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HomeMy WebLinkAbout05/11/2016 P&Z Minutes APPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I. CALL TO ORDER AND ROLL CALL: Chair Tralle called the Lino Lakes Planning and Zoning Board meeting to order at 6:30 p.m. on May 11, 2016. II. APROVAL OF AGENDA The Agenda was approved as presented. III. APPROVAL OF MINUTES: April 13, 2016 Mr. Laden made a MOTION to approve the April 13, 2016 Meeting Minutes. Motion was supported by Mr. Kassner. Motion carried 5 - 0. (Tralle abstained.) IV. OPEN MIKE Chair Tralle declared Open Mike at 6:33 p.m. There was no one present for Open Mike. Mr. Laden made a MOTION to close Open Mike at 6:33 p.m. Motion was supported by Mr. Kassner. Motion carried 5 - 0. (Tralle abstained.) DATE : May 11, 2016 TIME STARTED : 6:30 P.M. TIME ENDED : 8:54 P.M. MEMBERS PRESENT : Neil Evenson, Matt Kassner, Perry Laden, Michael Root, Paul Tralle (Chair), Dale Stoesz MEMBERS ABSENT : Lou Masonick STAFF PRESENT : Michael Grochala, Diane Hankee, Katie Larsen Planning & Zoning Board May 11, 2016 Page 2 APPROVED MINUTES V. ACTION ITEMS A. PUBLIC HEARING: Watermark PUD Residential Community Katie Larsen, City Planner, presented the staff report. Staff recommends approval of the Watermark Comprehensive Plan Amendment, Rezoning and PUD Development Stage Plan/Preliminary Plat subject to the following conditions: 1. Comments from WSB Plan Review Letter dated April 6, 2016 and May 4, 2016 shall be addressed. 2. Comments from the Environment Board Staff Report dated April 27, 2016 shall be addressed. 3. Streets and Trails a. Cul de sacs on Street F, K, L, P and Q exceed 500 feet in length. i. Fire hydrants shall be located every 300 feet. ii. Roadway width shall be 32 feet back to back. iii. A trail connection shall be made off the cul de sac of Street L to Street B. b. Temporary cul de sacs shall be required at the north end of Street D and at the end of any street that terminates between development stages. c. Trail corridors shall be a minimum of 20 feet wide. i. Revise corridor between Lots 436 & 437. ii. Note for corridor from Street L to Street B. d. Sidewalk shall be extended along the north side of Street D to CSAH 54/20th Avenue N. e. Reconfigure Lot 246 so the driveway accesses onto Street W. f. Street V shall include sidewalk. 4. Utilities a. Storm sewer pipes shall run along the side or rear property lines to the greatest extent possible to avoid drainage & utility easements encumbering large portions of side or rear yards. i. For example: Lots 561, 505, 506, 255-258, etc. b. Drainage and utility easements along side lot lines over utility pipes shall be wide enough to allow for maintenance equipment and access. i. No encroachments (house, bay windows, A/C units, landscaping etc.) shall be allowed in or above the drainage and utility easements. 5. Setbacks a. Twenty (20) foot side yard setbacks will only be allowed on back to back lots. b. Twenty (20) foot side yard setbacks shall be minimized to the greatest extent possible. i. For example, Lots 704, 761, 412, 128, 129, 115 and 116 etc. shall be revised. c. Front setbacks on Lots 237-239 shall be shown as 25 feet. 6. Tree Preservation and Landscape, Buffer and Screen Standards a. Detailed landscape berm plans and sections are required along CSAH 54. Planning & Zoning Board May 11, 2016 Page 3 APPROVED MINUTES b. Landscape screening and buffers shall be installed along CSAH 54, I-35E and in between the townhomes and commercial. c. A landscape screen (planting, berm or fence) is not required between the townhomes and Street A. i. The end units of the townhomes facing Street A will be the “Tanager” elevation that provides a main entrance and higher aesthetic value. d. Attention shall be made to the location of landscape plantings, buffer and berms in regards to grading, storm sewer and utility location, catch basins, etc. e. Water re-use pump stations shall be viewed to determine if screening is required. f. The Tree Preservation Plan shall be revised to address Lots 132-135. 7. Lot Size a. Lot sizes for single family lots shall be continuous buildable land and at a minimum size of the Lot Width Product x 130 feet. i. Example: 1. 44 feet x 130 feet = 5,720 s.f. 2. 55 feet x 130 feet = 7,150 s.f. 3. 65 feet x 130 feet =8,450 s.f. 4. 75 feet x 130 feet = 9,750 s.f. b. Flexibility may be allowed during PUD Final Plan/Final Plat phases to allow for a lot depth of 120 feet only if a public value of creating open space or protecting a natural resource is achieved. c. The 100 year High Water Level shall not encroach into any yard. d. Wetlands and buffers shall not encroach into any yards. e. The required 10 feet drainage and utility easement above the HWL may be included in the lot as part of the standard D&U easement. 