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Home My WebLink About11-14-2016 Council Meeting MinutesCOUNCIL MINUTES November 14, 2016 1 CITY OF LINO LADES 2 MINUTES 3 4 DATE November 14, 2016 5 TIME STARTED 6*30 p.m. 6 TIME ENDED 7:05 p.m. 7 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher, 8 Manthey, and Mayor Reinert 9 MEMBERS ABSENT 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; Finance Director Sarah Cotton; 13 Director of Public Safety John Swenson; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SETTING THE AGENDA 20 21 The agenda was approved as amended to remove Item 4A. 22 23 SPECIAL, PRESENTATIONS 24 25 Presentation of Award — L4CP 40 under 40 — Captain Wayne Wegener 26 27 Oath of Police Service — Oath of Police Service 2g 29 CONSENT AGENDA 3o 31 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1 D, as presented. 32 Council Member Maher seconded the motion. Motion carried on a voice vote. 33 34 ITEM ACTION 35 36 Consideration of Expenditures: 37 38 November 14, 2016 (Check No. 10472 — 39 104898, $914,670.34) Approved 40 41 FINANCE DEPARTMENT REPORT 42 43 Finance Director Cotton noted the Fee Schedule ordinance before the council for consideration of first 44 reading. The schedule has been circulated for changes and some adjustments are noted in the 45 ordinance. There are some inflationary increases included. 1 COUNCIL MINUTES November 14, 2016 APPROVED 46 47 Council Member Kusterman moved to approve the first reading of Ordinance 12-16 as presented. 48 Council Member Manthey seconded the motion. Motion carried on a voice vote. 49 50 ADMINISTRATION DEPARTMENT REPORT 51 52 Administrator Karlson noted the request for first reading of an ordinance that would amend the city 53 code relative to city advisory boards. The council indicated interest in increasing the quarterly 54 stipend for advisory board members and the ordinance provides for an increase of $25 per meeting. 55 Council Member Rafferty recognized the important work of the city's advisory boards. 56 57 Council Member Rafferty moved to approve the first reading of Ordinance No. 11-16, as presented. 58 Council Member Maher seconded the motion. Motion carried on a voice vote. 59 60 PUBLIC SAFETY DEPARTMENT REPORT 61 62 There was no report from the Public Safety Department. 63 64 PUBLIC SERVICES DEPARTMENT REPORT 65 66 There was no report from the Public Services Department. 67 68 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 69 70 6A) Lino Lakes Elementary School Renovation, Resolution No. 16436 - City Planner reviewed 71 the location of the project and proposal for renovations. Staff has fully reviewed the proposal and 72 did request certain revisions that have been accommodated. This action requests an amendment to 73 the conditional use permit for the property. She noted that the regulations impacting the proposed 74 project and requiring this consideration were passed since the current development was built. She 75 showed the proposed facade that will be modernized, reviewed additional agreements that will be 76 forthcoming, and the Planning and Zoning Board recommendation for approval. She requested that 77 the council add to the resolution language regarding extending the crosswalk in the parking lot to 78 connect to Main Street. 79 80 Council Member Kusterman moved to approve Resolution 16-136 with addition of language recommended 81 by staff. Council Member Manthey seconded the motion. Motion carried on a voice vote. 82 83 613) Resolution No. 16452, Approving a Variance for 1558 Meadowview Court for a Porch 84 Addition — City Planner Larsen reviewed the location of the property and the contractor's work on it. 85 The porch is constructed but ended up with an encroachment issue on the rear yard setback. The 86 option other than to grant a variance would be to require removal of the porch. Both staff and the 87 Planning and Zoning Board recommend approval of the variance. 88 89 The mayor noted that typically the city council does not grant variances but he sees that this involves 90 a specific situation. Council Member Kusterman remarked that having the approval of the impacted November 14, 2016 91 neighbors makes him more comfortable with the request. Council Member Manthey suggested that 92 this does involve a somewhat unique property as well. 93 94 Council Member Manthey moved to approve Resolution No. 16-152 as presented. Council Member 95 Kusterman seconded the motion. Motion carried on a voice vote. 96 97 6C) Resolution 16453, Rejecting Bids for the 2016 Surface Water Maintenance Project - City 98 Engineer Hankee noted that staff is recommending rejection of the bids received and that the project 99 be revised to better meet the needs of the city budget. 100 101 Council Member Rafferty asked if there is a concern that the project has to change versus getting 102 better bids in the spring. City Engineer Hankee noted that the project is typically a fall one but this 103 year the ground is wet and the contractors are still busy due to the warm weather. 104 105 Council Member Maher moved to approve Resolution No. 16-153, as presented. Council Member 106 Manthey seconded the motion. Motion carried on a voice vote. 107 108 6D) Resolution No. 16454, Approving Minnesota Department of Health Grant — City Engineer 109 Hankee reviewed the written report requesting that staff be authorized to enter into a grant agreement 110 to assist with implementation of the city's well head protection program. 111 112 Council Member Manthey moved to approve Resolution No. 154 as presented. Council Member 113 Kusterman seconded the motion. Motion carried on a voice vote. 114 115 6E) Resolution No. 155, Approving a Joint Powers Agreement for Street Lighting of the of the 116 Sunset Avenue and 109th Ave/Apollo Drive Roundabout — City Engineer Hankee explained that 117 the proposed agreement with the City of Blaine covers certain costs related to the intersection and she 118 reviewed the costs required of the city. Mayor Reinert asked if this is an upcharge/premium charge or 119 straight labor. City Engineer Hankee said it is a cost basis — the cost will be charged as indicated. 120 121 Council Member Kusterman moved to approve Resolution No. 155 as presented. Council Member 122 Rafferty seconded the motion. Motion carried on a voice vote. 123 124 6F) Resolution No. 16450, Declaring Intent to Reimburse from Bond Proceeds for the Black 125 Duck Dr/Aqua Lane Trunk Water Main Project - Community Development Director Grochala 126 reviewed the staff report requesting that the city council declare the city's intent to reimburse certain 127 bond proceeds as required by the Internal Revenue Service. 128 129 Council Member Kusterman moved to approve Resolution No. 150 as presented. Council Member 130 Manthey seconded the motion. Motion carried on a voice vote. 131 132 UNFINISHED BUSINESS 133 134 There was no Unfinished Business. 135 COUNCIL, MINUTES 136 137 NEW BUSINESS 138 139 There was no New Business. 140 141 COMMUNITY EVENTS 142 143 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, November 144 19 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 145 146 COMMUNITY CALENDAR 147 148 149 150 151 152 153 154 155 156 157 Calendar —A LookAhd Community ea November 14, 2016 through November 28, 2016 4. Monday, November 28 6:00 pm, Community Room Council Work Session 4. Monday, November 28 6:30 pm, Council Chambers City Council Meeting There being no further business, Council Member Rafferty moved to adjourn at 7:05 p.m. Council Member Maher seconded the motion. Motion carried on a unanimous voice vote. 158 These minutes were considered and approved at the regular 159 160 161 162 163 164 artell, City Jeff lj�i�ieft! Mayor 24, 2016. !l