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Home My WebLink About11-28-2016 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, November 28, 2016 *********** City Council Meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Roll Call - Council Members Rafferty, Kusterman, Manthey, Maher, and Mayor Reinert were present  Pledge of Allegiance  Open Mike / Public Comment - none  Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA A) Consideration of Expenditures: i) November 28, 2016 (Check No. 104899 through 104992) in the amount of $445,736.07 B) Consider approval of Oct. 24, 2016 Work Session Minutes C) Consider approval of Oct. 24, 2016 Council Meeting Minutes D) Consider approval of Nov. 7, 2016 Work Session Minutes E) Consider approval of Nov. 14, 2016 Council Meeting Minutes F) Consider Amending City of Lino Lakes Flexible Spending Accounts Plan G) Consider Approving Exempt Permit for Lawful Gambling Conducted by Knights of Columbus #9905 at St. Joseph Catholic Church H) Consider approval of Nov. 14, 2016 Budget Work Session Minutes Action Taken: Motion by Rafferty, seconded by Maher, to approve the Consent Agenda, except Items 1D and 1H that are postponed for further review, was adopted Council Agenda -2- November 28, 2016 EXPANDED AGENDA 2. FINANCE DEPARTMENT A) 2017 City Fee Schedule, Sarah Cotton i) Consider Second Reading and Adoption of Ordinance No. 12-16, Establishing the 2017 City Fee Schedule Action Taken: Motion by Kusterman, seconded by Manthey, to approve the 2nd Reading and adoption of Ordinance No. 12-16 as presented, was adopted: Yeas, 5; Nays none ii) Consider Resolution No. 16-158, Approving Summary Publication of Ordinance No. 12-16 Action Taken: Motion by Kusterman, seconded by Manthey, to approve Resolution No. 16-158 as presented, was adopted 3. ADMINISTRATION DEPARTMENT A) Consider 2nd Reading of Ordinance No. 11-16, Amending Title 200, Chapters 211, 212, and 217 of the Lino Lakes Code of Ordinances Relating to Advisory Boards, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Maher, to approve the 2nd Reading and adoption of Ordinance No. 11-16 as presented, was adopted: Yeas, 5; Nays none 4. PUBLIC SAFETY DEPARTMENT A) Consider Resolution No. 16-144, Accepting Traffic Safety Grant State fiscal years of 2017 & 2018 Renewal, John Swenson Action Taken: Motion by Manthey, seconded by Kusterman, to approve Resolution No. 16-144 as presented, was adopted B) Consider Acceptance Monetary Donation to LLPSD Canine Unit, John Swenson Action Taken: Motion by Maher, seconded by Rafferty, to accept the donation as recommended, was adopted C) Consider Promotion to District Fire Chief, John Swenson Action Taken: Motion by Kusterman, seconded by Manthey, to approve the promotion of Jeff Frid as recommended, was adopted D) Consider Promotion to Deputy Director – Police Division, John Swenson Action Taken: Motion by Manthey, seconded by Kusterman, to approve the promotion of Kyle Leibel as recommended, was adopted E) Consider Donation of Seized Property to Bikes for Kids, John Swenson Action Taken: Motion by Maher, seconded by Rafferty, to authorized the donation of certain seized property as recommended, was adopted Council Agenda -3- November 28, 2016 EXPANDED AGENDA 5. PUBLIC SERVICES DEPARTMENT A) No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consider Resolution No. 16-157, Approving Payment No. 3 and Final, 2016 Mill and Overlay Project, Diane Hankee Action Taken: Motion by Maher, seconded by Rafferty, to approve Resolution No. 16-157 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Rafferty, seconded by Maher, to adjourn the regular meeting at 6:53 p.m. was adopted Following adjournment of the regular meeting, the City Council will reconvene for a special closed meeting (City Administrator’s review) Community Calendar – A Look Ahead November 28, 2016 through December 12, 2016 Wednesday, November 30 6:30 pm, Council Chambers Environmental Board Thursday, December 1 8:00 am, Community Room EDAC Monday, December 5 6:00 pm, Community Room Council Work Session Monday, December 5 6:30 pm, Community Room Park Board Monday, December 12 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL AGENDA Monday, November 28, 2016 *********** City Council Meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A) Consideration of Expenditures: i) November 28, 2016 (Check No. 104899 through 104992) in the amount of $445,736.07 B) Consider approval of Oct. 24, 2016 Work Session Minutes C) Consider approval of Oct. 24, 2016 Council Meeting Minutes D) Consider approval of Nov. 7, 2016 Work Session Minutes E) Consider approval of Nov. 14, 2016 Council Meeting Minutes F) Consider Amending City of Lino Lakes Flexible Spending Accounts Plan G) Consider Approving Exempt Permit for Lawful Gambling Conducted by Knights of Columbus #9905 at St. Joseph Catholic Church H) Consider approval of Nov. 14, 2016 Budget Work Session Minutes 2. FINANCE DEPARTMENT A) 2017 City Fee Schedule, Sarah Cotton i) Consider Second Reading and Adoption of Ordinance No. 12-16, Establishing the 2017 City Fee Schedule *Council may vote to dispense with the full reading of the ordinance *Roll call vote is required for adoption of the ordinance Council Agenda -2- November 28, 2016 ii) Consider Resolution No. 16-158, Approving Summary Publication of Ordinance No. 12-16 3. ADMINISTRATION DEPARTMENT A) Consider 2nd Reading of Ordinance No. 11-16, Amending Title 200, Chapters 211, 212, and 217 of the Lino Lakes Code of Ordinances Relating to Advisory Boards, Jeff Karlson *Council may vote to dispense with the full reading of the ordinance *Roll call vote is required for adoption of the ordinance 4. PUBLIC SAFETY DEPARTMENT A) Consider Resolution No. 16-144, Accepting Traffic Safety Grant State fiscal years of 2017 & 2018 Renewal, John Swenson B) Consider Acceptance Monetary Donation to LLPSD Canine Unit, John Swenson C) Consider Promotion to District Fire Chief, John Swenson D) Consider Promotion to Deputy Director – Police Division, John Swenson E) Consider Donation of Seized Property to Bikes for Kids, John Swenson 5. PUBLIC SERVICES DEPARTMENT A) No report. 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consider Resolution No. 16-157, Approving Payment No. 3 and Final, 2016 Mill and Overlay Project, Diane Hankee 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Following adjournment of the regular meeting, the City Council will reconvene for a special closed meeting (City Administrator’s review) Community Calendar – A Look Ahead November 28, 2016 through December 12, 2016 Wednesday, November 30 6:30 pm, Council Chambers Environmental Board Thursday, December 1 8:00 am, Community Room EDAC Monday, December 5 6:00 pm, Community Room Council Work Session Monday, December 5 6:30 pm, Community Room Park Board Monday, December 12 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL SPECIAL WORK SESSION October 24, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : October 24, 2016 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7 Maher, Manthey and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Community Development 11 Director Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; Finance 12 Director Sarah Cotton; Deputy Public Safety Director Kelly McCarthy; City Clerk Julie 13 Bartell. 14 15 1. I-35W North Corridor Project Consent – Community Development Director 16 Grochala said the matter is informational for the council at this point. No action has 17 been taken to this point. The date of the hearing will be November 20. Mayor Reinert 18 asked that the matter be added to the next work session action in order to formalize the 19 standing of the city even if that action is non action. 20 2. Review Regular Agenda 21 22 Item 1F, Minutes of Public Safety Update Special Work Session – Mayor Reinert 23 requested that the minutes be held from approval until the council has the opportunity to 24 discuss the direction on an annual capital contribution for fire equipment (to be discussed 25 at the next regular work session). The council concurred. 26 27 Items 2A, 2B and 2C were reviewed with Finance Director Cotton and Springsted Inc. 28 financial consultant to the city Terri Heaton. Ms. Heaton reviewed: 29 30 - the city’s bond rating for the bonds (stable at AA); 31 - the city’s strong management and fund positions; 32 - how the bond bids came through. 33 34 Item 3A – Administrator Karlson noted that extension of the intern position is requested 35 (for Alex McKenzie). These positions are normally extended through a one-year period 36 but not past that. 37 38 Item 4A – Resolution No. 16-1444, Accepting Traffic Safety Grant State Fiscal Years of 39 2017 & 2018 Renewal – Mayor Reinert suggested that this item be held from council 40 consideration until further discussion at the next regular work session. The council 41 concurred. 42 43 CITY COUNCIL SPECIAL WORK SESSION October 24, 2016 DRAFT 2 Item 6A – Resolution No. 16-135, Approving a Third Amendment to the PUD 44 Development Stage Plan/Preliminary Plat for Century Farm North - Ms. Larsen explained 45 that this is a third amendment to the Century Farm North development – side yard sets 46 backs would be changed to seven and one-half feet, or fifteen feet between all structures. 47 48 Item 6B through 6H – City Engineer Hankee reviewed the requests for three different 49 types of assessments to be registered with the county: individual, for municipal utilities 50 associates with private development, and city local improvement project. 51 52 The meeting was adjourned at 6:25 p.m. 53 54 These minutes were considered, corrected and approved at the regular Council meeting held on 55 November 28, 2016. 56 57 58 59 60 Julianne Bartell, City Clerk Jeff Reinert, Mayor 61 62 COUNCIL MINUTES October 24, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : October 24, 2016 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:20 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, 7 Manthey, and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11 Grochala; Director of Finance Sarah Cotton; and City Clerk Julie Bartell 12 13 PUBLIC COMMENT 14 15 Jamie Jensen, developer of property near Birch Street and Hokah Drive. There is a cul-de-sac at the 16 south end of his property. Based on the recommendation of the county, the cul-de-sac was moved to 17 the east and he lost some lakefront. The council denied a request to increase his impending 18 development project to 36 from 35 lots, a change which would have been helpful to him. If it 19 remains 35 lots then he’d prefer to move the cul-de-sac to the west. 20 21 Mayor Reinert recommended that Mr. Jensen’s situation be discussed at a future work session; the 22 issue is complex. 23 24 Community Development Director Grochala suggested that the watershed district is waiting for 25 additional information from Mr. Jensen. He’s confident that there is a design that will work well for 26 all and the developer plans should be put in place. 27 28 City Planner Larsen explained that staff has been working with Mr. Jensen on the matter. She will 29 discuss his question with him further and if necessary bring forward information to the council work 30 session. 