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HomeMy WebLinkAbout10/12/2016 P&Z Minutes APPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I. CALL TO ORDER AND ROLL CALL: Chair Tralle called the Lino Lakes Planning and Zoning Board meeting to order at 6:30 p.m. on October 12, 2016. II. APROVAL OF AGENDA The Agenda was approved as presented. III. APPROVAL OF MINUTES: September 14, 2016 Mr. Stoesz made a MOTION to approve the September 14, 2016 Meeting Minutes. Motion was supported by Mr. Laden. Motion carried 5 - 0. (Tralle abstained) IV. OPEN MIKE Chair Tralle declared Open Mike at 6:33 p.m. There was no one present for Open Mike. Mr. Laden made a MOTION to close Open Mike at 6:34 p.m. Motion was supported by Mr. Evenson. Motion carried 5 - 0. (Tralle abstained) DATE : October 12, 2016 TIME STARTED : 6:30 P.M. TIME ENDED : 7:42 P.M. MEMBERS PRESENT : Dale Stoesz, Lou Masonick, Perry Laden, Paul Tralle (Chair), Neil Evenson, Michael Root MEMBERS ABSENT : None STAFF PRESENT : Michael Grochala, Katie Larsen, Diane Hankee Planning & Zoning Board October 12, 2016 Page 2 DRAFT MINUTES V. ACTION ITEMS A. PUBLIC HEARING: Lino Lakes Elementary School Renovation Conditional Use Permit and Site Plan Review Alex McKenzie, presented the staff report. Staff recommended approval of the Lino Lakes Elementary School Renovation Conditional Use Permit and Site Plan Review. Lino Lakes Elementary School is located at 725 Main Street and consists of two parcels totaling almost 20 acres. The school was built in 1957 and has received multiple additions in 1960, 1975 and most recently 1999. The renovation project will result in an additional 4 classrooms. There will also be a large gathering space at the front/south side of the building and an outdoor classroom to the west side of the building currently not in existence. The school’s primary, current curriculum focus is STEM (Science, Technology, Engineering, and Math) and there is a trend and expectation for an increased student population. Much of the school’s HVAC systems are outdated, inefficient, and provide only limited climate control. Staff addressed questions of the Board including: Mr. Root addressed traffic circulation in the parking lot, and solutions. Staff commented that they are waiting on comments from Anoka County Highway Department, and the boundaries of the parking lot will not change. Staff will work with applicant on solutions. Mr. Stoesz asked if the school is a polling location, and staff believes it is not. Mr. Stoesz asked if the flag pole will be relocated. Staff noted it should be located on the plan. Nick Mannel with Loucks, discussed traffic circulation problems and agreeing to conditions noted in staff report. Ron Burris, principal at Lino Lakes Elementary School, discussed bus timing, parking lot, and number of buses. Chair Tralle declared the Public Hearing open at 6:53 p.m. There was no one present to speak. Mr. Laden made a MOTION to close the Public Hearing at 6:54 p.m. Motion was supported by Mr. Evenson. Motion carried 5-0 (Tralle Abstained) Mr. Stoesz made a MOTION to recommend approval of the Lino Lakes Elementary School Renovation Conditional Use Permit and Site Plan Review on the following conditions: 1. All comments from the City Engineer letter dated October 04, 2016 shall be addressed. Planning & Zoning Board October 12, 2016 Page 3 DRAFT MINUTES 2. All comments from the Environmental Coordinator dated October 06, 2016 shall be addressed. 3. All comments from the Anoka County Highway Department letter dated (to be provided) shall be addressed. 4. The two parcels shall be combined. 5. All plan sheets shall clearly show property lines. Property line along CSAH 14 appears to contradict the Anoka County GIS map. 6. A Stormwater Maintenance Agreement shall be required. 7. A Site Improvement Performance Agreement is required. a. Detailed construction cost estimates shall be provided. b. Met Council SAC unit determination shall be provided. 8. A construction timeline shall be provided. 9. A separate Sign Permit shall be submitted to the City for review and approval. 10. The Site Plan indicates “relocate ball fields and benches”. The plan should show where these ballfields are being relocated. 11. Sheet C2-1, Site Plan: a. Parking lot shall be re-designed to address the following staff concerns: i. Traffic circulation and excess traffic onto CSAH 14/Main Street. ii. Conflict between bus drop-off/pick-up area and personal vehicle parking stalls. iii. Handicap-parking stalls are blocked by the bus parking. iv. Crosswalks shall also be installed across both parking lots to the main entrance. Plan shows bus parked in crosswalk. v. An additional crosswalk shall be added on the west side of the parking lot. b. Show relocation of ballfields as noted on plan sheet. 