HomeMy WebLinkAbout03-13-2017 Council Work Session MinutesCOUNCIL MINUTES March 13, 2017
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4
5 DATE March 13, 2017
6 TIME STARTED 6:30 p.m.
7 TIME ENDED 7*03 p.m.
8 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher,
9 Manthey, and Mayor Reinert
10 MEMBERS ABSENT none
11
12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
13 Grochala; Director of Public Safety John Swenson; and City Clerk Julie Bartell
14
15 PUBLIC COMMENT
16
17 Jennifer Gramse, resident of Circle Pines, explained her involvement in the PowerPack food
18 assistance program and remarked on the assistance given to the program by Mini Mobile and Bald
19 Eagle Erectors. She is supportive of the companies and requests that the council be supportive of
20 their request to the city (Agenda Item 6A).
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22 The council asked what the City can do to encourage other local businesses to support the PowerPack
23 program. Ms. Gramse said the local paper has covered the initiative and will do so again. Other
24 ideas discussed were information on the city web page and communication through the city cable
25 channel.
26
27 SETTING THE AGENDA
28
29 The agenda was approved as presented.
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31 CONSENT AGENDA
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33 Council Member Maher moved to approve Consent Agenda Items IA, I and I as presented.
34 Council Member Rafferty seconded the motion. Motion carried on a voice vote.
35
36 Council Member Rafferty moved to approve Consent Agenda Items 1 B and 1 C as presented. Council
37 Member Manthey seconded the motion. Motion carried on a voice vote. Council Member Maher
38 abstained from voting.
39
40 ITEM ACTION
41
42 Consideration of Expenditures:
43
44 March 13, 2016 (Check No. 105485 —
45 105549, $147,839J6) Approved
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COUNCIL MINUTES
March 13, 2017
APPROVED
46
47 February 27, 2017 Council Work Session Minutes Approved
48
49 February 27, 2017 City Council Meeting Minutes Approved
50
51 Consider approval of Resolution No. 17-19, 14 Day
52 Temporary On -Sale Liquor License for the Lino Lakes
53 Lions Club Prime Rib Dinner Approved
54
55 Consider approval of Application for an Exempt Raffle
56 Event for Abiding Bridges Cooperative Preschool Ice
57 Cream Social Raffle Approved
58
59 FINANCE DEPARTMENT REPORT
60
61 There was no report from the Finance Department.
62
63 ADMINISTRATION DEPARTMENT REPORT
64
65 3A) Consider Approval of Technical Services Contract with Z Systems — Administrator
66 Karlson explained that he is recommending approval of a contract with Z Systems relative to the
67 design of improvements to the city's AV system. The council has discussed this matter at two
68 previous meetings. He reviewed the process that would bring forward a design recommendation and
69 finally an improvement project itself. Mayor Reinert noted the need to upgrade the system to keep
70 up with technology.
71
72 Council Member Kusterman moved to approve execution of the contract as presented. Council
73 Member Maher seconded the motion.
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75 Council Member Rafferty noted his concern about having a contractor first design a project and then
76 be allowed to bid on the project itself. He will not be supporting the motion. Mayor Reinert
77 suggested that other council members had similar concerns but have heard about the specialized
78 nature of the work; he respects Council Member Rafferty's comments though.
79
80 Council Member Kusterman explained that he is comfortable based on the full discussion of the
81 council on the matter as well as the change to the contract that does not require an up -front payment.
82
83 Council Member Manthey noted that he missed the work session discussion but based on his review
84 of the report and other information, he is comfortable voting.
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86 PUBLIC SAFETY DEPARTMENT REPORT
87
88 4A) Paid On -Call Fire Lieutenant Promotion - Public Safety Director Swenson explained the
89 circumstances that have created a vacancy in this fire lieutenant position and his recommendation to
90 promote Mr. Finke to the position after a full process.
F?
