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HomeMy WebLinkAbout05-23-2016 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Tuesday, May 23, 2016 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson BOARD OF REVIEW, 5:30 P.M. Local Board of Appeal and Equalization (reconvened from 5/9/16) Community Room COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor Reinert were present  Pledge of Allegiance  Open Mike / Public Comment - none  Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented. SPECIAL PRESENTATION Maguire (Mac) Patrick Glennon Certificate of Recognition for Attaining the Rank of Eagle Scout 1. CONSENT AGENDA A) Consideration of Expenditures: i) May 23, 2016 (Check No. 103696 through 103799) in the amount of $533,102.84 B) Consider approval of May 2, 2016 Work Session Minutes C) Consider approval of May 9, 2016 Council Meeting Minutes D) Consider Resolution No. 16-37, Authorizing issuance of a Special Event Permit for Hammerheart Brewing Co. E) Consider approval of May 9, 2016 Board of Appeal Minutes F) Consider Resolution 16-42 Approving a Permit for Consumer Fireworks Sales for Super Target G) Consider Approving Exempt Gambling Permit for the Lino Lakes Lions Club Council Agenda -2- May 23, 2016 Action Taken: Motion by Maher, seconded by Rafferty, to approve the Consent Agenda, Items 1A through 1G, as presented, was adopted 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approval of 2016-2017 Labor Agreement with AFSCME, Local No. 2454, Jeff Karlson Action Taken: Motion by Maher, seconded by Rafferty, to approve the agreement as recommended, was adopted B) Consider First Reading of Ordinance No. 01-16, Amending Chapter 505 of the Lino Lakes Code of Ordinances, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Maher, to approve the first reading of Ordinance No. 01-16 as presented, was adopted C) Consider First Reading of Ordinance No. 02-16, Amending Chapter 1002 of the Lino Lakes Code of Ordinances, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Maher, to approve the first reading of Ordinance No. 02-16 as presented, was adopted D) Consider First Reading of Ordinance No. 03-16, Amending Title 600, Chapters 601, 611, 612 and 615 of the Lino Lakes Code of Ordinances Relating to Business and Activity Licenses, Julie Bartell Action Taken: Motion by Manthey, seconded by Kusterman, to approve the first reading of Ordinance No. 03-16 as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 16-38, Approving Amendments to the Designated Municipal State Aid Street System, Diane Hankee Action Taken: Motion by Kusterman, seconded by Manthey, to approve the first reading of Resolution No. 16-38 as presented, was adopted B) 2016 Mill and Overlay Project, Diane Hankee i. Consider Resolution No. 16-39, Accepting Bids and Awarding Contract Action Taken: Motion by Kusterman, seconded by Manthey, to approve the first reading of Resolution No. 16-39 as presented, was adopted ii. Consider Resolution No. 16-40, Approving Construction Services Agreement with WSB & Associates, Inc. Council Agenda -3- May 23, 2016 Action Taken: Motion by Kusterman, seconded by Manthey, to approve the first reading of Resolution No. 16-40 as amended to decrease contract amount, was adopted; Council Member Rafferty abstained from voting C) Saddle Club Consider Resolution No. 16-41, Approve Conveyance of Conservation Easement to Dupont Holdings, LLP., Michael Grochala Action Taken: Motion by Maher, seconded by Rafferty, to approve the first reading of Resolution No. 16-41 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Kusterman to adjourn the meeting at 6:55 p.m., seconded by Council Member Manthey, was adopted upon a voice vote. Following adjournment of the regular meeting, the Council will reconvene for a closed meeting to discuss labor negotiations. Community Calendar – A Look Ahead May 23, 2016 through June 6, 20165 Wednesday, May 25 6:30 pm, Council Chambers Environmental Board Thursday, May 26 7:00 pm, Community Room Jt. Water Utility Wkshop Monday, May 30 CLOSED MEMORIAL DAY Thursday, June 2 8:00 am, Community Room EDAC Monday, June 6 6:30 pm, Council Chambers Park Board Monday, June 6 6:00 pm, Community Room Council Work Session Updated 5/20/2016 CITY COUNCIL AGENDA Tuesday, May 23, 2016 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson BOARD OF REVIEW, 5:30 P.M. Local Board of Appeal and Equalization (reconvened from 5/9/16) Community Room COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Maguire (Mac) Patrick Glennon Certificate of Recognition for Attaining the Rank of Eagle Scout 1. CONSENT AGENDA A) Consideration of Expenditures: i) May 23, 2016 (Check No. 103696 through 103799) in the amount of $533,102.84 B) Consider approval of May 2, 2016 Work Session Minutes C) Consider approval of May 9, 2016 Council Meeting Minutes D) Consider Resolution No. 16-37, Authorizing issuance of a Special Event Permit for Hammerheart Brewing Co. E) Consider approval of May 9, 2016 Board of Appeal Minutes F) Consider Resolution 16-42 Approving a Permit for Consumer Fireworks Sales for Super Target G) Consider Approving Exempt Gambling Permit for the Lino Lakes Lions Club 2. FINANCE DEPARTMENT REPORT No report Council Agenda -2- May 23, 2016 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approval of 2016-2017 Labor Agreement with AFSCME, Local No. 2454, Jeff Karlson B) Consider First Reading of Ordinance No. 01-16, Amending Chapter 505 of the Lino Lakes Code of Ordinances, Jeff Karlson C) Consider First Reading of Ordinance No. 02-16, Amending Chapter 1002 of the Lino Lakes Code of Ordinances, Jeff Karlson D) Consider First Reading of Ordinance No. 03-16, Amending Title 600, Chapters 601, 611, 612 and 615 of the Lino Lakes Code of Ordinances Relating to Business and Activity Licenses, Julie Bartell 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 16-38, Approving Amendments to the Designated Municipal State Aid Street System, Diane Hankee B) 2016 Mill and Overlay Project, Diane Hankee i. Consider Resolution No. 16-39, Accepting Bids and Awarding Contract. ii. Consider Resolution No. 16-40, Approving Construction Services Agreement with WSB & Associates, Inc. C) Saddle Club Consider Resolution No. 16-41, Approve Conveyance of Conservation Easement to Dupont Holdings, LLP., Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Following adjournment of the regular meeting, the Council will reconvene for a closed meeting to discuss labor negotiations. Community Calendar – A Look Ahead May 23, 2016 through June 6, 20165 Wednesday, May 25 6:30 pm, Council Chambers Environmental Board Thursday, May 26 7:00 pm, Community Room Jt. Water Utility Wkshop Monday, May 30 CLOSED MEMORIAL DAY Thursday, June 2 8:00 am, Community Room EDAC Monday, June 6 6:30 pm, Council Chambers Park Board Monday, June 6 6:00 pm, Community Room Council Work Session BOARD OF REVIEW MINUTES May 9, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 BOARD OF APPEAL 3 4 DATE : May 9, 2016 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 6:20 p.m. 7 MEMBERS PRESENT : Council Member Maher, Manthey, Rafferty, 8 Kusterman and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: Community Development Director Michael Grochala; Public Safety Director 12 John Swenson; City Clerk Julie Bartell 13 14 Anoka County Assessor Staff present: Molly Johnson, Commercial Appraiser; Scott Schutz, 15 Residential Appraiser. 16 17 Mayor Reinert called the meeting to order. 18 19 The council had reviewed the official board report at a recent work session. 20 21 Anoka County Appraiser Schutz explained that County staff has taken a few phone calls from 22 property owners with questions. He believes they were able to answer all questions satisfactorily. 23 Overall, the residential assessments rose about four percent. He explained the average sales price, up 24 about six percent, and the number of sales on which they were able to base their valuations. Bank 25 owned properties are lower and new construction is rising. 26 27 Molly Johnson, noted that there have been some larger increases on the commercial side. She has 28 received three or four calls. Some commercial property owners were present and she indicated that 29 she had not spoken with them. 30 31 The Mayor noted that, based on the report of the Anoka County Assessor, there are not remaining 32 questions or concerns about residential properties. 33 34 Jackie McNamara and Richard McNamara, stated that they are business partners with the Fogerty 35 family in ownership of Lino Lakes Business Center at 524 Apollo Drive. When they received their 36 valuation for 2017 and compared it with the previous two years, the increase was drastic. They 37 haven’t been able to receive comparables to justify the increase but she did put together some 38 information on her own (which was distributed to council and staff). They are asking for 39 consideration of that data. They fear that the tax increase resulting from a drastic increase in valuation 40 would have to be passed on to the tenants and ultimately may cause vacancies. The facilities are at 41 the low end of the leasing scale and that keeps them rented. She added that they attempted to sell 42 the buildings last year and received very low offers. They are prepared to speak with County staff 43 about the situation. 44 45 BOARD OF REVIEW MINUTES May 9, 2016 DRAFT 2 Mayor Reinert concurred. This is the first time the council and staff have heard the McNamara’s 46 concern and so he would like to allow time for county staff to look at the numbers. The meeting will 47 be continued to May 23, 5:30 p.m. to allow for further review by the board. He recognized that they 48 are speaking about four buildings owned by Lino Lakes Business Center LLC but the McNamaras do 49 actually own one other property as M&M Financial Company. 50 51 Mr. McNamara added that these buildings are block construction and that is less valuable than 52 concrete. 53 54 The Board was informed of another appellant present. Patrick Fogerty, an officer for F&G Inc. as 55 well as Lino Lakes Business Center Phase 1 LTG, owners of three buildings at question. They are 56 also part owner of the four buildings addressed by the McNamaras. He provided some information 57 on the increase he is facing. He did his math per square foot, showing an increase from 2016 to 2017 58 from $1.77 to $2.16 per square foot with no improvements or changes in occupancy or rent. On the 59 property at 479 there is an increase of $190,000. He noted that he already took a big hit on that 60 building this year with a bad tenant who cost them $35,000 and caused a vacancy. Other units he 61 noted aren’t premium units but are being charged premium rates. 62 63 Mayor Reinert noted that the purpose of these meetings is to discuss such concerns. He asked that 64 the assessor report on Mr. Fogerty’s situation as well. 65 66 Motion by Maher to continue the meeting to a time prior to the deadline for city consideration and 67 when Anoka County has been able to gather more information (determined to be May 23). Council 68 Member Kusterman seconded the motion. Motion adopted on a voice vote. 69 70 A map of the properties was requested by the council. 71 72 These minutes were considered and approved at the regular Council Meeting on May 23, 2016. 73 74 75 Julianne Bartell, City Clerk Jeff Reinert, Mayor 76 §¨¦I-35W 576576 518518 550550510510 500500 454454 450450 484484448448 502502 424424 501501 474474 75097509 524524 524524 524524 524524 475475 475475 475475 LILAC STLILAC ST TOWN CENTER PKWY TOWN CENTER PKWY Ü0200400600100Feet 5/11/2016 2016 Board of Appeals Property Locations Unassigned Apollo Drive Good Afternoon, First off, thank you for the opportunity to view your industrial properties last week. I have viewed the properties, analyzed and sent you sales comparables, reviewed your income/expenses statement, researched comparable for lease properties, formulated an income approach using market data, and researched and equalized the industrial land values in your area. Although it was a large increase in values from pay 2016 to pay 2017 on industrial properties our sales indicated that this was warranted and based on all of my analysis our values appear to be in line with the market. I do not have any evidence to support lowering all the values based on the market. I did not receive the appraisal that may or may not have been done for the refinance of the properties in 2013, which could provide me with information to prove otherwise or any comparable sales that you may feel are more comparable to prove what value you feel would be more appropriate. The 4 industrial properties located at 524 Apollo Drive appear to be listed on the market for higher than the values we have on those properties. This would indicate to me that a realtor would agree that those properties could sell for close to that value. Although the market data analysis of comparable properties indicated our values were in line with the market there were 2 parcels that I would like to adjust for taxes payable in 2017 based on the information found on the inspection and land evaluation. They are as follows: 17-31-22-21-0029 p2017 Current p2017 fix 524 APOLLO DR UNIT 102 Land 192,400 128000 Bldg. 802,400 802400 Difference Total 994,800 930400 (64,400) 17-31-22-22-0047 475 APOLLO DR UNIT 479 Land 151,800 151800 Bldg. 1,044,800 901356 Difference Total 1,196,600 1053156 (143,444) For Pin 17-31-22-21-0029 the land value on our records was not equalized appropriately with the rest of the neighborhood, I made that adjustment to equalize it and it resulted in lowering the value $64,400. For Pin 17-31-22-22-0047 after review of the property it came to our attention that there were some repairs needed as well as a high vacancy rate at this time. After taking that information into account I am able to lower the value on that property for pay 2017. We will track that property and check for permits to see if the repairs and vacancy are remedied at which time the value will go back to market value