Loading...
HomeMy WebLinkAbout12-12-2016 Council Meeting MinutesCOUNCIL MINUTES December 12, 2016 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE December 12, 2016 6 TIME STARTED 6*30 p.m. 7 TIME ENDED 8:00 p.m. 8 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher, 9 Manthey, and Mayor Reinert 10 MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Director of Public Safety John Swenson; Director of Finance Sarah Cotton; City Engineer 14 Diane Hankee; Director of Public Services Rick DeGardner; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 24 SPECIAL CEREMONY 25 26 Certificate of Recognition — Jayson Eisch, for Attaining the Rank of Eagle Scout 27 Promotion Recognition —Deputy Public Safety Director Kyle Leibel and District Fire Chief Jeff Frid 28 29 CONSENT AGENDA 30 31 Council Member Kusterman moved to approve the Consent Agenda, as amended. Council Member 32 Rafferty seconded the motion. Motion carried unanimously. 33 34 ITEM ACTION 35 36 Consideration of Expenditures: 37 38 December 12, 2016 (Check No. 104993 — 39 105060, $2325303959) Approved 40 41 November 28, 2016 Work Session Minutes Approved 42 43 November 28, 2016 Council Minutes Approved 44 45 November 14, 2016 Budget Work Session Minutes Approved 1 COUNCIL MINUTES December 12, 2016 APPROVED 46 47 November 7, 2016 Work Session Minutes Approved 48 49 Resolution No. 16-159, Approving a Comprehensive 50 Sign Plan Amendment for Spirit Hills Center (6501-6511 51 Ware Road) Approved 52 53 Council Member Maher clarified that Resolution No. 16-159 will not cause any businesses or sign 54 holders additional to face additional regulations. 55 56 Resolution No. 16-160, Approving Transfers for Partial 57 Installment Payment on Interfund Loan for Recreation 58 Complex Approved 59 6o FINANCE DEPARTMENT REPORT 61 62 2A) Consider Resolution No 16461, Rescinding Resolution No. 16-85 — Finance Director Cotton 63 explained that the resolution will rescind the council's previous action relative to an annual contribution 64 for capital purchases and will outline the council's new commitment in that area. 65 Council Member Kusterman moved to approve Resolution No. 16-161 as presented. Council Member 66 Maher seconded the motion. Motion carried on a voice vote. 67 2B) Public Hearing — 2016/17 Property Tax Levy and 2017 Budget —Finance Director Cotton 68 noted the public hearing requirement and request to approve next year's budget and accompanying 69 actions. 7o She reviewed a PowerPoint presentation that outlined: 71 -the proposed tax levy, including reductions since approval of a preliminary budget in September; 72 - a graphical depiction of changes in the city tax levey over the past years; 73 - the tax rate over the last five years; 74 - how property taxes are distributed between the school, county, and other jurisdictions as well as the 75 city; 76 -how property taxes are computed and impact on a median value home, including market value 77 exclusion provision; 78 - a comparison of the city's tax rate to other Anoka County cities; 79 - a review of the process used by staff and the council to prepare a budget; 80 -what is included in the proposed budget, including new positions; 81 - an overview of revenues and expenditures; 82 - the water and sewer operating budgets, including the need for a rate study going forward; 83 - the general cost of city services. 84 85 Council Member Manthey noted the Metropolitan Council increase in sewer charges and asked if the 86 increase is in line with historical increases; Ms. Cotton said yes. COUNCIL MINUTES December 12, 2016 APPROVED 87 Council Member Rafferty asked about the fund balance that remains and Ms. Cotton assured the council 88 the city's fund balance will remain at fifty percent or greater, the amount established as a minimum by 89 city policy. 90 Mayor Reinert opened the public hearing. 91 There being no one present wishing to speak, the public hearing was closed. 92 i) Consider Resolution No. 16462, Adopting the Final 2016 Tax Levy, Collectible in 2017 - 93 Finance Director Cotton explained that Minnesota law requires the city to adopt and certify it's tax levy 94 by December 28th of each year. She noted that the council has reviewed the city's proposed levy and 95 she is requesting approval. 96 Council Member Rafferty noted the difference between this year's and last year's levy, noted to be an 97 increase of 4.78 percen. 98 Mayor Reinert remarked that the work was thorough and good for the coming year's budget. He 99 believes the council has been very fiscally responsible in year's past and again this year. He still has too some concern about the Police Department. There was an increase in the Public Safety budget because 101 of the addition of fire services that relates to start up costs last year. Now he is concerned that the 102 Police Department element of the budget is going up another six percent, an average of 8 percent a year. 103 He is hoping to be able to address the situation by opening discussion with the council to call for no 104 increase in the Public Safety Department budget in 2018. With agreement of that discussion, he is 105 comfortable moving forward. 