8. Single Family Neighborhoods a. Detailed house architectural plans, color renderings and material palette shall be submitted for all single family lots b. The developer shall provide a map highlighting the applicable single family lots abutting CSAH54, Street A and the public park. c. Homeowner Association documents shall be required with PUD Final Plan/Final Plat. 9. Townhome Neighborhood a. A separate plan set detailing the townhome neighborhood shall be required. i. Details on Sheet 43 are not for 32 foot wide townhome product. b. Detailed architectural plans and color renderings shall be submitted for all townhome building elevations. c. Homeowner Association documents shall be required with PUD Final Plan/Final Plat. d. Rear elevations shall include some vertical trim or element to break up the longer horizontal planes. 10. Parks and Trails a. Details on water fountains shall be required with PUD Final Plan. b. A Trail Phasing Plan shall be required with PUD Development Stage Plan Planning & Zoning Board May 11, 2016 Page 4 APPROVED MINUTES c. A “trail corridor” shall be installed along one side of Street B in lieu of sidewalk to make a connection to the park. The trail could be bituminous or concrete. d. Trail location needs to be evaluated between Lot 135 and wetland. e. The Land Use Plan and Site Data shall be revised to show the open space area in the 44 foot neighborhood as the private park. 11. Wetlands and Buffers a. The lots surrounding Outlot A shall be evaluated to verify proper wetland buffers (10-25 feet) can be established outside of lots. b. Wetland area calculations differ from Sheet 23 and Wetland Permit Application. Please adjust accordingly. 12. Water Re-use a. Irrigation system for public park, berm area and townhome open space shall utilize stormwater re-use as recommended in the Watermark Water Re-Use Feasibility Study. 13. Floodplain a. The base flood elevation shall be determined by the applicant. b. A Conditional Letter of Map Revision (CLOMR) and Letter of Map Revision (LOMR) will need to be obtained from the Federal Emergency Management Agency (FEMA) to verify the floodplain is not impacted by development. 14. Sheet 3: Preliminary Plat Index Sheet a. Under Site Data, the number of Single Family Lot shall be 706 and add 1 line for Clubhouse lot to be consistent the Land Use Plan map. 15. Sheets 19-22: Site Plan a. The scale bar is incorrect. Board members and City staff further discussed the following topics:  Garage doors and maintenance  On-street parking  Density and Mixed Use  Stormwater reuse/need for pumphouse  Recreation Center size Board members moved to adjust 11b to say “Shall be adjusted accordingly” and the scale bar shall be corrected. Chair Tralle declared the Public Hearing open at 7:18 p.m. Daren Laberee approached the podium and announced that Rick Packer is no longer with the company, so Mr. Laberee is taking over the Watermark project. He ensured that garage doors are maintained and replaced by the homeowners association. Mr. Laberee discussed the issues with adding commercial properties to the site and why having a mixed use designation is needed for this development. He also addressed questions and concerns regarding garage door maintenance, pumphouses, and square footage of the clubhouse. Planning & Zoning Board May 11, 2016 Page 5 APPROVED MINUTES Dennis Mitsch, Centerville resident, discussed his traffic concerns. They already experience problems on Saturdays, Sundays and Wednesdays. He is also concerned about the sewer system and wants to make sure that the system is adequate. Jim Huber, Centerville resident, explained that his biggest concern is traffic. His other concern is regarding wetlands. Mr. Huber wondered if there are any plans to expand the roadways. Michael Grochala, Community Development Director, said that he has talked with Anoka County Highway and they are trying to mitigate traffic as best as they can. Mr. Grochala discussed the improvements in the area made by the City and ways in which the City is meeting traffic requirements. Diane Hankee, City Engineer, indicated that MnDOT is planning to do improvements that should help with traffic. Ms. Hankee also discussed trunk sanitary sewer and ensured that the sewer system will accommodate to 2030. Mr. Grochala confirmed that there will be no impact on the wetlands. Mr. Kassner made a MOTION to close the Public Hearing at 7:33 p.m. Motion was supported by Mr. Evenson. Motion carried 5 - 0. (Tralle