for that assessment year. Pin 17-31-22-21-0017 is a vacant lot, it is 0.82 acres. I have contacted the city regarding whether or not this lot is buildable at which they stated that it is conceivably buildable. It is noted that it would have to be smaller building constructed on this lot due to the size and shape. Having said that, the value we have on that lot for taxes payable in 2017 is only $23,100, it appears this value has not changed for a number of years. I cannot find any listing for sale for this lot and I’m not sure what your asking price is, but I do not believe we are overvalued on this lot. Please contact me if you have any questions about this, I will present this information to the City Council members on Monday May 23rd 5:30PM, this is the reconvene meeting I mentioned to you. If you should have any more evidence supporting a lower value on any of the properties do not hesitate to send that over to me to take a look at prior to this meeting. Thank You. Molly Johnson Senior Appraiser- AMA Anoka County Assessor’s Office 2100 3rd Ave Anoka, MN 55303 763-323-5497 pons Industrial Flex Market Overview The purpose of this market overview is to provide the Board a better understanding of why Industrial Flex values were increased for the 2016 Assessment and to provide additional background information to aid in the decision making process. There were several Industrial Flex sales in the most recent Sales Ratio study period which the Assessor’s Office used to adjust rates on a mass basis. Located below is a detailed breakdown of 6 Industrial Flex Sales that took place from 10/01/2014 – 09/30/2015. PIN Address Type of Bldg. SQFT Sale Price SP/SQFT 18-31-22-41-0006 375 Apollo Drive, Lino Lakes Industrial Flex 19,832 $995,000 $50.17 32-31-23-12-0022 1469 92nd Avenue NE, Blaine Industrial Flex 7,200 $336,000 $46.67 33-31-23-22-0008 9120 Isanti St. NW, Blaine Industrial Flex 10,000 $640,000 $64.00 29-31-23-11-0005 9985 Davenport St. NE, Blaine Industrial Flex 18,900 $925,000 $48.94 01-31-24-11-0062 8301 Sunset Rd. NE, Spring Lake Park Industrial Flex 17,500 $975,000 $55.71 27-32-25-33-0018 7060 143rd Avenue NW, Ramsey Industrial Flex 16,000 $1,270,000 $79.38 27-31-23-21-0024 2951 100th Ct. #140 NE, Blaine Industrial Flex - Condo 5,480 $340,000 $62.04 Average $58.13 As you can see the sale properties varied in size from 5,480 square feet to 19,832 and the sale price per/square foot (SP/SQFT) ranges from $46.67 to $79.38. The table below shows the original sales ratio (without 2016 adjustments) as compared to the new sales ratio including the 2016 market adjustments. PIN SQFT 2015 EMV Sale Price Orig. Sales Ratio 2016 EMV Adj. Sales Ratio 18-31-22-41-0006 19,832 $884,600 $995,000 88.90% $958,700 96.35% 32-31-23-12-0022 7,200 $287,300 $336,000 85.51% $330,500 98.36% 33-31-23-22-0008 10,000 $621,700 $640,000 97.14% $734,200 114.72% 29-31-23-11-0005 18,900 $690,000 $925,000 74.59% $924,100 99.90% 01-31-24-11-0062 17,500 $998,400 $975,000 102.40% $1,018,700 104.48% 27-32-25-33-0018 16,000 $982,100 $1,270,000 77.33% $1,140,600 89.81% 27-31-23-21-0024 5,480 $249,900 $340,000 73.50% $297,500 87.50% Unadjusted Median 85.51% Adjusted Median 98.36% As you can see by the different sales ratios above adjustments were necessary to meet the state requirement of 90%-105%. It is interesting to point out that MN DOR actually lumps all Industrial properties together and as a result the overall Industrial Ratio for Anoka County was 97.61 with a coefficient of dispersion (COD) of 15.24. Typically this office aims at 95% from year to year when making mass adjustments to values however this year was unique in that we saw large market movement in various sections of the Industrial market which needed to be addressed individually. Aiming higher than 95% for this assessment was a decision made in hopes of reducing any future time trend adjustments which could play a large role in the 2017 assessment. It is important to remember the adjustments and data above were used for mass appraisal proposes and provided as additional info for the Board. Individual property appeal data and analysis was completed by Molly Johnson and will detail property specific comparables as well as income analysis to derive Anoka County’s Estimate of market value. CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : May 2, 2016 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 9:35 p.m. 6 MEMBERS PRESENT : Councilmember Rafferty, Kusterman, 7 Maher, Manthey and Mayor Reinert 8 MEMBERS ABSENT : None, 9 10 11 Staff members present: City Administrator Jeff Karlson; Finance Director Sarah Cotton; 12 Community Development Director Michael Grochala; Public Safety Director John 13 Swenson; City Planner Katie Larsen; City Clerk Julie Bartell 14 15 1. Board of Appeal – Alex Guttenberg, Anoka County Assessor’s Office, reviewed 16 the Board of Appeal written report and explained the board meeting process. He pointed 17 out that the role of Anoka County is to assist the city in running the meeting. Based on 18 the number of calls they have received, they are not expecting a large turnout. 19 20 Mayor Reinert reviewed his experience; the process allows the council to consider special 21 situations or issues that may not be clear in the mass assessment process used by the 22 county. 23 24 Mr. Guttenberg explained changes in the timing of the assessment process to provide 25 more accurate valuations. He reviewed parcel count data, how property review is handled 26 and adjustments planned in the industrial/commercial assessment process. He reviewed 27 sales data from the last period and how that is considered in the valuation process. He 28 explained valuation increases by type of property. 29 30 Mayor Reinert explained that the council has authority over valuation of properties in the 31 city and while that authorize is not to be abused, there are some situations when it is 32 appropriate to use that power to make corrections. 33 34 The council requested that they receive the taxable market value report that was created 35 by the County. 36 37 2. Apollo (109th)/Sunset Improvement Update – City Engineer Hankee reviewed 38 the written report outlining plans by Anoka County to improve the intersection of County 39 Highways 12 and 53 (the intersection of 109th Avenue NE/Apollo Drive and Sunset 40 Avenue). Improvements include construction of a roundabout. She explained the three 41 actions that the council will be asked to consider next Monday: prohibit parking on 42 Highway 12 County Road 53, authorize the City Engineer to sign the project construction 43 plans, and convey permanent easement for drainage purposes. She noted that Anoka 44 County staff is in discussion with impacted property owners, some in Lino Lakes and 45 CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 2 some the city of Blaine, and that they were notified that the council would be discussing 46 the matter this evening. She introduced Anoka County Engineer Doug Fisher. 47 48 Mr. Fisher told the council that the intersection has been problematic and the county has 49 been seeking improvements for some time and is committed to moving ahead with a 50 project now. They have looked at different options, sought funding from other levels, and 51 worked out joint powers agreements with the impacted cities. Through engineering 52 analysis they have come forward with the proposed project. Major considerations 53 through the process of planning this project have been to improve safety, improve 54 capacity and present a good design (roundabouts are quite new to the county). Like all 55 projects, they’ve had to balance impact on property and environment as well. He 56 reviewed the location of the project noting movement of the intersection to the south and 57 west. They have heard from people of the need to improve Sunset Road (to North Road) 58 as well and so they’ve added a mill and overlay county funded project to this scope. He 59 explained where turn lanes will be added. When both cities (Lino Lakes and Blaine) 60 approve the joint powers agreement, they will go out for bid. An aggressive schedule is 61 planned because they want no closures during the school year to avoid disruption of 62 school bus routes. 63 64 Mayor Reinert remarked that the intersection obviously needs improvement because of 65 safety concerns. He’s been hearing from neighbors about the size of the roadway and 66 noise concerns. He understands that the design may actually reduce some truck noise 67 since a roundabout will allow trucks to proceed without air braking. 68 69 Council Member Kusterman asked about the status of land acquisition. Mr. Fisher 70 explained that acquisition of easement is required from four properties (maps were 71 shown). The council reviewed the project plan from an overhead view. Ultimately when 72 Sunset is reconstructed, there will be some additional changes. Regarding those 73 properties, a resolution has been reached with one of the four. 74 75 Council Member Rafferty asked about a substantial completion date and the project 76 engineer responded that the date they are using is August 28, based on a May 13 bid 77 opening; it is an aggressive schedule. Mr. Fisher added that the aggressive schedule 78 generally means that there could be a longer closure to allow more work hours. Council 79 Member Rafferty asked about the bid process and how quality will be considered. Mr. 80 Fisher replied that the work will be done under contract and failure to perform as required 81 has consequences; inspections will occur and a high standard is called for. 82 83 Council Member Maher asked if the property where the driveway is relocated will receive 84 that work paid through the project and Mr. Fisher said that is the plan and the county will 85 offer the work done or pay for the property owner’s choice of work. 86 87 Comments were offered by impacted residents and county staff responded: 88 89 CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 3 - Road closures – engineer will make sure there is access to all properties at all 90 times; they will work with special events or special access needs also. 91 - Start date – engineer stated June 6 is the county’s plan, based on the final day of 92 school and the plan to not disrupt school transportation; 93 - Communication to residents – folder of information planned for residents; 94 - After construction issues –county engineer said they hold a retainage from the 95 contractor to deal with issues that arise; 96 - Property owner at 7262 Sunset Av expressed concern about the easement that 97 would cut his property in half and his concern that it isn’t clearly needed; Mr. Fisher said 98 the county is willing to not ask for that easement. 99 100 Mayor Reinert expressed concern about a fair process for property acquisition and Mr. 101 Fisher said they are always committed to negotiating a fair deal and avoiding a long 102 drawn out process; they respect the rights of the property owner but must as well 103 recognize they are using taxpayer funds. Mr. Fisher added that impact on just four 104 properties is low. 105 106 Mr. Fisher and the engineer noted the size of the proposed roundabout – it has been well 107 planned and will be large enough to accommodate needs. 108 109 Mayor Reinert remarked that if people have concerns or questions, the council’s heard 110 that the county is ready and able to communicate. 111 112 3. 550 Lilac Street SAC Assessment – Community Development Director 113 Grochala noted that the owner of this business center property appeared before the 114 council at their last meeting to discuss an assessment against his property. Mr. Grochala 115 reviewed the history of the situation: 116 - The business center was built in 2003 and was charged SAC charges from the Met 117 Council for facilities in place at that time; 118 - In 2010 a building permit was issued for a retrofit to allow for Anytime Fitness. It 119 included the addition of showers and that triggered a SAC addition of three credits; 120 $6,300 came due; 121 - In 2010 the city approached the property owner and a study of SAC charges was 122 requested and prepared by engineering staff; the additional assessment wasn’t picked up 123 (the city charges were there but the SAC wasn’t picked up); 124 - The building was purchased by Mr. Moriteza in 2010; 125 - In 2012 the Met Council did their normal audit process (the city is responsible for 126 collecting their SAC charges) and found that charges were outstanding; 127 - A notice was given to Mr. Moriteza; he did not pay and indicated he felt the previous 128 owner should pay; 129 - Because the assessment wasn’t paid, it was certified against the property, payable 2014; 130 - What was ultimately sent to Anoka County for certification included an incorrect PIN 131 number; when that was determined, the charges were abated and reassessed to Mr. 132 Moriteza’s property; 133 CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 4 - Mr. Moriteza then filed an appeal to the Anoka County district court asking for relief on 134 the matter; 135 - The assessment issue arose again when a restaurant requested a liquor license and back 136 taxes were identified; 137 - A court hearing is now scheduled for next week on the matter. 138 139 Mayor Reinert asked about the court process and heard that the city is likely to be allowed 140 to have the assessment stand; of course both sides would incur court costs. He thinks the 141 path coming here today is ridiculous and, being pragmatic, he’d suggest splitting the 142 difference and avoiding the court costs. 143 144 Council Member Kusterman asked Mr. Moriteza about the status of Anytime Fitness, and 145 heard it is still operating with the showers in question. 146 147 Mr. Moriteza argued that he already paid for the property and doesn’t feel he owes 148 additionally for that purchase. He purchased the building six months after the charges 149 came up so they are owed by the previous owner. He has paid the taxes and due to lack 150 of tenants at one point he almost lost the property. 