HomeMy WebLinkAbout02-06-2017 Council PacketWORK SESSION AGENDA
CITY OF LINO LAKES
Monday, February 6, 2017
CITY COUNCIL WORK SESSION
Community Room (not televised)
6:00 P.M.
Previous to the regular work session,
the council will meet at 5:45 p.m. in the Council Work Room for a closed session
for the purpose of discussing the sale of certain city property
1. Environmental Board Goals, Marty Asleson
2. Enterprise Fleet Presentation, John Swenson
3. Public Safety Update, John Swenson
4. Kitchen Upgrade for Old City Hall, Jeff Karlson
5. Schedule Date(s) for Strategic Planning/Goal Setting, Jeff Karlson
6. Advisory Board Appointment, Jeff Karlson
7. Council Updates on Boards/Commissions, City Council
8. Monthly Progress Report, Jeff Karlson
9. 2040 Comprehensive Plan Process Update, Michael Grochala
10. Review Regular Agenda
11. Adjourn
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ENVIRONMENTAL BOARD
AGENDA ITEM 6A
STAFF ORIGINATOR: Marty Asleson, Environmental Coordinator
MEETING DATE: February 6th, 2017
TOPIC: Environmental Board Goals 2016/2017
BACKGROUND
2016 Environmental Board Goals were discussed at the January 25th, 2016 meeting. The
Following statements have included the suggestions proposed at the meeting:
1. Promote Environmental Stewardship with the citizens of Lino Lakes, and
conservation opportunities by communicating environmental initiatives in the city
using various means of communication such as:
• Mailings.
• Multi-media including social media such as Facebook and possibly
Twitter. Double the followers on Facebook.
• School “enviro- shows”, promotion in schools.
• Partnerships with our two watershed districts.
• Newspaper, Environmental Board article
•
2. Promote Lino Lakes Environmental Issues to the Public by:
• Participate in Earth Day (Date)
• Participate in Blue Heron Days (Date)
• Partner with Anoka County Recycling Resource Solutions.
1. Utilize County Select Committee on Recycling (SCORE) and
Local Recycling Development Grant (LRDG) Funds to the
maximum extent possible to increase our recycling totals.
2. Work with local participating businesses on mandated business
recycling through Anoka County and “Waste-Wise” staff.
3. Partner with our neighborhood groups to educate and start pilot
projects to recycle organics.
4. Increase our volunteer base in recycling
5. Increase services available to residents at the monthly Recycling
Day event including additional paper shredding, events, hard drive
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destruction and the “Bridging Program” and or other charity
organizations.
6. To meet or exceed our City recycling goal of 50 (1836 tons)
percent or greater of our municipal solid waste.
7. Find innovative ways to promote and encourage recycling as a
city.
8. Continue to look into ways for school facilities to reduce waste
and increase recycling, and continue to enhance recycling efforts
through grants from Anoka County Integrated Waste. (Changed
Format).
9. Continue to promote organic recycling and investigate
methods to make organic recycling all-inclusive to residents.
3. Cooperate with Rice Creek Watershed District and Vadnais Lakes Area Water
Management Organization, and city staff to promote development that renews,
preserves, and restores surface water, lakes, stream and wetlands through project
review processes and public education.
4. Monitor any activity in the AUAR as well as other proposed development areas,
focusing on the values that citizens of Lino Lakes have expressed in the 20/30
vision for our city and the unique ecological aspects of our wetlands, lakes and
streams and subsurface waters, vegetation and wildlife populations.
5. Perform evaluation of past Environmental Board recommendations for
development projects. Review a sampling of a variety of projects by on-site
visits, discussion with city staff, and landowners, neighbors, on the outcomes of
the board’s recommendations. If necessary, submit a summary of significant
findings resulting from the review in writing to the Community Development
Director.
6. Support Conservation Development within the city through site review processes
by incorporating The Resources Management System Plan components of the
City Comprehensive Plan. The use of the planning documents within the
Comprehensive Plan that enable Conservation Development include:
• The Lino Lakes Handbook For Environmental Planning and
Conservation Development,
• The Minnesota Land Cover Classification System and Natural
Resource Inventory for Lino Lakes
• The Minnesota County Biologic Survey
• The Lino Lakes Assessment of Existing Ecological Conditions and
Management Opportunities
• The Lino Lakes Handbook For Environmental Planning and
Conservation Development
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• The Minnesota DNR Regionally Significant Ecological Areas
Assessment, Rare Wildlife and Plant Models built by the City
• The Lino Lakes Parks, Natural Open Space/Greenways, and Trails
System Plan,
• The I-35E Corridor Alternative Urban Area-wide Review (AUAR)
assessment
• The Rice Creek Watershed District/Lino Lakes Resources
Management Plan
• The Assessment of Development, Suitability and Natural Resources
Conservation Opportunities study,
• The City of Lino Lakes Local Surface Water Management Plan
7. Support the Community Garden site and continue the partnership with Park
Department to manage the Community Garden site, adapt gardens to site land
sale.
8. Do an annual review/update in regards to the Lino Lakes EAB Implementation
Plan. Offer residents opportunities for tree purchasing and possibly tree
treatment. Obtain interns and train them in Ash Tree Treatment. Start treating a
third of our City boulevard trees.
9. Continue to work on Wollan’s Park Wetland bank to achieve wetland bank credits
by the end of the year 2019 and investigate new banking opportunities. Help to
establish a city wide process to fund wetland banking. (I added this for your
consideration).
10. Continue to monitor the Heron rookery and water quality in the northern one third
of Peltier Lake and to support the protection of resources in that area. Update
Council on these matters. Recruit new volunteers to help with rookery
maintenance and monitoring.
11. Support Stormwater efforts of our engineering department in Community
Development to develop a NPDES next phase inventory of our ponds and support
adequate funding for needed maintenance efforts, and in emergency situations and
regular maintenance of drainage areas.
12. Support the maintenance of established conservation easement areas where
funding is available. (I added this for your consideration)
WS – Item 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: February 6th, 2017
To: City Council
From: Marty Asleson
Re: Consideration of Accepting 2017 Environmental Board Goals.
Background
Each year the Environmental Board sets goals as part of their work program. The Board
adopted 2017 goals at their January 25th meeting. The Environmental Board goals are
included in the attached resolution.
Requested Council Direction
Request the 2017 Environmental Board goals be placed on the Council Agenda for
consideration
Attachments
1. Environmental Board Goals 2017
WS – Item 2
WORK SESSION STAFF REPORT
Work Session Item 2
Date: February 6, 2017
To: City Council
From: Sarah Cotton, Finance Director & John Swenson, Public Safety Director
Re: Vehicle Replacement
Background
During the Council Work Session on December 5, 2016 and the December 12, 2016
Council Meeting, staff presented a vehicle replacement policy for Council consideration.
Attached to this staff report is Mr. Karlson’s staff report from the December 5, 2016
Work Session, Mrs. Cotton’s staff report from December 12, 2016 and the Police
Division vehicle replacement policy as presented on December 12, 2016.
Also during the December 5, 2016 Council Work Session, Council Member Rafferty had
learned that some cities are leasing vehicles for use in their police departments. Council
directed staff to research leasing programs utilized in other cities. Staff has met with
representatives from Enterprise Fleet Management, which is the leasing company
working with several agencies.
Staff has provided the representatives from Enterprise Fleet Management with the
complete list of all city vehicles, which could potentially be leased through Enterprise
Fleet Management. The representatives have reviewed the data and created the attached
proposal. Representatives from Enterprise will be at the Work Session to provided
further information and answer any questions.
As discussed with Council during the January 3, 2017 Work Session, the Enterprise Fleet
Management program is not a traditional vehicle lease program; as the City would retain
ownership of all vehicles. The current cost of financing vehicles under the Enterprise
Fleet Management program is 400 basis points plus the current 3-year Treasury rate of
1.48%, which is equivalent to an interest rate of 5.48%. This rate is fixed at the date of
vehicle delivery.
Also attached to this report is the Police Division Vehicle Replacement Policy that was
presented to Council at the December 5, 2016, December 12, 2016, and January 3, 2017.
Staff is seeking Council direction on how to proceed with 2017 vehicle replacement.
Attachments
Council Work Session Staff Report – December 5, 2016
Regular Council Meeting Staff Report – December 12, 2016
Council Work Session Staff Report – January 3, 2017
Public Safety Department – Police Division Vehicle Replacement Policy
Enterprise Fleet Management Proposal for 2017
WS – Item 7
WORK SESSION STAFF REPORT
Work Session Item No. 7
Date: December 5, 2016
To: City Council
From: Jeff Karlson, City Administrator
Re: Vehicle Replacement Schedule for Police Cars
Background
During the November 14 budget work session, the Council directed staff to prepare a
five-year replacement schedule for police vehicles. A five-year replacement schedule
was prepared by Public Safety Director John Swenson and Finance Director Sarah Cotton
and was included in the November 23 weekly update.