106 Council Member Maher said that would be an admirable way to go but she would be concerned if it 107 resulted in any decrease in the services of the Public Safety Department. 108 Council Member Kusterman said he sees no harm in discussion although he wouldn't be comfortable 109 commiting at this point. The city is growing and he wouldn't want to see the services diminished in any 110 way. There is a balancing act of expenditures versus public safety. 111 Council Member Rafferty said he is intrigued by the suggestion of limiting the budget and noted his 112 discomfort with where the budget is at. But also that he is taxed at trying to move any further in 113 decreasing the budget. He's interested in options to look more in the future. He's willing to commit to 114 the statement. 115 Council Member Manthey said he can't commit to a 2018 budget at this time; it would be short sighted. 116 He feels the council normally has lots of discussion about the city budget and will continue that next 117 year. 118 Mayor Reinert said he cannot support an eight percent increase; the amount of increase over the past 119 few years is not satisfactory to him. He is not criticizing the department at all or the level or service; he 120 just likes to do a lot with a little and eight percent increases every year is not sustainable. 121 Council Member Kusterman, on the budget, thanked Ms. Cotton for her work. The budget is a key 122 element of the council's work and at the end of the day he feels collectively the council and staff did a 123 good job in continuing the work of the city and services provided. 124 Council Member Manthey moved to approve Resolution No. 16-162 as presented. Council Member 125 Kusterman seconded the motion. Motion carried on a voice vote. 3 COUNCIL MINUTES December 12, 2016 ' ' . e l al 1 126 u) Consider Resolution No. 16-163, Adopting the Final 2017 General Fund Operating Budget 127 Finance Director Cotton explained that the city is also required to adopt an operating budget for the 128 coming year. Staff is recommending adoption of the resolution outlining the city's General Fund 129 operating budget for the coming year. 130 Council Member Maher moved to approve Resolution No. 16-163 as presented. Council Member 131 Manthey seconded the motion. Motion carried on a voice vote. 132 133 iii) Consider Resolution No. 16-164, Adopting the 2017 Water and Sewer Operating Budgets- 134 Finance Director Cotton explained that it has been past practice of the city to adopt these budgets by 135 formal resolution. 136 Couccil Member Maher moved to approve Resolution No. 16-164 as presented. Council Member 137 Manthey seconded the motion. Motion carried on a voice vote. 138 139 iv) Consider Resolution No. 16-165, Adopting the 2017 Recreation Fund Budget- Finance 140 Director Cotton noted the council's review of this budget and staff s recommendation to approve. 141 Council Member Kusterman moved to approve Resolution No. 16-165 as presented. Council Member 142 Maher seconded the motion. Motion carried ona voice vote. 143 144 C) Consider Resolution No, 16-166, Canceling the 2016/2017 Debt Service Tax Levy for 145 Taxable G.O. Improvement Refunding Bonds, Series 2016B - Finance Director Cotton explained 146 that the city issued bonds previously that were recently refunded (for the Legacy at Woods Edge 147 project). Staff has looked at those bonds and fund availability and recommends that the debt service 148 levy can be cancelled. 149 Council Member Maher moved to approve Resolution No. 16-166 as presented. Council Member 15o Rafferty seconded the motion. Motion carried on a voice vote. 151 D) Consider Resolution No. 16467, Amending the 2016 General Operating Budget -Finance 152 Director Cotton explained that the resolution amends the 2016 operating budget after staff has analyzed 153 that budget and proposes necessary amendments. Based on today's information, the city is looking at 154 pretty much a break-even scenario. 155 Council Member Kusterman moved to approve Resolution No. 16-167 as presnted. Council Member 156 Manthey seconded the motion. Motion carried on a voice vote. 157 158 E) Consider Resolution No. 16468, Committing Specific Revenue Sources in Special Revenue 159 Funds - Finance Director Cotton explained that the resolution provides for the required commitment of 160 certain revenue resources as required. 161 Council Member Rafferty moved to approve Resolution No. 16-168 as presented Council Member 162 Maher seconded the motion. Motion carried on a voice vote. 163 164 F) Consider Approval of Public Safety Department - Police Division Vehicle Replacement 165 Policy and 2017 Replacement Schedule - Finance Director Cotton noted the council's many Cl COUNCIL MINUTES December 12, 2016 APPROVED 166 discussions about vehicle replacement. Staff is now presenting a policy as developed and requested 167 by council. 