HomeMy WebLinkAbout09-26-2016 Council Meeting MinutesCOUNCIL MINUTES
September 26, 2016
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APPROVED
CITY OF LINO LAKES
MINUTES
DATE : September 26, 2016
TIME STARTED : 6:30 p.m.
TIME ENDED : 7:40 p.m.
MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher,
Manthey, and Mayor Reinert
MEMBERS ABSENT
Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
Grochala; Finance Director Sarah Cotton; City Planner Katie Larsen; Director of Public Safety John
Swenson; and City Clerk Julie Bartell
PUBLIC COMMENT
No one was present to address the council regarding a matter not on the agenda.
SETTING THE AGENDA
The agenda was approved as presented.
SPECIAL PRESENTATION
Barb Culp, representing the Lino Lakes Ambassadors Program, thanked the city and council for their
support of the Ambassadors Program and she presented the three individuals who will represent the
city as ambassadors for the coming year - Rachel Steinberg, Morgan Belting and Olivia Anizor. The
ambassadors reviewed some of their plans for the near future. Mayor Reinert expressed his support
for the program.
CONSENT AGENDA
Council Member Rafferty moved to approve the Consent Agenda, Items I through IF, as presented.
Council Member Maher seconded the motion. Motion carried on a voice vote.
ITEM ACTION
Consideration of Expenditures:
41 A) Consideration of Expenditures:
42 i) September 26, 2016 (Check No. 104486 through 104593)
43 in the amount of $413,742.85
Approved
44 B) Consider approval of September 6, 2016 Work Session Minutes Approved
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September 26, 2016
APPROVED
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C)
Consider approval of September 12, 2016 Council Meeting
Approved
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Minutes
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D)
Consider approval of Resolution No. 16-102, Appointing
Approved
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additional election judges for the November 8 General Election
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E)
Consider Resolution 16-117, Peddler License for The Window
Approved
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Store
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F)
Consider approval of September 12, 2016 Special Session
Approved
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Minutes
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54 FINANCE DEPARTMENT REPORT
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56 2A) Recommendations for Issuance of Bonds:
57 i. Consider Resolution No. 16-116, Providing for the Issuance and Sale of Approximately
58 $1,420,000 General Obligation Water Utility Revenue Bonds, Series 2016A
59 ii. Consider Resolution No. 16-125, Providing for the Issuance and Sale of Approximately
60 $1,980,000 Taxable General Obligation Improvement Refunding Bonds, Series 2016B
61 iii. Consider Resolution No. 16-126, Providing for the Issuance and Sale of Approximately
62 $1,600,000 General Obligation Tax Abatement Refunding Bonds, Series 2016C
63 Director Cotton reviewed the three proposed bond issuances, one to fund the Aqua Lane project and
64 two refunding issues. She noted the recommendation of the city's financial advisor, Springsted, Inc.,
65 to proceed with these reissuances. She introduced Springsted representative Paul Steinman.
66 Council Member Kusterman clarified that the impact upon taxpayers won't change for the refunding
67 because the bonds already exist.
68 Mayor Reinert clarified that the city is saving by refunding, something in the area of $25,000.
69 Council Member Kustenman moved to approved Resolution No. 16-116 as presented. Council
70 Member Manthey seconded the motion. Motion carried on a voice vote.
71 Council Member Kusterman moved to approved Resolution No. 16-125 as presented. Council
72 Member Manthey seconded the motion. Motion carried on a voice vote.
73 Council Member Kusterman moved to approved Resolution No. 16-126 as presented. Council
74 Member Manthey seconded the motion. Motion carried on a voice vote.
75 2B) Consider Resolution No. 16-119, Adopting the Preliminary 2016 Tax Levy, Collectible in
76 2017 - Director Cotton reported that the resolution adopts the city's preliminary tax levy. She noted
77 that this would represent the city's maximum levy and it can be lowered but not raised. She
78 explained the basis of the levy proposed and also the amount it represents.