There are concerns that the schedule would trigger automatic replacement of a vehicle
after five years. To address any concerns about when vehicles should be replaced, staff is
in the process of revising the schedule based on the age, miles, and condition of each
vehicle. City Mechanic Brett Olander is inspecting each police vehicle so staff can create
a more realistic projection of when vehicles would likely be replaced beyond the
expected five-year life of the car. The vehicle inspections, along with Brett’s report, will
be completed by this coming Monday.
I also drafted a Vehicle Replacement Policy (attached) as a guideline for staff to follow,
which would reinforce the Council’s disposition to extend the life of the vehicles as much
as possible.
Requested Council Direction
Review replacement schedule and consider adoption of Vehicle Maintenance Policy.
Attachments
Current Vehicle Replacement Plan
Revised Vehicle Replacement Plan purchasing used vehicles for investigators
Revised Vehicle Replacement Plan purchasing new vehicles for investigators
Revised Vehicle Replacement Plans based on mechanic’s inspection of vehicles
Draft Vehicle Replacement Policy
CITY COUNCIL
AGENDA ITEM 2F
STAFF ORIGINATOR: Sarah Cotton
MEETING DATE: December 12, 2016
TOPIC: Consider Approval of Public Safety Department – Police Division
Vehicle Replacement Policy and 2017 Replacement Schedule
VOTE REQUIRED: 3/5
BACKGROUND
During the November 14th Budget Work Session, there was much discussion surrounding the
replacement of police vehicles. Staff was directed to prepare a five-year replacement schedule;
however, there was concern that the schedule prepared would trigger automatic replacement of
a police vehicle after five years. Therefore, staff prepared a revised vehicle replacement plan
and a Police Vehicle Replacement Policy that would serve as a guideline for staff to follow, in
an effort to reinforce the Council’s disposition to extend the life of vehicles as much as possible.
Both the Police Division Vehicle Replacement Policy and 2017 Replacement Schedule were
further reviewed by the City Council at the December 5th Work Session.
RECOMMENDATION
Staff recommends approval of the Public Safety Department – Police Division Vehicle
Replacement Policy and 2017 Replacement Schedule.
ATTACHMENTS
Public Safety Department – Police Division Vehicle Replacement Policy
2017 Police Vehicle Replacement Schedule
WS – Item 1
WORK SESSION STAFF REPORT
Work Session Item 1
Date: January 3, 2017
To: City Council
From: John Swenson, Director of Public Safety
Re: Public Safety Department Police Division Vehicle Replacement Policy
Background
During the Council Work Session on December 5, 2016 and the December 12, 2016
Council Meeting, staff presented a vehicle replacement policy for Council consideration.
Attached to this staff report is Mr. Karlson’s staff report from the December 5, 2016
Work Session, Mrs. Cotton’s staff report from December 12, 2016 and the Police
Division vehicle replacement policy as presented on December 12, 2016.
Also during the December 5, 2016 Council Work Session, Council Member Rafferty had
learned that some cities are leasing vehicles for use in their police departments. Council
directed staff to research leasing programs utilized in other cities. Staff has met with
representatives from Enterprise Fleet Management, which is the leasing company
working with several agencies.
Staff has provided the representatives from Enterprise Fleet Management with the
complete list of all city vehicles which could potentially be leased through Enterprise
Fleet Management. The representatives are currently reviewing this data and will prepare
a proposal for Council consideration.
Staff anticipates that Enterprise Fleet Management will have this proposal complete and
will be at the February 6, 2017 Council Work Session.
Council may want to delay any further discussion or action on this policy until the
potential of a leasing program is presented for Council consideration.
Attachments
Council Work Session Staff Report – December 5, 2016
Regular Council Meeting Staff Report – December 12, 2016
Public Safety Department – Police Division Vehicle Replacement Policy
1
City of Lino Lakes
Public Safety Department – Police Division
Vehicle Replacement Policy
1. Purpose
The purpose of this Vehicle Replacement Policy is to propose a vehicle replacement plan for the
Police Division to follow, and to establish the specific vehicle needs and requirements of the
City. This document may be modified or updated annually due to the changing needs of citizens
or changes in the automotive industry.
2. Objectives
The primary objectives of the City of Lino Lakes is to control the overall cost of operating and
maintaining the fleet of vehicles, to maintain the vehicles in a manner that extend their useful
life, to control the growth in size of the fleet, to standardize the composition of the fleet, and to
accurately budget for maintenance replacement costs. All new purchases for vehicles are part of
the budget cycle and are coordinated through the City Administrator for recommendation.
3. Acquisition
The goal of the City’s acquisition practices is to obtain the lowest possible price and the highest
possible quality for vehicles. Before preparation of the Police Capital Equipment Plan, the
Public Safety Director will review the vehicle replacement schedule and appropriate
maintenance and repair records with the Public Services Director and Mechanic and plan the
acquisition of replacement vehicles. Any request for new vehicles that will increase the size of
the fleet must be approved by the City Council.
4. Maintenance
The goal of the Public Safety Department is to keep vehicles in sound operating condition.
Accurate and complete vehicle maintenance records are a key tool for making management
decisions. Preventative maintenance routines and intervals are based on local driving conditions
and manufacturer’s recommendations of each type of vehicle. Preventative maintenance is the
key to avoiding the repair or replacement of costly major vehicle components such as engines,
transmissions, and drive trains. Appropriate records for each vehicle are maintenance logs, fuel
usage logs, and cumulative costs of parts and labor.
5. Replacement
It is the policy of the City of Lino Lakes to replace police vehicles after 60 months or 100,000
miles of use. However, vehicle maintenance costs are variable and distinct to each vehicle. The
goal is to analyze the costs associated with a vehicle and to identify the point when each vehicle
is reasonably depreciated but not yet incurring significant maintenance costs. Based on the
vehicle records, it may be determined that a vehicle can be replaced later or may need to be
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replaced earlier than the schedule calls for. Any request for replacing vehicles must be cost-
justified to the City Administrator and City Council.
6. Guidelines and Procedures
The Police Division has inventoried existing vehicles and has prepared a replacement schedule
for police vehicles. The schedule will be updated annually and will be used as the basis for
planning for the replacement of vehicles through the annual budget. Each vehicle recommended
for replacement will include the following information:
a. Age in years, also known as life
b. Miles of use
c. Useful life (based on commonly used standards for police vehicles)
d. Cost of maintenance
e. Overall condition (mechanical, operating, safety, and appearance)
f. Downtime
g. Availability of replacement parts
h. Funding
The guidelines for vehicles considered for replacement are based on 60 months of age or 100,000
miles of use, but additional consideration is given to functionality and overall condition of the
vehicle. As vehicles reach this threshold for age or miles, a vehicle maintenance evaluation will
be performed by the Public Services Director and Mechanic. If the evaluation indicates the
vehicle would be economical to retain for an additional year, the vehicle will be retained.
Depending on the availability of funds, vehicles will be replaced when they are at the end of their
economic life, no longer safe to operate, not reliable enough to perform their intended function,
or there is a demonstrated cost savings to the City of Lino Lakes.
