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HomeMy WebLinkAbout2016-093 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 16-93 AUTHORIZING PREPARATION OF INTERSECTION CONTROL EVALUATION CENTERVILLE ROAD AND COUNTY ROAD J. WHEREAS, a Traffic Impact Study, prepared by Spack Consulting, dated January 22, 2016, identified the need for possible improvements to the Centerville Road and County Road J intersection; and WHEREAS, the local road authorities including the City of Lino Lakes, Anoka County and Ramsey County, in partnership with the North Oaks Development Company have proposed the preparation of an Intersection Control Evaluation. NOW, THEREFORE BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota, hereby authorizes WSB & Associates, Inc. to prepare the Intersection Control Report for the amount of $15,108 in accordance with the proposal dated June 28, 2016, subject to funding participation by Anoka County, Ramsey County and North Oaks Development Company. Adopted by the Council of the City of Lino Lakes this 22nd day of August, 2016. The motion for the adoption of the foregoing resolution was introduced by Council Member Kusterman and was duly seconded by Council Member Manthey and upon vote being taken thereon, the following voted in favor thereof: Kusterman, Manthey, Maher, Reinert The following voted against same: none (Abstain - Rafferty) ATTEST: 7u1'ia e Bartell, City lerk CITY COUNCIL AGENDA ITEM 6E STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 22, 2016 TOPIC: Consider Resolution No. 16-93, Authorizing Preparation of Intersection Control Evaluation, Centerville Road and County Road J. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council approval to authorize WSB and Associates to an Intersection Control Evaluation (ICE) report for the Centerville Road and County Road J intersection. BACKGROUND The Centerville Road and County Road J intersection currently experiences poor operations and congestion in both the a.m. and p.m. peak periods. In January of 2016, Spack Consulting prepared a Traffic Impact Study for the North Oaks Development Co. related to a proposed development in the northwest quadrant of the intersection. The study determined that the intersection was operating at a level at a Level of Service (LOS) F in both the a.m. (7:00 to 8:00 a.m.) and p.m. (4:30 to 5:30 p.m.) peak periods. A LOS of F represents heavy traffic flows (over capacity conditions) and increased delay times. The development review noted the need for improvement to that intersection. The four roadway approaches to the intersection are governed by three local government units and one private party. Anoka County is the road authority for the north leg, Ramsey County is responsible for the south leg, Lino Lakes and Ramsey County share the east leg, and the west leg is maintained by the Waverly Gardens development in North Oaks. As a result of the analysis staff has worked with both and Anoka and Ramsey County and North Oaks Development Company to discuss options for improvement of this intersection. Based on these discussions the parties concluded that the next step would be to complete an Intersection Control Evaluation (ICE). The report would determine the appropriate intersection configuration and control to address both existing and future traffic volumes. WSB, City Engineer, has prepared a proposal to complete the study in the amount of $15,108. Funding is proposed to be split between the four parties equally, approximately $3,780 each. Funding for the City's share would be from the Engineering and Planning & Zoning budget. Staff has also requested consideration from White Bear Township and City of North Oaks. Their involvement would further reduce our participation. RECOMMENDATION The Centerville Road and County J intersection is frequently identified by both residents and staff as a growing transportation issue. The proposed study presents an opportunity to develop a long term solution. Staff is recommending that the City Council adopt Resolution 16-93 authorizing preparation of the Intersection Control Evaluation. ATTACHMENTS 1. Resolution No. 16-93 2. Proposal from WSB & Associates, Inc. dated June 28, 2016. WSB Infrastructure ■ Engineering is Planning ■ Construction June 28, 2016 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 Re: Intersection Control Evaluation (ICE) Proposal Centerville Road (CR 21/CR 59) at Ash Street (CR J)/Wilkinson Lake Blvd Lino Lakes, Minnesota Dear Mr. Grochala: WSB & Associates, Inc. (WSB) is pleased to submit this proposal to prepare an Intersection Control Evaluation (ICE) report for the intersection of Centerville Road (CR 21/CR 59) at Ash Street (CR J)/Wilkinson Lake Boulevard. The intersection is located on the boarder of Lino Lakes, North Oaks and White Bear Lake Township in both Anoka and Ramsey Counties. The intersection is being studied in conjunction with a new residential development being proposed in the northwest corner of the intersection. This development is proposed to include 29 single family homes, 30 twin homes and a 147 unit senior apartment building. A Traffic Study was conducted for the proposed development dated January 22, 2016 with an update dated, February 9, 2016. A meeting was held on June 1, 2016 with the developer and impacted agencies to discuss the area transportation impacts and possible mitigation of existing and future conditions. Concerns were raised with respect to operations of the Centerville Road (CR 21/CR 59) and Ash Street (CR J)/Wilkinson Lake Blvd intersection and the interaction with the Ash Street (CR J) and 20th Avenue (CR 54)/I35E southbound ramp intersection. Based on the discussions at the meeting it was concluded that an Intersection Control Evaluation (ICE) should be completed to determine the appropriate intersection configuration and control. The result of the ICE report will be a recommendation for the needed traffic control and lane configuration at the Centerville Road (CR 21/CR 59) and Ash Street (CR J)/Wilkinson Lake Blvd intersection. Based on our understanding the City of Lino Lakes will lead the project with input from the City of North Oaks, White Bear Township, Anoka County and Ramsey County. With this understanding we have developed the attached Scope of Work, Estimated Cost and Schedule to complete this ICE report. Mr. Michael Grochala June 28, 2016 Page 2 If the proposed Scope of Work and the associated fee and schedule appear to be appropriate, please sign a copy of the proposal and return to me at your earliest connivance. We will proceed