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HomeMy WebLinkAbout04-11-2016 Council Meeting MinutesCOUNCIL MINUTES APPROVED April 11, 2016 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE April 11, 2016 5 TIME STARTED 6*30 p.m. 6 TIME ENDED 7:48 p.m. 7 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher, 8 Manthey, and Mayor Reinert 9 MEMBERS ABSENT none 10 i 1 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; Director of Public Safety John 13 Swenson; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 Nick Arnt, Arnt Construction, 2190 Phelps Road. Mr. Arnt explained that his company has been 18 approached by PCI Roads to setup a portable concrete plant at his site to serve the 35E project. They 19 request operations for eight days. He will fill out an application for a special use permit. He has 20 talked to Anoka County and they are okay. The Minnesota Department of Transportation is also on 21 board. They would like to set up the plant in June (three weeks for set up). 22 23 Mr. Grochala said staff has explained that the plant would be an interim use and would require a 24 Planning and Zoning Board public hearing and review before council would consider granting 25 permission. He explained the schedule that is possible; there is time for consideration but the 26 timeline is close. 27 28 SETTING THE AGENDA 29 30 The agenda was approved as presented. 31 32 OATH OF POLICE SERVICE 33 34 Public Safety Director Swenson introduced new Lino Lakes Police Officer Katie Kramer. Mayor 35 Reinert administered the Oath of Police Service to Officer Kramer. 36 37 CONSENT AGENDA 38 39 Council Member Kusterman moved to approve the Consent Agenda, Items lA through 1F, as 40 presented. Council Member Maher seconded the motion. Motion carried unanimously. 41 42 ITEM ACTION 43 44 Consideration of Expenditures: 45 COUNCIL MINUTES APPROVED April 11, 2016 46 April 11, 2016 (Check No. 10345 — 47 103512, $242,635.72.) Approved 48 49 March 28, 2016 Council Work Session So Minutes Approved 51 52 March 28, 2016 City Council Meeting 53 Minutes Approved 54 55 March 28, 2016 Closed Council Minutes Approved 56 57 Resolution No. 15-26, Adoption and Implementation ss Of Wellhead Protection Plan Part II Approved 59 6o March 13, 2016 Jt Council/Advisory Boards Meeting 61 Minutes Approved 62 63 FINANCE DEPARTMENT REPORT 64 65 There was no report from the Finance Department. 66 67 ADMINISTRATION DEPARTMENT REPORT 68 69 3A) Consider Resolution No. 16-22, Approving New On -Sale with Sunday Sales Liquor 7o License for Fiesta Cancun Mexican Grill and Bar- City Clerk Bartell reported that a new Fiesta 71 Cancun Restaurant will be opening soon in the city and the owners have applied for an On -Sale 72 Liquor License. The owners addressed the council, indicating that their second restaurant in the city 73 will hopefully be opening in mid -May and they are interested in serving liquor as part of their menu. 74 The city clerk indicated that the application process and required background check is complete and 75 the matter is presented to the council for consideration. 76 77 Council Member Kusterman moved to approve Resolution No. 16-22 as presented. Council Member 78 Maher seconded the motion. Motion carried on a voice vote. 79 8o PUBLIC SAFETY DEPARTMENT REPORT 81 82 There was no report from the Public Safety Department. 83 84 PUBLIC SERVICES DEPARTMENT REPORT 85 86 There was no report from the Public Services Department. 87 88 89 90 2 COUNCIL MINUTES April 11, 2016 APPROVED 91 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 92 93 6A) Approving First Amendment to the Joint Powers Agreement with the City of Centerville 94 for 21St Avenue Improvements and Maintenance — City Engineer Hankee explained that the City is 95 included in a joint powers agreement with the City of Centerville regarding a shared street, 21 st 96 Avenue. Staff is now recommending, and the City of Centerville has approved, an amendment to the 97 agreement to add ongoing maintenance of that roadway. 98 99 Council Member Manthey moved to approve Resolution No. 16-19 as presented. Council Member 100 Maher seconded the motion. Motion carried on a voice vote. 101 102 6B) Rice Lake Elementary School Addition. i. Resolution No. 16-20, Approving a 103 Conditional Use Permit Amendment and Site Plan Review for an Addition to the Early 104 Childhood Education Facility, and ii. Resolution No. 16-21, Approving a Site Improvement 105 Performance Agreement — City Planner Larsen reviewed the request for consideration of a 106 conditional use permit and site performance agreement for a school district proposal for an addition to 107 the southeast corner of the Rice Lake Elementary site to provide additional space for their early 108 childhood education activities. A conditional use permit is required by the city and an application for 109 such has been reviewed. She noted that one driveway would be narrowed as a result of the addition 110 and it will then be converted to one-way for drop-off and pick-up. The action requested also includes 111 a site plan review and site improvement performance agreement. Staff does not have concerns. 112 113 Council Member Manthey noted that the addition appears to be taking part %J the parking. Planner 114 Larsen noted that parking won't be lost but again the driveway is being narrowed. 