31 32 SETTING THE AGENDA 33 34 The agenda was amended to remove Item 1F and Item 4A, both to be discussed at the next regular 35 work session. 36 37 CONSENT AGENDA 38 39 Council Member Maher moved to approve the Consent Agenda, as amended. Council Member 40 Rafferty seconded the motion. Motion carried unanimously. 41 42 ITEM ACTION 43 44 Consideration of Expenditures: 45 COUNCIL MINUTES October 24, 2016 DRAFT 2 October 24, 2016 (Check No. 104664 – 46 104761, $811,661.61) Approved 47 48 October 3, 2016 Council Work Session Minutes Approved 49 50 October 10, 2016 City Council Meeting Minutes Approved 51 52 Resolution No. 16-148, Authorizing Certification 53 Of Delinquent Water & Sewer Utility Charges for 54 Collection with 2016 Property Taxes Payable in 2017 Approved 55 56 Resolution No. 16-149, Appointing Addnl Election Judges Approved 57 58 October 10, 2016 Public Safety Update Session Approved 59 60 FINANCE DEPARTMENT REPORT 61 62 2A) Awarding the Sale of Bonds, Series 2016 63 i. Consider Resolution No. 16-145, Awarding the Sale of $1,420,000 General Obligation 64 Water Utility Revenue Bonds, Series 2016A – Finance Director Cotton noted that the three 65 resolutions relate to the sale of bonds for improvements and refunding of existing debt. She reviewed 66 the proposed use and terms of each proposed bond issuance. She introduced Terri Heaton, Springsted 67 Inc., financial consulant to the City, to review the results of the bond issuance. 68 Terri Heaton, Springsted Inc, noted that the bond sale results were received this morning and the 69 council received the results at the work session preceding the council meeting. She noted the 70 successful bidders and savings due to the refundings. Ms. Heaton also discussed the city’s credit 71 rating, remaining stable at AA (two from the very top credit rating). Positive findings of the credit 72 rating agencies were read and Ms. Heaton explained how those findings result in a good rate for the 73 city. 74 Council Member Maher moved to approve Resolution No. 16-145 as presented. Council Member 75 Rafferty seconded the motion. Motion carried on a voice vote (Council Member Kusterman abstained 76 from voting due to a possible conflict related to his employment with a public accounting firm). 77 ii. Consider Resolution No. 16-146, Awarding the Sale of $1,980,000 Taxable General 78 Obligation Refunding Improvement Bonds, Series 2016B 79 Council Member Maher moved to approve Resolution No. 16-145 as presented. Council Member 80 Manthey seconded the motion. Motion carried on a voice vote. (Council Member Kusterman abstained 81 from voting due to a possible conflict related to his employment with a public accounting firm). 82 iii. Consider Resolution No. 16-147, Awarding the Sale of $1,600,000 General Obligation Tax 83 Abatement Refunding Bonds, Series 2016C 84 Council Member Maher moved to approve Resolution No. 16-147 as presented. Council Member 85 Manthey seconded the motion. Motion carried on a voice vote. (Council Member Kusterman abstained 86 from voting due to a possible conflict related to his employment with a public accounting firm). 87 COUNCIL MINUTES October 24, 2016 DRAFT 3 88 89 ADMINISTRATION DEPARTMENT REPORT 90 91 3A) Consider Six-Month Employment Extension for Community Development Intern – City 92 Administrator Karlson stated that staff is recommending extension of an internship position held by 93 Mr. Alex McKenzie. The city has generally extended these intern positions through a one-year 94 period. Council Member Manthey noted that he understands that having a position such as this helps 95 cities bring in development and follow current activities. 96 97 Council Member Kusterman moved to approve the employment extension as recommended. Council 98 Member Manthey seconded the motion. Motion carried on a voice vote. 99 100 PUBLIC SAFETY DEPARTMENT REPORT 101 102 4A) Item 4A was removed from the agenda, to be discussed at the November work session. 103 104 PUBLIC SERVICES DEPARTMENT REPORT 105 106 There was no report from the Public Services Department. 107 108 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 109 110 6A) Consider Resolution No. 16-135, Approving Third Amendment to PUD Development 111 Stage Plan/Preliminary Plat for Century Farm North – City Planner Katie Larsen reviewed the 112 written staff report outlining a staff recommendation to approve an amendment allowing sideyard 113 setbacks for this development to become seven and one-half feet on each side. The current city 114 requirement would be ten feet. She showed the council a rendering of the proposed homes and 115 showed figures representing house plans. She reviewed the Planning and Zoning Board approval of 116 this development. This change will actually allow for a more marketable product for this 117 development. The developer had a conflict and was not able to attend. 118 Council Member Kusterman moved to approve Resolution No. 16-135 as presented. Council Member 119 Manthey seconded the motion. Motion carried on a voice vote. 120 6B) Consider Resolution No. 16-137, Adopting Special Assessment, Individual Utility 121 Connections - City Engineer Hankee explained that Items 6B through 6H relate to the adoption of 122 special assessments. Item 6B specifically relates to individual properties that have water available to 123 them and where the property owner choses to connect and pay for the work required. Ms. Hankee 124 reviewed the properties under consideration, explaining the location and amount of each. The other 125 assessment items (6C through 6H) relate to charges for municipal utilities associated with private 126 development and city local improvement projects. 127 Council Member Rafferty moved to approve Resolution No. 16-137 as presented. Council Member 128 Maher seconded the motion. Motion carried on a voice vote. 129 COUNCIL MINUTES October 24, 2016 DRAFT 4 6C) Consider Resolution No. 16-138, Adopting Special Assessment, NorthPointe 2nd Addition, 130 Diane Hankee 131 Council Member Kusterman moved to approve Resolution No. 16-138 as presented. Council Member 132 Manthey seconded the motion. Motion carried on a voice vote. 133 6D) Consider Resolution No. 16-139, Adopting Special Assessment, NorthPointe 3rd Addition, 134 Diane Hankee 135 Council Member Kusterman moved to approve Resolution No. 16-139 as presented. Council Member 136 Manthey seconded the motion. Motion carried on a voice vote. 137 6E) Consider Resolution No. 16-140, Adopting Special Assessment, NorthPointe 4th Addition, 138 Diane Hankee 139 Council Member Kusterman moved to approve Resolution No. 16-140 as presented. Council Member 140 Manthey seconded the motion. Motion carried on a voice vote. 141 6F) Consider Resolution No. 16-141, Adopting Special Assessment, Saddle Club 2nd Addition, 142 Diane Hankee 143 Council Member Kusterman moved to approve Resolution No. 16-141 as presented. Council Member 144 Manthey seconded the motion. Motion carried on a voice vote. 145 6G) Consider Resolution No. 16-142, Adopting Special Assessment, Century Farm North 6th 146 Addition, Diane Hankee 147 Council Member Kusterman moved to approve Resolution No. 16-142 as presented. Council Member 148 Manthey seconded the motion. Motion carried on a voice vote. 149 6H) Consider Resolution No. 16-143, Adopting Special Assessment, 21st Avenue, Diane 150 Hankee 151 Council Member Kusterman moved to approve Resolution No. 16-143 as presented. Council Member 152 Manthey seconded the motion. Motion carried on a voice vote. 153 154 UNFINISHED BUSINESS 155 156 There was no Unfinished Business. 157 158 NEW BUSINESS 159 160 There was no New Business. 161 162 COMMUNITY EVENTS 163 164 Mayor Reinert thanked all those who contributed to the city’s success in achieving status as a Beyond 165 the Yellow Ribbon Community, a program that will recognize the city as a community helping 166 COUNCIL MINUTES October 24, 2016 DRAFT 5 military service members. The special program to read the proclamation will be on Thursday, 167 October 17. He is proud to have been involved in the process that brings it forward. 168 BEYOND THE YELLOW RIBBON Lino Lakes has fulfilled all the requirements to become an 169 official Beyond the Yellow Ribbon Community. The public is welcome to join us for the 170 proclamation ceremony in the West Learning Center at Centennial High School on Thursday, October 171 27, at 7:00 p.m. 172 173 CENTENNIAL BAND BOOSTERS HOLIDAY BAZAAR, Saturday, October 29, 2016, 9:00 a.m. to 174 3:00 p.m. at Centennial Middle School, 399 Elm Street. The Boosters support the band program with 175 over 900 students, grades 6-12. 176 177 ABSENTEE VOTING HAS BEGUN You may absentee vote at City Hall. Hours are 8:00 a.m. to 178 4:30 p.m. Monday through Friday now through November 7. Information is available on the City 179 website to apply for a ballot by mail. 180 181 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 17 182 through October 31 from 10:00 a.m. to 7:00 p.m. 183 184 COMMUNITY CALENDAR 185 186 Community Calendar – A Look Ahead 187 October 24, 2016 through November 14, 2016 188 Thursday, November 3 8:00 am, Community Room EDAC 189 Monday, November 7 6:00 pm, Community Room Council Work Session 190 Monday, November 7 6:30 pm, Community Room Park Board 191 Tuesday, November 8 7:00 am to 8:00 pm Election Day 192 Wednesday, November 9 6:30 pm, Council Chambers Planning & Zoning 193 Monday, November 14 6:00 pm, Community Room Council Work Session 194 Monday, November 14 6:30 pm, Council Chambers City Council Meeting 195 196 ADJOURN 197 198 There being no further business, Council Member Kusterman moved to adjourn at 7:20 p.m. Council 199 Member Manthey seconded the motion. Motion carried on a voice vote. 200 201 These minutes were considered and approved at the regular Council Meeting, November 24, 2016. 202 203 204 205 206 Julianne Bartell, City Clerk Jeff Reinert, Mayor 207 208 CITY COUNCIL SPECIAL WORK SESSION November 7, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : November 7, 2016 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 8:50 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7 Maher, Manthey and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director Swenson; 11 Community Development Director Grochala; City Engineer Diane Hankee; Finance 12 Director Sarah Cotton; City Planner Katie Larsen. 13 14 1. DEA Task Force Officer - Public Safety Director Swenson reviewed the staff 15 report that recaps information relating to the city’s participation in the DEA Task Force, 16 including size of the task force, represented cities, and impact on the local community. 17 Council Member Kusterman asked if the assigned officer has any regular duties with the 18 Lino Lakes Police Department and Director Swenson explained that the officer’s work 19 does augment the work of the department but his specific duties are exclusively tied to the 20 work of the task force; his wages and benefits are paid by the task force. 21 22 The council discussed the ability of another community to send an officer to the task 23 force; Director Swenson said that’s certainly possible but he noted that the City won’t see 24 the same benefits if another community’s officer is assigned. For instance, in one case 25 the involvement and tools of the task force brought a local matter to a federal prosecution 26 level. 