Final Draft Completed 12/08/16
ID Year Make Model Mileage Function Replace With
Monthly Lease Cost Reduced Book Value @ Term Estimated Resale @ Term Estimated Equity @ Term383 2013 Ford Interceptor AWD Marked 68,278 Patrol** Ford Utility Police Base AWD $832 $3,125 NA NA388 2013 Ford Explored 4x4 Marked 66,273 Patrol** Ford Utility Police Base AWD $832 $3,125 NA NA382 2013 Ford Interceptor AWD Marked 57,585 Patrol** Do Not Replace $0 $0 $0 $0.00395 2014 Ford Explored 4x4 Marked 66,182 Patrol** Ford Utility Police Base AWD $832 $3,125 NA NA393 2014 Ford Explored 4x4 Marked 41,169 Patrol** Do Not Replace $0 $0 $0 $0.00394 2014 Ford Explored 4x4 Marked 36,394 Patrol** Do Not Replace $0 $0 $0 $0.00392 2014 Ford Explored 4x4 Marked 32,878 Patrol** Do Not Replace $0 $0 $0 $0.00396 2015 Ford Explored 4x4 Marked 36,168 Patrol** Do Not Replace $0 $0 $0 $0.00399 2015 Ford Explorer 4x4 Unmarked DUI 26,482 Patrol** Do Not Replace $0 $0 $0 $0.00304 2016 Ford Explored 4x4 Marked 7,993 Patrol** Do Not Replace $0 $0 $0 $0.00302 2016 Ford Explored 4x4 Marked 7,583 Patrol** Do Not Replace $0 $0 $0 $0.00303 2016 Ford Explored 4x4 Marked 7,134 Patrol** Do Not Replace $0 $0 $0 $0.003862013FordExplored 4x4 Marked 68,286 Patrol - K9**Ford Utility Police Base AWD $832 $3,125 NA NA$3,329 $0.00
Total Annual Lease Cost $39,950
*lease rates that assume a 60 month term with standard depreciation and include applicable tax**patrol vehicles assume a 36 month term with standard depreciation with applicable tax and no AME
ID Year Make Model Mileage Function Replace With
Monthly Lease Cost Reduced Book Value @ Term Estimated Resale @ Term Estimated Equity @ Term FM Rate397 2015 Ford Explorer 4x4 Unmarked 22,437 Admin Do Not Replace $0 $0 $0 $0.00 $0398 2015 Ford Explorer 4x4 Unmarked 18,292 Admin Do Not Replace $0 $0 $0 $0.00 $0301 2016 Ford Explorer 4x4 Unmarked 10,877 Admin Do Not Replace $0 $0 $0 $0.00 $0300 2004 Ford F-150 Unmarked 82,427 Police Ford F-150 XL 4x4 SuperCab $424 $6,517 $16,124 $9,606.77 $36380 2008 Chevy Impala Unmarked 111,715 Investigation Ford Fusion SE $336 $5,302 $8,538 $3,236.03 $33379 2009 Ford Taurus Unmarked 121,641 Investigation Ford Fusion SE $336 $5,302 $8,538 $3,236.03 $33390 2009 Toyota Corolla Unmarked 98,014 Investigation Ford Fusion SE $336 $5,302 $8,538 $3,236.03 $333852011ChevyImpala Unmarked 102,022 Investigation Ford Fusion SE $336 $5,302 $8,538 $3,236.03 $33$1,770 $22,550.91
Total Annual Lease Cost $21,234
*lease rates that assume a 60 month term with standard depreciation and include applicable tax**patrol vehicles assume a 36 month term with standard depreciation with applicable tax and no AME
ID Year Make Model Mileage Function Replace With
Monthly Lease Cost Reduced Book Value @ Term Estimated Resale @ Term Estimated Equity @ Term FM Rate606 1994 GMC Sonoma Reg Cab 4x4 18,362 Fire Do Not Replace $0 $0 $0 $0.00 $0605 1994 Chevy S-10 Reg Cab 4x4 13,813 Fire Do Not Replace $0 $0 $0 $0.00 $0617 2013 Ford Explorer 4x4 Marked 72,232 Fire Ford Explorer Base 4x4 $470 $7,258 $15,350 $8,092.26 $36618 2013 Ford Explorer 4x4 Marked 65,812 Fire Ford Explorer Base 4x4 $470 $7,258 $15,350 $8,092.26 $36619 2013 Ford Interceptor AWD Marked 59,438 Fire Do Not Replace $0 $0 $0 $0.00 $0600 2015 Ford Explorer 4x4 Marked 25,310 Fire Do Not Replace $0 $0 $0 $0.00 $06032009FordEscape Unmarked 80,740 Fire Ford Edge AWD $455 $7,066 $10,709 $3,643.36 $35$1,396 $19,827.89
Total Annual Lease Cost $16,747
*lease rates that assume a 60 month term with standard depreciation and include applicable tax**patrol vehicles assume a 36 month term with standard depreciation with applicable tax and no AME
ID Year Make Model Mileage Function Replace With
Monthly Lease Cost Reduced Book Value @ Term Estimated Resale @ Term Estimated Equity @ Term FM Rate254 2013 GMC 3500 Reg Cab 4x4 4,749 Public Service Do Not Replace $0 $0 $0 $0.00 $0209 2006 Chevy 1500 Reg Cab 4x4 95,622 City Hall Chevy Silverado 1500 LS Reg Cab 4x4 $444 $6,835 $13,879 $7,044.33 $36401 2006 Chevy 1500 Reg Cab 4x4 84,699 City Hall Chevy Silverado 1500 LS Reg Cab 4x4 $444 $6,835 $13,879 $7,044.33 $36802 2006 Ford E-350 Passenger 36,625 City Hall Do Not Replace $0 $0 $0 $0.00 $0211 2007 Chevy 3500 Reg Cab 4x4 41,476 Public Service Do Not Replace $0 $0 $0 $0.00 $0212 2008 Ford F-250 Reg Cab 4x4 48,944 Public Service Do Not Replace $0 $0 $0 $0.00 $0213 2008 Ford F-250 Reg Cab 4x4 47,589 Public Service Do Not Replace $0 $0 $0 $0.00 $0219 2009 Chevy 1500 Reg Cab 4x4 53,267 Public Service Do Not Replace $0 $0 $0 $0.00 $0402 2009 GMC 3500 Reg Cab 4x4 41,348 Public Service Do Not Replace $0 $0 $0 $0.00 $03752010FordCrown Victoria 95,027 City Hall Ford Fusion SE $336 $5,302 $8,538 $3,236.03 $33$1,223 $17,324.70
Total Annual Lease Cost $14,680
*lease rates that assume a 60 month term with standard depreciation and include applicable tax
WS – Item 3
WORK SESSION STAFF REPORT
Work Session Item 3
Date: February 6, 2017
To: City Council
From: John Swenson, Public Safety Director
Re: Public Safety Update
Background
During the summer of 2016, Council directed staff to prepare a Public Safety Update for
presentation to Council. These presentations started in the next quarter, which was 3rd
Quarter of 2016.
Staff will be on hand to present 4th Quarter and year-end data for 2016.
Attached to this staff report is the Public Safety Department’s 2016 Q4 Report and the
2016 Annual Report.
Staff is also seeking Council direction on fire apparatus/replacement for 2017. As you
may recall, Council authorized the purchase of two Ford F650 chassis’ and build-out of
one Quick Attack Engine. The total Council approved expenditure for these purchases in
2016 was $297,820. Custom Fire is estimating the first Quick Attack Engine will be
completed in late February 2017.
Staff has prepared a fire apparatus/vehicle replacement plan for consideration and it is
attached to this staff report. This replacement plan would begin in 2017 and is laid out
through 2032. This plan is for planning purposes only with any purchases requiring
future Council approval in the year of the purchase.
Staff is seeking Council consideration and approval to build-out the second Quick Attack
Engine ($183,357), and purchase a used aerial that is at least 100 feet in length (not to
exceed $400,000 including apparatus acquisition and equipment), and refurbish both
current tenders (T11 $12,500 & T21 $12,500). All of these proposed expenditures would
be covered with existing funds in the fire apparatus fund.
The build-out of the second Quick Attack Engine and purchase of a used aerial would
address two major issues:
1. Decrease the amount spent on fire apparatus repairs. In 2016 repairs on all fire
apparatus totaled $70,285.96.
2. The purchase of a used aerial that is equipped with at least a 100 foot aerial device
would address the deficiencies and operational concerns of the A11 that were
presented to Council on August 1, 2016.
If Council approval is received to build-out the second Quick Attack Engine and the
purchase of a used 100 foot aerial apparatus, staff would recommend the evaluation of
current fire apparatus E11, E21, and A11 to determine which of these three pieces of
apparatus would be sold. Proceeds from the sale of the fire apparatus would be deposited
into the fire apparatus replacement fund. Staff recommends that one of the three pieces
of apparatus remain in the fire fleet to function as a spare, which would enable it to move
into a front line response role if one of the front line pieces of apparatus went down.
As you review the attached draft Fire Division/Vehicle Replacement Plan, which is
attached, please note that no annual City contribution is included in this document. Staff
is seeking Council direction regarding a funding mechanism for future fire apparatus
purchases.
Attachments
2016 Q4 Public Safety Update
Public Safety Department 2016 Annual Report
Fire Division Apparatus/Vehicle Replacement Plan – DRAFT
1/12/2017
Lino Lakes Public
Safety Department
QUARTERLY REPORT
2016 Q4
10/01/16 – 12/31/16
*Q1 –Q3 previously reported as total number of incidents. Due to a Public Safety Data System change, we have transitioned
to tracking case numbers generated which includes calls for service and offenses at a misdemeanor level or higher.
Average Response Time (emergency & non-emergency) 5 minutes and 54 seconds.
• 2016 Average response for medicals, 4 minutes and 45 seconds.
