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AGENDA ITEM 7G STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: August 11, 2003 TOPIC: Resolution No. 03-127, Accepting Plans and Specifications and Authorizing Advertisement for Bids, 2003 Surface Water Management project VOTE REQUIRED: Simple Majority BACKGROUND: After storm water ponds and drainage ways are constructed, they require periodic maintenance to ensure their effectiveness. Trappers Crossing, Millers South Glen, Pineridge, Pheasant Hills, and several resident lot issues have been identified as areas for maintenance in 2003. The maintenance activity required at these sites is more extensive than what is typically undertaken by Public Works staff. They have been combined into one project in order to minimize mobilization costs. The funding for this work is provided by the Surface Water Management Fund. This fund was established in 1992 as a revenue source in order to meet the "administrative, planning, ponding, mitigation, and water quality needs" of the City. It is reimbursed through assessments to new subdivisions and is also collected as property owners connect to City utilities. The plans and specifications for the Surface Water Management project were ordered by the City Council. Preparation of the plans is substantially complete. City staff has prepared the plans and specifications for this work and is requesting Council approval to advertise for bids. The schedule for this project is as follows: City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Council Awards Contract Construction Begins August 11, 2003 August 11, 2003 September 22, 2003 September/October, 2003 OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 03-127 accepting of plans and specifications and authorizing advertisement for bids for the 2003 Surface Water Management project. 3. Not adopt Resolution No. 03-127. RECOMMENDATION: • Option No. 2 - Staff recommends that Resolution Number 03-127 be adopted.