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WS — Item # 5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: February 2, 2015 To: City Council From: Diane Hankee Re: Pavement Management Plan - 2015 Overlay & Sealcoat Projects Background The City's Pavement Management Program includes two components: 1. Roadway maintenance which includes crack filling, seal coating, mill and overlay and full depth reclamation. 2. Street Reconstruction. Roadway Maintenance Roadway maintenance is funded primarily through an annual general fund levy which increases approximately 5% annually. The adopted maintenance budget for 2015 is $514,500. As requested by the City Council an Overlay and Sealcoat plan has been developed for planned projects through 2021. These projects are in addition to typical pothole patching completed annually by Public Works. The plan was determined based using the following information: • 2013 Pavement Management Plan • 2014 Street Reconstruction Plan • Previous maintenance history • 2014 Pavement Condition Ratings Proposed projects will continue to be evaluated annually. Adjustments to the timing of specific street segments will be based on updated pavement conditions ratings and funding levels. Staff is expecting a slightly larger expenditure in 2015 using savings from projects completed in prior years. Street Reconstruction Street reconstruction is typically proposed to be funded through the issuance of bonds. In 2014 the City adopted a 5 year Street Reconstruction Plan which included improvements to the Shenandoah area in 2015. West Shadow Lake Drive area and LaMottes area have been proposed for reconstruction in 2019. The City Council authorized preparation of plans and specifications for the Shenandoah area in January of 2015.