HomeMy WebLinkAbout02-27-2017 Council Special Work Session Minutes1
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CITY COUNCIL SPECIAL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
February 27, 2017
February 27, 2017
. 6:00 p.m.
. 6:30 p.m.
Council Member Rafferty, Kusterman,
Manthey and Mayor Reinert
Council Member Maher
Staff members present: City Administrator Jeff Karlson; Community Development
Director Grochala; City Planner Katie Larsen; Finance Director Sarah Cotton; City
Engineer Diane Hankee; City Clerk Julie Bartell.
15 1. Confirm Goal -Setting Meeting on April 17 —Administrator Karlson noted that
16 staff is suggesting the meeting be held on April 17 (evening) and he'd like to firm up that
17 time as well as settle on a facilitator. He noted the low bid received from three firms.
18 Administrator Karlson said he'd be comfortable with the low bid and is aware they will
19 do a good job. There would be contact with council members ahead of the meeting to
20 discuss goals.
21 2. Review Regular Agenda — The council reviewed items on the regular agenda.
22 Item 2A — Consider Resolution No. 17-17, Authorizing the Issuance of 2017 Certificates
23 of Indebtedness - Finance Director Cotton reviewed the written staff report. The request
24 before the council is to issue certificates to fund the purchase of capital equipment for the
25 city.
26 Council Member Kusterman noted the "special levy" called for by staff and asked for a
27 definition. Ms. Cotton explained that the special levy in this case is a debt service levy
28 rather than a general levy. The action will not impact the 2017 budget but will there will
29 be a debt service levy beginning in 2018.
30 Item 3A —Consider Approval of Technical Services Contract with ZSystems -
31 Administrator Karlson noted his request for authorization to execute a contract with Z
32 Systems for design of a total upgrade of the AV system for the city hall council chambers.
33 This would be a technical project and the contract lists the work entailed. He noted the
34 proposed cost and down payment required. Once the design is complete, the city could
35 see bids for the project itself; it's the first step in an important project. He noted that
36 funding is available in the existing city budget.
37 Mayor Reinert noted that he is aware that the project has been discussed for quite some
38 time and is well needed. Discussion has included the North Metro Television director,
39 Ms. Heidi Arnson. The mayor remarked that there is a long standing contract with North
40 Metro and he's been exploring what services are provided for the funding they receive
41 from the city. He is suggesting that Ms. Arnson and Z Systems should come before the
42 council for more discussion and exploration of a project. That should include a
43 discussion of the best way to communicate with the city's audience and how that is
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CITY COUNCIL SPECIAL WORK SESSION
February 27, 2017
44 changing. As well he'd like the council to hear about the services currently being offered
45 by North Metro. This represents an infrequent decision for the council so it should be
46 fully explored when it arises; a clear understanding is called for. Council Member
47 Manthey asked staff to ensure that there would be no conflict of interest or inhibition to
48 communicate with North Metro and Z Systems presenting together. Council Member
49 Rafferty recommends looking at the project with a broad stroke — a technical engineer's
50 approach. The council discussed the need to delay the requested council action, not
51 wanting to interfere with any timeline the Administrator has in mind but allowing time
52 for discussion.
53 The council concurred with the Mayor's recommendation.
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55 The meeting was adjourned at 6:30 p.m.
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57 These minutes were considered, corrected and approved at the regular Council meeting held on
58 March 13, 2017.
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63 JuTianiAe Bartell, City1Cler
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