27 28 Council Member Manthey asked about the impact on the department’s narcotics work 29 and Director Swenson explained how the city would have to take on the work. The task 30 force has also produced forfeiture funds that assist the department in law enforcement; the 31 Chief feels the department is solid but the participation in the task force has benefited 32 from that collaboration. Council Member Manthey expressed concern about the loss of 33 the benefits to the city. Council Member Kusterman remarked that he would have 34 expected that drug arrests in the city would go up with task force participation rather than 35 down and Director Swenson explained that the numbers go down because the cases 36 actually become federal matters and don’t show in the state statistics that the city uses. 37 38 It was clarified that, should the city end the provision of an officer to the task force, the 39 city would not lose outstanding forfeited funds that are pending in the court system. 40 41 Mayor Reinert noted that the city has participated with the task force efforts by providing 42 an officer for five years and he believes it’s time for another community to step forward. 43 It is a budget matter that will be considered at the next budget work session. 44 45 CITY COUNCIL SPECIAL WORK SESSION November 7, 2016 DRAFT 2 2. Traffic Safety Grant Resolution No. 16-144 – Director Swenson noted that the 46 council called for more discussion on this matter. The City was awarded a grant to fund 47 one officer to work traffic safety duties. He explained the funding coverage provided 48 through the grant that includes overtime. The Minnesota Office of Traffic Safety that 49 administers this grant would like a new resolution reflecting their fiscal years. Mayor 50 Reinert asked what in the area of traffic enforcement has changed with this grant position 51 and that now causes the concern that he is hearing from businesses and individuals. 52 Director Swenson said that he feels that businesses need to serve responsibly in order to 53 not negatively impact the safety of all the citizens. Mayor Reinert remarked that he hears 54 about impacts on people who aren’t drinking and the general negative demeanor of some 55 of the work that this grant is funding. Director Swenson noted that all contacts are 56 recorded and he would urge anyone concerned to contact the department after any 57 incident of concern and it will be checked. Director Swenson added that what the 58 program does do is provide education and helps to respond to the many traffic related 59 complaints that the department receives from city residents. Council Member Manthey 60 remarked that he understands the need for an officer in this position to be assertive but 61 not aggressive; in his community he feels the additional traffic enforcement has been 62 beneficial and well received by residents. 63 64 Mayor Reinert noted that after two years of participation, it merits a review by the 65 council. 66 3. Audit Request for Proposals – Finance Director Cotton noted that an RFP was 67 distributed for city internal auditing services. There were four proposals received and 68 reviewed by staff. There aren’t a lot of differences in services to be provided but costs 69 do vary. She noted some concern about the last product provided by the City’s current 70 provider CliftonLarsonAllen; there were errors that were not properly corrected in their 71 reporting. She is recommending that the City go with a fresh perspective and enter a 72 three year contract with Red Path. Administrator Karlson suggested that he supports a 73 move at this time and he is comfortable with the Finance Director’s recommendation. 74 4. December City Council Meeting Schedule – Administrator Karlson noted that 75 some years the council has chosen to revise the December council meeting schedule due 76 to the holidays. Mayor Reinert said the council will plan on cancelling the second 77 meeting of the month unless it becomes evident that a meeting is necessary. 78 5. Ashley Swenson Trail Accessibility Letter – Public Services Director 79 DeGardner noted that the council requested this discussion. Mayor Reinert explained 80 that he was contacted by a resident who has concerns about the lack of accessibility for 81 disabled persons to the City’s trails and parks. Mr. DeGardner said his staff report 82 attempts to respond to the concerns raised. He noted that it is an unfortunate fact that 83 making trails more accessible is an expensive proposition. The trail segment that was 84 brought to light was reviewed and improvements would run in the area of $150,000. 85 Grant funds could be sought but they are more and more difficult to secure. He also 86 noted that the correspondence under discussion requests accessibility to parks. The 87 CITY COUNCIL SPECIAL WORK SESSION November 7, 2016 DRAFT 3 council has reviewed a park improvement plan that could provide more accessibility. 88 Mr. DeGardner said that one improvement that he could move on right away would be to 89 switch the pea gravel at Birch Park to wood chips and add some accessible play items in 90 2017. He noted a request at Lino Park recently that will result in a small change. 91 Overall, accessibility improvements have largely come as a reactive approach with 92 changes attempted when the city hears about needs. Council Member Maher noted the 93 importance of responding to the need to accessibility as a welcoming community. 94 Mayor Reinert suggested that Mr. DeGardner provide a response to Ms. Swenson 95 explaining what the city is practicably able to do and how that will be accomplished. 96 Director DeGardner said the work has been addressed as a priority and it will continue to 97 be included in budgeting priorities. 98 6. I-35W North Corridor Project – Community Development Director Grochala 99 remarked that while no action is required of the council on this matter, it is before the 100 council to finalize that no action response. Mayor Reinert said he’d like to eventually 101 see a resolution solidifying where the city ended up on this question. He would like to 102 say that municipal consent by non-action is just that and what the state gets – so 103 discussion remains open for the future (after the response period has ended). 104 7. Council Updates on Boards/Commissions - There were no updates offered. 105 8. Monthly Progress Report 106 Mayor Reinert called for discussion about plans for a City veterans’ memorial. 107 Administrator Karlson recalled that the last discussion on the topic in June involved 108 consideration of developing a park as a memorial site. Mayor Reinert suggested that 109 determining a location would be a first step, followed by a design, followed by a cost and 110 then finding necessary funding. He verified that the council still favors doing a project 111 and that the location would be the island at city hall. Council Member Manthey 112 remarked that he remains interested in a location by the new fire station and in 113 conjunction with park facilities. The mayor suggested that the council would then have 114 to look for funding for a park, possibility in the range of $8 million. Council Member 115 Kusterman noted that it may be a long range plan for that development. Council 116 Member Rafferty spoke in favor of doing the memorial at the city hall site; he feels that it 117 is appropriate especially because the city complex represents the freedoms and rights of 118 government that our veterans have fought for. Mayor Reinert said that location is his 119 number one choice as well. Budget wise it’s more feasible and more likely to be done in 120 the not so distant future. He also likes the idea of seeking grant funds. Administrator 121 Karlson remarked that he can envision the memorial on the city hall island but his 122 concern is that it wouldn’t work well for ceremonies because of traffic, etc. Council 123 Member Rafferty remarked that the idea is not to have regular gatherings but perhaps 124 more to draw people to the city complex. The mayor asked that the council consider the 125 matter further at the next regular work session. 126 CITY COUNCIL SPECIAL WORK SESSION November 7, 2016 DRAFT 4 Administrator Karlson provided an update on the Channel 16 (city cable channel) 127 discussion. He spoke about the city channel to the North Metro Telecommunications 128 Commission and they have agreed that providing additional services to keep services on 129 that channel updated is a priority for them. The mayor requested that they provide 130 viewership details as well; he wants to ensure that the city gets good services for the 131 funds provided for telecommunication services. 132 Council Member Rafferty asked about a city asset tour which he thinks would be 133 particularly beneficial to new members of the council; he’d be interested as well in seeing 134 new projects in the city such as the water tower and pump house. The council agreed to 135 participate in a tour previous to the next council meeting. 136 The council also scheduled the annual performance review for the City Administrator to 137 be held as a closed meeting following the November 28th regular council meeting. 138 Regarding the American Legion parking lot expansion, Community Development 139 Director Grochala updated the council on discussions between the Legion and city staff 140 on how the project could move forward. 141 9. Review Regular Agenda – All items on the agenda were briefly reviewed. 142 Item 1A, Expenditure Report – Council Member Rafferty asked for an explanation of the 143 community garden items and it was explained that refunds are granted for those 144 participants who adequately clean up their garden area. 145 Item 3A, Ordinance No. 11-16- Administrator Karlson explained that the ordinance 146 change would increase the stipend to city advisory board members by $25, as the council 147 requested. 148 Item 4A, Traffic Safety Grant – Mayor Reinert requested that the item be moved to the 149 November 28th council agenda since there are some pending budget discussions that 150 relate. 151 Item 6A, Lino Lakes Elementary School - City Planner Larsen reviewed the project that 152 includes additional classrooms (2), parking lot changes and a new façade on the front of 153 the building. Any change to their conditional use permit requires consideration. Staff 154 has no concerns about the project. 155 Item 6B – Variance for 1558 Meadowview Court – City Planner Larsen explained that the 156 request involves an already constructed porch that is fifteen inches too close to the 157 property line. Staff is recommending approval of a variance based on a careful review 158 CITY COUNCIL SPECIAL WORK SESSION November 7, 2016 DRAFT 5 and the impacted neighbor’s approval. The staff report will be added after Planning and 159 Zoning consideration on Wednesday. 160 Item 6C, 2016 Surface Water Management Program – City Engineer Hankee explained 161 why staff is recommending rejection of the bids received. Staff would intend to go out 162 for quotes based on needs, budget and the current conditions for contractors. 