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HomeMy WebLinkAbout07-11-2016 Council Meeting MinutesCOUNCIL MINUTES July 11, 2016 '►'A /_al 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE July 11, 2016 5 TIME STARTED 6*30 p.m. 6 TIME ENDED 7*35 p.m. 7 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher, 8 Manthey, and Mayor Reinert 9 MEMBERS ABSENT none 10 1 i Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Planner Katie Larsen; Director of Public Services Rick DeGardner; Director of Public 13 Safety John Swenson; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 Dale Stoesz, 309 Linda Court, asked that Consent Item I regarding the North Metro 18 Telecommunications Commission budget be moved to discussion (Item 3E). 19 20 SETTING THE AGENDA 21 22 The agenda was amended to move Item I to Item 3E. 23 24 SPECIAL PRESENTATION 25 26 CenterPoint Energy presented a grant in the amount of $2,500 to the Public Safety Department, 27 28 CONSENT AGENDA 29 30 Council Member Rafferty moved to approve the Consent Agenda, as amended. Council Member 31 Kusterman seconded the motion. Motion carried on a voice vote; Council Member Maher abstained 32 from voting on Items 1 B, 1 C and 1 G. 33 34 ITEM ACTION 35 36 Consideration of Expenditures: 37 38 July 11, 2016 (Check No. 103990 — 39 104096, $404,332.04) Approved 40 41 June 27, 2016 Council Work Session 42 Minutes Approved 43 44 June 27, 2016 City Council Meeting 45 Minutes Approved 1 COUNCIL MINUTES July Il, 2016 46 47 Resolution No. 16-71, Approving a Special Event 48 Permit for the Tavern on Main Tent Event on 49 August 19 & 20, 2016 Approved 50 51 Resolution No. 16-68, Comprehensive Sign Plan 52 Amendment for Apollo Center (550 Lilac Street) Approved 53 54 Resolution No. 14-69, Appointing Election Judges 55 for the 2016 Primary and/or General Election Approved 56 57 June 27, 2016 Closed Council Session Minutes Approved 58 59 FINANCE DEPARTMENT REPORT 60 61 There was no report from the Finance Department. 62 63 ADMINISTRATION DEPARTMENT REPORT 64 65 3A) Consider Hiring Nan Jia for the Recycling Intern Position - Administrator Karlson 66 reported that interviews were conducted to fill the vacant position of Recycling Intern. The candidate 67 coming forward from that process is Nan Jia and staff is recommending that she be hired as a 68 temporary intern for a period of six months. He noted that the position is funded through the Anoka 69 County SCORE Program. 70 71 Council Member Rafferty moved to approve the hiring as recommended. Council Member Maher 72 seconded the motion. Motion carried on a voice vote. 73 3B) Consider Labor Agreement with Local No. 49 -Administrator Karlson explained that staff 74 has reached a tentative agreement with this or group representing certain city employees. He 75 briefly reviewed the terms of the proposed agreement. This would be the last contract to be settled 76 for the current period and it will be for a two-year period. 77 Mayor Reinert remarked that it is notable to have all the labor union agreements in place this soon 78 and for a two year period. A certain approach was used and he believes that is the result. 79 Council Member Kusterman moved to approve the contract as presented. Council Member Manthey 80 seconded the motion. Motion carried on a voice vote. 81 3C) Consider Financial Support for Yellow Ribbon Network -Administrator Karlson noted 82 that the council discussed a $500 contribution to this group at their last work session. The group is 83 working to create a Yellow Ribbon Network within this city. 84 Mayor Reinert explained that this effort has been underway for some time and with the efforts of the 85 group that's come together to make this a reality, he's hopeful a proclamation will occur in October. 86 Council Member Maher moved to approve the financial support for the Yellow Ribbon Network 87 group as presented. Council Member Manthey seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES July 11, 2016 APPROVED 88 3D) Consider Approval of Full -Time Hours for Office Specialist — Administrator Karlson 89 explained that he is recommending this change to cover for the absence of a support staff person that 90 will be on parental leave. The absense will leave support staff short and he is recommending this 91 change for a period of twelve weeks. The mayor noted that there will be a budget discussion about a 92 long term change to continue the full time status of the position. 