HomeMy WebLinkAbout04-04-2016 Council Work Session MinutesCITY COUNCIL WORK SESSION
APPROVED
April 4, 2016
1 CITY "r LINO LAKES
2 MINUTES
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4 DATE : April 4, 2016
5 TIME STARTED 6:00 p.m.
6 TIME ENDED 9:08 p.m.
7 MEMBERS PRESENT Councilmember Rafferty, Manthey,
8 Maher (arr. 6:40 p.m.), Mayor Reinert
9 MEMBERS ABSENT Council Member Kusterman
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12 Staff members present: City Administrator Jeff Karlson; Community Development
13 Director Grochala, City Planner Katie Larsen; Public Safety Director John Swenson; City
14 Engineer Diane Hankee; Public Services Director Rick DeGardner; City Clerk Julie
15 Bartell
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17 1. NE Drainage Study Update - City Engineer Hankee introduced consultant Katy
18 Thompson, of WSB & Associates. Ms. Hankee noted that this proposed project to
19 evaluate water quality improvements and a new surface water output to Peltier Lake has
20 now been reviewed by the Environmental Board. Additionally noted was the report
21 contains a few updates since the last council review.
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23 Ms. Thompson explained that the project is brought forward basically because the current
24 drainage system is maxed out. Originally a pipeline was proposed but now the
25 recommendation has been changed to an open green line. She reviewed the conceptual
26 alignment on a map.
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28 Council Member Manthey asked if the line would always need to contain water and Ms.
29 Thompson explained that the line could be designed either way; it is currently planned to
3o hold water at all times. Also noted was that the plans are done to minimize impact on
31 future development. Mayor Reinert asked if there are other alignment options that should
32 be considered and Ms. Thompson suggested that the study has shown that the proposed
33 alignment facilitates drainage best.
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35 The council discussed staff s review of all possible impacts, ensuring that there isn't a
36 land locking of private land. They also requested information on plans to communicate
37 with impacted property owners. Staff said specific meetings would be held with the two
38 property owners and then with a wider range of property owners as a group. The mayor
39 encouraged listening to what the property owners have to say. He noted that landowner
40 Les Winter was present and Mr. Grochala indicated Mr. Winter's property on a map and
41 indicated how the project will serve to drain his property. Ms. Thompson followed the
42 alignment on a map and said that they will work with Mr. Winters to see what will work
43 best. As well as providing better drainage to Mr. Winter's property, staff is also
44 reviewing the possibility of wetland banking in the area.
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CITY COUNCIL WORK SESSION April 4, 2016
APPROVED
46 Ms. Hanke noted the Environmental Board review where they had received additional
47 information. Ms. Thompson explained that the phosphorus concentrations were reviewed
48 at the Board's request and treatment plans adjusted. Water quality will continue to be
49 reviewed to make sure there is not over treating or under treating based on current
50 practice.
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52 Informational meetings will be held and staff will return to the Environmental Board in
53 May.
54
55 2. FEMA Floodplain Map Revisions — City Engineer Hankee explained that the
56 Federal Emergency Management Agency (FEMA) has been updating flood insurance
57 maps throughout the area and Anoka County has now been done. That process has
58 resulted in map amendments and some changes to rules. One change is that lenders must
59 now notify homeowners if they are located in a flood plain as the map data is clarified.
60 There are about 1,500 parcels within Lino Lakes that are impacted and have a structure
61 present on the property. Rice Creek Watershed District had input to the changes.
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63 Mayor Reinert asked specifically what has changed to cause more flood plain. Ms.
64 Thompson said essentially the maps are based on more years of data. Mayor Reinert
65 asked if it is accurate that those new years have been wetter; he would like to understand
66 more so that the city can offer that information to impacted property owners. He noted
67 that he's having difficulty believing the changes because he's lived in the city for forty
68 years and has not himself seen such differences as represented by the map changes. Ms.
