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HomeMy WebLinkAbout04/22/1996 Council PacketAGENDA CITY OF LINO LAKE to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? Consent Agenda Monda April 22,1,996 6:30 P. A. Consideration of Minutes: Special Council Meeting, March 25, 1996 Regular Council Meeting, March 25, 1996 B. Consideration of Disbursements: April 22, 1996 (Check Nos. 44230 through 44333 for a Total Disbursement of $466,055.68) Centennial Fire District, April 4, 1996 Centennial Fire District, April 17, 1996 Opel Mike -- \Friers) of the no Lakes Parks Foundation Isonation Update, Martha Wamsley, Consideration of a Proposal From the Lino Lakes Lions Club to Hold a Circus in the City of Lino Lakes, Council Member Neal and Ray Johnson -7b8 6:30 P.M., CONTINUATION OF PUBLIC HEARING, Improvement of 12th 30 Avenue/Holly Drive, David Ahrens 4 2'°a"e' vlk 6:30 P.M., CONTINUATION OF PUBLIC HEARING, Centennial Middle School Street and Utility Improvement, David Ahrens PAGE 1 AGENDA Consideration of Resolution No. 96 - 43 Approving Final Payment of Contract fo eed for Apollo Business Park, Brian Wessel Consideration of Hiring Four A. B. C. Police Personnel; Police Records Clerk, Cynthia Koepp Police Officer, Melinda Brown (5/1/96) Police Officer, Matthew Vana (8/1/96) 9. Planning and Zoning Board Report, Mary Kay Wyland A. Consideration of SECOND READING, Ordinance No. 02 - 96, Rezone Lands Purchased by Centennial School District for Building a Middle School on Elm Street 10. City Engineer's Report, David Ahrens A. Consideration of Resolution No. 96 - 40, Approving Change Orders 1 and 2 and Approve Payment #5 in the amount of $16,278.25 and Payment #6, in the amount of $3,715.00, to E. H. Renner for Well #3 B. Consideration of Resolution No. 96 - 41, Approve Plans and Specifications and Order Improvement and Advertisenteht for Bids, Birch Street Trunk Watermain 11. Consideration of Annual Appointments, Randy Schumacher 12. Old Business 13. New Business A. Consideration of the Resignation of John Hanson, Public Works Department B. Consideration of Minutes from April 8, 1996 (Council Member Kuether and Mayor Landers were absent) C. Consideration of Minutes from April 15, 1996 (Council Member Lyden was absent) D. REMINDER, Special Economic Development Authority Meeting, Monday, April 29, 1996, 5:00 P.M. to Consider a Development Agreement for Taymark and for Northern Wholesale PAGE 2 AGENDA E. REMINDER, Special Council Meeting, Monday, April 29, 1996, 5:30 P.M. 1. Consider an Environmental Assessment Worksheet (EAW) for the Centennial Middle School 2. Site Plan Review for Taymark 3. Site Plan Review for Northern Wholesale 14. Adjourn aA0 \Ace. April 19, 1996,10:00 A.M. PAGE 3 LA-1"-^---- SPECIAL COUNCIL MEETING MARCH 25, 1996 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES COUNCIL MINUTES : March 25, 1996 . 5:30 P.M. . 5:58 P.M. : Bergeson, Kuether, Lyden, Neal, Landers None Staff members present: Clerk -Treasurer, Marilyn Anderson The purpose of the special meeting was to consider annual appointments to the Planning and Zoning Board, Parks and Recreation Board and the Circle Pines Utility Commission. The City Council previously interviewed all candidates for these boards and commission. A Checklist for Criteria for Advisory Boards form containing scores for each candidate was to be completed by each Council Member. Each Council Member prepared scores for each candidate for each board or commission and gave the score sheets to Mrs. Anderson so that she could prepare a total sheet for each candidate. Three candidates for the Planning and Zoning Board with the throe highest scores would then be appointed to that board. Three candidates for the Parks and Recreation Board with the three highest scores would be appointed to that board. The one candidate with the highest score for the Circle Pines Utility Commission would be appointed to this commission. Each Council Member gave Mrs. Anderson their score sheets and she prepared the final tally. The following three candidates Tor the Planning and Zoning Board received the three highest scores: Gene Lane Judi Braun Caroline Dahl The following three candidates for the Parks and Recreation Board received the three highest scores: Paul Montain George Lindy Joe Schmidt PAGE 1 SPECIAL COUNCIL MEETING MARCH 25, 1996 The following candidate for the Circle Pines Utility Commission received the highest score: Gene Lane The City Council discussed whether or not to give two positions to the same candidate. The decision, although not unanimous, was to be sure that as many residents as possible have the chance to serve on the boards or commissions. Therefore, it was determined that Vernon Reinert be the candidate for the Circle Pines Utility Commission. The meeting adjourned at 5:58 P.M. These minutes were consider, corrected and approved at the regular meeting of the City Council on April 22, 1996. Marilyn G. Anderson, Clerk -Treasurer John L. Landers, Mayor PAGE 2 CITY COUNCIL DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT MARCH 25, 1996 CITY OF LINO LAKES COUNCIL MINUTES : March 25, 1996 . 6:30 P.M. . 