79 Mayor Reinert noted that valuations have risen in the city in an amount over six percent. What the
80 city is doing tonight is setting a maximum levy percentage and he is hoping that the council will work
81 to bring it down further. hi good conscience he cannot support the levy as presented because he
82 doesn't see it as living within means.
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COUNCIL MINUTES September 26, 2016
APPROVED
83 Council Member Manthey noted multiple meetings on the budget and that he feels the council has
84 reviewed it well. He has seen reductions through this process; he hopes it can go lower and he
85 appreciates the work of staff.
86 Mayor Reinert recalled a time when the council literally went through every item in the budget in
87 order to reduce the budget lower than what staff said they absolutely needed; he will be continuing
88 review.
89 Council Member Manthey moved to approved Resolution No. 16-120 as presented. Council Member
90 Maher seconded the motion. Motion carried on a voice vote. (Nay — Reinert, Rafferty)
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92 2C) Consider Resolution No. 16-120, Setting the Date and Time for the Public Hearing for
93 the Proposed 2017 Operating Budget and 2016 Tax Levy, Collectible in 2017 — Director Cotton
94 explained the requirement to hold a public hearing on the tax levy and time proposed for the city.
95 Council Member Maher moved to approved Resolution No. 16-120 as presented. Council Member
96 Manthey seconded the motion. Motion carried on a voice vote.
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98 2D) Consider Resolution No. 16-I21, Canceling the 2016/2017 Debt Service Tax Levy for
99 G.O. Tax Increment Financing Bond, Series 2007A — Director Cotton reviewed the request to
100 cancel the tax levy based on staff s analysis indicating the levy is not needed for payment of debt
101 service. The debt relates to the 35W/Lake Drive interchange.
102 Council Member Maher moved to approve Resolution No. 16-121 as presented. Council Member
103 Rafferty seconded the motion. Motion carried on a voice vote.
104 2E) Consider Resolution No. 16-122, Canceling the 2016/2017 Debt Service Tax Levy for the
105 G.O. Improvement Bond, Series 2013A — Director Cotton reviewed the request to cancel the tax
106 levy based on staff s analysis indicating the levy is not needed for payment of debt service. The debt
107 relates to the Otter Lake Road Project
108 Council Member Rafferty moved to approved Resolution No. 16-122 as presented. Council Member
109 Maher seconded the motion. Motion carried on a voice vote.
110 2F) Consider Resolution No. 16-123, Canceling the 2016/2017 Debt Service Tax Levy for
111 G.O. Bond, Series 2014 — Director Cotton reviewed the request to cancel the tax levy based on
112 analysis indicating the levy is not needed for payment of debt service. The debt relates to the 21s'
113 Avenue Extension/Northpoint Utilities and Utility Improvements (Well #6 and Wellhouse.
114 Council Member Maher moved to approved Resolution No. 16-123 as presented. Council Member
115 Manthey seconded the motion. Motion carried on a voice vote.
116 2G) Consider Resolution No. 16-124, Canceling the 2016/2017 Debt Service Tax Levy for
117 G.O. Capital Note, Series 2016A, - Director Cotton reviewed the request to cancel the tax levy basd
118 on staff s analysis that the levy is not needed for payment of debt service. The debt relates to
119 payments made to the City of Circle Pines for the cable communications system upgrade project of
120 North Metro Telecommunications.
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APPROVED
Council Member Maher moved to approved Resolution No. 16-124 as presented. Council Member
Manthey seconded the motion. Motion carried on a voice vote.
ADMINISTRATION DEPARTMENT REPORT
There was no report from the Administration Department.
PUBLIC SAFETY DEPARTMENT REPORT
There was no report from the Public Safety Department.
PUBLIC SERVICES DEPARTMENT REPORT
There was no report from the Public Services Department.
