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Home My WebLink About2016-006 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 16-06 RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS - LINO LAKES FIRE STATION #1 ROOF REPLACEMENT WHEREAS, the roof at Lino Lakes Fire Station #1 is experiencing leaks in various places and is need of replacement, and WHEREAS, the roof was constructed in 1991 and has exceeded its expected lifetime, and WHEREAS, an inspection was performed by Roof Spec, Inc. in August, 2015, and WHEREAS, the inspection report recommends the roof be scheduled for replacement, and WHEREAS, funding for this project is from the Building Facilities Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened in the City Hall by the City Clerk and Public Services Director, will then be tabulated, and will be considered by the Council, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 25th day of January, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member Kusterman and was duly seconded by Council Member Maher and upon vote being taken thereon, the following voted in favor thereof: Kusterman, Maher, Manthey, Rafferty, Reinert The following voted against same: none ATTEST: C--251-4-Li Bartell, City Cle k STAFF ORIGINATOR: COUNCIL MEETING DATE: TOPIC: VOTE REQUIRED: CITY COUNCIL AGENDA ITEM 5A Rick DeGardner, Public Services Director January 25, 2016 Consideration of Resolution No. 16-06, Approving Plans and Specifications and Authorizing Advertisement for Bids, Lino Lakes Fire Station #1 Roof Replacement Simple Majority BACKGROUND: The roof at Lino Lakes Fire Station #1 is experiencing leaks in various places and is need of replacement. The building was constructed in 1991 and the roof has exceeded its expected lifetime. An inspection was performed by Roof Spec, Inc. in August, 2015 (attached). There is significant weathering and cracking. The 24 year old membrane typically has a 10 - 15 year service life and is failing. The inspection report recommends the roof be scheduled for replacement. The estimated replacement cost is $80,000 - $95,000. Funding for this project is from the Building Facilities Fund. The schedule for this project is as follows: City Council Approves Plans and Specifications City Council Authorizes Ad for Bids Pre -Bid Meeting Open Bids City Council Awards Contract January 25, 2016 January 25, 2016 February 19, 2016 February 29, 2016 March 14, 2016 RECOMMENDATION: Approve Resolution No. 16-06, Approving Plans and Specifications and Authorizing Advertisement for Bids, Lino Lakes Fire Station #1 Roof Replacement. ATTACHMENTS: Resolution No. 16-06 Roof Spec Inc. Inspection Report, August 24, 2015 Project Manual - Preliminary AUGUST 24, 2015 REVIEW OF ROOF CONSTRUCTION CENTENNIAL FIRE STATION #2 7741 LAKE DRIVE LINO LAKES, MN 55014 Prepared For: RSI Project #15-12120-01 Mr. Tim Hillesheim City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 E-mail: tim.hillesheim@ci.lino-lakes.mn.us Prepared By: Mr. Weston Thone, RRO, RRC, CDT Senior Consultant Roof Spec, Inc. 2400 Prior Avenue North St. Paul, Minnesota 55113 Phone: (651) 639-0644 Fax: (651) 639-1828 www.roofspec.com St Paul, Minnesota • BUILDING ENVELOPE CONSULTING • SPECIFICATIONS • DESIGN • CONSTRUCTION MANAGEMENT • INSPECTIONS • TESTING • Client: City of Lino Lakes Project: Centennial Fire Station #2 7741 Lake Drive, Lino Lakes, MN 55014 mate: 8-24-15 No: 15-12120-01 Page 2 I INTRODUCTION: On August13, 2015, we were present at the above referenced facility to perform a review of the existing roof assemblies: In general, our scope of work was as follows: A. Review each of the various roof sections to identify any deficiencies; B. Obtain photographs to substantiate our findings; C. Based on the information obtained, develop a report with conclusions as to the condition of the roof assembly with recommendations for repair and/or replacement. Our work was requested and authorized by Mr. Tim Hillesheim of the City of Lino Lakes, MN II BACKGROUND INFORMATION: The existing facility consists of masonry walls supporting a steel bar joists and a