9:30 P.M. : Bergeson, Kuether Lyden, Neal, Landers : None Staff members present: City Attorney, Bill Hawkins, City Engineer, David Ahrens; Consulting Engineer, John Powell; Bond Consultant, Ron Batty; Community Development Director, Brian Wessel; Community Development Assistant, Mary LaForest; Planning Coordinator, Mary Kay Wyland; Chief of Police, David Pecchia; City Administrator, Randy Schumacher and Clerk -Treasurer Marilyn Anderson. SETTING THE AGENDA Mayor Landers added, Annual Appointment to New Business, Agenda Item No. 15B. CONSENT AGENDA Council Member Kuether moved to approve the consent agenda as presented. Council Member Neal seconded the motion. Motion carried unanimously. Disbursements, March 25, 1996 - Council Member Lyden questioned the criminal prosecution portion of the bill from William G. Hawkins. Mr. Hawkins explained that this is all costs associated with criminal prosecutions for one month. He noted that this billing is typical of a monthly bill for prosecution. Mr. Hawkins said the cost of prosecution has risen substantially because the City has more police officers and the legislature has pushed more criminal prosecution responsibility back onto the municipalities. The drunk driving and the domestic assault cases are now gross misdemeanors and are more complicated to prosecute. OPEN MIKE Friends of the Parks Appointments, Mayor Landers - Mayor Landers explained that the Friends of the Parks Foundation was established in 1992 and is designed to accept dollars and in kind contributions on behalf of the City's parks and related activities. Last year alone, this group raised $25,000.00 in cash and materials. This past week the Friends of the Parks accepted a check from the Target Foundation for $1,000.00 for the purpose of supporting the performances in the parks this summer. The Foundations by- laws state that the Mayor is required to make appointments and re -appointments to the PAGE 1 CITY COUNCIL MARCH 25, 1996 board of this non-profit foundation. Mayor Landers said that it is his pleasure to introduce three (3) of the best friends that the parks and the City of Lino Lakes could have; Jacqueline Farm, Bill Frogner and Dianne Jensen. He congratulated them on their re -appointments. Mayor Landers, on behalf of the City Council, and residents of Lino Lakes, thanked them for their efforts. He noted that this organization is truly an example of the spirit of volunteerism that is so important to communities now: He noted that there are still several positions open on the board and asked if anyone watching this cablecast at home or in the audience is interested in serving as a board member, they should contact the Parks and Recreation Department. Mayor Landers explained that if anyone is interested in making a tax deductible contribution to the Friends of the Parks Foundation, please contact Martha Walmsey or the Parks and Recreation Department. POLICE DEPARTMENT ANNUAL REPORT, CHIEF PECCHIA Chief Pecchia explained that a copy of the 1995 Statistical Review was placed in each Council packet for review by the City Council. A copy of the Statistical Review will be placed in the Citizens Library for citizen review. The report contains three major sections; Statistics and Programs, Reports Requested by Council during the year on various programs including "If you are skipping school, then skip this place". Signs with this message have been posted in all local business. The back side of the sign lists dates when kids should be in school and when they will not be in school for all three school districts. The Review contains examples of letters of recognition received by the officers and letters from the public for outstanding performance by the officers. Chief Pecchia gave a brief outline of 1995 activities for the Police Department. The Police Department experienced unprecedented growth in personnel resources, professional development and community involvement. The Community Policing Philosophy continues to be implemented throughout the City which has resulted in the development of 35 McGruff Houses and 76 Neighborhood Watch Block Captains and Co -Captains. The Crime Free Multi -Housing Program was introduced at the Baldwin Mobile Home Park. The Police Department continues to experience unprecedented cooperation between the park residents and park owners. The Police Officers have made diligent efforts to welcome new residents into the City by delivering the new resident packets and taking this opportunity to introduce themselves to the residents in their assigned precinct. Two Police Officers were hired to supplement the patrol staff and assist with the Community Policing Philosophy. The Police Department enlisted additional assistance from Reserve Officers to promote the Community Policing Philosophy by adding two new members to the existing ranks. In conjunction with the Centennial School District, a Youth Resource Officer Program was developed to proactively address the needs of the children in this community. PAGE 2 CITY COUNCIL MARCH 25, 1996 The Police Department continues to strive to meet its goals and objectives as outlined in the Mission and Value Statements. While calls for service increased approximately 21% over the previous year, the Police Department continues to energize community support and cooperation from the residents, City Staff and Council Members. Council Member Lyden thanked Chief Pecchia and said he is proud of the Chief and the Police Department. He said he is impressed by the Mission Statement and the Value Statement and noted that they were very well done. Council Member Lyden said that he hoped that the public knows that these statements are more than works on a piece of paper. Council Member Bergeson asked Chief Pecchia about the chart on assaults. Chief Pecchia explained that the Police Department is involved with the Violence Prevention Coalition that was started in the Centennial community. Starting in 1996, the Police Department will specifically target