COUNCIL MINUTES
March 13, 2017
APPROVED
91
92 PUBLIC SERVICES DEPARTMENT REPORT
93
94 There was no report from the Public Services Department,
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96 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
97
98 6A) Bald Eagle Erectors: i. Consider Resolution No. 17-20, Approving a Conditional Use
99 Permit Amendment and Site Plan Review; ii. Consider Resolution No. 17-21, Approving Site
100 Improvement Performance Agreement — City Planner Larsen reviewed a PowerPoint presentation
101 including information on:
102
103 - History of the property (several property owners, the previous owner entered an agreement
104 related to outdoor storage at the property);
105 - Current property owner is requesting permission be reentered;
106 - Aerial view of the property and location of fence and landscaping;
107 - Proposal for storm water pond, pavement of outdoor storage area;
108 - Land use allows for outdoor storage;
109 - Limitation on impervious surface.
110
111 Ms. Larsen reviewed the contents of the proposed resolution and the findings of fact. She noted the
112 Planning and Zoning Board approval, with one condition restricting height to seventeen feet. At the
113 council's work session review, a question arose about what other cities do in the area of height
114 restriction; of the cities contacted, only Blaine has a restriction.
115
116 Mayor Reinert asked if the property owners in the area have voiced any concerns about the site or its
117 use and Ms. Larsen said there have been no comments to her knowledge.
118
119 Council Member Kusterman moved to approve Resolution No. 17-20 as presented. Council Member
120 Rafferty seconded the motion. Motion carried on a voice vote.
121
122 Council Member Kusterman moved to approve Resolution No. 17-21 as presented. Council Member
123 Manthey seconded the motion. Motion carried on a voice vote.
124
125 6B) Consideration of Resolution No. 17-22, Accepting 2017 Anoka County Recycling and
126 Recycling Enhancement Grants — Environmental Coordination Asleson reviewed the written report
127 requesting authority to accept grant funding from Anoka County that will support the city's recycling
128 efforts. This would include enhancement funding that allows the city to expand its efforts.
129
130 Mayor Reinert thanked staff for continuing to seek grants that provide funding to the city.
131
132 Council Member moved to approve Resolution No. 17-22 as presented. Council Member Rafferty
133 seconded the motion. Motion carried on a voice vote.
134
135
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COUNCIL MINUTES
March 13, 2017
136 UNFINISHED BUSINESS
137
138 There was no Unfinished Business.
139
140 NEW BUSINESS
141
142 There was no New Business.
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144 COMMUNITY EVENTS
145
146 BEYOND THE YELLOW RIBBON COMMUNITY - DINNER open to all military/veterans &
147 their families on Thursday, March 16, at 6:00 p.m. at the Lino Lakes YMCA Community Room.
148
149 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, March 18
150 from 10:00 a.m. to 2:00 p.m. There will be free paper shredding. See city website for a list of
151 accepted items.
152
153 AMERICAN LEGION will be holding a spaghetti dinner benefit for Terry Spike, U.S.M.C. Gulf War
154 Infantry on Saturday, March 18 at 5:00 p.m.
155
156 CENTENNIAL HIGH SCHOOL GIRLS LACROSSE will be hosting a pancake breakfast. Event will
157 be held at the American Legion on Sunday, March 19 at 9:00 a.m. until 12:00 p.m.
158
159 COMMUNITY CALENDAR
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Community Calendar —A LookAlread
March 13, 2017 through March 27, 2017
Wednesday, March 22 6:30 pm, Council Chambers Environmental Board
Monday, March 27 6:00 pm, Community Room Council Work Session
Monday, March 27 6:30 pm, Council Chambers City Council Meeting
166
167 ADJOURN
168
169 There being no further business, Council Member Rafferty moved to adjourn at 7:05 p.m. Council
170 Member Manthey seconded the motion. Motion carried unanimously.
171
172 These minutes were considered and approved at the regular Council Meeting, 27, 2017.
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175 -�
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177 Juli e Bartell, City C erk Jeff Re' ayor
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