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HomeMy WebLinkAbout02/12/1996 Council Packet4 AGENDA 6:00 P.M. Economic Development Authority Meeting CITY OF LINO LAKES Monday, February 12, 1996 6:30 P.M. Call to Order and Roll Call SCAN Setting the Agenda: Are there any items to be added or deleted from the Agenda? Open Mike Consideration of Minutes: A. January 22, 1996 c\V\��-U\ Consideration of Disbursements A January 31, 1996 Si' B. February 12, 1996'' C. Centennial Fire District Community Development Department Report, Brian Wessel A. Resolution No. 96 - 23 Calling Public Hearing on the Modification of the Plan for Tax Increment Financing District No. 1-4 L, 4,1/tka 1 B. Resolution No. 96 - 24 Calling Public Hearing on the Modification of the Plan for Tax Increment Financing District No. 1-7 C. FIRST READING of Ordinance No. 01 - 96 Offering the Sale of Property in the Apollo Business Park to Progressive Engineering Technology, Inc. PAGE 1 AGENDA D. Consideration of Resolution No. 96 - 11 to Consider the Sale of Industrial Revenue Bonds for Taymark :;)=13.01”15E5ont 492T5t, C f`Pbli ;;D vid pLe K; lg4irng 6,4v� 6:45 P.M., CONTINUATION OF PUBLIC HEARING, Improvement of 12th Avenue and Holly Drive and Recognition of Citizens Petition, David Ahrens Consideration of Resolution No. 96 - 12 Designating Community Development ock Grant Funding for 1996/1997, Randy Schumacher g and Zoning Department, Mary Kay Wyland Site Plan Review, Anoka County Juvenile Detention Center Consideration of Clearwater Creek Easements 9. City Engineer's Report, David Ahrens A. Consider Agreement for Professional Services - Water Tower Antenna Leasing, John DuBois, P.E. B. Resolution No. 96 - 17 Receive Feasibility Report and Call Hearing on Improvement - Centennial Middle School Street and Utility Improvements C. Resolution No. 96 - 18 Final Acceptance of Work - Pheasant Hills Preserve, 6th Addition Street and Utility Improvements D. Resolution No. 96 - 19 Authorize City to Enter Into a Joint Powers Agreement with the Metropolitan Council for Installation of Watermain E. Resolution No. 96 - 20 Order Preparation of Report on Improvements - Otter Lake Road Re -alignment, John Powell, TKDA F. Resolution No. 96 - 21 Receive Feasibility Report and Call Hearing on Improvement - Birch Street Trunk Watermain, John Powell, TKDA G. Resolution No. 96 - 22 Order Preparation of Plans and Specifications - Birch Street Trunk Watermain, John Powell, TKDA PAGE 2 AGENDA 10. Finance Department Report, Randy Schumacher A. Consideration of Resolution No. 96 - 13 Amending the 1995 General Fund Budget B. Consideration of Resolution No. 96 - 14 Transferring Funds from Various Funds for Corrections to the Country Lakes Estates Project C. Consideration of Resolution No. 96 - 15 Authorizing the Transfer of Monies from the Tax Increment Fund 1-1 and Tax Increment Fund 1-2 to the Economic Development Fund D. Consideration of Resolution No. 96 - 16 Transferring Funds from the General Fund to the Escrow Fund for Woods of Baldwin Lake Consideration of Hiring Custodial Services, Randy Schumacher 12. Attorney's Report, Bill Hawkins A. Consideration of Resolution No. 96 - 10 Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceedings in Eminent Domain, Centennial District Middle School 13. Old Business A. Consideration of Using a Consent Agenda, Randy Schumacher (Verbal, no "green sheet") B. Selecting a Date for Interviewing Board Applicants, Randy Schumacher (Verbal, no "green sheet") 14. New Business A. Consideration of Volunteers of America Week Proclamation, Mayor Landers 15. Adjourn PAGE 3 COUNCIL MEETING DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT JANUARY 22, 1996 CITY OF LINO LAKES COUNCIL MINUTES : January 22, 1996 . 6:30 P.M. . 9:55 P.M. : Bergeson, Kuether, Lyden, Neal, Landers : None Staff Members present: City Attorney, Bill Hawkins; City Engineer, David Ahrens; Consulting Engineers, Steve Heth, SEH and Tim Murphy, OSM; Assistant to the City Administrator, Dan Tesch; Building Official, Pete Kluegel; Mary LaForest, Community Development Assistant; Fire Chief, Milo Bennett; Accountant, Paula Schloer. SETTING THE AGENDA The agenda was approved as presented. OPEN MIKE Margaret Langfeld, Anoka County Commissioner - Commissioner Langfeld explained that she was here to present a check in the amount of $269,488.00 to the City. She said this check represents the final payment to the City for the construction of Apollo Drive. Commissioner Langfeld explained that Anoka County was very happy to be able to enter into a joint powers agreement for the construction of that roadway. Since Anoka County did not have money in their budget for construction of Apollo Drive, the City paid for the roadway and then turned responsibility of the roadway over to Anoka County who fully repaid the City for all costs. Mayor Landers thanked Commissioner Langfeld for the check. CONSIDERATION OF MINUTES January 8, 1996 - Council Member Neal moved to approve these minutes as presented. Council Member Lyden seconded the motion. Motion carried unanimously. December 11, 1995 - Council Member Neal moved to approve these minutes as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden and Mayor Landers abstaining. PAGE 1 COUNCIL MEETING JANUARY 22,1996 December 18, 1995 - Council Member Neal moved to approve these minutes as presented. Council Member Kuether seconded the motion. Motion carried with Council Member Lyden and Mayor Landers abstaining. CONSIDERATION OF DISBURSEMENTS January 22, 1996 - Council Member Kuether moved to approved these disbursements as presented. Council Member Neal seconded the motion. Motion carried unanimously. Centennial Fire District - Council Member Neal moved to approve these disbursements as presented. Council Member Kuether seconded the motion. Motion carried unanimously. POLICE DEPARTMENT REPORT, CHIEF PECCHIA Consideration of Terminating the Contract with the Minnesota Police Recruitment System - Mr. Schumacher explained that Chief Pecchia is ill this evening and is unable to address the City Council personally. The Lino Lakes Police Department is recommending that the City no longer participate in the Minnesota Police Recruitment System (MPRS). The City has been a member of this system since 1994 and used their services to hire police personnel in the past. The Chief of Police researched the potential for conducting an in-house testing process utilizing other available testing services. He is recommending that the City dissolve the current contract with MPRS and use an alternative testing consultant for hiring future personnel. Council Member Kuether moved to adopt Chief Pecchia's recommendation. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of Resolution No. 96 - 06 Accepting a Donation form the Centennial Fire District Relief Association - Mr. Schumacher explained that the Centennial Fire District Relief Association has donated $525.00 to the Lino Lakes Police Department to be used for the Rice Lake Elementary School Safety Patrol program. The money will be used for a patrol recognition day where elementary patrol members will be taken to a roller skating rink for an afternoon of roller skating. Council Member Neal moved to adopt Resolution No. 96 - 06 accepting the donation from the Centennial Fire Relief Association. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 06 can be found at the end of these minutes. PAGE 2 COUNCIL MEETING JANUARY 22,1996 PUBLIC HEARING, IMPROVEMENT OF 12TH AVENUE AND HOLLY DRIVE, DAVID AHRENS Mr. Ahrens explained that the purpose of this public hearing is to solicit public input and to receive staff comments on the proposed reconstruction of 12th Avenue and Holly Drive. At the close of the public hearing, no action will be taken by the City Council. The City Charter prohibits Council action on this project for 60 days or no later than six (6) months. The Council action will range from denial of the project to approving the total or some portion of the project. Mr. Heth explained that SEH was requested to prepare a feasibility report outlining the improvement to Minnesota State Aid (MSA) standards and the cost of improvements to 12th Avenue and Holly Drive. He used the overhead projector and a drawing on the clip board and outlined the proposed improvements. Mr. Heth explained that the north portion Holly Drive and all of 12th Avenue are proposed to be improved to MSA standards since that area is within the Metropolitan Urban Service Area (MUSA). The southern portion of Holly Drive would be improved to the current City standards for a rural roadway, it is not within the MUSA. Mr. Heth explained that a state aid roadway would be improved as follows: Rural Street - 12 foot paved lanes with 10 foot gravel shoulders and 6 to 1 tie slopes to the ditch. Urban Street - 22 foot paved lanes with B618 curbs. The estimated cost to do a combination of these two (2) types of roadways from Birch Street south on 12th Avenue and Holly Drive to Ash Street (County Road J) is $1,952,000.00. Mr. Heth explained that he estimated what lands adjoining 12th Avenue and Holly Drive would be developed within the near future. Following the Lino Lakes policy of assessing $57.00 per front foot, there may be a possible $430,000.00 in future assessments. The City will receive $250,000.00 from the developer of Trapper's Crossing and future MSA funding would be $1,274,000.00. Mayor Landers opened the public hearing at 6:42 P.M. Council Member Neal asked how this improvement would be financed. Mr. Heth explained that the Feasibility Report outlines a standard MSA roadway paid by the City's state aid funds. Council Member Neal asked if this means that there would be no cost to the residents along these two (2) roadways. Mr. Heth said that the costs could come from the City's MSA funds. Council Member Kuether asked how many years of MSA funds would this improvement require. Mr. Heth explained that currently the City receives approximate $250,000.00 per year. This improvement would take approximate six (6) or seven (7) years of MSA funds PAGE 3 COUNCIL MEETING JANUARY 22,1996 and there would be no MSA to use elsewhere in the City. Mr. Ahrens explained that the City would have wait to let the MSA balance reach the required funding or borrow ahead up to three (3) years of funding. Even if the City opted to borrow ahead, there would not be enough MSA funds to complete the improvement. Council Member Kuether asked if the City could bond for the improvement. Mr. Ahrens said yes and payment of the bonds could be made from MSA funds or some other means. Mr. Heth reviewed his presentation noting that there is no guarantee that other areas along 12th Avenue and Holly Drive will develop. This means that today, if the roadway was constructed to MSA standards, the City would have to finance approximately $1,600,000.00 of the improvement. The only other money available for the improvement is the $250,000.00 from the developer of Trapper's Crossing. Mayor Landers said that knowing the condition of the current roads, he would have a hard time designating all the City's MSA funds for the next six (6) or seven (7) years in this one project. Council Member Bergeson asked Mr. Ahrens how many miles is this section of roadway and how many total miles of MSA roads are in Lino Lakes. Mr. Heth that this project is 1.7 miles and Mr. Ahrens said there are approximately 15 miles of MSA roads in the City at this time. Mr. Schumacher noted that the Feasibility Report outlines that this project will be improved to MSA standards. He asked Mr. Heth to describe where the MUSA line ends. Mr. Heth explained that it ends approximately at the southern border of Trapper's Crossing. Mr. Schumacher noted that municipal water and sanitary sewer cannot be installed past the MUSA boundary. He asked if it can be assumed that if the entire roadway was improved to MSA standards, could utilities be extended in this area economically in the future? Mr. Heth said yes. He explained that he would prefer constructing the utilities and upgrading the road at the same time. Mr. Schumacher asked if all of the road would have to be improved to MSA standards or could something less be constructed. Mr. Heth said that the MSA standards require that if the improvement construction is phased, each phase must be ended at a logical termination point such as a street or road. State aid engineers do not want the project ending at a driveway or near the middle of a field. Council Member Lyden said he felt that the logical place to start and end the project is at Birch Street and Ash Street (County Road J). He felt that the public should have a safe road for everyone to use. He noted that this matter was discussed at the last Council work session and there have been other discussion. Council Member Lyden noted that the agreement made with the Trapper's Crossing developer was that he would pay his fair share. He said that after the dollar amount is determined, the City Council would have to consider where the balance of the funding would come from and how this road would be made safe for vehicular traffic. PAGE 4 COUNCIL MEETING JANUARY 22, 1996 Council Member Kuether noted that there was discussion at the Council work session regarding phasing the construction of the roadway since the Trapper's Crossing Development itself is to be phased. She noted that it would be some time before there would be a noticeable increase in traffic due to the construction of Trapper's Crossing. Council Member Lyden said he did not want to "piece meal" the construction of this roadway because the City already has many substandard roads and he would not tolerate another. He felt that the financing of the project was important and referred to an agreement that was made on August 8, 1995 in which it was stated that the developer would be required to pay his fair share. Council Member Lyden said determining the developers fair share should be determined before there is any additional talk of using all of the City's MSA funds on one road. Mr. Heth said that he had discussed with Mr. Ahrens other options for improving this roadway. He again showed the drawing of the roadway and noted the area that does not qualify for MSA funding. The area that does not qualify for MSA funding would consists of two (2) 12 foot paved lanes and four (4) foot shoulders and a 4 to 1 slopes down to the ditch and 3 to one tie slopes back to the right-of-way. To improve the portion of 12th Avenue where the utilities end in Trapper's Crossing going east on 12th Avenue and then north to Birch Street would cost approximately $207,000.00. This includes widening the existing road. The developer of Trapper's Crossing is required to bring this portion of roadway back to the original condition. The cost of improving the road beginning at the west end of Trapper's Crossing to Ash Street is estimated to cost $895,000.00. The large difference in cost is because when utilities are extended from the Brandywood Estates area south to Trapper's Crossing, the blacktop will be replaced and subcuts will be completed. The roadway will only require the added four (4) foot shoulders and ditch slope improvements. None of the portion ending at Ash Street would qualify for MSA funding. Council Member Kuether asked if it mattered if this portion of roadway qualified for MSA funding. If this area is to be financed by bonding, the MSA funds could be used for other road projects in the City. Council Member Bergeson said that under the City Charter, the City may not be able to construct the road since there would be only two (2) sources of funding which are assessments or MSA funding. Council Member Lyden said it is clear that the City should live up to the agreement made with the developer who will pay his fair share and then there will be enough MSA funds to do the entire roadway from Birch Street to Ash Street the right way, the first time. Council Member Bergeson felt that there would not be enough MSA funds. Council Member Lyden said that the City will not have that information until it is determined what the developers fair share is. Council Member Lyden said that the agreement that was made with the developer goes above and beyond State Statute Chapter 429. An agreement will have to be made with the developer that will take this agreement into consideration. PAGE 5 COUNCIL MEETING JANUARY 22, 1996 Mr. Schumacher said that first the public hearing must be held and public input received regarding this proposal for a state aid road system in the Trapper's Crossing area. Following the public hearing, the first step for the City Council is to make a determination of what type of road should be constructed in this area. Then the next step is to determine the benefit to the developer so that the City can prepare a financing package. Mayor Landers asked if the $1,952,000.00 includes going south on 12th Avenue from Birch Street with curbing as well as an area in front of Trapper's Crossing with curbing. Mr. Heth explained that the $1,952,000.00 includes 3500 feet of curbing. Part of the curbing will be installed in front of Trapper's Crossing and part along side of Brandywood Estates. This plan was approved by the former City Engineer. However, Mr. Heth did not know what Mr. Ahrens thought about the plan. Council Member Lyden noted that this is the first public hearing of the new year. He wanted the audience to know that speaking in this type of public forum is stressful and difficult. He wanted the public to know that the City Council appreciates the thoughts, feelings and concerns of the citizens and would try to make this as easy as possible for everyone. Sue Walseth, 1101 Holly Drive - Ms. Walseth said she was not clear about whether or not the City planned to assess the adjoining property owners. She felt that there was a great deal of contradiction about this item. Ms. Walseth commented about the notices in the legal newspaper about the 12th Avenue/Holly Drive improvement. The notices had stated that there would be no assessment to the adjacent property owners. However, the subsequent notice on the same page, Resolution No, 95 - 159 said that the abutting property owners would be assessed per State Statute Chapter 429 and Chapter 8 of the Lino Lakes City Charter for all or a portion of the cost of the road improvement. Confusion, yes. Ms. Walseth said that the October 19, 1995 feasibility report states that the City expects to collect future assessments of $428,640.00 or $57.00 per foot from the 7,520 linear feet on abutting property on these two (2) streets. She said that the streets are adequate in width and construction for the amount of traffic generated by the present number of residents living on the streets. Any increase in traffic volume due to the development is not the residents fault and they should not be held responsible for any assessments at all. Last week it was mentioned at the Council work session that the City was restricted by State Statue 429 and Chapter 8 of the Lino Lakes Charter on assessing the developer for the road. Ms. Walseth said she researched these two (2) statutes and found some interesting information. Chapter 8.03, Subd. 2 of the City Charter states, "If the protest petition is determined to be valid and sufficient and contains the names of owners of a majority by area of all parcels or property proposed to be assessed for the local improvement, the City Council must not order the construction of the local improvement project." Ms. Walseth asked how could the proposed road improvement continue to proceed without it being in direct violation of the City Charter? During the past two (2) years the property owners on Holly Drive and 12th Avenue have submitted a total of three (3) petitions, February and March, 1994, August and September, 1994 and PAGE 6 COUNCIL MEETING JANUARY 22, 1996 December, 1995, January, 1996 which firmly states that they do not want to pay for any road improvements. Why were these petitions ignored? Ms. Walseth said that she believes it is presumptuous of the City to assume that the property owners are going to change their minds. The City is walking on thin ice when it takes for granted that they will be financing a portion of the road project by collecting almost one-half of a million dollars from a meager 21 abutting properties who have spoken loud and clear that they do not want any assessments. Ms. Walseth said that because of this, she said she did not understand why assessments were mentioned in the October, 1995 feasibility report. Ms. Walseth said she wanted clarification of whether or not the current residents will be assessed and what is the meaning of the frequently used term, "future assessment"? Mr. Ahrens explained that there are no proposed assessments to the property owners along 12th Avenue and Holly Drive. The residents are not proposed to be assessed for the project as outlined in the feasibility report. The reference to future MSA assessments, refers to if the properties were to be developed, they would be assessed for road reconstruction in the same manner as Trapper's Crossing is proposed to be assessed. If the City Council adopts an approval motion for this project, it could include language that a certain development should pay a certain dollar amount for the improvement. Mr. Ahrens addressed the confusion caused by the legal notices in the Quad Press. He explained that the Charter requires that the City state in writing to the property owners what their proposed assessment will be. The notice to each property owner said that their assessment would be zero. He also noted Ms. Walseth's reference to Resolution No. 95 - 159 which states, "The council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 and Section 8 of the Lino Lakes City Charter ....". This is generic language and there is no assessment proposed for the residents along these streets. Ms. Walseth continued by stating that the City Council should re-evaluate the Planning Consultants, who operate from outside agencies, role in our City. In reference to Trapper's Crossing, Alan Brixius from Northwest Associated Consultants repeatedly recommended the approval of the preliminary plat. One of the judgment criteria for approval, as stated by Mr. Brixius, was that the traffic generation of the proposed use be within the capabilities of the streets serving the property. In the December 6, 1993 Northwest Associated Consultant planning report, when Trapper's Crossing first started, the report went even further to say that Holly Drive and 12th Avenue are of adequate size as collector roads to move traffic in and out the project. In all the latest feasibility report. it states that the road reconstruction will cost $1,952,000.00. Ms. Walseth asked who is responsible for this $1,952,000.00 misjudgment? Does the City really need this type of advice which would put its finances in a bind? Ms. Walseth said that she wanted to address some problems involving housekeeping. First, she said she wanted it documented that she is upset with the City for putting her PAGE 7 COUNCIL MEETING JANUARY 22, 1996 through nine (9) months of unnecessary stress beginning in March, 1995. She had been informed by everyone there (at city hall) time and time again that the City would not support her regarding the fence issue between herself and Hokanson Development and that she was entirely on her own. Then without warning, the rules changed. Staff re- evaluated the fencing buffer motion from August 8, 1994 and decided'that she was no longer a participant regarding the fence. She said she received this little news flash from Ms. Wyland who informed her that on the following day the City would be issuing Hokanson's fencing permit. Ms. Walseth said she asked Ms. Wyland if this could be possible since there had never been a mutual agreement between herself and Hokanson. Ms. Wyland explained that staff and Mr. Hokanson had arrived at a decision themselves. She asked why the City wasted her time for all of those months and subjected her to all that stress. It was a waste of her time to re -arrange her personal schedule to attend mediation services and other meetings, doing all the senseless research and doing fence price comparisons with 10 different companies and had to waste her time calculating all the fence prices and linear footage's for total estimated cost. Ms. Walseth thank the staff for being so inconsiderate of her feelings and her time. Why didn't the City competently decide this matter from its conception instead of making a 180 degree switch act like this at the end. Ms. Walseth said in telephone conversations with Ms. Wyland, she questioned the timing of the fence permit with winter in full force and the ground being frozen. Ms. Wyland explained that there was a warm spell forecasted for the coming week of December 1st through the 3rd and that Hokanson was quite anxious to begin installation of the fence at this time. Ms. Walseth said for the record, the warm spell during that week came and went and not one person was there to do any installation work on the fence. Ms. Walseth continued, the privacy fence on the east side of her property has never been a major point of contention between herself and Hokanson Development. It was the suggested material used for the north fence that was never agreed upon. For the record, Ms. Walseth stated that the complete omission of a fence on the north boundary of her property is totally unacceptable. She said that she feels strongly that a chain link fence is needed in this area. Ms. Walseth said that, as she understands it, the. staff had dusted the cob webs off of some obsolete pool ordinance that was unexpectedly discovered about a four (4) foot unclimbable fence being adequate for trespassing for pools. Ms. Walseth said this is a hobby farm, not a pool. The key word being overlooked here is "unclimbable". With two (2) 2 X 4 horizontal rails on the four (4) foot fence, it is very convenient and sturdy to hop from side to side. She said that, of course, Hokanson will not be required to install a fence buffer on the north side. Ms. Walseth said that she wished the staff would work as diligently on her behalf as a resident and tax payer as they do in helping a developer find loop holes to benefit him. Ms. Walseth said that in the August 28, 1995 Council minutes, page 2, Mayor Reinert instructed Ms. Wyland to work with the City Engineer to inform the other property owners living on the north side of Holly Drive, by letter, letting them know that they had a right to a fence buffer also. This action was necessary because at a July 1995 meeting at her home, with the developer and neighbors, Ms. Wyland had discouraged the other property owners from having an opportunity to receive a fence. Ms Walseth said for review, one of the conditions stated in the approval of Trapper's Crossing, was that the PAGE 8 COUNCIL MEETING JANUARY 22, 1996 developer had to provide a physical barrier around the periphery of the development to deter trespassing onto the adjacent rural properties. She said that it was always a known fact that the adjacent parcels were of large acreage and the PDO never categorized these rural adjacent properties with size restrictions. Ms. Walseth said, in recent conversations as late as yesterday with neighbors on the north side of Holly Drive, they have not received such a letter. When Ms. Walseth and Ms. Dahl looked through the Trapper's Crossing file near the end of November, 1995, there was no evidence of any fencing letters sent to these property owners. Ms. Walseth asked why none of her neighbors received the revised information regarding the fence buffer which Ms. Wyland was directed to address almost five (5) months ago? Mr. Schumacher suggested that since Ms. Wyland name has been mentioned a number of times this evening, these issues should be raised with her so that she can state her side of this issue. The original intent of the fence issue is in the minutes and Mr. Schumacher suggested that it be researched and reviewed at a time when Ms. Wyland is present. Council Member Lyden said it was quite clear what was outlined by Ms. Walseth. A physical barrier for all the adjoining property owners was explicitly outlined in the minutes. He said if the Council wants to research this matter again, it should be since it is time to get this matter taken care of. Caroline Dahl, 1101 Holly Court - Ms. Dahl said that she was going to read excerpts from the Lino Lakes City hall Trapper's Crossing file, the City Council minutes and other facts. She quoted from the February 13, 1995 Council minutes, pages 35 and 36 as follows: Holly Drive Feasibility Report and Cost Sharing Proposal - Mr. Powell explained that the developer of the proposed Trapper's Crossing was required as a condition of the preliminary plat approval to participate in a satisfactory plan for the reconstruction of 12th Avenue and Holly Drive between Ash Street and Birch Street. He said based on a recent traffic study completed in the area, ignoring any effect of a park complex, the subdivision would ultimately account for about 70% of the traffic. At the August 8, 1994 Council meeting, Darrell Schneider, Mayor Reinert and City Attorney Bill Hawkins repeatedly stated that a satisfactory provision requiring Mr. Hokanson's development road participation cost be written into the agreement or there would be no development. The developer, Mr. Hokanson insisted on a decision for the PDO and the preliminary plat that night, August 8, 1994 in spite of Mayor Reinert's suggestion of a two (2) week postponement on this decision. Ms. Dahl said that the developer's agreement was signed on July 18, 1995 yet the road feasibility report was not finished until October 17, 1995. She asked how can this be? She said the staff is overstepping Council's action. This is putting the cart before the horse. Ms. Dahl said that this is not following the PDO and preliminary plat agreement that was made between the developer, Mr. Hokanson and the Council on August 8, 1994. She said that the staff has to follow what the City Council dictates. This was not done. She asked who is responsible for overstepping their (staff) bounds? Ms. Dahl addressed these questions to Mr. Schumacher. Mr. Schumacher asked which question did Ms. Dahl want answered first. He said that Ms. Dahl had raised a PAGE 9 COUNCIL MEETING JANUARY 22, 1996 number of issues and was reading from minutes back in 1995. Ms. Dahl asked Mr. Schumacher if he wanted her to repeat the question? Mayor Landers said that Mr. Schumacher should take one question at a time and answer that one and take the next question or issue. Ms. Dahl said that the developers agreement was signed July 18, 1995 yet the road feasibility report was not finished until October 17, 1995. She asked who is responsible for stepping out of bounds? Mr. Schumacher asked Ms. Dahl why she felt that there was a stepping over or out of bounds. He said that the original intent was to sit down and negotiate an agreement with the developer for the payment of the road. He asked her if this is the issue here tonight. Ms. Dahl said yes, but if the developers agreement was signed before the feasibility study was finished or the traffic report was completed, isn't this like putting the cart in front of the horse? Mr. Schumacher explained that there is a standard agreement that is signed for all development that takes place in Lino Lakes. Ms. Dahl said that their (development) was different because they (staff) repeatedly asked for a proportion or percentage that the developer would pay for the road. This was (discussed) on August 8, 1994. She said that ours (Trapper's Crossing) was different from the standard agreement. Ms. Dahl said that there were added things to the agreement and it was not to be signed unless the City had all of their little ducks in a row and until the traffic and feasibility reports were in. She said that people just do not sign things like that because people have to know what they are getting into. Mr. Schumacher said that he did not believe that the agreement even addresses the issue dealing with Holly Drive. He said that the agreement only addresses the development issues within the subdivision itself. Ms. Dahl asked Mr. Schumacher to repeat this statement. Mr. Schumacher asked the City Engineer to clarify the issue further and then explained when a development or subdivision comes in, the City has a standard developers agreement for all the sewer, water, roads and all other details that are associated with a subdivision. He continued, the phase I subdivision with 34 lots and 28 units has this developers agreement for just the first phase of the development. Mr. Schumacher explained that this public hearing is just for the MSA road improvement and there is no agreement with the developer on this matter. Ms. Dahl read the Council motion from the Council minutes of August 8, 1994; "Council Member Kuether moved to approve the preliminary plat subject to the conditions outlined in the August 5, 1994 staff report and the condition that the developer take action necessary to complete a satisfactory plan for the reconstruction of Holly Drive and 12th Avenue from County Road J (Ash Street) to Birch Street ..." Ms. Dahl said, when reviewing this request, the following was noted; "#3 based on a recent traffic study performed in the area, ignoring the effect of any park complex, the subdivision would ultimately account for about 70% of the traffic on 12th Avenue and Holly Drive". Ms. Dahl referred to a document from John Powell, acting engineer, dated April 21, 1995 and read as follows: "The upgrade of 12th/Holly roadway is necessary to serve the additional traffic generated by the Trapper's Crossing subdivision and future traffic needs of the City. As part of the Trapper's Crossing preliminary plat approval, the developer was required to participate in a satisfactory plan for the reconstruction of the roadway". Ms. Dahl noted a letter written by developer Hokanson's attorney dated April 9, 1994, and said that in short, Mr. Hokanson's own legal advisors are saying that his percentage is 50% of the cost of the road. She said that the key words are," same proportion". Ms. Dahl said that in her PAGE 10 COUNCIL MEETING JANUARY 22, 1996 conversations with Alan Brixius, on more than one occasion, he had told her repeatedly there is a letter of credit from D. Erickson's Brandywood Development for about $225,000.00 to cover the reconstruction of 12th Avenue from Birch Street to the end of Brandywood. She said that she kept asking him, "are you sure it is there? How can you be sure it is there?" Mr. Brixius said I know that the money is there, he kept saying that it was definitely there and had to be used up within a certain time frame or we would