151 152 Council Member Kusterman argued that the city didn’t benefit from the improvements as 153 far as he can see. 154 155 Council Member Manthey noted that it seems that Mr. Moriteza has done his due 156 diligence with the property and tried to work it out. 157 158 The council asked about the possibility of seeking payment from the previous owner; Mr. 159 Grochala explained that he can’t respond on the legal possibility. What the city could 160 possibly do is look at the SAC amount determination and, since the Met Council’s 161 parameters have changed, there could be a lesser amount of SAC owed to the city in the 162 form of credit and he could check on that possibility by the court hearing next Tuesday. 163 The mayor suggested that the council look at two solutions – one being taking a lesser 164 amount into consideration and one that doesn’t. 165 166 The council discussed the involvement of title insurance and Mr. Moriteza explained that 167 despite the fact that he purchased title insurance, the company providing it will not take 168 responsibility since it involves a government mistake. 169 170 Council Member Maher explained that she sees government mistakes leading to this issue 171 and it appears that Mr. Moriteza wasn’t able to know about the charges. She is leaning 172 toward abating the charges. If the city must hold someone responsible, there should be a 173 course to follow the trail to the person who really should be paying. 174 175 The council will have additional opportunity to discuss this prior to the court date. Mr. 176 Grochala suggested delaying the hearing so that attorney preparation doesn’t cause 177 additional costs to be incurred while more study occurs. 178 CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 5 179 4. Watermark Development Update – City Planner Larsen updated the council on 180 the Watermark Project. A public hearing was held at the Planning and Zoning Board and 181 three comments were received (none from Lino Lakes’ residents). The comments heard 182 were about drainage, traffic, signals, buffers or noise walls. The Planning and Zoning 183 Board discussed the lack of commercial development that was planned and one member 184 still has concerns with the development being called mixed use under those terms. There 185 were some minor changes proposed to the development based on P&Z discussion on 186 traffic and those changes will be brought back to them. The design standards are still 187 under review for the townhomes (they are mostly hammered out for the single family 188 element). 189 190 Council Member Maher asked about the small parcel in the southwest corner of the map 191 that isn’t included. Ms. Larsen said the property owners apparently are not interested in 192 selling that land. 193 194 Mayor Reinert noted that this would be the largest development in the history of the city 195 so it is a big consideration. He also noted that if this development wasn’t master 196 planned, it would be split into many individual projects each looking for different things 197 and probably higher density and different standards and quality. As a whole he feels this 198 development looks good in its fit within the city. This being right against 35E and to get 199 good quality in that location, he sees as a win for the city. The gross and actual density 200 was noted and is fairly low. 201 202 Council Member Manthey noted that the project also ties into the city’s future plans in the 203 area of drainage and improvements that are much needed. 204 205 Council Member Rafferty asked if this will be reviewed by the Public Safety Department 206 and Ms. Larsen said they’ve been involved in the design review process from the 207 beginning. 208 209 The mayor asked about remaining issues and Ms. Larsen noted design standards which 210 will be a topic at the next Planning and Zoning Board meeting. Other than that, minor 211 things like storm main location and impact on property lines, a trail connection and minor 212 tweaks in the plat. The mayor asked about park dedication budget and Ms. Larsen said 213 that isn’t finally determined as yet but she explained the areas that will be credited to the 214 developer within the development (trails, private park land, etc). Mayor Reinert noted 215 that he really likes the front end build out of the park and those inclusions for residents to 216 use right away but he does understand that will have an impact on the park dedication 217 fees. 218 219 Mayor Reinert discussed a communication plan, including proactively working with the 220 newspaper to get information out about the development so that people can bring forward 221 their questions. 222 223 CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 6 5. North Oaks Company PUD Concept Plan – Planner Larsen reviewed the 224 proposed development on a map. A concept plan has been reviewed by the Planning & 225 Zoning Board and they’ve returned with some modifications. It involves 29 single 226 family homes, 30 units of one-level twin homes. 227 228 Gary Eagles, Vice President of Development of North Oaks Company, reviewed the 229 history of the company (they’ve done most of the development in the city of North Oaks). 230 The core tenant would be Presbyterian Homes. 231 232 Council Member Manthey asked about phasing and a development representative 233 indicated planned phases on a map. 234 235 The price range would be basically $500,000 and up and the project would be started as 236 soon as possible. There may be some highway issues to resolve. 237 238 Council Member Rafferty asked about water connection and Mr. Eagles explained that a 239 connection was included when the Rapp Farms development was done and is now 240 available to connect to this project. 241 242 Mayor Reinert indicated that this is a very preliminary review seeking the council’s taste 243 for the project. He sees it as a positive project. He prefers the lower density and also 244 feels there is a market for the properties proposed. 245 246 Council Member Manthey said he likes the lower density next to the wetlands as it 247 decreases pressure on those resources. 248 249 There was discussion about the lack of commercial included in the plans. Ms. Larsen 250 explained that three members of the P&Z Board did express concerns with that missing 251 element (mixed use is called for in the location). She explained that the designation of 252 mixed use can be either/or. Also the market study that drives the designation should be 253 reviewed if, in fact, the market doesn’t exist. 254 255 Council Member Rafferty noted the knowledge and experience of the developer and how 256 it speaks to the quality of the development. 257 258 Planner Larsen explained that staff is seeking just a preliminary concept review. Mayor 259 Reinert suggested that staff keep the discussion going on a commercial element and 260 continue to keep the council updated every few months. 261 262 6. Best Value Procurement – WSB & Associates representative Brian Bourassa 263 addressed the council. He noted that the council requested more information on a best 264 value contracting scenario. He distributed information provided by the League of 265 Minnesota Cities on the concept. It represents something of a new option that allows for 266 the establishment of performance criteria. It can be part of a bidding process or allowed 267 as an option. Because this is somewhat of a new process, there are statutory limits to the 268 CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 7 number of times it can be uses yearly. He explained that he has been trained in this 269 process but it hasn’t been as widely used as anticipated. It’s been most popular with 270 school projects but is also used by the City of Roseville. He provided a sample bid 271 evaluation form and bid report that was done using this process. When asked why the 272 city wouldn’t want to do it, Mr. Bourassa said it could result in a more expensive project. 273 Where it’s being used, it is seen as valuable. 274 275 Mr. Grochala suggested that it would add more complexity to the bid process and 276 therefore could add cost since it requires more from the contractors. Mayor Reinert said 277 he likes the idea that it would be optional. Council Member Kusterman suggested this 278 would be good for the projects where the city doesn’t have confidence or enough 279 information without it. Mayor Reinert said it raises the bar. Mr. Grochala suggested that 280 the city could tend to use this on a more complicated project and he doesn’t necessarily 281 see that the project with problems would have been one of those. Mr. Bourassa suggested 282 that criteria could be tied to areas that need the most attention in the city’s estimation. 283 284 Mayor Reinert suggested that it’s always good to have options and he thinks this is a good 285 tool to have available. Mr. Bourassa explained that the concept could be implemented 286 when the city sees a project that calls for it; they can do research with contractors in the 287 meantime to see how they react to the concept. 288 289 7. 2017 Budget Priorities – Mayor Reinert noted the two new council members and 290 their introduction to the city’s budget process. He reviewed some city budget history – 291 last year there was no valuation increase and in years previous there were some drops in 292 valuation. All that resulted in trimming the budget. He’d like to have a goal of lowering 293 the levy percentage this year. He reviewed some of the 2016 budget, including use of 294 fund reserve, closed bond funds and debt service. He noted that there are two years left 295 on debt service for the city hall complex and that was a consideration in the two year plan 296 on paying for the fire service. Looking ahead to this year, the startup costs should 297 disappear but there will be debt service on the fire station. He thinks there will be some 298 influx to the closed bond fund from the city hall debt service also. Looking at the 2017 299 budget, the council may be looking at a possible gap but he sees positives. He discussed 300 capital equipment costs and the need to have a balanced approach; he’d like a discussion 301 about an appropriate annual contribution for fire equipment. He feels the city is in good 302 shape and there is possibility of a reduction in the levy. He noted that he sees the Public 303 Services budget bouncing up and he’d like to have that discussion as well as keeping an 304 eye on the public works facility and how that will be maintained and if there should be a 305 plan for replacement in the future. 306 307 CITY COUNCIL WORK SESSION May 2, 2016 DRAFT 8 The mayor suggested a couple of budget sessions – one with council only (Administrator 308 Karlson and Ms. Cotton providing some education on the budget process and status) and 309 then one with staff. The council concurred to have the first session on the third Monday 310 of this month. Council Members asked for a tour of public works facilities. 311 312 8. Council Update on Boards and Commissions – 313 Council Member Manthey – Charter Commission discussed legal services for their ward 314 amendment work; the group has decided to not use the League of Minnesota Cities and 315 brought in another attorney who advised them to not argue the opinion of the city’s 316 attorney. 317 318 Director Swenson – Joint Law Enforcement Council – how to pay for the replacement of 319 equipment will be discussed at July meeting – budget implications most likely. 320 321 Council Member Maher – North Metro Telecommunications Committee - met on the 322 Century Link agreement but she missed the meeting. 323 324 Council Member Rafferty – Vadnais Lake Watershed District – concern that the state may 325 approve some augmentation to White Bear Lake. Recent audit of their books may 326 indicate issues with underfunding of PERA – more information to come. 327 328 9. Monthly Progress Report - Administrator Karlson reviewed the written report. 329 Several of the items had already been reviewed. 330 331 Mayor Reinert asked for an update on the American Legion parking lot situation. A 332 memorandum was distributed from Springsted explaining options for financing parking. 333 Mayor Reinert remarked on his concern about paying for an opinion that says no. 334 335 Mayor Reinert asked Mr. Karlson to add the veterans’ war memorial project to the report 336 for future updates. 337 338 10. Review Regular Agenda of May 9, 2016 339 340 The council agenda and background information was reviewed. 341 342 The meeting was adjourned at 9:35 p.m. 343 344 These minutes were considered, corrected and approved at the regular Council meeting held on 345 May 23, 2016. 346 347 348 349 Julianne Bartell, City Clerk Jeff Reinert, Mayor 350 351 352 COUNCIL MINUTES May 9, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : May 9, 2016 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:10 p.m. 6 MEMBERS PRESENT : Councilmember Rafferty, Kusterman, Maher, 7 Manthey, and Mayor Reinert 8 MEMBERS ABSENT : none 9 10 Staff members present: Community Development Director Michael Grochala; City Planner Katie 11 Larsen; Director of Public Safety John Swenson; and City Clerk Julie Bartell 12 13 PUBLIC COMMENT 14 15 No one was present to address the council regarding a matter not on the agenda. 16 17 SETTING THE AGENDA 18 19 The agenda was amended to add an Item 6C relating to the Saddle Club. 20 21 CONSENT AGENDA 22 23 Council Member Maher moved to approve the Consent Agenda, Items 1A through 1E, as presented. 24 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 25 26 ITEM ACTION 27 28 Consideration of Expenditures: 29 30 May 9 , 2016 (Check No. 103627– 31 103695, $298,227.55) Approved 32 33 April 25, 2016 Council Work Session 34 Minutes Approved 35 36 April 25, 2016 City Council Meeting 37 Minutes Approved 38 39 Resolution No. 16-31, Approving a Peddler License 40 For Custom Remodelers Approved 41 42 Consider Advisory Board Appointment Approved 43 44 45 COUNCIL MINUTES May 9, 2016 DRAFT 2 FINANCE DEPARTMENT REPORT 46 47 There was no report from the Finance Department. 