115 116 Council Member Kusterman moved to approve Resolution No. 16-20 as presented. Council Member 117 Manthey seconded the motion. Motion carried on a voice vote. 118 119 Council Member Kusterman moved to approve Resolution No. 16-21 as presented. Council Member 120 Manthey seconded the motion. Motion carried on a voice vote. 121 122 6C) Saddle Club Second Addition. i. Resolution No. 1642, Approving Final Plat; and ii. 123 Resolution No. 1643, Approving Development Agreement - City Planner Larsen recalled that 124 review of this project began in 2014, and she noted the location on a projector. The first addition is in 125 place and before the council now are plans for the second addition of 17 lots. The development is 126 going very well and some of the lots are already pre -sold. The project will eventually include a third 127 phase. A key element has always been the connection of Fox Road and conversations continue on 128 that matter including with Comcast who owns some of the property involved. Staff is ensuring that 129 component is in place for the future. 130 131 Mayor Reinert asked if there is an agreement in place with Comcast and Ms. Larsen said an 132 agreement is in their hands and the city has verbal approval. Comcast has wanted to deal with the 133 city rather than the developer. The city would then agree to sell the land for the same price to the 134 developer. 135 3 COUNCIL MINUTES April 11, 2016 APPROVED 136 The project was originally planned with two phases but is being moved to three phases mainly 137 because the agreement could hold up moving on homes that are basically already sold. The council 138 concurred that the developer is producing a good product; further the developer is participating in 139 some needed road improvements. 140 141 Council Member Kusterman moved to approve Resolution No. 1642 as presented. Council Member 142 Rafferty seconded the motion. Motion carried on a voice vote. 143 144 Council Member Kusterman moved to approve Resolution No. 1643 as presented. Council Member 145 Maher seconded the motion. Motion carried on a voice vote. 146 147 6D) Consider Resolution No. 1643, Designating Building as Structurally Substandard, 49 148 Club - Community Development Director Grochala noted the Economic Development Authority 149 (EDA) meeting held earlier in the evening at which action was approved on this matter. The request 15o before the council is to concur with the action to declare the building substandard. It is staff s intent 151 to next work out an agreement to have the building demolished. Council Member Rafferty asked 152 about using the demolition as a training for fire staff and Public Safety Director Swenson said it 153 wouldn't be a good use for this particular building. 154 155 Kelly Gunderson, 135 Ulmer Drive, addressed the council. She thanked former Council Member 156 Stoesz for bringing this forward. She is impacted by the building and site. She asked if the address 157 of 6007 Hodgson Road that is noted in the report is all of the property — are there other addresses? 158 Mr. Grochala explained that 6007 is the former 49 Club building, 295 Ash Street is the garage and 159 there is a 3rd parcel that is under the same ownership. The action includes all three parcels. Ms. 160 Gunderson asked about the current value of the property and noted that the public record states that 161 property taxes are overdue on the property. She wonders if there is a benefit to the property owner of 162 having this substandard declaration made. Mr. Grochala ventured to guess that it would give him 163 opportunity to request a lower market value but he doesn't believe there's any assessment value. 164 Being late on property taxes isn't really indicative of anything other than he's paying them late along 165 with a required penalty. 166 167 Mayor Reinert noted that he is contacted regularly about the property; there is a lot of concern from 168 city residents about it. 169 170 Ms. Gunderson pointed out that the property taxes are not only late at this point but delinquent. 171 Council should be aware of that and what it means. She also remarked that she investigated who 172 owns the property and it would appear that person would be well able to pay the taxes. She also 173 noted the popularity/visibility of the corner; it this possibility an area that could be developed without 174 the use of tax increment financing as would be her preference. She will be watching this carefully as 175 it moves forward. 176 177 Mayor Reinert said he agrees that taxes should be paid. Mr. Grochala said the owner has the same 178 rights as every other taxpayer/property owner and that process will play out as it must; at this point 179 the city isn't putting any money in. Mayor Reinert suggested that more information on tax increment 180 financing would be welcome. Mr. Grochala said tax increment financing is a system that utilizes Cl COUNCIL MINUTES April 11, 2016 APPROVED 181 increment/taxes created by new development; and but for the development that money wouldn't be 182 present. Mayor Reinert explained that it would have to come forward to the council for consideration. 183 Council Member Kusterman noted that the property has sat for so long and is in the hands of someone 184 who can afford to hold it, so it's important to look at all options. 