• Police staff responded to all 169 medical calls for service (CFS) and POC fire staff responded to 3 medical CFS.
FIRE DIVISION
YEAR Q1 Q2 Q3 Q4 TOTAL
2016 3,950 3,760 4,130 4,481 16,321
*CASE NUMBERS GENERATED
YEAR Q1 Q2 Q3 Q4 TOTAL
2016 151 130 170 169 620
2015 134 109 128 128 499
2014 105 89 135 147 476
MEDICAL CALLS FOR SERVICE
NFR'S
CODE DESCRIPTION P/FF POC P/FF POC P/FF POC P/FF POC
100 Fire 6 6 6 6 6 6 8 8 26
200 Overpressure Explosion, Overheat - No Fire - - - - - - - - -
300 Rescue & EMS Incidents 12 10 15 10 31 20 35 23 93
400 Hazardous Conditions - No Fire 7 3 8 3 21 8 8 3 44
500 Service Call 12 2 3 1 5 2 9 5 29
600 Good Intent Call 6 5 2 0 2 2 7 4 17
700 False Alarms & False Calls 17 3 4 1 31 0 8 1 60
800 Severe Weather & Natural Disaster - - - - - - - - -
900 Special Incident Type - - - - - - - - -
TOTAL 60 29 38 21 96 38 75 44 269
P/FF = Police/Firefighter POC = Paid On Call Firefighters
Q4
FIRE DIVISION 2016
TOTAL
Q1 Q2 Q3
* Please note no medical CFS are included in this table except motor vehicle accidents.
2016 Q1 Q2 Q3 Q4 TOTAL
Given 3 5 - 3 11
Received 1 2 - 5 8
MUTUAL AID
POLICE DIVISION
CRIMINAL OFFENSES
Part 1 Offenses Q1 Q2 Q3 Q4 TOTAL
Homicide - - - - -
Rape - 3 2 - 5
Robbery - - - - -
Aggravated Assault 3 1 2 - 6
Total Violent Crimes 3 4 4 0 11
Burglary 4 7 8 6 25
Larceny 42 37 44 56 179
Auto Theft 1 1 3 4 9
Arson - - - - -
Total Property Crimes 47 45 55 66 213
TOTAL PART 1 OFFENSES 50 49 59 66 224
Part 2 Offenses Q1 Q2 Q3 Q4 TOTAL
Other Assault 12 11 11 15 49
Forgery/Counterfeiting - 2 1 3 6
Fraud 29 10 14 22 75
Embezzlement - - - - -
Stolen Property 2 1 1 2 6
Vandalism 22 22 20 22 86
Weapons Violations 4 - 4 1 9
Prostitution - - - - -
Other Sex 3 1 2 - 6
Narc Drug Laws 55 37 36 35 163
Gambling - - - - -
Family/Children 4 3 - 2 9
DWI 46 43 38 31 158
Liquor Laws 3 9 6 4 22
Disorderly Conduct 12 14 15 10 51
Other 29 22 35 20 106
TOTAL PART 2 OFFENSES 221 175 183 167 746
2016
ARRESTS
Part 1 Arrests Q1 Q2 Q3 Q4 TOTAL
Homicide - - - - -
Rape - - - - -
Robbery - - - - -
Aggravated Assault 3 1 - - 4
Total Violent Crimes 3 1 - - 4
Burglary 2 - - 1 3
Larceny 10 6 5 9 30
Auto Theft - - 1 - 1
Arson - - - - -
Total Property Crimes 12 6 6 10 34
TOTAL PART 1 ARRESTS 15 7 6 10 38
Part 2 ARRESTS Q1 Q2 Q3 Q4 TOTAL
Other Assault 8 8 9 11 36
Forgery/Counterfeiting - - - - -
Fraud 1 - - - 1
Embezzlement - - - - -
Stolen Property 2 1 1 2 6
Vandalism 1 2 1 2 6
Weapons Violations 3 - 3 1 7
Prostitution - - - - -
Other Sex - - 1 - 1
Narc Drug Laws 52 33 30 28 143
Gambling - - - - -
Family/Children 1 2 - 1 4
DWI 45 43 37 31 156
Liquor Laws 2 7 3 2 14
Disorderly Conduct 5 4 5 4 18
Other 15 12 14 5 46
TOTAL PART 2 ARRESTS 135 112 104 87 438
2016
YEAR Q1 Q2 Q3 Q4 TOTAL
2016 26 18 17 17 78
2015 11 13 18 20 62
2014 16 10 14 21 61
FELONY CASE FILE SUBMISSIONS
Q4 Notable Actions & Events:
Staff participated in the following community engagement opportunities:
o Lino Lakes Police Officers, Firefighters and Reserve Officers had the honor of being
able to participate in the Blaine Police Department’s annual “Heroes and Helpers” event.
This event brought police and fire staff from all over the county together in order to help
children select and wrap presents for their families.
o Lino Lakes Police Division was at The Tavern on Main to answer questions about
impaired driving. Officers were on hand with portable breath tests and conducted field
sobriety testing.
o The Lino Lakes Public Safety Department, police and fire division assisted Lino Lakes
Elementary in their annual food driver.
o Met with staff from Eagle Brooke to assist with the development of response plans.
o Participated in the Century College mentor program for law enforcement students.
o Participated in the Chain of Lakes Rotary and Lino Lakes YMCA Community Board.
o Conducted 20 training/meetings with volunteer groups, (Reserves, CERT, Explorers,
Chaplains, VIPS, PSCC and Trail Watch.
o Provided 2 public tours of public safety facilities (Police Station – 4, Fire Station #1 – 1,
Fire Station #2 – 2).
o Staff participated in 6 OSHA mandated training, 8 police and 7 fire training sessions.
o Staff completed 14 pre-incident plans for community locations.
o Staff completed 28 fire inspections in the community.
CATEGORY Q1 Q2 *Q3 Q4 TOTAL
Police Reports 973 1,018 1,915 2,199 6,105
Fire Reports 137 93 96 75 401
Background Checks 85 197 112 30 424
Permit to Purchase 89 40 29 58 216
Restraining and Protection
Court Orders 26 36 39 58 159
ACE 299 201 183 214 897
Burn Permits 7 1 2 6 16
*ACE Q3 updated, under reported missing September completions
ADMINISTRATION
Lino Lakes Public Safety Department
2016 ANNUAL REPORT
640 Town Center Parkway
Lino Lakes, Minnesota 55014
651.982.2300
www.ci.lino-lakes.mn.us One Vision. One Mission.
1 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
Contents
MISSION STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
PUBLIC SAFETY DIRECTOR’S MESSAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
POLICE DIVISION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
FIRE DIVISION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
ADMINISTRATIVE DIVISION & EMERGENCY MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
VOLUNTEER SECTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
PERSONNEL CHANGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
The mission of the Lino Lakes Public Safety Department is to collaborate with
the community to provide:
• a healthy and safe community;
• a focus on prevention;
• a commitment to life safety;
• aggressive pursuit of criminals;
• respectful communication;
• encouragement for volunteerism.
3 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
Public Safety Message:
The staff and volunteers of the Public Safety Department
continued the proud tradition of providing the Lino Lakes
community with high quality public safety services. During
the past year our staff was recognized on a local and
international level for dedication and professionalism.
Captain Wayne Wegener was selected by the International
Association of Chiefs of Police Association as one of the top
law enforcement leaders under the age of 40. Sergeant
William Owens was awarded the Medal of Honor by the
Minnesota Chiefs of Police Association for “Actions in a
single event which demonstrate bravery, heroism, and/or
self-sacrifice; clearly distinguishing the individual for gallantry and bravery under life-
threatening circumstances.” Officer Adam Halverson and Sergeant William Owens were
recognized by Mothers Against Drunk Drivers (MADD) for their professionalism and dedication
to improving safety on our roadways. District Chief Paul Peltier and Police Officer Mike Monson
were recognized as the American Legion Post 566 Firefighter and Police Officer of the Year
respectfully.
The Investigations section of the Police Division continued to operate at a high level by
attaining a criminal clearance rate of 73% in 2016. This high degree of success in holding those
who break the law accountable is achieved through effective collaboration between patrol
officers and investigators. Our staff takes great pride in providing top tier services from the
very onset of a call for service and we continue to leverage our partnerships to enhance the
services we provide our community.
In 2016 our staff focused on utilizing new technology available to us through the BCA and Tri
County Crime Lab to further enhance our criminal investigative abilities. You will note in the
Police Division section of this Annual Report, our staff conducted successful investigations
through the use of DNA crime scene collection, computer forensic examinations, and tenacious
investigative techniques.