12. Sheet L2 -, Landscape Plan: a. Seed mix type and detail need to be stated. b. Required Open Space trees and shrubs shall be planted above the normal water level of infiltration basin. These shall be shown on the plans. i. The trees and shrubs planted in the parking lot and near building foundation do not count towards Open Space requirements. 13. Sheet L2-1, Tree Preservation Plan: a. The Tree Inventory chart indicates 21 trees being removed but the Tree Data chart indicates only 16 removed. Please revise accordingly. b. There are 10 trees being removed that are not within the Basic Use Area. i. These trees shall be replaced at a 1:1 ratio. ii. The trees and shrubs planted in the parking lot and near building foundation do not count towards Tree Replacement requirements. c. Tree in courtyard is to be counted as removed. 14. Sheet Exxx-Photometric Plan: a. Plan needs to clearly show the west, south and east property lines of the property. b. Only 1.0 foot candle is allowed onto the right of way. c. Only 0.4 foot candle allowance is allowed onto adjacent property. d. Height and location of outdoor lighting is to be shown. Planning & Zoning Board October 12, 2016 Page 4 DRAFT MINUTES e. Light pole details shall be provided. 15. Sheet A400 and 401, Exterior Elevations: a. Trash enclosure details shall be shown on plans. b. Exterior façade material areas and percentages for the south elevation shall be shown on the plans. c. Mechanical equipment location and screening shall be shown. Motion was supported by Mr. Laden. Motion carried 5 - 0. (Tralle abstained) B. PUBLIC HEARING: Century Farm North PUD 3rd Amendment Katie Larsen present the staff report. Staff recommended approval of Century Farm North PUD 3rd Amendment. Century Farm North is a residential Planned Unit Development (PUD) in northwest Lino Lakes and was approved in 2003. It includes a mix of housing styles including typical single family lots, single family airpark lots with hangars, single family detached townhomes (individual house lots located within a commonly owned yard lot) and attached townhomes. The proposed third PUD amendment is to allow for side yard setbacks of 7.5 feet on both sides of either the principal or attached accessory structures. This flexibility would only apply to the platted lots in Century Farm North 6th Addition. Staff addressed questions of the Board including: Mr. Laden addressed concerns regarding Lot 8, Block 1, Century Farm North 6th Addition. The adjacent lot to the east has an existing single family home and a minimum 10 foot side setback should be required. Mr. Root addressed traffic calming measuring on Robinson Drive. Staff commented bump out curbs were installed at the north-south crossing. Mr. Stoesz addressed changing R-2 setbacks to 7.5 ft. Staff commented amendments to setbacks should be done on a case by case basis. Steve Bona, with Capstone Homes 14015 Sunfish Lake Blvd, Ramsey. Addressed setbacks and home designs. Chair Tralle declared the Public Hearing open at 7:10 p.m. There was no one present to speak. Mr. Laden made a MOTION to close the Public Hearing at 7:12 p.m. Motion was supported by Mr. Masonick. Motion carried 5-0 (Tralle Abstained) Planning & Zoning Board October 12, 2016 Page 5 DRAFT MINUTES Mr. Root made a MOTION to recommend approval of Century Farm North PUD 3rd Amendment on the following conditions; 1. Each lot must be able to provide for a minimum 10’x10’ deck if the house plan shows a main floor patio door. The certificate of survey submitted with the building permit shall show the location of a future deck to verify compliance. 2. Corner lots shall meet the required building setbacks from both streets. 