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Home My WebLink About02-06-2017 Park Board Packet Lino Lakes Parks and Recreation Department 600 Town Center ParkwayIF CIT ' FLino Lakes, MN 55014�A` I (651) 982-2440 Fax (651 ) 982-2439 II V KE www.ci.lino-lakes.mn. us I PARK BOARD AGENDA Monday , February 6 , 2017 6 : 30 PM Council Chambers " Televised Park Board Members: Pat Huelman, Andrew Levi, Richard Jensen, John Nordlund, Clark Gooder Public Services Director: Rick DeGardner Recreation Supervisor: Ali Lukin 1 . Call to Order and Roll Call 2 . Setting Agenda 3 . Approval of Minutes from September 12 , 2016 4 . Open Mike 5 . Recreation Update — Ali Lukin-Sobolewski 6 , Centennial School District Facility and Field Rental Charges 7 , New Business a . Woods Edge Park b . 2017 Summer Employment Brochure c. 2017 Meeting Dates d . City Newsletter Ideas 8 . Old Business 9 . Next Scheduled Park Board Meeting — March 6 , 2017 10 . Adjourn If you are unable to attend the meeting please call Heather at 651 982-2442 or email heather. robinson@ci. lino-lakes. mn. us i CITY OF LINO LAKES Park Board Minutes i DATE : September 12, 2016 TIME STARTED: 6:30 PM TIME ENDED : . " %7 :40 PM MEMBERS PRESENT i % Richard Jensen, "George Lindy, John Nordlund, Pat Huelman % Andrew Levi, Cla%rk Gooder MEMBERS ABSENT: Matt Koehn STAFF PRESEN%T: Rick DeGardner (Pub% lic 'Services Director) Heather% Robinson.(Administrative Assistant) Mike Hoffrnan% (Parks Supervisor)' r, 1 . Call to Order and Roll Call The September 12, 2016 City of Lino Lakes Park Board Meeting was called to order by Chair George Lindy. Matt Koehn has moved out of the City and will no longer be eligible to be a Park Board member. 2. Setting Agenda The Agenda was approved as presented. 3 . Approval of Minutes : June 6, 2016 Pat Huelman made a MOTION to approve the Meeting Minutes from June 6, 2016 Richard Jensen supported the MOTION. All in favor and MOTION carried. 4 . Open Mike There was no one present for Open Mike . Open Mike was closed. Park Board Minutes September 12, 2016 Page 11 i i 5 . New Business Review Dedicated Parks Fund Mr. DeGardner reviewed the Dedicated Parks Fund. He summarized that Northpointe will begin construction in the spring of 2017 . He noted that the dedicated park funds from Saddle Club located south of Birch Park will be designated for future improvements r in Birch Park. Mr. DeGardner explained that funding sources for Parks are still very limited. The City Council also is deducting $ 50,000 each year for the payoff of an internal city loan for the ! 58 acres of land that the fire station was built on. They may recoup some of this revenue in the future but that is uncertain at this time. Review Upcoming Recreation Programs i Chair Lindy stated that the Board could review the included Upcoming Recreation Programs Update prepared by Recreation Supervisor Ali Lukin on their own time in the i; future. 6 . Prioritize Parks and Trails Projects , • Current Parks and Trails Map provided to Council for review. This map is currently being updated by City Staff. • Summary of Needed Park Improvements Discussed. Clark Gooder inquired of Park Supervisor Mike Hellman how he would prioritize the most needed park improvements. Mr. Hoffman replied that Arena Acres tennis courts need to be completely replaced or removed. He noted that all the playgrounds within the City are aging and they are successfully maintaining them to a safe condition. Repairs are currently being funded by the Parks Maintenance budget. He stated that 20 years is the average lifecycle of a playground and many of our parks are reaching this age. • Identified Potential Trail Projects. The Board discussed that our trail system is also aging and we need to review and prioritize some of these segments as well. Analysis and input on what trail segments need to be prioritized for risk and safety concerns is currently under review. This will be completed by City Staff and Engineers and