lose it. Ms Dahl said she checked with her own bank and was told that this was not a problem. The banker said that all the City had to do was renew it for as many years as it was needed through the bank that the letter of credit was drawn on with the developer, which in this case was D. Erickson. Ms. Dahl said that former Mayor Reinert said that they had to approve Trapper's Crossing in order to pay for City water and sewer along Birch Street and 12th Avenue and that the money from Brandywood for the road had to be used in a timely manner. She said that at the beginning, the money was definitely there and now it isn't. Lino Lakes, being a public body is subject to audit scrutiny, why can't we find it and where was it put? Ms. Dahl asked who would like to respond to this? Mr. Ahrens said that when he was first apprised of this project, the money that Ms. Dahl referred to in Brandywood was mentioned to him. He said that he went through the complete file looking for it because obviously it would be a benefit to the City if the City could find $250,000.00. He said he was not able to find any reference to this money in letters and documents, agreements or anything else. Mr. Ahrens said he is not aware of a letter of credit.. He said he is not saying that it is gone or that it is there, personally he as not be able to find it and the people he has talked to have not been able to track it down either. Mr. Ahrens said that he has not been able to track down the escrow amount referred to by Ms. Dahl. Mr. Schumacher said to Ms. Dahl that she had indicated that she had a discussion with Mr. Brixius regarding a letter of credit for Brandywood. Ms. Dahl said yes. Mr. Schumacher said that he was sure that there was a letter of credit for Brandywood and a financial agreement such as the City puts together for all subdivisions. He asked Mr. Ahrens if he had found anything in the Brandywood file regarding that letter of credit. Mr. Schumacher felt that there was some confusion between a letter of credit for the project we are talking about here (Trapper's Crossing) versus the letter of credit for the subdivision itself. He explained that every subdivision that goes in has its own financial package and the developers have to have that before they can market their project. They need to know what it is going to cost. Mr. Schumacher said that the City cannot come back at a later date and say oh we forgot something. The City puts together a financial analysis for the developer and for the City to determine exactly what these costs are going to be. He said he was sure that for Brandywood, this same situation occurred where a letter of credit was given for the development of Brandywood and all the improvements within the project. However, referencing that the $250,000.00. Mr. Schumacher was interrupted by Ms. Dahl who said that the amount was $225,000.00 and it was foor the reconstruction of 12th Avenue. She said that she discussed this at length with Alan Brixius because she wanted to know where it was, how it got there and how he knew. He said it was definitely there. She said Mr. Brixius said this several times to her. PAGE 11 COUNCIL MEETING JANUARY 22, 1996 Council Member Kuether said that this was brought up at the Wednesday work session and asked if anyone had called Mr. Brixius and asked him about this. Mr. Ahrens said that he had called and talked to Mr. Brixius on Thursday morning. Mr. Brixius said that Brandywood was prior to him working for the City as a consultant. Mr. Ahrens said that generally Mr. Brixius does not get involved any sort of financial arrangement between the developer and the City. Council Member Kuether said that she was talking to Ms. Dahl and asked Mr. Ahrens what was he using for the basis for this conversation. Mr. Ahrens said he did not know but Mr. Brixius said that he does not get involved in financial situations, that this is generally between the City Engineer and the developer. Council Member Kuether asked if Mr. Brixius is saying that he did not talk to Ms. Dahl? Mr. Ahrens did not ask if he talked to Ms. Dahl. He just asked him if he had any background on this and if so what was the background. Council Member Neal asked that Mr. Brixius attend a Council meeting so that the Council can speak with him on this matter. Ms. Dahl said to Mr. Schumacher that even if he made a mistake and forgot about it and cannot go back , it would still be written into the Brandywood development agreement and there would also be a letter of credit which would be in that file. She said that it would not just mysteriously disappeared or fly away by itself. If he forgot is immaterial, it would still be there and the City would at least know the name of the bank. Council Member Kuether replied if it was there to begin with (in the beginning). Mr. Ahrens said that the developer agreement in the Brandywood file referenced construction costs within the plat itself and he did not see any reference to a letter of credit for 12th/Holly. Ms. Dahl asked if there was a reference to a letter of credit for 12th/Holly in the developers agreement. Mr. Ahrens said no. Council Member Kuether asked Mr. Hawkins if this letter of credit "rang a bell" for him. Mr. Hawkins said no that generally he did not get involved with development contracts, Ms. Wyland does handles these matters. Mayor Landers said that it is his opinion that Ms. Wyland and Mr. Brixius should come before the City Council to answer these questions. Council Member Neal suggested that a meeting be held at City hall with all persons involved in this issue. Mayor Landers said he was in favor of such a meeting because there are unanswered questions. Council Member Kuether said that she did not want it to sound that the City lost $250,000.00 because she was sure that this did not happen. Ms. Dahl said that the City made one step forward in paying for the utilities on Birch Street just to go three (3) steps back with $1,952,000.00 road issue. The $20,000.00 feasibility report was to determine the type of road improvements and costs stated. The traffic study which cost the City another $1,500.00 or more, reported that the Trapper's Crossing will generate 70% of the traffic in the usage of this road. She said, therefore, the conclusion can only be Trapper's Crossing share will be 70% of the $1,952,000.00. Ms. Dahl said Chapter 429 as mentioned at the Council work session is just a smoke screen and has no bearing on this existing PDO and preliminary plat agreement. She said that she believes that it is not the job or duty of the staff to renegotiate an existing PAGE 12 COUNCIL MEETING JANUARY 22,1996 agreement and over rule the Council's action with the developer. She also said that she did not believe that it was the staff's job or obligation to find loopholes to let Mr. Hokanson get out of paying his share of the percentage of this road in this agreement. This cannot be done. Ms. Dahl said that it is the Council's job to govern and the staff's job to execute the Council's orders. She said that she believes that it is the City's own staff to undermine the agreement that the City Council, Mayor and developer, Mr. Hokanson agreed to. Ms. Dahl asked, why is the staff taking over the duties of the City Council? She waited for a response. Mr. Ahrens said that he did not have the background on the procedures set up by the City, his experience in the four (4) months that he has been with the City is that upon preliminary plat approval, just like in Trapper's Crossing, the staff takes over to work out the development agreement and get the document executed. He said if this is something that the Council wants to reconsider, it can be changed. Ms. Dahl asked Mr. Ahrens if he follows what the Council wants him to do. Mr. Ahrens said yes. Ms. Dahl continued saying that she believes it is the obligation and responsibility of the new Council and Mayor, to uphold the agreement and the result of the traffic study that was made between the Council staff and the developer, Mr. Hokanson on August 8, 1994. She said that there are many copies and transcripts of the August 8,1994 Council meeting and the Trapper's Crossing PDO agreement. The video and transcripts are proof of the PDO and the preliminary plat agreement and Mr. Hokanson's agreement in the participation in the percentage of the road. Ms. Dahl said the following has a little bit to do with Trapper's Crossing, but is mainly directed to staff. She asked how the staff could professionally and/or correctly do their job by having all the Planning and Zoning Board and Council audio and video tapes be re-recorded over every six (6) months with no regard if the project is currently finished or not. With the inaccuracy of the minutes not being word for word, staff and the citizens have no permanent or precise record for future use. She said that you (?) have no way of predicting what may or may not go to court. Ms. Dahl said that she has checked with cities like Blaine who have a permanent record of all their Planning and Zoning Board and Council meetings on disks for the computer use beside video and audio tapes. Spring Lake Park keeps its video and audio tapes as well. Ms. Dahl said that something has to change so that we will have an accurate accounting of all the meetings. She said the Time Saver dictation that is now used for the Planning and Zoning Board meetings should also now be used for the Council meetings. How can you do this when you have no tapes? Trapper's Crossing was August 8, 1994. Ms. Dahl said that's not when it started, it started in January, 1994. Ms. Dahl said that you people tape over those tapes. Mrs. Anderson explained that she is responsible for the audio tapes and they are kept for at least two (2) years. Ms. Dahl said that she asked for them and was told they are taped over every six (6) months. Mrs. Anderson explained that video tapes are reused every six (6) months, however, the audio tapes are kept for two (2) years or more. Ms. Dahl said that the video tapes should also be kept for two (2) years because they are very cheap. Mrs. Anderson said that audio tapes are required to be kept for two (2) years and are in her possession. Ms. Dahl said that she took audio tapes and transcribed from them word for word because the minutes were so inaccurate, she found that the tape from six (6) months ago overlapping a meeting more than a year old. PAGE 13 COUNCIL MEETING JANUARY 22,1996 Ms. Dahl said that the City should seriously consider keeping the video tapes and the Time Saver dictation because they put it on a hard disk and this is a permanent record. This is done for the Planning and Zoning Board and Ms. Dahl said that she assumes that the City still has this. Council Member Kuether said that the City Council talked about having someone such as Time Savers do the City Council minutes but the City Clerk has to be here. Mrs. Anderson explained that she is required to attend the Council meetings, however someone such as Time Savers could actually do the minutes. Ms. Dahl said she had talked to surrounding cities and they said that they could not believe that Lino Lakes did not keep a permanent record by keeping the videos. Amy Donlin, 6100 Centerville Road - Ms. Donlin said that she wanted to apply her statement to both public hearings, Trapper's Crossing and Clearwater Creek development. She noted that in considering these so called improvements, we often do feasibility studies and pay amazing amounts of money to see just what has to be done to bring our City up to par for development standards. Meanwhile, developers stand by and dictate what they need and what they shall have and our residents often bear tremendous burdens in terms of increased volumes of traffic throughout our City, students in our schools, needs as far as police, fire and maintenance are concerned, increased incidents of crime and violence and more often than not, increased tax burdens that all of this necessitates. Ms. Donlin said she would like to offer up a term that has been lost in the mad dash toward volumes of rooftops, the term is ethic. She said that ethic is a word that means moral duty or obligation, the principles of conduct which govern us. She said that ethics should be equally as important with feasibility reports and "bean" counting. Ms. Donlin said that did not believe that residents should give up the quality of life which we enjoy here nor should we have to pay dearly through esthetic depletion's, frontage assessments or by way of state funding, which originates at home anyway, to make developers projects profitable for them. She said she believes it is OK to draw the line and to say no to a developments demands when it stands to drain our current residents in any way. It is up to the developer to pull their weight and to pay for which benefits only their pocket books. Ms. Donlin said she hoped you (the City Council) would do the ethical thing and make he who demands the services also pay for them. Kirk Corson, 6662 Ruffed Grouse Road - He explained that he worked for Hokanson Development. He said that he felt that the City has a fine staff and felt that they try their best to represent both sides of the issue. Even though he works for the developer, he could see both sides of a lot of issues and felt the staff has tried to work with both sides. Mr. Corson said he wanted to point out a few things about the traffic issue. First Hokanson did pay for the traffic study. It was not paid by the City. Secondly, the traffic study was completed in October, 1994 and the development agreement was signed in July, 1995 not 1994 as previously stated. Mr. Corson, said that he went back through the records of the minutes and looked at the video tapes of Council meetings. He said it was our (Hokanson) understanding, based on what Darrell Schneider had worked out with Hokanson, that the project (road improvement) would be $1,900,000.00. There were funds that should be allocated from Brandywood, Hokanson's cost would be $250,000.00 PAGE 14 COUNCIL MEETING JANUARY 22, 1996 and the road was to be fully reconstructed to MSA standards and MSA funds were to be used. Mr. Corson said that was the original understanding and if there is something else, he would like to find out where this agreement is coming from. He said that the original developers agreement did address a lot of the issues just raised. Council Member Lyden asked Mr. Corson for the date of the original developers agreement. Mr. Corson said it is dated July, 1995. Mayor Landers noted that Council Member Lyden said original developers agreement and asked if there has been another agreement since then. Mr. Corson said no, the agreement has numbers and on the back page several items are discussed. He said that Hokanson's understanding of the situation comes from the developers agreement, copies of the Council minutes, video tapes and the discussions with staff. Mr. Ahrens clarified dates by saying that the developers agreement is dated July, 1995, the traffic analysis was completed in October, 1994 and the feasibility report was completed in December, 1995. Dawn Kenny, 6299 Red Maple Lane - Ms. Kenny said she did not visit the 12th Avenue/Holly Drive area of the City very much but wanted to speak about another development that affects her as a resident. She noted that Ware Road was considered a hazardous road even before Fox Trace and Pine Ridge developments were constructed. Now she considers it a deadly road. Ms. Kenny said that when citizens on Ware Road wanted to upgrade the road because it was a MSA road, the City said no because the property owners abutting the road would not accept assessments. Now she hears all this "stuff' about Holly Drive and to her it sounds like de ja vu. Ms. Kenny said that she did not know if there were traffic studies on Ware Road but there were studies, the estimate of traffic should have been doubled because it is a dangerous road. She said that she did not think that the condition of Ware Road was the fault or the responsibility of the original citizens to upgrade the road now. Ms. Kenny said she thought Ware Road should have been upgraded first to handle the increase in traffic. She said that it sounds like the same thing is happening on 12th/Holly and advised the City Council to "tread softly" because they could be creating the same situation that they have on Ware Road. Council Member Kuether moved to close the public hearing at 7:40 P.M. Council Member Neal seconded the motion. Council Member Lyden said considering the 20/20 project and the real issue that was brought up by the 20/20 project about increasing the communication between the Council, staff and the public, the Council would be doing the right thing by keeping the public hearing open. Mayor Landers said he agreed with Council Member Lyden and would favor keeping the public hearing open until all the facts have been presented by Ms. Wyland, Mr. Brixius and others. He suggested that the public hearing be continued, compile all of the information and then discuss the matter at the next work session and then when all questions have been answered, the public hearing can be closed at the next City Council meeting. PAGE 15 COUNCIL MEETING JANUARY 22, 1996 Council Member Kuether rescinded her motion. Council Member Neal rescinded his second to the motion. Council Member Kuether moved to continue the public hearing to February 12, 1996 at 6:45 P.M. Council Member Neal seconded the motion. Council Member Bergeson asked if at the end of the continued hearing on February 12, 1996 and there are still unresolved issues, could the public hearing be continued again. Mr. Hawkins said yes. Mr. Schumacher said that the appropriate staff will be present at the next Council meeting so that all questions can be addressed. Voting on the motion, motion carried unanimously. PUBLIC HEARING, RECEIVE PUBLIC COMMENT ON THE USE OF THE 1996-1997 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, RANDY SCHUMACHER Mr. Schumacher explained that this public hearing is to allow citizens and agencies the opportunity to request CDBG dollars. All projects must benefit primarily low income persons or households or clean up conditions of slum and blight. The dollars are from the Department of Housing and Urban Development (Federal dollars). All requirements of the grant, including insurance requirements, must be met by the sub -grantees of the City of Lino Lakes. Anoka County has informed the city of Lino Lakes that the City has an estimated $37,605.00 for 1996-1997 activities. Comments and requests for funding will be received at this public hearing and the City Council will make a final allocation decision at the February 12, 1996 regular Council meeting. The following agencies have submitted requests for CDBG funding for grant year 1996- 1997: Anoka County Community Action Program (ACCAP) $4,328.00 Alexandra House $5,000.00 Community Emergency Assistance Program (CEAP) $1,000.00 Forest Lake Area Youth Service Bureau (FLYSB) $5,000.00 North Anoka Meals on Wheels $3,733.00 Rise $2,500.00 City Projects: Lino Lakes Senior Coordinator Program (Wages, PERA, FICA, Mileage, Classes) $16,044.00 Total Requests $37,605.00 Mr. Schumacher noted that several of the above mentioned organizations have previously submitted their request in writing and a copy of each request was included in the Council packets. He also noted that representatives from several of the organizations are in the PAGE 16 COUNCIL MEETING JANUARY 22, 1996 audience and may wish to present further information regarding the purpose of their organization. The representative from Rise has the flu today and is unable to attend this public hearing. He may be able to attend the next Council work session. Mayor Landers opened the public hearing at 7:45 P.M. Pat Prinzevalle, Executive Director of Alexandra House, Inc. explained that Alexandra House provides emergency shelter, support services and community advocacy services to battered women and their children in Anoka County. Alexandra House is requesting $5,000.00 to continue the intervention services in Lino Lakes She noted that they have been extremely successful in working with the Lino Lakes Police Department. Intervention service provides information to victims and helps them go through the legal system. In addition, Alexandra House provides training to new police officers and other training to the police department. Ms. Prinzevalle noted that Alexandra House provided residential services to more than 110 women and children as well as providing intervention services, community education, violence prevention services and community advocacy services to more than 9,500 people in Anoka County. Alexandra House provided 36 types of services to 29 women from Lino Lakes. Ms. Prinzevalle explained that if the City decides not to fund the $5,000.00 request, these services will not be available for Lino Lakes citizens. She also noted that the $5,000.00 is only part of the cost of the program. Council Member Kuether said that she noted that Alexandra House is requesting funding from several Anoka County cities and asked how the dollar request was calculated. Ms. Prinzevalle explained that the amount is based on the number of clients served. She also noted that it becomes known that the service is available, more and more people will be requesting the service. Ms. Prinzevalle thanked the City Council for past support and for considering this request from Alexandra House. Llyod Knutson, Forest Lake Area Youth Service Bureau - Mr. Knutson presented additional packet information to the City Council and noted that the Youth Service Bureau services portions of Washington, Anoka, Chisago, Isanti and Pine counties. The purpose of the Youth Services Bureau is to serve the needs of youth and families in the elementary and high schools. Services and programs are offered in various locations. The handout lists the various types of services that are provided by the Youth Service Bureau. In 1995, 1313 1/2 hours of direct service was provided to 698 youth from the community of Lino Lakes. Presently, the Youth Service Bureau is working in the Forest Lake School District which includes Lino Lakes Elementary school. Services are also provided to the Centerville school. The Youth Service Bureau works with the Lino Lakes Police Department and Chief Pecchia is a member of the board of directors. PAGE 17 COUNCIL MEETING JANUARY 22, 1996 Mr. Knutson explained that the Youth Service Bureau is requesting $5,000.00. He noted other cities and townships who also help fund these services. Council Member Lyden asked for further information regarding specific programs provided by the Youth Service Bureau. Mr. Knutson explained that Ms. Laurie Olson can provided this information as well as Chief Pecchia. Council Member Kuether noted that she was aware that the Lino Lakes Police Officer working in the Centennial School system mentioned working with the Youth Service Bureau. She asked Mr. Knutson if this officer is working directly with the Youth Service Bureau. Mr. Knutson said yes, the Youth Service Bureau also works directly with the police liaisons in the Forest Lake schools. Ms. Olson explained that the Lino Lakes Officer in the Centennial School system makes direct referrals to the Youth Service Bureau. Mr. Knutson noted that the program has expanded outside of the Forest Lake school system. Ms. Olson said that in 1989 the Youth Service Bureau served 89 Lino Lakes children and in 1995 they served 678 children. She explained that the Youth Service Bureau is trying to address the violence prevention issue and the self esteem issue. Staff has increased staff and now includes four (4) full-time counselors, two (2) full-time office persons and a full-time executive director. Council Member Neal complimented the program of the Youth Service Bureau. Maggi Novak, North Anoka Meals on Wheels - Ms. Novak explained that the City Council gave some of the CDBG dollars to Meals on Wheels last year to help fund the site coordinator for this area and to provide meals to seniors and handicap persons under 60 years of age. She asked the City Council to consider funding for this year. Ms. Novak noted that there has been a large increase in requests for their services. Currently Meals on Wheels is serving approximately 70 meals per day and 30 meals are served from the site in Lino Lakes. Ms. Novak explained the need for the service and noted that there has not been a lot of community support for the program. Council Member Kuether asked Ms. Novak why the requests from each city is the same amount. Ms. Novak explained that unfortunately, some cities do not support the program. This method of requesting funding hopefully will cover the need. She noted that other funding comes from the federal and state government, USDA reimbursement, civic organizations, private donations and 30% comes from the client. Ms. Novak noted that the federal and state funding is not very stable and cuts in the program are likely for this year. Mayor Landers thanked Ms. Novak for coming this evening. Phyllis Linder, Senior Outreach Work, Anoka County Community Action Program, Inc. (ACCAP) - Ms. Linder explained that their senior outreach program links seniors and disabled adults to support services to help the clients remain in their homes. The needs of the senior or disabled adult are assessed in their homes and help is provided to PAGE 18 COUNCIL MEETING JANUARY 22,1996 them to complete the necessary paper work and refer them to the proper services. ACCAP visited 34 households in Lino Lakes during 1995 with 55 follow-up visits. One hundred sixty three referrals were made to the more than 40 programs or agencies that ACCAP is involved with. The goal of the program is to prevent unnecessary or premature nursing home occupation. Ms. Linder thanked the City Council for their current support and asked the Council to continue that support. Council Member Neal asked if a person who is now living in their own home and is receiving heat assistance, moved into a senior cottage and paid rent, would the heat assistance be terminated. Ms. Linder said that heat is usually included in the rent and the heat assistance would terminate. However, if a persons income is low enough to qualify for heat assistance, this amount can be used for payment of the electricity. The assistance could not be used to pay the telephone bill. Mayor Landers thanked Ms. Linder for coming this evening. Council Member Neal moved to close the public hearing at 8:10 P.M. Council Member Bergeson seconded the motion. Motion carried unanimously. No action is required on this matter this evening. The City Council will be discussing this matter at their February 7, 1996 work session and action can be taken at the next Council meeting, February 12, 1996. PUBLIC HEARING, CLEARWATER CREEK TRUNK UTILITIES, DAVID AHRENS Mr. Ahrens explained that this public hearing is for the trunk utility improvements that will serve the Clearwater Creek development area. He used the overhead projector and showed the location of the Clearwater Creek development area. This development area is being considered by the City to be enhance the City's commercial tax base. A feasibility report for this project was received by the City Council on December 18, 1995 at which time the public hearing was scheduled for this meeting. This development area will be constructed according to Chapter 429 of the State Statutes. The Lino Lakes City Charter does not affect development in the Clearwater Creek development area. Mr. Ahrens discussed the proposed improvement. The trunk water main will be extended from the existing pump house toward I35E and also east toward the middle of the development area and then north to Main Street. The trunk sanitary sewer line will be extended from the lift station which will be constructed at the northwest corner of the Clearwater Creek residential development toward the middle of the development area and then north to Main Street. The sanitary sewer main will be constructed as deep as possible to serve as much area as possible by gravity flow and reduce the need for lift stations and other higher cost maintenance facilities. At this time water services will not PAGE 19 COUNCIL MEETING JANUARY 22, 1996 be constructed with this project because a definite development proposal has not been determined. Storm sewer and street construction will not be considered in this proposal. Mr. Ahrens said maintenance impacts on the proposed improvement will be fairly limited because the sanitary sewer system will be gravity and the water system will be like any other normal water system in this City. Mr. Ahrens discussed the project costs noting that the total project cost would be $747,536.00. The project will be funded by the Area and Unit Fund and by assessment to the benefiting properties north of Cedar Street. The project schedule assumes that the City Council would authorize the improvement this evening, plans and specification would be completed and presented to the City Council on February 12, 1996, bids would be opened, considered and awarded at the first Council meeting in March. Construction should be completed in May and the assessment hearing held later in the summer, 1996. Agenda Item No. 7A, ordering the plans and specifications can be considered by the City Council following the conclusion of this public hearing. Council Member Lyden said that the City's cost would be approximately $200,000.00 which did not include streets. Mr. Ahrens said that this is correct. A separate report is being prepared for the streets and storm sewer construction. This will be presented to the City Council later this spring. He noted that the roadway will be a joint venture between the City and the County and the storm sewer construction will be assessed to the property owners. Council Member Lyden said it is obvious that the City should increase its tax base, and asked if there has been a projection of when the City will break even financially. Mr. Ahrens said that staff does not look at the tax benefits or gains from the development. Staff looks at what the City assesses for area and unit charges as developments are constructed. The Area and Unit Fund collects charges per acre and unit. The City will more than recoup its projected cost of $200,000.00 as the area develops. Council Member Lyden asked what the timetable is for start making positive dollars. Mr. Ahrens said it could be this summer, Mr. Wessel is working on a couple of proposals to be constructed in this area this summer. Mayor Landers opened the public hearing at 8:21 P.M. Karen Cunningham, 2310 Cedar Street - Ms. Cunningham asked Mr. Ahrens to show her on the map where the utilities will be constructed and where her driveway is on the south side of Cedar Street. Mr. Ahrens explained that the utility construction will come from the west to near her driveway and then it will turn north. Ms. Cunningham said that she has a lot of concerns about this construction and other concerns regarding the development that has been taking place along her west property line. Ms. Cunningham said that one concern is the road (Cedar Street). There will be a lot more traffic and there PAGE 20 COUNCIL MEETING JANUARY 22, 1996 will be problems with the dirt road (Cedar Street). She said she loves the dirt road and the rural area. Her family has horses and ride horses on the dirt road. Ms. Cunningham explained that during the last construction season, Cedar Street was closed without telling her family. She had problems because her child had to walk a long way to catch the bus. She hoped that these concerns will be looked at and that someone (engineer) will notify her before this happens again. Ms. Cunningham said it was very unnerving not knowing if her child got on the bus let alone made it down to the bus stop. She felt that she did not have to watch what is going on. Ms. Cunningham said that she had to call the engineer to let him know that the signs were down, that they were frozen into the ground, that the ruts on Elmcrest were so deep that the bottom of her van was hitting the road. She thought that these things should have been under surveillance all the time and that she should not have to call the engineer to report these situations. Ms. Cunningham said she was concerned because people in four-wheel drive pickups were getting stuck. She felt that this would not have happened if the road signs were up. Ms. Cunningham said she felt these types of things should be looked at daily for the sake of safety. Mr. Ahrens said that he was surprised that these concerns were not addressed because there were inspectors on the job at all times. Ms. Cunningham said that when she made the telephone call, everyone was very polite. She asked why did she had to make the telephone call, she did not think it was up to her to do. Council Member Neal suggested that when police patrols, who would be in the area, call the City Engineer and let him know what the situation is. Mr. Ahrens said that he did not think that this would be necessary because there are inspectors on the job. He said that anything staff can do will be done. Ms. Cunningham said that she feels that she has a good working relationship with Mr. Powell however, she felt bad because she had to be the person to make the telephone calls and hopefully she made him aware of the problems before someone got hurt or stuck or whatever. Ms. Cunningham said that there is a sign up against a tree on the north side of Cedar Street between Otter Lake Road and Elmcrest. that says, "Prepare to Stop". She thinks that the sign was removed during the construction and never replaced. Again she asked why she should have to report these incidences. Ms. Cunningham noted that since the Clearwater Creek subdivision started, a stop sign has been posted at Cedar and Elmcrest. She said that was great because there is a lot more traffic. Ms. Cunningham noted that a speed limit sign has been posted on Cedar Street. Mr. Ahrens said that these signs are the result of a speed study that was completed jointly by the City of Hugo and Lino Lakes. In addition, Hugo posted several signs where Elmcrest has some curves. Ms. Cunningham asked why isn't there a speed limit sign going down Cedar toward Elmcrest? She thought it should be a lot less than 45 mph because there is lot more traffic coming from the Clearwater Creek development, toward her driveway with horses and the "curvy" roadway on Elmcrest. Mr. Ahrens said he did not remember the exact details of the speed study but he will review it. He also explained PAGE 21 COUNCIL MEETING JANUARY 22,1996 how the state sets speed limits. Mayor Landers noted that the speed limits are set by the state and not the City. Ms. Cunningham asked if Cedar Street will be paved or curb and gutter installed. Mr. Ahrens said that there has been no official action or even discussion on this matter. Ms. Cunningham asked if there have been any official police patrols on the new roads in Clearwater Creek? She asked if the roads were public roads and if anybody can drive on them. Mr. Ahrens said that this is not a private development, however, some streets are still under construction. Ms. Cunningham said that she heard snowmobiles and wondered if anyone was watching. Mr. Ahrens said it is part of regular police patrol. Ms. Cunningham said she assumes that the proposed trunk utility extension is because some commercial development is being planned. She asked what the City looks for when determining what businesses can locate in this area. Does the City look at this area as a rural environment and that the residents are use to the quietness? Since the home construction started, it is not quiet or dark anymore. Are these aesthetics considered when staff is determining if a business is suitable for this area? She also asked what are the hours that construction workers can work, who do these businesses attract as employees and clientele and what kind of traffic will they generate? Ms. LaForest explained that the Community Development Department has compiled a list of criteria to judge every prospective business. The prospective business also has to meet the design criteria of the zoning district which include lighting restrictions. In addition, the past financial history of the company is examined to determine if it is a stable company. The City is being selective in the types of development that will be located in Lino Lakes. Ms. Cunningham said that she and her neighbors are going through a big change so it would be nice to move into development slowly and get something that will compliment what is already here. Ms. LaForest said that any development on Cedar Street will be required to install buffers such as landscaping, etc. Ms. Cunningham said that she understands that the area south of Cedar Street is protected by the City Charter. Mr. Ahrens said that this is true and the area outside of the Clearwater Creek subdivision is not in the MUSA and cannot receive sanitary sewer service. Mayor Landers referred to the plan to extend sewer service north from Cedar Street for anticipated commercial development and asked when construction would be begin. Mr. Ahrens said if the proposed schedule is followed, Cedar Street will be closed during the period of time when the sewer line is constructed across Cedar Street. Ms. Cunningham noted that the children will still be in school. She explained that when Cedar Street was closed for construction in the Clearwater Creek subdivision, nobody on her street was notified and the children were unable to get to the school bus. (The school bus travels north on Otter Lake Road to Cedar Street, east on Cedar Street to Elmcrest then north to Main Street.) Ms. Cunningham said that this was very disturbing. Mr. Ahrens explained that the City will have to keep the road open for school bus service and for emergency vehicles. Ms. Cunningham noted that Cedar Street was in very poor condition before PAGE 22 COUNCIL MEETING JANUARY 22,1996 winter came and it froze and some gravel was laid down. She said that Cedar Street will be a problem when it thaws in the spring. Ms. Cunningham said that she had stated all of her concerns and hoped that the City would keep as much of the rural environment as possible. She said that she hoped that everybody could work together for the benefit of all. Council Member Kuether said that the City Council will address the concern she stated at the Council work session regarding the days and time construction workers can work on the project. Council Member Bergeson moved to close the public hearing at 8:40 P.M. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 07 Ordering Preparation of Plans and Specifications for the Clearwater Trunk Utilities - The improvement involves the construction of trunk sanitary sewer and watermain to serve the portion of the Clearwater Creek Development Center located between Cedar Street and Main Street, east of I35E. These utilities would provide service to support development of the business sites in that area. This resolution will order preparation of plans and specifications in time to allow the improvements to be completed in the summer of 1996. Council Member Kuether moved to approve Resolution No. 96 - 07 Ordering Preparation of Plans and Specifications for the Clearwater Creek Trunk Utility Improvements. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 07 can be found at the end of these minutes. PUBLIC HEARING, ELEVATED WATER STORAGE TANK NO. 2, DAVID AHRENS Mr. Ahrens explained that the feasibility report for this project was received by the Lino Lakes City Council December 18, 1995, at which time the public hearing was scheduled for the January 22, 1996 Council meeting. He said that Mr. Kurt Johnson, TKDA is present to discuss the feasibility report and answer questions from the City Council and the public. Mr. Johnson explained that this project is the construction of an elevated water storage tank. The tank will be located in the search area bordered by Main Street to the north and Cedar Street to the south, Otter Lake Road to the west and 24th Avenue (Elmcrest) to the east. He used the overhead projector and showed four (4) different types of elevated water storage tanks. Mr. Johnson described each tank and discussed the advantages and disadvantages of each tank. The project consists of the construction of a foundation to set the structure on and the tank itself. When the water tank is constructed, it will be painted and put into service. PAGE 23 COUNCIL MEETING JANUARY 22, 1996 The total cost of the project is estimated to be $1,210,000.00. The tank should be completed and in service by June 15, 1997. The cost will not be assessed to property owners and will be financed by a twenty (20) year revenue bond. The location of the tank will be located in a rural area and not in a developed neighborhood. Mayor Landers opened the public hearing at 9:02 P.M. Karen Cunningham, 2310 Cedar Street - Ms. Cunningham asked if any of the drainage from the development in the area is going into Clearwater Creek. Mr. Ahrens explained that some of the drainage will go into Clearwater Creek since that is the natural drainage area. The developer will be required to construct detention ponds and manage the run-off from developments prior to entering into Clearwater Creek. The Rice Creek Watershed District (RCWD) will review and approve all drainage plans prior to the start of construction. The run-off will be treated before it enters Clearwater Creek. Ms. Cunningham asked if, before this project begins, can someone look into RCWD's responsibilities. She said that she has talked to RCWD a number of times about the ditch (Clearwater Creek) improvement that was suppose to happen when the Clearwater Creek residential subdivision was started. RCWD told her that Clearwater Creek is not their primary concern, however, it is "in the works". Ms. Cunningham talked to the City Council about her concerns with Clearwater Creek. She was told that her concerns were going to be addressed by the RCWD. Ms. Cunningham said she feels that the City has to look at Clearwater Creek as well. There were problems because the culvert was plugged. She said that supposedly the culvert was fixed, however, she has not seen any difference and does not know how it was fixed. Ms. Cunningham said the RCWD told her that the ditch that runs through her property and then into Clearwater Creek is going to be drained. She said that only so much water can be dumped into Clearwater Creek before it starts backing up and there will be problems with fields, pastures, houses and private septic systems. Ms. Cunningham said she felt that she has to stay on top of things and said that is something that the City Council should be looking at. She said that she has stressed this concern so many times and does not know what to do anymore. Ms. Cunningham said that she hoped that the drainage concern is being addressed very carefully and that the first problem is resolved before a second problem arises. Mr. Ahrens said that RCWD completed a study of the Clearwater Creek channel and prepared an inventory of all the problem areas they found. The report says that they need to do some work in that area. He said some other studies of that area also indicate that work is needed in this Clearwater Creek area. Although he has not seen any plans, it is his understanding that the work will be done this summer. Ms. Cunningham asked if this could be done before more development takes place because the situation is going to become worse. Mr. Ahrens said that the City will address this when they look at storm sewer issues and street improvements in this area. Part of the storm sewer improvement will be a study of Clearwater Creek, how much can the creek hold, what the City needs to do for ponding, how much has to be done to enhance the flood plain and other issues. PAGE 24 COUNCIL MEETING JANUARY 22, 1996 Council Member Lyden said that he shared Ms. Cunningham concern about some of the ditches in the City because they are very full. Ms. Cunningham said that the ditches are in need of repair and suggested that they be repaired before there is any more damage. Council Member Lyden noted RCWD says they are managing the rate of water going into the ditches, however, there is no managing the volume of water that is increased and this is an issue that RCWD is dealing with and he felt the City should also deal with this concern. Ms. Cunningham asked the City to make sure that the ditches do not get plugged while the construction is going on. Ms. Cunningham asked why the City is considering a water tower now when there is already a water station in the Clearwater Creek subdivision. Mr. Ahrens said that the water tower, well and pump house work hand in hand. The well is pulling the water from the ground and pushes it into the tank. The tank keeps constant pressure and provides adequate water available for safety reasons. Amy Donlin, 6100 Centerville Road - Ms. Donlin said that she heard that the City of Hugo had a water tower not too far from Clearwater Creek which was only at 10% capacity. She asked if it was out of the question to share with another nearby city? Is a million dollar water project necessary? Ms. Donlin said she would like to be convenience that this City has to spend a million dollars on another water tower so close to Centerville and Hugo. Ms. Donlin said that she would not want to build a $250,000.00 house anywhere in the proximity of a big water tower. She thought a water tower would diminish the values of those homes. Ms. Donlin noted that a water tower cannot be hid by a berm or trees and this would diminish the aesthetic value of the neighborhood. Mr. Ahrens said that the water tower will be in place before most of the homes are constructed and sold. People purchasing the homes will be able to see the water tower. He noted that typically water towers are located in residential areas and cited the water tower in Shoreview as an example. Mr. Ahrens explained that the Hugo water tower is too small for the future needs of Lino Lakes. That water tower is some distance from Lino Lakes and that would make construction of a water main from that facility very expensive. Ultimately, Lino Lakes will need this water tower so connecting to Hugo's water tower would be a waste of dollars even though it may save a few years. Mr. Ahrens explained that the City approached the City of Centerville to see if they are interested in sharing the Lino Lakes water tower. There is a possibility of sharing facilities with Centerville. Ms. Donlin said that she did not see the heron logo on the Lino Lakes water tower. Ms. LaForest said it is coming and there will be a presentation to staff tomorrow on the use of the logo. Council Member Neal moved to close the public hearing at 9:08 P.M. Council Member Lyden seconded the motion. Motion carried unanimously. No action is needed by the City Council this evening. PAGE 25 COUNCIL MEETING JANUARY 22,1996 Resolution No. 96 - 08 Ordering Preparation of Plans and Specifications for the Elevated Water Storage Tank No. 2 - Mr. Ahrens explained that this resolution will order plans and specifications for the City's second water storage tank to be located in the Clearwater Creek area. This project is consistent with the City's Comprehensive Water System Plan. The schedule call for the plans and specifications to be ordered this evening and brought to the City council on February 26, 1996. Mr. Ahrens explained that plans and specifications call for a water storage tank with a fluted column similar to the first water storage tank. There will be space inside the base for other uses such as a police substation, storage etc. Mr. Ahrens said that the potential use should be decided so that the use can be included in the design. Council Member Kuether moved to adopt Resolution No. 96 - 08 Ordering Plans and Specifications for the Elevated Water Storage Tank No. 2 with a fluted base. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96-08 can be found at the end of these minutes. The City Council took a break from 9:12 P.M. to 9:23 P.M. CONSIDERATION OF THE YEAR END BUILDING DEPARTMENT REPORT, PETER KLUEGEL Mr. Kluegel explained that 1995 was a fairly busy year for the Building Department in Lino Lakes. A total of 598 building permits were issued. This is 32 more than the previous year. Total construction valuation was $40,636,691.00. This exceeded the 1994 total by $14,000,000.00. This increased valuation was mainly attributed to the increased industrial and institutional growth experienced in 1995. There were 213 new homes constructed which is a decrease of four (4) from the previous year. Seventy eight (78) units were the Wenzel Farms townhomes and Willow Ponds senior dwellings. The average construction cost of a single family dwelling was $122,896.00. The City issued 16 commercial, industrial, and institutional building permits totaling $11,694,150.00. This figure represents a considerable increase over the 1994 total of two (2) permits valued at $172,000.00. Some of the more significant building projects in 1995 were the chemical dependency building at the Minnesota Correctional Facility ($6,519,000.00), the Nol Tech building, the Mag Con building and the Blue Heron building in the Apollo Business park. The Living Waters Lutheran Church addition was constructed and there was remodeling at the Minnesota Correctional Facility. Molin Concrete remodeled some of their facility and the Oasis Market was completely reconstructed. In addition there were three (3) permits issued for the Teleport facility on Holly Drive. Mr. Kluegel said, in 1996, he expects the residential construction activity to equal that of 1995. In addition, there are some proposed projects planned in the institutional and PAGE 26 COUNCIL MEETING JANUARY 22,1996 industrial areas. A proposed middle school, an industrial building at I35E and expansion at the Minnesota Correctional Facility are all proposed for construction in 1996. Mr. Kluegel presented a graph of building activity in Lino Lakes beginning in 1988 and noted that residential building has stabilized near 200 new homes per year. He anticipates this trend to continue. Council Member Bergeson noted that all the institutional construction is exempt and not taxed. Council Member Kuether moved to accept the 1995 Building Officials Report. Council Member Neal seconded the motion. Motion carried unanimously. CONSIDERATION OF RESOLUTION NO. 96 - 09 AMENDING THE CENTENNIAL FIRE DISTRICT JOINT POWERS AGREEMENT, II, FIRE CHIEF MILO BENNETT Chief Bennett proposed a resolution to modify the Joint Powers Agreement that governs the Centennial Fire District. He explained that the Centennial Fire District operates under a Joint Powers Agreement between the cities of Lino Lakes, Circle Pines and Centerville. A Steering Committee consisting of two (2) members from each city oversee the operation of the Fire District. The proposed modification will have to be approved by all three (3) cities. Chief Bennett said this would be done in the very near future. The proposed changes to the Joint Powers Agreement include Section 2.5, Quorum and deletion of Sections 7.2, 7.3 and 7.4 which describes the Balancing Formula. Section 2.5 requires five (5) of the six (6) regular committee members to be present for a quorum to conduct business. Resolution No. 96 - 09 changes this provision tso that four (4) of six (6) committee members be present with the addition that each municipality must be represented at the meeting. Chief Bennett explained that there have been instances when the Steering Committee was unable to conduct business because of a lack of quorum. The second modification involves deleting Sections 7.2, 7.3 and 7.4 which defines the balancing formula that affects the funding from each of the cities. The main formula sets up funding requirements based on the five (5) year average of "runs" for a city, the population and the market value which all represents the actual history, the people and the property which the Fire District protects. In addition, there is a balancing formula that attempts to make sure that a home in one city pays about the same in property taxes as a similar home in the other two (2) cities. Chief Bennett would like to remove this section since it does not insure this equity. He outlined the formula for funding noting it is unpredictable and throws the formula out of balance. In fact, the formula does the opposite of what it is intended to do. The formula has been used for the past five (5) years and during four (4) of these years there has been a balancing adjustment paid back and forth between the cities. Chief Bennett said if the cities choose to delete this section PAGE 27 COUNCIL MEETING JANUARY 22, 1996 of the Joint Powers Agreement, it would make sense to go back and straightened out what has happened in the past five (5) years. Chief Bennett noted that if his recommended changes are approved, some sections of the Joint Power Agreement will have to be renumbered. Chief Bennett explained that if the balancing formula is repealed as he is recommending, that because the City of Lino Lakes has received money under the balancing formula for a four (4) year period, that Lino Lakes would have to pay it back over a two (2) year period. The amount to repay is $11,218.00 per year. Chief Bennett that this is less a significant amount than what the City of Lino Lakes would have to pay under a balancing formula for one year. Chief Bennett said repeal of the balancing formula is in the best of all three (3) cities because the amount is unpredictable and hard to justify. Council Member Kuether asked Mr. Schumacher where the money will come from to reimburse the other two (2) cities. Mr. Schumacher explained that the money is in the 1996 General Fund Budget and will be in the 1997 General Fund Budget. Council Member Neal moved to adopt Resolution No. 96 - 09 Amending the Centennial Fire District Joint Powers Agreement. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 09 can be found at the end of these minutes. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Accepting Bids, Marshan Lake Condominiums Street and Utility Improvements - Mr. Ahrens explained that on December 18, 1995, the plans and specifications for the Marshan Lake Condominium street and utility project were approved and an advertisement for bids was ordered. Thirteen (13) bids were received and opened on Thursday, January 18, 1996. He recommended that the City Council accept the bids at this time and his recommendation that award of the contract take place at the February 12, 1996 Council meeting. Council Member Bergeson moved to adopt Mr. Ahrens recommendation. Council Member Kuether seconded the motion. Motion carried unanimously. Consideration of Resolution No. 96 - 03, Approve Plans and Specifications and Order Advertisement for Bids, Pumphouse No. 3 - Mr. Ahrens explained that plans and specifications for the well and pumphouse No. 3 were ordered at the September 26, 1995 City Council meeting. The well drilling was completed the first week of January, 1996. City Council action is requested to order the improvement, approve plans and PAGE 28 COUNCIL MEETING JANUARY 22, 1996 specifications, and order the advertisement for bids for the construction of the pumphouse. This well is located on the south side of Birch Street west of 12th Avenue. Council Member Neal moved to adopt Resolution No. 96 - 03. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 96 - 03 can be found at the end of these minutes. Consideration of Resolution No. 96 - 04 Ordering Improvement, Approve Plans and Specifications and Order Advertisement for Bids, Fourth Avenue Trunk Utilities - Mr. Ahrens explained that Mr. Powell was scheduled to present this agenda item, however Mr. Powell is sick. This project involves the extension of trunk sanitary sewer and watermain along Fourth Avenue and Lilac Street to serve the Behm's Century Farm Subdivision. The plans and specifications for this project were ordered by the City Council on August 14, 1995. Construction of these improvements is scheduled to begin in the spring of 1996. The contract for this project will be awarded only after the developer of the subdivision submits adequate financial security for the assessments to pay for the improvements. A copy of the advertisement for bids has been sent to the Quad Press for publication contingent upon the City Council's action tonight. Council Member Kuether moved to adopt Resolution No. 96 - 04. Council Member Neal seconded the motion. Council Member Bergeson asked if Mr. Ahrens statement regarding securities for this subdivision should be included in the motion. Mr. Ahrens said this could be included in the motion, however, it is not necessary because the City has the ability to reject all bids. Council Member Kuether asked why the securities are not in place. Mr. Ahrens explained that there has been some discussion about selling the property to another developer. There has been a lot of discussion on this matter, however, Mr. Schumacher talked with Mr. Uhde last evening and was told there is only about a 5% chance that he will sell the subdivision. Voting on the motion, motion carried unanimously. Resolution No. 96 - 04 can be found at the end of these minutes. Consideration of Resolution No. 96 - 05 Ordering Preparation of Report on Improvement, Birch Street Watermain - Mr. Ahrens explained that this is also Mr. Powell's presentation. The Comprehensive Water System Plan calls for the extension of a trunk watermain to the ease side of I35E to provide service for future development needs and to link the well and elevated storage tank in the Clearwater Creek area to the remainder of the City system. This improvement would increase the integrity of the City's water system and would allow easier maintenance of the wells. Mr. Ahrens PAGE 29 COUNCIL MEETING JANUARY 22, 1996 recommended a report be prepared on this improvement to allow the City better coordination of water system improvements to serve the Clearwater Creek Development Center. Council Member Bergeson asked how far will the watermain have to be extended. Mr. Ahrens explained that it is about 10,000 feet and the watermain will be jacked under I35E to the pumphouse. Council Member Kuether moved to adopt Resolution No. 95 - 05. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 95 - 05 can be found at the end of these minutes. OLD BUSINESS Consideration of Appointing Rocky Keehn to the Vadnais Lake Area Water Management Organization - Mr. Schumacher explained that Mr. Keehn has been the Lino Lakes representative on this board for about a year. He is the person who prepared the Lino Lakes Surface Water Management Plan. Mr. Keehn is employed by SEH, lives in Lino Lakes and is well qualified for this position. Council Member Kuether moved to appoint Mr. Keehn to the Vadnais Lake Area Water Management Organization. Council Member Lyden seconded the motion. Motion carried unanimously. NEW BUSINESS Consideration of an Application for Authorization for an Exemption from Lawful Gambling License for St. Joseph Catholic Church - Mrs. Anderson explained that the Minnesota gambling statutes allow non-profit organizations who conduct fewer than five (5) gambling occasions per year to apply for an exemption from securing a gambling license. St. Joseph Catholic Church conducts three (3) gambling occasions (bingo) each year, therefore, a gambling license is not required. Mrs. Anderson recommended that the City Council adopt a motion approving the application for exemption. Council Member Neal moved to adopt Mrs. Anderson's recommendation. Council Member Lyden seconded the motion. Motion carried unanimously. Consideration of Tax Forfeit Properties in Lino Lakes - Mrs. Anderson explained that five (5) parcels of property in the City of Lino Lakes have forfeited to the State of Minnesota because of delinquent property taxes. All of the parcels are now in the repurchase period which expires in May. If the parcels are not repurchased, they will be sold at a County auction. PAGE 30 COUNCIL MEETING JANUARY 22, 1996 The Anoka County Land Commissioner has asked the City Council to approve the classification and sale of the parcels. The parcels include: 1. Outlot D, D. Erickson's Second Addition 2. Outlot E, D. Erickson's Second Addition 3. Outlot F, D. Erickson's Second Addition 4. A triangle parcel between Lots 12 and 13, Block 3, D. Erickson's Second Addition 5. Lot 11, Block 2, Lino Air Park Outlots D and E of D. Erickson's Second Addition are small parcels that were left over when the subdivision was platted. The City Engineer and the Planning Coordinator agree that there is no public use for these parcels and it is in the best interest of the City to allow the parcels to be placed on the County auction. Outlot F of D. Erickson's Second Addition is directly across Pheasant Run from the City park. The Parks and Recreation Director has asked that this parcel be obtained by the City to provide access to the ponding area to the west of Pheasant Run. Ice skating on the pond has been considered. The triangle parcel of land between Lots 12 and 13, Block 3 was created to correct a problem that was created when a house was constructed to close to the lot line. Stewart Homes, owner of Lot 12 requested the subdivision and the triangle parcel was to be attached to Lot 12 with the consent of the owner of Lot 13, Stewart Homes did not combine the triangle parcel with Lot 12 as was directed by the City Council. Since that time ownership of Lot 12 has changed twice. The solution may be to allow the parcel to forfeit so that it can be considered for the County auction. The County will then contact the owner of Lot 12 and ask them to purchase the parcel. The County will require that the parcel be combined with Lot 12. Lot 11, Block 2, Lino Air Park is now part of Behm's Century Farm. Mr. Uhde repurchased the lot to get clear title so that it could be included in the plat. Mrs. Anderson asked the City Council to adopt her recommendations. Council Member Kuether moved to approve Mrs. Anderson's recommendations. Council Member Lyden seconded the motion. Motion carried unanimously. Mr. Schumacher asked if the lot in the Lino Air Park is low ground. Mrs. Anderson explained that if it is, it is not reflected on the half -section map. The lot has been replatted into the Behm's Century Farm, First Addition. Mr. Uhde repurchased the lot so that it could be included in the plat. Voting on the motion, motion carried unanimously. PAGE 31 COUNCIL MEETING JANUARY 22, 1996 Consideration of the Renewal of the 1996 Solid Waste Agreement with the City of Lexington - Mr. Schumacher explained that a renewal contract with the City of Lexington has been drafted for providing Solid Waste Coordinator services to that city. If ratified by the City of Lino Lakes, the Lino Lakes Solid Waste Coordinator will continue providing similar services for the City of Lexington that occurs presently in Lino Lakes. The contract states the City of Lino Lakes will provide services to Lexington for a maximum of 15 hours per week. The billing rate for services will be $12.65 per hour. An office will be provided by both cities. The contract term is for one year and automatically renewable for a one year term. The City of Lexington approved renewing this contract at their December 7, 1995 council meeting. Mr. Schumacher recommended that the City Council ratify the Solid Waste Agreement with the City of Lexington as presented. Council Member Neal moved to adopt Mr. Schumacher recommendation. Council Member Bergeson seconded the motion. Motion carried unanimously. Council Member Lyden noted that Ms. Donlin had presented some growth information for the City Council and asked if there was other information available for discussion at the goal setting meeting. He had with him a listing of some resources available for about $35.00. Council Member Lyden requested other resources that would outline different types of growth such as cluster development. Council Member Kuether moved to adjourn at 9:55 P.M. Council Member Neal seconded the motion. Aye. These minutes were considered, corrected and approved at a regular Council meeting held on February 12, 1996. Marilyn G. Anderson, Clerk -Treasurer John L. Landers, Mayor PAGE 32 Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-03 RESOLUTION ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS, AND ORDERING ADVERTISEMENT FOR BIDS - PUMPHOUSE 3. WHEREAS, pursuant to resolution of the council passed by the council on September 26, 1994, SEH, Inc., has prepared plans and specifications for the improvment of pumphouse no. 3 and has presented such plans and specifications to the council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 22nd day of January 1996. 2. Such plans and specifications, a copy of which is attached hereto and made part hereof, are hereby approved. 3. The City clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Clerk until 10 a.m. on Tuesday, February 20, 1996, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on Monday, February 26, 1996, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Resolution No. 96-03 Page 2 Adopted by the Lino Lakes City Council this 22nd day of January, 1996. Marilyn erson, Clerk -Treasurer G. d ohn Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether Lyden, Neal, Landers The following voted against same: None Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 22, 1996. 6c6 Marilyn G. Anderson, Clerk -Treasurer Council Member Kuether adoption: introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 96-04 RESOLUTION ORDERING THE IMPROVEMENT, APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE FOURTH AVENUE TRUNK UTILITY IMPROVEMENTS. WHEREAS, a resolution of the Lino Lakes City Council adopted the 12th day of June, 1995 fixed a date for a Council hearing on the proposed improvement and, WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 24th day of July, 1995, at which all persons desiring to be heard were given an opportunity to be heard thereon, AND WHEREAS, pursuant to resolution passed by the City Council on the 14th day of August, 1995, TKDA has prepared plans and specifications for the improvement and has presented such plans and specifications to the Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 12th day of June, 1995 pursuant to a petition of the affected property owner. 2. Such plans and specifications are hereby approved. 3. The City Cleric shall prepare and cause to be inserted in the official paper and the Construction Bulletin an advertisement for the bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that bids will be opened and bids will be received by the City Clerk until 1:00 P.M. on Wednesday, February 21, 1996, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will be tabulated and will be considered by the Council at 6:30 P.M. on Monday, February 26, 1996 in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Lino Lakes City Council this 22nd day of January, Marilyn G"Anderson, Clerk -Treasurer John L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None . Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, ado ted and approved by the City Council on /PO- ,1996. dite Marilyn G. erson, Clerk -Treasurer Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-05 RESOLUTION ORDERING PREPARATION OF REPORT - BIRCH STREET TRUNK WATERMAIN IMPROVEMENTS. WHEREAS, it is proposed to install trunk watermain improvements from the existing trunk watermain east of Sherman Lake Road on Birch Street to the intersection of Cedar Street and Otter Lake Road and to assess the benefitted properties for all ora portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.035 and Chapter 8 of the Lino Lakes City Charter. NOW, THEREFORE, BB 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That the proposed improvement be referred to John Powell of TKDA for study, and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Lino Lakes City Council this 22nd day of January, 1996. °,61- abiAotrd-e-ri Marilyn G. .. rson, Clerk -Treasurer L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Neand upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers . The following voted against same: None . Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on 1 / 22 , 1996. L 114 , _ -� Marilyn . Anderson, Clerk -Treasurer Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96 - 06 RESOLUTION ACCEPTING DONATION FROM THE CENTENNIAL FIRE RELIEF ASSOCIATION FOR THE RICE LAKE ELEMENTARY SCHOOL SAFETY PATROL EVENT WHEREAS, a roller skating party will be given to the school patrols on February 9, 1996 in appreciation of their efforts; and WHEREAS, the Centennial Fire Relief Association has made a donation of $525.00 to defer the cost; and WHEREAS, the monies will be appropriated to the General Fund in the following manner: Increase Revenue - Contributions Increase Expenditures Roller skating party $525.00 $525.00 NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $525.00 for the cost of roller skating event and wishes to express its gratitude to the Centennial Fire Relief Association for its donation. Adopted by the Lino Lakes City Council this 22nd day of January, 1996. ohn L. Landers, Mayor Ma ilynG. Anderson, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Whereupon said resolution was declared duly passed and adopted. Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-07 RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE CLEARWATER CREEK TRUNK UTILITY IMPROVEMENTS WHEREAS, Pursuant to Resolution No. 95-110 of the Lino Lakes City Council adopted the 11th day of September 1995, a report was prepared for this improvement and, WHEREAS, Resolution No. 95-187 adopted on the 18th day of December, 1995 fixed a date for a City Council hearing on the following described improvement: AND WHEREAS, published and mailed notice of the hearing was given, and a hearing was held thereon on January 22, 1996, at which all persons desiring to be heard were given an opportunity to be heard, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. John Powell, TKDA, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement Adopted by the City Council this 22th day of January, 996. hn L. Landers, Mayor Marilyn G. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 22, 1996. f Marilyn . Anderson, Clerk -Treasurer Council Member Kuether resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-08 introduced the following RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR ELEVATED WATER STORAGE TANK NO. 2 WHEREAS, Pursuant to Resolution No. 95-109 of the Lino Lakes City Council adopted the 11th day of September 1995, a report was prepared for this improvement and, WHEREAS, Resolution No. 95-188 adopted on the 18th day of December, 1995 fixed a date for a City Council hearing on the following described improvement: AND WHEREAS, published and mailed notice of the hearing was given, and a hearing was held thereon on January 22, 1996, at which all persons desiring to be heard were given an opportunity to be heard, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Kurt Johnson, TKDA, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement Adopted by the City Council this 22th day of January, 996. J hn L. Landers, Mayor Marily VG. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on 1/22 , 1996. Marilyn G. Anderson, Clerk -Treasurer _ Council Member Neal introduced the following resolution and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 96 - 09 RESOLUTION AMENDING THE CENTENNIAL FIRE DISTRICT JOINT POWERS AGREEMENT II WHEREAS, The City of Lino Lakes entered into a Joint Powers Agreement (Agreement) on January 1, 1990 with the Cities of Centerville and Circle Pines to provide fire protection service to their residents, and WHEREAS, The Steering Committee responsible for overseeing the Agreement has been made aware of several inadequacies in the Agreement, and WHEREAS, Section V, 2.5 Quorum, of the Agreement requires an amendment because there are occasions when it is difficult to get a quorum to conduct business, and WHEREAS, Section VII, 7.2, Balancing Formula, 7.3, Adjustment to Formula, and 7.4, Balancing Formula Distribution Rules, of the Agreement does not make sense because figures used in the balancing formula do not represent anything that is related to the fire department and the amounts are unpredictable, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: Section V, 2.5 Quorum is hereby amended to read as follows, Four (4) of six (6) regular Committee Members during special or quarterly meetings shall constitute a quorum provided each municipality is represented by at least one Committee Member, except in situations of default when three (3) of four (4) Committee Members shall constitute a quorum. Section VII, 7.2 Balancing Formula, 7.3 Adjustment to Formula and 7.4 Balancing Formula Distribution Rules are hereby deleted. Section VII, 7.5 shall be renumbered 7.2. RESOLUTION NO. 96 - 9 Page -2- Adopted by the City Council of the City of Lino Lakes this 22nd day of January, 1996. John L. Landers, Mayor Marilyn rson, Clerk -Treasurer G. de The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden an upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Lyden, Landers. The following voted against same: None. Whereupon said resolution was declared duly passed and adopted. AGENDA ECONOMIC DEVELOPMENT AUTHORITY MONDAY FEBRUARY 12, 1996 6:00 P.M. 1. Call to Order and Roll Call 2. Consideration of Minutes of December 18, 1995 3. Consideration of annual appointments: A. EDA officers: President, Vice -President, Treasurer, Assistant Treasurer, and Secretary B. Official newspaper C. Official Depositories 4. Consideration of Resolution No. 96-01 authorizing preparation of a modified Tax Increment Financing Plan for TIF District 1-4 (Apollo Business Center) to drop parcels from the district. 5. Consideration of Resolution No. 96-02 authorizing preparation of a modified Tax Increment Financing Plan for TIF District 1-7 to add parcels to the district and provide financial assistance to two industrial facilities 6. Set date for public hearing for the proposed sale of property in the Apollo Business Park to Progressive Engineering Technology, Inc. 7. Adjourn DATE: TIME: MEMBERS PRESENT: MEMBERS ABSENT: OTHER PRESENT: CITY OF LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY MINUTES Monday, December 18, 1995 6:25 p.m. V. Reinert, L. Elliott, S. Kuether, J. Bergeson, A. Neal None Brian Wessel, Community Development Director Ron Batty, Bond Consultant Randy Schumacher, City Administrator Mary LaForest, Recording Secretary CONSIDERATION OF MINUTES EDA Member Elliott moved to approve the minutes from the November 13, 1995 meeting. EDA Member Kuether seconded the motion. Motion passed unanimously. CONSIDERATION OF RESOLUTION NO. 95-16 ADOPTING MODIFICATIONS OF TAX INCREMENT FINANCING PLANS FOR TIF DISTRICT NOS. 1-1 AND 1-2 Mr. Wessel explained that in the late 1980s the city self financed with service area funds the West Central Trunk sewer project within these two TIF Districts. Modifications of these plans will allow accumulated TIF within the districts to be used to reimburse the fund. EDA Member Elliott moved to adopt Resolution No. 95-16. EDA Member Neal seconded the motion. Motion passed unanimously. CONSIDERATION OF RESOLUTION NO. 95-17 AUTHORIZING EXECUTION OF REIMBURSEMENTS OF DEVELOPMENT AGREEMENTS Mr. Wessel informed the board that the EDA had been entering into a series of development agreements with businesses moving into Apollo Business Park, and assuming revenue obligations on behalf of the city. No formal means of transferring funds from the EDA to the city had been established. This resolution would oblige the EDA to repay its obligations with interest to the city out of tax increment, as increment is received. EDA Member Elliott moved to adopt Resolution No. 95-17. EDA Member Neal seconded the motion. Motion passed unanimously. Meeting adjourned, 6:29 p.m. AGENDA ITEM 3A STAFF ORIGINATOR: Brian Wessel DATE: 2112 TOPIC: Consideration of Annual Appointments BACKGROUND: According to the Lino Lakes EDA by-laws, the EDA is to elect a President, Vice President, Secretary, Treasurer and Assistant Treasurer each year. Records indicate that in 1995 Vem Reinert was President of the board, Sally Kuether was Vice President, and Andy Neal was Treasurer, These three offices must be held by members of the board. The offices of Secretary and Assistant Treasurer do not have to be held by board members. The office of Secretary currently is held by Mary. LaForest. Marilyn Anderson is Assistant Treasurer. The position of Executive Director has been held by Randy Schumacher. This position does not have to be reappointed annually. OPTIONS: 1. Elect a President, Vice -President, Secretary, Treasurer and Assistant Treasurer to serve in 1996. 2. Return to staff for further consideration. RECOMMENDATION: 1. Option 1 BY-LAWS OF THE LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY 1. The Authority • Section 1.1. Name of the Authority. The name of the Authority shall be the Lino Lakes Economic Development Authority (hereinafter, the "Authority"), and its governing body shall be called the Board of Commissioners (hereinafter, the "Board"). Section 1.2. Office. The principal office of the Authority shall be at City Hall, 1189 Main Street, Lino Lakes, Minnesota. Section 1.3. Seal. The Authority shall have an official seal. 2. Organization Section 2.1. Officers. The officers of the Authority shall consist of a President, a Vice President, a Secretary, a Treasurer and an Assistant Treasurer. The President, the Vice President, and the Treasurer shall be members of the Board and shall be elected annually, and no Commissioner may serve as President and Vice President at the same time. The offices of Secretary and Assistant Treasurer need not be held by a Commissioner. Section 2.2. President. The President shall preside at all meetings of the Board. Section 2.3. Vice President. The Vice President shall preside at any meeting of the Board in the absence of the President and may exercise all powers and perform all responsibilities of the President if the President cannot exercise or perform the same due to absence or other inability. Section 2.4. President Pro Tem. In the event of the absence or inability of the President and the Vice President at any meeting, the Board may appoint any remaining Commissioner as President Pro Tem to preside at such meeting. Section 2.5. Treasurer. The Treasurer shall receive and be responsible for Authority money, shall disburse authority money by check only, keep an account of all Authority receipts and disbursements and the nature and purpose relating thereto, shall file the Authority's financial statement with its secretary at least once a year as set by the Authority, and be responsible for the acts of the assistant treasurer. Section 2.6. Assistant Treasurer. The Assistant Treasurer shall have all the powers and duties of the Treasurer if the Treasurer is absent or disabled. Section 2.7. Secretary. The Secretary shall keep or cause to be kept minutes of all meetings of the Board and shall maintain or cause to be maintained all records of the Authority. The Secretary shall also have such additional duties 1 and responsibilities as the Board may from time to time and by resolution prescribe. Section 2.8. Executive Director. The Executive Director shall be designated from time to time by the Authority, shall be the chief appointed executive officer of the Authority, and shall have such additional responsibilities and authority as the Board may from time to time by resolution prescribe. The Executive Director shall serve at the pleasure of the Board. AGENDA ITEM 38 STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Consideration of EDA Official Newspaper BACKGROUND: The EDA is required to publish public notices regarding its meetings. In the past, the EDA has designated the official newspaper to be the same as the city council's. OPTIONS: 1. Appoint the Quad Community Press as the EDA official newspaper 2. Return to staff for further consideration RECOMMENDATION: Option 1 AGENDA ITEM 3C STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Consideration of Official Depositories BACKGROUND: The list of legal depositories approved for 1996 by the City Council is as follows: Norwest Bank, First Bank NA, Firstar Bank, Merrill Lynch, Dain Boswort , Juran and Moody, and Prudential Bache. These depositories are used for the , savings and investing city dollars. On occasion the EDA and the city ha e financial transactions that will require the EDA to have designated legal depositories. OPTIONS: 1. Approve the list of legal depositories 2. Retum to staff for further consideration RECOMMENDATION: Option 1 AGENDA ITEM 4 STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Consideration of Resolution No. 96-01 authorizing preparation of a modified Tax Increment Financing Plan for TIF District 1-4 (Apollo Business Center) to drop parcels from the District. BACKGROUND: Tax Increment Financing District No. 1-4 was established in 1990, and i comprised of four noncontiguous areas within the city. However, develo ent within these areas did not come as quickly as anticipated The aging dis rict now has no capacity left to allow the city to provide financial incentives to lig t industrial prospects now interested in building within the Apollo Business Center. Recent changes in legislation appear to have eliminated the barriers to removing parcels from an aging district and combining them with another district, as long as all the land is contiguous. This plan modification will remove all the parcels in TIF District 1-4 except those already improved. Blue Heron and Emtech will be the only two parcels remaining. Once those parcels are removed from TIF District 1-4, the Apollo Business Center property can be incorporated into Tax Increment Financing District 1-7. This district was created in 1995 in the city -owned portion of the business park and has nine years of capacity available. Several prospects are interested in the Apollo Business Center, and this will allow the city to provide them with financial assistance. OPTIONS: 1. Authorize preparation of modification of Tax Increment Financing Plan for TIF District No. 1-4 to remove all parcels from the district with the exception of Blue Heron and Emtech. 2. Return to staff for further consideration RECOMMENDATION: Option 1 Member introduced the following resolution and moved its adoption: LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 9 6 - 01 RESOLUTION AUTHORIZING PREPARATION OF A MODIFIED TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-4 WHEREAS, on April 26, 1990, the city council of the City of Lino Lakes (the "City") established Tax Increment Financing District No. 1-4 ("TIF District No. 1-4") and adopted a tax increment financing plan (the "TIF Plan") in order to promote development within areas of the community which have not developed solely through private efforts in a manner which is consistent with their prominence; and WHEREAS, in 1991 authority over TIF District No. 1-4 was transferred to the Lino Lakes Economic Development Authority (the "EDA"); and WHEREAS, the TIF Plan has been modified in the past, most recently on June 12, 1995; and WHEREAS, it has been proposed that the TIF Plan be modified again to delete certain parcels from TIF District No. 1-4, pursuant to Minnesota Statutes, section 469.174 through 469.179 (the "TIF Act"). NOW, THEREFORE, BE IT RESOLVED by the Lino Lakes Economic Development Authority as follows: 1. - Staff and Kennedy & Graven, Chartered are hereby authorized and directed to prepare a modification to the TIF Plan for TIF District No. 1-4 for the above purpose. 2. The executive director of the EDA is authorized and directed to schedule a meeting on March 25, 1996 at 6 p.m. in the council chambers at city hall, at RHB100127 LN140-11 which time the EDA will consider adoption of the modified TIF Plan for TIF District No. 1-4. 3. The staff and consultants are authorized and directed to take any and all steps necessary to bring the modified TIF Plan before the EDA at the March 25, 1996 meeting. 4. The City is urged to schedule a public hearing on the modified TIF Plan to be held as soon after consideration of these matters by the EDA as reasonably possible. Dated: February 12, 1996. President A 1T'EST: Executive Director The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. RHB100127 LN140-11 AGENDA ITEM 5 STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Resolution No. 96-02 authorizing preparation of a modified Tax Increment Financing Plan for TIF District 1-7 (Apollo Business Park) BACKGROUND: This modification of the TIF plan serves two purposes. The first is to add parcels to TIF District 1-7. This will enable the city to expand its light industrial tax base by providing financial assistance to businesses wishing to locate in Lino Lakes. The parcels being added to the district include the G.M. Development property in the business park, Glenn Rehbein's light industrial property on the southwest quadrant of I-35W/Lake Drive, and the Hawkins Chemical property just north of the business park. The second purpose of the modification is to enable the city to provide f ncial assistance to Progressive Engineering Technology and Ballantine Tren ALL. Progressive Engineering is purchasing 2.2 acres of land in the city -owned portion of the business park. They intend to build a 16,E square foot facility for their custom precision machining business. Ballantine is interested in three acres in the privately owned portion of the park. The company wants to build a 30,000 square facility for the manufacturing of trencher parts. Once the EDA authorizes preparation of the modification of this plan, the City Council will set a date for a public hearing. OPTIONS: 1. Adopt Resolution No. 96-02 authorizing preparation of a modified tax increment financing plan for TIF District No. 1-7 2. Return to staff for further consideration. RECOM ENDATION: Option Member introduced the following resolution and moved its adoption: LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 9 6 - 0 2 RESOLUTION AUTHORIZING PREPARATION OF A MODIFIED TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-7 WHEREAS, on May 22, 1995 the city council of the City of Lino Lakes (the "City") and the Lino Lakes Economic Development Authority (the "EDA") established Tax Increment Financing District No. 1-7 ("TIF District No. 1-7") and adopted a tax increment financing plan (the "TIF Plan") in order to promote development within areas of the community which have not developed solely through private efforts in a manner which is consistent with their prominence; and WHEREAS, the TIF Plan was modified on October 23, 1995; and WHEREAS, it has been proposed that the TIF Plan be modified again to assist two industrial facilities and to add additional land to TIF District No. 1-7, pursuant to Minnesota Statutes, section 469.174 through 469.179 (the "TIF Act"). NOW, THEREFORE, BE IT RESOLVED by the Lino Lakes Economic Development Authority as follows: 1. Staff and Kennedy & Graven, Chartered are hereby authorized and directed to prepare a modification to the TIF Plan for TIF District No. 1-7 for the above purposes. 2. The executive director of the EDA is authorized and directed to schedule a meeting on March 25, 1996 at 6 p.m. in the council chambers at city hall, at which time the EDA will consider adoption of the modified TIF Plan for TIF District No. 1-7. RHB100118 LN140-41 3. The staff and consultants are authorized and directed to take any and all steps necessary to bring the modified TIF Plan before the EDA at the March 25, 1996 meeting. 4. The City is urged to schedule a public hearing on the modified TIF Plan to be held as soon after consideration of these matters by the EDA as reasonably possible. Dated: February 12, 1996. President ATTEST: Executive Director The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. RHB100118 LN140-41 AGENDA ITEM 6 STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Resolution No. 96-03 setting date for the public hearing for the proposed sale of property in the Apollo Business Park BACKGROUND: A public hearing is required when the city is writing down the cost of land owned by the EDA to a business. The EDA has authorized preparation of a modified Plan to provide financial assistance to Progressive Engineering in the city- owned portion of the park, and a public hearing can be scheduled. OPTIONS: 1. Adopt Resolution No. 96-03 calling for a public hearing to be held on March 25, 1996 at 6:00 p.m. 2. Return to staff for further consideration RECOMMENDATIQN: Option 1 Member introduced the following resolution and moved its adoption: LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 9 6 - 0 3 RESOLUTION ESTABLISHING PUBLIC HEARING FOR THE SALE OF PROPERTY WHEREAS, the Lino Lakes Economic Development Authority (the "EDA") established Tax Increment Financing District No. 1-7 ("TIF District No. 1-7") and adopted a tax increment financing plan (the "TIF Plan") on May 22, 1995; and WHEREAS, the EDA intends to modify the TIF Plan on March 25, 1996 to authorize financial assistance to Progressive Engineering, Inc.; and WHEREAS, the financial assistance the EDA intends to offer to Progressive Engineering, Inc. will involve the sale of land owned by the EDA to Progressive Engineering at a reduced price. NOW, THEREFORE, BE IT RESOLVED by the Lino Lakes Economic Development Authority as follows: 1. A public hearing shall be held on the day of , 1996 in order to consider the sale of the property to Progressive Engineering, Inc.. 2. The executive director is hereby authorized and directed to cause notice of the public hearing to be published in the official newspaper at least 10 but not more than 20 days prior to the hearing. 3. Staff is authorized and directed to take all actions necessary and appropriate in order to bring this item before the EDA at its meeting on the day of , 1996. RHB100192 I.N140-45 Dated: , 1996 President ATTEST: kandall Schumacher, Executive Director The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. RHB100192 LN140-45 MONTH END January-1996 POLICE DEPARTMENT DORADUS CORPORATION (SIREN MAINTENANCE) $ 714.00 TOTAL $ 714.00 MISCELLANEOUS: BREHM GROUP (INSURANCE) ECONOMIC DEVELOPMENT $ 51.00 MAYOR AND COUNCIL $ 63.75 PLANNING BOARD $ 89.25 PARK BOARD $ 89.25 TOTAL - $ 293.25 UNIVERSITY OF MINNESOTA (SEMINAR) RECYCLING $ 35.00 PARK DEPARTMENT$ 70.00 ADMINISTRATION $ 35.00 FINANCE DEPARTMENT $ 35.00 RECREATION DEPARTMENT $ 35.00 PLANNING/ENGINEERING DEPARTMENT $ 35.00 POLICE DEPARTMENT $ 35.00 TOTAL $ 280.00 POSTMASTER CIRCLE PINES (POSTAGE'_ SEWER DEPARTMENT $ 189.51 WATER DEPARTMENT $ 189.50 TOTAL $ 379.01 TOTAL MANUAL DISBURSEMENT $ 1,666.26 DISBURSEMENTS 1 FEBRUARY 12, 1996 1 Page: 1 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount Checking Account 1010 1994 CONSTRUCTION FUND * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER/49 & LAKE DRIVE) STATE OF MINNESOTA(INSPECTIONS) * T.K.D.A.(MUN ENGINEER/COUNTRY LAKES) 1996 CONSTRUCTION FUND 9,172.09 997.88 1,200.48 Total for Department 11,370.45 Total for Fund 11,370.45 * ECM PUBLISHERS, INC(ADVERTISING/12TH AVE & HOLLY) * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER/12TH & HOLLY) APOLLO BUSINESS PARK FUND 19.20 746.94 Total for Department 766.14 Total for Fund 766.14 * T.K.D.A.(MUN ENGINEER/APOLLO B PARK) 906.18 Total for Department 906.18 Total for Fund 906.18 APOLLO DRIVE CONSTRUCTION FUND * T.K.D.A.(MUN ENGINEER/APOLLO DRIVE) 2,845.20 Total for Department 2,845.20 Total for Fund 2,845.20 AREA AND UNIT CHARGE * ECM PUBLISHERS, INC(ADVERTISING/35E & MAIN) * ECM PUBLISHERS, INC(ADVERTISING/WATER TOWER #2) MILLS CONCRETE(CONTRACTOR - WELL #4) * PRESS PUBLICATIONS, INC.(ADVERTISING/WELL #3) 118.40 112.00 20,358.50 49.00 ' Page: 2 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * T.K.D.A.(MUN ENGINEER/WELL #4) * T.K.D.A.(MUN ENGINEER/35E/MAIN) * T.K.D.A.(MUN ENGINEER/WATER TOWER #2) * T.K.D.A.(MUN ENGINEER/WARE ROAD) CAPITAL IMPROVEMENTS PROJECTS ADMINISTRATION 3,988.57 1,150.00 950.00 443.14 Total for Department 27,169.61 Total for Fund 27,169.61 * SMITH MICRO TECHNOLOGIES, INC.(LASER PRINTER) 4,600.19 Total for Department 4,600.19 FIRE DEPARTMENT CENTENNIAL FIRE DISTRICT(QUARTERLY PAYMENT) Total for Department POLICE DEPARTMENT U S WEST CELLULAR, INC.(1 REPLACEMENT/2 NEW PHONES) Total for Department CLOSED BOND FUND 15,750.00 15,750.00 814.74 814.74 Total for Fund 21,164.93 ANOKA COUNTY(CERTIFY SPECIAL ASSESSMENTS) 5,168.17 Total for Department 5,168.17 COMMUNITY DEVELOPEMENT BLOCK GRANT * ECM PUBLISHERS, INC(ADVERTISING/CDBG) MEALS ON WHEELS(SITE COORDINATOR SALARY) * PRESS PUBLICATIONS, INC.(ADVERTISING/CDBG) SMITH, PEG(MILEAGE 1995 & 1996) Total for Fund 5,168.17 19.20 1,500.00 12.25 98.40 Total for Department 1,629.85 Total for Fund 1,629.85 Page: 3 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount CONTRACTORS DEPOSITS * KENNEDY AND GRAVEN, INC.(LEGAL SERVICE/TAYMARK) OSM, INC.(ENGINEER/CENTENNIAL SCHOOL) OSM, INC.(ENGINEER/MARSHAN LAKE CONDOS) * PRESS PUBLICATIONS, INC.(ADVERTISING/BEHM'S C FARMS) * PRESS PUBLICATIONS, INC.(ADVERTISING/CENTENNIAL SCH) * PRESS PUBLICATIONS, INC.(ADVERTISING/PHEASANT HILLS) * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER/TRAPPERS CROSS) * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER/ST. JOSEPH CH) * T.K.D.A.(MUN ENGINEER/OAKS OF LINO) * T.K.D.A.(MUN ENGINEER/COUNTRY LAKES) * T.K.D.A.(MUN ENGINEER/LOMA) * T.K.D.A.(MUN ENGINEER/CLEARWATER CK) * T.K.D.A.(MUN ENGINEER/WENZEL FARMS) * T.K.D.A.(MUN ENGINEER/BEHM'S C FARMS) GENERAL ADMINISTRATION 26.00 7,790.63 13,715.52 72.00 9.80 18.38 4,052.83 168.78 68.66 274.64 350.45 2,101.90 818.76 252.31 Total for Department 29,720.66 Total for Fund 29,720.66 D.C.A. INC.(FLEX INSURANCE) 163.40 * ECM PUBLISHERS, INC(ADVERTISING) 41.60 * FORTIS BENEFITS, INC.(INSURANCE) 21.20 GOVERNMENT TRAIN SERVICE(CLERKS CONFERENCE) 150.00 HOLIDAY INN(RESERVATION/MARILYN ANDERSON) 334.14 * LABOR RELATIONS, INC.(CONSULTANT) 270.00 * LEAGUE OF MINNESOTA CITIES(DIRECTORY) 91.60 * LIGHTNING PRINTING, INC.(PRINTING SERVICE) 224.57 MUNICI-PALS, MARY JANE WIEMANN(MEMBERSHIP DUES) 10.00 * PRESS PUBLICATIONS, INC.(ADVERTISING) 28.18 SCHUMACHER, RANDALL B.(MEALS/CAB) 187.63 BUILDING INSPECTIONS * CAR WASH 109(CAR WASHES) * FORTIS BENEFITS, INC.(INSURANCE) INTERNATIONAL CONFERENCE- OF(SIGN CODE) JACKSON, THOMAS(REIMBURSE TUITION) Total for Department 1,522.32 10.12 10.60 17._05 25.00 Total for Department 62.77 Page: 4 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount CHARTER COMMISSION * PRESS PUBLICATIONS, INC.(ADVERTISING) 11.03 * FORTIS BENEFITS, INC.(INSURANCE) GATAEWEAY 2000(COMPUTER PURCHASE PLAN) * MEDICA(INSURANCE) * MEDICA(INSURANCE) ECONOMIC DEVELOPEMENT Total for Department 11.03 -0.75 3,264.26 132.62 537.94 Total for Department 3,934.07 DAVID GREDZENS GRAPHIC DESIGN(GRAPHIC DESIGN CONSULTATION) 1,150.00 EVERGREEN PRESS(COLOR PHOTOS) 72.42 EXPRESS MESSENGER, INC.(EXPRESS MESSENGER SERVICE) 14.40 * FORTIS BENEFITS, INC.(INSURANCE) 10.60 * LIGHTNING PRINTING, INC.(PRINTING SERVICE) 79.08 WESSEL, BRIAN(MEALS) 183.60 Total for Department 1,510.10 ENGINEERING/PLANNING DEPARTMENT AHRENS, DAVID(MILEAGE/PARKING) 15.35 CITY ENGINEERS ASSOC OF MINNES(MEMBERSHIP DUES) 40.00 CITY OF ROSEMOUNT(WORKSHOP) 20.00 * FORTIS BENEFITS, INC.(INSURANCE) 21.20 * LEAGUE OF MINNESOTA CITIES(DIRECTORY) 30.53 * MEDICA(INSURANCE) 556.25 * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER) 337.83 * T.K.D.A.(MUN ENGINEER) 1,197.88 WYLAND, MARY KAY(MILEAGE) 33.00 Total for Department 2,252.04 FINANCE * FORTIS BENEFITS, INC.(INSURANCE) 15.90 * LEAGUE OF MINNESOTA CITIES(DIRECTORY) 30.53 * MEDICA(INSURANCE) 415.16 * OFFICEMAX, INC.(SUPPLIES) 133.11 * S & T OFFICE PRODUCTS, INC.(SUPPLIES) 10.60 * SMITH MICRO TECHNOLOGIES, INC.(COMPUTER SUPPORT) 696.51 Total for Department 1,301.81 Page: 5 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount FIRE DEPARTMENT CENTENNIAL FIRE DISTRICT(QUARTERLY PAYMENT) * FORTIS BENEFITS, INC.(INSURANCE) FLEET MANAGEMENT 67,196.89 5.30 Total for Department 67,202.19 AUTO -MEDICS, INC.(PARTS) BOYER TRUCKS, INC.(PARTS) CAPITOL CITY WELDING, INC.(COMPRESSED GAS) CATCO PARTS, INC.(PARTS) CUSHMAN MOTOR VEHICLES, INC.(BROOM SET) FOREST LAKE FORD, INC.(PARTS) * FORTIS BENEFITS, INC.(INSURANCE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) RUFFRIDGE-JOHNSON, INC.(REPAIR WATER TRUCK) SNAP-ON TOOL,INC.(TOOLS) THANE HAWKINS POLAR CHEVROLET,(PARTS) TRACY FUELS, INC.(FUEL) ZACK'S INC. MUN. INDUS. SUP(SUPPLIES) ZARNOTH BRUSH WORKS, INC.(SUPPLIES) FORESTRY DEPARTMENT 42.60 1,026.94 76.10 1,281.26 78.05 70.29 5.30 5.34 5.85 367.07 628.65 101.64 2,817.60 328.07 3,663.04 Total for Department 10,497.80 * FORTIS BENEFITS, INC.(INSURANCE) * INTL OFFICE SYSTEMS, INC.(MAINTENANCE) * MINNESOTA PARK SUPERVISORS ASS(MEMBERSHIP DUES) * MN. DEPT OF AGRICULTURE(PESTICIDE LICENSE) GOVERNMENT BUILDINGS 5.30 11.88 20.00 30.00 Total for Department 67.18 * ANOKA ELECTRIC, INC.(MONTHLY SERVICE) BEST LOCK SYSTEMS OF MN, INC.(ADA UPGRADE) BOB'S CIRCLE PLUMBING(UPGRADE RESTROOMS) BROWNING -FERRIS INDUSTRIES, IN(MONTHLY SERVICE) DALCO, INC.(SUPPLIES) DAVE'S FLOOR SANDING & INST.,(SAND/FINISH SR CENTER FLOOR) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) * INTL OFFICE SYSTEMS, INC.(MAINTENANCE) LINO CABINET(REMODEL FRONT COUNTER) METRO COMMERCIAL FOOD EQUIPMEN(FRIG REPAIR) * MINNEGASCO ACCOUNTS PAYABLE, (MONTHLY SERVICE) MN. CONWAY FIRE & SAFETY, INC.(ADJUST DOOR CLOSERS) * OFFICEMAX, INC.(SUPPLIES) * PLUNKETT'S, INC.(ANNUAL SERVICE) REMINGTON ELECTRIC, INC.(INSTALL COMPUTER CIRCUITS) 1,038.01 416.52 1,385.00 155.84 45.77 1,397.00 38.74 306.60 34.09 154.71 1,090.00 128.14 884.45 143.00 149.09 312.43 504.50 Page: 6 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * S & T OFFICE PRODUCTS, INC.(SUPPLIES) 298.92 Total for Department 8,482.82 MAYOR AND COUNCIL CENTER FOR RURAL MASSACHUSETTS(ZONING INFORMATION) LANDERS, JOHN(MILEAGE/MEALS) LINCOLN INSTITUTE OF LAND POLI(MANUAL) PARKS DEPARTMENT 5.0C 33.2E 28.0C Total for Department 66.2E BEACON BALLFIELDS DIVISION OF(BASE ANCHOR) 180.73 BIFF'S, INC.(4 UNITS) 221.04 * CAR WASH 109(CAR WASHES) 10.12 CIRCLE PINES CHAMPION AUTO(SUPPLIES) 47.85 CIRCLE PINES CHAMPION AUTO(SUPPLIES) 4.2E * CIRCLE PINES POST OFFICE(ROLL OF STAMPS) 32.00 CIRCLE PINES, CITY OF(MONTHLY SERVICE) 192.1E COBB GROUP THE(SUBSCRIPTION) 59.0C FOGARTY, MARY(REIMBURSE OFFICE CHAIR) 30.00 * FORTIS BENEFITS, INC.(INSURANCE) 21.20 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 34.93 * GENERAL OFFICE PRODUCTS COMPAN(SUPPLIES) 9.83 * INTL OFFICE SYSTEMS, INC.(MAINTENANCE) 35.62 J. C. AUTO SUPPLY, INC.(SUPPLIES) 3.91 * LEAGUE OF MINNESOTA CITIES(DIRECTORY) 30.53 LICHTSCHEIDL, DAVE(UNIFORM ALLOWANCE) 135.0C MENARDS, INC.(SUPPLIES) 140.12 * MINNEGASCO ACCOUNTS PAYABLE, (MONTHLY SERVICE) 205.23 * MINNESOTA PARK SUPERVISORS ,(MEMBERSHIP DUES) 20.00 * MN. DEPT OF AGRICULTURE(PESTICIDE LICENSE) 10.00 MN. DEPT OF JOBS & TRAINING(UNEMPLOYMENT INSURANCE) 226.42 * MRPA(MEMBERSHIP DUES) 336.00 * NATIONAL REC/PARK ASSN(SUBSCRIPTION) 55.00 * PLUNKETT'S, INC.(ANNUAL SERVICE) 309.60 REMINGTON ELECTRIC, INC.(HOCKEY RINK LIGHTS/CITY HALL) 653.03 * ROYAL OAKS CAR WASH, INC.(CAR WASHES) 7.72 TODORA,GAIL(DATA ENTRY) 130.00 URICH, TRACEY(UNIFORM ALLOWANCE) 67.84 * US WEST COMMUNICATIONS(MONTHLY SERVICE) 114.44 VIKING SAFETY PRODUCTS, INC.(SUPPLIES) 279.82 Total for Department 3,603.43 PLANNING AND ZONING BOARD TIMESAVER OFF-SITE SECRETARIAL(OFF-SITE SECRETARIAL) Total for Department 117.75 117.75 Page: 7 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount POLICE DEPARTMENT A T & T(MONTHLY SERVICE) 11.56 A T & T WIRELESS SERVICE(MONTHLY SERVICE) 21.30 ANOKA COUNTY(MOBILE DATA TERMINALS 3M0'S) 273.50 * ANOKA ELECTRIC, INC.(MONTHLY SERVICE) 10.65 BCA/FORENSIC SCIENCE LABORATOR(TRAINING REGISTRATION) 200.00 BLUE TOW SERVICE, INC.(TOW) 88.00 * CAR WASH 109(CAR WASHES) 78.75 * FORTIS BENEFITS, INC.(INSURANCE) 74.20 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 3.81 * GENERAL OFFICE PRODUCTS COMPAN(SUPPLIES) 162.77 * GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) 40.34 GRAFIX SHOPPE, INC.(GRAPHIC KIT) 360.66 I.T.L. PATCH COMPANY, INC.(UNIFORM EMBLEMS) 191.94 JOHN E. REID AND ASSOCIATES, (SEMINAR) 375.00 * LABOR RELATIONS, INC.(CONSULTANT) 157.50 * LEAGUE OF MINNESOTA CITIES(DIRECTORY) 30.53 * LIGHTNING PRINTING, INC.(PRINTING SERVICE) 320.35 * MEDICA(INSURANCE) 2,275.00 * MINNEGASCO ACCOUNTS PAYABLE, (MONTHLY SERVICE) 130.74 MN DIV OF EMERGENCY MANAGEMENT(CONFERENCE) 55.00 RADISSON ARROWWOOD(ROOM CHARGE) 151.24 * ROYAL OAKS CAR WASH, INC.(CAR WASHES) 41.32 STATE OF MINNESOTA(CONNECT/OPERATIONS) 390.00 U S WEST CELLULAR, INC.(MONTHLY SERVICE) 235.61 VIKING SAFETY PRODUCTS, INC.(SUPPLIES) 50.35 YOUNG, BRANDON(MEALS) 34.88 Total for Department, 5,765.00 RECREATION DEPARTMENT BERNSTEIN, BARRY(MILEAGE) * CIRCLE PINES POST OFFICE(ROLL OF STAMPS) * FORTIS BENEFITS, INC.(INSURANCE) GENERAL OFFICE PRODUCTS COMPAN(SUPPLIES) HUGO COLOR FACTORY(CUSTOM SHIRTS) * INTL OFFICE SYSTEMS, INC.(MAINTENANCE) LET'S PLAY SOFTBALL(SUBSCRIPTION) * MRPA(COLLABORATION) * MRPA(MEMBERSHIP DUES) * NATIONAL REC/PARK ASSN(SUBSCRIPTION) SOLID WASTE ABATEMENT 46.80 32.00 5.30 25.45 372.00 71.25 12.00 55.00 45.00 18.00 Total for Department 682.80 COMO LUBE & SUPPLIES, INC.(RECYCLE OIL FILTERS) MN. POLLUTION CTROL AGENCY(SEMINAR) RECYCLING ASSN OF MN(MEMBERSHIP DUES) 50.00 140.00 110.00 Total for Department 300.00 Page: 8 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) STREETS * ANOKA ELECTRIC, INC.(MONTHLY SERVICE) ASHLAND CHEMICAL COMPANY(CALCIUM CHLORID) * CAR WASH 109(CAR WASHES) * FORTIS BENEFITS, INC.(INSURANCE) * MEDICA(INSURANCE) MSSA(MEMBERSHIP DUES) NORTHERN STATES POWER, INC.(STREET LIGHTS) * NORTHERN STATES POWER, INC.(TRAFFIC SIGNAL) * PREMIERE VIDEO & PHOTO(PHOTO SERVICE) * ROYAL OAKS CAR WASH, INC.(CAR WASHES) * S & T OFFICE PRODUCTS, INC.(SUPPLIES) WEATHER WATCH, INC.(MONTHLY SERVICE) WILKE, CHARLES(UNIFORM ALLOWANCE) Total PROGRAM RECREATION BYRNE, VICKY(PROGRAM REC REFUND) CARLISLE, KELLIE(PROGRAM REC REFUND) CARLISLE, KELLIE(PROGRAM REC REFUND) for Department Total for Fund Total for Department RECREATION DEPARTMENT ALL STAR SPORTS, INC.(SUPPLIES) ALL STAR SPORTS, INC.(SUPPLIES) ALL STAR SPORTS, INC.(SUPPLIES) -* FRATTALLONE'S HARDWARE, INC.(SUPPLIES) FRITZ COMPANY, INC.(SUPPLIES) JAMIESON COMPANY, THE(STRAP MODEL) Total for Department Total for Fund SEWER OPERATING * FORTIS BENEFITS, INC.(INSURANCE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * MN. DEPT OF AGRICULTURE(PESTICIDE LICENSE) Amount 217.26 875.00 5.06 26.50 432.50 25.00 2,077.60 103.90 9.53 7.72 23.13 150.00 73.98 4,027.18 111,406.54 25.00 7.50 12.50 45.00 879.51 33.02 1,791.51 39.39 326.25 36.66 3,106.34 3,151.34 7.95 136.30 10.00 Page: 9 Date: 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * PREMIERE VIDEO & PHOTO(PHOTO SERVICE) SURFACE WATER MANAGEMENT 387.86 11.39 Total for Department 553.50 Total for Fund 553.50 * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER/SUR WATER MGMT) 210.73 Total for Department 210.73 Total for Fund 210.73 TAX INCREMENT 1-6 ANOKA COUNTY(TIF ADMINISTRATIVE COSTS) 961.81 Total for Department 961.81 Total for Fund 961.81 TAX INCREMENT DISTRICT 1 ANOKA COUNTY(TIF ADMINISTRATIVE COSTS) 1,656.80 Total for Department 1,656.80 Total for Fund 1,656.80 TAX INCREMENT DISTRICT 1-2 ANOKA COUNTY(TIF ADMINISTRATIVE COSTS) 1,195.33 Total for Department 1,195.33 Total for Fund 1,195.33 TAX INCREMENT DISTRICT 1-4 ANOKA COUNTY(TIF ADMINISTRATIVE COSTS) 768.92 Total for Department 768.92 Total for Fund 768.92 Page: Date: 10 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount TAX INCREMENT DISTRICT 1-5 OTHER ANOKA COUNTY(TIF ADMINISTRATIVE COSTS) 379.93 Total for Department 379.93 Total for Fund 379.93 TAX INCREMENT DISTRICT 1-7 OTHER ANOKA COUNTY(TIF ADMINISTRATIVE COSTS) 1,025.23 Total for Department 1,025.23 Total for Fund 1,025.23 TAX INCREMENT DISTRICT 3-1 OTHER ANOKA COUNTY(TIF ADMINISTRATIVE COSTS) 2,240.72 Total for Department 2,240.72 Total for Fund 2,240.72 TAX INCREMENT DISTRICT 1-2 OTHER * KENNEDY AND GRAVEN, INC.