abstained.) Mr. Laden made a MOTION to recommend to City Council that the site be re-guided to Low Density Residential rather than Mixed Use. Motion was supported by Mr. Root. Motion failed 2 - 4. (Evenson, Kassner, Stoesz and Tralle voted nay.) Mr. Stoesz made a MOTION to recommend approval of the Watermark Comprehensive Plan Amendment subject to conditions by staff. Motion was supported by Mr. Kassner. Motion carried 4 - 2. (Laden and Root voted nay.) Mr. Stoesz made a MOTION to recommend approval of the Rezoning as submitted by staff. Motion was supported by Mr. Kassner. Motion carried 6 - 0. Mr. Kassner made a MOTION to recommend approval of the PUD Development Stage Plan/Preliminary Plat including verbiage added by the Planning and Zoning Board. Motion was supported by Mr. Evenson. Motion carried 5 - 1. (Laden voted nay.) B. PUBLIC HEARING to consider Interim Use Permit for a Batch Plant for Arnt Construction (2209 Phelps Road) Ms. Larsen presented the staff report. Staff recommends denial of the Interim Use Permit for a Batch Plant for Arnt Construction (2209 Phelps Road) due to the following outstanding issues: 1. Items listed in City Engineer letter dated May 4, 2016. 2. Grading, erosion and sediment control plans have not been submitted to the City. 3. A SWPPP has not been submitted to the City. 4. Property owner consent letter from Paul Miller has not been submitted to the City. 5. A letter from RCWD has not been submitted to the City. Planning & Zoning Board May 11, 2016 Page 6 APPROVED MINUTES 6. Staff has concerns regarding the proposed internal haul routes on Phelps Road. 7. Existing deteriorated road conditions of Phelps Road. If these outstanding issues are resolved, the interim use permit may be approved with the following conditions: 1. The applicant shall sign a Site Performance Agreement and deposit financial sureties with the City prior to set up and operation of the temporary batch plant. 2. The temporary batch plant shall begin set up on June 6, 2016 and shall be completely removed by June 30, 2016. 3. Hours of operation shall be consistent with Section 901.03(4)(b): 7:00 a.m. to 7:00 p.m. Monday through Friday 9:00 a.m. to 5:00 p.m. Saturday No construction activity allowed Sunday and federal holidays 4. The approved haul routes are as follows:  I-35E north to CSAH 14/Main Street east to CR 84/Otter Lake Road south to Phelps Road.  CR 84/Otter Lake Road at Phelps Road north to CR 14/Main Street west to I-35E south to MN/DOT project. 5. No section of CR 84/Otter Lake Road south of Phelps Road shall be used as a haul route. 6. A water meter shall be installed to monitor water use. 7. No additional stockpile materials shall be hauled and deposited on-site during the temporary batch plant operations. 8. The remaining stockpile shall not be increased in size or height after the temporary batch plant is removed. Applicant Nick Arnt, 2190 Phelps Road, addressed all outstanding issues laid out by City staff. He would like to get approval with the condition that he will get the City everything they need. Board members and City staff discussed transportation concerns and traffic operations. Chair Tralle declared the Public Hearing open at 8:37 p.m. Mr. Laden made a MOTION to close the Public Hearing at 8:38 p.m. Motion was supported by Mr. Stoesz. Motion carried 5 - 0. (Tralle abstained.) Mr. Laden made a MOTION to recommend approval of the Interim Use Permit with the condition that all of City staff’s concerns and documents requested are received before the permit goes to City Council for approval. Motion was supported by Mr. Kassner. Motion carried 5 - 0. (Tralle abstained.) VI. DISCUSSION ITEMS Planning & Zoning Board May 11, 2016 Page 7 APPROVED MINUTES A. Project Updates Mr. Grochala provided an update of current city projects. B. Packet Delivery Mr. Stoesz discussed the option of not having the Planning & Zoning Board meeting packets delivered to board members homes the Friday before the meeting. Instead, City staff would have a printed packet ready at the meeting. This will save Public Safety officers from having to deliver the packets to their home. Board members can review the packet ahead of time on the website. Mr. Kassner, Mr. Evenson and Mr. Stoesz opted to try the electronic receipt of meeting packets. Mr. Root, Chair Tralle, and Mr. Laden will still continue to receive hard copies delivered to their homes. VII. ADJOURNMENT Mr. Stoesz made a MOTION to adjourn the meeting at 8:54 p.m. Motion was supported by Mr. Evenson. Motion carried 5 - 0. (Tralle abstained.) Respectfully submitted, Nicole DeDeyn Community Development Administrative Assistant