cost presented to the Board in the near future. Park Board Minutes September 12, 2016 P a g e t i f • Existing Playground Equipment Replacement Timeline was reviewed. Mr. DeGardner said that without a definite funding mechanism this would not be a beneficial use of the Board' s time at this point. Mr. DeGardner wanted to make it clear to the Board that any existing trail safety concerns will be addressed by staff within the general fund and not put toward the dedicated park fund. He added that playground structures that fail safety criteria will be removed without replacement. After discussion, it was the summary of the Park Board to identify and then prioritize any trail segments and unsafe park structures for cost analysis. Mr. Hoffman also noted that boardwalks should be included and should be considered as well. The Board asked Mr. Hoffman to identify 2 playgrounds that are in the roughest shape. Mr. Hoffman replied, Sunset Oaks Park and that the usage is low for that park due to demographics of the neighborhood. Arena Acres Park, because of the extremely poor condition of the tennis courts. George Lindy requested a list of trail cost estimates and identified segments that they could review emailed to them before the next Park Board meeting. Clark Gooder asked if the City has demographic information available that could be provided before the next meeting. Andrew Levi mentioned a Safe Routes to School Program through the County that he will check into for a possible funding source and to see if it would apply. 7 . Old Business There was no old business brought forward for review. 8 . Next Scheduled Park Board Meeting Pending new business the next scheduled Park Board meeting is for October 3 , 2016. 9 . Adjourn Chair Lindy left the meeting early so Pat Huelman made the MOTION to adjourn. Richard Jensen seconded the MOTION, all in favor and meeting adjourned at 7 :40 PM. Submitted by, Heather Robinson Administrative Assistant Public Services Park Board Minutes September 12, 2016 Page 13 CITY _ " OF N I< ES F DATE : February 6, 2017 TO : Park Board Members E FROM : Rick DeGardner, Public Services Director RE : Centennial School District Facility and Field Rental Charges i is I want to make the Park Board aware of some recent changes to our use of the Centennial School District' s (CSD ) indoor and outdoor facilities. i i Commencing with the start of the 2016-17 school year, CSD is charging Lino Lakes Parks and Recreation Department ( LLPRD) rent for use of their facilities . Previously, LLPRD was only charged when additional charges were incurred ( i . e . custodial or site supervisor expenses) such as requesting gym time on the weekend or on school-out days. Here are some examples of recent facility charges incurred : Gobbler Games $ 264 Open Volleyball $ 78 per night Tae Kwon Do $40 per night Raising the class fees to cover these hefty rental charges is not realistic. Therefore, we plan on moving several youth instructional classes . For example, Tae Kwon Do classes will be now held at the Senior Center. It's quite possible that we will no longer be able to offer some of our instructional programs . I have included a LLPRD Indoor Programs Financial Summary of recent/current programs for reference. In addition, starting May 1, the CSD will be charging LLPRD $ 10 per participant for any outdoor field use . Here are some projected charges based on 2016 enrollment numbers : Fall Soccer $ 3, 310 T- Ball $ 1, 210 Blue Heron Days Softball Tournament $ 1, 440 Tennis Lessons $ 1, 050 Attached is a summary of 2016 participation numbers for outdoor programs conducted at CSD sites . Mr. Brian Hronski, Recreation Supervisor, and I met with Mr. Brady Hoffman, Executive Director of Business Services, and Ms. Cory Sendle, Director of Community Education on i January 19 to discuss these new policies. Interestingly, we were made aware that the CSD will not be charging youth sports associations for field use, even though the