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HomeMy WebLinkAbout01-09-2017 Council Meeting Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 COUNCIL MINUTES January 9, 2017 APPROVED CITY OF LINO LAKES APPROVED DATE : January 9, 2017 TIME STARTED : 6:30 p.m. TIME ENDED : 7:15 p.m. MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, Manthey, and Mayor Reinert MEMBERS ABSENT Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Director of Public Safety John Swenson; City Engineer Diane Hankee; City Planner Kaite Larsen; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Rafferty moved to approve the Consent Agenda, as presented. Council Member Maher seconded the motion. Motion carried on a voice vote. ITEM ACTION Consideration of Expenditures: January 9, 2017 (Check No. 105061- 105213, $580,448.43) December 5, 2016 Council Work Session Minutes December 12, 2017 City Council Meeting FINANCE DEPARTMENT REPORT There was no report from the Finance Department. Approved Approved Approved 1 COUNCIL MINUTES January 9, 2017 APPROVED 46 ADMINISTRATION DEPARTMENT REPORT 47 48 3A) Consider approval of Annual Appointments — Administrator Karlson noted the annual list 49 of appointments and assignments before the council. He clarified that Council Member Rafferty will 5o be designated as Acting Mayor based on the council's work session discussion. 51 52 Council Member Maher moved to approve the list of appointment as presented. Council Member 53 Rafferty seconded the motion. Motion carried on a voice vote. 54 55 3B) Consider Resolution No. 17-105, Approving Location of Lino Lakes Veterans Memorial 56 — Administrator Karlson noted the council's previous discussions and commitment to the addition of 57 a veterans' memorial within the city. The American Legion in Lino Lakes has offered their support 58 on a location for the memorial. A resolution has been prepared that would approve the placement of 59 the memorial in front of City Hall as they recommend. 60 61 Mayor Reinert noted that this designation is important because professionals will be donating their 62 time to work on the project design and it is fair for them to be clear on the location. 63 64 Council Member Manthey remarked that he will be voting no on the resolution; his decision to vote 65 against the resolution relates to concern about the council possibly not having enough discussion 66 about location and how that could relate to a multi -use area so as to best use the city's limited 67 resources; it does not represent any concern about honoring those who have served. 68 69 Council Member Rafferty said he's been vocal about his preferred location here at City Hall and he 70 feels there has been good discussion on the topic. Mayor Reinert said the council has been discussing 71 the matter for more than two years. He suspects that a combination of government privately donated 72 funds will end up funding the memorial. 73 74 Council Member Kusterman moved to approve Resolution No. 105 as presented. Council Member 75 Rafferty seconded the motion. Motion carried on a voice vote; Council Member Manthey and Maher 76 recorded as voting no. 77 78 3C) Consider Six -Month Extension of Recycling Intern — Administrator Karlson explained the 79 staff recommendation to extend the position of Nan Jia as the city's recycling intern. 80 81 Council Member Kusterman moved to approve the extension of employment as recommended. 82 Council Member Manthey seconded the motion. Motion carried on a voice vote. 83 84 PUBLIC SAFETY DEPARTMENT REPORT 85 86 4A) Consider Hiring Paid On -Call Firefighter — Public Safety Director Swenson reviewed the 87 written report explaining the process and recommending hiring of Jason Boonstra as a Paid On -Call 88 Firefighter. His hiring would bring the number of firefighters to 44. 89 2 COUNCIL MINUTES January 9, 2017 APPROVED 90 Council Member Kusterman moved to approve the hiring of Jason Boonstra as recommended. 91 Council Member Manthey seconded the motion. Motion carried on a voice vote. 92 93 4B) Consider Promotion of Paid On -Call Firefighter to Rank of Fire Lieutenant — Public 94 Safety Director Swenson reviewed his recommendation to proceed with the promotion of Mark 95 Hokkanen to the position of lieutenant. He reviewed Mr. Hokkanen's experience. 96 97 Council Member Kusterman moved to approve the promotion of Mark Hokkanen as recommended. 98 Council Member Manthey seconded the motion. Motion carried on a voice vote. 99 loo PUBLIC SERVICES DEPARTMENT REPORT 101 102 There was no report from the Public Services Department. 103 104 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 105 106 6A) Consider Resolution No. 17-04, Approving Payment No. 5 and Final, NorthPointe 2"d 107 Street and Utility Improvements — City Engineer Hankee reviewed the written staff report outlining 108 the request to make a final payment to the contractor for the street and utility improvements 109 associated with the NorthPointe development. The costs of the project will be assessed to the propert 110 owner/developer who requested the work. Staff is prepared to recommend a final payment as 111 outlined in the report. 