10-23-2015 Council Special Work Session Minutes

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COUNCIL SPECIAL WORK SESSION October 23, 2015 APPROVED the device and equipment that they need. Mayor Reinert concurred that technology changes and maybe something other than the iPad will work better for some. Mayor Reinert noted the additional $42,000 in revenue that the council identified previously; he does not see that indicated in the budget. He located notes from a previous meeting where that additional revenue was identified. At this point, the council noted the following changes: - $50,000 reduction in Fire Department contingency; - $90,000 from Office Equipment fund; - $20,000 reduction in fuels (Fleet); - $25,000 for fund shift for cost of part-time mechanic; - $42,000 additional revenue. Mayor Reinert identified a remaining gap of $130,672 and he suggests that responsibility for identified revenue or expenditure changes in that amount be apportioned to departments based on their budget percentage. Administrator Karlson remarked that he has determined that the organization needs a full time human resources person and he proposes that position be added in lieu of the Assistant Administrator position originally included in the budget. Along with that he anticipates continuing the scanner tech position for another six months into 2015 and possibly other adjustments that he will outline at the December work session. Mayor Reinert reiterated that he would like the department directors to identify a solution for the remaining gap ($130,672). There is time to finalize the figures so staff can work on that goal and the council can have more discussion as necessary. Finance Director Cotton reviewed the figures: $50,000 from the Fire Department contingency; $20,000 savings in fuel; $25,000 part time mechanic cost shift; $90,000 from the IT equipment fund; $315,000 from the EDA Lease Revenue bond debt service payment; $42,000 in identified revenue or expenditure changes. The meeting was adjourned at 8:05 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on December 14, 2015. e Bartell, City Clerk Jeff ' e , ayor 2