08-03-2015 Council Work Session Minutes

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CITY COUNCIL WORK SESSION August 3, 2015 APPROVED 46 1.5. Review Well House #6 Revised Design — Community Development Director 47 Grochala noted that the council received the most recent plans for the well house with the 48 last weekly update. Staff is looking for feedback on those plans so that the project can be 49 moved forward to the bid process. The project has been downsized and looks more like 50 the residential properties in the area. 51 52 Council Member Rafferty explained his work with staff to get the best possible product 53 for this community — he's satisfied with some adjustments from the original design and 54 the results. He was also concerned about the cost and confirmed that the change will 55 help in that area. He'd prefer that the project stay away from pastel type tones. 56 57 The council discussed the possibility of an add alternate for a metal roof instead of 58 asphalt. 59 60 Stantec Consultant Kurt Johnson was present and explained the advantage of scheduling 61 construction before spring. 62 63 2. Storm Damage Policy — Council Member Rafferty noted that he requested this 64 item be added to the agenda because of the number of questions he received about the 65 city's policy after a stoiiii. He didn't have enough information to answer those questions 66 and so it would be good for the council to better understand the city's policy. He added 67 that the work done after the storm by the city was good and he is thankful to staff. 68 69 Community Services Director DeGardner explained that every stouii is unique so staff 70 really looks at each incident in that manner, to determine the need to respond. People do 71 have an expectation that the city will pick up brush after a storm and, in this case, it was 72 appropriate to do so. That does mean pulling city crews off of their regular work. There 73 are cases where that wouldn't happen. Also there needs to be a deadline when the city 74 will end pickup and he asks the council to honor that so that the crews can move back to 75 their regular work. 76 77 The mayor suggested that an individual storm approach makes sense to him. He respects 78 that staff be allowed time to deal with situations before the council must act. He 79 wonders about having something like an informational "blast" letting residents know the 80 city's response. 81 82 3. American Legion Post 566 Boat/Car/Motorcycle Show — City Administrator 83 Karlson reviewed his report outlining a request of the American Legion to host a special 84 event (boat, motorcycle and car show) on the city property adjacent to their building. 85 Staff has worked with the Legion on matters such as security and protection of the 86 community gardens. Parking on the site is a question that has arisen; he is recommending 87 parking be allowed off the site only. Community Services Director DeGardner 88 confirmed that the site will be mowed in time for an event. Mayor Reinert suggested that 89 security tape around the gardens should be sufficient; he's heard that the Legion will have 90 two individuals monitoring the show also. 2