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HomeMy WebLinkAbout03-14-2016 Council Meeting MinutesCOUNCIL MINUTES March 14, 2016 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE :March 14, 2016 6 TIME STARTED 6:30 p.m. 7 TIME ENDED 7:53 p.m. 8 MEMBERS PRESENT :Council Member Rafferty, Kusterman, Maher, 9 Manthey, and Mayor Reinert to MEMBERS ABSENT :none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Diane Hankee; Director of Public Safety John Swenson; Finance Director 14 Sarah Cotton; Environmental Coordinator Marty Asleson; Public Services Director Rick DeGardner; 15 Environmental Intern Aubrey Fonfara; and City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 19 No one was present to address the council regarding a matter not on the agenda. 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented. 24 25 CONSENT AGENDA 26 27 Council Member Rafferty moved to approve the Consent Agenda, Items lA through 1C, with the 28 exception of removing the cost of the Centennial Fire District audit for further review. Council 29 Member Maher seconded the motion. Motion carried unanimously. 30 31 ITEM ACTION 32 33 Consideration of Expenditures: 34 35 March 14, 2016 (Check No. 103264 — 36 103356, $283,517.50 Approved �� 38 Centennial Fire District (Check No. 7334- 39 7337, $7,338.13) Approved 40 41 February 22, 2016 Council Work Session 42 Minutes Approved 43 44 February 22, 2016 City Council Meeting 45 Minutes Approved 1 COUNCIL MINUTES March 14, 2016 DRAFT 46 47 48 FINANCE DEPARTMENT REPORT 49 50 2A) Transfer of $15,000 from the 2016 Contingency Fund — Finance Director Cotton reviewed 51 the written request to approve a transfer of funds for a outsource scanning project relating to the city's 52 building plans. She noted the funds currently available in that account. Council Member Kusterman 53 asked and received assurance that the contingency fund doesn't have other demands coming down the 54 line. 55 56 Council Member Rafferty moved to approve the transfer of $15,000 to Administration — Contracted 57 Services. Council Member Maher seconded the motion. Motion carried on a voice vote. 58 59 ADMINISTRATION DEPARTMENT REPORT 60 61 3A) Consider Resolution No 1641, Regarding Amendment of the Amended Joint Powers 62 Agreement for North Metro Telecommunications Commission to Issue Bonds and Use Certain 63 Franchise Fees - Administrator Karlson recalled that the council approved the issuance of G.O. 64 Bonds through the City of Circle Pines that would finance an upgrade in equipment for the Metro 65 Telecommunications group. At that time, an amendment to the Joint Powers Agreement (JPA) was 66 also requested that would change language generally related to bonding authority. The council had 67 some concern about the change in the city's authority so consideration of the JPA was postponed. 68 Mr. Karlson explained that he brought the matter to the MTN board and they approved amendments 69 noted in the staff report which were reviewed. 70 71 Mayor Reinert explained the benefit of bonding for these improvements through a city rather than the 72 commission. He wants to be cautious in this process as well as for future bonding and the new 73 language makes it clearer the role of a non -elected body in such financing matters. 74 75 Council Member Maher clarified that one change in the agreement relates to modernizing language. 76 77 Council Member Maher moved to approve Resolution No. 16-11 as presented. Council Member 78 Manthey seconded the motion. 79 80 Rafferty noted that he approves the change in generally but still has some concern. He recognizes the 81 need to replace failing equipment but, in regard to his questions, he will take responsibility for 82 gaining the additional information. Currently he will be voting in the negative. 83 84 Mayor Reinert suggested that the council receive a work session update on plans to upgrade 85 equipment at city hall. 86 87 Motion adopted on a voice vote; Council Member Rafferty voted no. 88 89 Item 3B) Consider Appointment of Human Resources Manager - Administrator Karlson reported 90 that the council is being requested to approve hiring of Karissa Henning as Human Resources 2 COUNCIL MINUTES March 14, 2016 DRAFT 91 Manager. He reviewed the hiring process and also Ms. Henning's qualifications. He is 92 recommending Step One as a starting salary. 93 94 Mayor Reinert commented that there were staff reductions a few years ago based on less activity in 95 the city. At that time, the council did eliminate the position that handled human resources 96 responsibilities. Now that activities have increased in the city and there are additional needs and a 97 review of what's needed to cover that, the council feels this position is needed. In addition the 98 increase in personnel in the Administration Division will actually be only one-half position, based on 99 current levels. Mayor Reinert recognized the need to move the human resources function away from loo the City Administrator to free him for other projects. 