185 186 Council Member Kusterman moved to approve Resolution No. 16-13 as presented. Council Member 187 Manthey seconded the motion. Motion carried on a voice vote. 188 189 6E) Consider Resolution No. 16-24, Approving the Plans and Specifications and Authorizing 190 Ad for Bid for the 2016 Mill and Overlay Project — City Engineer Hankee reviewed the written 191 report. She reviewed the areas that would be included in the 2016 project. She noted the project 192 schedule and it includes a neighborhood meeting to be held at city hall; Mayor Reinert asked that the 193 council receive a reminder email on the meeting. 194 195 Council Member Kusterman moved to approve Resolution No. 16-24 as presented. Council Member 196 Rafferty seconded the motion. Motion carried on a voice vote. 197 198 6F) Consider Resolution No. 16-25, Accepting the Feasibility Report, Mattamy Homes Water 199 Reuse Project — City Engineer Hankee noted that the study is tied to the Mattamy Homes 200 development proposal. The site plan called for consideration of this water reuse concept. The report 201 included looking at options for irrigating different areas. The concept of water reuse for irrigation 202 represents a new technology and that leads staff to recommend option two. It is also recommended 203 that the developer consider additional water reuse in future phases if the system is working well. The 204 system proposed would be maintained by the city. The recommendation to approve is tied to 205 approval of the Mattamy development. 206 207 Council Member Kusterman noted the proposed use of the city's Trunk Water Fund to pay for this 208 project; is that fund made whole again at some point? Engineer Hankee explained that it would be 209 savings to the fund because certain future infrastructure costs won't be required. Council Member 210 Manthey noted that the city will own the pumps and he believes the city will receive fees back from 211 use of that equipment and that's another way the fund will be repaid. 212 213 Council Member Kusterman moved to approve Resolution No. 16-25 as presented. Council Member 214 Manthey seconded the motion Motion carried on a voice vote. 215 216 6G) Consider Resolution No. 16-27, Authorizing Preparation of Water Supply Plan Update — 217 Community Development Director Grochala asked for council consideration to update the water 218 supply plan, an action that is required every ten years. The updated plan is due at the end of the year. 219 The city's engineering firm, WSB, has provided a proposal for this work. The work would be funded 220 through the City's Trunk Utility Fund. Part of the water supply plan involves a conservation plan 221 and he noted ways that staff is already working toward that area. 222 223 Mayor Reinert asked if this would result in a recommendation to raise water rates. Mr. Grochala 224 suggested that a rate study could follow the work of this plan and sometimes the water conservation 225 element of the plan can impact suggestions for water rates. Mayor Reinert asked that the matter of 5 COUNCIL MINUTES April 11, 2016 226 discussion of water revenues vs. expenses (of the city water system) be added to the next work 227 session agenda; he wants to have the discussion now. Directors DeGardner and Cotton are directed to 228 report on the matter. 229 230 Council Member Kusterman asked if quality of water is any consideration of the report. Director 231 Grochala said quality is an ongoing discussion — testing occurs very regularly. The Minnesota 232 Department of Health requires regular testing. 233 234 Council Member Manthey asked if there are any standard changes that could trigger an increase in 235 fees. Mr. Grochala suggested that the standards that impact the city are generally related to 236 conservation; it's an on -going discussion and cities are tied into that. 237 238 Council Member Kusterman moved to approve Resolution No. 16-27 as presented. Council Member 239 Maher seconded the motion. Motion carried on a voice vote. 240 241 UNFINISHED BUSINESS 242 243 There was no Unfinished Business. 244 245 NEW BUSINESS 246 247 There was no New Business. 248 249 COMMUNITY EVENTS 250 251 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, April 16 252 from 10:00 a.m. to 2:00 p.m. Please see the city website for updated pricing. 253 254 5t ANNUAL CHAIN OF GIVING FUNDRAISER EVENT will be held at the Infinite Campus in 255 Blaine on Saturday, April 16, 2016 from 7:00 p.m. —10:00 p.m. Event supports military families and 256 Centennial High School Strive Scholarships. For more information contact the Lino Lakes Rotary. 257 258 EARTH DAY OUT EBRRATION will be celebrated in Lino Lakes the morning of Saturday, April 259 23, 2016. We are looking for volunteers to help to help pick up trash from City parks and trails. If 260 you interested in a project, call Aubrey Fonfara. Wargo Nature Center Main Event is 12:30 — 3:00. 261 Includes climbing wall, bouncy house, popcorn, informational tables, Healthy Living, Organics, etc. 262 263 264 265 266 267 268 269 270 271 COMMUNITY CALENDAR Community Cale�zdar—A Look Ahead April 11, 2016 through Apri125, 2016 4- Wednesday, April 13 6:30 pm, Council Chambers Planning & Zoning ltqV Monday, April 25 5:45 pm, Council Work Rm Work Session - Interview 4. Monday, April 25 6:00 pm, Community Room Council Work Session 4. Monday, April 25 6:30 pm, Council Chambers City Council Meeting COUNCIL MINUTES April 11, 2016 APPROVED 272 273 ADJOURN 274 275 There being no further business, Council Member Maher moved to adjourn at 7:48 p.m. Council 276 Member Manthey seconded the motion. Motion carried unanimously. 277 278 These minutes were considered and approved at the regular Council Meeting, April 25, 2016. 279 280 281 282: e _ 283 Jule e Bartell, City Cler 284 7