LLPRD has the similar purpose of providing leisure programs for area residents lie , Youth Soccer, T-Ball, Softball, etc. ) . Obviously, these new policies will have a significant financial impact and therefore affect our ability to provide a variety of leisure programming opportunities for area residents . We inquired during the meeting if the CSD would be interested in offering any programs that we will no longer be able to afford . They did not think that would be feasible . LLPRD has spent $70, 000+ on a variety of equipment for CSD fields including soccer goals, bleachers, bases and anchors, etc. (see attached sheet) . In 2003, the City paid for the installation of the full-size basketball court at Rice Lake Elementary School . We will need to evaluate whether some of these assets need to be relocated throughout our parks system . Moving our programs from CSD fields to city-owned fields will impact youth sports associations. For example, historically our T- Ball program had been conducted at CMS #2 and Blue Heron Elementary so Centennial Little League can utilize Sunrise Park #3 and #4. With expected CSD rental charges for T- Ball around $ 1, 200, we may need to relocate T- Ball to Sunrise #3 and #4, displacing Centennial Lakes Little League . Also, we had provided painting/striping services (for a fee ) on CSD property for Centennial Soccer, Centennial Lacrosse, and Centennial Baseball . LLPRD also coordinated the placement of portable restrooms . Both of these services will no longer be provided by LLPD . ! CITYsr � OF LS LAKES PARKS AND RECREATION INDOOR PROGRAMS FINANCIAL SUMMARY Tae Kwon Do Session I Gobbler Games 6 Registered : $350 125 Registered : $ 0 Instructor Fee : $330 Expenses : $405 Net Revenue : $ 20 Net Revenue : -$405 Bitty Ballerinas & Preschool Dance Open Volleyball 18 Registered : $ 910 240 Attendees ( est) : $ 1, 200 Instructor Fee : $728 Supervisor Fee : $775 Net Revenue : $ 182 Net Revenue : $425 Tae Kwon Do Session 11 Soccer Mini Camp 9 Registered : $ 510 24 Registered : $ 600 Instructor Fee : $ 458 Instructor Fee : $273 Net Revenue : $52 Net Revenue : $327 Sports Mania 21 Registered : $ 525 Instructor Fee : $ 252 Net Revenue : $ 273 Total Net Revenue : $874 Rental Fees : -$31694 Net Expense w/Rental : -$ 2,820 f Jan 18, 2017 C I T Y O F IN KE L L S 2016 Centennial School District Field Participation i Fall Soccer @ Rice Lake Elementary 331 Participants $39310 T-Ball @ CMS #2 & Blue Heron Elementary 121 Participants $1 , 210 Adult Softball @ CMS #3 72 Participants $ 720 BHD Softball Tournament @ CMS #3 144 Participants $1 ,440 Summer Lacrosse Camp @ CMS #8 10 Participants $100 Tennis Lessons @ CMS 105 Participants $1 , 050 Safety Camp @ Blue Heron Elementary 115 Participants $1 , 150 Kite Day @ Rice Lake Elementary 100 Participants $1 , 000 Total 783 Participants $9 ,980 Jan 18, 2017 CIT ,3 � OF INLAKES CITY PURCHASED ASSETS AT CSD FIELDS CMS #1 - $5.890 RLE #1 - $1 .990 0 1 - 5 Row 15 ' Aluminum Bleacher ($3 , 900) 0 1 - 3 Row 15 ' Aluminum Bleacher ($ 1 , 100) 0 1 - 3 Row 15 ' Aluminum Bleacher ($1 , 100) 0 1 - Steel Base Box ($465) 0 1 - Knaak Base Box ($465) 0 1 - Set Bases and Anchors ($425) 0 1 - Set Bases and Anchors ($425) 0 1 - 55 Gallon Plastic Garbage Can 0 2 - Recycle Garbage Cans RLE #2 - $4.790 0 1 - 5 Row 15 ' Aluminum Bleacher ($3 ,900) CMS #2 - $1 ,990 0 1 - Steel Base Box ($465) 0 1 - 3 Row 15 ' Aluminum Bleacher ($1 , 100) 0 1 - Set Bases and Anchors ($425) 0 1 - Knaak Base Box ($465) 0 2 - 55 Gallon Plastic Garbage Cans 0 1 - Set Bases and Anchors ($425) 0 2 - Recycle Garbage Cans RLE #3 - $4.790 0 1 - 5 Row 15 ' Aluminum Bleacher ($3 ,900) 0 1 - Knaak Base Box ($465) CMS #3 - $4.790 0 1 - Set Bases and Anchors ($425) 0 1 - 5 Row 15 ' Aluminum Bleacher ($3 , 900) 0 2 - 55 Gallon Plastic Garbage Cans 0 1 - Knaak Base Box ($465) 0 1 - Set Bases and Anchors ($425) RLE - WESTSIDE - $7.300 0 2 - 55 Gallon Plastic Garbage Cans 0 3 - Sets 4 ' x 6' Aluminum Goals ($4, 200) 0 2 - Sets 5 ' x 10 ' Aluminum Goals ($3 , 100) CMS #4 - $4,790 h 0 1 - 5 Row 15 ' Aluminum Bleacher ($3, 900) RLE - EASTSIDE - $269465 0 1 - Knaak Base Box ($465) 0 1 - Set 8 ' x 24' Steel Goals ($3 , 200) 0 1 - Set Bases and Anchors ($425) 0 1 - Set 6 ' x 12 ' Aluminum Goals ($1 , 500 ) 0 2 - 55 Gallon Plastic Garbage Cans 0 1 - Set 6 ' x 12 ' Galvanized Goals ($600) 0 1 - Set Tx 21 ' Aluminum Goals ($3 , 200) CMS #6 - $3.200 0 2 - Sets 6 . 