assaults that occur in the community. Because the Police Department plans to be intimately involved in the Coalition, the plan was to start with a baseline to see if what the Coalition does has any impact on the assaults that will be recorded in the City. Council Member Bergeson noted that the City is no longer involved in the Anoka County transport system and asked if there was any discussion regarding what will be done in the future. Chief Pecchia explained that none of the cities are participating in that program. Anoka County was providing the vehicle and they decided that they could not afford to put all the miles on their vehicle. The City has reserve officers that are trained in transport and the plan is to use reserve officers on weekend evenings to transport persons who need to be transported to jail. Chief Pecchia felt the County transport program would be reactivated in the late spring or early summer. Council Member Kuether noted that personal injury accidents have increased a lot. Chief Pecchia explained that these are car related accidents and the Police Department sees this area as a challenge for 1996. Although there is a significant increase in the number of traffic tags written in 1995, the Police Department is looking at the locations where most of the accidents are occurring and trying to determine some traffic enforcement strategy and some education strategy to see if this number can impacted. Council Member Kuether noted that there is a substantial decrease in weapons violations. Chief Pecchia explained that there are several reasons for this decrease including the introduction of a better system of classifying incidents. The new Hunting Ordinance has also impacted this statistic. He explained that there was great community involvement in rewriting the ordinance and there has been great community cooperation in enforcing the ordinance. There were significantly fewer call regarding weapons violations. Council Member Kuether noted that snowmobile thefts increased significantly. Chief Pecchia explained that the northern part of Anoka County was seriously affected by a band of young thieves who have stolen more than one hundred snowmobiles from Lino Lakes and northern suburbs Even a Police Department employee was a victim of these thieves. PAGE 3 CITY COUNCIL MARCH 25, 1996 Some suspects have been arrested and investigators from several jurisdictions have met to determine who was involved and what to do about the problem. Council Member Kuether asked Chief Pecchia to explain the increase in the narcotics violations. Chief Pecchia said there has been significant information sharing with the Anoka County Sheriff's office regarding drug activity in Lino Lakes: Also there has been a significant increase in drug introduction into the prison. The Lino Lakes Police Department gets the initial call and then turns the call over to the Anoka County Sheriff's office who handles the investigation. A significant number of the narcotics violations are related to the introduction of drugs to the prison. Mayor Landers thanked Chief Pecchia for his report. PUBLIC HEARING, CENTENNIAL MIDDLE SCHOOL STREET AND UTILITY IMPROVEMENT, DAVID AHRENS Mr. Ahrens explained that the Centennial School District officials have again requested that the publiQ hearing for the proposed improvements to serve the Centennial Middle School be postponed until April 22, 1996. This delay will allow Mr. Ahrens to gather the information requested at the last Council work session as well. Council Member Kuether moved to continue the public hearing to April 22, 1996. The motion was seconded by Council Member Neal. Motion carried unanimously. CONTINUATION OF PUBLIC HEARING, IMPROVEMENT OF 12TH AVENUE AND HOLLY DRIVE, DAVID AHRENS The public hearing for the proposed improvements to 12th Avenue/Holly Drive was continued from January 22, 1996. Staff and the developer last met on Friday, March 15, 1996 to discuss improvements to 12th Avenue/Holly Drive. Staff was expecting to finalize questions regarding the developer's responsibility to this improvement, however, this was not accomplished and the developer has'been unavailable since Wednesday. March 20, 1996. Additional meetings with the developer are necessary and, therefore, staff is requesting that the public hearing be continued to April 22, 1996. There are no time constraints for action to be taken on this item as long as the public hearing is not closed. Council Member Kuether moved to continue the public hearing to April 22, 1996. Council Member Neal seconded the motion. Motion carried unanimously. PUBLIC HEARING, MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT 1-4, BRIAN WESSEL Mr. Wessel explained that earlier this evening, the Economic Development Authority (EDA) adopted the modification of this plan to remove the unimproved parcels from Tax PAGE 4 CITY COUNCIL MARCH 25, 1996 Increment Financing (TIF) District No. 1-4. These parcels include the area zoned shopping center on the I35W interchange, the G.M. Development property in the Apollo Business Park (except for Emtech and Blue Heron Development:, a piece of land near the senior housing project owned by St. Joseph's Church, and the Highway #49/Lake Drive intersection. Anoka County, and the Centennial and Forest Lake School Districts have been notified regarding the modification. Several of the parcels that are being removed either because it is unlikely they will develop within the reasonably foreseeable future, or they are zoned for nonqualifying uses under state statutes. Once this