163 Item 6D, Grant Agreement with Department of Health for Wellhead Implementation Plan 164 – City Engineer Hankee reviewed the need to gain information on wellhead needs to 165 maintain safe and secure wells. Seeking grant funds is standard for cities with a wellhead 166 protection program. 167 Item 6E, Approving Joint Powers Agreement for Street Lighting of the Sunset Avenue 168 and 109th Ave/Apollo Drive Roundabout – City Engineer Hankee explained the 169 cooperative plans between cities that share this intersection. 170 171 The meeting was adjourned at 8:50 p.m. 172 173 These minutes were considered, corrected and approved at the regular Council meeting held on 174 November 28, 2016. 175 176 177 178 179 Julianne Bartell, City Clerk Jeff Reinert, Mayor 180 181 COUNCIL MINUTES November 14, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : November 14, 2016 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:05 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, 7 Manthey, and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11 Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; Finance Director Sarah Cotton; 12 Director of Public Safety John Swenson; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 No one was present to address the council regarding a matter not on the agenda. 17 18 SETTING THE AGENDA 19 20 The agenda was approved as amended to remove Item 4A. 21 22 SPECIAL PRESENTATIONS 23 24 Presentation of Award – IACP 40 under 40 – Captain Wayne Wegener 25 26 Oath of Police Service – Oath of Police Service 27 28 CONSENT AGENDA 29 30 Council Member Rafferty moved to approve the Consent Agenda, Items 1A through 1D, as presented. 31 Council Member Maher seconded the motion. Motion carried on a voice vote. 32 33 ITEM ACTION 34 35 Consideration of Expenditures: 36 37 November 14, 2016 (Check No. 10472 – 38 104898, $914,670.34) Approved 39 40 FINANCE DEPARTMENT REPORT 41 42 Finance Director Cotton noted the Fee Schedule ordinance before the council for consideration of first 43 reading. The schedule has been circulated for changes and some adjustments are noted in the 44 ordinance. There are some inflationary increases included. 45 COUNCIL MINUTES November 14, 2016 DRAFT 2 46 Council Member Kusterman moved to approve the first reading of Ordinance 12-16 as presented. 47 Council Member Manthey seconded the motion. Motion carried on a voice vote. 48 49 ADMINISTRATION DEPARTMENT REPORT 50 51 Administrator Karlson noted the request for first reading of an ordinance that would amend the city 52 code relative to city advisory boards. The council indicated interest in increasing the quarterly 53 stipend for advisory board members and the ordinance provides for an increase of $25 per meeting. 54 Council Member Rafferty recognized the important work of the city’s advisory boards. 55 56 Council Member Rafferty moved to approve the first reading of Ordinance No. 11-16, as presented. 57 Council Member Maher seconded the motion. Motion carried on a voice vote. 58 59 PUBLIC SAFETY DEPARTMENT REPORT 60 61 There was no report from the Public Safety Department. 62 63 PUBLIC SERVICES DEPARTMENT REPORT 64 65 There was no report from the Public Services Department. 66 67 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 68 69 6A) Lino Lakes Elementary School Renovation, Resolution No. 16-136 - City Planner reviewed 70 the location of the project and proposal for renovations. Staff has fully reviewed the proposal and 71 did request certain revisions that have been accommodated. This action requests an amendment to 72 the conditional use permit for the property. She noted that the regulations impacting the proposed 73 project and requiring this consideration were passed since the current development was built. She 74 showed the proposed façade that will be modernized, reviewed additional agreements that will be 75 forthcoming, and the Planning and Zoning Board recommendation for approval. She requested that 76 the council add to the resolution language regarding extending the crosswalk in the parking lot to 77 connect to Main Street. 78 79 Council Member Kusterman moved to approve Resolution 16-136 with addition of language recommended 80 by staff. Council Member Manthey seconded the motion. Motion carried on a voice vote. 81 82 6B) Resolution No. 16-152, Approving a Variance for 1558 Meadowview Court for a Porch 83 Addition – City Planner Larsen reviewed the location of the property and the contractor’s work on it. 84 The porch is constructed but ended up with an encroachment issue on the rear yard setback. The 85 option other than to grant a variance would be to require removal of the porch. Both staff and the 86 Planning and Zoning Board recommend approval of the variance. 87 88 The mayor noted that typically the city council does not grant variances but he sees that this involves 89 a specific situation. Council Member Kusterman remarked that having the approval of the impacted 90 COUNCIL MINUTES November 14, 2016 DRAFT 3 neighbors makes him more comfortable with the request. Council Member Manthey suggested that 91 this does involve a somewhat unique property as well. 92 93 Council Member Manthey moved to approve Resolution No. 16-152 as presented. Council Member 94 Kusterman seconded the motion. Motion carried on a voice vote. 95 96 6C) Resolution 16-153, Rejecting Bids for the 2016 Surface Water Maintenance Project - City 97 Engineer Hankee noted that staff is recommending rejection of the bids received and that the project 98 be revised to better meet the needs of the city budget. 99 100 Council Member Rafferty asked if there is a concern that the project has to change versus getting 101 better bids in the spring. City Engineer Hankee noted that the project is typically a fall one but this 102 year the ground is wet and the contractors are still busy due to the warm weather. 103 104 Council Member Maher moved to approve Resolution No. 16-153, as presented. Council Member 105 Manthey seconded the motion. Motion carried on a voice vote. 106 107 6D) Resolution No. 16-154, Approving Minnesota Department of Health Grant – City Engineer 108 Hankee reviewed the written report requesting that staff be authorized to enter into a grant agreement 109 to assist with implementation of the city’s well head protection program. 110 111 Council Member Manthey moved to approve Resolution No. 154 as presented. Council Member 112 Kusterman seconded the motion. Motion carried on a voice vote. 113 114 6E) Resolution No. 155, Approving a Joint Powers Agreement for Street Lighting of the of the 115 Sunset Avenue and 109th Ave/Apollo Drive Roundabout – City Engineer Hankee explained that 116 the proposed agreement with the City of Blaine covers certain costs related to the intersection and she 117 reviewed the costs required of the city. Mayor Reinert asked if this is an upcharge/premium charge or 118 straight labor. City Engineer Hankee said it is a cost basis – the cost will be charged as indicated. 119 120 Council Member Kusterman moved to approve Resolution No. 155 as presented. Council Member 121 Rafferty seconded the motion. Motion carried on a voice vote. 122 123 6F) Resolution No. 16-150, Declaring Intent to Reimburse from Bond Proceeds for the Black 124 Duck Dr/Aqua Lane Trunk Water Main Project - Community Development Director Grochala 125 reviewed the staff report requesting that the city council declare the city’s intent to reimburse certain 126 bond proceeds as required by the Internal Revenue Service. 127 128 Council Member Kusterman moved to approve Resolution No. 150 as presented. Council Member 129 Manthey seconded the motion. Motion carried on a voice vote. 130 131 UNFINISHED BUSINESS 132 133 There was no Unfinished Business. 134 135 COUNCIL MINUTES November 14, 2016 DRAFT 4 136 NEW BUSINESS 137 138 There was no New Business. 139 140 COMMUNITY EVENTS 141 142 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, November 143 19 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 144 145 COMMUNITY CALENDAR 146 147 Community Calendar – A Look Ahead 148 November 14, 2016 through November 28, 2016 149 Monday, November 28 6:00 pm, Community Room Council Work Session 150 Monday, November 28 6:30 pm, Council Chambers City Council Meeting 151 152 ADJOURN 153 154 There being no further business, Council Member Rafferty moved to adjourn at 7:05 p.m. Council 155 Member Maher seconded the motion. Motion carried on a unanimous voice vote. 156 157 These minutes were considered and approved at the regular Council Meeting, November 24, 2016. 158 159 160 161 162 Julianne Bartell, City Clerk Jeff Reinert, Mayor 163 164 CONSENT AGENDA ITEM 1F STAFF ORIGINATOR: Karissa Henning, Human Resources Manager MEETING DATE: November 28, 2016 TOPIC: Resolution No. 16-156, Resolution Amending the City of Lino Lakes Flexible Spending Accounts Plan VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to amend the City of Lino Lakes Flexible Spending Accounts Plan effective January 1, 2017. BACKGROUND: It is recommended that the City’s Flexible Spending Accounts Plan be amended to incorporate any changes that may have occurred. The last plan document was updated in 2015. The following resolution incorporates one change to the current plan document. It is: • The Plan changes the maximum contribution amount for Medical (out of pocket) Expenses from $2,550 to $2,600 effective January 1, 2017. RECOMMENDATION: Approve the change to the City’s Flexible Spending Accounts Plan effective January 1, 2017. CITY OF LINO LAKES RESOLUTION NO. 16-156 RESOLUTION AMENDING THE CITY OF LINO LAKES FLEXIBLE SPENDING ACCOUNTS PLAN WHEREAS, the plan was adopted per Resolution No. 78-90 with the effective date of January 1, 1991, and WHEREAS, the plan was amended and restated per Resolution No. 95-156 with an effective date of January 1, 1996, and again per Resolution No. 00-119 with an effective date of January 1, 2001, and again per Resolution No. 03-07 with an effective date of January 1, 2003, and again per Resolution No. 05-181 with an effective date of January 1, 2006, and again per Resolution No. 07-204 with an effective date of January 1, 2008, and again per Resolution No. 11-13, with an effective date of December 31, 2010, and again per Resolution No. 13-136, with an effective date of January 1, 2014, and again per Resolution No. 14-157, with an effective date of January 1, 2015, and WHEREAS, the City of Lino Lakes wishes to amend the plan document effective January 1, 2017, to include the following: • The Plan changes the maximum contribution amount for Medical (out of pocket) Expenses from $2,550 to $2,600. