HomeMy WebLinkAbout2016-027 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 16-27
AUTHORIZING PREPARATION OF WATER SUPPLY PLAN
WHEREAS, The City Council is required by the Minnesota Department of Natural Resources
to prepare an update of the City's Water Supply Plan; and
WHEREAS, The City has received a proposal from WSB & Associates, Inc. to prepare said
update;
NOW, THEREFORE BE IT FURTHER RESOLVED by The City Council of The City of
Lino Lakes, Minnesota, hereby authorizes WSB & Associates, Inc. to prepare the update of the
City's Water Supply Plan for the amount of $16,400.
Adopted by the Council of the City of Lino Lakes this 11`h day of April, 2016.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Kusterman and was duly seconded by Council Member Maher and upon vote being
taken thereon, the following voted in favor thereof:
Kusterman, Maher, Manthey, Rafferty, Reinert
The following voted against same:
none
ATTEST:
is e Bartell, Ci Cle
Jeff Rein: , ayor
CITY COUNCIL
AGENDA ITEM 6G
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: April 11, 2016
TOPIC: Consider Resolution No. 16-27, Authorizing Update of Water
Supply Plan
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council approval to authorize WSB and Associates to prepare the
update of the City's Water Supply Plan.
BACKGROUND
Every ten years, all public water suppliers in Minnesota that serve more than 1,000 people must
have a water supply plan approved by the Department of Natural Resources (DNR). This
requirement, in place since the 1990s, is designed to encourage communities to deal proactively
with providing sustainable drinking water for citizens, businesses and industry.
The City's updated Water Supply Plan is due December, 31, 2016. The Water Supply Plan is
also a required component of the City's 2040 Comprehensive Plan Update. The plan includes:
1. Review and evaluation of our existing water system;
2. Emergency Response Procedures;
3. Water Conservation Plan.
WSB has submitted a proposal to complete the Water Supply Plan update in the amount of
$16,400. Funding for the plan update is proposed to come from the City's Trunk Utility Fund.
RECOMMENDATION
Staff is recommending that the City Council adopt Resolution 16-27 authorizing preparation of
the Water Supply Plan update.
ATTACHMENTS
1. Resolution No. 16-27
2. Proposal from WSB & Associates, Inc. dated March 14, 2016.
WSB
Building a legacy - your legacy. 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Date: March 14, 2016
TO: Michael Grochala, AICP
City of Lino Lakes, MN
RE: PROPOSAL TO PROVIDE SERVICES TO COMPLETE THE CITY OF LINO LAKES' WATER SUPPLY PLAN
Dear Mr. Grochala:
We are pleased to provide you with this proposal for services to assist the City of Lino Lakes(City) in
completion of its Water Supply Plan (Plan) as required by the Minnesota Division of Natural Resources
(DNR). Our multi -faceted team includes professionals in Water/Wastewater, Water Resources, City
Planning, and GIS; ensuring that the City's Plan will be a cohesive document that will not only meet state
regulations but will be a useful planning document throughout the next decade.
Not only does WSB have the technical skills to deliver high-quality Plans, but we are also experienced in
navigating the regulatory process required for such submittals. The combination of our technical
expertise and project management experience ensures that the final product delivered to the DNR will
be
Below is description of the required components and the method by which WSB will address them in the
City's Water Supply Plan Update.
Task One: Water Supply System Description and Evaluation
1.1 Analysis of Water Demand
Using the City's Wellhead Protection Plan alongside appropriations permits and water use data, WSB will
evaluate the past ten years of water demand data. The per capita usage and number of connections,
Targe quantity users, and water used for essential versus non-essential uses will be considered, among
other factors.
1.2 Treatment and Storage Capacity
An evaluation of the City's existing treatment and storage will be conducted. WSB will outline the
treatment process and compare the capacity of treated water versus the demand.
1.3 Water Sources
Three types of resources will be considered: groundwater, surface water, and interconnection. We will
evaluate emergency interconnections and determine if there are any deficiencies.
Equal Opportunity Employer
wsbeng.com
Si\Community Development \ Projects \Planning Studies \2016 Water Supply Plan \Staff Reports \LTR PROP- Lino Lakes - Water Supply Plan.do ,
M. Grochala
March 14, 2016
Page 2
1.4 Future Demand Projections
Future demand projections are listed as a Key Metropolitan Council Benchmark. Using data compiled in
the previous sections, WSB will determine what trends, if any, are seen. We will attempt to determine
the cause behind any significant patterns. Using this analysis, the Plan will project demands through
2040 by estimating population served, per capita water demand, and peak water usage.
1.5 Resource Sustainability
WSB will outline water quality and quantity monitoring efforts currently undertaken by the City. From
this data, it will be determined if there are any potential water supply issues or natural resource impacts
as a result of permitted withdrawals. Each natural resource type will be evaluated to determine if water
usage will have a negative impact. The results of the City's Wellhead Protection and Source Water
Protection Plans will be described.