The end of 2016 marked the end of our first year providing fire services to the Lino Lakes
community and I am happy to report our staff did an excellent job. Our team continues to build
competency through an extensive training program and the calls for service we respond to.
Our team’s average on-scene arrival time for all fire calls for service is 5:00 minutes which is
faster than the 12:00 minute standard outlined in the National Fire Protection Association
(NFPA) 1720 for on-scene arrival time for paid on-call fire agencies. In fact our team’s on-scene
arrival time is under the NFPA 1710 standard of 5:33 minutes for career departments. This high
level of service was achieved through the collaborative efforts of our police-firefighters, paid
on-call firefighters and the progressive use of fire suppression equipment.
4 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
An example of this high level of service occurred on July 1st,
when public safety staff responded to a structure fire in the 7800
block of Nancy Court. The central air conditioning unit had
started the exterior of a townhome on fire with the flames
reaching the eaves of the structure. Our police-firefighters were
able to use the fire suppression equipment now installed in the
patrol vehicles to extinguish the flames before the flames
entered the attic area and extended into other areas of the
home and adjacent townhomes. Our paid on-call staff were then
able to conduct salvage operations further limiting the damage
to the structure.
The demand for medical calls for service once again increased in 2016 (620 calls for service)
when compared to 2015 (499) and 2014 (476). This trend is likely to continue with the opening
of a second assisted care facility in 2016 and the continued residential growth our community is
experiencing. Our average on-scene arrival time for medical calls for service, both emergency
and non-emergency response, was 4:45 minutes for 2016.
North Memorial Ambulance provides all ambulance services for our community and continues
to house one ambulance at our fire stations. This agreement has enabled North Memorial to
provide the residents of Lino Lakes with tier 1 ambulance service, which is the highest level of
ambulance service in Minnesota.
The members of the Public Safety Department are committed to continuous improvement
ensuring that our community receives the best service possible. We are excited to seek
opportunities to provide excellent service and overcome challenges for our community.
On behalf of the members of Public Safety Department, I would like to thank you for allowing
us the opportunity to serve this great community.
John Swenson
Public Safety Director
January 30, 2017
Police Division
In 2015 our community experienced an increase in the
number of theft from motor vehicles and burglaries. During
2016 the Police Division identified strategies to address
these crime increases. With the initial firefighter training
and certification completed in 2015 our staff was able to
have a more visible presence in our neighborhoods to deter
crime in 2016. When an incident did occur we immediately
5 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
started aggressive investigative procedures and leveraged our relationships with our policing
partners.
Below are the Part 1 and Part 2 Crime and Arrest data for 2016:
CRIMINAL OFFENSES
Part 1 Offenses Q1 Q2 Q3 Q4 TOTAL
Homicide - - - - -
Rape - 3 2 - 5
Robbery - - - - -
Aggravated Assault 3 1 2 - 6
Total Violent Crimes 3 4 4 0 11
Burglary 4 7 8 6 25
Larceny 42 37 44 56 179
Auto Theft 1 1 3 4 9
Arson - - - - -
Total Property Crimes 47 45 55 66 213
TOTAL PART 1 OFFENSES 50 49 59 66 224
Part 2 Offenses Q1 Q2 Q3 Q4 TOTAL
Other Assault 12 11 11 15 49
Forgery/Counterfeiting - 2 1 3 6
Fraud 29 10 14 22 75
Embezzlement - - - - -
Stolen Property 2 1 1 2 6
Vandalism 22 22 20 22 86
Weapons Violations 4 - 4 1 9
Prostitution - - - - -
Other Sex 3 1 2 - 6
Narc Drug Laws 55 37 36 35 163
Gambling - - - - -
Family/Children 4 3 - 2 9
DWI 46 43 38 31 158
Liquor Laws 3 9 6 4 22
Disorderly Conduct 12 14 15 10 51
Other 29 22 35 20 106
TOTAL PART 2 OFFENSES 221 175 183 167 746
2016
6 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
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Below is a table which shows the total number of case numbers generated by Lino Lakes police
staff for all calls for service and incidents at or above a misdemeanor level:
ARRESTS
Part 1 Arrests Q1 Q2 Q3 Q4 TOTAL
Homicide - - - - -
Rape - - - - -
Robbery - - - - -
Aggravated Assault 3 1 - - 4
Total Violent Crimes 3 1 - - 4
Burglary 2 - - 1 3
Larceny 10 6 5 9 30
Auto Theft - - 1 - 1
Arson - - - - -
Total Property Crimes 12 6 6 10 34
TOTAL PART 1 ARRESTS 15 7 6 10 38
Part 2 ARRESTS Q1 Q2 Q3 Q4 TOTAL
Other Assault 8 8 9 11 36
Forgery/Counterfeiting - - - - -
Fraud 1 - - - 1
Embezzlement - - - - -
Stolen Property 2 1 1 2 6
Vandalism 1 2 1 2 6
Weapons Violations 3 - 3 1 7
Prostitution - - - - -
Other Sex - - 1 - 1
Narc Drug Laws 52 33 30 28 143
Gambling - - - - -
Family/Children 1 2 - 1 4
DWI 45 43 37 31 156
Liquor Laws 2 7 3 2 14
Disorderly Conduct 5 4 5 4 18
Other 15 12 14 5 46
TOTAL PART 2 ARRESTS 135 112 104 87 438
2016
YEAR Q1 Q2 Q3 Q4 TOTAL
2016 3,950 3,760 4,130 4,481 16,321
*CASE NUMBERS GENERATED
7 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
In order to provide some comparative context for our community below is a table detailing some
crime data and activity data:
Offense/Activity 2014 2015 2016
Theft from MV 25 59 43
Burglary 19 38 25
Shoplifting 19 43 48
Unsecured
Garage/Vehicle Doors 561 476 440
Business Checks 262 413 599
Officer Pete Noll continued working with his police canine Justice. The team was deployed 37
times this year. Canine Justice assisted police with community outreach and education, locating
illegal narcotics, and located and apprehending criminal suspects. Officer Noll and Justice are
certified by the United States Police Canine Association in narcotics detection as well as police
patrol activities.
The Investigations Section ended the year with an overall criminal case clearance rate of 73%
for 2016. In addition to assisting patrol officers with property cases, the Investigations Section
handled 109 of the more significant criminal investigations, 78 of which were charged out at a
felony level. The Investigations Section also completed 197 discovery requests from
prosecution and defense attorneys, 97 background investigations for Lino Lakes tobacco, liquor
and solicitor permits, and 11 pre-employment background investigations for public safety
positions.
A few of the most significant investigations conducted in 2016 include:
• Investigators worked a case of identity theft where one male suspect was responsible
for several hundred thousand dollars in losses to people and businesses throughout the
metro area. The suspect was apprehended through joint efforts of several local and
state agencies.
• Investigators solved a burglary and financial transaction card fraud case using in store
cameras from local businesses and obtaining a warrant for cell phone tower data, which
ultimately proved the suspect’s presence in the area at the time of the burglary. Several
search warrants were also drafted and served in this case in an attempt to recover the
victim’s property.
• Investigators were able to solve a theft case when the victim turned in digital
photographs of the unknown suspect holding the stolen item. Investigators worked
with latent print examiners to match finger and palm prints seen in the photographs to
known prints from the suspected offender.
8 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
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• Investigators worked on a case involving a prolific trailer thief which spanned multiple
jurisdictions and resulted in the male offender receiving a 96 month prison sentence.
The suspect was responsible for several thefts in Lino Lakes.
• Investigators solved a case involving pedal bike tire marks left by the suspect in a fresh
snow fall. The suspect ultimately admitted to being responsible for multiple thefts from
motor vehicles at two businesses for a period of over eight months. A secondary
suspect was charged for possessing a stolen firearm.
• Investigators worked with several other agencies to put together a case against a repeat
Lino Lakes offender for several counts of identity theft and check forgery. Because of
this suspect’s criminal record, he will likely receive several years in prison if convicted.
• Investigators were able to solve multiple crimes when swabbing areas of a crime scene
likely touched by an offender resulted in DNA matches to offenders already in the
system. Swabbing for DNA at a crime scene is a relatively new process for LLPSD
Investigators which can yield great results. Several of our patrol officers have also
received training in DNA swabbing best practices and are applying that training at a
patrol level.
Fire Division
The Fire Division began serving the Lino Lakes community for all fire calls for service on
December 28, 2015 and completed our first year of providing this service at the end of 2016.
The public safety service model and response protocols have led to the creation of a fire service
that is meeting and exceeding the service metrics for full time agencies as defined by the
National Fire Protection Association (NFPA). This high level of service was reached through the
dedication and hard work of our team.