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lino Lakes that: 1. The City of Lino Lakes Flexible Spending Accounts Plan be amended and adopted in the form presented to the City Council effective as of January 1, 2017. Adopted by the Council of the City of Lino Lakes this 28th day of November, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________ Jeff Reinert, Mayor _________________________ Julie Bartell, City Clerk CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: November 28, 2016 TOPIC: Consider Approving Application for Exempt Permit for Lawful Gambling Conducted by Knights of Columbus #9905 at St. Joseph Catholic Church VOTE REQUIRED: 3/5 Vote INTRODUCTION The Knights of Columbus #9905 have applied for an exempt permit to conduct a raffle for a fundraiser benefit event. Funds raised will be used for educational scholarships. BACKGROUND Non-profit organizations are allowed, under the State Gambling Statutes, to apply for an exemption from a gambling license if they conduct five (5) or fewer gambling occasions per calendar year. The Knights of Columbus #9905 conducts five (5) or less per calendar and, therefore, remains exempt from requiring a gambling license. Minnesota Statutes, Chapter 349, Section 349.166, Subd. 2 does, however, require that the non- profit organizations applying for the exemption permit, notify the city that they are applying for the exemption and receive local approval. The application and background materials are on file in City Clerk’s office. RECOMMENDATION Adopt a motion approving the application for exemption with no waiting period. CITY COUNCIL SPECIAL WORK SESSION November 14, 2016 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : November 14, 2016 4 TIME STARTED : 7:20 p.m. 5 TIME ENDED : 9:30 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Kusterman, 7 Maher, Manthey and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Public Safety Director Swenson; 11 Community Development Director Grochala; Finance Director Sarah Cotton; City Clerk 12 Julie Bartell. 13 14 Finance Director Cotton presented new budget information developed since the council’s 15 last review (distributed). New information and health care costs have resulted in some 16 new figures within the gap analysis. She noted reductions of $110,000 resulting in a new 17 tax rate of 45.5%, to be reflected in the tax rate statement that is distributed to property 18 owners. 19 20 Council Member Manthey noted that staff promised to keep working at reductions and he 21 sees that has happened and that the tax rate has been reduced. 22 23 Council Member Rafferty asked for a review of positions added within the budget. 24 Mayor Reinert asked for discussion of personnel across the board. 25 26 Administrator Karlson explained the new positions: 27 - A CSO position is included that relates to the Police Department’s ACE program 28 and increased volume. Mayor Reinert recalled that there was to be a threshold at 29 which the position would go away but staff did not specifically recall that point. 30 Mayor Reinert suggested the position shouldn’t be added without that 31 information. Director Swenson noted the amount of revenue to date for the 32 program and the cost of the position ($25,000) with no additional car costs. 33 Council Member Manthey said he doesn’t recall a dollar amount but the council 34 could have that discussion now. Mayor Reinert indicated that without the 35 threshold he fears the position would never go away, even if the ACE program 36 slows. Council Member Kusterman asked if the threshold should be $75,000 37 considering the $25,000 cost of the position. Mayor Reinert suggested a direction 38 that the position shouldn’t be added without the threshold established. Director 39 Swenson said pre-2016, based on his review, the revenue was $40,000. Mayor 40 Reinert said it suggested it should be somewhat higher – perhaps $40,000 plus 41 $12,500. Director Swenson suggested a $65,000 revenue point as the threshold. 42 It was clarified that the position is not considered permanent at any rate. The 43 mayor clarified that at that point ($65,000) the position goes away, no further 44 action required. The council concurred. 45 CITY COUNCIL SPECIAL WORK SESSION November 14, 2016 DRAFT 2 - Reinstate from part-time to full-time the Office Specialist position in Finance – 46 Director Cotton recalled her request to transition certain utility functions to this 47 position, including serving as a front line resource and back-up to the utility 48 billing clerk. The individual in this position would also do scanning of certain 49 documents in the quest to reach a paperless status for the utility billing records. 50 The Mayor asked about increased activities that would call for additional 51 personnel. Mayor Reinert noted the full time Human Resources position brought 52 in this year with the promise of that position covering some additional duties. 53 Administrator Karlson said the work is there for the human resources position, 54 including benefits administration, seasonal hiring, working with hiring throughout 55 the city, wellness and safety program as well as working on performance 56 management. Council Member Rafferty recalled that Administrator Karlson 57 requested that this Office Specialist position be downsized and he wonders what 58 has changed. Council Member Manthey remarked that he recalls the position 59 would also help with some tasks that were being covered by the Finance Director 60 and that didn’t seem appropriate at that level. Council Member Rafferty 61 suggested that the utility billing function seems to be impacted by the Utility 62 Billing full-time person also providing IT services when those services are 63 supposed to be coming from Metro INet He asked if there is any need to increase 64 this position that relates to comp time balances and how that impacts the presence 65 of staff. Administrator Karlson said the additional half position is not being 66 added to cover comp time but to cover duties that exist. 67 68 - A .6 FTE position added to the Public Services division to support the current 69 single support position in that department. Addition of the Cartegraph system has 70 added workload to the Public Services Department. The mayor noted that the 71 system came at great expense but he wonders if it is costing the city in staff time 72 and the value when, in some cases, it isn’t providing good information that was 73 anticipated. Council Member Rafferty recognized that the city’s fuel system is 74 archaic and if it needs to be updated the system that draws the most from that 75 system should bear the cost. His visit to the department and review of the 76 Cartegraph system led him to believe that the fuel system is letting us down and 77 that is causing the overwork. Director DeGardner was requested to report to the 78 council on the Cartegraph system, what it does and what is working. 79 80 The mayor called for discussion of the DEA position in the Public Safety Department. 81 Council Member Manthey remarked that drugs are a strong force and he feels some 82 comfort in having this position in place. Mayor Reinert suggested that this person 83 actually works with thirteen people on metro area problems and the work would continue 84 with or without this city’s participation. 85 86 Council Member Manthey noted his experience with public safety and his awareness that 87 it’s a group effort – to work as a public safety community on efforts. He also noted the 88 forfeiture funds involved that come back to the city. 89 90 CITY COUNCIL SPECIAL WORK SESSION November 14, 2016 DRAFT 3 Council Member Rafferty asked staff to provide the makeup of the task force and 91 Director Swenson said he would. 92 93 Council Member Kusterman said he could support redeployment of the officer but not 94 eliminating an officer position. He also reviewed crime data and the fact that Lino Lakes 95 is a growing community - redeployment of the position makes sense. He recognizes the 96 correlation between cutting officers and increasing crime in the community, and he noted 97 information he has gathered on like cities and their crime rates. His goal is to keep crime 98 rates down in this city. Mayor Reinert said he’d support that action. The council 99 concurred. Director Swenson said he would contact the DEA about bringing the position 100 back to the City as of the first of the year. Mayor Reinert said if it goes into January, he 101 hears the council saying that is okay. 102 103 Grant Traffic Officer Position – Council Member Maher said she loves having the 104 position because it makes the city safer. Council Member Kusterman remarked that the 105 position is enforcing the law and that is what should be happening; he doesn’t struggle at 106 all with the work. Council Member Manthey said he supports the position especially with 107 the ACE program available for those receiving tickets; he sees good impact in the area 108 where he lives. Council Member Rafferty asked for an explanation of the position – 109 what is different about this position from other police officers in the city. It was 110 explained that duties are tied to the grant funds that pay for the position. Director 111 Swenson explained that this person is a police officer first and foremost but there are 112 rules attached to the grant funds that dictate that the officer cannot spend more than a 113 quarter of any hour on duties not related to traffic. The council concurred to keep the 114 position and the resolution accepting the grant will go back on the council agenda. 115 116 Public Safety Fleet – the Mayor called for a short discussion. He suggested that he’s like 117 replacement plan for vehicles to be clear. Council Member Rafferty noted 118 communications he’s received that are confusing as to the replacement period. He 119 reviewed information he has gathered through research of other government entities that 120 utilize cars. Based on what he’s studied, he recommends a 100,000+ miles club, having 121 seen that working in some other cities. He also noted figures on the city’s maintenance 122 costs versus outsourced maintenance. Another consideration is that the resale of the 123 vehicles is minimal. He is recommending a five year replacement schedule. The mayor 124 asked Director Swenson to respond with information on questions raised. Director 125 Swenson suggested that the public services director and city mechanic would best be able 126 to respond on some of the matters and Administrator Karlson indicated that he will 127 instigate that report. Council Member Kusterman remarked that it’s clear that the 128 maintenance should be done right. 129 130 Mayor Reinert acknowledged that staff will provide additional information on the 131 subjects brought to light but it raises the question as to whether or not the budget going 132 forward needs to include the purchase of five cars next year. The mayor said he is also 133 questioning the need for additional cars to go to the fire department. Council Member 134 Manthey recalled his experience within the fire department and that station chiefs did not 135 CITY COUNCIL SPECIAL WORK SESSION November 14, 2016 DRAFT 4 at that time have take-home vehicles provided to them. Director Swenson explained the 136 three vehicles in the Fire Division - two go to the district station chiefs and there is one 137 spare. Director Swenson noted that the rotation of the vehicles to the Fire Division was 138 part of the division going live last year; Mayor Reinert said he doesn’t recall that 139 arrangement and Director Swenson said he’d provide the history on the matter. The 140 council concurred that they would receive more information from staff on a five year 141 replacement plan and that will assist with additional discussion on establishing a policy 142 on car replacement that would then drive the plans for the 2017 budget for purchasing 143 cars. 144 145 A $100,000 capital contribution for equipment replacement – Mayor Reinert said he’s 146 concerned about making an annual contribution that will sit in a fund and could lose 147 value until spent. He recalled that there was an idea to have a commitment of those 148 funds for when they are needed but not actually keeping the money in hand. Finance 149 Director Cotton explained that one thing that is possible is to commit a portion of the 150 fund balance (by resolution) to fire capital equipment replacement. Council Member 151 Kusterman said he had suggested an interfund loan. Ms. Cotton said that another option 152 that is used by some cities is to use year-end surplus for capital equipment replacement. 