48 49 ADMINISTRATION DEPARTMENT REPORT 50 51 There was no report from the Administration Department. 52 53 PUBLIC SAFETY DEPARTMENT REPORT 54 55 There was no report from the Public Safety Department. 56 57 PUBLIC SERVICES DEPARTMENT REPORT 58 59 There was no report from the Public Services Department. 60 61 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 62 63 6A) Rice Creek Animal Hospital 64 i) Consider Resolution No. 16-30, Approving a Conditional Use Permit and Site 65 Plan Review for a Veterinary Hospital 66 67 City Planner Larsen reviewed a site plan for Rice Lake Veterinary Hospital to move from their current 68 location in Spirit Hills commercial area to an expanded location, still in that mall area. The current 69 facility operates under a conditional use permit and the new facility would need the same. The P&Z 70 Board held a public hearing, received no comments, and discussed the possibility of adding parking 71 but found that not feasible. The only real changes to the site would be the addition of a vestibule as a 72 drive-up door. There will be interior improvements, including sound proofing. The findings of fact 73 are listed in the resolution. Overall staff and the P&Z Board recommend approval of the permit. 74 75 Mayor Reinert applauded the business for finding this solution to more space. It actually fills an 76 empty space in the mall. Council Member Manthey added that he is glad to see the facility remain in 77 the city. 78 79 Council Member Maher moved to approve Resolution No. 16-30 as presented. Council Member 80 Manthey seconded the motion. Motion carried on a voice vote. 81 82 6B) Anoka County Highway 12 (109th Av NE/Apollo Drive) and County Road 53 (Sunset Av) 83 Intersection Improvements 84 85 Brian Bourassa, City Engineer, noted the project for intersection improvements at the location noted. 86 He introduced Anoka County staff Andrew Witter, present to follow up on the discussion at the 87 council work session when the project was fully reviewed. 88 89 COUNCIL MINUTES May 9, 2016 DRAFT 3 Mr. Witter, Assistant County Engineer, Anoka County Highway Department, addressed the council. 90 He reviewed the project in general. The purpose is to improve the safety of a difficult intersection by 91 including a roundabout and moving the intersection further away from a bridge. The project will 92 include improvements to benefit pedestrians as well. Some concerns were heard in regard to the 93 property on the NE quadrant of the project area related to a drainage easement splitting the property. 94 The County hasn’t formally sent a revised offer but there are discussions on the matter. There are 95 some other minor easements involved. 96 97 Mayor Reinert confirmed that the city does not need to be involved at this point in the negotiations for 98 the easements. Obviously two of the properties with easements are in the City of Blaine. He noted 99 his own experience with the intersection, over the years being recognized as an unusual traffic 100 configuration. He expects this improvement will help with safety, noise, emissions and pedestrian 101 movement. 102 103 Council Member Manthey noted that the map indicates that the roundabout will actually push traffic 104 more south and west from the city, and that’s something of a benefit. 105 106 Mr. Bourassa reviewed each of the resolutions. Actions include permanent parking restrictions, 107 marked by no parking signs, called for in the improvement plan, approval of plans for the actual 108 construction project, and conveyance of an easement that will allow for drainage 109 110 i. Consider Resolution No. 16-32, Prohibit Parking on Highway 12 (109th Av NE/Apollo 111 Drive) and County Road 53 (Sunset Av) 112 113 Council Member Kusterman moved to approve Resolution No. 16-32 as presented. Council Member 114 Maher seconded the motion. Motion carried on a voice vote. 115 116 ii. Consider Resolution 16-33, Authorizing the City Engineer to sign the project 117 construction plans 118 119 Council Member Rafferty moved to approve Resolution No. 16-33 as presented. Council Member 120 Maher seconded the motion. Motion carried on a voice vote. 121 122 iii. Resolution No. 16-34, Convey Permanent Easement for Drainage purposes Parcel 5PE 123 124 Council Member Kusterman moved to approve Resolution No. 16-32 as presented. Council Member 125 Rafferty seconded the motion. Motion carried on a voice vote. 126 127 6C) Resolution No. 16-35, Approving Lane Acquisition Escrow Agreement, Saddle Club – 128 Community Development Director Grochala recalled the city’s previous approval of a development 129 agreement for this project contingent upon the acquisition of certain property from Comcast. 130 Comcast has agreed to the land sale but would like to act through the city. That is in the works but 131 the developer is interested in moving forward while awaiting that final agreement with Comcast. 132 The escrow agreement provides for the developer to deposit necessary funds and therefore be allowed 133 to proceed with the development intended. 134 COUNCIL MINUTES May 9, 2016 DRAFT 4 135 Council Member Kusterman asked if an informal agreement with Comcast could be sought. Mr. 136 Grochala explained that the area to be developed is stage two and doesn’t have a direct relation to the 137 Comcast land. 138 139 Council Member Rafferty moved to approve Resolution No. 16-35 as presented. Council Member 140 Manthey seconded the motion. Motion adopted on a voice vote. 141 142 UNFINISHED BUSINESS 143 144 There was no Unfinished Business. 145 146 NEW BUSINESS 147 148 There was no New Business. 149 150 COMMUNITY EVENTS 151 152 LINO LAKES PUBLIC SAFETY DEPARTMENT will be conducting a joint public safety 153 presentation with the MN Department of Corrections and the Anoka County Juvenile Center on 154 Tuesday, May 10th. The presentation will be broadcast on the City’s cable channel. Each entity will 155 provide a 15 minute presentation on their operations with time set aside for any questions. 156 157 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, May 21 from 158 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 159 160 COMMUNITY CALENDAR 161 162 Community Calendar – A Look Ahead 163 May 9, 2016 through May 23, 2015 164 Wednesday, May 11 6:30 pm, Council Chambers Planning & Zoning 165 Monday, May 16 6:00 pm, Community Room Spec Work Session 166 Thursday, May 19 6:30 pm, Charter Commission Special Meeting 167 Tuesday, May 23 6:00 pm, Community Room Council Work Session 168 Tuesday, May 23 6:30 pm, Council Chambers City Council Meeting 169 170 ADJOURN 171 172 There being no further business, Council Member Rafferty moved to adjourn at 7:10 p.m. Council 173 Member Maher seconded the motion. Motion carried on a voice vote. 174 175 These minutes were considered and approved at the regular Council Meeting, May 23, 2016. 176 177 178 179 Julianne Bartell, City Clerk Jeff Reinert, Mayor 180 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: May 23, 2016 TOPIC Consider Resolution No. 16-37, Authorizing issuance of a Special Event Permit for Hammerheart Brewing Co. VOTE REQUIRED: 3/5 INTRODUCTION City Code Chapter 615 are the City’s regulations regarding special events. The purpose of these regulations is to protect the health, safety and welfare of citizens by regulating time, place and manner of conduct by establishing permit requirements. The City charges a fee of $50 for special event permits. BACKGROUND The City has received an application from Hammerheart Brewing Co. to hold a special event on their property Fridays, Saturdays, Sundays and occasionally other days of the week from 1:30 p.m. to 9:30 p.m. The special event permit will allow food truck vendors in their parking lot, serving their customers. The Public Safety Department has reviewed the applications and have signed off on the permit. Staff has reviewed the application including their plans for food truck location. Since food service is involved, a condition is being attached to the permit requiring food vendors to receive permission from the Anoka County Environmental Services and to provide their state licensing information. RECOMMENDATION Hammerheart’s application for a special event permit meets the requirements of the city code and has not been found to present any safety concerns. Therefore, staff recommends that the council approve Resolution No. 16-37, Authorizing issuance of a Special Event Permit. ATTACHMENTS Resolution No. 16-37 CITY OF LINO LAKES RESOLUTION NO. 16-37 APPROVING A SPECIAL EVENT PERMIT FOR HAMMERHEART BREWING CO. WHEREAS, owner, Nathaniel Chapman has submitted an application for a special event permit; and WHEREAS, Hammerheart wishes to allow food truck vendors at their business; and WHEREAS, a food truck vendor would be present Friday, Saturday, Sunday and occasional other days of the week from the hours of 1:30 p.m. and 9:30 p.m.; and WHEREAS, Hammerheart has submitted a plot plan of where the food truck will be located on their property; and WHEREAS, food truck vendors are required to contact the Anoka County Environmental Services at 763-422-7069 for permission to operate in the City. WHEREAS, food truck vendors are required to provide their state licensing information to Hammerheart and/or Anoka County Environmental Services. WHEREAS, the public safety department requires food vendor to be at least 20 feet from the structure; WHEREAS, city staff has reviewed the special event plans and have determined that they meet the requirements of the City’s ordinances; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: That the City Council hereby authorizes the issuance of a Special Event Permit to Hammerheart Brewing Co. to be held Fridays , Saturdays, Sundays and occasional other days of the week. Adopted by the Council of the City of Lino Lakes this 23th day of May, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ___________________________ Julianne Bartell, City Clerk BOARD OF REVIEW MINUTES May 9, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 BOARD OF APPEAL 3 4 DATE : May 9, 2016 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 6:20 p.m. 7 MEMBERS PRESENT : Council Member Maher, Manthey, Rafferty, 8 Kusterman and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: Community Development Director Michael Grochala; Public Safety Director 12 John Swenson; City Clerk Julie Bartell 13 14 Anoka County Assessor Staff present: Molly Johnson, Commercial Appraiser; Scott Schutz, 15 Residential Appraiser. 16 17 Mayor Reinert called the meeting to order. 18 19 The council had reviewed the official board report at a recent work session. 20 21 Anoka County Appraiser Schutz explained that County staff has taken a few phone calls from 22 property owners with questions. He believes they were able to answer all questions satisfactorily. 23 Overall, the residential assessments rose about four percent. He explained the average sales price, up 24 about six percent, and the number of sales on which they were able to base their valuations. Bank 25 owned properties are lower and new construction is rising. 26 27 Molly Johnson, noted that there have been some larger increases on the commercial side. She has 28 received three or four calls. Some commercial property owners were present and she indicated that 29 she had not spoken with them. 30 31 The Mayor noted that, based on the report of the Anoka County Assessor, there are not remaining 32 questions or concerns about residential properties. 33 34 Jackie McNamara and Richard McNamara, stated that they are business partners with the Fogerty 35 family in ownership of Lino Lakes Business Center at 524 Apollo Drive. When they received their 36 valuation for 2017 and compared it with the previous two years, the increase was drastic. They 37 haven’t been able to receive comparables to justify the increase but she did put together some 38 information on her own (which was distributed to council and staff). They are asking for 39 consideration of that data. They fear that the tax increase resulting from a drastic increase in valuation 40 would have to be passed on to the tenants and ultimately may cause vacancies. The facilities are at 41 the low end of the leasing scale and that keeps them rented. She added that they attempted to sell 42 the buildings last year and received very low offers. They are prepared to speak with County staff 43 about the situation. 44 45 BOARD OF REVIEW MINUTES May 9, 2016 DRAFT 2 Mayor Reinert concurred. This is the first time the council and staff have heard the McNamara’s 46 concern and so he would like to allow time for county staff to look at the numbers. The meeting will 47 be continued to May 23, 5:30 p.m. to allow for further review by the board. He recognized that they 48 are speaking about four buildings owned by Lino Lakes Business Center LLC but the McNamaras do 49 actually own one other property as M&M Financial Company. 50 51 Mr. McNamara added that these buildings are block construction and that is less valuable than 52 concrete. 53 54 The Board was informed of another appellant present. Patrick Fogerty, an officer for F&G Inc. as 55 well as Lino Lakes Business Center Phase 1 LTG, owners of three buildings at question. They are 56 also part owner of the four buildings addressed by the McNamaras. He provided some information 57 on the increase he is facing. He did his math per square foot, showing an increase from 2016 to 2017 58 from $1.77 to $2.16 per square foot with no improvements or changes in occupancy or rent. On the 59 property at 479 there is an increase of $190,000. He noted that he already took a big hit on that 60 building this year with a bad tenant who cost them $35,000 and caused a vacancy. Other units he 61 noted aren’t premium units but are being charged premium rates. 