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HomeMy WebLinkAbout2016-071 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 16-71 AUTHORIZING SPECIAL EVENT PERMIT FOR MILLER'S ON MAIN TENT EVENT WHEREAS, Chad Wagner of The Tavern on Main has submitted an application for a special event permit for a tent event to be held on August 19 & 20, 2016 at 8001 Lake Drive; and WHEREAS, consistent with previous approvals, and recognizing that successfully implementing an event of this type requires ongoing communication and instruction, staff recommends that conditions of approval be attached and incorporated into this resolution; and WHEREAS, the applicant has expressed a willingness to be bound to the conditions recommended by staff (Attachment A) and to continue to work with staff to address additional concerns which may arise; and WHEREAS, the Lino Lakes Public Safety Department has reviewed the application and event plans; and WHEREAS, proof of general liability and liquor liability insurance has been submitted by the applicant; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: That the City Council authorizes issuance of a special event permit to applicant Chad Wagner of The Tavern on Main for event on August 19 and 20, 2016 subject to the attached conditions (Attachment A). Adopted by the Council of the City of Lino Lakes this 11th day of July, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member Rafferty and was duly seconded by Council Member Manthey and upon vote being taken thereon, the following voted in favor thereof: Rafferty, Manthey, Maher, Kusterman, R i rt The following voted against same: 1 none AT 1'EST: u la ' e Bartell, City I Jerk ATTACHMENT A (Resolution No. 16-71) Conditions and Checklist for issuance of Special Event Permit to Chad Wagner d/b/a The Tavern on Main, for music event on August 19 & 20, 2016: (1) The applicant has plans for parking vehicles including size and location of Lots, points of access; and proof of permission for use of property upon which the special event is to be held or upon which parking may occur, and in the case of County right-of-way, proper documentation from the County approving the plans; (2) For the concerts, the use of wristbands for limiting the number of persons is indicated in the application and to keep underage drinking out. An entrance fee shall be charged and entrance shall be by wrist bands only. The applicant shall also indicate the maximum number of persons that shall be permitted, and the fire marshal shall provide a maximum number of occupants based on the size of the tent; (3) Plans are submitted for fencing the location and the gates contained in such fence; (4) Plans are submitted for providing toilet and lavatory facilities including the source, number, and location, type and means of disposing of waste deposited; (5) Plans are submitted for holding, collection, and disposing of solid waste material; (6) Plans are submitted to illuminate the location of the event including the source and amount of power and the location of lights; based on plans provided, the fire inspector shall determine if a state permit is required; (7) Applicant will provide security on premise as outlined in Special Event Application. (8) Applicant will provide all staff training for employees that will be working this event between August 1, 2016 and August 18, 2016. Training shall focus on prevention of over service of alcohol and other means to safely serve customers. (9) Plans are submitted for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers; all reasonably necessary precautions shall be taken by the applicant to insure that the sound of the assembly will not carry unreasonably beyond the enclosed boundaries of the location of the assembly; (10) Plans are submitted to meet the requirements of the State Fire Code, including but not limited to the following: i. Minimum of three 2A1 OBC fire extinguishers need to be on location in the tent area; ii. "No Smoking" signs need to be displayed throughout the area. iii. No pyrotechnics are allowed. iv. No parking within 20 feet of the tent. Measured from stakes. v. No open flames within 20 feet of tent. Measured from stakes. vi. Generator to be located at least 20 feet from tent. Measured from stakes. vii. Clearance to property line needed to 20 feet. Measured from stakes; viii. Certificate of flame retardant for all panels of tent. (11) Music shall cease at 12:00 a.m. (12) Telephone service shall be in place sufficient to connect to emergency services; (13) The applicant shall provide proof of appropriate liability insurance. (14) The placement of a tent must comply with setback requirements. (15) Safe sober rides to and from provided by Centennial Hockey free of charge. (16) Private spotters hired to watch for any customers showing signs of obvious intoxication. (17) The applicant shall meet with Public Safety Director, of his designee, within two weeks after the event to review the event and any associated incidents. CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: July 11, 2016 TOPIC Consider Resolution No. 16-71, Approving a Special Event Permit for the Tavern on Main Tent Event on August 19 & 20, 2016 VO 1'h REQUIRED: 3/5 INTRODUCTION The owner of The Tavern on Main, Mr. Chad Wagner, has applied to the City for permission to conduct a special event on his property at 8001 Lake Drive on August 19th and 20th. Mr. Wagner has held a similar event for the past several years during the Lino Lakes Blue Heron Days festival. BACKGROUND Mr. Wagner has submitted an application for a special event permit, noting that his event will include a tent in his parking lot with live music, food and alcoholic beverages. Staff has been working with him to ensure that the event plans meet appropriate state and local regulations. In past years, the placement of the tent has been an issue as far as setback. Mr. Wagner has addressed the setback issue by acquiring a lease of adjacent land. A list of conditions has been developed relating to the application and event. All conditions are set forth as Attachment A to Resolution No. 16-71 and it is recommended that they be attached if the Council elects to approve this permit. Mr. Wagner has reviewed and accepted the conditions. The applications, site plan and all background information are available for review in the City Clerk's Office. RECOMMENDATION Approve Resolution No. 16-71, Authorizing a Special Event Permit for The Tavern on Main Tent Event on August 19 and 20, 2016 with the conditions as set forth