(LEGAL SERVICE/TIF 1-2) 279.00 Total for Department 279.00 Total for Fund 279.00 TAX INCREMENT DISTRICT 1-7 OTHER * KENNEDY AND GRAVEN, INC.(LEGAL SERVICE/TIF 1-7) 466.36 Total for Department 466.36 Total for Fund 466.36 Page: Date: 11 02/09/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount WATER OPERATTNG FEED RITE CONTROLS, INC.(CHEMICALS) 2,154.06 * FORTIS BENEFITS, INC.(INSURANCE) 7.95 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 137.95 * GENERAL OFFICE PRODUCTS COMPAN(SUPPLIES) 8.34 * MINNEGASCO ACCOUNTS PAYABLE, (MONTHLY SERVICE) 154.89 * PREMIERE VIDEO & PHOTO(PHOTO SERVICE) 11.40 * T.K.D.A.(MUN ENGINEER/WATER STUDY PLN) 4,145.69 * US WEST COMMUNICATIONS(MONTHLY SERVICE) 36.14 Total for Department 6,656.42 Total for Fund 6,656.42 Total for Checking Account 1010 36.14 ** Total ** $231,693.82 * - Invoice split to different Departments Page: 1 Date: 02/09/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000052 - A T & T 000098 - AHRENS, DAVID 000110 - A T & T WIRELESS SERVICE 000158 - ALL STAR SPORTS, INC. 000370 - ANOKA COUNTY 000420 - ANOKA COUNTY 000450 - ANOKA ELECTRIC, INC. 000487 - ASHLAND CHEMICAL COMPANY 000540 - AUTO -MEDICS, INC. 000620 - BEACON BALLFIELDS DIVISION OF 000670 - BERNSTEIN, BARRY 000680 - BEST LOCK SYSTEMS OF MN, INC. 000700 - BIFF'S, INC. 000724 - BLUE TOW SERVICE, INC. 000730 - BOB'S CIRCLE PLUMBING 000770 - BOYER TRUCKS, INC. 000870 - BROWNING -FERRIS INDUSTRIES, INC. 000929 - WILKE, CHARLES 000943 - BYRNE, VICKY 000960 - CAPITOL CITY WELDING, INC. 000967 - CARLISLE, KELLIE 000970 - CAR WASH 109 001000 - CATCO PARTS, INC 001006 - COBB GROUP THE 11.56 15.35 21.30 2,704.04 273.50 13,396.91 1,265.92 875.00 42.60 180.73 46.80 416.52 221.04 88.00 1,385.00 1,026.94 155.84 73.98 25.00 76.10 20.00 104.05 1,281.26 59.00 Page: 2 Date: 02/09/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001040 - CENTENNIAL FIRE DISTRICT 82,946.89 001047 - CENTER FOR RURAL MASSACHUSETTS 5.00 001100 - CIRCLE PINES POST OFFICE 64.00 001110 - CIRCLE PINES, CITY OF 192.16 001111 - CIRCLE PINES CHAMPION AUTO 52.14 001140 - CITY ENGINEERS ASSOC OF MINNESOTA 40.00 001171 - COMO LUBE & SUPPLIES, INC. 50.00 001260 - D.C.A. INC. 163.40 001267 - CUSHMAN MOTOR VEHICLES, INC. 78.05 001270 - DALCO, INC. 45.77 001277 - DAVE'S FLOOR SANDING & INST., INC. 1,397.00 001279 - DAVID GREDZENS GRAPHIC DESIGN 1,150.00 001390 - ECM PUBLISHERS, INC 310.40 001437 - EVERGREEN PRESS 72.42 001450 - EXPRESS MESSENGER, INC. 14.40 001480 - FEED RITE CONTROLS, INC. 2,154.06 001528 - FOGARTY, MARY 30.00 001530 - FOREST LAKE FORD, INC. 70.29 001550 - FORTIS BENEFITS, INC. 237.75 001560 - FRATTALLONE'S HARDWARE, INC. 708.91 001582 - FRITZ COMPANY, INC. 326.25 001606 - GATAEWEAY 2000 3,264.26 001608 - GENERAL OFFICE PRODUCTS COMPANY/INC 206.39 001620 - GLENWOOD INGLEWOOD, INC. 74.43 001700 - GOVERNMENT TRAIN SERVICE 150.00 001710 - GRAFIX SHOPPE, INC. 360.66 Page: 3 Date: 02/09/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001856 - HOLIDAY INN 334.14 001860 - KENNEDY AND GRAVEN, INC. 771.36 001879 - HUGO COLOR FACTORY 372.00 001962 - INTERNATIONAL CONFERENCE OF 17.05 001977 - I.T.L. PATCH COMPANY, INC. 191.94 001980 - INTL OFFICE SYSTEMS, INC. 273.46 002040 - JACKSON, THOMAS 25.00 002050 - J. C. AUTO SUPPLY, INC. 3.91 002052 - JAMIESON COMPANY, THE 36.66 002093 - JOHN E. REID AND ASSOCIATES, INC. 375.00 002220 - LABOR RELATIONS, INC. 427.50 002285 - LANDERS, JOHN 33.25 002310 - LEAGUE OF MINNESOTA CITIES 213.72 002326 - LET'S PLAY SOFTBALL 12.00 002330 - LICHTSCHEIDL, DAVE 135.00 002340 - LIGHTNING PRINTING, INC. 624.00 002349 - LINCOLN INSTITUTE OF LAND POLICY 28.00 002370 - LINO CABINET 1,090.00 002518 - MEALS ON WHEELS 1,500.00 002540 - MEDICA 4,349.47 002550 - MENARDS, INC. 140.12 002564 - METRO COMMERCIAL FOOD EQUIPMENT, INC 128.14 002687 - MILLS CONCRETE 20,358.50 002700 - MINNEGASCO ACCOUNTS PAYABLE, INC. 1,375.31 002743 - BCA/FORENSIC SCIENCE LABORATORY 200.00 002750 - MN. DEPT OF AGRICULTURE 50.00 Page: 4 Date: 02/09/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 002770 - MN. DEPT OF JOBS & TRAINING 226.42 002820 - MN. POLLUTION CTROL AGENCY 140.00 002844 - MINNESOTA PARK SUPERVISORS ASSOC 40.00 002870 - MN. CONWAY FIRE & SAFETY, INC. 143.00 002911 - MN DIV OF EMERGENCY MANAGEMENT 55.00 003050 - MRPA 436.00 003060 - MSSA 25.00 003071 - MUNICI-PALS, MARY JANE WIEMANN 10.00 003120 - NATIONAL REC/PARK ASSN 73.00 003250 - NORTHERN STATES POWER, INC. 2,569.36 003390 - OFFICEMAX, INC. 282.20 003430 - OSM, INC. 21,506.15 003540 - PLUNKETT'S, INC. 622.03 003590 - PREMIERE VIDEO & PHOTO 32.32 003600 - PRESS PUBLICATIONS, INC. 200.64 003670 - RADISSON ARROWWOOD 151.24 003710 - RECYCLING ASSN OF MN 110.00 003760 - REMINGTON ELECTRIC, INC. 1,157.53 003815 - CITY OF ROSEMOUNT 20.00 003850 - ROYAL OAKS CAR WASH, INC. 56.76 003860 - RUFFRIDGE-JOHNSON, INC. 367.07 003870 - S & T OFFICE PRODUCTS, INC. 332.66 003880 - SHORT-ELLIOTT-HENDRICKSON, INC. 14,689.20 004001 - SCHUMACHER, RANDALL B. -187.63 004030 - SMITH MICRO TECHNOLOGIES, INC. 5,296.70 004040 - SMITH, PEG 98.40 Page: 5 Date: 02/09/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name 004060 004172 004192 004350 004410 004427 004456 004470 004660 004670 004671 004730 004791 004800 004860 004874 004880 004890 SNAP-ON TOOL, INC. STATE OF MINNESOTA STATE OF MINNESOTA T.K.D.A. THANE HAWKINS POLAR CHEVROLET, INC. TIMESAVER OFF-SITE SECRETARIAL TODORA, GAIL TRACY FUELS, INC. URICH, TRACEY US WEST COMMUNICATIONS U S WEST CELLULAR, INC. VIKING SAFETY PRODUCTS, INC. WEATHER WATCH, INC. WESSEL, BRIAN WYLAND, MARY KAY YOUNG, BRANDON ZACK'S INC. MUN. INDUS. SUP - ZARNOTH BRUSH WORKS, INC. Total for Checking Account: 1010 Amount 628.65 390.00 997.88 20,693.86 101.64 117.75 130.00 2,817.60 67.84 150.58 1,050.35 330.17 150.00 183.60 33.00 34.88 328.07 3,663.04 231,693.82 ** Total ** $231,693.82 APAniiir AGENDA ITEM 4A STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Calling for a public hearing on the modification of the Plans for Tax Increment Financing District No. 1-4 BACKGROUND: Earlier this evening the Economic Development Authority authorized the preparation of modified Plans for Tax Increment Financing District No. 1-4 to drop all parcels from the district with the exception of Emtech and Blue Heron, which are improved parcels. The purpose of this modification is to remove parcels that no longer have capacity for providing financial assistance to industrial businesses wishing to locate in the city. Industrial development is not likely on some of the parcels in 1-4 and will no longer be within a TIF District. Certain parcels, such as the G.M. Development property in the Apollo Business Park, will be incorporated into TIF District 1-7 so that the city has capacity to provide assistance. Once the city council sets the hearing date, the modified plans will be sent to School Districts 12 and 831, and Anoka County for review and comment. OPTIONS: 1. Adopt Resolution No. 96-23 calling for a public hearing for March 25, 1996 at 6:30 p.m. in the council chambers 2. Return to staff for further consideration RECOMMENDATION: Option 1 Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-23 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE MODIFICATION OF THE PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-4 WHEREAS, on April 26, 1990 the city council of the city of Lino Lakes (the "City") adopted a tax increment financing plan (the "TIF Plan") Tax Increment Financing District No. 1-4 ("TIF District No. 1-4"); and WHEREAS, in 1991 authority over TIF District No. 1-4 was transferred to the Lino Lakes Economic Development Authority (the "EDA"); and WHEREAS, the EDA proposes to modify the TIF Plan in order to delete certain parcels from TIF District No. 1-4; and WHEREAS, Minnesota Statutes, sections 469.174 through 469.179 (the "TIF Act") requires that the City hold a public hearing on the proposed modified TIF Plan, following approval thereof by the EDA. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota as follows: 1. The city clerk -treasurer is authorized and directed to prepare a notice for publication in the official newspaper setting a public hearing before the city council to consider this matter on March 25, 1996, at p.m. in the council chambers at city hall. The notice shall be published in the newspaper at least 10 but not more than 30 days prior to the public hearing. 2. The city clerk -treasurer is hereby authorized and directed to notify Independent School District Nos. 12 and 831 and Anoka County at least 30 days prior to the public hearing and to invite their comments on the modified TIF Plan. RHB100128 LN140-11 3. The city staff and consultants are authorized and directed to take any and all other actions necessary to bring this matter before the city council at the time of the public hearing. Dated: February 12, 1996 Toohn . anders, Mayor ATTEST: kandall Schumacher, City Administrator The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. RHB100128 LN140-11 AGENDA ITEM 4B STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Resolution calling for a public hearing on the modification of the Plan for Tax Increment Financing District No. 1-7 BACKGROUND: The EDA has authorized the preparation of a modified plan for TIF District 1-7. This modified plan will add parcels to the district and provide financial assistance to two industrial projects. The parcels that will be added include the G.M. Development site in the Apollo Business Park, Glenn Rehbein's light industrial site on the 1-35W/Hwy 4�9 interchange, and the Hawkins Chemical site just north of the ilio Business Park. The momentum is there for these sites to develop over the next couple of years. Once these sites are incorporated into TIF District 1-7, the city will have the capacity to offer financial assistance. OPTIONS: 1. Adopt 'Resatut'on 96-24 calling for a public hearing on March 25, 1995 at 6:45 p.m. 2. Return to staff for further consideration RECOMMENDATION: Option 1 FEB 07 '96 13:46 KENNEDY & GRAVEN P.9 Member introduced the following resolution and moved its adoption: CITY OF LINO LA1f.ES RESOLUTION NO. 4'G - aCi RESOLUTION CALLING FOR. A PUBLIC HEARING ON THE MODIFICATION OF TATE PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-7 WHEREAS, the Lino Lakes Economic Development Authority (the "EDA") and the city council of the city of Lino Lakes (the "City") have adopted a tax increment financing plan (the "TIF Plan") Tao Increment Financing District No. 1-7 ("TIF District No. 1-7" ); and WHEREAS, the EDA proposes to modify tite TIF Plan in order to authorize assistance for two industrial facilities and to add land to TIF District No. 1-7; and WHEREAS, Minnesota Statutes. sections 469.174 through 469.179 (the "TIF pct") requires that the Qty hold a public hearing on the proposed modified TIF Plan, following approval thereof by the EDA. NOW, THEREFORE, BE 11' RESOLVED by the Qty Council of the City of Lino Lakes, Minnesota as follows: 1. The city clerk -treasurer is authorized and directed to prepare a notice for publication in the official newspaper setting a public hearing before the city council to consider this matter on March 25, 1996, at p.m. in the council chambers at city hall. The notice shall be published in the newspaper at least 10 but not more than 30 days prior to the public hearing. 2. The city clerk-treasurea. is hereby authorized and directed to notify Independent School District No. 12 and Anoka County at least 30 days prior to the public hearing and to invite their comments on the modified. TIF Plan. 3. The city staff and consultants are authorized and directed to take any and all other actions necessary to bring this matter before the city council at the time of the public hearing. Aft/100120 LN140-41 FEB 07 '96 13:47 KENNEDY & GRAVEN Dated: February 12, 1996 ATTEST: P.10 CSC -T 1 strator s, ayor The motion for the adoption of the foregoing resolution was duly "seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. xxB1Uo1.2d w140-41 (Axik AGENDA ITEM 4C STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: First Reading: Ordinance No. 01-96 offering sale of property in the Apollo Business Park to Progressive Engineering Technology, Inc. BACKGROUND: Progressive Engineering is an engineering and custom precision machining company that is currently located in Blaine. The company is planning to purchase 2.2 acres in the city -owned portion of the Apollo Business Park to build a 16,000 square foot manufacturing facility. According to the city charteit, an ordinance is required when city -owned property is sold. OPTIONS: 1. Approve the first reading of Ordinance No. 01-96 offering the sale of property in the Apollo Business Park 2. Return to staff for further consideration RECOMMENDATION: Option 1 Councilmember introduced the following ordinance and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA ORDINANCE NO. 01-96 AN ORDINANCE Ok FFRING THE SALE BY THE CITY OF LINO LAKES 2.2 ACRES OF OUTLOT B, APOLLO BUSINESS PARK The City Council of Lino Lakes, Anoka County, Minnesota does ordain: I. The real property described as approximately 327 feet fronting on the south side of Apollo Drive and approximately 297 feet in depth, in Outlot B, in Apollo Business Park, Anoka County, Minnesota, (the "Property") is owned by the City of Lino Lakes (the "City"). The city council of the City has determined that the Property is no longer needed by the City for any public purpose. II. The city council of the City authorizes sale of the Property to Progressive Engineering Technology, Inc. for $85,800. The mayor and city clerk -treasurer are hereby authorized and directed to execute such deed and other documents as may be necessary in order to sell the Property. Proceeds from the sale of the Property shall be used in accordance with the requirements of the city charter. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with section 3.09 of the city charter. John L. Landers, Mayor ATTEST: Marilyn G. Anderson, Clerk -Treasurer The motion for adoption of the foregoing ordinance was duly seconded by councilmember and upon a vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said ordinance was declared duly passed and adopted. First Reading Approved on , 1996 Second Reading Approved on , 1996 Published in the official newspaper on , 1996 AGENDA ITEM 4D STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Resolution No. 96-11 indicating preliminary intent to assist the financing of Taymark BACKGROUND: The City of Lino Lakes has received a proposal from Taylor Corporation asking for the city to assist in financing a project through the issuance of revenue bonds in the principal amount of $6,000,000. The project to be financed is for the construction of Taymark, an approximately 150,000 square foot manufa uring facility to be located on 20 acres in the Clearwater Creek Development enter. Taymark is a division of the Taylor Corporation which has a facility in White Bear Lake. It plans to build an adjunct facility that deals in prom and homecoming supplies, party goods and imprinted specialty products. Approximately 100 people with be employed in Phase 1 of the project The project will ultimately be in the range of 200,000 square feet. The Minnesota Municipal Industrial Development Act requires that the City Council indicate its preliminary intent to undertake the project and to issue the revenue bonds to finance the project. The issuance of the bonds is subject to a public hearing, approval of the project by the Minnesota Trade and Economic Development Authority, approval by the city's bond counsel and the city council, and the availability of revenue bond allocations. While the allocations have been used up for 1996, the Taylor Corporation is requesting this preliminary resolution stating the city's intent. The company will wait until new allocations are available before actually applying, which will likely be in January of 1997. At that time the city can hold a public hearing and finalize the issuance of the bonds. OPTIONS: 1. Adopt Resolution No. 96-11 indicating the city's preliminary intent to finance the Taymark project with revenue bonds 2. Return to staff for further consideration RECOMMENDATION: Option 1 Extract of Minutes of a Meeting of the City Council of the City of Lino Lakes, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Lino Lakes, Minnesota, was duly held at the City Hall in said City on Monday, the 12th day of February, 1996, at o'clock _.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION RECITING A PROPOSAL FOR AN INDUSTRIAL DEVELOPMENT PROJECT AND TAKING OFFICIAL ACTION WITH RESPECT THERETO AND INDICATING PRELIMINARY INTENT TO ASSIST THE FINANCING OF THE PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 312116.1 RESOLUTION RECITING A PROPOSAL FOR AN INDUSTRIAL DEVELOPMENT PROJECT AND TAKING OFFICIAL ACTION WITH RESPECT THERETO AND INDICATING PRELIMINARY INTENT TO ASSIST THE FINANCING OF THE PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT WHEREAS, (a) The purpose of Minnesota Statutes, Sections 469.152 through 469.165 known as the Minnesota Municipal Industrial Development Act (the "Act") as found and determined by the legislature is to promote the welfare of the state by the active attraction and encouragement and development of economically sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment; (b) Factors necessitating the active promotion and development of economically sound industry and commerce are the increasing concentration of population in the metropolitan areas and the rapidly rising increase in the amount and cost of governmental services required to meet the needs of the increased population and the need for development of land use which will provide an adequate tax base to finance these increased costs and access to employment opportunities for such population; (c) The City Council of the City of Lino Lakes (the "City") has received a proposal from Taylor Corporation, a Minnesota corporation (the "Company"), that the City assist in financing a Project hereinafter described, through the issuance of a Revenue Bond or Bonds or a Revenue Note or Notes in the maximum aggregate principal amount of $6,000,000 (hereinafter referred to in this resolution as "Revenue Bonds") pursuant to the Act; (d) The City desires to facilitate the selective development of the community, retain and improve the tax base and help to provide the range of services and employment opportunities required by the population; and the Project will assist the City in achieving those objectives. The Project will help to increase tax capacities of the City and surrounding area and help maintain a positive relationship between tax capacities and debt and enhance the image and reputation of the community; (e) The Project to be financed by the Revenue Bonds is an approximately 150,000 square foot manufacturing facility to be located at the I-35 and County Road 14 interchange, Lino Lakes, Minnesota and consists of the acquisition of land and 312116.1 improvements thereon and the construction and equipping of the facility for Taymark (an operating division of the Company), and will result in the employment of additional persons to work within the facilities; (f) The City has been advised by representatives of the Company that conventional, commercial financing to pay the capital cost of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be significantly reduced; (g) No public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota, as follows: 1. The Council hereby indicates its preliminary intent to undertake the Project pursuant to the Minnesota Municipal Industrial Development Act and to issue the Revenue Bonds in the maximum aggregate principal amount of $6,000,000 pursuant to the Act to finance the Project. 2. On the basis of information available to this Council it appears, and the Council hereby finds, that the Project constitutes properties, real and personal, used or useful in connection with one or more revenue producing enterprises engaged in any business within the meaning of Subdivision la of Section 469.153 of the Act; that the Project furthers the purposes stated in Minnesota Statutes, Section 469.152; that the availability of the financing under the Act and willingness of the City to furnish such financing will be a substantial inducement to Company to undertake the Project, and that the effect of the Project, if undertaken, will be to encourage the development of economically sound industry and commerce, to assist in the prevention of the emergence of blighted and marginal land, to help prevent chronic unemployment, to help the City retain and improve the tax base and to provide the range of service and employment opportunities required by the population, to help prevent the movement of talented and educated persons out of the state and to areas within the State where their services may not be as effectively used, to promote more intensive development and use of land within the City and eventually to increase the tax base of the community. 3. The issuance of the Revenue Bonds by the City is subject to, among other things, (a) the holding of a public hearing on the proposal, (b) the approval of the Project by the Minnesota 312116.1 2 Trade and Economic Development Authority (the "Authority"), (c) review and approval of the proposed Project by the City's Bond Counsel, (d) the availability of an allocation for the issuance of tax exempt obligations, and (e) final approval by this Council, the Company, and the purchaser of the Revenue Bonds as to the ultimate details of the financing of the Project. 4. Company has agreed and it is hereby determined that any and all costs incurred by the City in connection with the financing of the Project whether or not the Project is carried to completion and whether or not approved by the City will be paid by Company. 5. Nothing in this resolution or in the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project or otherwise granted to the City for this purpose. The Revenue Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any liability thereon. The holder of the Revenue Bonds shall never have the right to compel any exercise of the taxing power of the City to pay the outstanding principal on the Revenue Bonds or the interest thereon, or to enforce payment thereof against any property of the City. The Revenue Bonds shall recite in substance that the Revenue Bonds, including interest thereon, is payable solely from the revenue and proceeds pledged to the payment thereof. The Revenue Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. 6. It is the purpose of this resolution to evidence the commitment of the parties and their intentions with respect to the proposed Project in order that the Company may proceed without delay with the commencement of the acquisition, installation and construction of the Project with the assurance that there has been sufficient "official action" within the meaning -of the Internal Revenue Code of 1986, as amended, to allow for the issuance of industrial revenue bonds (including, if deemed appropriate, any interim note or notes to provide temporary financing thereof) to finance the entire cost of the Project upon agreement being reached as to the ultimate details of the Project and its financing. 7. In anticipation of the final approval by the City of the issuance of the Revenue Bonds to finance all or a portion of the Project, and in order that completion of the Project will not be unduly delayed when approved, the Company is hereby authorized to make such expenditures and advances toward payment of that portion of the costs of the Project to be financed from the 312116.1 3 proceeds of the Revenue Bonds as Company considers necessary, including the use of interim, short-term financing, subject to reimbursement from the proceeds of the Revenue Bonds if and when delivered but otherwise without liability on the part of the City. Adopted by the City Council of the City of Lino Lakes, Minnesota, this 12th day of February, 1996. Mayor Attest: City Clerk -Treasurer 312116.1 4 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF LINO LAKES I, the undersigned, being the duly qualified and acting Clerk -Treasurer of the City of Lino Lakes, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to a resolution giving preliminary approval to an industrial development project. WITNESS my hand this 12th day of February 1996. City Clerk -Treasurer 312116.1 5 AGENDA ITEM NO. 5A STAFF ORIGINATOR David J Pecchia, Chief of Police DATE February 12, 1995 TOPIC Consider Permanent Full time Employment Status of Wendy Rohwer for Police Secretary BACKGROUND The Police Department has a full time clerical position open. We advertised for this position by posting it for over 5 days at City Hall, Police Department and Parks & Recreation Department. Two applicants applied for the position. Interviews and testing were conducted. After reviewing the results of testing process, it is our recommendation that the current part time temporary employee, Wendy Rohwer be appointed to fill this vacancy. OPTIONS 1. Approve recommendation. 2. Return to staff for further review. RECOATION 1. Approve AGENDA ITEM 6 STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: 219/96 TOPIC: Continuation of Public Hearing and Receive Petition 12th Avenie and Holly Drive Improvements � v BACKGROUND: - I The public hearing for the proposed improvements to 12th Avenue and olly Drive was continued from January 22, 1996. Additional information from staff will be presented at the meeting. Attached with this report is a petition from property owners along 12th Avenue and Holly Drive petitioning against assessment to their properties for road andII utility improvements. This petition is provided for Council's recognition at this time. i'° OPTIONS: The public hearing was held open from January 22, 1996. If Council feels that sufficient information has been received during the public hearing, Council could close the hearing. Otherwise, the public hearing should be continued to a later date. 4"- ?"4. Alq C)4A)k'' >. .L9 rte- )ns+% �v+ alk abbeA 1DSO,d0 t tocpA PETITION ON IMPROVEMENTS TO HOLLY DRIVE WEST, HOLLY COURT, 812TH AVE. We, the following residents of Lino Lakes, petition the City of Lino Lakes, not to assess our properties, in the future, due to road improvements and/or sewer and water improvements on Holly Drive West, Holly Court, and 12th Avenue. We, the undersigned, registerd voters of Lino Lakes, are solely responsible for the circulation of this petition in our neighborhood: 1. 2. ***************** ****************************************** PROPERTY OWNER {LEGIBLE SIGNATURE} STREET ADDRESS 2. �S ktcl.,4._ /6vtif 1gi.L-v _//fk_222.4&1‹: aw"- GAQA_Az 3. ((CT / a71Aor- -s ?ye) 9 /op. v. ("/92 . 4at ora - L ie ¶t /At4, r �� //o/ tgd /7 L ./-,1 k { 4 LI( 3F 12. 13. 14. PETITION ON IMPROVEMENTS TO HOLLY DRIVE WEST, HOLLY COURT, & 12TH AVE. We, the following residents of Lino Lakes, petition the City of Lino Lakes, not to assess our properties, in the future, due to road improvements and/or sewer and water improvements on Holly Drive West, Holly Court, and 12th Avenue. We, the undersigned, registerd voters of Lino Lakes, are solely responsible for the circulation of this petition in our neighborhood: 1. 2. 3. **********************************:*********************** ************ PROPERTY OWNER (LEGIBLE SIGNATURE} STREET ADDRESS 1. --� 0I-�tQ- d/► '� 1 S Holy f pr. Li,/L/kero S� y �z75- /7/-"&r /2e w -me-. ,i-75em. (2 /4 /_7 D ' b %w li g5 23 d 4. 7. k 3 la6.5 ..C603J LIAAAILLU_S- 3-0'3 8. 9. 10. 11. 12. 13. 14. g fITION ON IMPROVEMENTS TO HOLLY DRIVE WEST, HOLLY COURT, & 12TH AVE. We, the following residents of Lino Lakes, petition the City of Lino Lakes, not to assess our properties, in the future, due to road improvements and/or sewer and water improvements on Holly Drive West, Holly Court, and 12th Avenue. We, the undersigned, registerd voters of Lino Lakes, are solely responsible fort the ciculat,or of this petition in our neighborhood: 1.. ******************** 2. ************************************************** E GNATURE) STREET ADDRESS s,41uLop.4 iff-2-Agy&L_Et �G�cs #0 lex pg. /77 /2 12_ 13. 14. STAFF ORIGINATOR DATE TOPIC BACROR I ‘45 0-s • 610 AGENIqe ITEM 8 A. Jac" Mary Kay Kay Wyland - February 9, 1996 96-1-S, Anoka County Corrections, 7555 4th q 41" Avenue, Site Plan Review OV) V)(41L,v Anoka County would like to construct a 36 bed Juvenile Detention Center, approximately 10,600 square feet in area, on its property QJft at 7555 4th Avenue (south/west corner of Lilac and 4th Avenue) . The building will be used to secure and hold violent juvenile offenders. The site currently contains two (2) juvenile detention cottages, a juvenile shelter, and a 60 bed medium security facility for adult county offenders (workhouse). The new County Project Description is as follows: The new building will be west of the existing shelter. A secure connection to the shelter will allow dual use of the existing gym. The Juvenile Shelter will get 400d service from the State prison, just as the County Juvenile Center does now. Visitors to the building will park south of the building along with the staff. Sanitary sewer and water will connect to nearby utilities. Storm water will be directed to an existing pond which will be enhanced. ce'' '116 Planning Coordinator frry',,eisjjOrN) \erx \VP* Perimeter walls will be built of solid reinforced concrete masonry. The exterior of the building will have earth tone colors that will complement the existing adjacent cottages and match the Juvenile Center, and have a heavy landscape tree buffer to the north (much of it is existing). Each entrance will be secured by remote controlled doors and sally ports. The required outdoor recreation areas will have tight -meshed chain link material with a sloped top so as to be unclimable. No "razor ribbon" will be used. The facility will be licensed by the State Department of Corrections and meet their standards for security. The center is part of a state-wide expansion of juvenile detention beds funded by the State of Minnesota. The City's Police Department originally expressed concerns regarding security and use of the facility. However, they have met with County Corrections Staff and worked out an agreement that will include special security services for the Lino Lakes Police Department and a much needed holding cell on the County site. County Corrections staff are also present this evening for any questions Council may have. SITE PLAN REVIEW The property is Zoned PSP, Public/Semi-Public, and the Zoning Ordinance provides that "all public buildings for county and state government" are permitted uses. The site is approximately ten (10) acres in size and owned by Anoka County. The State of Minnesota owns the balance of this quarter section or roughly 150 acres. The original site plan review request included a side yard variance for 5' which would have allowed the building to be constructed 5' from the west property line. There was much discussion at the Planning and Zoning Board meeting regarding this variance request. The P & Z did recommend approval of the site plan, however, they added a condition that the County pursue a land transfer with the State of Minnesota which would ultimately eliminating the need for a variance. After County consideration of this requirement, the building size was modified so that a 10' setback could be maintained. Setbacks: The revised building plan meets all setback requirements of the Zoning Ordinance, including the 10' side setback requirement. Building Height: A maximum height of 45' is allowed according to the Ordinance. The proposed structure will be within that requirement. Landscaping/Buffering: A landscape plan has been provided which indicates plantings at the entrance to the building. A large grove of evergreen trees will screen the building from Lilac Road. The County has indicated, to the State, that if any trees are removed during construction, they will be replaced with 4" diameter trees. In addition, the County will be installing an 8' high wood fence to separate the County Juvenile Detention building from a State Adult Facility to the west, as requested of the State. Aesthetic Compatibility: The proposed structure will be constructed of face brick and stucco to match the existing shelter with brown tinted glass. The building will be substantially screened from the east by the existing juvenile shelter. Off -Street Parking: 18 Parking Stalls, including two handicapped spaces, shall be provided south of the proposed new construction. Additional parking is also provided elsewhere on the site and via contract with the State Correctional Facility Circulation and Access: Access to the site will be provided from 4th Avenue through the State Correctional Facility entrances. Again, the County has an agreement with the State providing for this access arrangement. Loading and Trash: An adequately screened trash enclosure will be provided south of the proposed structure. Lighting: A lighting schedule has been provided which illustrates the area surrounding the proposed building. However, the Planning and Zoning Board have recommended that the County install street lights at 4th Avenue and Apollo Drive, 4th Avenue and Lilac, Lilac and Apollo Drive, and just east of Patti Drive on Lilac. The purpose of the street lights is to provide adequate lighting in the vicinity should there be a need in respect to the use of the facilities. Signs: Signage locations have been indicated on the site plan. We would advise the applicant that sign permits will be required for any signage which must comply to the City's Sign Ordinance. Utilities, grading and drainage: Plans relating to utilities, grading and drainage shall be subject to the review and approval of the City Engineer. City sewer and water are available to serve this site from 4th Avenue. In summary, the Planning and Zoning Board recommended approval of the site plan at their January 10, 1996 meeting with the conditions listed below. City Staff woul ad ondition that a Special Security Services agreement be " pith the Lino Lakes Police Department* 1. Proper building permits be obtained prior to construction, the building permits shall include utilities fees as calculated by the City Engineer. 2. Proper sign permits be obtained prior to any sign installation. 3. Final utility, drainage and grading plans shall be approved by the City Engineer. 4. The parking area shall be provided with a hard surface with concrete curb and gutter surrounding all access drives and parking areas. 