COMMUNITY DEVELOPMENT DEPARTMENT REPORT
138 6A) Clearwater Creek Business Park:
139 i. Consider Resolution No. 16-109, Approving Final Plan/Final Plat, Clearwater Creek Business
140 Park — Community Development Director Grochala reviewed a presentation that included a site
141 overview, a development plan and plat, and a view of the architecture planned for the building (colors yet
142 to be decided). Items of concern that have been addressed are screening from the residential area,
143 placement of an exterior recycling enclosure, site landscaping (including upgrade of trees), screening
144 along the highway, and a unique feature that is a conservation area. He reviewed the extension of 21 st
145 Avenue, a portion of which will be included in Centerville and for which an easement from them will be
146 required. He reviewed the first phase of that street development. The overall plans comply with the
147 preliminary approval; conditions are attached. He also noted the flood zone implications. He noted the
148 development agreement and joint powers agreement related to 21St Avenue (with the City of Centerville).
149 Mayor Reinert checked on the actions of the advisory Boards (Environmental and Planning & Zoning)
150 which were both unanimous in approval.
151 Council Member Maher moved to approve Resolution No. 16-109 as presented. Council Member
152 Manthey seconded the motion. Motion carried on a voice vote.
153 ii. Consider Resolution No. 16-110, Approving Development Agreement, Clearwater Creek
154 Business Park
155 Community Development Director Grochala reviewed the terms of the proposed agreement.
156 Council Member Maher moved to approve Resolution No. 16-110 as presented. Council Member
157 Manthey seconded the motion. Motion carried on a voice vote.
158 iii. Consider Resolution No. 16-111, Approving Joint Powers Agreement with City of
159 Centerville, 211t Avenue Road Extension — Community Development Director Grochala explained the
160 need for a joint powers agreement with the City of Centerville for 2 1 " Avenue that assigns roles and
161 responsibilities (to the cities) as appropriate, with larger items such as resurfacing to be negotiated in the
162 future.
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APPROVED
163 Council Member Maher moved to approve Resolution No. 111 as presented. Council Member Rafferty
164 seconded the motion. Motion carried on a voice vote.
165 6B) Consider Resolution No. 16-127 Approving Conditional Use Permit Amendment and Site
166 Plan Review for Addition for Audio/Video Control Room at Eagle Brook Church — City Planner
167 Larsen reviewed a PowerPoint presentation including:
168 - an addition to northwest corner of existing facility of an audio control facility;
169 - size of existing facility and of proposed addition;
170 - site location and aerial map indicating location of addition;
171 - need for a conditional use permit since the area is zoned rural;
172 - existing building and addition of a small storm pond;
173 - a building plan and color rendering;
174 - Planning and Zoning board approval;
175 - safety plans for sprinkling equipment (plans were thoroughly reviewed by the fire chief);
176 - compliance of the plans to the city's regulations and guides.
177 Council Member Maher to approve Resolution No. 16-127 as presented. Council Member Manthey
178 seconded the motion. Motion carried on a voice vote.
179 6C) Consider Resolution No. 16-108 Approving Grading Agreement for St. Clair Estates — WSB
180 Engineer Brian Bourassa reported that the resolution approves a grading agreement for the project. He
181 reviewed the history of the project, noting that the final plans and plat will be coming forward this fall
182 but the developer wishes to receive approval of just this agreement to allow them to begin operations on
183 grading quickly.
184 Council Member Kusterman moved to approve Resolution No. 16-108 as presented. Council Member
185 Maher seconded the motion Motion carried on a voice vote.
186 6D) 2016 Aqua Lane to Black Duck Drive Trunk Water Main Project — WSB Represntative
187 Brian Bourassa explained that the resolutions provide authorization for staff to accept the bids received
188 and to allow staff to execute a construction services contract with WSB and Associates to monitor the
189 project as necessary.