1.6 Capital Improvement Plan
The adequacy of each component of the existing water supply system will be determined. This includes
wells, storage and treatment facilities, and distribution systems. Proposed future water sources will be
outlined as well as any alternatives available. WSB will consider the feasibility of water reuse, including
reclaimed stormwater and/or wastewater, as well as interconnection to nearby suppliers.
Task Two: Emergency Planning and Response Procedures
WSB will describe the current status of the City's 1) Federal Emergency Response Plan; 2) Operational
Contingency Plan; and 3) Emergency Response Procedures. We will include in the Emergency Response
Procedures the method by which the City will augment water supplies (if required), the allocation and
demand reduction procedures, any emergency demand reduction conditions or triggers in place, and
several other related items.
Task Three: Water Conservation Plan Component
3.1 Progress since 2006
WSB will describe any initiatives the City has undertaken since its last Water Supply Plan was approved
by the DNR. Conservation practices the City is implementing — such as pricing, regulations, and
education — will be included.
S:\Community Development \ Projects \Planning Studies\2016 Water Supply Plan \Staff Reports\LTR PROP - Lino Lakes - Water Supply Plan.doca
M. Grochala
March 14, 2016
Page 3
3.2 Triggers for Allocation and Demand Reduction Actions
This section will include future conditions and actions during a Governor's "Critical Water Deficiency
Order" or other instances in which usage reductions must occur. WSB will work with the City to
determine what triggers should be selected to initiate short- or long-term demand reductions, and what
actions will be taken should such an instance arise.
3.3 Conservation Objectives and Strategies
This section of the Plan serves as a Key Benchmark for the DNR. It will include strategies by which the
City will reduce unaccounted for water loss. The DNR has set a goals for each community, including the
following: 1) Reaching 75 gallons per capita of water usage daily; 2) Achieving at least a 1.5% per year
reduction for industrial, commercial, and agricultural water use; 3) Decreasing the trend in total per
capita demand; 5) Reducing the City's peaking factor to less than 2.6; 6) Implementing a conservation
water rate structure; and 7) Support Wellhead Protection Planning. WSB will work with the City to
highlight the goals that have already been achieved and to outline the method the City will implement
to achieve the remaining benchmarks. Included in the analysis will be possible regulatory changes,
retrofitting potential, and educational programs.
Task Four: Items for Metropolitan Area Water Suppliers
Because the City is within the seven -county metropolitan area, the Metropolitan Council requires
additional information. WSB will include in the Plan water demand projections through 2040, potential
water supply issues, possible approaches to meet extended water demand projections, and value-added
water supply planning efforts (if desired by the City).
Task Five: Project Management, Coordination, and Meetings
Project management is a key task included in each project undertaken by WSB. This task consists of
management and administration, project coordination, and overall communication with the City and
DNR. Proper completion of this task will help keep all affected parties routinely updated and informed
regarding project issues, as well as keep the project on schedule and within budget. The proposed work
plan will include one City Council meeting and two meetings with the City prior to finalizing the Plan.
Task Six: Estimated Fee
WSB will complete the proposed work plan as proposed herein on an hourly, not -to -exceed fee of
$14,600. This cost does not include additional hours that may be required as a result of the White Bear
Lake settlement agreement. These hours will be billed hourly and are estimated at an additional $1,800.
The hourly breakdown by task for each employee class proposed for the project is included on the
attached spreadsheet. The proposed fee is based on our 2016 rate schedule.
Sincerely,
WSB & Associates, Inc.
S:\Community Development \ Projects \Planning Studies \2016 Water Supply Plan\Staff Reports\LTR PROP - Lino Lakes - Water Supply Plan.docx
M. Grochala
March 14, 2016
Page 4
Diane Hankee, PE Erin Heydinger
City Engineer Project Engineer
ACCEPTED BY:
City of (CITY)
Name
Title
Date
S:\Community Development \Projects\Planning Studies \2016 Water Supply Plan\Staff Reports\LTR PROP - Lino Lakes Water Supply Plan.doco
AEstimate
City of Lino
WSBProfessional Services
of Cost
Lakes, Minnesota
to Complete
Water Supply Plan
Division of Natural Resources
& Associates, inc.
Task
No.
Description
Estimated Hours
Project Manager
Project Engineer
GIS Specialist
1
Water Supply System Description and Evaluation
2
16
12
2
Emergency Planning and Response Procedures
4
16
8
3
Water Conservation Plan Component
4
36
10
4
Items for Metropolitan Area Water Suppliers (7-County Metro Only)
4
6
4
6
Project Management, Coordination, and Meetings
8
4
2
Total Hours
22
78
36
F ,y Billing Rate
$ 158.00
$ 93.00
$ 74.0C
Total WSB Direct Labor Costs
$ 3,476.00
$ 7,254.00
$ 2,664.0C
Estimated Hours for Northeast Metro Area
4
12
Estimated Additional Fee for Northeast Metro Area
$ 632.00
$ 1,116.00
Grand Total with Northeast Metro Area Work
S:\Community Development\Projects\Planning Studies\2016 Water Supply Plan\Staff Reports\WaterSupplyPlan_LinoLakes