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Home My WebLink About08-08-2016 Council Meeting MinutesAugust 8, 2016 W '' 1AVIATAa 1 i CITY Old LINO LAKES 2 MINUTES 3 4 5 DATE August 8, 2016 6 TIME STARTED 6:30 p.m. 7 TIME ENDED 7:15 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Kusterman, 9 Maher, Manthey, and Mayor Reinert io MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Diane Hankee; Director of Public Safety John Swenson; and City Clerk Julie 14 Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 24 CONSENT AGENDA 25 26 Council Member Rafferty moved to approve the Consent Agenda, as presented. Council Member 27 Manthey seconded the motion. Motion carried; Council Member Kusterman abstained from voting 28 on Item 1 J. 29 30 ITEM ACTION 31 32 Consideration of Expenditures. 33 34 August 8, 2016 (Check No. 104214 — 14242, 35 $163,583.74) Approved 36 37 July 25, 2016 Council Work Session Minutes Approved 38 39 July 25, 2016 City Council Meeting Minutes Approved 40 41 Resolution 16-77, Approving a Special Event and 42 Parade Permit for Ethan's Reason 5K Run and 43 1 Mile Walk Approved 44 45 Approval of July 25, 2016 Closed Session Minutes Approved 1 Neu 47 Resolution 16-62. Approving a 1-4 Day Temporary Approved 48 On -Sale Liquor License for the American Legion's 49 Blue Heron Days Events 50 51 Resolution 16-83, Approving the City's Special Event Approved 52 and Parade/Run Permit for the 2015 Blue Heron Days 53 Festival 54 55 Resolution 16-84, Approving a Special Event Permit for Approved 56 the American Legion's Blue Heron Days Events 57 58 July 25, 2016 Closed Council Session Minutes Approved 59 60 Resolution 16-89, Approving Off -Sale Liquor License Approved 61 for Target Corporation 62 63 FINANCE DEPARTMENT REPORT 64 65 2A) Consider Resolution No. 16-85, Establishing Annual Capital Expenditure Budget for 66 Purpose of Fire Apparatus and Equipment — Administrator Karlson explained that staff reviewed 67 capital expenditure budgets at a recent work session. The Fire apparatus and equipment budget was 68 included. The council had a discussion about capping that budget at $100,000 annually. The 69 resolution would accomplish that if approved by the council. 70 71 Mayor Reinert noted that he requested the resolution. When fire service was taken over by the city, 72 there were recommendations on needed equipment and the council has basically followed those 73 recommendations. Following the initial recommendations, there was additional equipment requested 74 and the council authorized that also. At this time, with a request for more equipment, he believes it 75 is appropriate to cap the budget. He noted that the cap can be revisited in future years at the wish of 76 the council. 77 78 Council Member Maher noted that staff is recommending additional equipment to do their job and 79 she has some concern about not following that recommendation. She feels that the council was 80 aware that the equipment coming from the Centennial Fire District was used and could need 81 replacement. She'd like to go on record as concerned and she's torn because she also understands the 82 need to not break the bank. 83 84 Mayor Reinert noted that the city is moving to less (personnel, stations, service area) by having its 85 own department. He doesn't feel that the equipment is necessary right now. The resolution can be 86 revisited by the council at any time. The department has been well funded and well equipped in his 87 opinion and there is a reserve fund in place for purchases. 88 89 Council Member Kusterman noted that the amount provided by the resolution would essentially 90 follow the practice of what was done prior to starting the city service — this is the number that was 2 COUNCIL MINUTES August s, 2016 91 used for equipment replacement each year. Also this doesn't restrict the purchase of equipment but 92 sets a number in place. The whole idea is to put something aside for a pay-as-you-go system. 93 94 Mayor Reinert noted that the number of calls has gone down with the new service. It has gone from 95 275 calls in a quarter to 29 for the most recent. It's hard to argue with that reduction that more 96 equipment funding is needed. He understands the comment about not leaving the department short 97 but he feels comfortable with the resolution since the council can act at any time to spend additional 98 funds if needed. 99 l0o Council Member Manthey noted the budget presented by the department goes to 2032. Looking at 1 o 1 that budget (without the purchase of a large truck), it does represent about $ 100,000 per year. He 102 hopes that the council will revisit the decision about the quint truck when it needs to happen. 103 104 Council Member Rafferty said he shares some concern about not heeding the staff recommendation. 105 He recalls past discussions about equipment needs and the recommendation to purchase the two 106 vehicles from Woodbury. He recalls staff indicating that the recommendation was appropriate. 107 There was a point when fire pumper trucks were recommended then and that recommendation was 108 followed and staff stated that was appropriate. The additional funding/equipment purchase would 109 represent more spending past of those recommendations. 110 111 Council Member Kusterman moved to approve Resolution No. 16-85, as presented. Council 112 Member Rafferty seconded the motion. Motion carried; Council Member Maher voted nay; Council 113 Member Manthey abstained from voting. 114 115 ADMINISTRATION DEPARTMENT REPORT 116 117 There was no report from the Administration Department. 118 L19 PUBLIC SAFETY DEPARTMENT REPORT 120 121 4A) Consider acceptance of donation of physical fitness equipment from Snap Fitness 122 Franchise — Public Safety Director Swenson reviewed the written report. The donation of this 123 equipment will be used by paid on -call firefighters (and police staff on their break). 