HomeMy WebLinkAbout06-27-2016 Council Work Session MinutesCITY COUNCIL WORK SESSION
June 27, 2016
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE June 27, 2016
5 TIME STARTED 6 * 10 p.m.
6 TIME ENDED 6:30 p.m.
7 MEMBERS PRESENT Councilmember Rafferty, Kusterman,
8 Manthey and Mayor Reinert
9 MEMBERS ABSENT Council Member Maher
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11 Staff members present: City Administrator Jeff Karlson; Finance Director Sarah Cotton;
12 Community Development Director Michael Grochala; Public Safety Director John
13 Swenson; City Planner Katie Larsen; Public Services Director Rick DeGardner; City
14 Clerk Julie Bartell
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16 L Discuss Condensing Units Repair/Replacement Options — Public Services
17 Director DeGardner explained that two of the civic complex air conditioning units are
18 facing issues. He distributed a written report outlining the matter.
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20 Dave Carlson, NAC, and Tim Hillesheim, Public Services Utility Services Supervisor,
21 were present. Mr. Carlson explained that both the public safety department and city hall
22 units are at life expectancy. There have been some recent failures and repairs. The units
23 are dunning at 50 percent capacity and need substantial repairs. Also they are phasing out
24 certain elements on the equipment and that will cause additional expense as time goes on.
25 It's a crossroads time to consider replacement or those substantial repairs. Comparisons
26 on price are included in the report distributed to the council, based on current
27 information.
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29 Mayor Reinert asked what went wrong and when — are the compressors bad on both?
30 Mr. Hillesheim explained that the coils were discovered to be leaking last year. This
31 year, the compressor in the city hall unit would not start and was bypassed. The public
32 safety wing unit is closing in on failure also. There are four total units at the complex
33 and two are hurting. Mr. Hillescheim noted that he believes there is a coil design
34 problem causing problems over the years (from vibration). Mr. Carlson explained that
35 the coil design is upgraded in newer units. He added that he feels it's pretty fortunate to
36 get twenty years from the units.
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38 Staff is looking for direction from the council —should they begin a process on
39 replacement of the units. Replacement would involve a six to eight week process in
40 ordering units; if something were to take the equipment down now, it would basically
41 leave that portion of the complex without cooling service.
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43 Mayor Reinert recommended that the council further discuss the matter at the July work
44 session. The council concurred.
45
CITY COUNCIL WORK SESSION June 27, 2016
APPROVED
46 Finance Director Cotton added information about the availability of funds in reserve for
47 the work.
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49 2. Review Regular Agenda - The council reviewed the agenda.
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51 Item 1 E — Administrator Karlson noted that the payment to Jorgenson was made despite
52 the council's direction. Community Development Director Grochala explained that there
53 is sufficient payment remaining to ensure the outstanding matter is settled satisfactorily.
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55 The council noted some concern that the payment was made against direction. A process
56 is recommended so staff does not pay expenditures until they are informed it is authorized
57 by the council.
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59 Item 3A — Mayor Reinert noted that this matter, a Memorandum of Understanding with
6o the City's LELS union, would not be considered on this agenda.
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62 Item 4A —Director Swenson explained the added salary (stipend) that follows the
63 promotion. Those funds have been budgeted since this promotional situation was
64 planned.
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The Community Development items were reviewed briefly and will be discussed further
aA the council meeting.
The meeting was adjourned at 6:30 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
July 11, 2016.
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77`'- Ju 'a e Bartell, Ci Clerk
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