190 i. Consider Resolution No. 16-113 Accepting bids and Awarding a Construction Contract
191 Council Member Kusterman moved to approve Resolution No. 16-113 as presented. Council Member
192 Maher seconded the motion. Motion carried on a voice vote.
1.93 ii. Consider Resolution No. 16-114 Approving Construction Services Contract with WSB &
194 Associates
195 Council Member Kusterman move dto approve Resolution No. 16-114 as presented. Council Member
196 Maher seconded the motion. Motion carried on a voice vote. Council Member Rafferty abstained from
197 voting.
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APPROVED
198 Consider Resolution No. 16-112, Approving Conveyance of Trail Easement to Anoka County,
199 Legacy at Woods Edge Regional Trail Connection — Community Development Director Grochala
200 reported that the resolution provides for an easement over a trail as is being requested by Anoka County.
201 Council Member Manthey moved to approve Resolution No. 16-112 as presented. Council Member
202 Rafferty seconded the motion. Motion carried on a voice vote.
203 6E) Consider Resolution No. 16-81, Approving Payment No. 8 and Final, 2015 Street
204 Reconstruction Project (Shenandoah Area) — WSB Representative Brian Bourassa reported that the
205 resolution approves a final payment for the 2015 street reconstruction project. The final payment amount
206 was noted as well as the final total project cost. Council Member Rafferty suggested that this project was
207 well done as it needed to be. Mayor Reinert remarked on doing what was right for the residents in this
208 case (allowing wells to remain).
209 Council Member Kuserman moved to approve Resolution No. 16-81 as presented. Council Member
210 Maher seconded the motion. Motion carried on a voice vote.
211 6G) Consider Resolution No. 16-115 Approving Change Order No. 2 and Final Pay Voucher No.
212 4, 2015 Mill and Overlay Project — WSB Representative Brian Bourassa reported. The resolution
213 providing for a change order and final payment for the 2015 Mill and Overlay project. The project is
214 complete and staff is prepared to recommend approval of these actions. He noted the change order, final
215 payment and overall project cost. Good to get this challenging project buttoned up.
216 Council Member Rafferty moved to approve Resolution No. 16-115 as presented. Council Member
217 Maher seconded the motion. Motion carried on a voice vote.
218 611) Consider Resolution No. 16-118, Approving Payment No. 7 and Final, Birch Street &
219 Centerville Road Street and Trunk Utility Improvements — WSB Engineer Represenative Brian
220 Bourassa reviewed the written report on the project and the staff recommendation to move forward with
221 a final payment. Final costs were noted.
222 Council Member Kusterman moved to approve Resolution No. 16-118 as presented. Council Member
223 Maher seconded the motion. Motion carried on a voice vote.
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225 UNFINISHED BUSINESS
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227 There was no Unfinished Business.
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229 NEW BUSINESS
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231 There was no New Business.
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233 COMMUNITY EVENTS
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235 ABSENTEE VOTING STARTED Friday, September 23. You may vote early at City Hall. Hours
236 are 8:00 a.m. to 4:30 p.m. Monday through Friday. Information is available on the City website to
237 apply for a ballot by mail.
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APPROVED
WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 17
through October 31 from 10:00 a.m. to 7:00 p.m.
BACKYARD BIRDS - learn more about the birds in our backyard! Over 100 birds call Lino Lakes
home - Please join us on Wednesday, September 28 at 6:30 p.m. in the City Hall chambers
COMMUNITY CALENDAR
Community Calendar —A Look Ahead
September 26, 2016 through October 10, 2016
Wednesday, September 28 6:30 pm, Council Chambers
Environmental Board
Monday, October 3
6:00 pm, Community Room
Council Work Session
Thursday, October 6
8:00 am, Community Room
EDAC
-�
Monday, October 10
6:00 pm, Community Room
Council Work Session
Monday, October 10
6:30 pm, Council Chambers
City Council Meeting
A D-InI TRN
There being no further business, Council Member Kusterman moved to adjourn at 7:40 p.m. Council
Member Maher seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the regular
265 J'ultarniepartell, City lerk
266
Jeff Rein&d, Mayor
10, 2016.
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