112 113 Council Member Manthey moved to approve Resolution No. 17-04 as presented. Council Member 114 Kusterman seconded the motion. Motion carried on a voice vote. 115 116 6B) Consider Resolution No. 17-03, Approving Site Improvement Performance Agreement 117 for Eagle Liquors (Marketplace Building B) — City Planner Larsen reviewed the staff report that 118 provides information on a new development (Eagle Liquor relocation). Staff is requesting approval of 119 a site improvement agreement to accompany this project. Mayor Reinert remarked that it is good to 120 see a business expanding within the city. 121 122 Council Member Kusterman moved to approve Resolution No. 17-03 as presented. Council Member 123 Rafferty seconded the motion. Motion carried on a voice vote. 124 125 6C) Consider Resolution No. 17-06 Approving Site Improvement Performance Agreement 126 for Waldoch Farm (8174 Lake Drive) — City Planner Larsen explained that the Waldoch Farms 127 business is planning to expand their parking lot. Staff recommends approval of the standard site 128 improvement agreement that would oversee this project. Council Member Kusterman noted the map 129 in the staff report and asked for clarification on the location of the new parking. Council Member 130 Manthey clarified that the parking lot will be bituminous. 131 132 Council Member Manthey moved to approve Resolution No. 17-06 as presented. Council Member 133 Kusterman seconded the motion. Motion carried on a voice vote. 134 3 COUNCIL MINUTES January 9, 2017 APPROVED 135 6D) Consider Resolution No. 17-07, Authorizing Report on Improvements, West Shadow and 136 LaMotte Area Improvement Project — Community Development Director Grochala reviewed his 137 written report outlining the history of the street improvement program in the city and requesting 138 authorization to prepare feasibility information for both the West Shadow and LaMotte 139 neighborhoods. He briefly reviewed how utitily consideration is being viewed at this point. The 140 feasibility report would be prepared by the city's consultant WSB Associates. He reviewed the 141 statutory process under which a City's Street Reconstruction Plan project could proceed. He 142 reviewed the possible schedule allowing construction as early as 2018. 143 144 Mayor Reinert asked if utility inclusion could be requested by petition and Mr. Grochala indicated 145 that is possible. The costs related to utilities will be included as an option in the feasibility study. 146 Mayor Reinert noted that the West Shadow Lake Drive streets are actually to the point of being 147 dangerous after a long history of considering but not moving forward with improvements; he sees the 148 path here should be more attractive to the residents and he is hopeful. 149 150 Council Member Kusterman noted that the city approved a five year plan that included these projects 151 but now additional approval is needed. Director Grochala explained that the plan approved 152 previously by the council included issuance of bond funding for the Shenandoah project; these 153 neighborhoods were included but without the funding authority. Additionally this moves the 154 project(s) up a year. 155 156 Council Member Kusterman moved to approve Resolution No. 17-07 as presented. Council Member 157 Manthey seconded the motion. Motion carried on a voice vote. 158 159 Director Grochala added that a neighborhood notice will be sent by the City Engineer very soon to get 160 information into their hands and discussion underway. 161 162 6E) Consider Resolution No. 17-08, Authorizing Preparation of Wetland and Natural 163 Resource Revolving Fund Plan — Community Director Grochala reviewed the written report 164 requesting authorization to establish a revolving fund plan/policy related to the city's wetland bank 165 and credits related to the Woolan Park project. He reviewed the process of banking wetland credits 166 and how they could be used. Staff s recommendation is for WSB & Associates to develop a plan 167 based on the city's direction. 168 169 Council Member Manthey moved to approve Resolution No. 17-08 as presented. Council Member 170 Kusterman seconded the motion. Motion carried on a voice vote. 171 172 UNFINISHED BUSINESS 173 174 There was no Unfinished Business. 175 176 NEW BUSINESS 177 178 There was no New Business. 179 4 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 COUNCIL MINUTES January 9, 2017 APPROVED COMMUNITY EVENTS MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, January 21 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. CHRISTMAS TREE RECYCLING - DROP OFF is located at Sunrise and Country Lakes Parks. Trees will be accepted until January 15, 2017. Both locations have a sign posted indicating the drop- off location. For more information, please contact 651-982-2440 COMMUNITY CALENDAR Community Calendar —A Look Ahead January 9, 2017 through January 23, 2017 - Wednesday, January 11 6:30 pm, Council Chamber Planning & Zoning Monday, January 16 CITY HALL CLOSED Martin Luther King Monday, January 23 6:00 pm, Community Room Council Work Session I Monday, January 23 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Maher moved to adjourn at 7:15 p.m. Council Member Manthey seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular '--iWiai�e Bartell, City C1 k Jeff Januar 2017. .1