01-04-2016 Council Work Session Minutes

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CITY COUNCIL WORK SESSION January 4, 2016 APPROVED 91 92 The staff report outlining the Public Services Vehicle Capital Replacement plan was 93 reviewed. 94 95 The council will consider approval of Certificates of Indebtedness for the Police and 96 Public Services vehicles but will wait for more information on the Fire Division vehicle 97 plan. 98 99 2. Approval Process for Capital Expenditures - The council discussed the loo purchase schedule of the vehicles and how the expenditures come forward for approval. 101 It would be better to see when those purchases occur. The mayor suggested adding an 102 item to the Weblink that provides up to date information on the schedule of purchases. 103 Finance Director Cotton said she will work on keeping the council informed through a 104 status tracker communicated through the Weekly Update. 105 106 4. NE Lino Drainage Study —The council had received a written report from Katy 107 Thompson, consultant with WSB and Associates, outlining the concept of a NE Area 108 Drainage feasibility study modeling the drainage for 1400 acres of land on the east and 109 west sides of I-35E, and north of Main Street. Community Development Director no Grochala and City Engineer Hankee reviewed a map showing the area impacted by the 111 drainage. Currently the area is served by a tile system that is very old and is geared 112 toward agricultural use of the land. The system is certainly not designed to handle 113 residential improvements and additional impervious surfaces. The council has received 114 updates over the past two years as city staff has been working with consultants on an 115 alternative drainage system involving a storm drain. 116 117 Katy Thompson, WSB &Associates, explained the drainage study process. The 118 drainage plan is to construct a pipeline to drain approximately 13,000 acres. The biggest 119 consideration in formulating this plan has been to not impact the water level of Peltier 12o Lake where the pipeline will drain. Therefore the system would include a flood gate. 121 The system would also include a pipe under Highway 35E. Community Development 122 Director Grochala added that the plan includes abandoning the current ditch system but 123 that system would be maintained just as long as necessary until all property is included in 124 the new system. He is confident that the proposed system would be a great improvement 125 and necessary as development moves forward in the area. Some property easements will 126 be required and those property owners are being consulted. If the Matamy development 127 occurs, they would certainly be picking up on the pipe. 128 129 Director Grochala explained that staff wanted to bring the council up to date on the plan 130 since things are moving along, including discussion with the watershed district. Staff 131 will report again next month. The question will be the cost of the feasibility study and 132 how to finance the cost that will be passed on to developers. City Engineer Hankee 133 confirmed that staff will seek grant opportunities. 134 3