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HomeMy WebLinkAbout02/08/2017 P&Z Minutes APPROVED MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES I. CALL TO ORDER AND ROLL CALL: Acting Chair Root called the Lino Lakes Planning and Zoning Board meeting to order at 6:30 p.m. on February 08, 2017. II. APROVAL OF AGENDA The Agenda was approved as presented. III. SWEARING IN OF BOARD MEMBERS The Board Members signed their Oaths of Office. IV. APPROVAL OF MINUTES: Mr. Stoesz made a MOTION to approve the January 11, 2017 Meeting Minutes. Motion was supported by Mr. Laden. Motion carried 4 - 0. (Stimpson & Root abstained.) V. OPEN MIKE Acting Chair Root declared Open Mike at 6:32 p.m. There was no one present for Open Mike. Mr. Masonick made a MOTION to close Open Mike at 6:34 p.m. Motion was supported by Mr. Evenson. Motion carried 5- 0 (Root abstained). DATE : February 08, 2017 TIME STARTED : 6:30 P.M. TIME ENDED : 7:24 P.M. MEMBERS PRESENT : Dale Stoesz, Perry Laden, Lou Masonick, Neil Evenson, Michael Root, Jeremy Stimpson MEMBERS ABSENT : Paul Tralle (Chair) STAFF PRESENT : Katie Larsen, Michael Grochala, Diane Hankee Planning & Zoning Board February 08, 2017 Page 2 APPROVED MINUTES VI. RE-ELECTION OF CHAIR & VICE CHAIR Mr. Laden nominated Mr. Tralle for Chair Position. Motion carried. Mr. Evenson nominated Mr. Root for Vice Chair Position. Motion carried. VII. ACTION ITEMS A. PUBLIC HEARING to consider Bald Eagle Erectors, Conditional Use Permit for Open and Outdoor Storage Ms. Larsen presented the staff report. The applicant, Bald Eagle Erectors owns the 5.45 acre parcel located at 7309 Lake Drive. The request is for a conditional use permit to bring the property into conformance with the open and outside storage requirements of the, LI, Light Industrial zoning district. The applicant primarily leases the site to Mobile Mini, a company that leases construction trailers and outside storage bins which are stored on site. The applicant is proposing to pave a portion of their property Staff addressed questions of the board. Mr. Stoesz asked about turn lanes, and if they are needed. Ms. Larsen stated there currently is not, and staff is not requiring any roadway improvements. Mr. Stoesz also commented about future building improvements and expansion, regarding maximum size allowed on site. Ms. Larsen stated the site is allowed a maximum of 75% impervious surface cover. Mr. Laden asked about height restrictions. Mr. Stimpson also expressed similar concerns. Ms. Larsen stated the existing Land Use Agreement allows for the storage containers to be stacked 2 high. To be consistent, the Board recommended a maximum height for all exterior storage and equipment of 17 feet. Mr. Stimpson asked staff if there was any concern about the bituminous pavement and long term viability. Staff explained the pavement is thicker than standard driveway and parking lot and will be able to handle the capacity of the storage containers. Mr. Root asked about the privacy fence and the matching the existing wood fence. Ms. Larsen explained the current fence is chain link, and is not allowed in open and outdoor storage areas, it must provide screening and be 8 feet high like the fence in the front of the property. The applicant will be required to submit a separate fence permit. Mr. Stoesz asked if the surrounding property owners were informed of the improvements being made to the site. Ms. Larsen explained that public hearing notices were mailed to surrounding property owners and published in the Quad Newspaper. Planning & Zoning Board February 08, 2017 Page 3 APPROVED MINUTES Mr. Laden asked if lighting is proposed on site and if it should be addressed in the CUP. Ms. Larsen states there is no new lighting proposed or existing, and if any new lighting were proposed in the future, staff could administratively approve lighting by reviewing a photometric plan that meets the City’s ordinance. Rose Lorsung from Recreate Real Estate, LLC was present. Rose explained the existing fence is relatively new, and wish they would have caught the open and outdoor storage requirement before the fence was installed. The height restriction should be discussed in the case of selling the property in the future, since the property is zoned light industrial, the height restriction could create issues for attracting future tenants. Mr. Laden asked how the open area is proposed to be used. Rose explained it will not be used for any purpose at this time other than open area to meet pervious surface cover. Mr. Laden also asked if the storage area will be fenced or the entire property. Rose commented they will look into a cost benefit analysis. Mr. Masonick asked about the landscaping near the ponding area. Rose explained there are trees and bushes that meet the landscaping ordinance including seeding. Mr. Stoesz asked how the stormwater will be directed toward the pond. Mark Jay, 4411 Morningside Avenue, Vadnais Heights spoke on the issue. Mr. Jay explained the lot will be graded from the south to the north, and the slope will drain toward the pond. No curb and gutter is planned. Acting Chair Root declared the Public Hearing open at 7:02 p.m. There was no one present to speak. Mr. Stoesz made a MOTION to close the Public Hearing at 7:03 p.m. Motion was supported by Mr. Stimpson. Motion carried 5-0 (Root abstained). Mr. Evenson had a question regarding the open area. Ms. Larsen explained it is being proposed as untouched and left as is, and bollards or signs will be placed so storage is not placed out of the designated storage area. Mr. Grochala expressed concerns with the open area not having any planned vegetation, because it will grow weeds and other unaesthetic vegetation. Irrigation would not be required. The area should be maintained grass or natural seeding, Mr. Laden agreed. Mr. Laden discussed height of storage containers because of the site being near residential and school property. Outdoor storage would not typically be the desired use in this area so a height restriction should be put into place. Mr. Grochala explained the different approaches that could be taken. Mr. Stimpson expressed concern of having the maximum height of storage taller than the fence requirement, which is not sufficient, and recommends a 17 feet maximum height. Mr. Grochala agreed with Mr. Stimpson on the 17 feet maximum height. Planning & Zoning Board February 08, 2017 Page 4 APPROVED MINUTES Mr. Root asked what the standard height of the outdoor storage was when this property was developed. Mr. Grochala explained there wasn’t a specific height in the past, so the City has mitigated this with the requirement of an 8 foot fence and screening. Mr. Laden would like to see the 8 foot privacy fence around the entire property. Mr. Stimpson asked staff if they have any concerns regarding the environmental board comments. Mr. Grochala stated he has had internal conversations with the Environmental Coordinator, and the concerns have been resolved. Mr. Laden made a MOTION to recommend approval of Bald Eagle Erectors, Conditional Use Permit for Open and Outdoor with the conditions noted in the staff report. The Board also recommended a maximum height for all exterior storage and equipment of seventeen (17) feet. Motion was supported by Mr. Masonick. Motion carried 5 – 0 (Root abstained). VIII. DISCUSSION ITEMS A. Project Updates Mr. Grochala presented project updates. IX. ADJOURNMENT Mr. Laden made a MOTION to adjourn the meeting at 7:24 p.m. Motion was supported by Mr. Evenson. Motion carried 5 – 0 (Root abstained). Respectfully submitted, Alex McKenzie Community Development Intern