The fire inspection program was launched in conjunction with the replacement of all fire lock-
boxes in the City. Fire staff contacted every business, replaced fire lock-boxes, and provided
the business with information on the inspection program. Staff began conducting fire
inspections in July and completed 53 inspections in 2016. Staff will continue to work
aggressively to inspect the remaining 158 properties by the end of 2017.
Staff also identified locations where a high number of people gather to immediately develop
response plans specific to the location. These plans, referred to as pre-plans, ensure that if an
emergency occurs at the location our staff is prepared with all of the information needed to
respond in an effective manner. During 2016 staff completed 79 pre-plans that further ensure
the safety of our community members and first responders.
In 2016, staff has responded to four structure fires in Lino Lakes as well as assisted neighboring
agencies with five structure fires. Other calls of interest in 2016 were; 51 motor vehicle
crashes, 14 car fires, 7 grass fires, 3 technical rescues and 2 aircraft crashes.
9 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
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Administrative Division and Emergency Management
The Public Safety Department continues to leverage our staff,
partnership with Century College through a multi-jurisdictional
continuing education program, as well as utilize online
resources to ensure that all public safety personnel receive the
highest quality training and remain up to date on all state and
federal mandated training requirements.
Our in-house certified instructors provide training in areas such
as firearms, use of force, CPR, emergency vehicle operations,
water rescue operations, and fire scene security. During 2016
in-house fire training was conducted twice a month and staff
required continuing education was conducted once a month
through Century College.
Staff continues to utilize online resources for components of
the hazardous material training requirement, employee right to know training, OSHA
requirements, as well as both police and fire legal updates. Staff is also provided monthly
online training updates on the department’s policy and procedure manual.
NFR'S
CODE DESCRIPTION P/FF POC P/FF POC P/FF POC P/FF POC
100 Fire 6 6 6 6 6 6 8 8 26
200 Overpressure Explosion, Overheat - No Fire - - - - - - - - -
300 Rescue & EMS Incidents 12 10 15 10 31 20 35 23 93
400 Hazardous Conditions - No Fire 7 3 8 3 21 8 8 3 44
500 Service Call 12 2 3 1 5 2 9 5 29
600 Good Intent Call 6 5 2 0 2 2 7 4 17
700 False Alarms & False Calls 17 3 4 1 31 0 8 1 60
800 Severe Weather & Natural Disaster - - - - - - - - -
900 Special Incident Type - - - - - - - - -
TOTAL 60 29 38 21 96 38 75 44 269
P/FF = Police/Firefighter POC = Paid On Call Firefighters
Q4
FIRE DIVISION 2016
TOTAL
Q1 Q2 Q3
* Please note no medical CFS are included in this table except motor vehicle accidents.
2016 Q1 Q2 Q3 Q4 TOTAL
Given 3 5 - 3 11
Received 1 2 - 5 8
MUTUAL AID
10 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
Staff continues to evaluate the city’s emergency warning siren system. In 2016, the city’s ninth
emergency warning system (a.k.a. tornado siren) has been installed in the 7500 block of 20th
Avenue. This addition allows for better emergency warning coverage to existing and new
housing developments in the area.
Front office staff attended the BCA’s 2016 Criminal Justice Information Users two day conference.
Staff attended breakout sessions such as sealing and expungements, officer involved shootings,
criminal history, crime reporting, data practices, etc. They attended sessions where they learned
about changes to laws and rules which impact how they do their job. In 2016, front office staff
continued to work with the new countywide records management system. The implementation
of this system continues be a significant undertaking and it is with the dedication and hard work
of the records technicians that is making the transition possible. It was also accomplished while
performing the other tasks associated with their positions such as:
• Coordinating 897 ACE program participants
• Processing 242 permit to purchase handgun applications
• Issuing 183 dog licenses
• Completing over 560 local records checks
• Processing over 635 criminal histories
In August, the Public Safety Department added its third Community Service Officer. Staff has
transitioned the administration of the ACE Program to our Community Service Officers. This
change was successfully implemented and has enabled participation in the ACE program to
grow in 2016.
Volunteers continue to assist the front office staff to help ensure success. Their assistance with
filing, sorting, copying and miscellaneous duties is invaluable.
Volunteer Section
RESERVES - In 2016, the Lino Lakes Public Safety Department Reserve Unit was comprised of 12
volunteer reserve officers who supported the
functions of the Lino Lakes Public Safety
Department. The police reserves participated in
community events, provided traffic and
pedestrian safety, provided uniformed patrol in
marked patrol cars, conducted home and
business checks, assisted full time officers with
community education and training events and
conducted prisoner transports, all in an effort to
help fulfill the mission of the department by
providing a healthy and safe community,
11 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
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focusing on prevention, promoting life safety, aggressively pursuing criminals, encouraging
volunteerism and continuing to enhance and strengthen the agency’s community oriented
policing philosophy.
In 2016, the Lino Lakes Public Safety Department Reserve Officers were trained by LLPD staff in
vehicle operation, house and business checks, use of force, first aid, traffic direction, search and
rescue, patrol tactics, public relations, report writing, leadership and officer assists. Reserve
officers handled 18 prisoner transports to the Anoka County Jail which enabled sworn officers
to remain in Lino Lakes. Throughout 2016, the Lino Lakes Public Safety Department Reserve
Officers donated 1,539 hours of service to our community.
CHAPLAINS - The Lino Lakes Police Chaplain Program was formed in 2003 by a patrol officer who
realized having such a resource would be a valuable asset to our agency. Lino Lakes Police
Officers respond to a wide variety of incidents including situations where a death has occurred
or a death notification needs to be delivered. Police chaplains assist officers with these sensitive
tasks and provide an invaluable service to not only the officers but community members as well
by being present to assist with crisis management. Chaplains are on call 24-hours a day, every
day throughout the year.
Beyond assisting officers with the aforementioned calls, chaplains are also tasked with keeping
in touch with the wellbeing of officers. This is accomplished by participating in ride-alongs with
the officers or by stopping at the police department for a visit.
During 2016 our chaplains at the time, James Chapman and Troy Fields, resigned from the
program. Chaplain Chapman and his family moved to Nashville, Tennessee in order to pursue a
new endeavor. Chaplain Chapman served over six years as a department chaplain. Chaplain
Fields left due to the demands of his current position as lead pastor at Tree of Life Assembly of
God Church in Lexington.
With the resignations we reaffirmed the importance of this program and
began a search to fill the two vacancies. In July of 2016 we had the fortune of
recruiting Wes Pederson, a Pastor of Ministry at Eaglebrook Church (Lino
Lakes Campus), to join our program. Chaplain Pederson has lived in the area
for several years and currently resides in Centerville with his family. With one
spot filled we continued our search for a second candidate and had the
fortune of being contacted by Dylan Tate. Chaplain Tate was referred to us
by a family member of a Lino Lakes Police Officer who knew we were
searching for police chaplains. Chaplain Tate is a Youth Pastor at Maranatha
Church in Forest Lake and joined our program in September of 2016.
Chaplain Tate currently resides in Lindstrom with his family.
Chaplain’s Pederson and Tate will attend training through the Minnesota
Emergency Service Chaplain Association (MESCA) in the spring of 2017.
12 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
The chaplain program is currently overseen by Sergeant Mitch DeMars and Investigator Mike
Monson.
CERT - The Community Emergency Response Team (CERT)
had a successful year in 2016 as it completed its ninth year
serving the citizens of Lino Lakes. This year we welcomed
two new CERT liaisons, Officer Jake Swanson and Officer
Adam Halverson.
In addition to continuing education training, CERT members facilitated a community blood drive
in August. Members also assisted the Public Safety Department during community events such
as the Blue Heron Days parade and the Officer Shawn Silvera Rotary Run. CERT members
conducted a search and rescue and medical operations training during the summer and were
deployed to assist with search and rescue in a large scale incident in the fall.
When emergencies happen, CERT members give critical support to first responders, provide
immediate assistance to victims, and organize volunteers at disaster sites. CERT members are
trained in incident command, disaster medical operations, fire suppression, search and rescue,
and disaster preparedness.
EXPLORERS - The Explorer program is a program sponsored by local law enforcement agencies
to provide career information to students between the ages of 14 and 20. It also provides the
structure and resources needed for young adults
to make good choices and to achieve their full
potential as individuals.
Students learn first-hand the duties and
responsibilities of police officers, by bringing
interested youth and police officers together on
a weekly basis. In April of 2016, 11 Explorers
went to Rochester MN to compete at the 41th
Annual Minnesota Police Explorer Conference.
