Loading...
HomeMy WebLinkAbout07-25-2016 Council Meeting MinutesCOUNCIL MINUTES July 25, 2016 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE July 25, 2016 5 TIME STARTED 6:35 p.m. 6 TIME ENDED 8:30 p.m. 7 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher, 8 Manthey, and Mayor Reinert 9 MEMBERS ABSENT none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; Public Safety Deputy Director — Police Kelly McCarthy; Human Resources Manager 13 Karissa Henning; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SPECIAL PRESENTATION 20 21 The current Lino Lakes Ambassadors reviewed their work through the past year. The candidates for 22 2016-2017 Lino Lakes ambassadors introduced themselves and their sponsors. 23 24 The mayor recognized the confidence and maturity of the ambassadors after serving for a year and 25 thanked them for their service. Parade recognition awards were presented to the Mayor. 26 27 SETTING THE AGENDA 28 29 The agenda was approved as presented. 30 31 CONSENT AGENDA 32 33 Council Member Maher moved to approve the Consent Agenda, as amended to remove approval of 34 the funeral leave change from Item 1D, to be considered at a later time. Council Member Rafferty 35 seconded the motion. Motion carried on a voice vote. 36 37 ITEM ACTION 38 39 Consideration of Expenditures. 40 41 July 25, 2016 (Check No. 104097 — 104213, $669,040.53) Approved 42 43 July 5, 2016 Council Work Session Minutes Approved 44 45 July 11, 2016 Council Meeting Minutes Approved 1 COUNCIL MINUTES July 25, 2016 APPROVED 46 47 Revisions to Section 6.7 & 6.13 of Personnel Policy Approved, as amended 48 49 Resolution 16-73, Approving a Premise Permit for 50 American Legion Post 566 Approved 51 52 July 11, 2016 Special Work Session Minutes Approved 53 54 July 11, 2016 Closed Council Session Minutes Approved 55 56 FINANCE DEPARTMENT REPORT 57 58 There was no report from the Finance Department. 59 60 ADMINISTRATION DEPARTMENT REPORT 61 62 3A) Consider Approval of Resolution No. 16-78, Amending the City Compensation Plan for 63 Paid On -Call Fire Personnel — Human Resources Manager Henning read the written report 64 requesting a change in the compensation plan to reflect compliance with the state minimum wage. 65 66 Council Member Rafferty moved to approve Resolution No. 16-78 as presented. Council Member 67 Maher seconded the motion. Motion carried on a voice vote. 68 69 PUBLIC SAFETY DEPARTMENT REPORT 70 71 There was no report from the Public Safety Department. 72 73 PUBLIC SERVICES DEPARTMENT REPORT 74 75 There was no report from the Public Services Department, 76 77 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 78 79 6A) Clearwater Creek Business Park: 80 i. Public Hearing, Consider Resolution No. 1645, Approving Modified Development District 81 Plan and Approving Tax Increment Financing Plan 82 83 Community Development Director Grochala explained the recommendation to approve a modified 84 Development District Plan and Tax Increment Finance (TIF) Plan for the Clearwater Creek Business 85 Park project. He noted that staff will review tax increment financing in general, financing options for 86 the project, the "but-for"/need analysis and the United Properties Project and TIF request. He introduced 87 Mikaela Huot, Springsted, Inc. and Julie Eddington, Kennedy & Graven. 88 89 Using a Power Point presentation, Ms. Huot reported on the following: 90 - What is tax increment financing (overview of purpose and method); 2 COUNCIL MINUTES July 25, 2016 APPROVED 91 - How a TIF district is created (including creation of a development district, a TIF district, 92 requiring a public hearing and certification of the district); 93 - A map was shown indicating the area of the proposed TIF district; 94 - A map was shown indicating the development district proposed (the entire city); 95 - Certain costs are eligible for tax increment, including public improvements, land acquisition, soil 96 work, etc.. 97 - Public improvement costs are allowed and the types were reviewed; 98 - Common methods for financing costs (G.O. bonds, Pay -As -You -Go Notes, or revenue bonds — 99 the city is looking at Pay -As -You -Go); Council Member Kusterman asked if there is any risk 100 related to value not growing as predicted and Ms. Huot explained the risk would fall to the 101 developer; 102 - Types of TIF districts (the type determines the time frame and the City is looking at economic 103 