124 125 Mayor Reinert asked that the equipment be used either off -duty or on break time only. 126 127 Council Member Manthey moved to accept the equipment as recommended by staff. Council 128 Member Maher seconded the motion. 129 130 Mayor Reinert requested a friendly amendment to add that the equipment will be used only during off 131 duty or break time hours. Council Members Manthey and Maher concurred. 132 133 Public Safety Director Swenson suggested that the amendment would only slightly change the current 134 policy that has worked well. 135 3 136 Mayor Reinert said, based on an explanation of the current policy, he will drop the request for an 13 7 amendment. 138 139 Council Member Manthey dropped the friendly amendment language; Council Member Maher 140 concurred. 141 142 Motion adopted on a voice vote. 143 144 PUBLIC SERVICES DEPARTMENT REPORT 145 146 There was no report from the Public Services Department. 147 148 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 149 150 6A) Clearwater Creek Business Park: 151 i. Consider 211 Reading of Ordinance No. 0746, Approving Rezoning from LI, Light 152 Industrial to PUD, Planned Unit Development - Community Development Director Grochala 153 recalled that the council has reviewed this rezoning at a previous council meeting and first reading of 154 the ordinance was approved along with the preliminary plat and development stage plan for the 155 Clearwater Creek Business Park. At this time staff recommends that the council approve the 2nd 156 reading and adoption of the ordinance. 157 158 Council Member Kusterman moved to waive the full reading of Ordinance No. 07-16, Council 159 Member Maher seconded the motion. Motion carried on a voice vote. 160 161 Council Member Kusterman moved to approve the 2nd Reading and adoption of Ordinance No. 07-16 162 as presented. Council Member Maher seconded the motion: Yeas, 5; Nays none. 163 164 He Consider Resolution No. 16-86, Approving Development Agreement for Grading — 165 Community Development Director Grochala noted that the city regulations allow for commencement 166 of grading activities prior to approval of a final plat. Since the developer is prepared to begin 167 grading, staff recommends approval of an agreement regulating that grading activity. 168 169 Council Member Maher moved to approve Resolution No. 16-86 as presented. Council Member 170 Rafferty seconded the motion. Motion carried on a voice vote. 171 172 Item 6B had been removed from the agenda based on a work session discussion. 173 174 6C) Consider Resolution No. 16-79, Approving the Plans and Specifications and Authorizing 175 the Ad for Bid, 2016 Aqua Lane to Black Duck Drive Trunk Water Main Construction- City 176 Engineer Hankee reviewed the written staff report and recommendation to move forward on addition 177 of a water main. She reviewed the project budget and schedule, including working with the golf 178 course to minimize impact on their schedule. Council Member Manthey asked if this will be drilled 179 and Ms. Hankee said drilling is the operation of choice based on archeological considerations; a bit of 180 sanitary line will also be added as part of the drilling. 0 COUNCIL MINUTES August 8, 2016 181 182 Council Member Manthey moved to approve Resolution No. 16-79 as presented. Council Member 183 Kusterman seconded the motion. Motion carrried on a voice vote. 184 185 6D) Consider Resolution No. 16-87, Authorizing Application for Metropolitan Council 186 Planning Assistance Grant — Community Development Director Grochala explained that staff is 187 requesting authorization to apply for grant funding to support the city's upcoming project to update 188 the comprehensive plan. The city is eligible for a grant of $32,000, a small portion of what the full 189 project will cost. Council Member Kusterman asked if $32,000 is a certain amount; Mr. Grochala 190 said yes, it is an amount predetermined for the city based on when a grant is submitted. Council 191 Member Manthey thanked staff for their work in qualifying the city. 192 193 Council Member Rafferty moved to approve Resolution No. 16-87 as presented. Council Member 194 Maher seconded the motion. Motion carried on a voice vote. 195 196 UNFINISHED BUSINESS 197 198 There was no Unfinished Business. 199 20o NEW BUSINESS 201 202 There was no New Business. 203 204 COMMUNITY EVENTS 205 206 YOUTH SAFETY CAMP will be held at Blue Heron Elementary school on Thursday, August 1 lth 207 from 7:00 a.m. to 5:00 p.m. 208 209 ST. JOESEPH FESTIVAL will be held at St. Joseph's Church (171 Elm Street) on Saturday, August 210 13th and Sunday August 14th 211 212 BLUE HERON DAYS will be held August 19th 20th and 21'. Please view the Blue Heron Days 213 website at blueherondays.org for the schedule of events. 214 215 NFL, PUNT, PASS & KICK Free Competition at Lino Lakes Elementary School Sunday, August 21St 216 at 4:00 p.m. For more information contact the YMCA at 651-259-2116 217 218 COMMUNITY CALENDAR 219 Ahead 220 222 223 224 225 221 226 Community Calendar -A Look August 8, 2016 through August 22, 2016 - Wednesday, August 10 6:30 pm, Council Chambers Planning & Zoning August 19-21 Blue Heron Days Monday, August 22 6:00 pm, Community Room Council Work Session Monday, August 22 6:30 pm, Council Chambers City Council Meeting OR l► # ►I i►�I1111-xy August 8, 2016 V WARkNAL 227 ADJ"UHN 228 229 There being no further business, Council Member Kusterman moved to adjourn at 7:15 p.m. Council 230 Member Manthey seconded the motion. Motion carried on a voice vote. 231 232 These minutes were considered and approved at the regular Council Meeting, August 22, 2016. 233 234 235 236 237 238 Jeff F�eir%�t;�Mayor 0