Three teams competed in various events with hundreds of other Police Explorers from around
the state. The Lino Lakes explorers placed 3rd in Domestic Crisis and Drill Team, and placed
third in the two mile Run.
In October, 7 explorers went to Duluth MN, to compete in the 21th Annual Duluth conference.
This conference helps prepare them for the Rochester competition. This year's event was held
at the Fond Du Lac Tribal and Community College. Our Explorers took a 2nd place in Crime
Scene.
13 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
These conferences provide the explorers with opportunities to meet with their peers, be
exposed to law enforcement agencies at the state and
federal level, and the chance to receive college
scholarship money through their participation in the
mock scenarios.
Volunteering in the community is also an important
aspect of the Explorer program. This year Explorers
volunteered over 2200 of hours in various community
activities. The Explorers assisted in the St Paul Bike
Classic, Blue Heron Days parade and activities, Valley
Scare, 3M Golf Championship in Blaine, Anoka County Halloween parade, St. Paul City Bike
Classic, Ethan’s Run and Safety Camp.
TRAIL WATCH - Over the course of 2016 the Lino Lakes Trail Watch volunteers completed 914
hours of patrol. During the patrols, observations were made that resulted in 14
safety/maintenance requests, 8 reports of damage to city or school property, 2 warrant arrests,
2 illegal dumping complaints and two incidents of motor vehicles being operated in city parks.
The Trail Watch volunteers provide a wonderful service to our community, ensuring that our
many miles of trails and all our city parks remain supervised and safe for all to use.
Personnel Changes
New Staff Promotions
Bryce Lindahl, Firefighter Brooke Jacobson, Fire Lieutenant
Jake Kurtz, Firefighter Derek Sadowski, Fire Lieutenant
Derek Riley, Firefighter Kevin Sweeney, Fire Lieutenant
Kent Alley, Firefighter Jeff Frid, District Fire Chief
Mark Hokkanen, Firefighter Kyle Leibel, Deputy Director
Ashley Albindia, Police Officer
Johnathan Tomczik, Community Service Officer
Nicholas Small, Community Service Officer
Craig Menne, Firefighter
Resignations
Kate Croteau, Community Service Officer
James Chapman, Chaplain, Firefighter
Paul Peltier, District Fire Chief
Kelly McCarthy, Deputy Director
14 Lino Lakes Public Safety Department 2016 ANNUAL REPORT
ONE VISION. ONE MISSION.
City of Lino LakesPublic Safety Department - Fire DivisionApparatus Replacement Plan
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032QuintStation #1 A11 - - - - - - - - - - - - - - - 500,000 QA Engine Station #1 E11 183,357 - - - - - - - - - - - - - 155,000 - Tender Station #1 T11 12,500 - - - - - 350,000 - - - - - - - - - Quint Station #2 A21 400,000 - - - - - - - - - - - - - - - QA Engine Station #2 E21 - - - - - - - - - - - - - - - 155,000 Tender Station #2 T21 12,500 - - - - - - 350,000 - - - - - - - - UTV Station #2 UTV21 - - - 25,000 - - - - - - - - - - - - Boat Station #2 BOAT21 - - - - - 60,000 - - - - - - - - - - Ford Explorer Deputy Director DD600 - - - 37,500 - - - - 40,000 - - - - - - - Ford Explorer District Chief 618 - - - 37,500 - - - - 40,000 - - - - - - - Ford Explorer District Chief 619 - - - - 38,000 - - - - 40,500 - - - - - - 608,357$ -$ -$ 100,000$ 38,000$ 60,000$ 350,000$ 350,000$ 80,000$ 40,500$ -$ -$ -$ -$ 155,000$ 655,000$
Cash Flow ScenarioBeg Bal 663,215 54,858 54,858 54,858 (45,142) (83,142) (143,142) (493,142) (843,142) (923,142) (963,642) (963,642) (963,642) (963,642) (963,642) (1,118,642) Contribution - - - - - - - - - - - - - - - - Cert of Indebt - - - - - - - - - - - - - - - - Ending Bal 54,858 54,858 54,858 (45,142) (83,142) (143,142) (493,142) (843,142) (923,142) (963,642) (963,642) (963,642) (963,642) (963,642) (1,118,642) (1,773,642)
WS – Item 4
WORK SESSION STAFF REPORT
Work Session Item No. 4
Date: February 6, 2017
To: City Council
From: Jeff Karlson
Re: Kitchen Upgrade for Old City Hall
Background
Recently, the Lino Lakes Beyond the Yellow Ribbon Committee contacted City staff
about holding events at the old city hall where food would be served. They specifically
wanted to know if the kitchen was usable for this purpose.
Last May Public Services Director Rick DeGardner received a bid proposal from Nardini
Fire Equipment to upgrade the kitchen at old city hall. The total bid was $2,495. Mr.
DeGardner did not think the cost could be justified when no organizations leasing the
space needed the kitchen facility. The senior center has not used the kitchen since former
senior center coordinator, Peg Smith, retired in 2010.
If the Council would like to move forward with the upgrade, the funds would come out of
the government buildings budget.
Requested Council Direction
Consider upgrading kitchen facility at old city hall.
Attachments
Bid proposal from Nardini Fire Equipment
WS – Item 5
WORK SESSION STAFF REPORT
Work Session Item No. 5
Date: February 6, 2017
To: City Council
From: Jeff Karlson
Re: Strategic Planning/Goal Setting
Background
The City Council expressed interest in scheduling a strategic planning work session this
winter. The last one was conducted in February 2015 by Phil Barnes of WSB &
Associates, Inc.
I contacted two meeting facilitators who were recommended by other cities. Attached is
a proposal from Bruce Miles of Big River Group. The other facilitator I spoke to was
Richard Fursman of Hue Life. I did not get a price quote from Bruce Miles, but Mr.
Fursman estimated it would cost $4,000 to $5,000 for their services.
The previous two times the City Council and management team participated in strategic
planning workshops, the meetings were held two consecutive weekday evenings. An all-
day Friday or Saturday session is also an option.
Requested Council Direction
Consider scheduling tentative dates for a strategic planning work session.
Attachments
Proposal from Big River Group
Information about Hue Life
WS – Item 6
WORK SESSION STAFF REPORT
Work Session Item No. 6
Date: February 6, 2017
To: City Council
From: Lisa Hogstad-Osterhues
Re: Annual Board Appointment
Background
An opening for the city’s Park Board has been advertised and 1 application has been
received.
Park Board – 1 seat, 1 applicant
Requested Council Direction
The council should determine the application review process:
1. Establish a date to interview new applicant – Abby Haworth
(Application will be provided to council previous to the interview date if so decided.)
WS – Item 9
WORK SESSION STAFF REPORT
Work Session Item No. 9
Date: February 6, 2017
To: City Council
From: Michael Grochala, Community Development Director
Re: 2040 Comprehensive Plan Process Update
Background
The City’s 2040 Comprehensive Plan Update is required to be completed by December
31, 2018. Staff is preparing to kick-off the planning process in March. We are currently
working with Landform and WSB to develop an overall project scope and process. We
are expecting to review proposals from the two firms by March. Landform has recently
assisted the City with planning in the Legacy, Watermark, and Clearwater Creek
Business Park projects. Landform will be handling the background, land use planning
components, public outreach and overall administration of the project. WSB, as City
Engineer, will be preparing the utility, transportation and park components of the plan.
We are currently proposing to use the existing advisory boards as the principal review
groups. We are not proposing a separate advisory panel as done with the 2030 update.
We believe much of the 2030 plan is still relevant and we will concentrate on updates and
refinements in this round. The Planning & Zoning Board, as the City’s “Planning
Agency”, will be the principal reviewer. The Environmental Board, Park Board and
EDAC will have review opportunities during the project to draw upon their areas of
expertise. The City Council will be updated monthly at work sessions during the course
of the project.
Public outreach will involve both workshops, newsletters, online surveys and use of
social media. We are still working through these options with Landform and WSB. A
separate city-wide Quality of Life survey was completed prior to preparation of the 2020
(1996) and 2030 (2006) plans. This is not currently proposed and not currently funded.
If the City Council is interested in having a survey of this type completed a funding
source would need to be determined.
Requested Council Direction
None required.
Attachments
None.
Lino Lakes Public Safety
One Vision. One Mission.
John Swenson
Public Safety Director
Quarterly Update
Ending 12/31/2016
One Vision. One Mission.
The mission of the Lino Lakes Public Safety Department
is to collaborate with the community to provide:
•a healthy and safe community;
•a focus on prevention;
•a commitment to life safety;
•aggressive pursuit of criminals;
•respectful communication;
•encouragement for volunteerism.