5. Existing screening shall be maintained along Lilac 6. The County shall provide additional street lighting following locations: - 4th Avenue at Lilac Drive - 4th Avenue at Apollo Drive - Lilac Drive just east of Patti Drive - Lilac Drive at Apollo Drive Drive. at the note: Recommendation No. 7 indicated in the P & Z minutes from 1/10/96 may be eliminated as there is no longer a need for a variance. OPTIONS 1. Approve Site Plan Review with conditions listed above, including special security services agreementoieeisgerol 2. Return to staff for further consideration RE COMMENDATION 1. Option 1 CY- MEI aevner cs .� .�, 9 :. ._1h70 ...-.. ____ _t ., r 11_1111101 cwramwair 0 elli JIoVIIIIiJ _ _ 1 _____ lo IIanit g0000 Q1 sio leas II Ill cocit RAM IEN if Qw 0 0ir LINOS^C'Aj(Q,. a:~ JWiao1I 0 RENABIUTA onz gyF�:��::::..: elEi Imill mi y...:... 11111111111121111111 RIO onearter AGENDA ITEM 11 STAFF ORIGINATOR Randy Schumacher, City Administrator DATE 9 February 1996 TOPIC Custodial Service Please find attached a document listing the difference between a cleaning service, and a full-time custodian. Given the savings, it was determined that bids would be let for a cleaning service. The bids received were as follows: Bilder Maintenance Ray Johnson )<"A11ieri Inc. 1. Award the bid Council perogative $38,021.00 $31,758.00 $21,321.00 City of Lino Lakes Cost Comparison of Custodian vs. Cleaning Service 1996 Budget Custodian Base Wage 21,299 Overtime 3,000 FICA 1,859 PERA 1,089 Health 4,020 Life 100 Worker's Comp 2,099 Total budgeted 33,466 Bids Received ................................................ ;: Bilder Maintenance Ray Johnson L'Allier, Inc. 1996 Bids Budget Difference 38,021 33,466 4,555 31,758 33,466 (1,708) 21,321 33,466 (12,145) AGENDA ITEM 8 B STAFF ORIGINATOR Mary Kay Nyland - Planning Coordinator DATE February 8, 1996 TOPIC Clearwater Creek Easement Documents The Clearwater Creek Plat received Final Plat Approval, from the City Council, on November 13, 1995. A portion of the site has been final graded and some revisions made to a ponding area adjacent to Lots 8 and 9, Block 1 on Clearwater Creek Court. The revisions were made to avoid a large Oak Tree. Easements are required over all drainage and ponding areas and are typically shown on the final plat and survey documents. Because this ponding area was revised following final plat and does not following the platted easement, new documents are required. The attached drawing provides a detail of the revised easements. Our Engineering Consultant, John Powell, has reviewed the easement documents and has indicated that they are in order. We would, therefore, recommend that the Council accept the two easement documents as submitted. 1. Accept easement documents as presented. 2. Return to staff for further consideration. Option 1 FEB -08-1996 16:00 MIDWEST LS & CE 612 786 9208 P.02/02 w 1 yr• H• NV i \ w ‘` v. 4••• 'dr !� by f fx`g'�,7. ,` `� \ 1 Nte i i + j r ,ti • AP �4- 1 f ► ti t �r• i` Nle, 1 I + . 1 1 I l 1 i� .b 1 .4.. i 1 i + 1 1 + 1 alt .�- Yr \ ; X 918. 18. ; 1• ti ► w ;`• �� N,- 4! 7 8.1 `i'� ► `~ 24" OAK ► \ • r `� 1 r. . Y ,`. �%,,'r. 18.4 Sie'4 4" OAK 1 i w w 44:".. di df `'X .414.O \ -..N. N dr 1 N.ti 1 NI,4i ', U %.,,• le . • V`` 4 i .40 1 1 N. , ; fi\ TV 4' tAt 1 .V til+ t 1 Vag Vr 4- .1. X %13., 11 • 1 0 esi Q V i 2 i 4- tib. 12;, RCP,„ 4- [..F. 18_' t e INV 915. -91-5 _918.6 ` _ _colony_ .•.-� R • . u dip Y X rr: ff f4� � f' MIN. 915.5 • TOTAL P . 02 CLEARWATER CREEK NOTES: ssellsemais o maim VA PION /r x to Amu YID K UMWir. act AN° • ADAMS Wr•Oq RGa •OMITS. MOM WNW •oraMOti -O MOMS •[COS MAIN7. Ms of ~OW K 100 ALM IOW Nasal W INC (fd le INT r n. m iAsgO AL WAS A •E•ssO II I IMAMN NO2'57.5.7'E CITY OF LINO LAKES ANOKA COUNTY, MINNESOTA GRAPHIC SCALE (wralr) Mak OD R co ♦2 yt {IJ ii 2 ..... s a2'srs2• r i SOUTH LINE OF Nr 1/4 OF NE 1/4 OF SEF 21, IT. 31, R. 22. 1 — —?-- 11 o � J �C1y S 1/20F 25. T. 31, R. 22. OSAMIOr MO LIMY EAN34073 AST a1CIFM 1116' AMC 11 FUT N NOM MAX A4R.MwMi {OT LIMES MA= 01110 711 AOM"ATF0. AMO le FELT w MTM AMD AOMC/MO MCMT- -IFAT LAM AS. SOWN ON TME Ful. S AMOMA COIAO T MONIMENT AT Y NE 1/4 COR. C. 5. 2.1 . R _--_- NE1/4 OF SEF 2_T. 31,R22 .A 1232.46_A--e-.---n--.-s---e---A N0. 84/r.EST UNE OF Mr 1/4 OF f NE 1/4 OF SEC. 2A R T. 31, 22. ..::i ..{I'.... , . . S 0 655.02 --.11.4002.66 - se 3o'r MIDWEST Lead Surveyors Is CMO Engineers, lao. SMEST 5 01 1 5, 71 AGENDA ITEM 7 Staff originator: Randy Schumacher Date: February 9, 1996 Topic: Approving Resolution 96-12 Designating Community Development Block Grant Funding for the City of Lino Lakes for Funding Year 1996-97 Background The amount of funding that the City of Lino Lakes will be receiving for 1996-1997 is estimated to be $37,605.00. When Anoka County receives a final figure from the Federal government, they will inform the City. This figure may be Tess then the estimated $37,605.00. If there is a change in the amount of funding, the City Council will need to amend Resolution 96-12 for the change. The City Council held it's CDBG public hearing on January 22, 1996, and heard funding requests from several organizations. Options Option 1 - Administrator's first recommendation is as follows: Anoka County Community Action Program $4,328.00 Alexandra House $5,000.00 Community Emergency Assistance Program $1,000.00 Forest Lake Youth Service Bureau $5,000.00 North Anoka Meals on Wheels $3,117.00 Rise $2,500.00 Lino Lakes Senior Coordinator $15,662.00 ADA Program -two TDD phones $ 998.00 Total Allocation < $ 37,605.00 Option 2 Administrator's second recommendation is as follows: Anoka County Community Action Program $4,328.00 Oc " Alexandra House $5,000.00, Community Emergency Assistance Program $1,000.00 Forest Lake Youth Service Bureau $5,000.00 1\ North Anoka Meals on Wheels $2,517.00 Rise $2,500.00 Lino Lakes Senior Coordinator $16,262.00 (includes $600.00 toward insurance) ADA Program -two TDD phones $ 998,00 Total Allocation Recommendation First recommendation - Option 1 Second recommendation Option 2 $ 37,605.00 OPTION 1 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION 96-12 A RESOLUTION DESIGNATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR THE CITY OF LINO LAKES FOR FUNDING YEAR 1996-1997. WHEREAS, The City of Lino Lakes is anticipating receiving Community Development Block Grant Funds in funding year 1996-1997 in the amount of $37,605.00 ($38,605.00 less $1,000.00 for County administration costs), and WHEREAS, The City Council supports the funding of a Senior Outreach Program for our community through the Anoka County Community Action Program, and WHEREAS, The City Council supports Alexandra House and its cause of assisting families with intervention services, and WHEREAS, The City Council supports the Community Emergency Assistance Program and its mission of helping people become self-sufficient and maintain their dignity, and WHEREAS, The City Council supports the Forest Lake Youth Service Bureau and its goal of providing service to the communities youth, and WHEREAS, The City Council supports the Meals on Wheels Program, designed to provide food to homebound seniors and handicapped individuals, and WHEREAS, The City Council supports the Rise Program, designed to provide assistance to area residents with physical and/or mental handicaps. WHEREAS, The City Council supports the continuation of the Senior Citizens Center Coordinator Program which has been funded through C.D.B.G. funds since its inception, and WHEREAS, The City has an adopted ADA plan and the plan recommends that each facility have a TDD phone system. Page 2 Resolution 96-12 NOW THEREFORE BE IT RESOLVED: 1. That the Lino Lakes City Council hereby requests that $4,328.00 of its 1996- 1997 C.D.B.G. funds be designated for the Anoka County Community Action Program. 2. That the Lino Lakes City Council hereby requests that $5,000.00 of its 1996- 1997 C.D.B.G. funds be designated for Family Intervention Services provided by the Alexandra House. 3. That the Lino Lakes City Council hereby requests that $1,000.00 of its 1996- 1997 C.D.B.G funds be designated towards the Community Emergency Assistance Program. 4. That the Lino Lakes City Council hereby requests that $5,000.00 of its 1996- 1997 C.D.B.G funds be designated towards the Forest Lake Youth Service Bureau. 5. That the Lino Lakes City Council hereby requests that $3,117.00 of its 1996- 1997 C.D.B.G funds be designated towards the Meals on Wheels Program. 6. That the Lino Lakes City Council hereby requests that $2,500.00 of its 1996- 1997 C.D.B.G. funds be designated towards the Rise Program, to go towards the purchase of a van. 7. That the Lino Lakes City Council hereby requests that $15,662.00 of its 1996- 1997 C.D.B.G. funds be used in support of the Senior Citizen Coordinator Program, designed to promote the center's programs. 8. That the Lino Lakes City Council hereby requests that $998.00 or its 1996-1997 C.D.B.G. funds will be designated towards the ADA program to purchase two TDD phones(Police and Park /Recreation building). 9. That the aforementioned dollar allocations shall be expended to the fullest extent possible given possible public service limitations at Anoka County. Page 3 Resolution 96-12 Adopted by the Lino Lakes City Council this 12th Day of February, 1996. John L.. Landers, Mayor Marilyn G. Anderson, Clerk/Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. OPTION Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION 96-12 A RESOLUTION DESIGNATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR THE CITY OF LINO LAKES FOR FUNDING YEAR 1996-1997. WHEREAS, The City of -Lino Lakes is anticipating receiving Community Development Block Grant Funds in funding year 1996-1997 in the amount of $37,605.00 ($38,605.00 less $1,000.00 for County administration costs), and WHEREAS, The City Council supports the funding of a Senior Outreach Program for our community through the Anoka County Community Action Program, and WHEREAS, The City Council supports Alexandra House and its cause of assisting families with intervention services, and WHEREAS, The City Council supports the Community Emergency Assistance Program and its mission of helping people become self-sufficient and maintain their dignity, and WHEREAS, The City Council supports the Forest Lake Youth Service Bureau and its goal of providing service to the communities youth, and WHEREAS, The City Council supports the Meals on Wheels Program, designed to provide food to homebound seniors and handicapped individuals, and WHEREAS, The City Council supports the Rise Program, designed to provide assistance to area residents with physical and/or mental handicaps. WHEREAS, The City Council supports the continuation of the Senior Citizens Center Coordinator Program which has been funded through C.D.B.G. funds since its inception, and WHEREAS, The City has an adopted ADA plan and the plan recommends that each facility have a TDD phone system. Page 2 Resolution 96-12 NOW THEREFORE BE IT RESOLVED: 1. That the Lino Lakes City Council hereby requests that $4,328.00 of its 1996- 1997 C.D.B.G. funds be designated for the Anoka County Community Action Program. 2. That the Lino Lakes City Council hereby requests that $5,000.00 of its 1996- 1997 C.D.B.G. funds be designated for Family Intervention Services provided by the Alexandra House. 3. That the Lino Lakes City Council hereby requests that $1,000.00 of its 1996- 1997 C.D.B.G funds be designated towards the Community Emergency Assistance Program. 4. That the Lino Lakes City Council hereby requests that $5,000.00 of its 1996- 1997 C.D.B.G funds be designated towards the Forest Lake Youth Service Bureau. 5. That the Lino Lakes City Council hereby requests that $2,517.00 of its 1996- 1997 C.D.B.G funds be designated towards the Meals on Wheels Program. 6. That the Lino Lakes City Council hereby requests that $2,500.00 of its 1996- 1997 C.D.B.G. funds be designated towards the Rise Program, to go towards the purchase of a van. 7. That the Lino Lakes City Council hereby requests that $16,262.00 of its 1996- 1997 C.D.B.G. funds be used in support of the Senior Citizen Coordinator Program, designed to promote the center's programs. 8. That the Lino Lakes City Council hereby requests that $998.00 or its 1996-1997 C.D.B.G. funds will be designated towards the ADA program to purchase two TDD phones(Police and Park /Recreation building). 9. That the aforementioned dollar allocations shall be expended to the fullest extent possible given possible public service limitations at Anoka County. Page 3 Resolution 96-12 Adopted by the Lino Lakes City Council this 12th Day of February, 1996. John L.. Landers, Mayor Marilyn G. Anderson, Clerk/Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM 8 A. STAFF ORIGINATOR Mary Kay Wyland - Planning Coordinator DATE February 9, 1996 TOPIC 96-1-S, Anoka County Corrections, Avenue, Site Plan Review '555 4th Anoka County would like toconstruct a 36 bed Juvenile etention Center, approximately 10,600 square feet in area, on its property at 7555 4th Avenue (south/west corner of Lilac and 4th venue). The building will be used to secure and hold violent juvenile offenders. The site currently contains two (2) juvenile detention cottages, a juvenile shelter, and a 60 bed medium security facility for adult county offenders (workhouse). The new County Project Description is as follows: The new building will be west of the existing shelter. A secure connection to the shelter will allow dual use of the existing gym. The Juvenile Shelter will get food service from the State prison, just as the County Juvenile Center does now. Visitors to the building will park south of the building along with the staff. Sanitary sewer and water will connect to nearby utilities. Storm water will be directed to an existing pond which will be enhanced. Perimeter walls will be built of solid reinforced concrete masonry. The exterior of the building will have earth tone colors that wi l l complement the existing adjacent cottages and match the Juvenile Center, and have a heavy landscape tree buffer to the north (much of it is existing) . Each entrance will be secured by remote controlled doors and sally ports. The required outdoor recreation areas will have tight -meshed chain link material with a- sloped top so as to be unclimable. No "razor ribbon" will be used. The facility will be licensed by the State Department of Corrections and meet their standards for security. The center is part of a state-wide expansion of juvenile detention beds funded by the State of Minnesota. The City's Police Department originally expressed concerns regarding security and use of the facility. However, they have met with County Corrections Staff and worked out an agreement that will include special security services for the Lino Lakes Police Department and a much needed holding cell on the County site. County Corrections staff are also present this evening for any questions Council may have. SITE PLAN REVIEW The property is Zoned PSP, Public/Semi-Public, and the Zoning Ordinance provides that "all public buildings for county and state government" are permitted uses. The site is approximately ten (10) acres in size and owned by Anoka County. The State of Minnesota owns the balance of this quarter section or roughly 150 acres. The original site plan review request included a side yard variance for 5' which would have allowed the building to be constructed 5' from the west property line. There was much discussion at the Planning and Zoning Board meeting regarding this variance request. The P & Z did recommend approval of the site plan, however, they added a condition that the County pursue a land transfer with the State of Minnesota which would ultimately eliminating the need for a variance. After County consideration of this requirement, the building size was modified so that a 10' setback could be maintained. Setbacks: The revised building plan meets all setback requirements of the Zoning Ordinance, including the 10' side setback requirement. Building Height: A maximum height of 45' is allowed according to the Ordinance. The proposed structure will be within that requirement. Landscaping/Buffering: A landscape plan has been provided which indicates plantings at the entrance to the building. A large grove of evergreen trees will screen the building from Lilac Road. The County has indicated, to the State, that if any trees are removed during construction, they will be replaced with 4" diameter trees. In addition, the County will be installing an 8' high wood fence to separate the County Juvenile Detention building from a State Adult Facility to the west, as requested of the State. Aesthetic Compatibility: The proposed structure will be constructed of face brick and stucco to match the existing shelter with brown tinted glass. The building will be substantially screened from the east by the existing juvenile shelter. Off -Street Parking: 18 Parking Stalls, including two handicapped spaces, shall be provided south of the proposed new construction. Additional parking is also provided elsewhere on the site and via contract with the State Correctional Facility. Circulation and Access: Access to the site will be provided from 4th Avenue through the State Correctional Facility entrances. Again, the County has an agreement with the State providing for this access arrangement. Loading and Trash: An adequately screened trash enclosure will be provided south of the proposed structure. Lighting: A lighting schedule has been provided which illustrates the area surrounding the proposed building. However, the Planning and Zoning Board have recommended that the County install street lights at 4th Avenue and Apollo Drive, 4th Avenue and Lilac, Lilac and Apollo Drive, and just east of Patti Drive on Lilac. The purpose of the street lights is to provide adequate lighting in the vicinity should there be a need in respect to the use of the facilities. Signs: Signage locations have been indicated on the site plan. We would advise the applicant that sign permits will be required for any signage which must comply to the City's Sign Ordinance. Utilities, grading and drainage: Plans relating to utilities, grading and drainage shall be subject to the review and approval of the City Engineer. City sewer and water are available to serve this site from 4th Avenue. In summary, the Planning and Zoning Board recommended approval of the site plan at their January 10, 1996 meeting with the conditions listed below. City Staff would add a condition that a Special Security Services agreb n f e -c p3et d -with the Lino Lakes Police Department; inGilg items 1. Proper building permits be obtained prior to construction, the building permits shall include utilities fees as calculated by the City Engineer. 2. Proper sign permits be obtained prior to any sign installation. 3. Final utility, drainage and grading plans shall be approved by the City Engineer. 4. The parking area shall be provided with a hard surface with concrete curb and gutter surrounding all access drives and parking areas. 5. Existing screening shall be maintained along Lilac Drive. 6. The County shall provide additional street lighting at the following locations: - 4th Avenue at Lilac Drive - 4th Avenue at Apollo Drive - Lilac Drive just east of Patti Drive - Lilac Drive at Apollo Drive (0,1} - note: Recommendation No. 7 indicated in the P & Z minutes from 1/10/96 may be eliminated as there is no longer a need for a variance. OPTIONS ............................. ............................. ........................... 1. Approve Site Plan Review with conditions listed above, including special security services agreement including a holding cell at the County Adult Detention Facility. 2. Return to staff for further consideration RECOMMENDATION 1. Option 1 friwg.'ifr wo OW Mai Poilifirri sem; 111111-1114011/11111Unlign41 lN0 AM MMC NORTN ;Wag% 9 1.11262011 Minn NI iEFiIrf=iii1!!1III ____ ` �_ tazio twin lig (`j���Spjp_,{�-..- LL•: a' ==MEef��� i�� �31saw�C�31 k33$ ~ b 0000MEM p 9 ��D JaliEEl III ff MFla CO sr a,®EN *1 EC REF DIM wi Iv OQ�O 1-10110 0 i iIIIIII!IMIIIIi � ..,,...„... Xt.:: ci ilis,- 344' o- 1111111111\ !Milli'II 12/15/95 arobs• 1 ICCIA1C WOO LEGEND 111 Ai&u FIRST FLOOR PL VEV SCA& le."•14ta 42M-Elre 1. O.C. TO LW LOCATION OF ILL CONTROL JOINTS 1// MC/1=T. L114.10 NOTE • AL CJII1.02111€14 OULL1101C. 3.. ALL cam s &RCM ?LOO W FON ILT.INIMI TioilICT. ILNIT01D1 � tALFONY ID3P1011 1NFFIJOIS TO SCT.INIIT/41 COMM FON IDYL 1100K -UP. CONCCTION IT =TWA. 1.11COVHCAL CONTLICTONS. ILAUFC111 PANTITIONS ONLY woe *NCO ON 111TOCTLOOL OTIONOISS. 7.1L0.PCO FMK PUAINKI ICO DICIAND CELLS. MOW AL TOLLS ORM TO OM MPS NOTED OTHERWISE inZ MOND 0011C. CNC. NALL VW sato. TO KM axa=craza To orac. =a= wpm • Voifils STOOL 2!=2 CATTY WALL 9515 AR 4 • SNOW�KrENpCE OON6TINICION COUNTY ROAD NO. 153 • •� • •• e CONSTIOCTION LINT • LABEL COWRY SG JN M PLANT SCHEDULE CONON HALE SEA CRELN. JUNIPER ANPER N C ES 4 M STI9Pr4 PIC SIZE ROOT 24. IN. 6 QAC. 1r . HI. 6.61. 414. NOTES, S . L ILL MEAS TO 3E RESOEOEO 10 SEDAN TO NATWIL TIEOITAION MTNN COISTRUCMON LINT. L 4. Or WIELDED NULCN ON MEED BARRIER FABRIC 6 PUKING OM 1 IMMINENT NON 1 .•. •• SITE PUN scKt- r -,a -w 6oE0/L 1211 1. W R&TO r.6 L NEW a CUT RN 6I MIt�MAT $ 00311113. RESTORE 1OEM1R MO 6M3CIIT petit* P14010 TO KM 1CWP14313 AT raw IILMo6 L p10 MOTOR Of 1,11"11061 ?1M 3. COMM. CONTRACTOR TO r.1 1. ri'1101 MOOD SCREEN PINCE. 6 CIL 0011 r-0.00( SATS lir—CONSTRUCTOR 1007 ® ENLARGED SITE PLAN SCALE- r -21r -o. pi NORTH 12/1aros 1 :9515: S143111 MCC HS.C.LOURNO 51 CONSTRUCTION COUNTY ROAD NO. 153 `OOONETNUCTION PLANT SCHEDULE A LABEL QUANTITY COMMON NAME SCJ AN ! SEA GREEN JAPER 4 LIMA OUCHES ! MKTIO N PSE SIZE ROOT 24' NT. 12' NT. 5-tNT. 5 COL. 5 OA. RS5 COMA. . mommy L MJ. AREAS 10 SE RESEE000 TO RETURN TO MALAN; VEDITATION MINN C00STRUCfgm LMT. 2.4' OF 3141E00E0 (5301 ON MEED SARRER FNTR C F FLAIRNO SED. WALKER BUILDING 335.38 ser 3216'W cox- OE/CML MOTES. t «PERM. CONTRACTOR TO r. 1 L NEM CURB CUT MTM IBM CUM TO MATCH 01050112. RESTORE 5OEMALM NO SAMOA b0STNO FAVNC TO OLDS MEW PAVOIC AT NEW SLANGS 2. COMM 001MIACTOR S TO EXTERIOR Cr F r-13" NM "MP' 3. SNERAL CONTRACTOR TO F. • 1. 11,1r11001 8000 SCREEN MICE. OSITE PLAN- W .HTtN4 SCM.E- r -4o' -o - 14µT FIAT. t68 601E040 life TA' - P01.e MOMMJTEP T/re 's' - PJnu. MO*JfEU f1149/LE 1 T f lc —N— 1 4..C' MSE CATE- 1111. PAYING MST. CLARE O OoS0 v "C QOIISTOIICTION UNIT C.S. 0 0 C.L �DOIaAraR SANFORD BUILDING ENLARGED SITE PLAN SCILE- r -2o' -0- 4 01/03/96 0. Id 9515 Al • • 4. 44.1 CONSTRUCTION WIT WATXR �► I OWMCC ILC. WANT CONSTRUCTION IONSOr ONTNISSer olutititi0 $614 .„ A);" j'T. O tTh WI 111,11111211 11: ,gki, SITE CEJ - rl-a nil 11 II lin roe vat* ta jTH ,95 I .14 9515_ Al uvell .• • - : •••i• : . ••• i54.% ME.1AL . , • : • ..*60(4;;!Ff••9 104 F-Ktrit. • • ... • • „:„.••• .27..ZZ=E1. ALE . ..•. . . • SCALE.. •VII "•11 " CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES SATE TIME STARTED TIME ENDED MEMBERS PRESENT: MEMBERS ABSENT : ALSO PRESENT January 10, 1996 6:38 p.m. 7:i:52 p.m. Gelbmann(arrived at 6:42 p.m.),; Herr, Johnson, Mesich, Robinson, Schaps, Schones Planning Coordinator 'Hyland, Planning Consultant Kirmis, Economic: Developer Wessel,' City Engin ee rAhrens. I. II. IV. CALL TO ORDER AND ROLL CALL: APPROVAL OF MINUTES: Al Robinson made a MOTION to approve the minutes of the November 8, 1995 meeting as submitted and was supported by William Johnson. Motion carried 5-0. APPROVAL OF AGENDA: Item III A., Election of Chair and Vice Chair for 1996 was added to the agenda. Chair Schaps noted for the audience that items A and B Public Hearings, had been requested to be continued by the applicant and items D and E Public Hearings, will be opened and continued to the February meeting of the Planning and Zoning Board. A. Elect Chair and Vice Chair for 1996 William Johnson made a MOTION to nominate James Schaps as Chair of the Planning Commission for the year of 1996 and was supported by Al Robinson. William Johnson made a MOTION to close the nominations for Chair of the Planning & Zoning Board and was supported by Al Robinson. Al Robinson made a MOTION to nominate William Johnson as Vice Chair of the Planning & Zoning Board for 1996 and was supported by Guy Herr. All voted in favor of James Schaps serving as Chair of the Planning & Zoning Board for the year of 1996. The motion carried. All voted in favor of William Johnson serving as Vice Chair of the Planning & Zoning Board for the year 1996. The motion carried. OPEN MIKE: Chair Schaps declared the Open Mike portion of the meeting open at 6:42 p.m. Commissioner Gelbmann arrived at 6:42 p.m. PLANNING & ZONING BOARD JANUARY 10, 1996 Hearing no public comments at this time, Tom Mesich made a MOTION to close the Open Mike portion of the meeting at 6:43 p.m. and was supported by Al Robinson. All voted aye. Motion carried. V. ACTION ITEMS: A. CONTINUATION OF A PUBLIC HEARING - 95-31-Z, Rezoning, Esther Wenzel Noren, South of Aqua Lane, West of County Park, Rezone from GB to R3. Chair Schaps noted a request had been received by the applicant to continue the Public Hearing until further notice. Guy Herr made a MOTION to continue the Public Hearing regarding the Rezoning for Esther Noren, South of Aqua Lane, West of County Park, Rezone from GB to R3 until date determined by the applicant at which time the Public Hearing will be republished and was supported by Thomas Mesich. All voted in favor. Motion carried. B. PUBLIC HEARING - 95-32-Z, Rezoning, Roger Hokanson, North of Aqua Lane and East of Lake Drive, Rezone from R4 to GB Chair Schaps noted a request had been received from the applicant to table this matter. Al Robinson made a MOTION to table the request for Rezoning, Roger Hokanson, North of Aqua Lane and East of Lake Drive from R4 to GB until further notice at which time the Public Hearing will be republished and was supported by Thomas Mesich. All voted in favor. Motion carried. C. 96-1-S, Site Plan Review and Variance, Anoka County Correction, 7555 4th Avenue, Juvenile Detention Facility Planning Coordinator Wyland briefly reviewed the staff report regarding the request of Anoka County Corrections for site plan review and variance to allow construction of a 36 bed Juvenile Detention Center, approximately 10,664 square feet in area, on its property at 7555 4th Avenue (south/west corner of Lilac and 4th Avenue). Additionally, they are requesting a five foot side yard setback variance. Ms. Wyland recommended approval of the site plan subject to the following conditions: 1. Proper building permits be obtained prior to construction, this building permit shall include utility fees as calculated by the City Engineer. 2. Proper sign permits shall be obtained prior to any sign installation. PLANNING & ZONING BOARD JANUARY 10, 1996 3. Final utility, drainage and grading plans shall be approved by the City Engineer. 4. The parking area shall be provided with a hard surface with concrete curb and gutter surrounding all access drives and parking areas. 5. Existing screening shall be maintained along Lilac Drive. 6. The County shall provide additional street lighting on 4th Avenue, Lilac Drive and Apollo Drive as determined by the City Engineer in conjunction with the Police Chief. Ms. Wyland stated staff is suggesting the Planning and Zoning Board recognize the variance but with the intent of the express condition that Anoka County purchase the required additional five feet from the State of Minnesota. Anoka County has agreed to make a good faith effort to acquire the necessary property. Chair Schaps asked if the present facility had ever been used to house violent offenders of any age. Dan Ceynowa, Superintendent stated the facility has. The current facility is licensed by the Department of Corrections as a Secure Juvenile Center and is licensed to house violent offenders. The proposed structure will be licensed to house criminal offenders, some will be of violent nature and others property offenses. Chair Schaps asked if the intent was to seek a violent crime house in Lino Lakes. Mr. Ceynowa stated this facility would not be specific to violent offenders. Chair Schaps asked Mr. Ceynowa if he was aware of the concerns expressed by the police department. Mr. Ceynowa stated he and Chief Pechia would be meeting on January 18 to discuss these concerns. He noted the biggest concern would be to develop the emergency response plans. This would relate to ambulance and fire issues. Chair Schaps asked since this was a state -funded project operated by Anoka County, was it a profit or non-profit business. Mr. Ceynowa stated the project was funded 50% by the State of Minnesota and 50, by Anoka County. 3 PLANNING & ZONING BOARD JANUARY 10, 1996 Chair Schaps asked how the structure would benefit Anoka County and the City of Lino Lakes. Mr. Ceynowa stated the area does not currently have a maximum security facility. Hennepin and Ramsey Counties have had such facilities for a long time and have had no escapes at the facilities. Mr. Ceynowa reported the building they are currently using is 32 years old. It has been renovated to try to create maximum security. He noted the benefit of a structure such as this was to create a more secure alternative for Anoka County youth and youths of other counties. There has been an increase in the amount of serious juvenile crime and it is important to improve the quality of security provided. Chair Schaps asked how this facility would compare to the facility in Red Wing or the St. Croix Camp. Mr. Ceynowa stated St. Croix Camp is a minimal security facility and Red Wing is classified as a medium security facility. Mr. Mesich asked how many jobs the facility would provide. Mr. Ceynowa stated the facility would employ approximately 20 probation officers and detention officers along with a superintendent, treatment specialist and three teachers. Chair Schaps questioned the land purchase issues. Planning Coordinator Wyland suggested that rather than grant the variance, since there is not the criteria to grant the variance, it be made a condition of occupancy of the building that the five foot issue be resolved. Chair Schaps asked when the building would be ready to be occupied. Mr. Ceynowa stated the building should be ready in approximately 16 months. Planning Consultant Kirmis recommended the variance not be granted due to the fact that it did not meet the City's criteria. An alternative would be to approve the site plan with a condition that the building not be occupied until the building setback has been met or the additional land required has been purchased. Ms. Margaret Langfeld, Anoka County Commissioner, stated similar situations exist where the County has been trying to purchase land from the State of Minnesota for years 4 PLANNING & ZONING BOARD JANUARY 10, 1996 and the issues have not been resolved. She stated she could not honestly say that the issue could be resolved within 16 months. Mr. Ceynowa expressed his concern that this could create a situation of a four million dollar facility being completed and not being allowed to be occupied. He noted Anoka County is actively pursuing the purchase of the land. Mr. Johnson asked if the condition could be attached and if in 16 months, the issue is not resolved, the time period could be extended in some way. He also questioned if such a condition would encourage the State of Minnesota to resolve the issue more quickly. Mr. Ceynowa noted Mr. Jerry Soma, Director of the project, does have the intent to pursue the security of the land but in many fashions has no control. Mr. Mesich noted the Planning and Zoning Board had granted variances for the size of buildings for a church and a Dairy Queen due to the unique circumstances involved. He stated he felt a variance could be justified for the same reasons in this circumstance. Chair Schaps asked about the City's request for additional lighting. Ms. Langfeld stated that issue would have to be considered by the Anoka County Board and Public Works Department. She stated their budget was extremely tight. She noted some of the requested lights were a fair distance away from the facility. She stated Anoka County had agreed to pursue the issue. Chair Schaps asked if a holding cell would be included in the facility. Mr. Langfeld stated this issue has been discussed in a work session with the City Council. This is an issue for many local governments and is hoped to be included in the project. She stated the big issue surrounding this is transportation. Mr. Ceynowa stated there is a meeting scheduled with Chief Pechia and hopefully a firm decision will be reached prior to the City Council meeting. Mr. Tom Dunwell, Architect, explained the reason the facility was being located adjacent to the existing Juvenile Center is that there is an existing gym which would be shared by both facilities. There will be cells 5 PLANNING & ZONING BOARD JANUARY 10, 1996 on two levels. Due to security issues, the cells have to be located on the side so as not to look at the rest of the Juvenile Center. The size of the facility is mandated by the State Correction Department and has been reduced to the minimum allowed size. The property line goes at an angle. The site is so restrictive that it seems reasonable to allow a five foot variance. Mr. Dunwell noted there is a considerable amount of open space. He stated Anoka County does intend to actively pursue the purchase of the necessary land but does not feel the opening of the facility should be tied to whether the County is successful or not. He reported this project involves 11 other counties. The State of Minnesota is helping to fund the project. The involved counties worked together to determine the location that would accommodate the largest at risk population. This project was required to go through a pre -design admission to justify the cost of the facility. The project saves $1 million by locating here due to the road and gym being in place. The funds for the project have now been allocated. He stated he felt the five foot variance was very necessary and should not affect the ability to go ahead with this project. Mr. Mesich asked at what point the architect became aware of the five foot setback problem. Mr. Dunwell stated when the project was first initiated, they were intending to request a zero lot line. Now the project has been fully designed on CAD and the project is able to attain a five foot setback. Mr. Mesich asked if the building could be flipped the other direction. Mr. Dunwell noted it could not due to the location of the front main entrance and the need to face the cells away from the adult facility. Mr. Gelbmann asked how many of the 36 beds would be allocated to Anoka County. Mr. Ceynowa stated 33 beds total have been allocated. Five of the beds have been allocated to Anoka County and three beds have not been firmly contracted by other counties. Mr. Gelbmann asked what the average stay of an inmate would be in this facility. Mr. Ceynowa stated the facility had two purposes. One was detention. This could require a two hour to a thirty 6 PLANNING & ZONING BOARD JANUARY 10, 1996 day stay. The other purpose was short term treatment. This could require a stay of up to 90 days. Mr. Gelbmann asked how many transports would be made per day. Mr. Ceynowa estimated approximately three to four transports would be made per day. Mr. Herr questioned the fencing that was proposed for the outdoor activity area. Mr. Dunwell stated a contemporary fencing system will be used. This type of fence is being utilized in all maximum facilities now because it does not have any razor or ribbon wire fence. It is made with a curve and mesh so tight that nothing can get in and gravity prohibits the ability to get over. For security purposes, the facility will also utilize direct supervision and cameras. Mr. Johnson noted in the long run it would be better to move the property line than to grant the variance. He would prefer to attach a condition rather than grant the variance. If the condition is not met within 16 months, it can again be considered and an extension granted or other conditions be placed on anything else the State wants to build. William Johnson made a MOTION to approve application 96- 1-S, Anoka County Corrections, 7555 4th Avenue, Juvenile Detention Facility Site Plan Review subject to conditions 1 through 6 as stated by staff and condition 7 that proper setbacks be obtained by a land transfer prior to issuance of a certificate of occupancy and the City of Lino Lakes will consider an extension of time in which to complete the purchase assuming the land purchase is not completed in the stated amount of time and was supported by Guy Herr. All voted in favor. Motion carried. D. CONTINUATION OF PUBLIC HEARING - Metal Building Ordinance Chair Schaps noted staff has requested the public hearing for this item be canceled. This item had been continued since the October meeting. The plan is to incorporate revisions to this section of the Zoning Ordinance into the overall Zoning Ordinance Update rather than address it as a separate item. Al Robinson made a MOTION to close the Public Hearing at 7:45 p.m. on January 10, 1996 for the Metal Building Ordinance and reopen and republish for the February 14 7 PLANNING & ZONING BOARD JANUARY 10, 1996 meeting and was supported by Tom Mesich. All voted in favor. Motion carried. E. CONTINUATION OF PUBLIC HEARING - Animal Ordinance Chair Schaps noted staff had requested this item be continued due to a city-wide neighborhood meeting scheduled for January 18, 1996. Planning Coordinator Wyland reported interested residents will be members of the committee that is meeting on January 18, 1996. A notice had been put in the paper to advertise the meeting scheduled for January 18 at 6:00 p.m. at City Hall. Rick Gelbmann made a MOTION to continue the Public Hearing for Animal Ordinance until the February 14 meeting and was supported by William Johnson. All voted in favor. Motion carried. VI. DISCUSSION: Ms. Wyland reminded the Planning and Zoning board members of a work session which was scheduled to discuss the zoning ordinance on January 12 at 7:00 a.m. Mayor Landers was present and stated he had met with Centennial School and they have agreed to work to determine the number of homes the City of Lino Lakes could build and how many children could be contained in the school district without adding undue stress to the existing structures. White Bear School is in the process of doing the same and information will be available by the end of January. He stated he had talked with the Forest Lake School District and they reported the child population coming to them from Lino Lakes has decreased in the past year. A joint meeting with the P & Z and City Council will be scheduled for a later date to review the School Districts input. VII. ADJOURNMENT: Al Robinson made a MOTION to adjourn the meeting at 7:52 p.m. and was supported by William Johnson. All voted in favor. Motion carried. 