09-28-2015 Council Packet - Laserfiche WebLink

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WS — Item WORK SESSION STAFF REPORT Work Session Date: September 28, 2015 To: City Council From: Diane Hankee Re: 2015 Mill and Overlay Project Budget Background The 2015 Mill and Overlay project was bid with a base bid, alternate 1, and alternate 2 with a goal of improving as much of this area as possible while staying within the City's budget. Based on the bids received the base bid, alternate 1, and alternate 2 were awarded. In addition, on September 14, 2015 Council approved the replacement of 7 culverts within the project area. Base Bid $400,000 Alternate 1 Bid $155,000 Alternate 2 Bid $115,000 Added Culverts $ 55,000 Total $725,000 The total project cost was $725,000 + $88,000 (engineering fees) = $813,000. Our preliminary budget was $850,000. During construction quantity tracking, we realized we were coming in over the estimated quantity. Upon review we found an inaccuracy in our quantities, and that there was a 330 -foot section of unimproved roadway at the Lino Lakes and Hugo boarder that was paved with the project (cost of $15,000) enclosed exhibit. The projected costs to complete the project are: Base Bid $130,000 Alternate 1 Bid $ 20,000 Alternate 2 Bid $ 25,000 Total $175,000 The total projected project cost is $725,000 + $175,000 + $88,000 (engineering fees) = $988,000. The street fund budget was reviewed, and there are sufficient funds to complete the project. WSB is working with the City of Hugo regarding funding for the 330 -foot section of roadway.