101 102 Council Member Kusterman moved to approve the appointment of Karissa Henning to the position of 103 Human Resources Manager position, effective April 25, 2016. Council Member Maher seconded the 104 motion. 105 106 Council Member Rafferty recalled that the elimination of positions was very difficult although many 107 of the 16 reductions were reached through attrition. It is recognized that positions eventually have to 108 be filled again. 109 110 Motion adopted upon a voice vote. 111 112 PUBLIC SAFETY DEPARTMENT REPORT 113 114 4A) Consider Hiring of Paid On -Call Firefighter — Director Swenson requested that the council 115 approve the hiring of Derek Riley. He reviewed the hiring process and recommendation that brings 116 this name forward. If approved, Mr. Riley will be assigned to Fire Station No. 1, bringing the total 117 for that station to ten paid on -call. He added that the two candidates currently in the background 118 process, if hired, would bring the Fire Station No. 2 total to ten also. 119 12o Council Member Maher asked how many more positions would be filled and Director Swenson 121 explained that the department will be following through with background on the two individuals in 122 the process but applications received after that would go to a waiting list. 123 124 Council Member Kusterman moved to approve the hiring of Derek Riley as recommended. Council 125 Member Manthey seconded the motion. Motion carried on a voice vote. 126 127 4B) Consider Donating Seized Property to Bikes for Kids - Director Swenson explained that the 128 Police Department is requesting authorization to donate several seized bicycles to an organization that 129 will use them for a good cause. State law allows for this donation. The bicycles are not is very good 130 condition but would be repaired and then serve a good purpose. 131 132 Council Member Manthey asked how long the department holds the bikes and Director Swenson said 133 it is typically ninety days, unless they involved in an investigation. Council Member Manthey 134 received assurance that the department does try to locate owners if that is appropriate. Council 135 Member Manthey asked if the concept of a data base to register bikes would be helpful, and Chief 3 COUNCIL MINUTES March 14, 2016 DRAFT 136 Swenson said that's a possibility but it isn't necessarily something that works without good owner 137 participation. 138 139 Council Member Maher moved to authorize the donation of bikes as recommended. Council Member 14o Rafferty seconded the motion. Motion carried on a voice vote. 141 142 PUBLIC SERVICES DEPARTMENT REPORT 143 144 5A) Consider Resolution No. 1644, Accepting Bids and Awarding Contract for Lino Lakes 145 Fire Station 41 Roof Replacement - Public Safety Director DeGardner reviewed the written staff 146 report outlining the bid process and ultimate low bidder for the roof replacement project. 147 148 Mayor Reinert confirmed that the current roof actually outlived its life expectancy by ten years. He's 149 also aware of patching that's had to be done to deal with issues. 150 151 Council Member Kusterman asked about a warranty and heard that it is 20 years. 152 153 Council Member Manthey said he's very familiar with the facility and aware that this is a much 154 needed improvement. 155 156 Council Member Rafferty confirmed that the low bidder will be a good contractor. Director 157 DeGardner explained that he has checked references and further explained the involvement of Roof 158 Spec, Inc. in the bidding and contracting process. 159 16o Council Member Maher moved to approve Resolution No. 16-14 as presented. Council Member 161 Manthey seconded the motion. Motion carried on a voice vote. 162 163 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 164 165 6B) Resolution No. 1646, Approving 2016 Environmental Board Goals - Environmental 166 Coordinator Asleson introduced Environmental Board Chair Steve Heiskary. Mr. Heiskary reviewed 167 the goals (included in the resolution). Environmental Intern Fonfara added comments about the 168 recycling goals for 2016, including improvements planned for the coming year. 169 17o Mayor Reinert noted that the Environmental Board has brought forward an ambitious list once again 171 and he appreciates the work of the group; it is very important to the city. 172 173 Council Member Rafferty requested that the council receive an update on the city's effort in the area 174 of Emerald Ash Borer. 175 176 Council Member Manthey complimented staff and the Environmental Board on the recycling 177 program. 