8 STAFF ORIGINATOR DATE TOPIC AGENDA ITEM 8 B Mary Kay Nyland - Planning Coordinat February 8, 1996 Clearwater Creek Easement Documents The Clearwater Creek Plat received Final Plat Approval, City Council, on November 13, 1995. A portion of the site final graded and some revisions made to a ponding area ad Lots 8 and 9, Block 1 on Clearwater Creek Court. The were made to avoid a large Oak Tree. Easements are requ all drainage and ponding areas and are typically shown on plat and survey documents. Because this ponding area wa following final plat and does not following the platted new documents are required. The attached drawing provides of the revised easements. from the has been acent to evisions red over he final revised asement, a detail Our Engineering Consultant, John Powell, has reviewed the easement documents and has indicated that they are in order. We would, therefore, recommend that the Council accept the two easement documents as submitted. 1. Accept easement documents as presented. 2. Return to staff for further consideration. Option 1 • FEB -08-1996 16:00 MIDWEST LS & CE 612 786 9205 P.02/02 i WI V' NV `1?'' i I• 1 i \t tib r + \ 1 ♦ • JCI ▪ 1 i 1 N. 11.),)f I i 1 r ' ■ I + ! , E 1 r 1 1 B ` i E .s. ' �" — i \.-.24» OAK `� ,♦ X 918. •?' 18.4 ; l j 1 1 1� t :,w % �� ``,, lot 24' OAK 1\ `1 � .` `� 18.0 't' 14,`\ '� :4" OAK • r � f iNV { �� ... ti".. 00 1 _ r 'r. r/. .fes •_ �~`'.` - X'414.0 \ "` ▪ ` ~, \ 4, W, N. NN. • i77 +`lel; •..{ ' {` 1 N, Ni' NieL �� ♦1 ' • i ♦b ♦V • 1 1 It w 'b' ,e X %13. , — .-- •—• ,—" .-- ✓ .�•-/ ✓ }ice 1 �' ti et4 4, ✓ .-� .� .� .--f r r r • , YF 12: RCP ,v • ;"'� ' r ,� ,--- 4' _ ■ r l� * k� INV. 913.5 4 ••-� .--► .—► .� ,4 ✓ � i a. 4'' 4, ifen 4- . - -. _ -tea f :,_,,,.7.: hew-;,��p}�'.[ �K- r Vfr CLEARWATER CREEK NOTES: 0 toormsys RCN Lu 114.016 W WNW PONA.0MA1ow sir AMI WAY II LUMP w IM47 • 001076 WNW"! 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SNRT 5 Of / PIM AGENDA ITEM 9A STAFF ORIGINATOR: David Ahrens, Director of Public Works/City Engineer DATE: 2/8/96 TOPIC: Consider Agreement for Professional Services - Water Tower Antenna Leasing, Mr. John DuBois, P.E. BACKGROUND: The newest generation of wireless communication technology (Personal Communication Service or PCS) is coming to the Metro area and will involve an important role with each city. This new communciation service requires a greater density of antennas than existing cellular technology and therefore, the communication companies need to acquire new/additional antenna space. Mr. Jim Nelson, TEA Group, Inc., has contacted the City concerning the lease of antenna space on the City's water tower. Obvious antenna locations include municipal water towers due, to their acceptance in communities and height advantages. Since antenna lease agreements and the communication industry are unfamiliar with staff, it is important that the City utilize specialized consulting services to rely upon as discussions with the communication companies evolve. The installation of antennas include specialized issues such as equitable compensation for tease of municipal space and potential for interference to other radio and television users. Mr. John DuBois is a Professional Communications Engineer with over 30 years of experience in radio communications system engineering. He is currently assisting other municipalities in the management of their water tower assets. Mr. DuBois has assisted numerous cities in the metro area on this type of work, including Lakeville, Burnsville, Coon Rapids and Brooklyn Park. The Consulting Engineer Agreement with Mr. DuBois will allow the City to utilize his services on an "as -needed" basis for antenna leasing coordination. The City Attorney has reviewed the Agreement and has found it acceptable. Attached for Council's review is an article written -by the league of Minnesota Cities concerning PCS communication service and the Consulting Engineer Agreement. OPTIONS. 1. Return to staff for further review 2. Approve the Consulting Engineer Agreement between the Mr. John DuBois, P.E. and the City of Lino Lakes. RECOMMENDATION Staff recommends that Council approve the Consulting Engineer Agreement between the Mr. John DuBois, P.E. and the City of Lino Lakes. League of Minnesota Cities December 29, 1995 145 University Avenue West St. Paul, MN 55103-2044 TO: City Managers, Administrators Twin Cities Metropolitan Area FROM: Ann Higgins, IGR Representative RE: Site Selection for Personal Communications Services (PCS) Systems The newest generation of wireless communication technology is coming to Minnesota and cities will play an integral role in its implementation. If you haven't yet heard about personal communications services (PCS), you soon will. Two companies, Sprint Telecommunications Venture and American Portable Telecommunications are preparing to enter the Twin Cities market. Although PCS is similar to current cellular technology, it must be implemented in a significantly different manner. The new technology will require significantly greater antenna density than existing cellular technology. The siting of these new antenna facilities will involve nearly all cities in the seven -county area. Due to the intense planning and siting requirements of this new technology, both Sprint and American Portable have engaged wireless commnnications consultants to gather information on local zoning requirements and to evaluate and identify potential sites around the Twin City area. Last week, League :staff met with representatives of these firms to learn about the technology and to ascertain if the League could assist our members as this new technology is implemented. Sprint is represented by SBA which is headquartered in Boca Raton, Florida. American Portable Telecommunications (APT) is represented by TEA Group, a telecommunications site selection company from Atlanta, Georgia. The League wants to assure that cities are favorably positioned to deal with this new technology. The League would like to obtain copies of procedures, specific zoning requirements pertaining to antenna, towers, and other related telecommunications infrastructure, as well as examples of currently available lease agreements. Please send that information to the LMC office to the attention of Jeanette Bach. Cities with previous experience in siting of microwave, cellular, and other telecommunications facilities should also contact me directly to relay your city's perspective on these regulatory and land -use policy concerns and willingness to provide information to other cities currently considering requests for siting PCS facilities. If you are interested in this or other telecommunications issues, the LMC Telecommunications Task Force will continue to monitor telecommunications -related developments and provide a forum for discussion on issues of importance to cities. The next scheduled task force meeting will be held at the LMC Office from 1:00 - 3:00 p.m., on Friday, January 19. Attachment AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 121281.1200- (800) 925.1122 TDD(612)281.1290 Faxt612 281-12- League of Minnesota Cities 145 University Avenue West St. Paul, MN 55103-2044 BACKGROUND ON PERSONAL COMMUNICATIONS SERVICES (PCS) The Federal Communications Commission has awarded two licenses for wireless digital personal communications services (PCS) for much of the north central U.S., including Minnesota, North and South Dakota, as well as portions of Wisconsin and Iowa. PCS digital communications services are expected to enhance and compete with current cellular analog phone services. PCS will offer wide- ranging, portable and versatile applications that will enable individuals and businesses to use secure, accurate over -the -air paging, voice, fax, video and data transmission with the advantage of a single phone number available at any location to which the transmission is sent - as long as the signals can be received. FCC auctions of wireless spectrum will continue next March, with the possibility of two more PCS licenses to be awarded for Minnesota and other areas in the north central portion of the country. Receiving and transmitting those signals will depend on an extensive infrastructure, with many more sites required for PCS antenna, towers, and smaller repeaters to provide the flexibility and universality of service necessary for PCS to be fully operational in this area. Many more sites will be required for PCS equipment than the type and number of towers required for cellular communications. With that in mind, cities need to be prepared to consider local land use, zoning, lease agreements and other site -related considerations when responding to site selection inquiries and requests. With the expectation that increased affordability of PCS will drive down prices, those working on behalf of new wireless communications providers insist that such services will replace land -line plain old telephone service (POTS). Cellular phone services may be forced to change over from current analog to digital technology in order to compete. As a result, more sites and equipment changes can be anticipated. In the November issue of the Louisiana Municipal Review published by the Louisiana Municipal Association (LMA), an article describing the arrival of PCS technology in that state pointed out that the industry will need to build as many as 100,000 new towers throughout the country over the next five years. By comparison there are just 15,000 towers in place nationally for cellular communications. The industry expects there to be as many as 160+ million PCS subscribers by 2003, compared with 25 million cellular users. In Louisiana, efforts are underway to identify city property where towers will be located. Using as much public property as possible reduces the impact on neighborhoods and other portions of the community of the larger number of sites required by PCS providers. Co -location also becomes a serious consideration in efforts to convince providers to place equipment on a single tower, eliminating a number of sites which would otherwise be required. The city of Huntsville, Alabama has completed a master lease agreement to receive 15 percent of the gross lease revenues earned from use of PCS towers which are available as co -locations for other providers. The city also anticipates using the towers for its own communications systems. Industry spokesmen indicate that such facilities can be used for police communications, lighting posts for parks and athletic fields and other uses. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 312)281-1200a (800)9254 122 TDD(612)281-1290 Fa.v612 251.1299 WHAT IS PCS ALL ABOUT AND HOW DOES IT IMPACT MINNESOTA MUNICIPALITIES By Mr. Robert Erickson City Administrator Lakeville, Minnesota John R. DuBois Ph.D. Minnesota Registered Professional Communications Engineer Edina, Minnesota The latest "buzz word" associated in the press and broadcast media with the information superhighway concept is PCS or Personal Communications Services. PCS is a term referring to communications services that enable people and devices to communicate independent of location. PCS networks and devices operate over a wide range of frequencies assigned and authorized by the Federal Communications Commission (FCC). The two major frequency spectrum ranges that include most of the PCS are the 800-900 MHz band and the 1800-2000 MHz band. BACKGROUND PCS emerged in the past decade with the introduction of car phones, portable phones, pagers and mobile fax products. But this was only the beginning of a wireless revolution. Technology exists today to provide new PCS services such as telepoint, wireless PBX and mobile data, as well as products which combine voice and data services such as a personal digital assistant. With the completion of the FCC's recent spectrum re -allocation and licensing process for new PCS services, the explosive growth of wireless communications will continue. This growth will have a significant impact in several areas upon Minnesota municipalities. TERMS A more complete list of PCS products and services includes: Cellular Service - A PCS service that provides two-way voice and data communications through hand-held, portable and car dash -mounted phones and 2 through wireless modems incorporated into devices such as laptop computers and electronic notebooks. Cellular can offer enhanced features such as voice mail and call waiting. Geographic coverage areas for cellular service are very large and can cover cities, counties, entire states or even the entire United States. Data Service - The electronic transfer of data or digital information. E -Mail - The electronic transfer and storage of written messages. Enhanced Specialized Mobile Radio (ESMR) - A PCS service that is anticipated to offer two-way voice and data communications through hand-held and car mounted phones and through wireless modems incorporated into devices such as portable computers and electronic notebooks. ESMR is expected to offer many enhanced features, such as voice mail and call waiting. Geographic service coverage areas are anticipated to be very large and may cover cities, counties, entire states and even the entire United States. Imaging - The transmission of still images such as faxes, pictures or slides from all sources. Mobile Data - A PCS service that is expected to provide two-way wireless communications of text, voice messages and potentially video messages among computers, personal digital assistants and databases. Mobile data services can be provided by a number of technologies, such as cellular PTS, mobile satellite and ESMR as well as networks built exclusively for data PCS applications. Mobile Satellite - A PCS service that is anticipated to provide two-way voice and data communications using satellites, hand-held phones and wireless modems incorporated into devices such as notebook computers. It is expected that Mobile Satellite services will offer enhanced features such as call waiting and voice mail. Geographic service coverage is anticipated to be larger than most PCS services and may even be world-wide. Paging - A PCS service that provides primarily one-way voice and data communications such as a voice or electronic message, or a data transfer to a pager or a device such as a laptop computer with a built-in pager. Geographic 3 service coverage areas for paging are very large, with some paging providers offering nation-wide coverage. Personal Digital Assistant - A pocket sized device that processes phone calls and messages and performs computer functions such as data entry or retrieving information from a database. Personal Mobility - A feature that may be offered by some PCS services which tracks and makes calls and information to specific people rather than specific locations. Personal Number - A telephone number that is assigned to a person and not a geographic location, such as a residence or a business. Personal Telecommunications Services (PTS) - A PCS service that is expected to provide two-way voice and data communications through hand- held and car mounted phones and through wireless modems integrated into computers and other devices such as electronic notebooks. PTS is anticipated to offer many enhanced features such as voice mail and call waiting. Geographic service areas for PTS are expected to be very large and may cover cities, counties and entire states. Smart Card - A credit card -like device capable of storing and transferring information regarding the card's user to communications devices, such as hand- held and car phones, notebook computers and personal digital assistants. This information could include how the user would like phone calls handled, method of payment and the user's personal number. Telepoint - A PCS service that can provide either one or two-way voice and data communications through hand-held phones and devices such as electronic notebooks. It is anticipated that telepoint services will cover smaller geographic areas and offer fewer features than other PCS services, such as cellular and PTS, at a lower price. Video Mail - The electronic storage and transfer of voice and motion video messages. 4 Voice Mail - The electronic storage or transfer of audible messages. Wireless LAN's - Wireless Local Area Networks (LANs) provide wireless connections for devices such as portable computers and personal digital assistants to other devices and to databases. Wireless LANs are expected to be built for private user groups, such as a business within a small coverage area like a business campus or downtown area. Wireless PBX - Wireless PBX is a PCS service which is essentially a wireless business telephone. It is expected that Wireless PBX service will provide the same features that desktop business telephones currently provide, such as voice mail and three-way teleconferencing. The phone handset will be cordless with the user able to make and receive calls when he or she may be within a service coverage area. Coverage areas for Wireless PBX are anticipated to be primarily within buildings and in defined outdoor areas, such as a business campus or a neighborhood. This innovative technology may eliminate the expense and complexity of wiring new buildings for conventional telephone service. Thus, PCS is an upgraded version of cellular telephone technology. The major difference that must be of interest to Minnesota municipalities, in addition to the greater technical capabilities, is the requirement of much greater base antenna/site density than the conventional cellular telephone networks. This requirement translates into a need for 100,000 to 200,000 new PCS sites throughout the United States in the next several years. Currently, several groups of real estate companies are combing the Twin Cities metropolitan area to obtain numerous new antenna sites for their PCS industry sponsors. Municipal water towers are ideal sites for the much needed, many new PCS base/antenna systems because: o They are secure and not subject to vandalism. o They are usually located on the highest ground elevation site in the area (the PCS frequencies travel in a line -of -sight mode so the higher a PCS antenna is located the better will be the PCS communications range). o Water towers are solid and stable, thus they do not move in the wind nor do they collapse like conventional towers tend to do in harsh weather. 5 o Water towers are accepted by the public as necessary structures; they typically do not evoke the resident's outrage as is all too common for metal towers in residential areas. o It is far less costly for PCS companies to rent space on existing water towers than to build their own metal towers and shelter buildings. OTHER ISSUES Because these PCS transmission/reception facilities have the potential for interference to other radio and television users, it is crucial for municipalities contemplating the leasing of tower sites or space to have the assistance of an experienced professional communications engineer to insure that radio/television interference and other technical problems do not plague City governments. The other major advantage that a communications professional can provide is knowledge of the value of antenna sites to the PCS providers. In this manner, the municipality is confident that it is receiving a fair price for water tower space and not leasing antenna space at too low a price. The Cities of Lakeville, Burnsville, West St. Paul, White Bear Lake, Champlin and St. Paul have retained professional assistance in the leasing of water tower space; these Cities receive many thousands of dollars in "net" revenue each year from their antenna site leasing programs while cost, interference and neighborhood problems are kept to a minimum. CONTRACTUAL CONSIDERATIONS Other areas of concern associated with the implementation of PCS on Minnesota municipalities is the legal agreement or contract between the PCS Company and the City. Because the value of antenna sites is appreciating rapidly as their need becomes more critical, it is essential that the initial rental rates be commensurate. PCS companies will spend hundreds of thousands of dollars or even millions of dollars on their PCS base equipment at each site; therefore, it is reasonable to request a substantial rental rate for municipal antenna sites or water tower site locations. Rental rates of several 6 thousands of dollars per year per PCS lessor is not unusual. It is crucial to establish a commensurate site rental fee schedule so that the City benefits as much as is fair for co -location of PCS antenna/base equipment on City property. The suggested professional communications engineer can assist in the development of fee schedules for ratification by each City Council. Another point to consider is that the value of PCS and other business communications sites is increasing more than the usual cost of living or Consumer Price Index (CPI) number. Therefore, it is unwise to sign up for a long term site -use contract with a PCS company. Any term of more than five years is excessive because contract renewal can be coupled with a rental rate increase. In addition, the usual PCS companies suggested contract has a 60 day escape clause so that they can immediately cancel the agreement with the City for a variety of company controlled circumstances. In summary, the value of PCS antenna sites is increasing faster than the CPI so short term contracts, 5 years for example, should be used so greater rate increases are possible after the initial contract period has expired. ZONING CONSIDERATION Those municipalities that have been most successful in revenue generation from the lease of water tower antenna space have a rigorous zoning structure that strongly discourages PCS antennas to be erected in residential areas. By establishing zoning legislation that encourages the use of city water towers for antennas, the PCS companies are encouraged to apply to the City government for antenna location. Thus the City maintains control of site safety, aesthetics and radio /television interference consideration and guarantees a substantial revenue stream for the City. City zoning ordinances must be carefully drafted to cover all of the considerations above and numerous others, such as insurance considerations, fee schedules, payment process, removal of obsolete radio equipment, and transfer of leases (numerous ownership changes have occurred in the wireless communications industry and many more are expected). SUMMARY Leasing of antenna/base station sites to PCS companies and similar agencies is a current "hot" topic for Minnesota municipalities. Substantial revenue can be 7 generated for the City at very little if any cost to them. It is essential that zoning ordinances and policies be revised or strengthened as needed to protect the City's interests. Two techniques that are strongly encouraged are for City officials to contact other City officials who have an active and substantial effort already underway in this general area. Another recommended course of action is to contact a professional communications engineer who is experienced in this unique area of communications engineering so that the technical interests, as well as financial interests, of the city can be adequately protected. Mr. Robert Erickson is and has been the City Administrator of Lakeville, Minnesota for the past seven years. Mr. Erickson has established and engineered a successful, aggressive radio antenna site marketing structure for the past eight years. Mr. Erickson was formally City Manager at Moorhead, Minnesota, Maple Grove, Minnesota and Helena, Montana. Mr. Erickson can be reached at telephone (612) 985-4401. Dr. John DuBois is a Registered Professional Communications Engineer who has 30 years of pertinent experience in radio communications system engineering and currently assists numerous municipalities in the managing of their water tower assets. Dr. DuBois holds a Ph.D., M.S., and B.S. from the University of Wisconsin at Madison; he is a long time resident of Edina, Minnesota. Dr. DuBois can be reached at telephone (612) 835-7657. EXHIBIT "A" CONSULTING ENGINEER AGREEMENT THIS AGREEMENT, by and between the City of Lino Lakes, Minnesota, hereinafter referred to as "City", and JOHN R. DUBOIS, 7005 Heatherton Trail, Minneapolis, Minnesota, hereinafter referred to as "Engineer", WITNESSETH: WHEREAS, the City desires communications engineering assistance in connection with the on-going operations of the City and private radio systems, and WHEREAS, Engineer is an experienced and qualified Registered Professional Communications Engineer capable of providing the desired type of expertise; NOW, THEREFORE, it is mutually agreed between the City and Engineer as follows: A. SCOPE OF SERVICES 1. The City hereby engages the Engineer to provide communications engineering services for the City's two-way radio systems, including space leasing coordination at the City's various elevated water storage tanks, and the Engineer agrees to provide the services therefore according to the terms and conditions of this agreement. 2. The engineer will perform the requested services on a task -by -task basis as covered by specific task descriptions as the need arises. 3. The Engineer will be available to provide said services upon receipt of a copy of this agreement signed by the City and will continue such services until completed. B. COMPENSATION Compensation will be made to the Engineer at the rate of $70.00 per hour, plus expenses; expenses shall include the actual cost of required typing expenses, technical assistance, equipment rental, travel expenses at the rate of $.23/mile necessary to complete the authorized work properly. Payment shall be made upon submission of an itemized statement to the City after the work is completed. City will pay the statement within thirty (30) days of receipt. The maximum amount of this Agreement may not exceed $2,500 without prior approval of the City. C. TERMS AND CONDITIONS 1. Liability for Claims The Engineer is deemed as independent contractor for the purposes of this agreement and for the purposes of the Workmen's Compensation Act of Minnesota; work shall be performed on a "best efforts" basis. 2. Indemnification The Engineer indemnifies, saves and holds harmless, the City and all of its agents, employees, of and from any and all claims, demands, actions or causes of action of whatsoever nature or character arising out of or by reason of the execution or performance of the work or services provided for herein and further agrees to defend at his sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character which arises hereunder. 3. Termination of Contract The City reserves the right to cancel this agreement at any time it deems to be in the best interest of the City upon giving fifteen (15) days written notice of such cancellation to the Engineer. If this agreement is cancelled under this provision, the City shall pay the Engineer for the time spent and expenses incurred under this agreement to the date of such notification. 4. Ordinances The Engineer shall in execution of services, ensure in and conform to all applicable Federal, State and Local laws, codes, ordinances and regulations except those which may be obtained by official documented waivers of the appropriate jurisdiction in the execution of this agreement. 5. Fairness in Employment The Engineer is not an employee of the City, but a contractor who may contract with individuals and/or corporations for specific services. It is agreed that the Engineer shall, to the best of his knowledge, contract only with parties that: (a) withhold taxes as provided by law, (b) do not discriminate against any employee or applicant because of race, sex, color, religion, age or national origin, and (c) pay their employees the prevailing salaries or wages of the area. 6. Interest by Officials or Staff of the City No member, officer or employee of the City shall during his tenure or employment and for one year thereafter, have any interest, direct or indirect, in this agreement or the proceeds thereof. 7. Covenant Against Contingent Fees The Engineer warrants that he has not employed any person to solicit or secure this agreement for a commission, percentage, brokerage or contingent fee. Breach of this warranty shall give the City the right to terminate this agreement immediately. 8. Extra Services No claim will be honored for compensation for Extra Services beyond the scope of this agreement, without written submittal by the Engineer and approval of an amendment to this agreement by the City with the specific estimate of type and time and maximum costs, prior to commencement of the work. The Engineer shall not incur costs in excess of such estimated maximum costs, unless a revised higher amount shall have been approved by the City. 9. Records The Engineer shall maintain complete and accurate records of time and expenses involved in the performance of services to be provided by this Agreement, and shall subscribe, if necessary, to a Certified Public Accounting Audit, thereof. 10. Covenant Against Vendor Interest The Engineer warrants that he is not employed by a vendor of radio equipment or commercial communications services that could result in a commission, percentage brokerage or contingent fee as a result of Engineer's association with the City. Breach of this warranty shall give the City the right to terminate this agreement immediately. 11. Amendment to Agreement This agreement may be amended by further mutual written agreement of the parties thereto. 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first year written. CONSULT CITY OF LINO LAKES By ohn R. DuBois Ph.D. Registered Professional Title Communications Engineer Minnesota Registration #7350 7320 Gallagher Drive, Suite 118B Edina, MN 55435 Taxpayer ID: #93-089-3415 Date AGENDA ITEM 9B STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE:2/8/96 TOPIC: Receive Feasibility Report and Call Hearing on Improvement - Centennial Middle School Street and Utility Improvements BACKGROUND: The Centennial School District requested the City to conduct a street and utility service study and a traffic study for a proposed middle school along Elm Street on May 31, 1995. The report has been completed by the City's engineering consultant, OSM, Inc. In accordance with Minnesota State Statutes 429 and the Lino Lakes City Charter, the feasibility report is to be received by council and a public hearing scheduled. The public hearing is scheduled for the March 11, 1996, council meeting. OPTIONS: 1. Retum to staff for further review. 