62 63 Mayor Reinert noted that the purpose of these meetings is to discuss such concerns. He asked that 64 the assessor report on Mr. Fogerty’s situation as well. 65 66 Motion by Maher to continue the meeting to a time prior to the deadline for city consideration and 67 when Anoka County has been able to gather more information (determined to be May 23). Council 68 Member Kusterman seconded the motion. Motion adopted on a voice vote. 69 70 A map of the properties was requested by the council. 71 72 These minutes were considered and approved at the regular Council Meeting on May 23, 2016. 73 74 75 Julianne Bartell, City Clerk Jeff Reinert, Mayor 76 CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: May 23, 2016 TOPIC: Resolution No. 16-42, Approving a Permit for Consumer Firework Sales for Super Target VOTE REQUIRED: 3/5 INTRODUCTION Chapter 1002 of the City Code sets forth the city’s regulations in regard to the sale of consumer fireworks. The City’s regulations mirror those provided by state statute with the addition of certain terms and conditions for issuance of a local permit. BACKGROUND The City has received an application from Target Corporation requesting a permit to sell fireworks at their Super Target facility located at 749 Apollo Drive. With the permit application the City has received verification of the required liability insurance. In turn the applicant has been provided with a copy of the City’s regulations concerning the sale, possession and use of consumer fireworks (Section 1002 of the Lino Lakes Code of Ordinances) as well as a copy of the State’s regulations including information on what can be sold. The application and plans have been reviewed and approved by the Public Safety Department. RECOMMENDATION Staff recommends that the city council approve Resolution No. 16-42, Authorizing issuance of an annual permit for the sale of consumer fireworks to Target Corporation for the Super Target store at 749 Apollo Drive. CITY OF LINO LAKES RESOLUTION NO. 16-42 Approving Issuance of an Annual Permit Allowing the Sale of Consumer Fireworks at Super Target, 749 Apollo Drive WHEREAS, the City has received an application from Target Corporation requesting permission to sell consumer fireworks at the Super Target store at 749 Apollo Drive in the City of Lino Lakes; and WHEREAS, the city has conducted a background investigation of the applicant, and WHEREAS, the Public Safety Department has reviewed the application and finds the request to be in compliance with applicable fire codes and fire prevention regulations; and WHEREAS, Target has paid the required license fees and is in compliance with city ordinance; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lino Lakes: That the City Council hereby approves the permit for the sale of consumer fireworks at the Super Target Store located at 749 Apollo Drive, effective upon the date of passage of this resolution. Adopted by the Council of the City of Lino Lakes this 23rd of May, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ___________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: May 23, 2016 TOPIC: Consider Approving Application for Exempt Permit from Lawful Gambling License for the Lino Lakes Lions Club VOTE REQUIRED: 3/5 Vote INTRODUCTION The Lino Lakes Lions Club has applied for an exempt permit to conduct a raffle for their “Prime Rib Dinner” event. The event is scheduled for September 10, 2016. BACKGROUND Non-profit organizations are allowed, under the State Gambling Statutes, to apply for an exemption from a gambling license if they conduct five (5) or fewer gambling occasions per calendar year. The Lino Lakes Lions Club conducts five (5) or less per calendar and, therefore, remains exempt from requiring a gambling license. Minnesota Statutes, Chapter 349, Section 349.166, Subd. 2 does, however, require that the non- profit organizations applying for the exemption permit, notify the city that they are applying for the exemption and receive local approval. The application and background materials are on file in City Clerk’s office. RECOMMENDATION Adopt a motion approving the applications for exemption with no waiting period. CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson MEETING DATE: May 23, 2016 TOPIC: Labor Agreement with AFSCME, Local No. 2454 VOTE REQUIRED: 3/5 INTRODUCTION We have reached a tentative two-year agreement with AFSCME, Local No. 2454 for 2016 and 2017. After several negotiation meetings, including one mediation session on May 17, the two sides have agreed to the following terms: 1. WAGES: 2.5 percent wage increase retroactive to January 1, 2016, and 2.5 percent wage increase, effective January 1, 2017. 2. HEALTH INSURANCE: Article 16.1 revised to read: a) Effective January 1, 2016, Employer will contribute $444.61 toward the monthly premium for single coverage and $1,010.89 toward the monthly premium for family coverage. b) Effective January 1, 2017, Employer will contribute 100% of the base single plan and $1,010.89 plus 50% of the 2017 premium increase toward the family plan. c) The Employer’s contributions toward the Health Savings Accounts and the cash option for waiving coverage are the same. RECOMMENDATION Authorize execution of 2016-2017 labor agreement between the City of Lino Lakes and AFSCME, Local No. 2454. CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Jeff Karlson MEETING DATE: May 23, 2016 TOPIC: First Reading of Ordinance No. 01-16 VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a first reading of Ordinance No. 01-16, “Amending Title 500, Chapter 505 of the Lino Lakes Code of Ordinances Relating to Open Burning.” BACKGROUND This amendment simply states that open burning permits shall be obtained through the Public Safety Department instead of the Centennial Fire District. RECOMMENDATION Approve first reading of Ordinance No. 01-16, “Amending Title 500, Chapter 505 of the Lino Lakes Code of Ordinances Relating to Open Burning.” ATTACHMENTS Ordinance No. 01-16 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 01-16 AMENDING TITLE 500, CHAPTER 505 OF THE LINO LAKES CODE OF ORDINANCES RELATING TO OPEN BURNING. The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: Section 1. That Section 505.02, of the Lino Lakes Code of Ordinances be amended as follows: 505.02 DEFINITIONS. FIRE CHIEF. The Fire Chief, Fire Marshal and Assistant Fire Marshals Public Safety Director FIRE MARSHAL and ASSISTANT FIRE MARSHALS. The Public Safety Director or his/her designee, who is acting in good faith to enforce the Minnesota State Fire Code and local ordinances. Section 2. That Section 505.05, Subdivision 3(a), of the Lino Lakes Code of Ordinances be amended as follows: 505.05 OPEN BURNING PERMITS. (3) Permit application for open burning and permit fees. (a) Open burning permits shall be obtained by making application on a form adopted by the Centennial Fire District Public Safety Department. The permit application shall be presented to the Fire Chief, Fire Marshal or an Assistant Fire Marshal. Each application shall be accompanied by a fee, as set annually by City Council ordinance. Adopted by the Lino Lakes City Council this _____ day of ______, 2016. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 3C STAFF ORIGINATOR: Jeff Karlson MEETING DATE: May 23, 2016 TOPIC: First Reading of Ordinance No. 02-16 VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a first reading of Ordinance No. 02-16, “Amending Title 1000, Chapter 1002 of the Lino Lakes Code of Ordinances Relating to Fire Code.” BACKGROUND This amendment states that the term “Fire Department” or “Fire Division” shall mean “Lino Lakes Public Safety Department – Fire Division.” The amendment also authorizes the Public Safety Director or his/her designee to administer and enforce the provisions of the Minnesota State Fire Code. RECOMMENDATION Approve first reading of Ordinance No. 02-16, “Amending Title 1000, Chapter 1002 of the Lino Lakes Code of Ordinances Relating to Fire Code.” ATTACHMENTS Ordinance No. 02-16 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 02-16 AMENDING TITLE 1000, CHAPTER 1002 OF THE LINO LAKES CODE OF ORDINANCES RELATING TO FIRE CODE. The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: Section 1. That Section 1002.02, Subdivision 3, of the Lino Lakes Code of Ordinances be amended as follows: 1002.02 DEFINITIONS. (3) Whenever the term FIRE DEPARTMENT or FIRE DIVISION is used, it shall mean the Centennial Fire District Lino Lakes Public Safety Department – Fire Division. Section 2. That Section 1002.03 of the Lino Lakes Code of Ordinances be amended as follows: 1002.03 APPLICATION, ADMINISTRATION AND ENFORCEMENT. The application, administration and enforcement of the code shall be in accordance with the Minnesota State Fire Code. (1) The Chief of the Centennial Fire District Public Safety Director, or his/her designee, is authorized to enforce the provisions of the Minnesota State Fire Code and this subchapter. (2) The Chief of the Centennial Fire District Public Safety Director, or his/her designee, may detail the members of the Fire Public Safety Department as may be necessary to administer and enforce the provisions of this subchapter. Adopted by the Lino Lakes City Council this ____ day of ______, 2016. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 3D STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: May 23, 2016 TOPIC: Ordinance Amendments to City Code regarding Background Checks VOTE REQUIRED: 3/5 INTRODUCTION Minnesota Statute authorizes the city, specifically the Public Safety Department, to conduct background checks for licensing purposes. BACKGROUND The Minnesota Bureau of Criminal Apprehension (BCA) conducts audits of police departments that access their information base for background checks. A recent audit of the Lino Lakes Public Safety Department procedures and records as they relate to background checks indicates that some language in the City Code should be corrected to concur with state law. The recommended changes to the City Code are as follows: - Chapter 611 (Lawful Gambling) and Chapter 615 (Special Events) reference licenses as permits. Statute allows for authorized background checks on applicants for licenses but not for permits. Therefore the proposed amendment simply removes the word “permit” and replaces it with “license”. - Chapter 612 (Pawnbrokers; Precious Metal Dealers; Second Hand Goods Dealers) states only that a license is required for a pawnbroker but does not state the same for precious metal dealer or second hand goods dealer. In order for the city to do a background for those licenses, the requirement for a license should be stated. The addition of language is the proposed amendment. - Chapter 601 (Background Checks) establishes the city’s requirement for background checks. This chapter currently includes sections regarding access to data and informed consent. The BCA has suggested that these sections are no longer valid since the process for consent and access are now included in state law. The amendment removes obsolete language. These changes are basically technical and not substantive changes to the City Code that will allow the Public Safety Department continued access to needed information. RECOMMENDATION Approve the first reading of Ordinance No. 03-16, Amending Title 600, Chapters 601, 611, 612 and 615 of the Lino Lakes Code of Ordinances Relating to Business and Activity Licenses. ATTACHMENTS Ordinance No. 03-16 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 03-16 AMENDING TITLE 600 OF THE LINO LAKES CODE OF ORDINANCES RELATING TO BUSINESS AND ACTIVITY LICENSES The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: Section 1. That Chapter 611 (relating to Lawful Gambling) and Chapter 615 (relating to Special Events) of the Lino Lakes Code of Ordinances be amended as follows: That wherever the word “permit” appears within the above-mentioned Chapters, the language be amended to read “license”. Section 2. That Chapter 612, Section 612.03 relating to Pawnbrokers; Precious Metal Dealers; Second Hand Goods Dealers be amended to read as follows: 612.03 LICENSE REQUIRED. No person shall engage in the business of pawnbroker, precious metal dealer or second hand goods dealer at any location without a pawnbroker license for that location. No pawnbroker, precious metal dealer or second hand goods dealer license may be transferred to a different location or a different person. Issuance of a license under this chapter shall not relieve the licensee from obtaining any other licenses required to conduct business at the same or any other locations. Section 3. That Chapter 601 of the Lino Lakes Code of Ordinances be amended to read as follows: 601.05 BACKGROUND CHECKS. (1) Purpose. The purpose and intent of this section is to establish regulations that will allow law enforcement access to Minnesota's computerized criminal history information for specified non-criminal purposes of licensing background checks. (2) Criminal history license background investigations. The Lino Lakes Police Department is hereby required, as the exclusive entity within the city, to do a criminal history background investigation on the applicants for the following licenses within the city: (a) Liquor; (b) Tobacco; (c) Cabaret; (d) Lawful gambling; (e) Special event; (f) Peddler, solicitor, transient merchant; (g) Taxicab; (h) Pawnbroker, precious metal dealers, secondhand good dealers; and (i) Adult uses (sexually-oriented businesses). (3) Access to data. In conducting the criminal history background investigation in order to screen license applicants, the Police Department is authorized to access data maintained in the Minnesota Bureau of Criminal Apprehensions computerized criminal history information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Police Department under the care and custody of the chief law enforcement official or his or her designee. A summary of the results of the computerized criminal history data may be released by the Police Department to the licensing authority, to include the City Council, the City Administrator, Director of Administration, City Clerk or other city staff as appropriate. (4) Consent required. Before the investigation is undertaken, the applicant must authorize the Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of M.S. Ch. 13, as it may be amended from time to time, regarding the collection, maintenance and use of the information. (53) Criteria for rejection. Except for the positions set forth in M.S. § 364.09, as it may be amended from time to time, the city will not reject an applicant for a license on the basis of the applicant's prior conviction unless the crime is directly related to the license sought and the conviction is for a felony, gross misdemeanor or misdemeanor with a jail sentence. If the city rejects the applicant's request on this basis, the city shall notify the applicant in writing of the following: (a) The grounds and reasons for the denial; (b) The applicant complaint and grievance procedure set forth in M.S. § 364.06, as it may be amended from time to time; (c) The earliest date the applicant may reapply for the license; and (d) That all competent evidence of rehabilitation will be considered upon reapplication. Adopted by the Lino Lakes City Council this ____ day of __________________, 2016. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: May 23, 2016 TOPIC: Consider Resolution No. 16-38, Approving Amendments to the Designated Municipal State Aid Street System VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council approval for Amendments to the Designated Municipal State Aid Street System. BACKGROUND The Municipal State Aid Street (MSAS) system allows cities with a population over 5,000 to be eligible to receive additional funding for road improvements and maintenance from the State Highway Users Fund. Each year, the City receives an allocation based 50% upon its population and 50% upon the construction “Needs” of its roadways. To receive funding, the City can designate up to 20% of its local streets to receive MSAS funding. The City has a total of 22.6 miles eligible to designate. In an effort to maximize the construction Needs of Lino Lakes’ MSAS system we are recommending amendments to the City existing system designations. To amend the system in 2016, MnDOT requires a council resolution be passed by June 1, 2016. MnDOT State Aid staff have approved the proposed revisions. The following are Municipal State Aid System revocations: 1. Part of MSAS 102 62nd Street- W. Shadow Lake Drive to Holly Drive (0.07 existing & 0.69 non-existing for a total of 0.76 miles) 2. Part of MSAS 114 Otter Lake Road- Main Street (CSAH 14) to 80th Street (0.08 existing & 2.28 non-existing for a total of 2.36 miles) The following are Municipal State Aid System designations: 1. Extension of MSAS 105 Ware Road- Birch Street (CSAH 34) to Hodgson Road (CSAH 49) (0.28 existing miles) 2. Extension of MSAS 114 Ottertail Lake Road- Main Street (CSAH 14) to Heritage Parkway N. (0.08 existing & 0.97 non-existing for a total of 1.05 miles) 3. MSAS 139 Deerwood Lane- Fox Road to Birch Street (CSAH 34) (0.35 existing miles) 4. MSAS 140 Fox Road- W. Shadow Lake Drive to Deerwood Lane (0.38 existing miles) 5. MSAS 141 Sherwood Lane- 4th Avenue N. to Lois Lane (0.09 existing miles) 6. MSAS 142 Lois Lane / 79th Street- Sherwood Lane to Lake Drive (CSAH 23) (1.10 existing miles) RECOMMENDATION Staff is recommending approval of Resolution No. 16-38 for Amendments to the Designated Municipal State Aid Street System. ATTACHMENTS 1. Resolution No. 16-38 2. Map of Revisions CITY OF LINO LAKES RESOLUTION NO. 16-38 RESOLUTION APPROVING AMMENDMENTS TO THE DESIGNATED MUNICIPAL STATE AID STREET SYSTEM WHEREAS, as a requirement to qualify for state aid funding for streets, it is necessary that the City Council designate certain streets within the City of Lino Lakes to comprise a Municipal State Aid Street system (MSAS); and AND WHEREAS, Council has reviewed the recommendations of the City Engineer and has approved the modifications to the City of Lino Lakes MSAS; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The following are Municipal State Aid System revocations: a. Part of MSAS 102 62nd Street- W. Shadow Lake Drive to Holly Drive (0.07 existing & 0.69 non-existing for a total of 0.76 miles) b. Part of MSAS 114 Otter Lake Road- Main Street (CSAH 14) to 80th Street (0.08 existing & 2.28 non-existing for a total of 2.36 miles) 2. The following are Municipal State Aid System designations: a. Extension of MSAS 105 Ware Road- Birch Street (CSAH 34) to Hodgson Road (CSAH 49) (0.28 existing miles) b. Extension of MSAS 114 Ottertail Lake Road- Main Street (CSAH 14) to Heritage Parkway N. (0.08 existing & 0.97 non-existing for a total of 1.05 miles) c. MSAS 139 Deerwood Lane- Fox Road to Birch Street (CSAH 34) (0.35 existing miles) d. MSAS 140 Fox Road- W. Shadow Lake Drive to Deerwood Lane (0.38 existing miles) e. MSAS 141 Sherwood Lane- 4th Avenue N. to Lois Lane (0.09 existing miles) f. MSAS 142 Lois Lane / 79th Street- Sherwood Lane to Lake Drive (CSAH 23) (1.10 existing miles) Adopted by the Council of the City of Lino Lakes this 23rd day of May, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6Bi STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: May 23 , 2016 TOPIC: Consider Resolution No. 16-39, Accepting bids and Awarding a Construction Contract, 2016 Road Maintenance Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to accept bids and award construction contract for the 2016 Road Maintenance Project contract. BACKGROUND Bids were received for the above-referenced project on Tuesday, May 17, 2016, and were opened and read aloud. A total of seven bids were received. The bids were checked for mathematical accuracy and tabulated. Contractor Amount of bid Park Construction Company $337,748.60 Hardrives, Inc. $338,661.58 Midwest Asphalt Corporation $342,490.00 Northwest Asphalt, Inc. $362,398.10 North Valley, Inc. $363,889.50 FPI Paving Contractors $371,498.00 Northwest Asphalt, Inc. $381,529.00 Engineer's Opinion of Cost $357,450.00 The low bid was submitted by Park Construction Company, Minneapolis, Minnesota, in the amount of $337,748.60. The estimated total project cost including construction contingency, engineering, legal and bonding is $415,000.00. The substantial completion date for this project is August 19, 2016 and the final completion date including restoration is September 30, 2016. RECOMMENDATION Staff recommends adoption of Resolution No. 16-39, Accepting bids and Awarding a Construction Contract, 2016 Road Maintenance Project, in the amount of $337,748.60 to Park Construction Company ATTACHMENTS 1. Resolution No. 16-39 2. Bid Tabulation CITY OF LINO LAKES RESOLUTION NO. 16-39 RESOLUTION ACCEPTING BIDS, AND AWARDING A CONSTRUCTION CONTRACT 2016 ROAD MAINTENANCE PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the 2016 Road Maintenance Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Amount of bid Park Construction Company $337,748.60 Hardrives, Inc. $338,661.58 Midwest Asphalt Corporation $342,490.00 Northwest Asphalt, Inc. $362,398.10 North Valley, Inc. $363,889.50 FPI Paving Contractors $371,498.00 Northwest Asphalt, Inc. $381,529.00 Engineer's Opinion of Cost $357,450.00 WHEREAS, it appears that Park Construction Company is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Park Construction Company, in the name of the City of Lino Lakes for the construction of the 2016 Road Maintenance Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 23rd day of May, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk K:\02988-140\Admin\Construction Admin\2988-14 Bid Tab Summary 051716 PROJECT: OWNER: City of Lino Lakes, MN WSB PROJECT NO.: 2988-14 Bids Opened: Tuesday, May 17, 2016 at 10:00 am Contractor Bid Security (5%)Grand Total Bid 1 Park Construction Company X $337,748.60 2 Hardrives, Inc.X $338,661.58 3 Midwest Asphalt Corporation X $342,490.00 4 Northwest Asphalt, Inc.X $362,398.10 5 North Valley, Inc.X $363,889.50 6 FPI Paving Contractors X $371,498.00 7 Northwest Asphalt, Inc.X $381,529.00 Engineer's Opinion of Cost $357,450.00 Denotes corrected figure Diane Hankee, PE Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on May 17, 2016. 2016 Road Maintenance Project 5/17/2016 WSBProject Bid AbstractProject Name: LINO - 2016 Mill and OverlayImprovement ProjectContract No.: Client: City of Lino LakesProject No.: 02988-14Bid Opening: 05/17/2016 10:00 AMOwner: Lino Lakes, MNProject: 02988-14 - 2016 Mill and Overlay Improvement Project Engineers Estimate Park Construction Company - Mpls Hardrives, Inc. (Rogers) Midwest AsphaltCorporation (EdnPrie) Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceSCHEDULE A - HOLLY DRIVE 1 2021.501 MOBILIZATION (5%) LUMP SUM 1$11,000.00$11,000.00$9,500.00$9,500.00$5,260.08$5,260.08$12,000.00$12,000.002 2104.501 REMOVE SEWER PIPE (STORM) L F 80$10.00$800.00$27.80$2,224.00$11.00$880.00$30.00$2,400.003 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 200$5.00$1,000.00$14.60$2,920.00$12.14$2,428.00$6.00$1,200.004 2104.509 REMOVE MAIL BOX SUPPORT EACH 2$50.00$100.00$150.00$300.00$35.87$71.74$50.00$100.005 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 250$5.00$1,250.00$3.85$962.50$3.90$975.00$3.00$750.006 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 11$100.00$1,100.00$180.00$1,980.00$98.98$1,088.78$100.00$1,100.007 2105.604 GEOTEXTILE FABRIC TYPE IV S Y 40$5.00$200.00$10.50$420.00$5.23$209.20$2.00$80.008 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10$150.00$1,500.00$130.00$1,300.00$161.67$1,616.70$125.00$1,250.009 2130.501 WATER MGAL 10$50.00$500.00$33.80$338.00$407.97$4,079.70$35.00$350.0010 2211.501 AGGREGATE BASE CLASS 5 TON 1100$20.00$22,000.00$16.50$18,150.00$16.18$17,798.00$10.00$11,000.0011 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 230$10.00$2,300.00$21.70$4,991.00$24.12$5,547.60$25.00$5,750.0012 2232.501 MILL BITUMINOUS SURFACE S Y 350$2.00$700.00$6.70$2,345.00$5.59$1,956.50$8.00$2,800.0013 2331.601 BITUMINOUS PAVEMENT RECLAMATION SQ YD 9300$2.00$18,600.00$1.40$13,020.00$1.14$10,602.00$2.00$18,600.0014 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 550$4.00$2,200.00$2.75$1,512.50$2.31$1,270.50$2.00$1,100.0015 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 920$64.00$58,880.00$62.90$57,868.00$64.58$59,413.60$61.00$56,120.0016 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 1250$62.00$77,500.00$62.20$77,750.00$62.43$78,037.50$59.00$73,750.0017 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 500$45.00$22,500.00$28.20$14,100.00$22.78$11,390.00$21.00$10,500.0018 2501.511 "12"" CS PIPE CULVERT" L F 60$30.00$1,800.00$37.70$2,262.00$32.99$1,979.40$64.00$3,840.0019 2501.511 18" CS PIPE CULVERT LIN FT 80$42.00$3,360.00$42.90$3,432.00$54.99$4,399.20$100.00$8,000.0020 2501.515 "12"" CS PIPE APRON" EACH 4$250.00$1,000.00$589.00$2,356.00$197.97$791.88$190.00$760.0021 2501.515 18" CS PIPE APRON EACH 4$350.00$1,400.00$595.00$2,380.00$329.94$1,319.76$650.00$2,600.0022 2511.501 RANDOM RIPRAP CLASS III CU YD 24$150.00$3,600.00$105.00$2,520.00$93.76$2,250.24$100.00$2,400.0023 2540.602 INSTALL MAIL BOX SUPPORT EACH 2$100.00$200.00$75.00$150.00$98.98$197.96$100.00$200.0024 2540.602 MAIL BOX (TEMPORARY) EACH 11$50.00$550.00$75.00$825.00$54.99$604.89$50.00$550.00Denotes Corrected Figure Project: 02988-14 - 2016 Mill and Overlay Improvement Project Engineers Estimate Park Construction Company - Mpls Hardrives, Inc. (Rogers) Midwest AsphaltCorporation (EdnPrie) Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price25 2563.601 TRAFFIC CONTROL LS 1$2,500.00$2,500.00$960.00$960.00$1,209.78$1,209.78$5,000.00$5,000.0026 2573.540 FILTER LOG TYPE WOOD FIBER BIOROLL LIN FT 6000$4.00$24,000.00$2.40$14,400.00$3.19$19,140.00$2.50$15,000.0027 2573.603 SILT FENCE TYPE MACHINE SLICED LIN FT 1000$2.75$2,750.00$2.25$2,250.00$2.09$2,090.00$2.50$2,500.0028 2575.502 SEED MIXTURE 25-151 LB 200$5.00$1,000.00$3.25$650.00$4.40$880.00$3.00$600.0029 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 200$4.00$800.00$1.75$350.00$4.40$880.00$2.00$400.0030 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 1.5$2,500.00$3,750.00$2,670.00$4,005.00$8,798.39$13,197.59$3,000.00$4,500.0031 2582.502 "4"" DBLE SOLID LINE PAINT" L F 3400$1.00$3,400.00$0.74$2,516.00$0.33$1,122.00$0.30$1,020.00Total SCHEDULE A - HOLLY DRIVE: $272,240.00 $248,737.00 $252,687.60 $246,220.00 SCHEDULE B - HOLLY COURT 32 2021.501 MOBILIZATION (5%) LUMP SUM 1$2,000.00$2,000.00$1,900.00$1,900.00$1,123.09$1,123.09$2,000.00$2,000.0033 2104.501 REMOVE BITUMINOUS CURB L F 200$5.00$1,000.00$7.50$1,500.00$3.14$628.00$2.00$400.0034 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 100$10.00$1,000.00$12.50$1,250.00$10.15$1,015.00$7.00$700.0035 2104.513 SAWING BITUMINOUS PAVEMENT L F 100$5.00$500.00$3.85$385.00$3.90$390.00$3.00$300.0036 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 5$150.00$750.00$130.00$650.00$161.67$808.35$125.00$625.0037 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 60$22.00$1,320.00$31.00$1,860.00$39.93$2,395.80$37.00$2,220.0038 2231.501 BITUMINOUS PATCHING MIXTURE TON 20$200.00$4,000.00$147.00$2,940.00$135.09$2,701.80$130.00$2,600.0039 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 280$4.00$1,120.00$2.75$770.00$2.38$666.40$2.00$560.0040 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 500$64.00$32,000.00$64.60$32,300.00$66.96$33,480.00$62.00$31,000.0041 2535.501 BITUMINOUS CURB LIN FT 200$7.00$1,400.00$13.30$2,660.00$7.68$1,536.00$6.00$1,200.0042 2563.601 TRAFFIC CONTROL LS 1$500.00$500.00$640.00$640.00$329.94$329.94$5,000.00$5,000.0043 2575.502 SEED MIXTURE 25-151 LB 30$5.00$150.00$3.25$97.50$4.40$132.00$3.00$90.0044 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 0.2$2,500.00$500.00$2,670.00$534.00$8,798.40$1,759.68$13,000.00$2,600.00Total SCHEDULE B - HOLLY COURT: $46,240.00 $47,486.50 $46,966.06 $49,295.00 SCHEDULE C - OLD BIRCH STREET 45 2021.501 MOBILIZATION (5%) LUMP SUM 1$2,000.00$2,000.00$1,600.00$1,600.00$1,871.83$1,871.83$2,000.00$2,000.0046 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 100$10.00$1,000.00$12.60$1,260.00$10.15$1,015.00$7.00$700.0047 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 