5 ' x 12' Aluminum Goals ($5 , 500) 0 1 - Set Tx 21 ' Aluminum Goals ($3 , 200) 0 Full Size Basketball Court ($12, 000) 0 1 - Knaak Lock Box ($465) CMS #7 - $3.200 0 3 - 55 Gallon Plastic Garbage Cans 0 1 - Set 8 ' x 24' Steel Goals ($3 ,200) TOTAL - $70,085 BLUE HERON ELEMENTARY - $890 0 1 - Knaak Base Box ($465) 0 1 - Set Bases and Anchors ($425) JAN 18 , 2017 i I 'r E C I T Y O F I IN KES DATE : February 6, 2017 TO : Park Board Members FROM : Rick DeGardner, Public Services Director rr RE : Woods Edge Park Plan Update E Woods Edge is a 110-unit single family townhome development located adjacent to the i YMCA. Construction of Phase 1 (60 units ) is currently underway. We are working with Anoka County Parks to develop a neighborhood park adjacent to the YMCA on Regional Park property. We are looking to create a more " natural' type feel that would aesthetically fit with the natural surroundings. The YMCA has expressed interest in evaluating joint partnership options that will provide leisure opportunities for their members. t'! A Topographical Map ( Labeled "Survey Area" ) and Tree Inventory ( Labeled "Existing Conditions and Removals" ) have recently been completed and are attached . i i i i i 'r I i w A ' yy Yd 1 Ef�K i 0 T � f•J . . _ - - • F 1 tilt a TOP 10 0V 1 �` 1 i_ - �_.. N* 44 i _LPi '4, fir .. • pp dd f Ti To Xco : - Y. I �J t . N : - `t; ued IlIr f�l � � n Jt IT - sf L ITrl 4IL I VI ,fr yJ ��N IT N , j y � m PFF r . . •?htX r8 � 'a to It 01 IS c . . �, _':.� a`s" f .'a I. '' . r .�� .14, • ' ;'.�J` SJ33HS — J0 — 133HS I SIVAOW32J ONV SNOLLIONOO ONLLSM oa oz L04 NOV 0 ef 01 Bo rn J e iOLMAX IZL C .ai a \ J" p log .bZ WO VOL .bL lizi mrz r 0a m N nvz op .aloz 4ep, 0 %OZ Z •91L . F.°E z D 3 0 m x Q � ` t ,aL _ Zl 4E a O ip6 hA' D IZL °L 61 .zL a .az 401 8 , oz .rgPi RPM ; mm Ho x f�� °x z Insa, .EL ( r .Zl � .aZ )g)g)g ®e5 9Tn J"`�, L gb iAt °E 'a4L .z{ �p ] P4-x z zx 11 Zt .9LE` .aZ ` - .aL Opel 9 S� To apply for a position with us . . .. * Go online to www.ci.lino-lakes.mn.us * Select lobs and Volunteering Lino Lakes Parks and ' Fill out the application for the positions that you are interested in Recreation Department * Submit your application and all other required material by emailing it to recreation@ci.lino-lakes.mn.us Or 2017 Summer Employment dropping it off at Lino Lakes City Hall Opportunities Contact Us If you have any questions, please feel free to contact us. For T-ball Instructors, Soccer Instructors, Tennis Instructors, Sports Instructors, Adult Softball Officials and Soccer Officials positions: Brian Hronsld Phone: 651-982-2446 Email: brian.hronski@ci.lino-lakes.mn.us For Summer Special Events Coordinator, Summer Coordinator, Day Camp - Counselors and Preschool Day Camp Counselors positions: Ali Lukin Phone : 651-982-2445 Email: ali.lukin@ci.lino-lakes.mn.us WHERE THE SUMMER FUN IS ! For Parks and Public Works positions: Tim Payne Phone: 651-982-2455 Email: tim.payne@ci.lino-lakes.mn.us City of Lino Lakes 600 Town Center Parkway f Lino Lakes, MN 55014 CITY ` O F www.ci.lino-lakes.mn.us II V KE 2017 Summer Employment Opportunities Soccer Instructors: Soccer instructors will be responsible for developing lesson Summer Special Events Coordinator: plans and teaching fundamental soccer skills to children The Special Events Coordinator will provide assistance and ages 3-6. support for the Recreation Supervisor with Puppet Shows, Begins: June - July Corn Roast Safety Camp, Blue Heron Days and other special Monday - Thursday Mornings in June and I