development that allows a 9 year term); 104 - Statutory findings to approve a TIF District; 105 - City use of TIF — the City should look at feasibility, decide on a term and amount of assistance 106 and have a but -for needs analysis. Ms. Huot responded to a question about risk and the result of a 107 lack of reimbursable funds to the developer. Mayor Reinert asked for further explanation on the 108 cost to taxpayers of tax increment financing. Ms. Huot explained that when tax increment is 109 utilized, the value of a property is frozen and the taxes attributable to the new development are 110 reserved for the tax increment process — therefore, there wouldn't be a loss to taxpayers since the 111 project wouldn't have occurred "but -for" the availability of tax increment. The council heard the 112 level of taxation currently on the subject property (that would divided among all taxing districts — 113 city, county, schools, special). Ms. Huot explained the impact of tax increment on fiscal 114 disparities. Council Member Manthey noted that the area being discussed in this case is without 115 infrastructure, the development adds that to the area and that is an important consideration. 116 Council Member Kusterman outlined this case where there wouldn't be a business but for the 117 increment plan. 118 - The approval process, the City's authority, and the lack of an obligation to issue bonds by -just 119 establishing a district; 120 - A review of the United Properties TIF proposal/request (size, jobs, use of green acres property, 121 total estimated private investment, tax increment financing costs, total projected market value of 122 about $18.2 million in land and building value amount and total proposed increment revenue, 123 amount to be provided to the developer); 124 - The actions items requested of the council (public hearing, plan consideration). 125 126 Council Member Maher received an explanation of how the property is considered once the increment of 127 $1.2 million is fully paid. It will be a normally taxed property of all taxing districts. Ms. Huot 128 explained the terms and schedule. 129 130 The mayor asked about the possibility of modification in the future. Ms. Huot reviewed the TIF district 131 map, noting that there is additional area already included within the boundaries. 132 133 Regarding the twenty percent pool of funds allowed to the city, Ms. Huot explained that the law 134 specifically requires eighty percent to be spent within the district. That leaves the twenty percent for 135 other expenditures (by the City). COUNCIL MINUTES July 25, 2016 APPROVED 136 137 Julie Eddington added, regarding tax increment legislation, that there is a recommendation that the 138 pooling limit be considered on an annual basis only but that was not approved by the legislature; it may 139 be coming up soon at a special session however. The mayor asked if one hundred percent of the 140 increment could be granted to the project if that was desired by the city and Ms. Eddington concurred 141 that the twenty percent for pooling is flexible for either projector city (project related). Pooled funds 142 that aren't used go into redistribution to all the impacted taxing districts. 143 144 The mayor noted that the council discussed postponing some actions at the work session; the public 145 hearing has been advertised however and will be opened. 146 147 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 148 hearing was closed. 149 150 Regarding Resolution 16-75, Council Member Kusterman moved to approve the resolution as presented. 151 Council Member Manthey seconded the motion. It was clarified that the council maintains the right to 152 decertify the district prior to fully authorized period. Council Member Kusterman commended staff on a 153 good presentation/explanation and he clearly sees that "but -for" this tax increment plan, the proposed 154 development wouldn't occur here in the City so it makes sense to bring this business into Lino Lakes. 155 Mayor Reinert concurred that "but -for" the development occuring, the additional tax base wouldn't be 156 created. The mayor noted the presence of the Target/Kohl's development in the city that utilized a 157 similar financing plan. Council Member Kusterman noted that there are no negative comments being 158 received through the public hearing process. Council Member Rafferty also commended staff on the 159 presentation clarifying the finer points of the request. 