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STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6B Diane Hankee February 23, 2015 Consider Resolution No. 15-15, Authorizing Preparation of Plans and Specifications, 2015 Mill and Overlay Project Simple Majority Staff is requesting council authorization to prepare plans and specifications for the 2015 Mill and Overlay Project. BACKGROUND In accordance with the City's Pavement Management Plan, streets are identified for annual maintenance. The City uses Cartegraph software to annually analyze the conditions of the City's streets and recommend segments that meet the maintenance requirements. Streets were selected for maintenance based on pavement management criteria, input from Public Works, and feasibility of locations. The proposed project location is the West Oaks, Otter Bay and Otter Lake Hills neighborhoods. This includes Bald Eagle Lake Boulevard and County Road J. The 2015 project includes mill and overlay, micro surfacing, and full depth reclamation improvements. Pavement cores will be obtained and the data will be used to determine the most cost effective maintenance technique. The project scope may need to be reduced to fit into this year's budget. This will be determined through design. The adopted maintenance budget for 2015 is $514,500. Due to project savings on previous pavement management programs the 2015 project is encompassing a larger area than we typically are able to complete. We are anticipating a project cost $850,000. WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and specifications, and provide bid documents, for the not to exceed cost of $28,900 based actual time spent on the project. The estimated schedule for this project is as follows: City Council Authorizes Plans and Specifications February 23, 2015 City Council Approves Plans and Specifications March 23, 2015