178 179 Council Member Kusterman moved to approve Resolution No. 16-16 as presented. Council Member 180 Maher seconded the motion. Motion carried on a voice vote. COUNCIL MINUTES March 14, 2016 DRAFT 181 182 6A) Resolution No. 1645, Authorizing Acquisition of Permanent Easement, Well No. 6 183 Pump House Improvements - Community Development Director Grochala explained the request to 184 acquire an easement that will allow for the pump house construction and electrical service. Staff is 185 requesting authorization to make an offer on the property that is needed for this easement. If the 186 offer is accepted, staff would return to the council for final approval. There has been some contact 187 with the property owner and staff will work to address any concerns that arise. Council Member 188 Maher confirmed the location of the easement and how it could impact land use. Mr. Grochala 189 explained how the impact of the easement will be minimized. 190 191 Council Member Kusterman moved to approve Resolution No. 1546 as presented. Council Member 192 Manthey seconded the motion. Motion adopted on a voice vote. 193 194 6C) Resolution No. 1647, Accepting 2016 Anoka County Recycling and Recycling 195 Enhancement Grants — Environmental Coordinator Asleson noted increases in the funding available 196 and the city's program, including organics recycling. 197 198 Council Member Maher moved to approve Resolution No. 16-17 as presented. Council Member 199 Rafferty seconded the motion. Motion carried on a voice vote. 200 201 61)) Resolution No. 1648, Ordering Project and Authorizing Preparation of Plans and 202 Specifications for the 2016 Mill and Overlay Project- City Engineer Hankee reviewed the written 203 report regarding staff s proposal for to 2016 mill and overlay program. Recommendations are based 204 on data included in the city's Pavement Management Plan. She explained the areas of the city that 205 staff recommends for work this year. Based on council approval, staff would be seeking bids for the 206 project. She reviewed the schedule proposed for the project. 207 208 Council Member Kusterman noted the estimates included in the proposal; he is curious about how 209 staff makes those estimates. City Engineer Hankee explained the process and variance in estimates 210 for different roadways. 211 212 Council Member Kusterman moved to approve Resolution No. 16-18 as presented. Council Member 213 Maher seconded the motion. Motion carried on a voice vote. 214 215 UNFINISHED BUSINESS 216 217 There was no Unfinished Business. 218 219 NEW BUSINESS 220 221 Mayor Reinert asked for an update on the 49 Club property. Community Development Director 222 Grochala explained that there are several challenges to the property so it maybe best to look at tax 223 increment as a tool. That requires certain scheduling and impact removal of the property. If it 224 continues to move in a positive direction, some progress is possible around late spring. Mayor COUNCIL MINUTES March 14, 2016 225 Reinert noted there are options for council intervention but they could impact the schedule; he would 226 request that Mr. Grochala keep the council up to date on the matter. 227 228 COMMUNITY EVENTS 229 23o KNIGHTS OF COLUMBUS FISH DINNER will be held at St. Joseph's Church on March 18, from 231 5:00 to 7:00 p.m. 232 233 BLUE HERON ELEMENTARY SCHOOL CARNIVAL This event will be held Sat., March 19. 234 235 LINO LAKES ELEMENTARY SCHOOL CARNIVAL This event will be held Saturday, March 19 236 from 11-3. 237 238 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, March 19 239 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 240 241 PANCAKE BREAKFAST will be held at St. Joseph's of the Lakes, (7171 Elm Street) on Sunday, 242 March 20 from 9:30 —11:30 am. 243 244 TURKEY DINNER will be held at Gethsemane United Methodist Church, (7330 Lake Drive) on 245 Sunday, March 20 from 11:45 — 2:00pm. 246 247 FREE —SPRING FLING will be kicking off spring with a special egg hunt. Children 10 and under 248 can participate. Registration is required. The event will be held City Hall Park on Friday, March 25, 249 2016 6:30 — 8:00 p.m. For more information contact Lino Lakes Park & Recreation at 651-982-2440 25o COMMUNITY CALENDAR 251 252 253 254 255 256 Community Calendar —A LookAhead March 14, 2016 through March 28, 2016 Wednesday, March 23 6:00 pm, Council Chambers Jt. Mtg w/Advisory Bds Monday, March 28 6:00 pm, Community Room Council Work Session Monday, March 28 6:30 pm, Council Chambers City Council Meeting 257 258 ADJOURN 259 260 There being no further business, Council Member Maher moved to adjourn at 7:53 p.m. Council 261 Member Maher seconded the motion. Motion carried unanimously. 262 263 These minutes were considered and approved at the regular Council Meeting, March 28, 2016. 264 265 266 91 Bartell, City Jeff Reihidrt, Mayor