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HomeMy WebLinkAbout2016-084 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 16-84 AUTHORIZING A SPECIAL EVENT PERMIT FOR AN OUTDOOR PICNIC EVENT HELD AT THE AMERICAN LEGION POST 566 AS WELL AS A MOTORCYCLE - CAR SHOW HELD ON CITY PROPERTY TO THE SOUTH OF THE AMERICAN LEGION POST 566 ON AUGUST 19, 20 & 21, 2016 WHERAS, the Commander of American Legion Post 566 has submitted an application for a special event permit; and WHERAS, the event plan includes a motorcycle — car show from 1:00 p.m. to 4:00 p.m. and an outdoor barbeque, with live music from 1:00 p.m. to 6:00 p.m. on Saturday WHERAS, the Legion has indicated that all patrons or members attending the event will receive a proper identification check to ensure no underage alcohol service will occur; and WHERAS, the Public Safety Department has reviewed plans for the event which includes erecting a canopy. The Public Safety Department has provided conditions for the permit and will inspect the area for safety as the site is assembled; and WHERAS, the Public Safety and Public Services Departments have reviewed the application and event plans; and WHERAS, proof of general liability insurance has been submitted by the American Legion to cover all events held on their property as well as the event held on city property; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: That the City Council authorizes issuance of a Special Event Permit to the American Legion Post 566 for their events scheduled on August 19, 20 & 21, 2016, with the conditions attached hereto. Adopted by the Council of the City of Lino Lakes this 8thth day of August, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member Rafferty and was duly seconded by Council Member Manthey and upon vote being taken thereon, the following voted in favor thereof: Rafferty, Manthey, Maher, Kusterman, Reinert The following voted against same: none ATTEST: 1 ne Bartell, Cit CITY COUNCIL AGENDA ITEM 1H STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk MEETING DATE: August 8, 2016 TOPIC: Consider Resolution No. 16-84, Authorizing issuance of a Special Event Permit for the American Legion Post 566 Blue Heron Days Family Picnic and Boat — Motorcycle - Car Show VOTE REQUIRED: BACKGROUND: Simple Majority (3/5 Vote Required) American Legion Post 566 has scheduled a special event for August 19th 20th and 21st during the weekend of the Blue Heron Days festival. The outdoor event plans include a barbeque, beverages, classic country rock band that will play outdoors from 1:00 p.m. to 6:00 p.m. on August 20th as well as a motorcycle — car show from 1:00 p.m. to 4:00 p.m. on August 20th The Minnesota Alcohol and Gambling Enforcement Division has approved a 1- 4 Day Temporary On- Sale Liquor License to allow the consumption of alcohol in this outdoor area. The Legion would like to hold a motorcycle — car show on city owned property to the south of the Legion where the Community Gardens are located. The Legion has submitted to the City an application for a Special Event. The applications have been reviewed by staff, including the public safety departments, and the applicant has been provided with a list of safety conditions. The applicant has agreed to comply with the conditions and to address any other safety considerations that may arise. Therefore, staff is presenting for city council consideration a resolution authorizing the issuance of a Special Event Permit for the American Legion Post 566. RECOMMENDATION: Approve Resolution No. 16-84, authorizing issuance of a Special Event Permit to the American Legion Post 566. Conditions to Special Event Permit Blue Heron Days Family Picnic, August 19, 20 & 21, 2016 American Legion Post 566 Attachment to Resolution No. 16-84 1. All exits within the tent/canopy and the business shall be unobstructed (clear), properly identified, and operational at all times. No locking devices shall be in the "locked "position while the structures are occupied. 2. "No smoking" signs shall be posted and clearly visible within the tent/canopy area. 3. A 20 -foot separation from property lines and structures shall be maintained around the tent/canopy areas. 4. All areas where cooking will take place shall have at least one 5# ABC dry chemical fire extinguisher within 30 feet of the cooking device. Deep frying areas require a class "K" extinguisher as well. 5. The tent/canopy shall be properly labeled to show that it has a flame -resistive rating according to national codes. 6. Electrical equipment shall be properly connected and grounded according to the State of Minnesota Electrical Code. Permits from the state and/or city are required for temporary service. 7. The occupant load within the restaurant shall be enforced so that the structure is not over crowded. 8. The owner/operator is responsible for all permits that may be required. 9. The Legion staff are aware of the location of approved parking at the Lino Lakes Public Safety Fire Station #1 and should have a designated person to make sure this is complied with. 10. All trash and cans from festivities shall be cleaned up from Lino Lakes Public Safety Fire Station #1 property and American Legion property by the next morning. 11. A first aid plan shall be in place. Identify a specific person who will call 911 and assure the EMS system has been started. This person would be a "Safety Coordinator." Lino Lakes Public Safety Fire Station #1 is not staffed on the weekend. 12. Vehicle parking will be permitted along 77th Street. 13. City staff will place barricades along 77th Street to provide for safe pedestrian movement within city owned property. 13. City staff will be staking and placing tape around the perimeter of the Community Garden plots. 14. The American Legion will have staff present during the motorcycle — car show to give general oversight of the event and address concerns that may arise. 15. The City shall notify all gardeners of the motorcycle — car show.