HomeMy WebLinkAbout2016-176 Council ResolutionCITYOFLINO LAKES
RESOLUTION NO. 16-176
RESOLUTION AUTHORIZING THE INSTALLATION OF TWO
AIR CONDITIONING SYSTEMS AT THE CIVIC COMPLEX
WHEREAS, the City Council approved the replacement of two air conditioning systems at the
Civic Complex via Resolution No. 16-72 at the July 11, 2016 City Council meeting; and
WHEREAS, plans and specifications for the installation of air conditioning systems have been
prepared; and
WHEREAS, bids have been solicited and received as follows:
NAC Mechanical and Electrical Services $45,633.72
Bella Mechanical $51,200.00; and
WHEREAS, this project is being financed from the Building Facilities Fund.
NOW, THEREFORE, BE IT RESOLVED the contract for the Installation of Two Air
Conditioning Systems at the Civic Complex is awarded to NAC Mechanical and Electrical
Services in the amount of $45,633.72.
Adopted by the Lino Lakes City Council this 12th day of December, 2016.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Manthey and was duly seconded by Council Member Kusterman and upon
vote being taken thereon, the following voted in favor thereof:
Manthey, Kusterman, Maher, Rafferty, Reinert
The following voted against same:
none
ATTEST:
e Bartell, City Cle
f Reinert,
CITY COUNCIL
AGENDA ITEM 5C
STAFF ORIGINATOR: Rick DeGardner, Public Services Director
COUNCIL MEETING DATE: December 12, 2016
TOPIC: Consider Resolution No. 16-176, Awarding Contract for
the Installation of Two Air Conditioning Systems at the
Civic Complex
VOI'EREQUIRED: Simple Majority
BACKGROUND
The City Council approved the replacement of two air conditioning systems at the Civic
Complex via Resolution No. 16-72 at the July 11, 2016 City Council meeting. To realize savings
in excess of $10,000 in mark-up and sales tax savings, the condensing units have been purchased
directly from the manufacturer (low bid was Schwab Vollhaber Lubratt, Inc.).
Plans and specifications for the installation of air conditioning systems have been prepared. Bids
have been solicited and received as follows:
NAC Mechanical and Electrical Services $45,633.72
Bella Mechanical $51,200.00
Funding for this project is from the Building Facilities Fund.
RECOMMENDATION
Approve Resolution No. 16-176, Awarding Contract for the Installation of Two Air Conditioning
Systems at the Civic Complex to NAC Mechanical and Electrical Services in the amount of
$45,633.72.
ATTACHMENTS
Resolution No. 16-176
Bid Document
CITY `' " ;� 0 F
RNOKES
Installation of Two Air Conditioning Systems
at the Civic Complex
Project scope:
The City of Lino Lakes will be_ accepting_ bids_ for the following work to be performed by
responsible contractors. The city has the right to accept or refuse any or all bids.
The city of Lino Lakes will be purchasing the equipment as specified below. The awarded
contractor will be responsible for labor and any additional materials per specifications to
install new R410A air conditioning units for the City of Lino Lakes. Equipment should
include one (1) 40 ton condensing unit and matching evaporator coil for the City Hall office
area (CU1) and one (1) 40 ton condensing unit and matching evaporator coil for the Police
station wing (CU4).
Installation will require utilizing existing refrigerant lines. The contractor is responsible for
cleaning the lines to industry's specifications and standards. The contractor will be
responsible for coordination of shipping, handling craning and setting of new equipment
supplied by City of Lino Lakes. The City of Lino Lakes public works department will provide
a front end loader and work with contractor on the removal and placement of equipment
due to limited access. The new installation shall include new liquid lines, suction line drier
shells and refrigeration isolation valves for changing drier cores. The contractor shall
provide new UV rated pipe insulation on exterior and new insulation on interior for all
areas that it is removed from. The awarded contractor will be responsible for verification
of all electrical circuits and to provide all necessary electrical modifications. The awarded
contractor will be responsible for the coordination of all building automation with existing
automation contractor as specified by the City.
The contractor is responsible for utilizing industry standard reclamation and recycling
programs for all refrigerants removed and recycling of removed equipment. Contractor
required to reuse or provide new refrigeration line shed roofs for protection from falling
ice. Factory trained start up personnel required for start up and processing of paperwork
for warranty. Upon final completion, the contractor will work with the city staff to finalize
and submit any rebate information to Xcel Energy.
New equipment specifications:
City Hall-CU1
(1) McQuay model RCS -040D (nominal 40 -ton) scroll type air-cooled condensing unit
(CU -1) with:
• 11.3 EER at AHRI conditions of 95 F ambient, 45 F SST
• Copeland scroll type refrigeration tandem compressors with dual refrigeration
circuits
• 100-75-50-25-0% unloading
2
• 460/60/3 voltage with single point power connection and non-fused electrical
disconnect
• R410A refrigerant design
• Isolation/service valves
• RIS vibration isolation pads
• Condenser coil vandal guards
(1) McQuay model 5EJ0906B, 48" x 68" direct expansion cooling coil (AHU-1)
• For field installation existing MCCA-025
Police Station -CU4
(1) McQuay model RCS -040D (nominal 40 -ton) scroll type air-cooled condensing unit
(CU -4) with:
• 11.3 EER at AHRI conditions of 95 F ambient, 45 F SST
• Copeland scroll type refrigeration tandem compressors with dual refrigeration
circuits
• 100-75-50-25-0% unloading
• 460/60/3 voltage with single point power connection and non-fused electrical
disconnect
• R410A refrigerant design
• Isolation/service valves
• RIS vibration isolation pads
• Condenser coil vandal guards
(1) McQuay model 5EJ0906B, 48" x 77" direct expansion cooling coil (AHU-4)
• For field installation existing MCCA-030
VENDOR
ADDRESS
CONTACT PERSON
PHONE NUMBER
TOTAL BID AMOUNT
DATE
Return completed bid documents to Rick DeGardner, City of Lino Lakes, 600 Town
Center Pkwy, Lino Lakes, MN 55014
City of Lino Lakes Public Services Department
600 Town Center Parkway - Lino Lakes, MN 55014-1189
651-982-2441) - www.ci.lino-lakes,mn.us