One Vision. One Mission.
Fourth Quarter Statistics
One Vision. One Mission.
Average Response Time (emergency & non-emergency) 5 minutes, 54 seconds
*Q1 –Q3 previously reported as total number of incidents. Due to a
Public Safety Data System change, we have transitioned to tracking case
numbers generated which includes calls for service and offenses at a
misdemeanor level or higher.
YEAR Q1 Q2 Q3 Q4 TOTAL
2016 3,950 3,760 4,130 4,481 16,321
*CASE NUMBERS GENERATED
One Vision. One Mission.
•2016 Average response for medicals, 4 minutes, 45 seconds
•Police staff responded to all 169 medical calls for service (CFS) and POC fire
staff responded to 3 medical CFS.
YEAR Q1 Q2 Q3 Q4 TOTAL
2016 151 130 170 169 620
2015 134 109 128 128 499
2014 105 89 135 147 476
MEDICAL CALLS FOR SERVICE
One Vision. One Mission.
NFR'S
CODE DESCRIPTION P/FF POC P/FF POC P/FF POC P/FF POC
100 Fire 6 6 6 6 6 6 8 8 26
200 Overpressure Explosion, Overheat - No Fire - - - - - - - - -
300 Rescue & EMS Incidents 12 10 15 10 31 20 35 23 93
400 Hazardous Conditions - No Fire 7 3 8 3 21 8 8 3 44
500 Service Call 12 2 3 1 5 2 9 5 29
600 Good Intent Call 6 5 2 0 2 2 7 4 17
700 False Alarms & False Calls 17 3 4 1 31 0 8 1 60
800 Severe Weather & Natural Disaster - - - - - - - - -
900 Special Incident Type - - - - - - - - -
TOTAL 60 29 38 21 96 38 75 44 269
P/FF = Police/Firefighter POC = Paid On Call Firefighters
Q4
FIRE DIVISION 2016
TOTAL
Q1 Q2 Q3
* Please note no medical CFS are included in this table except motor vehicle accidents.
2016 Q1 Q2 Q3 Q4 TOTAL
Given 3 5 - 3 11
Received 1 2 - 5 8
MUTUAL AID
One Vision. One Mission.
CRIMINAL OFFENSES
Part 1 Offenses Q1 Q2 Q3 Q4 TOTAL
Homicide - - - - -
Rape - 3 2 - 5
Robbery - - - - -
Aggravated Assault 3 1 2 - 6
Total Violent Crimes 3 4 4 0 11
Burglary 4 7 8 6 25
Larceny 42 37 44 56 179
Auto Theft 1 1 3 4 9
Arson - - - - -
Total Property Crimes 47 45 55 66 213
TOTAL PART 1 OFFENSES 50 49 59 66 224
2016
One Vision. One Mission.
Part 2 Offenses Q1 Q2 Q3 Q4 TOTAL
Other Assault 12 11 11 15 49
Forgery/Counterfeiting - 2 1 3 6
Fraud 29 10 14 22 75
Embezzlement - - - - -
Stolen Property 2 1 1 2 6
Vandalism 22 22 20 22 86
Weapons Violations 4 - 4 1 9
Prostitution - - - - -
Other Sex 3 1 2 - 6
Narc Drug Laws 55 37 36 35 163
Gambling - - - - -
Family/Children 4 3 - 2 9
DWI 46 43 38 31 158
Liquor Laws 3 9 6 4 22
Disorderly Conduct 12 14 15 10 51
Other 29 22 35 20 106
TOTAL PART 2 OFFENSES 221 175 183 167 746
One Vision. One Mission.
ARRESTS
Part 1 Arrests Q1 Q2 Q3 Q4 TOTAL
Homicide - - - - -
Rape - - - - -
Robbery - - - - -
Aggravated Assault 3 1 - - 4
Total Violent Crimes 3 1 - - 4
Burglary 2 - - 1 3
Larceny 10 6 5 9 30
Auto Theft - - 1 - 1
Arson - - - - -
Total Property Crimes 12 6 6 10 34
TOTAL PART 1 ARRESTS 15 7 6 10 38
2016
One Vision. One Mission.
Part 2 ARRESTS Q1 Q2 Q3 Q4 TOTAL
Other Assault 8 8 9 11 36
Forgery/Counterfeiting - - - - -
Fraud 1 - - - 1
Embezzlement - - - - -
Stolen Property 2 1 1 2 6
Vandalism 1 2 1 2 6
Weapons Violations 3 - 3 1 7
Prostitution - - - - -
Other Sex - - 1 - 1
Narc Drug Laws 52 33 30 28 143
Gambling - - - - -
Family/Children 1 2 - 1 4
DWI 45 43 37 31 156
Liquor Laws 2 7 3 2 14
Disorderly Conduct 5 4 5 4 18
Other 15 12 14 5 46
TOTAL PART 2 ARRESTS 135 112 104 87 438
One Vision. One Mission.
YEAR Q1 Q2 Q3 Q4 TOTAL
2016 26 18 17 17 78
2015 11 13 18 20 62
2014 16 10 14 21 61
FELONY CASE FILE SUBMISSIONS
CATEGORY Q1 Q2 *Q3 Q4 TOTAL
Police Reports 973 1,018 1,915 2,199 6,105
Fire Reports 137 93 96 75 401
Background Checks 85 197 112 30 424
Permit to Purchase 89 40 29 58 216
Restraining and Protection
Court Orders 26 36 39 58 159
ACE 299 201 183 214 897
Burn Permits 7 1 2 6 16
*ACE Q3 updated, under reported missing September completions
ADMINISTRATION
One Vision. One Mission.
4th Quarter Notable Events
One Vision. One Mission.
Staff participated in the following community engagement opportunities:
•Lino Lakes Police Officers, Firefighters and Reserve Officers had the
honor of being able to participate in the Blaine Police Department’s
annual “Heroes and Helpers” event. This event brought police and fire
staff from all over the county together in order to help children select
and wrap presents for their families.
•Lino Lakes Police Division was at The Tavern on Main to answer
questions about impaired driving. Officers were on hand with portable
breath tests and conducted field sobriety testing.
•The Lino Lakes Public Safety Department, police and fire division
assisted Lino Lakes Elementary in their annual food drive.
•Met with staff from Eagle Brook to assist with the development of
response plans.
Q4 Notable Department Actions
One Vision. One Mission.
•Participated in the Century College mentor program for law enforcement
students.
•Participated in the Chain of Lakes Rotary and Lino Lakes YMCA
Community Board.
•Conducted 20 training/meetings with volunteer groups, (Reserves, CERT,
Explorers, Chaplains, VIPS, PSCC and Trail Watch.
•Provided 7 public tours of public safety facilities (Police Station –4, Fire
Station #1 –1, Fire Station #2 –2).
•Staff participated in 6 OSHA mandated training, 8 police and 7 fire
training sessions.
•Staff completed 14 pre-incident plans for community locations.
•Staff completed 28 fire inspections in the community.
Q4 Notable Department Actions –Continued
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
In 2016 Council authorized the purchase of two Ford F650 chassis and the
build-out of one Quick Attack Engine.
One Vision. One Mission.
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
2017 Requested Apparatus Expenditures
•Refurbish T11 & T21 = $25,000
•Build-out second Quick Attack Engine = $183,357
•Purchase a used 100’ aerial = not to exceed $400,000
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
Refurbish T11 & T21
•Extend the usable life of the Tenders out to 2023 & 2024 for
replacement
•Address mechanical and emergency equipment upgrade
•Update fire suppression equipment
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
Second Quick Attack Engine
•Build-out second QAE @ a reduced price
•Address the high repair cost experienced in 2016 ($70,285)
•Eliminate older apparatus currently in the fire fleet.
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
Purchase used 100’ Aerial
•Would address operational concern presented to Council on August 1, 2016
Clearwater Creek White Birch Court
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
•Purchase used 114’ aerial
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
•Mdewakanton Aerial purchase, if approved would not exceed
$380,000
•Aerial purchase of $300,000 with up to $80,000 for equipment,
tires and updated certifications
One Vision. One Mission.
Fire Division 2017 Apparatus Proposal
•If approved for build-out of second Quick Attack Engine and
used Aerial, current E11, E21 and A11 will be evaluated to
determine which two would be sold
•One of the three (E11, E21 or A11) would serve as a spare
One Vision. One Mission.
2017 Areas of Focus:
•Expand fire prevention programs
•Research body worn camera technology
•Re-institute the Public Safety Citizens Academy
•Continue training all police staff on crisis intervention
and de-escalation techniques
•Research staffing levels
•Plan and build out training mezzanine at Fire Station 2