153 The council will need to adopt any budget change by resolution. 154 155 Upcoming discussions suggested by the Mayor – outsourced services (review current 156 contracts); goal setting/team building; and consulting services (which were determined on 157 a line item basis to be mostly related to Metro INet). The council requested that the 158 Metro INet contract be added to the discussion about outsourced services. Mayor 159 Reinert mentioned that he is still interested in a discussion about baseline management 160 and he pledged to bring forward more information for review. Council Member 161 Kusterman noted that the council seems to do the “deep dive” on the budget already so 162 that seems to cover all the ground. 163 164 The meeting was adjourned at 9:30 p.m. 165 166 These minutes were considered, corrected and approved at the regular Council meeting held on 167 November 28, 2016. 168 169 170 171 172 Julianne Bartell, City Clerk Jeff Reinert, Mayor 173 174 CITY COUNCIL AGENDA ITEM 2A STAFF ORIGINATOR: Sarah Cotton, Finance Director DATE: November 28, 2016 TOPIC: Second Reading of Ordinance No. 12-16, Establishing the 2017 Fee Schedule VOTE REQUIRED: 3/5 INTRODUCTION In order to provide for a more efficient and timely method of reviewing and adjusting the various fees charged by the City, fees are consolidated into one schedule to be reviewed and adopted on an annual basis. BACKGROUND The City’s current fee schedule has been circulated to department directors with a request to update or amend the schedule as appropriate for 2017. Staff has reviewed the fees in place to ensure their ongoing equity and cost recovery ability. Ordinance No. 12-16 (the proposed 2017 Fee Schedule) is attached. Recommended amendments to the ordinance are printed in red. The changes proposed for 2017 are outlined below for your review: Building Permits, Escrow Deposit Administrative Fee, Lateral Service Connection Fees, Surface Water Management, Land Use, and Development Fees – Staff has adjusted fees to account for inflationary increases; they are generally consistent with neighboring cities. The Council approved the first reading of Ordinance No. 12-16 on November 14, 2016. Staff is now recommending approval of the second reading and summary publication of the ordinance. RECOMMENDATION 1. Approve the second reading of Ordinance No. 12-16, Establishing the 2017 Fee Schedule 2. Approve Resolution No. 16-158, Authorizing Summary Publication of Ordinance No. 12-16 1 1st Reading: November 14, 2016 Publication: December 6, 2016 2nd Reading: November 28, 2016 Effective: January 6, 2017 City of Lino Lakes Ordinance No. 12-16 An Ordinance Adopting The 2017 City of Lino Lakes Fee Schedule and Providing for the Issuance Of Licenses, Permits and Collection of Fees Thereof; Repeals All Ordinances, Parts Of Ordinances and Previous Fee Schedules that Conflict Therewith. The City of Lino Lakes City Council does ordain the following: Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code, and upon a review of a study conducted by City Staff, a fee schedule for City services and licensing is hereby adopted as follows: 2017 FEE SCHEDULE ALCOHOLIC BEVERAGES 3.2 Beer Investigation, Initial Application Only $262.50 (1 or 2); $462.50 (3+) 3.2 Beer Off-Sale $200.00/Year 3.2 Beer On-Sale $300.00/Year 3.2 Beer On-Sale Temporary $50.00 + $5.00/Day Club License $300.00 Liquor License Investigation Fee, Initial Application Only $262.50 (1 or 2); $462.50 (3+) Liquor On-Sale License $4,500.00/Year Liquor Off-Sale $200.00 Liquor Temporary Permit $50.00 Temporary Set-Up License $25.00 Wine License Investigation Fee, Initial Application Only $262.50 (1 or 2); $462.50 (3+) Wine $500.00/Year Sunday Liquor $200.00/Year On-Sale Brewer Taproom $500/Year Off-Sale Growler $200/Year AMUSEMENT & COMMERCIAL RECREATION Cabaret License $35.00 Dances $200.00/Year Gambling Permit Application $10.00 State Licensed Gambling Regulation Tax 0.10% of gross receipts less prizes paid BUSINESS & MISCELLANEOUS Assessment Search Fee $20.00/Search Burning Permit $50.00 Dog Kennel - Private $20.00/Year Dog Kennel – Commercial $105.00/Year Dog License Male/Female $10.50 Dog License Male/Female $5.25(Spayed or Neutered) 2 Copies: Per Page 1st 10 Copies Free, then $.25 per Page Copies: New Resident Labels $5.00 per Month Flat Fee Copies: Large Scale (>11”x17”) $.50 per sq. foot City Charter 1st Copy Free; $10.00 Each Add’l City Code Book $75.00 City Map $2.50 Comp. Plan. $55.00 CD or DVD $7.00 Environmental Handbook $55.00 Fax Charge 1st 10 Pages Free, then $.25 per Page Garbage Hauler License $75.00/First Truck; $45.00 each add’l Overweight Permit $20.00 Pawn Shop Class A $10,000.00 Pawn Shop Class B $7,000.00 Class A Secondhand Goods Dealer $720.00 Class B Secondhand Goods Dealer $105.00 Class C Secondhand Goods Dealer No Fee Pawn Shop Investigation $15,000 (deposit on costs) Pawn Shop In-State Investigation $750.00 Pawn Shop Out-State Investigation $20,000.00 Peddler, Solicitor, Transient Merchant $250.00/6 months Rental License (annual) $50.00 for 1 or 2 units $50.00 + $10 per unit for 3 or more units (fee to be reduced by 50% if issues less than six months from expiration date) Rental License Re-inspection Fee $50.00 Special Event Permit $50.00 Tobacco License $50.00 Return Check Charge $30.00 Zoning Maps $5.00/Large or Colored Zoning Ordinance $25.00 PARK & RECREATION USER FEES Field Rental – Resident Only Baseball/Softball Drag Only $20.00/Evening Baseball/Softball Drag & Chalk $30.00/Evening Soccer (Excluding Youth) $65.00/Evening Picnic Shelter Reservation Residents - No Fee Non-Resident - $25.00 Playground Grab Bags $10.00 / $25.00 FIRE REGULATIONS Annual Permit for Sale Of Consumer Fireworks $350 exclusive retail seller / $100 in conjunction with existing retail store POLICE FEES (Costs include all applicable taxes) Achieving Compliance through Education (ACE) Program Fees Equipment Violation $50.00 Moving Violation $100.00 3 Ordinance Violation $75.00 Parking Violation $100.00 Status Offense $50.00 Other Violations $100.00 Copy of Report Free to subject of data up to 3 pages; 4th page $1.00; then $.25 add’l pages up to 100 Copy of Report – Mail In $4.00 up to 4 pages; $.25 per page thereafter Vehicle Lockouts No charge Clearance Letter $15.00 Fingerprinting $15.00 by appointmentt. Photographs $25.00 plus developing cost Electronic Photographs $10.00 per page of four False Alarms 3 free; 4-10 $52.50; 11 or more $105.00/calendar yr. Vehicle Forfeiture Fee $100.00 per vehicle DVD (Police Dept) $25.00 Dangerous Dog Registration $250.00/Year BUILDING - CONSTRUCTION UTILITIES Building Permit Fee Schedule Building Permit Fees shall be based on the Fee Table. Fire Suppression Permit fee shall be based on Fee Table Minimum fee of $6567.00 for all permits Fee Table Total Valuation Fee $1.00 to $1,360.00 $6567.00 $1,361.00 to $2,000.00 $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: Work commencing before permit issuance Double Permit Fee Erosion Control Inspection Fee (single, two-family, townhomes up to 8 units) $150155.00 Multi-family > 8 units, Commercial, Industrial and Institutional determined by separate agreement. 4 Change of use/occupancy inspections $6567.00 per trip Erosion Control Re-inspection Fee $6567.00 per trip Inspections outside of normal business hours $6567.00 per hour* Re-inspection fee $6567.00 per trip Inspections for which no fee is specifically designed $6567.00 per trip Additional plan review required by changes, additions, or revisions $5067.00 per hour** For use of outside consultants for plan checking and inspections, or both Actual Cost*** Plan Review Fee a. 65% of the Building Permit Fee b. 25% of the Building Permit Fee for review of similar plans (Master Plan) in a 12 month period Easement Encroachment Fee County Recording Fee plus $25.00 Accessory Building Permit: 200 sq. ft. or under in size $6567.00 Accessory Building Permit: over 200 sq. ft. in size See Building Fee Table Fence Permit: 6 feet or under in height $6567.00 Fence Permit: over 6 feet in height See Building Fee Table Grading Permit $150155.00 Grading Permit Escrow Deposit (if not included in Dev. Contract) $300.00 Roofing Permit $100103.00 Siding Permit $100103.00 Swimming Pool Permit: In Ground $150155.00 Swimming Pool Permit: Above Ground $100103.00 Window/Door Replacement Permit $7577.00 per unit (max. $150155.00) Retaining Wall Permit $6567.00 Mechanical (HVAC) permit: Gas Fireplace $6567.00 (plus $32.50 for each addt’l fireplace) Mechanical (HVAC) Permit: Residential (except new construction) $6567.00 Mechanical (HVAC) Fee: New Construction Residential (does not include fireplaces) $7577.00 Mechanical (HVAC) Permit: Commercial 2% of the contract price ($6567.00 minimum fee) Manufactured Home Permits $150155.00 Plumbing Permit 911.00 per fixture ($6567.00 minimum fee) Sewer Connection Fee $200.00 5 Water Connection Fee $250.00 Contractor License Verification $5.00 per permit Contractor Lead Certification Verification (effective Feb 1, 2011) $5.00 per permit Contractor License $50.00 SAC (Sewer Availability Charge) Per Met Council ¾” Water Meter City cost plus 10% handling fee 1” Water Meter City cost plus 10% handling fee MXU Unit City cost plus 10% handling fee Touch Pad $18.00 Curb Stop Covers $70.00 Septic Installation or Repair Permit $200.00 Septic Pumping Permit $10.00 Demolition Permit $6567.00 Lawn Sprinkler/Irrigation System Permit (effective June 26, 2008) $6567.00 Irrigating or Watering of New Landscaping Permit (sod or seed) No Charge Lawn Sprinkling Violation $25.00 for first violation $50.00 for each subsequent citation Driveway Replacement Permit $6567.00 Sign Permit: Existing Billboard $85.00 per year Sign Permit: Permanent See Building Fee Table Sign Permit: Sandwich Board $25.00 Sign Permit: Temporary (portable/banner) $25.00/Term Fee Refund – Per applicant request, City staff may refund permit fees up to 80% for voided permits. Plan review fees and state surcharge fees are non-refundable. No refund shall be provided if permit has expired. All permits issued are subject to applicable State surcharge fees. * Inspections made outside of normal business hours is a three-hour minimum charge ** Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. *** Actual costs include administrative and overhead costs. An escrow may be required, as determined by the City Engineer, to cover all costs incurred by the City for plan revision and construction observation. 