12-28-2015 Council Packet - Laserfiche WebLink

Home Search

CITY COUNCIL WORK SESSION December 7, 2015 DRAFT 91 5. Web -Based Utility Payments — Finance Director Cotton explained that staff is 92 ready to implement the web -based utility billing module within the City's new financial 93 system and it will offer 24/7 account access including payment of payment of utility bills 94 on-line using ACH, Debit, or Credit. Before that service can be put in place however a 95 decision needs to be made regarding utilization of a Visa Utility Rate Fee structure or a 96 Convenience Fee model. She explained the aspects of each. 97 98 Council Member Roeser talked about how much it actually costs the city to receive 99 payments in check form. 100 101 When asked by the council which structure she would recommend, Ms. Cotton said the 102 Visa Utility Rate Fee would be less work and would provide more incentive for 103 customers to join the process. The council concurred with Ms. Cotton's 104 recommendation. Council Member Stoesz mentioned that he may have a conflict of 105 interest because he works for a financial institution; he is supportive of the concept for 106 the enhanced service it provides to the residents. Mayor Reinert suggested that staff keep 107 the council updated on feedback as the system is implemented. 108 109 6. Joint Powers Agreement with Anoka County for Highway 12 (109th Av 110 NE/Apollo Drive) and County Road 53 (Sunset Av) Intersection Improvements — 111 City Engineer Hankee noted that the council recently received an overview of this project 112 from Anoka County engineers. The proposed layout of the project is included in the staff 113 report. The next step is to consider entering a joint powers agreement with the county. 114 The City's financial responsibility for the project is for lighting, bituminous walks and 115 storm water for a total amount of $80,000 proposed to be funded through the City's 116 Municipal State Aid (MSA) account and the surface water management fund. 117 118 The council will consider approval of a joint powers agreement at the next council 119 meeting. 120 121 7. Cans for Park Program — Community Development Director Grochala reviewed 122 the history of the program set up to collect aluminum cans at fire stations and use the 123 proceeds to support a park development. He noted proceeds received to date. 124 125 Staff was requested to continue the program and include promotion of it in the city 126 newsletter. 127 128 8. Consideration of Station No. 2 as a Polling Location — Administrator Karlson 129 noted that staff has received comments from council members about the possibility of 130 using the new fire station as a polling place. He noted that inclusion of a community 131 room was eliminated from plans when the project was approved. The station was 132 planned and built to be a secured facility. The facility also has limited parking available. 133 If it were to be open to the public for voting, security would have to be included. 134 3