93 Council Member Rafferty moved to approve the full time hours for the City Office Specialist Position 94 for twelve weeks as recommended. Council Member Maher seconded the motion. Motion carried on 95 voice vote. 96 Item 3E) Consider Approval of the North Metro Telecommunication Commission's 97 (NMTN) 2017 Budget - Administrator Karlson remarked that the item could be tabled if the council 98 wishes, to allow NMTN director to be present to answer questions. 99 Dale Stoesz, 306 Linda Lane, addressed the council. He recommends that the council approve the 100 Commission's budget tonight. But he wanted the council to be educated on the funding structure for 101 that organization. He pays a PEG and franchise fee on his monthly bill. He recommends that the 102 council review those figures in order to fully understand how the funds come from subscribers. Long 103 term he is concerned whether or not the model can sustain itself; perhaps the city should discuss more 104 independence. Mayor Reinert asked what the city gets from the organization? Mr. Stoesz explained 105 that they provide support to the city's video systems, they help the police in creation of productions, 106 they broadcast city events such as parades, etc. He is aware that the Centennial School District did 107 chose to discontinue their contract and rely fully on the internet, probably because cable only reaches 108 about half of the city's residents. 109 The council discussed the history of how fees are charged and impacted by other levels of 110 government. 111 Mayor Reinert suggested that it's a conversation that is important to have occasionally. He 112 recommends that the subject matter of the structure of NMTN be discussed at a future work session. 113 114 Council Member Kusterman moved to approve the 2017 NMTN Budget as presented. Council 115 Member Maher seconded the motion. Motion carried on a voice vote. The council will receive an 116 update on the Commission services and funding at the August work session. 117 118 PUBLIC SAFETY DEPARTMENT REPORT 119 120 There was no report from the Public Safety Department. 121 122 PUBLIC SERVICES DEPARTMENT REPORT 123 5A) Consider Resolution No. 1642, Authorizing the Replacement of Two Air Conditioning 124 Systems at the Civic Complex — Public Services Director DeGardner reviewed his written staff 125 report recommending replacement of two air conditioning systems at the civil complex He explained 126 the process proposed for the purchase and how it would be funded. COUNCIL MINUTES July 1192016 127 The mayor asked if new equipment would provide an upgrade to the service to the building and Mr. 128 DeGardner suggested that it will be a more efficient and modern system. The mayor noted that the 129 council received a presentation and had a full discussion of the matter at a recent work session. 130 Council Member Kusterman moved to approve Resolution No. 16-72 as presented. Council Member 131 Manthey seconded the motion. Motion carried on a voice vote. 132 133 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 134 135 6A) Woods Edge. i) Consider First Reading of Ordinance No. 0646, Amending Ordinance No. 136 04-04, Section 2.A., Lino Lakes Town Center Design & Development Guide 137 ii) Consider Resolution No. 16-67 Approving PUD Development Stage Plan and 138 Preliminary Plat, Woods Edge 139 140 Kendra Lindahl, Landform, explained that she is presenting a development stage plan and preliminary 141 plat as well as design and development amendment for the council's consideration. She noted that the 142 council reviewed the subject matter at their work session. She used a PowerPoint presentation to review 143 the background of the area, the existing conditions, the site plan (including street plans, stormwater), and 144 landscaping. She showed renderings indicating preliminary plans for the view of the buildings, how the 145 buildings will be mixed, conditions inclued and the elevation view. She highlighted the ordinance 146 contents and what amendments are being approved. Staff recommends that the changes still generally 147 comply with the standards originally set for the area while recognizing that the market is calling for some 148 changes. 149 150 Mayor Reinert remarked that the development was reviewed thoroughly at the last work session. He 151 noted that this will be a first reading of the ordinance tonight and he recommends that the council spend 152 some time reviewing the development proposal before second reading on July 25. He noted that the 153 question of vinyl siding in particular was reviewed by the council; it seems that over the last dozen years, 154 since this area's standards came to be, vinyl siding has very much improved in quality and desirability. 