6 ESCROW DEPOSITS In order to obtain a Certificate of Occupancy, escrow deposits shall be collected if exterior work cannot be completed due to inclement weather, as determined by City Staff, whereupon a Temporary Certificate of Occupancy would be issued subject to the execution of an escrow agreement and payment thereof. Any unfinished work must be completed within six months (weather permitting) from the date of issuance. The following escrow amounts are hereby established: a. Driveway - $1,000.00 b. Exterior Concrete - $1,000.00 c. As-built Surveys - $1,000.00 d. Stucco (final coat only) - $1,000.00 e. Garage Floor - $1,000.00 f. Landscaping - $2,500.00 (landscaping may be escrowed year-round per City Staff) Escrow deposits include a $5075.00 non-refundable administrative fee. Escrow deposits can be submitted through one of the following procedures: a.) Escrow can be paid to the City upon execution of an agreement signed by both the payee and the City. b.) The title company or lending institution can hold the escrow upon execution of an agreement signed by both the title company or lending institution and the City. RIGHT-OF-WAY MANAGEMENT Excavation Permit Fees Hole (includes administration, plan review, inspection, testing and mapping)...………….. $125.00 Trench (includes administration, plan review, inspection, testing & mapping)...$70.00 per 100 lineal feet plus hole fee Obstruction Permit Fee (includes administration, recording, review & inspection)…$50.00 plus $.05 per lineal foot Permit Extension Fee (includes administration, recording & review)………………………………$55.00 Delay Penalty ……………………………………………………………………………………….$60.00 for up to three days of non-completion and non-prior notice before specified date. After three days an additional charter of $10.00 per day will be levied Degradation Fee Formula: This formula covers degradation for depreciation caused by intrusion into the right-of-way. The depreciation applies to the original surface of the right-of-way and to the overlays and seal-coats applied to the surface. The formula includes life expectancy schedules for each and has an estimated cost per square yard based on the quality of the right-of-way surface required for different levels of traffic. This formula creates a degradation fee which is determined by the cost per square yard for street, overlay, and seal-coat, multiplied by the depreciation schedule, multiplied by the area of the street patch. Degradation Fee: (cost per square yard for street overlay, and seal-coat x depreciation schedule rates) x area of street patch = degradation fee. 7 UTILITY FEES Sewer Utility Rates (to be considered by separate Ordinance, No. 11-13) Water Meter Rental $400.00 (Deposit) / $25 Per Month Additional Accessories $25.00 Per Month Utility Non-Payment Certification Fee $30.00 Underground Utility Permit $50.00 Meter Testing (Our Cost, Delivered To Minneapolis) 5/8” – 3/4" Meter Test $50.00 1” Meter Test $65.00 1-1/2” – 2” Meter Test $100.00 City Trunk Utility Connection Fees Sanitary Sewer Unit $3,073.00 Per Sac Unit Water Unit $4,069.00 Per Sac Unit Lateral Service Connection Fees (Bisel Amendment) Sanitary Sewer $3940.00 Per Front Foot Watermain $36.00 7.50Per Front Foot Water Utility Rates (to be considered by separate Ordinance, No. 11-13) Late Penalty: 10% of unpaid balance, assessed quarterly Vacant Buildings: Owners of a commercial/industrial building(s) connected to City water and/or sewer utilities that are vacant due to business closures or other reasons may apply to have the number of billed REU’s reduced to one (1) REU for purposes of calculating utility fees effective from the date the building(s) were vacated for as long as the building(s) remain unoccupied. When the building(s) again becomes occupied the owner must inform the City of such occupation, at which time the number of REU’s will be determined and utility fees assessed according to the current fee structure. (Ordinance No. 06-13, passed 8-26-13) * REU = a residential equivalent connection: 1. Residential – a single housing unit 2. Non-Residential REU = per Met Council Service Availability Charge Procedures Manual SURFACE WATER MGMT Land Use Type I. II. III. Single/Two Multi Family Commercial/Industrial/ Family Lots Lots Institutional Property Fee Charge per Sq. Ft. of Development $0.145 150 $0.195202 $0.216224 Surface Water Management Charge: Applied to developing parcels in accordance with the policy provisions established in Resolution No. 92-70. Credits may be earned for watershed improvements. CULVERT PRICES All culvert prices are based on market prices and include tax & delivery and 15% administration fee 8 ESCROW LAND USE FEE DEPOSIT Alternative Urban Area-wide Review (I-35E AUAR) $269 per acre To be charged at the time of land use approval for projects within the I-35E Corridor AUAR area that require preliminary plats; conditional use permits; site and building plans; and planned unit developments. Once paid, the same land will not be charged again. Administrative Permit $6567 (no fee for Transient Merchant if issued by City Clerk) Application Fee (Required With Each Submittal) $110200.00 Comprehensive Plan Amendment 40 Acres or Less $1,5003,000 More Than 40 Acres $5,000 Conditional Use Permit Residential $750 Commercial/Industrial/Institutional $5,000 Environmental Assessment Worksheet $10,000 Interim Use Permit $750 Ordinance Amendment Map Amendment (Rezone) 40 Acres or Less $1,500 Over 40 Acres $5,000 Text Amendment $1,500 Planned Unit Development General Concept Plan $2,5003,000 Development Stage Plan $10,000 Final Plan $5,000 Site Plan Review $5,000 Subdivision Concept Plan Review $1,500 Minor Subdivision / Lot Split Preliminary Plat 40 Acres or Less $1,0002,500 $2,5005,000 Over 40 Acres $10,000 Final Plat $1,500 9 Tax Increment Financing or Tax Abatement $7,500 Vacation (Street, Utility, Drainage) $500750 Variance or appeal $500750 Zoning Confirmation Letter $2530 *An escrow account shall be established as indicated above to cover all expenses incurred by the City as part of the plan review. In the case of applications including multiple requests the highest escrow deposit amount will be the only one initially required. The applicant is responsible for all costs incurred by the City during plan review. If the escrow account drops below 10% of the original deposit amount the City will require the submittal of an additional escrow deposit sufficient to cover any anticipated expenses. Upon City determination that the project is complete or expired, the City will return the remaining escrow deposit to the applicant. DEVELOPMENT FEES Aerial Photo Cost Recovery $90.00 per lot Park Dedication – Commercial / Industrial $2,175 200 per acre Park Dedication - Residential $2,500 575 per unit Street Sealcoating $0.33 34 per square foot Tree Preservation Mitigation Fee $300.00 per tree Street Lighting Operation Fee (New Development) $105 per light ($7/mo/light x 15 months) ENGINEERING Flood Plain Elevation Certificate $200.00 Fee Elevation Certificate Survey Add’l $1,000.00 Escrow Deposit Digital Contour Mapping $800 per ½ Section Increment STAFF TIME Staff time for chargeable event/projects shall be charged as the employee’s hourly rate of pay plus benefits plus calculated overhead costs (when applicable). Overtime will be charged at 1.5 times the calculated hourly rate. LATE FEE Late penalty fee: a late charge of 10% or $25.00, whichever is greater, will be charged for fees not paid when due. Section 2. Effective Date of Ordinance. This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Adopted by the Lino Lakes City Council this ____ day of __________________, 2016. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: 1 The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 16-158 APPROVING A SUMMARY OF ORDINANCE NO. 12-16 FOR PUBLICATION WHEREAS, the City Council approved Ordinance No. 12-16, Establishing the 2017 Fee Schedule, for first reading on November 14, 2016 and second reading and final passage on November 28, 2016; and WHEREAS, Ordinance No. 12-16 is lengthy and MN statute 412.191 allows the city to publish a summary of an ordinance, and WHEREAS, the City Council has determined that the summary clearly informs the public of the intent and effect of the ordinance, and WHEREAS, the publication in the official newspaper will include a notice that a full printed copy of the ordinance is available at City Hall; NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City o f Lino Lakes, Minnesota: That the City Council approves the summary in Attachment A for publication according to state law and the City Charter. Adopted by the Council of the City of Lino Lakes this 28th day of November, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________ and was duly seconded by Council Member _____________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk ATTACHMENT A, RESOLUTION 16-158 CITY OF LINO LAKES SUMMARY OF ORDINANCE NO. 12-16 AN ORDINANCE ADOPTING THE 2017 CITY OF LINO LAKES FEE SCHEDULE; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND PREVIOUS FEE SCHEDULES THAT CONFLICT THEREWITH. The City of Lino Lakes City Council does ordain the following: Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code, and upon a review of a study conducted by City staff, a fee schedule for City services and licensing is hereby adopted as follows: 2017 FEE SCHEDULE A. Alcoholic Beverages; B. Amusement and Commercial Recreation; C. Business and Miscellaneous; D. Park & Recreation User Fees; E. Fire Regulations; F. Police Fees; G. Building – Construction Utilities; H. Escrow Deposits; I. Right-Of-Way Management; J. Utility Fees; K. Surface Water Management; L. Culvert Prices; M. Land Use; N. Development Fees; O. Engineering; P. Staff Time; Q. Late Fee Section 2. Effective Date of Ordinance. This ordinance shall be effective 30 days after its publication. Passed by the Lino Lakes City Council on November 28, 2016. This is a summary of the adopted ordinance. A full printed copy of the ordinance is available at City Hall. CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: November 28, 2016 TOPIC: 2nd Reading of Ordinance No. 11-16 Related to Compensation for Advisory Boards VOTE REQUIRED: 3/5 *Council may vote to dispense with full reading of ordinance *Roll call vote is required for adoption of the ordinance INTRODUCTION The City Council is being asked to approve the second reading of Ordinance No. 11-16, amending chapters 211, 212, and 217 of the Lino Lakes Code of Ordinances relating to advisory boards. BACKGROUND The City Council adopted the first reading of the proposed ordinance on November 14, 2016. Board members serving on the Planning and Zoning Board, Environment Board, and Park Board currently receive a maximum quarterly stipend of $150 ($50 per meeting), and the chair of each board receives a quarterly stipend of $225 ($75 per meeting). The new ordinance will increase the maximum quarterly stipends to $225 and $300, respectively. If a board member misses a regularly scheduled meeting, but attends a special meeting, he/she will be paid for the special meeting. RECOMMENDATION Adopt the second reading of Ordinance No. 11-16, Amending Title 200, Chapters 211, 212, and 217 