100$5.00$500.00$3.85$385.00$3.90$390.00$3.00$300.0048 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 5$150.00$750.00$130.00$650.00$161.67$808.35$125.00$625.0049 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 20$10.00$200.00$46.60$932.00$40.37$807.40$60.00$1,200.0050 2231.501 BITUMINOUS PATCHING MIXTURE TON 20$200.00$4,000.00$147.00$2,940.00$135.09$2,701.80$130.00$2,600.0051 2232.501 MILL BITUMINOUS SURFACE S Y 2000$2.00$4,000.00$3.20$6,400.00$1.68$3,360.00$3.00$6,000.0052 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 200$4.00$800.00$3.00$600.00$2.38$476.00$2.00$400.0053 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 380$64.00$24,320.00$64.90$24,662.00$64.58$24,540.40$66.00$25,080.0054 2504.602 ADJUST GATE VALVE EACH 1$250.00$250.00$64.60$64.60$430.59$430.59$380.00$380.0055 2563.601 TRAFFIC CONTROL LS 1$500.00$500.00$1,400.00$1,400.00$714.87$714.87$5,000.00$5,000.00 Project: 02988-14 - 2016 Mill and Overlay Improvement Project Engineers Estimate Park Construction Company - Mpls Hardrives, Inc. (Rogers) Midwest AsphaltCorporation (EdnPrie) Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price56 2575.502 SEED MIXTURE 25-151 LB 30$5.00$150.00$3.25$97.50$4.40$132.00$3.00$90.0057 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 0.2$2,500.00$500.00$2,670.00$534.00$8,798.40$1,759.68$13,000.00$2,600.00Total SCHEDULE C - OLD BIRCH STREET: $38,970.00 $41,525.10 $39,007.92 $46,975.00 Total SCHEDULE A - HOLLY DRIVE: $272,240.00 $248,737.00 $252,687.60 $246,220.00 Total SCHEDULE B - HOLLY COURT: $46,240.00 $47,486.50 $46,966.06 $49,295.00 Total SCHEDULE C - OLD BIRCH STREET: $38,970.00 $41,525.10 $39,007.92 $46,975.00 Totals for Project 02988-14 $357,450.00 $337,748.60 $338,661.58 $342,490.00 % of Estimate for Project 02988-14 -5.51% -5.26% -4.19% Engineers Estimate Northwest Asphalt, Inc. North Valley, Inc. FPI Paving Contractors QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceProject: 02988-14 - 2016 Mill and Overlay Improvement Project Line No. Item Units SCHEDULE A - HOLLY DRIVE 1 2021.501 MOBILIZATION (5%) LUMP SUM 1$11,000.00$11,000.00$10,000.00$10,000.00$37,635.43$37,635.43$11,000.00$11,000.002 2104.501 REMOVE SEWER PIPE (STORM) L F 80$10.00$800.00$10.00$800.00$29.74$2,379.20$18.50$1,480.003 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 200$5.00$1,000.00$5.00$1,000.00$4.25$850.00$6.00$1,200.004 2104.509 REMOVE MAIL BOX SUPPORT EACH 2$50.00$100.00$50.00$100.00$91.40$182.80$80.00$160.005 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 250$5.00$1,250.00$2.50$625.00$3.60$900.00$3.75$937.506 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 11$100.00$1,100.00$90.00$990.00$134.41$1,478.51$95.00$1,045.007 2105.604 GEOTEXTILE FABRIC TYPE IV S Y 40$5.00$200.00$2.50$100.00$2.38$95.20$3.50$140.008 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10$150.00$1,500.00$100.00$1,000.00$123.66$1,236.60$155.00$1,550.009 2130.501 WATER MGAL 10$50.00$500.00$50.00$500.00$37.64$376.40$55.00$550.0010 2211.501 AGGREGATE BASE CLASS 5 TON 1100$20.00$22,000.00$11.70$12,870.00$12.65$13,915.00$21.50$23,650.0011 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 230$10.00$2,300.00$24.75$5,692.50$20.71$4,763.30$30.00$6,900.0012 2232.501 MILL BITUMINOUS SURFACE S Y 350$2.00$700.00$5.00$1,750.00$5.22$1,827.00$10.00$3,500.0013 2331.601 BITUMINOUS PAVEMENT RECLAMATION SQ YD 9300$2.00$18,600.00$1.39$12,927.00$2.08$19,344.00$1.85$17,205.0014 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 550$4.00$2,200.00$2.50$1,375.00$3.05$1,677.50$1.85$1,017.5015 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 920$64.00$58,880.00$62.15$57,178.00$62.17$57,196.40$70.00$64,400.0016 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 1250$62.00$77,500.00$60.90$76,125.00$60.91$76,137.50$68.00$85,000.0017 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 500$45.00$22,500.00$27.50$13,750.00$22.64$11,320.00$30.00$15,000.0018 2501.511 "12"" CS PIPE CULVERT" L F 60$30.00$1,800.00$30.00$1,800.00$71.38$4,282.80$28.00$1,680.0019 2501.511 18" CS PIPE CULVERT LIN FT 80$42.00$3,360.00$35.00$2,800.00$111.83$8,946.40$32.50$2,600.0020 2501.515 "12"" CS PIPE APRON" EACH 4$250.00$1,000.00$160.00$640.00$211.76$847.04$215.00$860.0021 2501.515 18" CS PIPE APRON EACH 4$350.00$1,400.00$195.00$780.00$723.30$2,893.20$225.00$900.0022 2511.501 RANDOM RIPRAP CLASS III CU YD 24$150.00$3,600.00$100.00$2,400.00$113.02$2,712.48$125.00$3,000.0023 2540.602 INSTALL MAIL BOX SUPPORT EACH 2$100.00$200.00$90.00$180.00$161.30$322.60$95.00$190.0024 2540.602 MAIL BOX (TEMPORARY) EACH 11$50.00$550.00$50.00$550.00$37.64$414.04$55.00$605.0025 2563.601 TRAFFIC CONTROL LS 1$2,500.00$2,500.00$31,100.00$31,100.00$1,182.83$1,182.83$1,500.00$1,500.0026 2573.540 FILTER LOG TYPE WOOD FIBER BIOROLL LIN FT 6000$4.00$24,000.00$3.15$18,900.00$2.58$15,480.00$2.50$15,000.0027 2573.603 SILT FENCE TYPE MACHINE SLICED LIN FT 1000$2.75$2,750.00$2.15$2,150.00$2.42$2,420.00$2.50$2,500.0028 2575.502 SEED MIXTURE 25-151 LB 200$5.00$1,000.00$4.00$800.00$3.49$698.00$3.50$700.0029 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 200$4.00$800.00$4.00$800.00$1.88$376.00$1.85$370.0030 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 1.5$2,500.00$3,750.00$8,000.00$12,000.00$2,865.67$4,298.51$2,900.00$4,350.0031 2582.502 "4"" DBLE SOLID LINE PAINT" L F 3400$1.00$3,400.00$0.30$1,020.00$0.32$1,088.00$0.50$1,700.00Total SCHEDULE A - HOLLY DRIVE: $272,240.00 $272,702.50 $277,276.74 $270,690.00 SCHEDULE B - HOLLY COURT 32 2021.501 MOBILIZATION (5%) LUMP SUM 1$2,000.00$2,000.00$2,000.00$2,000.00$1,612.95$1,612.95$2,750.00$2,750.00 Engineers Estimate Northwest Asphalt, Inc. North Valley, Inc. FPI Paving Contractors Project: 02988-14 - 2016 Mill and Overlay Improvement Project Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price33 2104.501 REMOVE BITUMINOUS CURB L F 200$5.00$1,000.00$2.50$500.00$3.49$698.00$6.00$1,200.0034 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 100$10.00$1,000.00$5.00$500.00$4.25$425.00$7.00$700.0035 2104.513 SAWING BITUMINOUS PAVEMENT L F 100$5.00$500.00$2.50$250.00$3.60$360.00$3.75$375.0036 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 5$150.00$750.00$100.00$500.00$123.66$618.30$155.00$775.0037 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 60$22.00$1,320.00$24.75$1,485.00$79.29$4,757.40$35.00$2,100.0038 2231.501 BITUMINOUS PATCHING MIXTURE TON 20$200.00$4,000.00$150.00$3,000.00$145.17$2,903.40$200.00$4,000.0039 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 280$4.00$1,120.00$2.50$700.00$3.05$854.00$1.85$518.0040 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 500$64.00$32,000.00$62.15$31,075.00$63.04$31,520.00$70.00$35,000.0041 2535.501 BITUMINOUS CURB LIN FT 200$7.00$1,400.00$7.50$1,500.00$7.37$1,474.00$13.00$2,600.0042 2563.601 TRAFFIC CONTROL LS 1$500.00$500.00$4,300.00$4,300.00$322.59$322.59$3,000.00$3,000.0043 2575.502 SEED MIXTURE 25-151 LB 30$5.00$150.00$4.00$120.00$3.49$104.70$3.50$105.0044 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 0.2$2,500.00$500.00$8,000.00$1,600.00$2,865.65$573.13$2,900.00$580.00Total SCHEDULE B - HOLLY COURT: $46,240.00 $47,530.00 $46,223.47 $53,703.00 SCHEDULE C - OLD BIRCH STREET 45 2021.501 MOBILIZATION (5%) LUMP SUM 1$2,000.00$2,000.00$2,000.00$2,000.00$1,344.13$1,344.13$2,400.00$2,400.0046 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 100$10.00$1,000.00$5.00$500.00$4.25$425.00$7.00$700.0047 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 100$5.00$500.00$2.50$250.00$3.60$360.00$3.75$375.0048 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 5$150.00$750.00$100.00$500.00$123.66$618.30$155.00$775.0049 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 20$10.00$200.00$24.75$495.00$79.29$1,585.80$35.00$700.0050 2231.501 BITUMINOUS PATCHING MIXTURE TON 20$200.00$4,000.00$150.00$3,000.00$145.17$2,903.40$200.00$4,000.0051 2232.501 MILL BITUMINOUS SURFACE S Y 2000$2.00$4,000.00$2.25$4,500.00$3.33$6,660.00$3.50$7,000.0052 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 200$4.00$800.00$2.50$500.00$3.05$610.00$1.85$370.0053 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 380$64.00$24,320.00$64.87$24,650.60$63.91$24,285.80$70.00$26,600.0054 2504.602 ADJUST GATE VALVE EACH 1$250.00$250.00$400.00$400.00$220.08$220.08$500.00$500.0055 2563.601 TRAFFIC CONTROL LS 1$500.00$500.00$3,650.00$3,650.00$698.95$698.95$3,000.00$3,000.0056 2575.502 SEED MIXTURE 25-151 LB 30$5.00$150.00$4.00$120.00$3.49$104.70$3.50$105.0057 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 0.2$2,500.00$500.00$8,000.00$1,600.00$2,865.65$573.13$2,900.00$580.00Total SCHEDULE C - OLD BIRCH STREET: $38,970.00 $42,165.60 $40,389.29 $47,105.00 Total SCHEDULE A - HOLLY DRIVE: $272,240.00 $272,702.50 $277,276.74 $270,690.00 Total SCHEDULE B - HOLLY COURT: $46,240.00 $47,530.00 $46,223.47 $53,703.00 Total SCHEDULE C - OLD BIRCH STREET: $38,970.00 $42,165.60 $40,389.29 $47,105.00 Totals for Project 02988-14 $357,450.00 $362,398.10 $363,889.50 $371,498.00 % of Estimate for Project 02988-14 1.38% 1.80% 3.93% Engineers Estimate Rum River Contracting Units QuantityUnit PriceTotal PriceUnit PriceTotal PriceProject: 02988-14 - 2016 Mill and Overlay Improvement Project Line No. Item SCHEDULE A - HOLLY DRIVE 1 2021.501 MOBILIZATION (5%) LUMP SUM 1$11,000.00$11,000.00$12,700.00$12,700.002 2104.501 REMOVE SEWER PIPE (STORM) L F 80$10.00$800.00$15.00$1,200.003 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 200$5.00$1,000.00$4.60$920.004 2104.509 REMOVE MAIL BOX SUPPORT EACH 2$50.00$100.00$350.00$700.005 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 250$5.00$1,250.00$2.80$700.006 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 11$100.00$1,100.00$90.00$990.007 2105.604 GEOTEXTILE FABRIC TYPE IV S Y 40$5.00$200.00$10.00$400.008 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10$150.00$1,500.00$225.00$2,250.009 2130.501 WATER MGAL 10$50.00$500.00$750.00$7,500.0010 2211.501 AGGREGATE BASE CLASS 5 TON 1100$20.00$22,000.00$21.32$23,452.0011 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 230$10.00$2,300.00$39.66$9,121.8012 2232.501 MILL BITUMINOUS SURFACE S Y 350$2.00$700.00$2.26$791.0013 2331.601 BITUMINOUS PAVEMENT RECLAMATION SQ YD 9300$2.00$18,600.00$1.39$12,927.0014 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 550$4.00$2,200.00$5.30$2,915.0015 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 920$64.00$58,880.00$65.73$60,471.6016 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 1250$62.00$77,500.00$64.04$80,050.0017 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 500$45.00$22,500.00$33.66$16,830.0018 2501.511 "12"" CS PIPE CULVERT" L F 60$30.00$1,800.00$37.50$2,250.0019 2501.511 18" CS PIPE CULVERT LIN FT 80$42.00$3,360.00$46.50$3,720.0020 2501.515 "12"" CS PIPE APRON" EACH 4$250.00$1,000.00$300.00$1,200.0021 2501.515 18" CS PIPE APRON EACH 4$350.00$1,400.00$400.00$1,600.0022 2511.501 RANDOM RIPRAP CLASS III CU YD 24$150.00$3,600.00$75.00$1,800.0023 2540.602 INSTALL MAIL BOX SUPPORT EACH 2$100.00$200.00$130.00$260.0024 2540.602 MAIL BOX (TEMPORARY) EACH 11$50.00$550.00$50.00$550.0025 2563.601 TRAFFIC CONTROL LS 1$2,500.00$2,500.00$1,100.00$1,100.0026 2573.540 FILTER LOG TYPE WOOD FIBER BIOROLL LIN FT 6000$4.00$24,000.00$2.69$16,140.0027 2573.603 SILT FENCE TYPE MACHINE SLICED LIN FT 1000$2.75$2,750.00$1.35$1,350.0028 2575.502 SEED MIXTURE 25-151 LB 200$5.00$1,000.00$1.60$320.0029 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 200$4.00$800.00$2.89$578.0030 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 1.5$2,500.00$3,750.00$9,550.00$14,325.0031 2582.502 "4"" DBLE SOLID LINE PAINT" L F 3400$1.00$3,400.00$0.30$1,020.00Total SCHEDULE A - HOLLY DRIVE: $272,240.00 $280,131.40 SCHEDULE B - HOLLY COURT 32 2021.501 MOBILIZATION (5%) LUMP SUM 1$2,000.00$2,000.00$2,300.00$2,300.00 Engineers Estimate Rum River Contracting Project: 02988-14 - 2016 Mill and Overlay Improvement Project Line No. Item Units QuantityUnit PriceTotal PriceUnit PriceTotal Price33 2104.501 REMOVE BITUMINOUS CURB L F 200$5.00$1,000.00$3.82$764.0034 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 100$10.00$1,000.00$4.61$461.0035 2104.513 SAWING BITUMINOUS PAVEMENT L F 100$5.00$500.00$3.20$320.0036 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 5$150.00$750.00$225.00$1,125.0037 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 60$22.00$1,320.00$39.66$2,379.6038 2231.501 BITUMINOUS PATCHING MIXTURE TON 20$200.00$4,000.00$94.50$1,890.0039 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 280$4.00$1,120.00$5.18$1,450.4040 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 500$64.00$32,000.00$66.81$33,405.0041 2535.501 BITUMINOUS CURB LIN FT 200$7.00$1,400.00$10.18$2,036.0042 2563.601 TRAFFIC CONTROL LS 1$500.00$500.00$300.00$300.0043 2575.502 SEED MIXTURE 25-151 LB 30$5.00$150.00$12.70$381.0044 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 0.2$2,500.00$500.00$9,550.00$1,910.00Total SCHEDULE B - HOLLY COURT: $46,240.00 $48,722.00 SCHEDULE C - OLD BIRCH STREET 45 2021.501 MOBILIZATION (5%) LUMP SUM 1$2,000.00$2,000.00$2,450.00$2,450.0046 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 100$10.00$1,000.00$4.61$461.0047 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 100$5.00$500.00$3.20$320.0048 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 5$150.00$750.00$225.00$1,125.0049 2221.501 AGGREGATE SHOULDERING CLASS 5 TON 20$10.00$200.00$68.00$1,360.0050 2231.501 BITUMINOUS PATCHING MIXTURE TON 20$200.00$4,000.00$94.50$1,890.0051 2232.501 MILL BITUMINOUS SURFACE S Y 2000$2.00$4,000.00$4.76$9,520.0052 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 200$4.00$800.00$8.79$1,758.0053 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 380$64.00$24,320.00$79.87$30,350.6054 2504.602 ADJUST GATE VALVE EACH 1$250.00$250.00$500.00$500.0055 2563.601 TRAFFIC CONTROL LS 1$500.00$500.00$650.00$650.0056 2575.502 SEED MIXTURE 25-151 LB 30$5.00$150.00$12.70$381.0057 2575.605 SEEDING (INCL. SEED, FERT, MULCH, DISC ANCHOR) ACRE 0.2$2,500.00$500.00$9,550.00$1,910.00Total SCHEDULE C - OLD BIRCH STREET: $38,970.00 $52,675.60 Total SCHEDULE A - HOLLY DRIVE: $272,240.00 $280,131.40 Total SCHEDULE B - HOLLY COURT: $46,240.00 $48,722.00 Total SCHEDULE C - OLD BIRCH STREET: $38,970.00 $52,675.60 Totals for Project 02988-14 $357,450.00 $381,529.00 % of Estimate for Project 02988-14 6.74%I hereby certify that this is an exact reproduction of bids received.Certified By: _______________________________ License No. ________Date: ____________43338May 17, 2016 CITY COUNCIL AGENDA ITEM 6Bii STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: May 23, 2016 TOPIC: Consider Resolution No. 16-40, Approving Construction Services Contract with WSB & Associates, 2016 Road Maintenance Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to complete the construction services for the 2016 Road Maintenance Project. BACKGROUND On April 11, 2016, the City Council authorized bidding of the 2016 Road Maintenance Project. The project includes Holly Drive, Holly Court, and Old Birch Street (north/south section) as a full depth reclamation and/or overlay. WSB and Associates has submitted a proposal to complete the construction services for the 2016 Road Maintenance Project in the amount of $35,895.00. The substantial completion date for this project is August 19, 2016 and the final completion date including restoration is September 30, 2016. RECOMMENDATION Staff is recommending approval of Resolution No. 16-40 authorizing the construction services contract. ATTACHMENTS 1. Resolution No. 16-40 2. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 16-40 RESOLUTION AUTHORIZING CONSTRUCTION SERVICES CONTRACT 2016 ROAD MAINTENANCE PROJECT WHEREAS, the City is maintaining streets as part of their annual pavement management plan; and WHEREAS, on May 23, 2016, the City awarded the above-mentioned project to Park Construction Company, Minneapolis, Minnesota, in the amount of $337,748.60; and WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. WSB and Associates, Inc., is hereby designated as the engineer for this improvement. The engineer shall provide construction services for the making of such improvement. 2. City staff is authorized to execute a professional services agreement with WSB and Associate, Inc., in the not to exceed amount of $35,895.00. Adopted by the Council of the City of Lino Lakes this 23th day of May, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Equal Opportunity Employer wsbeng.com K:\02988-140\Admin\Contract\2016 MO CONSTRUCTION PROPOSAL 5 17 16.doc May 17, 2016 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Provide Construction Services for the 2016 Road Maintenance Project City of Lino Lakes, MN WSB Project No. 02988-140 Dear Mr. Grochala: The City recently opened bids for the above-mentioned project. The apparent low bid is Park Construction Company, with a bid in the amount of $337,748.60. The City is now seeking a proposal to perform the construction services for this project. WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering services associated with the City’s 2016 Road Maintenance Project. Our construction services scope of work includes the following tasks: · Contract Administration · Construction Observation · Construction Staking · Materials Testing Coordination The engineering fee to complete the 2016 Road Maintenance Project is as follows: Contract Administration ................ $ 9,388 (Hourly not to exceed) Construction Observation ............. $ 18,936 (Hourly not to exceed) Construction Staking ..................... $ 4,160 (Hourly) Material Testing Coordination ...... $ 3,411 (Hourly not to exceed) Total Fee $ 35,895 Our construction observation fees are estimated hourly based on a fifty (50) hour work week and the contractor substantially completing the work in approximately five (5) weeks. We will work diligently with the City and the contractor to ensure a timely schedule is kept in accordance with the plans and specifications. WSB & Associates assumes the City will coordinate a City hired sub-consultant to provide the materials testing services required for the project, but the responsibility to coordinate and schedule these activities in a timely manner is included in WSB’s scope of work. Mr. Michael Grochala May 17, 2016 Page 2 K:\02988-140\Admin\Contract\2016 MO CONSTRUCTION PROPOSAL 5 17 16.doc A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the 2016 Road Maintenance Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763-287-7167. Sincerely, WSB & Associates, Inc. Edward Youngquist Project Manager ACCEPTED BY: The City of Lino Lakes hereby accepts the WSB proposal of $35,895.00 for all services outlined in this letter. City of Lino Lakes Name Title Date State Aid ProjectProject Manager Project Engineer Lead Project Two PersonInspector Survey Crew Clerical Total WORK TASK Contract No Ed Youngquist Katie Koscielak Allen Greco Karla Pederson HoursCostTask DescriptionA PROJECT MANAGEMENT (time included within specific phases)B CONTRACT ADMINISTRATIONPre-Construction Conference2 2 2 1 7 $701.00Weekly Meeting (Assume 2 meetings)2 2 4 1 9 $889.00Labor Compliance2 46 $566.00Documentation Review2 46 $626.00Contract Administration4 2 4 4 14 $1,358.00Monthly Pay Estimates2 6 4 12 $1,106.00Final Pay Voucher2 4 4 10 $918.00Materials Certification3 69 $849.00Materials Certification Summary3 47 $661.00Final Documentation2 2 12 2 18 $1,714.00SUBTOTAL CONTRACT ADMINISTRATION$9,388.00C CONSTRUCTION INSPECTION SERVICESPre-Project Inspection / Removal Measurements2 10 820 $1,952.00Full Time Construction Inspection 8 16 120144 $13,800.00Traffic Control Inspection 44 $376.00Construction Staking & coordination4 26 30 $4,536.00Punchlist / Final Inspection2 10 10 4 26 $2,432.00SUBTOTAL CONSTRUCTION INSPECTION SERVICES$23,096.00D MATERIALS TESTING DOCUMENTATION & REVIEW Testing Documentation1 2 47 $691.00Grading & Base Field Testing Coordination / Review 12 47 $691.00Bituminous Field Testing Coordination / Review1 2 47 $691.00Materials Testing Coordination2 2 8 2 14 $1,338.00Assume July , 2016 Start Date/ September 1, 2016 Substantial Completion DateTotal Hours33 60 216 26 223572016 Hourly Costs125.00 95.00 94.00 160.00 73.00WSB SALARY COSTS$4,125.00 $5,700.00 $20,304.00 $4,160.00 $1,606.00$35,895.00Lino Lakes, MinnesotaMill & Overlay, Full Reclamation and Appurtenant Work2016 Road Maintenance ProjectESTIMATE OF COST WSB & Associates Inc. CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: May 23, 2016 TOPIC: Resolution No. 15-41 Granting Wetland Conservation Easement VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting consideration of Resolution No. 15-41 granting a Wetland Conservation Easement to Dupont Holdings LLC as part of the Saddle Club development. BACKGROUND In August 2014, the City Council passed Resolution No. 14-63 approving the PUD Final Plan/Final Plat for Saddle Club. Saddle Club is a 55 lot residential subdivision located on 40 acres south of Old Birch Street. A condition of final plat approval was the conveyance of Outlots A, D, E and G of Saddle Club First Addition to the City as part of the City’s open space preservation network. This was completed, however, as part of the development approvals the developer is responsible for wetland mitigation and restoration improvements within the Outlots. This includes an obligation under the Minnesota Wetland Conservation Act to record a Declaration of Restrictions and Covenants for Project-Specific Wetland Replacement. Conveyance of the Wetland Conservation Easement will allow the developer to fulfill these obligations. In granting this easement, the City does not assume any of Grantee’s obligations or costs for wetland replacement, maintenance or repair within the Property under the Minnesota Wetland Conservation Act. RECOMMENDATION Staff recommends approval of Resolution No. 15-41. ATTACHMENTS 1. Resolution No. 15-41 CITY OF LINO LAKES RESOLUTION NO. 15-41 RESOLUTION GRANTING WETLAND CONSERVATION EASEMENT SADDLE CLUB RESIDENTIAL DEVELOPMENT WHEREAS, Dupont Holdings, LLC is the developer of the Saddle Club subdivision within Lino Lakes, having platted Saddle Club First Addition; and WHEREAS, developer granted a Conservation Easement to both the Rice Creek Watershed District and the City over a portion of the Saddle Club First Addition, which easement was recorded with the Anoka County Recorder on or about April 13, 2015, as Document No. 2105002.004; and WHEREAS, developer transferred the following parcels (collectively, the Property) to the City via quit claim deed recorded with the Anoka County Recorder on or about April 13, 2015, as Document No. 2105002.006: Outlots A, D, E and G, Saddle Club First Addition, Anoka County Minnesota. ; and WHEREAS, developer has continuing obligations for the preservation and maintenance of wetlands within the Property, including an obligation under the Minnesota Wetland Conservation Act to record a Declaration of Restrictions and Covenants for Project-Specific Wetland Replacement (DORC); and WHEREAS, in order to facilitate Developer’s obligations for the DORC, the City desires to grant Developer a wetland conservation easement over the Property. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes that a Wetland Conservation Easement, in the form attached hereto as Exhibit A, is hereby granted to Dupont Holdings, LLC. Adopted by the Council of the City of Lino Lakes this 23rd day of May, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk EXHIBIT A ------------------------------------(Reserved for Recording Data)----------------------------------- WETLAND CONSERVATION EASEMENT This Wetland Conservation Easement is made and entered into this ________ day of _______________, 2016, by the City of Lino Lakes, a Minnesota municipal corporation (City or Grantor) and Dupont Holdings, LLC, a Minnesota limited liability company (Developer or Grantee). Recitals 1. Developer is the developer of the Saddle Club subdivision within Lino Lakes, having platted Saddle Club First Addition. 2. Developer granted a Conservation Easement to both the Rice Creek Watershed District and the City over a portion of the Saddle Club First Addition, which easement was recorded with the Anoka County Recorder on or about April 13, 2015, as Document No. 2105002.004. 3. Developer transferred the following parcels (collectively, the Property) to the City via quit claim deed recorded with the Anoka County Recorder on or about April 13, 2015, as Document No. 2105002.006: Outlots A, D, E and G, Saddle Club First Addition, Anoka County Minnesota. 4. Developer has continuing obligations for the preservation and maintenance of wetlands within the Property, including an obligation under the Minnesota Wetland Conservation Act to record a Declaration of Restrictions and Covenants for Project-Specific Wetland Replacement (DORC). 5. In order to facilitate Developer’s obligations for the DORC, the City desires to grant Developer a wetland conservation easement over the Property. Easement 1. Grantor hereby grants to Grantee a perpetual Wetland Conservation Easement across the entirety of the Property for the purpose of fulfilling Grantee’s obligations under the Minnesota Wetland Conservation Act, including those obligations arising out of Grantee’s DORC covering all or a portion of the Property. Grantee’s rights under this Easement include the right to establish a perpetual conservation easement pursuant to Minnesota Statutes, chapter 84C. 2. Grantee is solely responsible for fulfilling its wetland conservation obligations under the Wetland Conservation Act and any other related obligations imposed by the State of Minnesota’s Board of Water and Soil Resources or other regulatory agencies. 3. By this Easement, Grantee is granted access to the Property and permission to create, modify, maintain, repair or replace wetlands and adjacent upland features as required by the approved DORC. Grantee may also grant access to the State and its agents, and other public representatives with Wetland Conservation Act authority, for inspection, monitoring and enforcement purposes. Grantee shall not grant access to the Property by the general public. 4. By granting this Easement, Grantor does not assume any of Grantee’s obligations or costs for wetland replacement, maintenance or repair within the Property under the Minnesota Wetland Conservation Act. 5. Grantee shall defend and hold Grantor harmless from and against all liabilities, damages, claims, costs and other similar expenses that are incurred by Grantor by reason of bodily injury or death of any person or damage to or destruction of any property arising from Grantee’s exercise of the rights granted under this Easement, except to the extent such liabilities, damages, claims, costs and other similar expenses arise from the negligence or willful misconduct of Grantor. 6. This Easement may not be modified without written consent of both Grantor and Grantee. GRANTOR: CITY OF LINO LAKES, MINNESOTA By: _________________________________ Jeff Reinert, Mayor Attest: By: _________________________________ Julianne Bartell, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this _______ day of __________________, 2016, before me, a notary public, personally appeared Jeff Reinert and Julianne Bartell, the Mayor and City Clerk, respectively, of the City of Lino Lakes, Minnesota, named in the foregoing instrument and acknowledged said instrument on behalf of the City. ____________________________________ Notary Public GRANTEE: DUPONT HOLDINGS, LLC By: ________________________________ Marcel Eibensteiner President and Chief Manager STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this _______ day of __________________, 2016, before me, a notary public, personally appeared Marcel Eibensteiner, the President and Chief Manager of Dupont Holdings, LLC, Grantee in the foregoing instrument, and acknowledged said instrument on behalf of Dupont Holdings, LLC. ____________________________________ Notary Public Thi s i nst r ument dr af t ed by: Rat wi k, Roszak & Mal oney, P. A. 730 Second Ave. S. , Sui t e 300 Mi nneapol i s, MN 55402 ( 612) 339-0060 (JJL)