2. Adopt Resolution Number 96-17 receiving the feasibility report and calling a public hearing for the Centennial Middle School street and utility improvements. RECOMMENDATION: Staff recommends to Council to adopt Resolution Number 96-17. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-17 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT. WHEREAS, pursuant to request by the Centennial School District on May 31, 1995, a report has been prepared by OSM, Inc., with reference to the improvement of Elm Street between Cinnamon Teal Court and Lake Drive by reconstructing streets, installing curb and gutter, watermain, sanitary sewer and storm sewer, and this report was received by the council on February 12, 1996, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 and the Section 8 of the Lino Lakes City Charter at an estimated cost of the improvement of $1,695,217.00. 2. A public hearing shall be held on such proposed improvement on the 11th day of March, 1996, in the council chambers of the city hall at 6:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council this 12th day of February, 1996. John Landers, Mayor Marilyn G. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn G. Anderson, Clerk -Treasurer 1 1 1 1 ------ PROJECT LOCATION PROPOSED C MIDDLE S IAL SITE �MRCS.Ai LA. cs ()LEY 5T a CONMI 1 NNESO ORRECT. AC1 )Tl t -6'4v 4k y f4ARVY `w et -t4 w z i.:1 P O y G ui)q 5V F?OWE LA > x : n CRE 8FE LA o' 3 7R. `. ti s / ti AR UA ✓' FA RNOx. Du• EM itEARIAS CR�k. ;; Ar 4 u.ncn t�.''c Clri / r--� O � E., :.,WLLDFLv^WE' DR. YI Cf R. / IJ i vv 6 A srms le / a, Y v a i GLEN VIEW OR. i E RICE CREEK - CHAIN OF STT . REGIONAL PARK�-._ RESERVE N :0 .l •e ' L • Yi S Ati S. SsurN 50. p.'. 6. PELICAN PL:- 4 . SIUE XSRON R. .4 `7 t, 4TFFMLA � h t b. 6RET LA W Drawn By: T.H.C. Date: 1/31/96 Orr Schelen Mayeron & Associates, Inc. Engineers • Architects a Planners ■ Surveyors 300 Part Play Dat • 6776 Wayzata Boulevard Yhnaapolb,107 66416-1226 is 612-696-6776 Drawing Title PROJECT LOCATION MAP PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES; MINNESOTA Comm. No. 5666.00 Figure A AGENDA ITEM 9C STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: 219/96 TOPIC: Final Acceptance of Work - Pheasant Hills 6th Addition BACKGROUND: The developer's engineer for Pheasant Hills, 6th Addition, has requested final acceptance of the public improvements. These improvements were completed in October, 1995, with construction observation provided by City of Lino Lakes representative. There is a one year warranty period from the final acceptance date to cover possible defective work by the contractor. OPTIONS: 1. Return to staff for further review 2. Adopt Resolution No. 96-18 accepting the work for Pheasant Hills, 6th Addition. RECOMMENDATION: Staff recommends that Council adopt Resolution No. 96-18 accepting the work for Pheasant Hills, 6th Addition. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-18 RESOLUTION FOR FINAL ACCEPTANCE OF WORK. WHEREAS, pursuant to a Development Contract between the City of Lino Lakes and Contractor Property Developers Company, Contractor Property Developers Company's contractor, Barbarossa and Sons, Inc., has satisfactorily completed the improvements of Pheasant Hills, 6th Addition in accordance with such contract, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The work completed under said contract is hereby accepted and approved. Adopted by the City Council this 12th day of February, 1996. John Landers, Mayor Marilyn G. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn G. Anderson, Clerk -Treasurer AGENDA ITEM 9D STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: 2/8/96 TOPIC: Authorize City to Enter into a Joint Powers Agreement with Metropolitan Council for Installation of Watermain on Ware Road and Ash Street BACKGROUND: The Metropolitan Council Environmental Services is planning the construction of a sanitary sewer interceptor pipe along Ware Road and Ash Street (refer to attached location map). Staff has looked at the City's needs for utility construction in this corridor and has identified the need to install watermain from Coyote Trail to 62nd Street on Ware Road and from Hodgson Road to 1 5 Ash Street on Ash Street (refer to attached location map). In order to have th s work completed under a contract let by the Metropolitan Council, it is necessa that the City enter into a Joint Powers Agreement with the Metropolitan Coun II. Staff is requesting Council to authorize the City to enter into a Joint Powers Agreement so that this work can be completed. Final approval of the Joint - Powers Agreement will be provided at a later Council meeting. ALTERNATIVES: Both segments of watermain will ultimately be needed in the City's water system. Therefore, alternates include having the watermain constructed at a later date depending on private development needs or by the City as part of water system development. It is difficult to predict when this might happen, but could be within the next three years. The advantage to having this work completed at this time is that construction activity and disruption -to the public in the area of construction will only occur once for the installation of the interceptor pipe and the watermain. If the watermain work is delayed, then the construction activity and disruption will happen twice in a (possibly) three year time span. FUNDING: Assessments are not proposed to be levied for this work. Assessments will be levied only when a property owner elects to connect to the watermain. It is estimated that the construction costs will be approximately $120,000 and it is proposed that this work be funded from the City's Water Area and Unit Fund in ther interim until connections are made. Joint Powers Agreement 2/9/96 Page 2 OTHER ISSUES: The City will need to acquire 5' of temporary construction easement along the proposed Ash Street watermain. OPTIONS: 1. Instruct staff not to install all (or a portion) of the proposed watermain outlined in the staff report. 2. Adopt Resolution No. 96-19 authorizing the City to enter into a Joint Powers Agreement with the Metropolitan Council for the installation of watermain on Ware Road and Ash Street. RECOMMENDATION: Staff recommends that Council adopt Resolution No. 96-19 authorizing the City to enter into a Joint Powers Agreement with the Metropolitan Council for the installation of watermain on Ware Road and Ash Street. uu BALD WIN LAKE MCWS LS -53 • MCWS 72-50 N • 0 ce CrThC1F% •\ NEW MCWS WARE ROAD LIFT STATION WARE ROAD { NTY ROAD J 0 PROPOSED FORCEMAIN ALIGNMENT 0 LOCATION PLAN WiftiaAMPKW 1 0 800 1600 Seale in rat SITE LEGEND PROPOSED FORCEMAIN ALIGNMENT ROUTE EXISTING MCWS FACILITIES 6247 6125 8725 6125 6109 3071 027 8085 8301 6303 0307 425 IlE 233 420 8218 P NE RD 3 155 161 A,Lt, 630 6297 6261 8254 6293 6763 6238 6230 6241 6251 6230 6241 235 471 3227 37 6207 235 239 LINDA A 5752 629t 6192 6130 6144 8114 75 6176 10 6152 cd 6144 156 1 165 1-:: 185 i+i-1- se4 NI/J 4141' ASH S!* 9034 385 6020 6135 8065 81 ri‘ 8180 410 6174 8146 4134 435 475 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-19 RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE METROPOLITAN COUNCIL FOR INSTALLATION OF WATERMAIN ON ASH STREET AND WARE ROAD. WHEREAS, the Metrolpolitan Council is planning the construction of a sanitary sewer interceptor pipeline in the City of Lino Lakes, and WHEREAS, the City of Lino Lakes has identified areas along the Metropolitan Council interceptor pipeline alignment that will require watermain, and WHEREAS, it is to the benefit of the public and the City of Lino Lakes to construct watermain under the same contract as the Metropolitan Council interceptor project to minimize disruption from construction work to the public NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City is authorized to enter into a Joint Powers Agreement for the construction of watermain along Ware Road and Ash Street in conjunction with the Metropolitan Council interceptor project. Adopted by the City Council this 12th day of February, 1996. John Landers, Mayor Marilyn G. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn G. Anderson, Clerk -Treasurer AGENDA ITEM 9E STAFF ORIGINATOR John Powell. TKDA DATE February 9. 1996 TOPIC Consideration of Resolution No. 96-20 Ordering Preparation of a Report for the Otter Lake Road Realignment BACKGROUND: To support the development of businesses in the Clearwater Creek Development Center the infrastructure needs of these businesses must be addressed. The area of the Development Center currently being reviewed in detail is the southeast quadrant of the 1-35E/Main Street intersection. The City Council has previously authorized preparation of a study reviewing sanitary sewer and watermafn service in this area, this study was received by the City Council in December of 1995. Discussions with Anoka County regarding the realignment of County Road 84 (Otter Lake Road) have been ongoing. These discussions have now reached the point where more detailed engineering and cost information needs to be prepared in order to review a:1st sharing options with Anoka County. This Information will also be very useful in evaluating development proposals for this area. OPTIONS: 1. Approve Resolution No. 96-20 Ordering Preparation of a Report on the Otter Lake Road Realignment. Return the matter to staff for further review. RECON ENDATION: Option No. 1 - Approve Resolution No. 96-20 Ordering Preparation of a Report on the Otter Lake Road Realignment. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-20 RESOLUTION ORDERING PREPARATION OF REPORT - OTTER LAKE ROAD REALIGNMENT. WHEREAS, it is proposed to realign County Road 84 (Otter Lake Road) between Cedar Street and Main Street and to assess the benefitted properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.035 and Chapter 8 of the Lino Lakes City Charter. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That the proposed improvement be referred to John Powell of TKDA for study, and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Lino Lakes City Council this 12th day of February, 1996. John L. Landers, Mayor Marilyn G. Anderson, Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: - Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn G. Anderson, Clerk -Treasurer INTERSTATE HWY. NO. 35E COUNTY ROAD NO. 84 CLEARWATER CREEK TRUNK UTILITY IMPROVEMENTS LINO LAKES, MINNESOTA COMM. NO. 11049 CONCEPTUAL ALIGNMENT OPTIONS EXHIBIT B AGENDA ITEM 9F STAFF ORIGINATOR John Powell. TKDA DATE February. 9. 1996 TOPIC Consideration of Resolution No. 96-21 Receive Feasibility Report and Call a Public Nearing for Birch Street Trunk Watermain Improvements BACKGROUND: The Lino Lakes City Council ordered the preparation of this Feasibility Report at the regular meeting on January 22, 1996. This report addresses the need for trunk watermain extensions to the southeast quadrant of I-35E/Main Street to support development of businesses in that area. In accordance with Minnesota State Statute Section 429 and the Lino Lakes City Charter, the Feasibility Report is to be received by the City Council and a pudic hearing scheduled. The public hearing will be held at the City Council meeting scheduled for March 25, 1996. OPTIONS: 1. Approve Resolution No. 96-21 2. Return the matter to staff for further review. RECOMMENDATION: Option No. 1 - Approve Resolution No. 96-21 Receiving the Feasibility Report for the Birch Street Trunk Waterman Improvements and call a Public Hearing to be held March 25, 1996. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-21 RESOLUTION RECEIVING THE BIRCH STREET TRUNK WATERMAIN FEASIBILITY REPORT AND SETTING A PUBLIC HEARING. WHEREAS, pursuant to a resolution of the Council adopted January 22, 1996, a report has been prepared by John Powell, TKDA with reference to the improvement of trunk watermain in the Birch Street area, and this report was received by the Council on February 12, 1996 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Council will consider the improvement in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 for the estimated total cost of the improvement. 2. A public hearing shall be held on such proposed improvement on the 25th day of March 1996, in the Council Chambers of the City Hall at 6:45 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Lino Lakes City Council this 12th day of February, 1996. John L. Landers, Mayor Marilyn G. Anderson, Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn G. Anderson, Clerk -Treasurer. AGENDA ITEM 9G STAFF ORIGINATOR John Powell. TKDA DATE February 9. 1996 TOPIC Consideration of Resolution No. 96-22 Ordering Preparation of Plans and Specifications for the Birch Street Trunk Watermain improvements BACKGROUND: The City Council will receive the Feasibility Report for this project at the meeting on Monday, February 12, 1996 and will consider setting a Public Hearing for March 25, 1996. It is likely that many of the questions or concerns which will be raised by property owners can only be addressed after preparation of the detailed construction plans. In order to more accurately respond to questions at the Public Hearing we are requesting the City Council order preparation of the plans and specifications such that the completed documents will be available at the. Public Hearing. The public improvement process allows the City Council to order the plans prior to the Public Hearing. OPTIONS: 1. Approve Resolution No. 96-22 Ordering Preparation of the Plans and Specifications for the Birch Street Trunk Watermain Improvements. Consider other means for addressing potential concerns of property owners to the area. 3. Return the matter to staff for further review. RgCOMIINDATION: Option No. 1 - Approve Resolution No. 96-22 Ordering Preparation of the Plans and Specifications for the Birch Street Trunk Watermain Improvements. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-22 RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE BIRCH STREET TRUNK WATERMAIN IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 96-05 of the Lino Lakes City Council adopted the 22nd day of January, 1996, a report was prepared for this improvement and, WHEREAS, Resolution No. 96-21 adopted the 12th Day of February, 1996, received the report and fixed a date for a City Council hearing on the following described improvement: BIRCH STREET TRUNK WATERMAIN AND WHEREAS, Certain questions and concerns raised by property owners relating to the construction of these improvements could only be answered and addressed after preparation of plans and specifications, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City finds it necessary to order the preparation of plans and specifications at this time. 2. John Powell, TKDA, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Lino Lakes City Council this 12th day of February, 1996. John L. Landers, Mayor Marilyn G. Anderson, Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn G. Anderson, Clerk -Treasurer AGENDA ITEM NO • 10A STAFF ORIGINATOR: Randy Schumacher DATE: February 7, 1996 TOPIC: 1995 Year end audit and budget adjustments The following resolutions are for housekeeping purposes for the year ended December 31, 1995. included in these resolutions is amending the 1995 budget, housekeeping for Country Lakes Estates account, Economic Development Fund transfers, Woods of Baldwin Lake account housekeeping. 1. Approve all resolutions as presented. 2. Send back to staff for further review. Option 1 - Approve all resolutions as presented. Council member introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-13 RESOLUTION .AMENDING THE 1995 GENERAL FUND BUDGET WHEREAS, the City received a Federal grant for hiring a new patrol officer, and WHEREAS, the budget was adopted prior to the grant award, and WHEREAS, a squad car was totaled and needed to be replaced, and WHEREAS, the City received money from insurance towards the purchase of a new squad, and WHEREAS, the Police Department needed temporary staff to fill a vacancy, and WHEREAS, a new line item was added in 1995 to account for the Planning and Zoning Board and the Park Board Stipend. NOW THEREFORE BE IT RESOLVED, that the following budget amendment be authorized and effective December 31, 1995: Cops Fast Grant (3315) Police Other Revenue (3422) Capital Outlay (Police) Salaries (Police) Other Salaries (Police) Salaries (Park Board) Stipend (Park Board) Salaries (Planning & Zoning Board) Stipend (Planning & Zoning Board) Increase $19,900 $ 7,000 $26,900 $10,500 $ 4,500 $ 4,500 Adopted by the City Council of Lino Lakes this 12th day of February, 1996. Marilyn G. Anderson, Clerk Treasurer Decrease ($10,500) ($ 4,500) ($ 4,500) John Landers - Mayor Page 2 The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-14 RESOLUTION TRANSFERRING FUNDS FROM VARIOUS FUNDS FOR CORRECTIONS TO THE COUNTRY LAKES ESTATES PROJECT WHEREAS, the engineering consultant (T.K.D.A.) has reviewed the costs associated with this project, and WHEREAS, certain planning (N.A.C.) costs were incorrectly charged to the escrow, and WHEREAS, legal costs were incorrectly charged to the construction fund instead of the escrow account, and WHEREAS, not all of the Administration fees were charged to the Escrow Fund, and WHEREAS, various publication costs were charged to the Construction Fund instead of the Escrow Fund. NOW THEREFORE BE IT RESOLVED, by the City Council of Lino Lakes that the following transfers be approved as follows and effective December 31, 1995: General Fund (101) Escrow Fund (801) Escrow Fund (801) 1994 Construction Fund (456) Escrow Fund (801) 1994 Construction Fund (456) Escrow Fund (801) 1994 Construction Fund (456) Increase Decrease ($ 273.50) $ 273.50 ($ 130.00) $ 130.00 ($8,886.77) $8,886.77 ($ 340.25) $ 340.25 Adopted by the City Council of Lino Lakes this 12th day of February, 1996. John Landers - Mayor Marilyn G. Anderson - Clerk Treasurer Page 2 The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted. Council member introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-15 RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM THE TAX INCREMENT FUND 1-1 AND TAX INCREMENT FUND 1-2 TO THE ECONOMIC DEVELOPMENT FUND WHEREAS, personnel costs have been charged to the Economic Development Fund, and WHEREAS, these costs are T.I.F. related, and WHEREAS, the City's audit firm has recommended this transfer on an annual basis, and WHEREAS, the City's Tax Increment Districts are all pooled. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1995. E.D.A. Fund (430) T.I.F. District 1-1 (407) T.I.F. District 1-2 (408) Increase Decrease $1,662.85 ($831.43) ($831.42) Adopted by the City Council of Lino Lakes this 12th day of February, 1996. John Landers, Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted: Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-16 RESOLUTION TRANSFERRING FUNDS FROM THE GENERAL FUND TO THE ESCROW FUND FOR WOODS OF BALDWIN LAKE WHEREAS, the engineering consultant (T.K.D.A.) has reviewed the costs associated with this project, and WHEREAS, certain engineering costs were incorrectly charged to the escrow, and WHEREAS, this amount totals $2,900. NOW THEREFORE BE IT RESOLVED, by the City Council of Lino Lakes that the transfer from the General Fund to the Escrow Fund be approved as follows and effective December 31, 1995: Increase Decrease General Fund (101) ($2,900) Escrow Fund (801) $2,900 Adopted by the City Council of Lino Lakes this 12th day of February, 1996. John Landers - Mayor Marilyn G. Anderson - Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Where upon said resolution was declared duly passed and adopted. AGENDA ITEM 11 STAFF ORIGINATOR Randy Schumacher, City Administrator 9 February 1996 Custodial Service TOPIC Please find attached a document listing the differen a between a cleaning service, and a full-time custodian. Given the savings, it was determined that bids would be let for a cleaning service. The bids received were as follows: Bilder Maintenance Ray Johnson L'Allier, Inc. 1. Award the bid Council perogative $38,021.00 $31,758.00 $21,321.00 City of Lino Lakes Cost Comparison of Custodian vs. Cleaning Service ............................... 1996 Budget Custodian Base Wage 21,299 Overtime 3,000 FICA 1,859 PERA 1,089 Health 4,020 Life 100 Worker's Comp 2,099 Total budgeted 33,466 Bids Received Bilder Maintenance Ray Johnson L'Allier, Inc. 1996 Bids Budget Difference 38,021 33,466 4,555 31,758 33,466 (1,708) 21,321 33,466 (12,145) AGENDA ITEM 12A STAFF ORIGINATOR: Brian Wessel DATE: 2/12/96 TOPIC: Consideration of Resolution No. 96-10 determining the necessity for and the authorization of acquisition of certain property by proceedings in Eminent Domain, Centennial School District Middle School BACKGROUND: The design of the new Centennial School District middle school on Elm Street and Fourth Avenue is well underway with the site work projected for completion in the fall of this year. The city engineer, with the concurrence of the Cen nnial School District and adjacent landowners, has determined a road alignm t as being most beneficial to the city. Negotiations have been initiated with the two affected landowners to purchase the properties. Both parcels are undeveloped raw land and both parties are interested in selling. Resolution No. 96-10 authorizes a procedure for acquiring the property through Eminent Domain, should good faith negotiations not be concluded within the next 90 days, and therefore jeopardizing the new middle school schedule. OPTIONS: 1. Adopt Resolution No. 96-10 authorizing a procedure far the acquisition of the properties through Eminent Domain. 2. Return to staff for further consideration RECOMMENDATION: Option 1 Member introduced the following resolution and moved its adoption: LINO LAKES CITY COUNCIL RESOLUTION NO. 96-10 EMINENT DOMAIN RESOLUTION WHEREAS, the City of Lino Lakes proposes to construct and improve a street to serve the new school site, and WHEREAS, the improvement consisting of constructing said street is herein determined necessary to provide for the safety of the traveling public, and WHEREAS, permanent and temporary easements and fee simple interests over certain lands are required to provide for said construction, and WHEREAS, Lino Lakes has authority to acquire right of way for said Highway by eminent domain pursuant to Minn. Stat. No. 117, and WHEREAS, Lino Lakes has the right to acquire the right of way prior to the filing of an award by the court appointed commissioners, pursuant to Minn. Stat. No. 117.011 and 117.042, and WHEREAS, Lino Lakes has been unable to successfully negotiate the acquisition of the required easements at this time; NOW THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the acquisition of said land by eminent domain and to take title and possession of that land prior to the filing of an award by the court appointed commissioner, pursuant to Minn. Stat. No. 117, and BE IT FURTHER RESOLVED, that the City Attorney is requested to file the necessary Petitioner therefor, and to prosecute such action to a successful conclusion or until it is abandoned, dismissed, or terminated by the City or the Court. Dated: February 12, 1996 President ATTEST: Executive Director The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM NO. 14A STAFF ORIGINATOR Fire Chief, Milo Bennett DATE February 9, 1996 TOPIC Consideration of Volunteers of America Week Proclamation BACKGROUND: Each year the Volunteers of America request that this City proclaim a week in March as Volunteers Week. This year, they are celebrating their 100th year of service to the people in Minnesota and the nation. They have provided material detailing all the work volunteers perform for the Volunteers of America organization. Volunteers perform services for the mentally disabled, mentally ill, chemically dependent and elderly adults, congregate dining for seniors at 45 sites in Anoka County and Hennepin County, programs for children and youth including foster treatment homes and correctional group homes, work -release and pre-release programs and 4 long-term health care facilities and many other such programs. OPTIONS 1. Move to approve the proclamation and direct staff to send a copy of the proclamation to the Volunteers of America so that it can be included m a booklet commemorating their 100th birthday. Return matter to staff for further information. RECOMMENDATION Option No. 1 PROCLAMATION VOLUNTEERS OF AMERICA WEEK March 3 -10,1996 WHEREAS, the Volunteers of America, a Christian human service organization, is celebrating its 100th year of service to the people of Minnesota and the nation; it is therefore certainly appropriate for us, the City of Lino Lakes, to join in the observance of this milestone with the commemoration of March 3 - 10, 1996 as Volunteers of American Week; and, WHEREAS, the Volunteers of America is making a valuable contribution by providing these services to adults and the elderly: 6 homes for mentally disabled, mentally ill, chemically dependent and/or elderly adults; congregate dining for seniors in 45 sites in Anoka and Hennepin Counties; transitional housing for women and their families in Aiktin, Isanti, Kanabec, Mille Lacs, and Pine counties; home delivered meals for persons 60 years of age and over; semi-independent living services and supported living services; 3 housing complexes for families, the handicapped, and the elderly; 3 assisted living communities; and 4 long-term health care facilities; and, WHEREAS, the Volunteers of America provides these services for children and youth; a children's daycare, programs serving autistic, autistic -like, and/or developmentally disabled youth; children's shelters; in-home services; 52 foster treatment homes and correction group homes; a residential treatment center for emotionally handicapped boys; a specialized behavioral program for boys with severe problems' short-term after care for youth with special needs; and, WHEREAS, the Volunteers of America provides 2 correctional services; a pre-release and work -release correctional program serving men in a jail, workhouse and work -release correctional program serving women; and, WHEREAS, the Volunteers of America, through its dedicated staff and volunteers and the many people who help support their work through financial contributions make a significant impact on the lives of people in the City of Lino Lakes; and, WHEREAS, the Volunteers of America is commemorating its founding in 1896 and urges others to join them in bridging the gap between human needs and the resources of the public and private sector; NOW, THEREFORE, BE IT RESOLVED, that I, John L. Landers, Mayor of the City of Lino Lakes, do hereby proclaim the week of March 3 - 10, 1996, as: VOLUNTEERS OF AMERICA WEEK PROCLAMATION Page -2- VOLUNTEERS OF AMERICA WEEK IN THE CITY OF LINO LAKES AND, BE IT RESOLVED, that copies of this proclamation be transmitted to the Volunteers of America as evidence of our esteem. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Lino Lakes to be affixed this 12th day of February in the year of our Lord one thousand nine hundred and ninety six. MAYOR V Volunteers of America Minnesota January 26, 1996 The Honorable John Landers Mayor of Lino Lakes 1189 Main Street Lino Lakes, MN 55014 Dear Mayor Landers: A Ministry of Service Volunteers of America Minnesota 5905 Golden Valley Road, Suite 110 Minneapolis, Minnesota 55422-4490 Tel: 612-546-3242 Fax: 612-546-2774 The Volunteers of America is excited to be celebrating 100 years of service. Volunteers of America Week, March 3 - 10, commemorates the founding of our organization on March 8, 1896. We are one of Minnesota's largest human service organizations, and annually more than 92% of every dollar we receive is spent directly on program services. Through the years, Volunteers of America has demonstrated it is a dynamic organization keeping pace with the ever changing world. We recognize the need for developing creative ways to solve problems and meet community needs for all members of our society. I hope you will recognize March 3 - 10, 1996 as Volunteers of America Week and ask that you join us in celebrating our 100th year of service. Your personal proclamation acknowledging our service to the people in your community will be appreciated. Your proclamation, along with other proclamations and letters will be duplicated and put into booklet form. A booklet commemorating our 100th birthday will be placed in the reception area of each of our programs and senior dining sites. Something wonderful is happening in Minnesota, because of you! Your interest and support makes a significant impact on the success of our organization. And, as you know our success is measured through the lives of those we touch. Respectfully yours, c?,., //or James E. Hogie, Jr. President Enclosures Celebrating 100 Years of Service! TM Volunteers of America Minnesota 1995 - 1996 PROGRAM SERVICES Children & Teenagers Bar -None Residential Treatment Center serves boys who are emotionally/behaviorally disturbed. 612-753-2500 Children's Emergency Shelter social services in a protective environment for children in crisis. 612-753-2319 Children's Shelter Annex long-term care with social and educational services for children. 612-753-2500 CornerStone Child Care Center for infants and preschool aged children. 612-495-3345 Correction Foster Group Homes therapeutic homes for teenagers with a delinquent history. 612-546-3242 Emergency Shelter Foster Care Homes provide short-term care for children. 612-546-3242 Evaluation Shelter Unit determines appropriate treatment plans for troubled youth. 612-753-2500 Foster Homes for Children where traditional family care is provided for children. 612-546-3242 In -Home Respite Care for families of children who are autistic, autistic -like and/or disabled. 612-546-3242 Intensive Treatment Center for boys with severe behavioral problems in a secure setting. 612-753-2554 Out -of -Home Respite Care for families of children who are autistic, autistic -like and/or disabled. 612-546-3242 Settevig Center serves emotionally and/or behaviorally disturbed boys. 612-753-2500 Short -Term Aftercare prepares a child for a successful transition from treatment to home. 612-753-2500 Specialized Behavioral Program serves emotionally/behaviorally disturbed boys and their families. 612-753-2500 Specialized Foster Homes for children who are physically and/or mentally challenged. 612-546-3242 Treatment Foster Homes provide a supportive, directive environment for children and youth. 612-546-3242 Adults CornerStone Supportive Transitional Housing for homeless/high risk families. 612-495-3344 In -Home Supportive Living Services and Respite Services for disabled adults. 612-495-3550 Ponderosa Board and Lodging services for adults. 612-495-3371 Princeton Supportive Living Services a home for mentally disabled adults. 612-389-9461 Regional Corrections Center a jail, workhouse and work -release program for women. 612-488-2073 Residential Center a pre-release and work -release correctional program for men. 612-721-6327 Semi -Independent Living Services learning opportunities for individuals with special needs. 612-495-3550 Settevig Supportive Living Services a home for developmentally disabled adults in Mora. 612-679-2264 Stevencroft Apartment Supportive Living Services for developmentally disabled young adults. 612-644-2514 Stevencroft House Supportive Living Services for developmentally disabled young adults. 612-644-2514 Supported Independent Living Services for adults with special needs. 612-495-3550 White House Supportive Living Services for developmentally disabled adults near Wahkon. 612-495-3407 Senior Citizens Home Delivered Meals noon meals delivered to homebound seniors. 612-546-3242 Mora Senior Supportive Living Services for mentally disabled elderly who have special needs. 612-679-0243 Senior Dining noon meals in a community setting, to anyone 60 years of age or older. 612-546-3242 VOLUNTEERS OF AMERICA .. . was founded March 8, 1896 in New York City. On April 24, 1896 services began in Minneapolis. VOLUNTEERS OF AMERICA, a national Christian human service organization, has a 100 year history of serving people in need; regardless of their race, color or creed. It seeks to develop programs in areas where needs are not being met by existing services. VOLUNTEERS OF AMERICA staff is comprised of individuals who not only have administrative and/or professional social work expertise, but who also have a commitment to the Christian mission of the organization; the reaching and uplifting of all people. Last year, in addition to 300 staff, more than 2,100 persons volunteered their talents to help enrich program services in Minnesota. VOLUNTEERS OF AMERICA, a 501(c)(3) organization, is eligible to receive tax deductible donations. VOLUNTEERS OF AMERICA meets all regulatory standards, publishes an annual report, has a certified audit, and files with the Charities Division of the Minnesota Attorney General's Office. BOARD OF DIRECTORS Ronald L. Britz, Chairman James E. Hogie Jr, President Mary E. Adams Sharol L. Enger Walter W. Faster James W. Feil Mark. T. Flaten Gordon M. Haga Peter L. Hauser Barbara A. King Ross E. Kramer William W. McDonald W. Lyle Meyer John T. Richter William F. Rieckhoff Erling W. Rockney William E. Sandvig Clayton W. Strandlie Renee J. Tait Robert E. Van Valkenburg Dr. Harm A. Weber VOLUNTEERS OF AMERICA MINNESOTA DISTRICT OFFICE administrative, accounting, and development offices are located at 5905 Golden Valley Road, Minneapolis, MN 55422-4490 (612) 546-3242 CITY OF LINO LAKES MUNICIPAL STATE AID STREETS 1993 Segment From To Length ADT Condition Rating 1. Shadow Lk Dr 1.04 mi. N. Golf Course 2,380 480 1 2. Ware Rd. Ash St. 62nd St. 2,640 1,200 3. Ware Rd. 62nd St. Arrowhead Dr. 2,900 1,200 7 4. Ware Rd. Arrowhead Dr. Birch St. 1,060 1,200 5. Shadow Lk Dr 0.44 mi. N. 1.04 mi. N. 3,170 565 40 6. Shadow Lk Dr Birch St. 0.44 mi. N. 2,320 650 41 7. Second Ave. 0.35 mi. N. 0.6 mi. N. 1,320 1,100 98 8. Holly Dr. Ash St. 62nd St. 2,640 260 9. Holly Dr. 62nd St. 0.6 mi. N. 3,170 195 107 10. Holly Dr. 0.6 mi. N. 12th Ave. 1,270 ' 195 11. 4th Ave. Apollo Dr. TH 49 840 `-" 600 111 12. Rondeau Lk. Dr. Main St. 81st St. 1,320 570 13. Rondeau Lk. Dr. 81st St. 84th St. 2,380 150 5 117 14. 12th Ave. Holly Dr. Birch St. 2,640 330 118 15. 62nd St. Ware Rd. Red Maple Ln. 4,380 380 150 16. Second Ave. Lake Dr. 0.35 mi. N. 1,900 1,100 218 17. 4th Ave. 0.2 mi. N. Main St. 1,690 650 247 18. 4th Ave. TH 49 Thomas St. 1,270 960 19. 4th Ave. Thomas St. Sherwood Ln. 1,270 805 293 20. 4th Ave. Sherwood Ln. 0.20 mi. N. 1,070 805 21. Second Ave. 0.6 mi. N. Elm St. 1,320 450 294 22. Birch St. Centerville Rd. 20th Ave. 3,910 150 NR ADT = Average Daily Traffic counted in 1993 Condition Rating = 1 (worst) to 294 (best) for street condition