168 169 Mayor Reinert asked why the schedule is included in the policy; he is concerned that it becomes more 170 permanent rather than if it were just incorporated within the yearly budget. He requests that it be 171 removed from the policy and included in the budget. Ms. Cotton concurred that staff would make 172 that change although it was intended that the schedule would be considered each year. 173 174 Council Member Rafferty noted his concern about verbage identifying certain standards as a 175 guideline. He also likes the idea of having a policy separate from the actual replacement schedule. 176 177 Council Member Kusterman said he understands the concern about the schedule inclusion and 178 wonders if the schedule could just be called a guideline. 179 180 Council Member remarked that there may not be an urgency to pass it at this point. Is there more 181 discussion time possible? 182 183 Administrator Karlson said it can be brought back to a future work session. There is no urgency in 184 passing this now. 185 186 Council Member Manthey said he appreciates the effort of staff in putting this together to this point. 187 He's okay moving it back for more discussion and looks forward to finalizing it. 188 189 Council Member Rafferty moved to refer the matter to the January council work session. Council 190 Member Kusterman seconded the motion. Motion carried on a voice vote. 191 192 ADMINISTRATION DEPARTMENT REPORT 193 194 3A) Consider Resolution No. 16469, Establishing 2017 Compensation Plan for Non -Union 195 Employees, - Administrator Karlson explained that the resolution will establish an updated 196 compensation plan for the city's non -union employees. He noted contracts for the city's union 197 employees that are already in place for the coming year. 198 199 Council Member Rafferty noted that this will be the first time this compensation schedule is being 200 considered with union contracts in place for the coming year. 201 202 Council Member Kusterman moved to approve Resolution No. 16-169 as presented. Council 203 Member Manthey seconded the motion. Motion carried on a voice vote. 204 205 PUBLIC SAFETY DEPARTMENT REPORT 206 207 4A) Consider Hiring Paid On -Call Firefighter — Public Safety Director Swenson asked the 208 council to approve the hiring of Craig Menne, an experienced firefighter who recently moved into the 209 city. This individual has undergone an extensive hiring review and process and Director Swenson 210 said he is recommending that he be hired. COUNCIL MINUTES December 12, 2016 211 212 Council Member Manthey noted his work with Mr. Menne in the past; he is glad to hear that he is 213 coming aboard. 214 215 Council Member Rafferty moved to approve the hiring of Craig Menne as recommended. Council 216 Member Manthey seconded the motion. Motion carried on a voice vote. 217 218 PUBLIC SERVICES DEPARTMENT REPORT 219 220 5A) Consider Resolution No. 16471, Approving LED Retrofit Project for Civic Complex — 221 Public Services Director DeGardner explained that the resolution authorizes staff to proceed with a 222 retrofit project for lighting at the city hall complex. He reviewed the benefits of proceeding with this 223 project, including monetary gains and a utility grant that will be included. Funding for the project is 224 currently available in the city budget. 225 Mayor Reinert noted the sensibility of proceeding with this upgrade project and he offered thanks to 226 Mr. Rutz, a city resident and businessman, for bringing this opportunity forward to the city. Council 227 Member Manthey noted that the project does not include fixtures and that is a big savings. 228 Council Member Manthey moved to approve Resolution No. 17-171 as presented. Council Member 229 Kusterman seconded the motion. Motion carried on a voice vote. 230 5B) Consider Resolution No. 16-172, Approving Public Works Space Needs Analysis and 231 Existing Facility Audit Proposal - Public Services Director DeGardner reviewed his written report 232 requesting approval to retain services to prepare an audit of the city's public works facility. He 233 reviewed the history of the facility and the approaches that will be considered as part of the study. 234 Mayor Reinert said he will be very interested in gaining information on this subject. 235 Council Member Rafferty noted that earlier in the year, the council received a report on roof 236 replacement at part of the facility. 237 Council Member Manthey remarked that not only will the city be looking at a better facility but will 238 be able to consider the best location. 