immediately upon receipt of the signed contract. Once again, we appreciate the opportunity to assist you in the completion of this project. If you have any questions regarding our proposal, please contact me at (612) 360-1283. Sincerely, WSB & Associates, Inc. Charles T. Rickart, P.E, PTOE CITY OF LINO LAKES Authorized Signature Project Manager/Principal Its cc: Diane Hankee, WSB & Associates Date Mr. Michael Grochala June 28, 2016 Page 3 Centerville Road (CR 21/CR 59) at Ash Street (CR J)/Wilkinson Lake Blvd Intersection Control Evaluation (ICE) Proposal City of Lino Lakes, MN Scope of Work Task 1— Project Management This task includes planning and coordination of all work tasks, establishment and monitoring of budgets, and correspondence with the City of Lino Lakes as lead agency. The project manager will provide technical direction on all aspects of the project review, all work products, and keep the City informed on the project progress. The project manager will serve a primary role in the analysis and preparation of the Study. Task 2 — Data Collection / Base Map Available data will be collected from the City of Lino Lakes, City of North Oaks, White Bear Township, Anoka County, Ramsey County, MnDOT, the adjacent developer and other impacted agencies as necessary. This data will include but is not limited to: • Existing and historic traffic volume data. • Updated crash history. • Existing topographic data in electronic format. • Aerial photography in electronic format. • Proposed and anticipated development plans in electronic format. • As built roadway plans in electronic format (if available). It is assumed that the existing base traffic volume data collected as part of the North Oaks Development project Traffic Study will be used and that no additional traffic data collection will be required. WSB will use existing topographic information and aerial mapping of the intersection to document existing features including right -of- way and easements. This information will be used to prepare base mapping for preparation of the preliminary designs. Task 3 — Intersection Analysis An intersection analysis will be completed evaluating the existing and projected traffic operations and interaction between the intersections of Centerville Road (CR 21/CR 59) at Ash Street (CR J)/Wilkinson Lake Blvd and, Ash Street (CR J) and 20th Avenue (CR 54)/135E southbound ramp. The analysis will specifically include reviewing the warrants and needs for signalization, roundabout, all -way stop control, two-way stop control, etc. for the intersection of Centerville Road (CR 21/CR 59) at Ash Street (CR J)/Wilkinson Lake Blvd. The analysis will be based on the requirements outlined by MnDOT State Aid and those found in the "Minnesota Manual on Uniform Traffic Control Devices". Mr. Michael Grochala June 28, 2016 Page 4 The traffic operations will be evaluated using Synchro/Simtraffic software for the signal and stop sign analysis and RODEL software for the roundabout analysis. In addition the analysis will include: conducting a crash analysis; evaluating the physical characteristics of the intersection including right-of-way impacts; preparing signal justification and/or roundabout justification analyses; and assessing project costs for the intersection. Task 4 — Preliminary Design/Concept Plan WSB will prepare concept layouts based on the recommendations from the Intersection Analysis (Task 3) that include the following features: • Recommended roadway geometric improvements • Intersection signing and pavement markings • Preliminary traffic signal design or Preliminary roundabout design • Right-of-way needs • Access accommodations and control within 500 feet in each direction from the intersection. The proposed concept plans will be prepared based on the City, County and State Aid design standards using the base mapping prepared in Task 2. This task will also include preparation of a preliminary construction cost estimate for the recommended improvements. Task 5 — Recommendation/Report Preparation A draft and final report documenting the data collection, study methodology, warrant and justification for the appropriate intersection control, conclusions and recommendations will be prepared and follow the Intersection Control Evaluation (ICE) format and requirements established by the Minnesota Department of Transportation, Anoka and Ramsey Counties and the City of Lino Lakes. The report will be prepared and signed by a WSB registered engineer and submitted to the City for review and comment. It is assumed that the City will provide one set of review comments. Following receipt of comments, a final report and recommendation will be prepared and submitted to the City for final approval and signature. The document will then be submitted to Anoka County, Ramsey County and MnDOT State Aid for review and approval. Task 6 — Agency Coordination/Meetings WSB will coordinate the preparation of the ICE Study with the City of Lino Lakes and all other impacted agencies though use of phone and email correspondence. In addition this task will include up to three team meetings with staff from the City of Lino Lakes, North Oaks, White Bear Township, Anoka County and Ramsey County. If additional meetings are required, WSB would bill those costs at our standard hourly rates. Mr. Michael Grochala June 28, 2016 Page 5 Estimated Cost The estimated cost to prepare the Intersection Control Evaluation Study is based on the above Scope of Work and is as follows: Task Amount Task 1 — Project Management $1,264 (8hrs at $158) Task 2 — Data Collection / Base Map $2,192 (16hrs at $98, 6hrs at $104) Task 3 — Intersection Analysis $4,176 (28hrs at $104, 8hrs at $158) Task 4 — Preliminary Design/Concept Plan $4,648 (24hrs at $98, 16hrs at $104, 4hrs at $158) Task 5 — Report Preparation $1,464 (8hrs at $104, 4hrs at $158) Task 6 — Agency Coordination $1,364 (4hrs at $104, 6hrs at $158) Total Cost $15,108 WSB & Associates, Inc. would bill the City of Lino Lakes for the actual hours worked at each employee classification times the current WSB hourly rates for that employee classification up to the maximum of $15,108. No work in excess of the $15,108 will be completed without prior written approval from the City of Lino Lakes. Schedule Based on the above Scope of Work WSB will complete the Draft Intersection Control Evaluation (ICE) and submit it for approval within 6 weeks following notice to proceed and receipt of all data from the City and developer. Completion of the Final ICE Report will be based on agency review time.