or Monday - Thursday - events. evenings in July Pay Range: $9.50 - $12.00 an hour Begins: Early May through the and August Tennis Instructors: Mondays - Fridays Sam - 4:30pm, including some evenings and weekends. Tennis instructors will be responsible for developing lesson Pay Range: $13.75 an hour plans and teaching the basics of tennis. Candidates for this Summer Coordinator: program must have previous tennis background in playing or teaching. Must be available Monday-Friday mornings The Summer Coordinator will provide assistance and support and afternoons from 9:00am - 3:00pm. Begins June 12 - the Recreation Supervisor with summer events and Day Camp preparation and implementation. July 27. Pay range $10.00 - $13.00 an hour S orts Instructors: Begins: Early May through the end of August Instructors for these camps are responsible for creating +-- Mondays 7am - 4:30pm & Tuesday's - Fridays 8am - 4:30 pm lesson plans and teaching basic skills to participants. Pay Range: $13.75 an hour Basketball camps are the week of July 17th-21sr & July 31sc Day Lamp Counselors: August 3"d. Dodgeball Camp is July 24th-27rs & July 315z Day Camp Counselors will provide a positive and safe camp August 3ra. Camps run mostly in the mornings but there are experience for children between the ages of 542 while some afternoon hours as well. providing quality programs which include crafts, songs, and Pay Range is $9.50 - $ 12.00/hour games. Adult Softball Officials: Begins: June 19th - August 18a If you have an interest in officiating adult softball for the Monday's 7am - 4:15 pm & Tuesday's - Thursdays 8:45am - 4:15 pm City of Lino Lakes please call Brian @ 651-982-2446 for Pay Range: $10.00 - $11 .00 an hour more information. Adult softball leagues are on Monday Preschool Day Camp Counselors : evenings at Sunrise Park and Centennial Middle School. Preschool Camp Counselors will provide a positive and safe camp experience for children between the ages of 3-4 while Soccer Officials : providing quality programs which include crafts, songs, and If you are interested in becoming a fall youth soccer official games, please call Brian @ 651-982-2446. We will help train and Begins: June 19t^ - August 18t mentor young officials so they can begin to officiate our Mondays 7am - 11 :15am & Tuesday's - Thursdays 8:45am - 11 :15 am youth soccer league in the fall. Must be available on Pay Range: $10.00 - $11 ,00 an hour Saturdays from end of August - end of October. T-Ball Instructors : Parks and Public Works: T-ball instructors will be responsible for developing lesson Work outside this summer with the Parks, Streets, Water, plans and teaching fundamental baseball skills to children Environmental and Sewer Departments. ages 3-6. Begins: May - August Begins: June 12t+ - July 28't Mondays - Friday's 7am- 3:30 pm (Typically 35 - 40 hours per week) Mornings and I or evenings Pay Range: $11 .00 - $12.00 an hour Pay Range: $9.50 - $12.00 an hour Pr1D REr C I T Y 'JO F CITY OF LINO LAKES PARK BOARD a� T/ Y `F o Fz N KE 2017 MEETING CALENDAR HIV i 40 i FpA R 1 MEN Date: February 6, 2016 To : Park Board From: Heather Robinson I t RE: Park Board Dates for 2017 k G Background i Park Board Meetings take place on the first Monday of each month at 6 : 30 p.m. unless I rescheduled or canceled, The following dates are set for Park Board Meetings in 2017 . i 2017 Meeting Dates January 9 February 6 March 6 April 3 May 1 June 5 July 10 (4t' of July) August 7 September 11 (Labor day) October 2 November 6 December 4 AN O1KES DATE : February 6, 2017 TO : Park Board Members FROM : Rick DeGardner, Public Services Director RE : City Newsletter Article Just a reminder that the City is always looking for interesting/relevant articles for the City Newsletter. If any Park Board members have any ideas or are willing to submit an article, please let Heather know. Deadlines are as follows : Spring/Summer Issue February 8 Fall Issue July 5 Winter Issue October 17 I i i i j i i