69 Thompson said, in some cases, properties were removed and in other cases the property
70 was located in the flood plain but not included on the map.
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72 The council discussed the LOMA process (letter of map amendment) that allows a
73 property owner to pass on flood insurance by proving that their property is not low
74 enough to be flood impacted. Ms. Thompson further explained how mortgage companies
75 view the map and the process of receiving a LOMA and the possibility get their insurance
76 premiums reimbursed if there has been no flooding. Staff discussed the content of a
77 mailing to impacted individuals to share information on the process. Ms. Thompson
78 explained the contact she's had with FEMA giving comments about obvious technical
79 errors; that process would be continued with the support of the Minnesota Department of
80 Natural Resources (DNR) and other cities. Mayor Reinert asked about the possibility of
81 not accepting the map now; staff explained the process up to this point that included some
82 acceptance of the map.
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84 Staff directed to work with the DNR for their support in approaching FEMA to make
85 some necessary changes in the new map. Mayor Reinert suggested that approaching
86 FEMA for changes will be necessary but moving forward there should also be a better
87 communication plan to impacted property owners. The council also anticipates
88 continuing presentations at council meetings to keep people informed and up to date on
89 options.
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CITY COUNCIL WORK SESSION April 4, 2010
APPROVED
91
92 3. Stormwater Re -Use Feasibility Study - City Engineer Hankee explained that the
93 report has been presented to the Environmental Board who generally encourages as much
94 re -use as possible. She introduced Erin Heydinger of WSB & Associates who has been
95 working on the report. Ms. Heydinger reviewed the reasoning for looking at water re -use
96 in the Mattamy development, noting conservation and reducing use of ground water. She
97 also explained the benefit to the developer in storm water management. The report
98 studied three options: 1) irrigating the park and berm; 2) irrigating the park and berm as
99 well as the townhomes; and 3) irrigating the entire development area. They studied how
100 much water could be available and found there would be enough water for options one
101 and two and only enough for option three if irrigation didn't occur on a daily basis. Costs
102 for the options were then reviewed. Staff is recommending option two and that it be
103 paid for through the surface water management funds, and that amount be based on the
104 amount of water anticipated to be saved per homeowner (forty percent). Ms. Heydinger
105 pointed out that there may also be grant funding available.
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107 Council Member Manthey noted that he was at the Environmental Board meeting and
108 heard the presentation and their recommendation. He wonders how fees would
109 established for the townhomes and if that system would provide for future capital
110 expenses. Ms. Heydinger explained the basic concept for fees noting that more details
111 will be coming forward; the idea is certainly to have a capital fund. Ms. Hankee added
112 that the city will own the system. Mayor Reinert remarked that the concept is really to
113 sell back water at a cost reduced to less than half the normal water rate.
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115 The matter will be before the council at the next council meeting requesting acceptance of
116 the feasibility report.
117
118 4. Wellhead Protection Plan — Erin Heydinger of WSB & Associates reviewed the
119 written report. The plan consists of two parts — a modeling effort and examining areas
120 based on vulnerability. Implementation activities in line with the plan are recommended
121 in the report and were reviewed by Ms. Heydinger. They are estimating that plan
122 implementation will cost about $10,000 per year and there are grants available through
123 the state. Once the city's plan has been approved, grant funds will be sought, probably in
124 the fall. The council will be asked to adopt the plan at the next regular council meeting.
125
126 5. ACE Program Staffing —Public Safety Director Swenson noted the written staff
127 report that includes information responding to council questions from the previous
128 discussion of this matter.
129
130 Speeding makes up about eighty -percent of the violations in the ACE Program. So in
131 order to bring administration of the program to a manageable level, participation has been
132 reduced by that percentage. The council had also asked how many individuals
133 participate. Of eligible citations, thirty percent of the recipients went through the ACE
134 Program and, based on survey data, the department has heard from those people that they
135 found the program valuable. The council also asked about the threshold for adding a
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Apri14, 2016
CITY COUNCIL WORK SESSION
136 position and he feels that is up to the council. The approximate cost of adding the CSO
137 position is $25,000 a year.