155 He added that over the period of years since the standards were approved, staff is suggested that this 156 proposal includes the best standards for today. 157 158 Council Member Maher asked about porch size. She received confirmation that all porches will be at 159 least 6 feet by 8 feet. 160 161 Council Member Rafferty moved to approve the First Reading of Ordinance No. 06-16 as presented. 162 Council Member Maher seconded the motion. Motion carired on a voice vote. 163 164 Council member Rafferty moved to approve Resolution No. 16-67 as presented. Council Member 165 Manthey seconded the motion. Motion carried on a voice vote. 166 167 B) NorthPointe 4" Addition. 168 169 i) PUBLIC HEARING: Consider I` Reading of Ordinance No. 0546, Vacating Drainage & Utility 170 Easements, Outlot B, NorthPointe 3rd Addition; !1 COUNCIL MINUTES July 11, 2016 APPROVED 171 ii) Consider Resolution No. 16-64 Approving PUD Final Plan/Final Plate, 172 iii) Consider Resolution No. 16-65 Approving Development Agreement; 173 iv) Consider Resolution No. 16-70 Approving Public Improvement Surety Agreement 174 175 City Planner Larsen reviewed a PowerPoint presentation, including: 176 - The size of the 0 Addition of the NorthPointe Development; 177 - A map of the proposed development, including the park that will be developed hopefully next year; 178 - The project's consistency with city plans; 179 - The phasing plan of the whole development and how this phase fits in; 180 - Streets being dedicated on the plat (32 feet width); 181 - Vacation of a draining and utility easement to be clear in title activities; 182 - Public Land Dedication and Fees; 183 - The Planning and Zoning Board review and recommendation for approval with conditions. 184 185 A public hearing is recommended this evening along with several approvals as noted on the agenda. 186 187 Mayor Reinert noted the location of the development. Originally it was zoned to be medium density and 188 considering that people in Lino Lakes like low density, sometimes the city has to be creative as we did with 189 this one. The corner of the development will include a senior housing development that brings the required 190 density and allows lower density single family homes on the rest of the site. 191 192 Mayor Reinert opened the public hearing. There was no one present wishing to speak. The public hearing 193 was closed. 194 195 Council Member Rafferty asked for clarification on the location of the park and Ms. Larsen pointed it out 196 on the east side of the development. 197 198 Council Member Maher moved to approve the First Reading of Ordinance No. 05-16 as presented. 199 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 200 201 Council Member Maher moved to approve Resolution No. 16-64 as presented. Council Member 202 Manthey seconded the motion. Motion carried on a voice vote. 203 204 Council Member Maher moved to approve Resolution No. 16-64 as presented. Council Member 205 Manthey seconded the motion. Motion carried on a voice vote. 206 207 UNFINISHED BUSINESS 208 209 There was no Unfinished Business. 210 211 NEW BUSINESS 212 213 There was no New Business. 214 COUNCIL MINUTES July 11, 2016 215 COMMUNITY EVENTS 216 217 FREE MOVIE IN THE PARK "Minions" will be playing at Lino Park (7850 Lake Drive) at dusk on 218 Thursday, July 14 219 220 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, July 16 from 221 10:00 a.m. to 2:00 p.m. On site document and disk destruction will be available. 222 223 PUPPET SHOW IN THE PARK. Puppet performance, crafts for the kids and free popcorn and 224 refreshments on Wednesday, July 20, 7:00 p.m., Clearwater Creek Park, 2270 Tart Lake Rd 225 226 FAMILY CORN ROAST & COMMUNITY NIGHT will be held Thursday, July 28th, from 5:30 — 227 8:00 p.m. at Sunrise Park. Entertainment, food and family fun, including a bounce house, 228 facepainting, a whiffle ball contest and other games. Free music by Handsome Midnight. 229 230 COMMUNITY CALENDAR 231 232 233 234 235 236 237 Community Calendar - A Look Ahead July 11, 2016 through July 25, 2016 4. Wednesday, July 13 6:30 pm, Council Chambers Planning & Zoning 4. Monday, July 25 5:30 pm, Community Room Council Work Session Monday, July 25 6:30 pm, Council Chambers City Council Meeting 4 Monday, July 25 following City Council mtg. EDA Meeting 238 239 ADJOURN 240 241 There being no further business, Council Member Rafferty moved to adjourn at 7:35 p.m. Council 242 Member Maher seconded the motion. Motion carried unanimously. 243 244 These minutes were considered and approved at the regular Council Meeting, July 25, 2016. 245 246 247 249 250 Bartell, City Jeff 0