02-08-2016 Council Work Session Minutes

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COUNCIL MINUTES February 8, 2016 DRAFT 134 Director Swenson asked for clarification regarding his previous intent to sell some fire equipment if 135 the department feels it isn't needed. The council had earlier indicated they did not want to sell any 136 equipment right away and he would like to clarify that is still the case. 137 138 Mayor Reinert suggested that it would premature to sell equipment at this point. Council Member 139 Manthey agreed. 140 141 The motion was adopted on a voice vote. Council Member Manthey voted no. 142 143 PUBLIC SERVICES DEPARTMENT REPORT 144 145 5A) Consider Resolution No. 16-07 Awarding Bid for Water Tower #1 Reconditioning 146 Project- Public Services Director DeGardner reviewed his written report, highlighting the process the 147 city has used to receive bids for the water tower project. He noted the low bidder and the amount of 148 their bid. He is recommending against the one alternate included in the bid process that relates to not 149 including a multi -color logo on the tower. Staff has checked on past work of the low bidder and has 150 found they have performed satisfactorily on other similar projects. Council Member Manthey asked 151 if staff has checked to make sure there won't be large overages in the project and Mr. DeGardner 152 explained that the specifications for the project were developed in detail and that should ensure that 153 unexpected costs don't develop. Council Member Kusterman asked about the timing of the bid 154 process; could that be the reason the city only received three bids. Mr. DeGardner explained that the 155 number of bids has to do with the project schedule; the City prefers to have this project underway in 156 the spring so as to avoid running into the high water usage season and some companies were 157 obviously already booked for spring projects. 158 159 Council Member Maher moved to approve Resolution No. 16-07 as presented. Council Member 160 Manthey seconded the motion. Motion carried on a voice vote. 161 162 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 163 164 6A) Consideration of Resolution No. 16-08, Approving a Local Surface Water Management 165 Plan- Community Development Director Grochala reviewed his written report requesting 166 authorization to distribute the draft Local Surface Water Management Plan for review in accordance 167 with Minnesota Statutes. He reviewed the purpose of the plan, the types of review that the plan has 168 already received, and the implications that the NE drainage study has had upon the process. The 169 schedule for moving ahead with the plan is outlined in the staff report. 170 171 Council Member Kusterman moved to approve Resolution No. 16-08 as presented. Council Member 172 Maher seconded the motion. Motion carried on a voice vote. 173 174 UNFINISHED BUSINESS 175 176 There was no Unfinished Business, 177 178 NEW BUSINESS 0