138
139 Mayor Reinert asked for Director Swenson's recommendation and he said he sees good
140 value in the program but of course it is tied to bringing in the revenue to support it. The
141 mayor concurred that maintaining the traffic monitoring activities is tied to maintaining
142 the ACE program. The grant funded position for that traffic monitoring is a four year
143 program.
144
145 The council discussed the threshold for maintaining a new CSO position. The mayor
146 suggested that it be tied to the number of participants. Director Swenson remarked that
147 the number of the participants doesn't reflect exactly to an amount of revenue.
148
149 Council Member Maher suggested that there is a figure of ACE participants going back to
150 pre -grant funded operations that should set the mark for justifying the extra position.
151 Director Swenson said, going back to 2014 when there were no months of grant -funded
152 positions, that figure is 370 in the year. The council concurred that the figure is 450
153 and reaching that point triggers a conversation about the situation.
154
155 6. Advisory Board Applicant - Administrator Karlson explained that there is one
156 applicant for the Economic Development Advisory Committee. It would be appropriate
157 to set up an interview at this time.
158
159 The council concurred to schedule a special session when the applicant is available.
160 (Note: The session was scheduled for April 25, previous to the schedule work session and
161 council meeting, at 5:45 p.m.)
162
163 7. Council Updates on Boards/Commissions -
164
165 Council Member Maher updated the council on the work of the North Metro
166 Telecommunications Commission. They elected an executive board, established
167 meetings with Century Link on their franchise, and discussed distribution of fees, which
168 are up.
169
170 Council Member Rafferty expressed thanks to staff for putting together the joint meeting
171 with the boards and commissions as well as the meet and greet; it was a great way to
172 communicate and share information on the Mattamy project.
173
174 8. Monthly Progress Report -Administrator Karlson reviewed the written report.
175 There was direction given on the following items:
176 - Landscaping Plan for Civil ComplexNeterans Memorial Location - Mayor
177 Reinert noted that individual council members were going to take a look at the
178 possible locations. Council Member Rafferty distributed some preliminary
179 drawings for a veterans' memorial. One plan was based on the center island
180 location. Other possibilities were reviewed - American Legion, Fire Station #2
CITY COUNCIL WORK SESSION April 4, 2016
APPROVED
181 and also the Legacy at Woods Edge area. Council Member Rafferty noted that he
182 has looked at what some other cities have done and there is great variety and
183 much to learn from others. Council Member Maher told about a visit to a
184 memorial in another city that was very well done and located at a very peaceful
185 spot. She also asked for more information on where it could possibly located at
186 Fire Station #2. Mayor Reinert remarked that he spoke with County
187 Commissioner Rhonda Sivarajah and she identified county funding that may be
188 available for park improvements for the next five years; it is possible that the City
189 of Lino Lakes could be considered for some funding. That would be a great start
190 toward park facilities on the city owned land at the fire station location. The
191 discussion about the park funding led into an update on a trail extension to the
192 new trail going over I35W on County Road 14. Director DeGardner suggested
193 that, with ongoing discussion about other possibilities, it would be appropriate to
194 hold off this year on proceeding with additional landscaping on the civic center
195 island.
196
197 Not on Printed Agenda
198
199 - Mayor Reinert suggested that May would be a good time to begin reviewing the
200 2017 budget. Staff could receive direction on the council's priorities for the
201 coming year.
202
203 9. Review Regular Agenda of April 11, 2016 — Items on the agenda were reviewed
204 briefly and there were no changes to the agenda.
205
206 The meeting was adjourned at 9:08 p.m.
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These minutes were considered, corrected and approved at the regular Council meeting held on
Apri125, 2016.
Bartell, City
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