3. Lot 8, Block 1, Century Farm North 6th Addition shall maintain a 10 foot side setback from the east property line. Motion was supported by Mr. Evenson. Motion carried 5 - 0. (Tralle abstained) C. St. Clair Estates Final Plat Katie Larsen present the staff report. Staff recommended approval of St. Clair Estates Final Plat. The applicant has submitted a land use application for final plat of St. Clair Estates. This development is a single family residential subdivision located north of CSAH 34 (Birch Street) and east of Hokah Drive. The development contains one 30.47 gross acre parcel. The approved preliminary plat was for 35 lots. The submitted final plat is for 36 lots. Staff addressed questions of the board including; Mr. Masonick addressed connection to Birch Street. Staff commented the possible future connection would be an Anoka County Project. Mr. Stoesz asked if there was compensation for 40 foot trail easement. Staff commented it was between the property owner and developer. Mr. Evenson addressed concern with the addition of the extra lot. Staff commented City Council is not in favor, and other lots widths were reduced. Mr. Root asked if there will be signage at the end of the cul-de sac, so cars do not drive on trial. Staff confirmed there will be. Developer Jamie Jensen, 1517 Dawn Circle, Arden Hills, addressed future connections, additional lot, and cul-de sac location. Mr. Evenson made a MOTION to recommend approval of St. Clair Estates Final Plat on the following conditions; 1. All comments from City Engineer letter dated October 6, 2016 shall be addressed. 2. All comments from Environmental Coordinator letter dated October 6, 2016 shall be addressed. Planning & Zoning Board October 12, 2016 Page 6 DRAFT MINUTES 3. The final plans and final plat shall be revised to 35 single family lots. 4. A Development Agreement shall be drafted by the City, executed by the City and the developer and recorded by the developer. 5. Deeds for Outlots A, B and infiltration basin outlot shall be drafted by the developer. 6. The plan set shall clearly indicate which existing sheds/buildings are going to be removed. 7. Homeowner Association: a. The infiltration basin shall be platted as an outlot and deeded to the HOA. b. All 36 lots shall be part of the HOA. c. A Declaration of Covenants, Conditions and Restrictions shall be drafted by the developer that includes a detailed Landscape Planting Plan and Landscape & Stormwater Facilities Maintenance Plan. 8. Sheet S3, S4 and S5, Preliminary Plat: a. Note shall be revised to “Lots 5-8, Block 1 have construction limitations for accessory structures, decks or additions due to 150 feet setback requirement from OHWL.” a. Plans shall be revised so the rear building setback line does not encroach into drainage and utility easement. b. The Proposed Drainage, Utility, Trail and Access Easement over 453 Birch Street shall be 40 feet wide. i. Developer shall provide to the City for review a recordable document with an exhibit for the Easement. c. The developer shall provide to the City for review a recordable document with an exhibit for the Driveway and Access Easement in favor of 441 Birch Street. d. Outlot B shall extend to Enid Trail 20 feet in width similar to Outlot A to provide City direct access to the storm pond and wetland and avoid future conflicts with private fence installation in easements. e. The Proposed Pond Maintenance Access Agreement shown over Lot 9 and 10, Block 1 shall be omitted. f. The infiltration basin shall be platted as an outlot and deeded to the HOA. 9. Sheet S6 and S7, Final Tree Inventory and Tree Removal Plan: a. The table shall be revised from 112 to 114 total trees removed. b. The Basic Use Area (BUA) should not include stormwater pond areas. The plan shall be revised and tree mitigation chart re-calculated. 10. Sheet S8 and S9, Final Plat: a. The status of Lois Speiser’s interest must be established and the plat must be revised accordingly. b. Since St. Clair Land Company has an interest in the land being platted by virtue of the existing Contract for Deed, they must be on the plat, too. c. Mortgage consents to plat are required. d. Sheet 2 of the final plat references Birch Street as 11. Sheet C1.3, WMC Buffer Plan: a. The Plan indicates 115,902 s.f. (2.66 acres) of wetland buffer but the preliminary plat indicates Total Area Wetlands (13.6 acres) and Conservation Easement equals 16.38 acres. Please clarify. 12. Sheet L1, Landscape Plan: Planning & Zoning Board October 12, 2016 Page 7 DRAFT MINUTES a. Revise plan to indicate Large Tree size is 2” caliper. b. Revise plan to indicate Large Shrub size as 3 gallon container. c. Landscape Plan shall reflect any additional trees required when Tree Preservation Plan is revised. Motion was supported by Mr. Masonick. Motion carried 3 - 1. (Laden voted nay, Tralle abstained) VI DISCUSSION ITEMS A. Michael Grochala provided updates on various city projects. VII. ADJOURNMENT Mr. Laden made a MOTION to adjourn the meeting at 7:42 p.m. Motion was supported by Mr. Evenson. Motion carried 5 - 0. (Tralle abstained) Respectfully submitted, Alex McKenzie Community Development Intern