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STAFF ORIGINATOR: <br />MEETING DATE: <br />TOPIC: <br />VOTE REQUIRED: <br />INTRODUCTION <br />CITY COUNCIL <br />AGENDA ITEM 6B <br />Diane Hankee, City Engineer <br />May 11,2015 <br />Consider Resolution No. 15-48 Order Project, Approving the <br />Plans & Specifications, Authorizing the Ad for Bid, 2015 Mill <br />and Overlay Project <br />3/5 Vote Required <br />Staff is requesting Council order project, approve of plans and specifications and authorizing <br />advertisement for bids for the 2015 Mill and Overlay Project. <br />BACKGROUND <br />In accordance with the City's Pavement Management Policy, streets are analyzed and projects <br />selected annual. This program provides critical maintenance of the City's roadway system. The <br />2015 project includes the West Oaks, Otter Bay and Otter Lake Hills neighborhoods along with <br />Bald Eagle Lake Boulevard and County Road J. A full depth reclamation and mill and overlay <br />will be completed as detailed in the attachment. Rolled bituminous curb will be replaced and <br />existing drainage patterns maintained. <br />A neighborhood meeting was held on April 28, 2014 to review the level of project, scope, and <br />construction expectations. There were residents concerned about the expiration of their septic <br />systems and commented that the City should extend utilities. They noted that Hugo and White <br />Bear Township have been doing so. Attached is the meeting presentation. The project plans in <br />specifications have been prepared and are on file at the City. <br />The maintenance budget for 2015 is $514,500. Due to project savings on previous pavement <br />management programs the 2015 project is encompassing a larger area than we typically are able to <br />complete. We have an overall project budget of $850,000 and will award the project alternates <br />based on the budget. The alternates are detailed in the attachment. <br />The schedule for this project is as follows: <br />City Council Authorizes Plans and Specifications <br />Neighborhood Meeting <br />City Council Approves Plans and Specifications <br />City Council Authorizes Ad for Bids <br />City Open Bids <br />City Council Awards Contract <br />Construction Begins <br />February 23, 2015 <br />April 28, 2015 <br />May 11,2015 <br />May 11, 2015 <br />June 10, 2015 <br />June 22, 2015 <br />June 29, 2015 <br />