steel roof deck. Drainage is accomplished via interior roof drains and overflow scuppers. The roof membrane appears to be a 45 mil ballasted EPDM which we were informed was installed in 1991. All information is submitted as the confidential property of our clients. Any copies or extractions are reserved pending our written approval. Client: City of Lino Lakes -mate: 8-24-15 III FIELD OBSERVATIONS: Project: Centennial Fire Station #2 7741 Lake Drive, Lino Lakes, MN 55019 No: 15-12120-01 Page 3 Throughout the upper and lower roof areas, we found a large amount of shrinking to be occurring within the EPDM membrane causing the base flashings to bridge throughout much of the perimeter. (Refer to photographs #1 and #2.) Photograph # 1 Photograph # 2 At the east primary drain on the upper roof area, we found that the no -hub coupling was not properly installed on the drain bowl allowing water to enter between the drain bowl and drain piping. (Refer to photographs #3 and #4.) Photograph # 3 Photograph # 4 All information is submitted as the confidential property of our clients. Any copies or extractions are reserved pending our written approval. Client: City of Lino Lakes Project: Centennial Fire Station #2 11 ` • 7741 Lake Drive, Lino Lakes, MN 55014 .rate: 8-24-15 No: 15-12120-01 Page 4 At the roof -to -wall location in the southeast corner, we found a void to be present within the flashings. (Refer to photograph #5.) At several of the stack locations throughout the lower roof section, we found voids to be present within the EPDM flashings which coincided with interior leaks. (Refer to photographs #6 - #8.) Photograph # 7 Photograph # 5 Photograph # 6 Photograph # 8 All information is submitted as the confidential property of our clients. Any copies or extractions are reserved pending our written approval. Client: City of Lino Lakes tate: 8-24-15 Throughout much of the field of the roof, the field seams were found to be delaminating which may allow for voids to occur at the seam locations. (Refer to photograph #9.) We also found delamination at many of the patches at scupper locations. (Refer to photograph #10.) At the east side of the building we found that the paver walkway was extremely deteriorated. (Refer to photograph #11.) Project: Centennial Fire Station #2 7741 Lake Drive, Lino Lakes, MN 55014 No: 15-12120-01 Page 5 Photograph # 9 Photograph # 10 Photograph # 11 All information is submitted as the confidential property of our clients. Any copies or extractions are reserved pending our written approval. Client: City of Lino Lakes r Project: Centennial Fire Station #2 7741 Lake Drive, Lino Lakes, MN 55014 8-24-15 No: 15-12120-01 Page 6 IV CONCLUSIONS & RECOMMENDATIONS: Due to the amount of shrinking in the EPDM membrane and the age of the roof, we recommend that this roof be scheduled for replacement within the next year. Typically, ballasted 45 mil EPDM membranes have 10 to 15 year service life, and this roof membrane is approximately 24 years old. Until replacement can be accomplished, we recommend performing repairs to the uncured pipe flashing at each stack location. We also recommend installing a patch in the southeast corner of the upper roof section at the roof -to -wall location. When replacement is accomplished, we recommend attempting to re -use the existing insulation and mechanically attaching additional insulation over the top to achieve the required R -value. We would then recommend installing a fully adhered EPDM membrane throughout this building. V BUDGET FORECAST: We estimate replacement with the above -referenced system to be approximately $80,000.00 to $95,000.00. VI REMARKS: This report is not intended as a bidding document and may not address all deficiencies within the roof area. If there are any questions or concerns regarding this report, please contact the author. Respectfully, ROOF SPEC, INC. Weston Thone, RRO, RRC, CDT Senior Consultant WT/fj Enclosure: Roof Plan Drawing All information is submitted as the confidential property of our clients. Any copies or extractions are reserved pending our written approval.