of the Lino Lakes Code of Ordinances Relating to Advisory Boards. ATTACHMENTS Ordinance No. 11-16 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 11-16 AMENDING TITLE 200, COUNCIL ADMINISTRATION; CHAPTERS 211, 212 AND 217 OF THE LINO LAKES CODE OF ORDINANCES RELATING TO ADVISORY BOARDS The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: Section 1. That the Lino Lakes Code of Ordinances, Section 211.04 relating to Parks and Recreation Board, Appointment and Compensation of Members, be amended to read as follows: 211.04 APPOINTMENT AND COMPENSATION OF MEMBERS. (1) The Board shall consist of seven members, and they shall be appointed by a majority of the Council. Board Members and shall receive a maximum quarterly salary stipend of $150 $225 ($50 $75 per meeting) with the chair of the Board to receive receiving a quarterly stipend of $225 $300 ($75 $100 per meeting) consistent with the mayor/council relationship. (2) Members will not be paid for meetings that they miss. (3) However, iIf a member misses a regularly scheduled meeting, but attends a special Park Board meeting, compensation the monthly stipend will be paid for the special meeting. Section 2. That the Lino Lakes Code of Ordinances, Section 212.06 relating to Planning and Zoning Board, Compensation for Members, be amended to read as follows: 212.06 COMPENSATION FOR MEMBERS. (1) The Planning and Zoning Board shall receive a maximum quarterly salary stipend of $150 $225 ($50 $75 per meeting) with the chair of the Board to receive receiving a quarterly stipend of $225 $300 ($75 $100 per meeting) consistent with the mayor/council relationship. (2) Members will not be paid for meetings that they miss. However, iIf a member misses a regularly scheduled meeting, but attends a special Planning and Zoning Board meeting, compensation the monthly stipend will be paid for the special meeting. Section 3. That the Lino Lakes Code of Ordinances, Section 217.04 relating to Environmental Board, Compensation of Members, be amended to read as follows: 217.04 COMPENSATION OF MEMBERS. (1) Members shall receive a maximum quarterly salary stipend of $150 $225 ($50 $75 per meeting) with the chair of the Board to receive receiving a quarterly stipend of $225 $300 ($75 $100 per meeting). (2) Members will not be paid for meetings that they miss. If a member misses a regularly scheduled meeting, but attends a special Environmental Board meeting, the monthly stipend will be paid for the special meeting. Adopted by the Lino Lakes City Council this _____ day of ______, 2016. The motion for the adoption of the foregoing ordinance was introduced by Council Member_____________and was duly seconded by Council Member ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Jeff Reinert, Mayor ATTEST: _______________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: November 28, 2016 TOPIC: Approval Resolution 16-144 Accepting Traffic Safety Grant State fiscal years of 2017 and 2018 VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting Council approval to renew grant funding from the Minnesota Office of Traffic Safety for State fiscal years of 2017 and 2018. BACKGROUND On January 26, 2015 Council approved Resolution 15-11 accepting a Traffic Safety Grant from the Minnesota Office of Traffic Safety. This grant is renewable for up to four years. The Minnesota Office of Traffic Safety is requiring an updated Resolution for each annual renewal. The primary goal of this grant program is to enhance safety on community roads and freeways through community outreach and traffic safety education focused on prevention (forums at local businesses, schools, and social media), analysis of traffic and crash data for targeted intervention strategies, and enforcement of traffic offenses. The Grant will reimburse the City for expenses related to salary and benefits for one officer ($108,513.60), court related overtime (up to $25,000) and attendance at the TZD Annual Conference (up to $550). RECOMMENDATION Staff recommends approval of Resolution 16-144 renewing the traffic safety grant from the Minnesota Office of Traffic Safety for State fiscal years of 2017 and 2018. ATTACHMENTS Resolution 16-144 CITY OF LINO LAKES RESOLUTION NO. 16-144 AUTHORIZING EXECUTION OF AGREEMENT WHEREAS, the Lino Lakes Public Safety Department be authorized to enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the State fiscal period of 2017 and 2018. BE IT FURTHER RESOLVED that the Director of the Lino Lakes Public Safety Department is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Lino Lakes Public Safety Department and to be the fiscal agent and administer the grant. Adopted by the Council of the City of Lino Lakes this ___ day of _______, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: November 28, 2016 TOPIC: Acceptance of Monetary Donation to Lino Lakes Public Safety Canine Unit VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting council approval to accept a donation of $15,000 from the Coss Family Foundation through their Grant Administrator, The Saint Paul Foundation. BACKGROUND On November 1, 2016 staff received notification from The Saint Paul Foundation that a donor wished to make a donation of $15,000 to the Lino Lakes Public Safety Police Division Canine Unit. The donor stipulated that the donation be used for training equipment for our police canine unit. If acceptance of this donation is approved the donated funds will be deposited in the Police Canine fund for the purchase of police canine training equipment. RECOMMENDATION Staff recommends approval of acceptance of the $15,000 donation from the Coss Family Foundation for the Lino Lakes Public Safety Department’s Canine Unit. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 4C STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: November 28, 2016 TOPIC: Paid On-Call District Promotion VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting council approval to promote POC Fire Lieutenant Jeff Frid to the rank of POC District Chief. BACKGROUND On August 31, 2016, POC District Chief Paul Peltier resigned from the Public Safety Department. The PSD conducted a promotion testing process which included: 1. Application 2. Background & Experience Evaluation 3. Oral Interview This promotional process has been extensive and has identified POC District Chief candidates that will continue the proud tradition of providing high quality public safety services. The 2016 Approved Budget and the 2017 Preliminary Budget is funded for 2 POC District Chiefs. If approved this promotion will bring the Public Safety Department to full staffing of 2 POC District Chiefs. RECOMMENDATION Staff recommends the Council approve the promotion of POC Fire Lieutenant to POC District Chief effective December 1, 2016. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 4D STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: November 28, 2016 TOPIC: Deputy Director - Police Division Promotion VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting council approval to promote Kyle Leibel to the rank of Deputy Director – Police Division. BACKGROUND On October 28, 2016, Deputy Director Kelly McCarthy resigned from the Public Safety Department to take a position with the Mendota Heights Police Department. The Public Safety Department conducted an internal promotional testing process which included: 1. Application 2. Background & Experience Evaluation 3. Oral Interview This promotional process has been extensive and has identified Deputy Director candidates that will continue the proud tradition of providing high quality public safety services. The 2016 Approved Budget and the 2017 Preliminary Budget is funded for 1 Deputy Director position in the Police Division. If approved this promotion will bring the Public Safety Department back to 1 Deputy Director in the Police Division. RECOMMENDATION Staff recommends the Council approve the promotion of Kyle Leibel to Deputy Director within the Police Division effective December 1, 2016. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 4E STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: November 28, 2016 TOPIC: Donate Seized Property to Bikes for Kids VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes Ordinance 213.07 authorizes the Public Safety Department to dispose of unclaimed property in a manner authorized by a majority vote of the City Council. BACKGROUND As part of the continued management of police division property and evidence room, staff identified the below listed bicycles for disposal: 1. RA16002214 – Bicycle serial number SNFS007MG4827 2. RA16002957 – Bicycle serial number SVVCCAB04M65987 3. RA16003907 – Bicycle serial number SNFSD07A67041 4. RA16005523 - Bicycle serial number 65131283 5. RA16003239 – Bicycle serial number 61205079670 6. RA16003332 - Bicycle serial number DJEH149058 7. RA16001798 - Bicycle serial number IF2I00547 8. RA15300917 - Bicycle serial number 121107118 9. RA16003800 - Bicycle serial number 031TD7125949 10. RA16002077 - Bicycle serial number K99C50921 11. RA16005375 - Bicycle serial number C105CGD026 All related court and investigative matters has been completed. Staff has complied with all statuary obligations to notify all concerned parties and received no communications related to any of these cases or the related property. To eliminate the expense of destroying any of the bicycles, staff is requesting they be donated to the non-profit organization Bikes for Kids based in Ham Lake, MN. This non-profit organization refurbishes donated bicycles and provides them to kids in need in Anoka County and throughout the world. Click here to visit their website. RECOMMENDATION Authorize the Public Safety Department to donate the listed bicycles to the non-profit Bikes for Kids. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: November 28, 2016 TOPIC: Consider Resolution No. 16-157, Approving Payment No. 3 and Final, 2016 Mill and Overlay Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council action to finalize the 2016 Mill and Overlay Project. BACKGROUND The 2016 Mill and Overlay Project contact was in the amount of $337,748.60 and the final payment earned by the contractor for this project is $309,975.25. Thus the contract was under budget by $27,773.35. The final payment to Park Construction Company is for $26,082.51. This project was funded through the annual Public Service – Streets budget. RECOMMENDATION Approve Resolution No. 16-157, Approving Payment No. 3 and Final, 2016 Mill and Overlay Project in the amount of $26,082.51 to Park Construction Company. ATTACHMENTS 1. Resolution 16-157 2. Pay Request No. 3 & Final CITY OF LINO LAKES RESOLUTION NO. 16-157 APPROVING PAYMENT NO. 3 AND FINAL FOR THE 2016 MILL AND OVERLAY PROJECT WHEREAS, pursuant to resolution 16-39 of the Council adopted May 23, 2016, awarding the contract for the 2016 Mill and Overlay Project to Park Construction Company. WHEREAS, a complete summary of costs are detailed in Payment No. 3 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 3 (Final) is approved for a final contract amount of $309,975.25. Adopted by the Council of the City of Lino Lakes this 28 day of November, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk