HomeMy WebLinkAbout2016-018 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 16-18
RESOLUTION ORDERING THE PROJECT AND AUTHORIZING PREPARATION
OF PLANS AND SPECIFICATIONS FOR THE 2016 MILL AND OVERLAY PROJECT
WHEREAS, it is proposed to perform mill and overlay and full depth reclamation improvements
on recommended street segments, and
WHEREAS, the City Council is ordering the project finding that it would be in the best interest of
the city to proceed with the preparation of plans and specifications; and
WHEREAS, WSB and Associates, the City Engineer, has submitted a proposal to prepare plans
and specifications.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes:
1. The 2016 Mill and Overlay Project is hereby ordered.
2. WSB and Associates are designated as the engineer for this improvement and
directed to prepare plans and specifications for the 2016 Mill & Overlay Project.
3. Staff is hereby authorized to execute the hourly based contract in an amount not
exceed $25,500.00.
Adopted by the Council of the City of Lino Lakes this 14th day of March, 2016.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Knstc?rman and was duly seconded by Council Member Maher and upon
vote being taken thereon, the following voted in favor thereof:
Kusterman,-Maher, Rafferty, Manthey, Reinert
The following voted against same:
none
ATTEST:
i nne Bartell, City,
3
STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
INTRODUCTION
CITY COUNCIL
AGENDA ITEM 6D
Diane Hankee
March 14, 2016
Consider Resolution No. 16-18, Ordering the
Project and Authorizing Preparation of Plans and
Specifications, 2016 Mill and Overlay Project
Simple Majority
Staff is requesting council authorization to prepare plans and specifications for the 2016 Mill
and Overlay Project.
BACKGROUND
In accordance with the City's Pavement Management Plan, streets are identified for annual
maintenance. The City uses Cartegraph software to annually analyze the conditions of the City's
streets and recommend segments that meet the maintenance requirements. Streets were selected
for maintenance based on pavement management criteria, input from Public Works, and feasibility
of locations.
The proposed project includes Holly Drive, Holly Court, and Old Birch Street (north/south
section). It is recommended to complete a mill and overlay, and full depth reclamation on the
roadways as detailed in the attached project map. The budget for the project is $350,000.
WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and
specifications, and provide bid documents, for the not to exceed cost of $25,500 based actual time
spent on the project.
The schedule for this project is as follows:
City Council Order Project, Authorizes Plans and Specifications
City Council Approves Plans and Specifications
City Council Authorizes Ad for Bids
City Open Bids
City Council Awards Contract
Construction Begins
Final Completion
RECOMMENDATION
March 14, 2016
April 11, 2016
April 11, 2016
May 11,2016
May 23, 2016
May 27, 2016
August 28, 2016
Staff is recommending approval of Resolution No. 16-18 ordering the project and authorizing
preparation of plans and specifications.
,`, ATTACHMENTS
1. Resolution No. 1 6-1 8
2. WSB Proposal
3. Project Location Map
2
WSB
4111111 Engineering • Planning • Environmental ■ Construction
& Associates, Inc.
February 18, 2106
City of Lino Lakes
Mr. Michael Grochala
600 Town Center Parkway
Lino Lakes, MN 55014
Re: 2016 Street Maintenance Project
Civil Engineering Design Services
Dear Mr. Grochala:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
We appreciate the opportunity to provide this proposal for civil engineering design services. The
City of Lino Lakes is requesting assistance with design of its 2016 Street Maintenance Project.
The streets designated for rehabilitation are local streets as determined by their OCI ratings
established in the City's Pavement Management Study. This proposal has been broken out for
each site.
Holly Lane — Full Depth Reclamation
The scope of services includes the preparation of construction documents for full depth
reclamation of Holly Lane from, Ash Street to Holly Court (approximately 0.67 miles). Our
design services include survey of existing conditions, preparation of construction plans,
preparation of a project manual (specifications) and assistance with project bidding. The
engineering fee to complete the described design services above is $12,500.
Holly Court — Mill and Overlay
The scope of services includes the preparation of construction documents for mill and overlay of
Holly Court from Holly Lane to the existing cul de sac located approximately 0.30 miles east of
Holly Lane. Our design services include survey of existing conditions, preparation of
construction plans, preparation of a project manual (specifications) and assistance with project
bidding. The engineering fee to complete the described design services above is $6,200.
Birch Street — Mill and Overlay
The scope of services includes the preparation of construction documents for mill and overlay of
Birch Street from Pheasant Run South (Saddle Club) north to the proposed cul de sac located at
CSAH No. 34 (approximately 0.25 miles). Our design services include survey of existing
Minneapolis • St Cloud
Equal Opportunity Employer
Mr. Michael Grochala
February 18, 2016
Page 2
conditions, preparation of construction plans, preparation of a project manual (specifications)
and assistance with project bidding. The engineering fee to complete the described design
services above is $6,800
The engineering fee to complete the 2016 Street Maintenance Project is $25, 500 (not to
exceed).
This letter represents our complete understanding of the proposed scope of services. A separate
proposal for construction surveying and inspection services can be prepared If you are in
agreement with the scope of services and proposed fee, please sign in the appropriate space
below and return one copy to us. If you have any questions about this proposal, please feel free
to call me at 763-287-7167.
Sincerely,
WSB & Associates, Ina
Edward C. Youngquist
Project Manager
ACCEPTED BY:
City of Lino Lakes
Name
Title
Date
WSB
Associates. Inc.
l
Design Service Project Fees
2016 Mill & Overlay Improvements
City of Lino Lakes, Minnesota
PO. crip00.
Estlmatbd Hours
Survey Engineer G3raduate Office . Total;;
Sr.•Project Mgr ..., ... drew specialist :' Engineer j'. Techni arr L .......,;Hours
I. Preliminary Design
A. Survey Crew
B. Base Mapping
C. Private Utility Coordination
Subtotal - Preliminary Design Phase Services
2
14 14
6 2 9
2 4 7
14 8 6 30
2,296.00
$ 1,016.00
$ 763.00
$ 4,074.00
II. Final Design Phase Services
A. Project Management
B. GSOC coordination
C. Preparation of Plans & Specifications
Street Full Depth Reclamation
Street Mill and Overlay
Specifications
D. Review submittal - 60% Plans & Specifications
E. Review submittal - 90% Plans & Specifications
F. Revise Plans & Specifications post -review
G. Prepare Opinion of Probable Construction Cost
H. Prepare Agency permits
4
6
2
4
4
2
2
2
4
1 6
1 2 3
2 8
32 2 34
16 2 18
6 12 6 26
4 4 12
4 4 12
4 12 18
4 8 4 18
2 2 10
$ 663.00
$ 308.00
$ 1,106.00
$ 3,780.00
$ 1,988.00
$ 2,592.00
$ 1,428.00
$ 1,428.00
$ 1,918.00
$ 1,826.00
$ 1,370.00
Subtotal - Design Phase Services
26 4 76 48 11 164
$ 18,407.00
Ili. Bidding Phase Services
A. Advertisement for bids
B. Distribute Plans/Specifications
C. Maintain Planholders list
D. Respond to Bidder questions
E. Attend Bid Opening and Tabulate Bids
F. Bid results letter/recommendation for award
2
2
2
1 1 2 4
1 1 4 6
2 2
4 2 8
4 6
2 4
$ 360.00
$ 510.00
$ 160.00
$ 938.00
$ 694.00
$ 444.00
Subtotal - Bidding Phase Services
8
6 4 14 32
$ 2,996.00
Grand Total All Phases
Hourly Rates
34
I $147.00
18 89 68
25 224
26,477.00
$164.00 1 $112.00 1 $98.00
$75.00
98.96 I
'TOTAL PROJECT COST
Is
25,500.00
CITY=: OF
ItNOL KES
2016 Reclaimation
& Overlay
1" Overlay
- 2" Mill & Overlay
--- Full Depth Reclaimation
0 4,000
Feet
WSB
& Associates, Inc.
K:\02029-003\GIS\Maps\2016ReclaimationOverlay.mxd Date: 12130/2015
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