160 161 Motion carried on a voice vote. 162 163 ii. Consider First Reading of Ordinance No. 0746, Rezoning Certain Real Property from LI, 164 Light Industrial to PUD, Planned Unit Development 165 ill. Consider Resolution No. 1646, Approving Development Stage Plan and Preliminary Plat, 166 Clearwater Creek Business Park 167 168 Community Development Director Grochala introduced Kendra Lindahl, Landform, who has been 169 assisting the city on this project. Ms. Lindahl reviewed a PowerPoint presentation providing information 170 on the proposed project: 171 - Rezoning of property; 172 - What currently exists on the property; 173 - The existing AUAR (the proposal is consistent); 174 - A review of the preliminary plat; 175 - Transportation plans included in the project, including developer responsibilities; 176 - The site plan including access points, floodplain and wetland impacts and mitigation plans 177 (currently under review by the Rice Creek Watershed District); 178 - The request to consider outside storage is not allowed; 179 - A view of proposed screening and landscaping for the project; 180 - A view of elevations and location of mechanicals; 0 COUNCIL MINUTES July 25, 2016 APPROVED 181 - A proposal for a guard shack and the city's requirements for such a structure; (Council Member 182 Manthey asked if that means there will be fencing and the developer representatives indicated 183 that fencing is planned on the south side; compliance with city ordinance would be required); 184 - Parking plans (that will exceed city minimums); 185 - Preliminary plat compliance with standards, right/of/way dedication plans are included, and 186 easements that will be required; 187 - A tree preservation plan will be required; 188 189 Staff is recommending approval of the requests with the conditions outlined in the report. 190 191 Mayor Reinert recalled comments he's heard from the council as they've considered this development 192 specifically related to the type of trucks involved, noise and screening. Ms. Lindahl recalled discussion 193 at the staff level about screening; it was well reviewed before being brought forward for official review. 194 She indicated on a site view how a berm and staggered evergreens will be utilized to screen areas around 195 the building and block noise. The Planning and Zoning Board did not have particular concerns and 196 indicated that the matter was well considered in the plans. Noise mitigation was a big consideration as 197 staff worked with the developers on their plans. Council Member Maher suggested that lighting can be 198 a concern and Ms. Lindahl explained that there is a lighting plan and there is language in the city code 199 that provides protection; there will be a relative condition coming back with the final PUD plans. 200 201 Regarding Ordinance No. 07-16, Council Member Rafferty moved to approve the 1st Reading of the 202 ordinance as presented. Council Member Manthey seconded the motion. Motion carried on a voice 203 vote. 204 205 Regarding Resolution No. 16-76, Council Member Maher noted a portion of the staff report that requires 206 compliance to certain items and she wonders when those are due. Community Development Director 207 Grochala explained that the council will be seeing a final review/action consideration that will include 208 that information. Council Member Rafferty moved to approve Resolution No. 16-76 as presented. 209 Council Member Maher seconded the motion. Motion carried on a voice vote. 210 211 6B) Woods Edge: 212 i. Consider Second Reading of Ordinance No. 06-16, Amending Ordinance No. 04-04, 213 Section 2.A., Lino Lakes Town Center Design &Development Guide 214 215 ii. Consider Resolution No. 16-74 Approving Summary Publication 216 of Ordinance No. 0646 217 218 Kendra Lindahl, Landform, reported on the item. The council is considering 2nd Reading of this 219 ordinance; a full presentation was done at the last council meeting. 