239 Council Member Rafferty moved to approve Resolution No. 16-172 as presented. Council Member 24o Maher seconded the motion. Motion carried on a voice vote. 241 SC) Consider Resolution No. 16476, Awarding Contract for the Installation of Two Air 242 Conditioning Systems at the Civic Complex -Public Services Director DeGardner reviewed his 243 written report outlining the council's approval of the air conditioning improvements, the concept of 244 purchasing the units and having them installed, and the proposal to select a contractor for the 245 installation. Council Member Rafferty asked about the contractor's experience and Mr. DeGardner 246 noted their experience right here at city hall. 247 Council Member Manthey moved to approve Resolution No. 16-176 as presented. Council Member 248 Kusterman seconded the motion. Motion carried on a voice vote. 249 250 251 0 COUNCIL MINUTES December 12, 2016 APPROVED 2s2 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 253 254 6A) Consider Resolution No. 16-173, Accepting Quotes and Awarding Contract, 2016 Surface 255 Water Management Project and Establishing a Surface Water Maintenance Fund —City 256 Engineer Hankee noted the city's annual Surface Water Maintenance Fund contract action. Staff is 257 also asking the council to approve establishment of a surface water maintenance fund. 258 Council Member Rafferty asked about the contractor's experience and Ms. Hankee noted previous 259 work. Additionally, their quote is under the engineer's estimate. 260 Council Member Rafferty moved to approve Resolution No. 16-173 as presented. Council Member 261 Maher seconded the motion. Motion carried on a voice vote. 262 6B) Consider Resolution No. 16-170, Relating to the I-35W North Corridor Improvement 263 Project -Community Development Director Grochala reviewed his written report providing the 264 council with information on the status of the I-35W improvement project. He recalld that the council 265 elected to not take any action on the project and therefore the project moved forward under MnDOT's 266 normal process. The information presented in the resolution lays out the council's previous 267 consideration and current intent. 268 Mayor Reinert thanked staff for putting the action together; he fells it is important to clarify the city's 269 position. 27o Council Member Rafferty moved to approve Resolution No. 16-170 as presented. Council Member 271 Kusterman seconded the motion. Motion carried on a voice vote. 272 6C) Consider Resolution 16-174, Authorizing Preparation of a Feasibility Study for Water 273 Storage -City Engineer Hankee reported that staff requests authorization to proceed with a feasibility 274 study for water storage. She noted the cost and proposed funding source. 275 Council Member Manthey moved to approve Resolution No. 16-170 as presented. Council Member 276 Kusterman seconded the motion. Motion carried on a voice vote; Council Member Rafferty abstained 277 from voting. 278 6D) Consider Resolution 16-175, Authorizing the Preparation of Plans and Specifications, and 279 Ordering the Project, 2017 Mill and Overlay -City Engineer Hankee reviewed the written staff 280 report. Staff requests authorization to prepare the plans and specifications necessary to proceed with a 281 mill and overlay project in the coming year. She reviewed the location of streets that are proposed to 282 be included in next year's project. 283 Council Member Kusterman moved to approve Resolution No. 16-175 as presented. Council Member 284 Manthey seconded the motion. Motion carried on a voice vote. 285 286 UNFINISHED BUSINESS 287 288 There was no Unfinished Business. 289 290 NEW BUSINESS 291 292 There was no New Business. 7 COUNCIL MINUTES December 12, 2016 APPROVED 293 294 COMMUNITY EVENTS 295 296 BREAKFAST WITH SANTA will be held at Lino Lakes Senior Center on December 17, 2016 from 297 8:30 a.m. to 10:30 a.m. For more information call 651-982-2445. 298 299 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, December 17 300 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 301 302 TOYS FOR JOY/CHRISTMAS COMMITTEE DROP OFF is located at Lino Lakes City Hall. 303 Collection of toys and food for the upcoming holiday will serve folks right here in our community. 304 For more information, please contact Lisa at 651-982-2424. 305 306 COMMUNITY CALENDAR 307 308 309 310 311 312 Community Calendar —A Look Ahead December 12, 2016 through December 27, 2016 is Wednesday, December 21 6:30 pm, Environmental Board Council Chambers Friday December 23 City Hall Closed Holiday k. Monday, December 26 City Hall Closed Holiday 313 314 ADJOURN 315 316 There being no further business, Council Member Kusterman moved to adjourn at 8:00 p.m. Council 317 Member Manthey seconded the motion. Motion carried on a voice vote. 318 319 These minutes were considered and approved at the regular Council Meeti -January 9, 2017. 320 321 322 32.E- 324 -Jul Ime Bartell, Ci4 Cler J Reinert, Mayor 325