HomeMy WebLinkAbout09-26-2016 Council Work Session Minutes1
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CITY COUNCIL SPECIAL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
September 26, 2016
: September 26, 2016
. 6:00 p.m.
. 6:28 p.m.
: Council Member Rafferty, Kusterman,
Maher, Manthey and Mayor Reinert
: None
Staff members present: City Administrator Jeff Karlson; Public Safety Director Swenson;
Community Development Director Grochala; Finance Director Sarah Cotton; City Clerk
Julie Bartell.
1. 2017 Budget and Tax Levy — Finance Director Cotton noted the updated budget
documents included in the packet. She noted the Gap Analysis and how staff proposes to
continue seeking reductions in the amount of $26,000. She noted a flat tax capacity rate
of 45.985 percent.
There were no questions from the council.
2. Review Regular Agenda —
Finance Department — Finance Director Cotton reviewed her requests to the council.
Item 2Ai relates to issuance of bonds for the Aqua Lane project.
Items 2Aii and 2Aiii are refunding actions. Council Member Kusterman confirmed that
this is the appropriate time to move on refunding and that staff is monitoring other bonds
for the best opportunity. He also asked if the city could borrow from itself for these costs
and Ms. Cotton said it isn't allowed and the city does practice that as able. Council
Member Kusterman asked that staff provide the actual statute language that governs the
practice.
Items 2B through 2G — All relating to the 2017 Preliminary budget, were reviewed.
A memorandum was distributed regarding Item 2D through Item 2G, all relating to the
cancelation of debt service for bond indebtedness because adequate resources are
available to make payment of the ensuing year debt service.
Item 6A — Connnunity Development Director Grochala reviewed the three actions items,
all relating to the Clearwater Creek Business Park project. There will be continuing
discussion on the color of the building. There are trucks hauling out there, working on
the grading for a couple weeks yet.
1
CITY COUNCIL SPECIAL WORK SESSION
APPROVED
September 26, 2016
46 Item 6B — Planner Larsen explained the addition of an audio/control room planned by
47 Eagle Brook Church. There were no issues presented in the advisory board process.
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49 Item 6C — WSB Engineer Brian Bourassa noted the history of the project before the
50 council. The developer would like to get moving and that is purpose of requesting a
51 grading only permit. Council Member Manthey received a confirmation that there is
52 enough funding escrowed to take care of any potential problems.
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Item 6D — WSB Engineer Brian Bourassa reviewed the bid results for the water main
project and also showed a drawing of the project area. The second part of the action
relates to a construction services contract for administration and other monitoring of the
project.
Item 6G — WSB Engineer Brian Bourassa briefly reviewed the final pay request for the
original project and alternate. The cost did run high because of an error by the engineer
and some funds were contributed by WSB as a result. It was a challenging project
overall but he's proud of the result. Mayor Reinert asked if the amount of the final pay is
fair considering the fault of the contractor. Staff explained that this final pay represents
additional work that was necessary but wasn't identified at the onset. The council
received confirmation that this will finish the project.
Item 6E — Community Development Director Grochala gave a short overview of the
action requesting authorization for an easement over a city trail.
The meeting was adjourned at 6:28 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
October 10, 2016. �-
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78 Juliann Bartell, City Jerk
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