220 221 Mayor Reinert recalled discussion about building materials; he recognizes the quality of the materials 222 that staff is recommending but he's having difficulty understanding that the vinyl siding now being 223 recommended is better than the Hardie board -type siding that the council originally felt was the best 224 quality option. Council Member Rafferty concurred that there remains a question that the vinyl siding 225 being suggested is the top of the line in the industry right now; however, he noted that all the 5 COUNCIL MINUTES July 25, 2016 APPROVED 226 developments being proposed in the city now are utilizing the vinyl siding (LP Smart Side) in some 227 way; he isn't sure that the vinyl really looks as classy as the board. Ms. Lindahl clarified that the 228 city's guidelines don't actually designate "Hardie board". Community Development Director 229 Grochala indicated that in order to require Hardie Board -type siding, the council would still have to 230 amend the guidelines. Council Member Kusterman suggested that the council has heard that there is 231 a technology element so that the vinyl is better and additionally it doesn't require painting. 232 Council Member Manthey remarked that he's new to the council (wasn't a member when the 233 guidelines were established) but he sees the vinyl adding more features and variety and as well saving 234 future maintenance costs for the homeowners. Mayor Reinert suggested materials other than vinyl 235 have a better feel in his opinion and he would like to go with the better materials in the original 236 standards for the front of the structures. Council Member Rafferty concurred. 237 238 The developer representative (from D.R. Horton Homes) asked the council to not lock into the Hardie 239 board option. Mayor Reinert explained that the current language gives flexibility and isn't that 240 specific. The representative explained that it's really a bottom line questions for buyers (cost of 241 home/cost of future maintenance); that's what they see as they bring in buyers. He doesn't think the 242 buyers will see the value in changing that front view exterior in a townhome property. Council 243 Member Kusterman suggested his confidence that this popular developer would be looking for the 244 best option for the development. Council Member Maher suggested that she doesn't believe people 245 will have a high level of concern as long as the appearance is good and the maintenance is clear. 246 247 Council Member Kusterman moved to waive the full reading of the ordinance. Council Member 248 Manthey seconded the motion. Motion carried on a voice vote. 249 250 Council Member Kusterman moved to approve the 2nd Reading and adoption of Ordinance No. 06-16 251 as presented. Council Member Manthey seconded the motion. Motion carried; Yeas; 3; Nays 2 252 (Rafferty, Reinert) 253 254 Council Member Kusterman moved to approve Resolution No. 16-74 as presented. Council Member 255 Manthey seconded the motion. Motion carried on a voice vote. 256 257 C) NorthPointe 41'' Addition: i. Consider Second Reading of Ordinance No. 0546, 258 Vacating Drainage and Utility Easements, Outlot B, NorthPointe 3rd Addition - Community 259 Development Director Grochala reviewed the written staff report. He noted that the council received 260 a full report on this action when the 1st Reading of the ordinance was previously approved. 261 262 Council Member Rafferty moved to waive the full reading of the ordinance. Council Member Maher 263 seconded the motion. Motion carried on a voice vote. 264 265 Council Member Kusterman moved to approve the 2nd Reading and adoption of Ordinance No. 05-16 266 as presented. Council Member Manthey seconded the motion. Motion carried: Yeas, 5; Nays none. 267 268 UNFINISHED BUSINESS 269 270 There was no Unfinished Business. 0 COUNCIL MINUTES July 25, 2016 APPROVED 271 272 NEW BUSINESS 273 274 There was no New Business. 275 276 COMMUNITY EVENTS 277 278 FAMILY CORN ROAST & COMMUNITY NIGHT will be held Thursday, July 281h, from 5:30 — 279 8:00 p.m. at Sunrise Park. For more information call 651-982-2440. 280 281 NIGHT TO UNITE Will be held in neighborhoods across Lino Lakes on Tuesday, August 2nd from 282 5:00 - 9*00 p.m. 283 293 294 295 296 297 298 299 300 301 302 304 305 COMMUNITY CALENDAR i�► Wednesday, July 27 Monday, Aug. 1 Monday, Aug. 1 Monday, Aug. 8 .6w Monday, Aug. 8 ADJOURN Community Calendar — A Look Ahead July 26, 2016 through August 8, 2016 6:30 pm, Council Chambers Environmental Board 6:00 pm, Community Room Council Work Session 6:30 pm, Council Chambers Park Board 6:00 pm, Community Room 6:30 pm, Council Chambers Council Work Session City Council Meeting There being no further business, Council Member Rafferty moved to adjourn at 8:30 p.m. Council Member Maher seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the � Bartell, 7