modification is completed, the G. M. Development property, which is zoned for light industrial, will be combined with the newer TIF District No. 1-7. This will provide the City with enough capacity to offer financial assistance to businesses wishing to locate in this district. Mr. Wessel used the overhead projector to show TIF District No. 1-7. After TIF District 1-4 is deleted, the plan is to extend TIF District No. 1-7 which was developed last year and includes the City owned portion of the Apollo Business Park, to include the G. M. Development land that has not been developed and has not been in a TIF district. Two parcels, the Blue Heron, which is under construction and EMTEC which was completed three years ago, would be exempted from this district. Mr. Wessel explained that in addition to the G. M. Development lands, he is recommending that the light industrial lands south of I35W, owned by Glenn Rehbein, be added to the district so that in the future the City can provide incentives for light industrial companies to move into the area. Land owned by Hawkins Chemical on the north side of135W would also be included in the district. Although the Hawkins Chemical land is zoned General Business, the EDA would like to have the option of developing that property for Light Industrial purposes. The land owners involved with all of the requested changes have been contacted and agree with this proposal. Mayor Landers opened the public hearing at 7:08 P.M.. There was no one in the audience to speak on this agenda item. Council Member Kuether moved to close the public hearing at 7:09 P.M. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden voting no. Consideration of Resolution No. 96 - 32 Approving the Modification of Tax Increment Financing Plan for Tax Increment Financing District No. 1-4 - Mr. Wessel explained that this resolution recognizes that much of the land within TIF District No. 1-4 is not likely to develop within the reasonably foreseeable future, and modifies the TIF Plan to delete most of the remaining land from the District with the exceptions noted above. PAGE 5 CITY COUNCIL MARCH 25, 1996 Council Member Kuether moved to adopt Resolution No. 96 - 32 as presented. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden voting no. Resolution No. 96 - 32 can be found at the end of these minutes. PUBLIC HEARING, MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-7, BRIAN WESSEL Mr. Wessel explained that earlier this evening the EDA adopted the modification of TIF District No. 1-7 plan to provide financial assistance to two companies proposing to build in the Apollo Business Park, and to add additional parcels to TIF District No. 1-7. These light industrial parcels are being added to the district to take advantage of the capacity available. This will provide the City with the opportunity to take further advantage of the momentum it has gained in attracting light industrial businesses. Anoka County, Centennial School District and the Forest Lake School District have been notified regarding this,planned modification. The two companies included in this proposal are Progressive Engineering and Balentine Trench -All. Progressive Engineering is a 15 year old company presently located in the City of Blaine and has no room to expand and has chosen Lino Lakes to relocate its facility. Mr. Wessel said that he was very pleased with this move. He explained that the company is very clean and well established and a quality company. They presently have about 20 employees and will be adding employees. They are proposing to build a 16, 000 square foot light manufacturing facility on 2.3 acres of land. The City would use TIF for 1.8 acres for the building. The additional land will be used for expansion in the future. The second company planning to relocate in the Apollo Business Park is Ballantine Trench -ALL. This is a Japanese company that is basically an office/warehouse/distribution company presently located in northeast Minneapolis. This company has a special problem which is that their lease expires in October and they would like to be in a new facility in Apollo Business Park. This company has 35 employees and will build a 30,000 square foot building on a three acre parcel. Owners of this company have to go to Japan to get approval to move and during the interim period, the EDA is asking that the City Council approve the modification of TIF Plan No. 1-7. The City Council is not being asked to approve the projects at this time. The request is to approve modification of the TIF plan for TIF District No. 1-7. Mr. Wessel used the overhead projector to show the exact proposed locations of these two companies. Council Member Bergeson asked how many years are left in District No. 1-7. Mr. Batty explained that District No. 1-7 was created last May or April and has a life of either 11 years from the date its was established or nine years worth of increment. The District would last to April or May, 2006. PAGE 6 CITY COUNCIL MARCH 25,1996 Mayor Landers opened the public hearing at 7:15 P.M. There was no one in the audience to speak on this matter. Council Member Bergeson moved to close the public hearing at 7:16 P.M. Council Member Kuether seconded the motion. Motion carried with Council Member Lyden voting no. Consideration of Resolution No. 96 - 33 Approving Modification of Tax Increment Financing Plan for Tax Increment Financing District No. 1-7 - Mr. Wessel explained that this resolution finds that the modification of TIF District No.1-7 allowing the City to provide tax increment financing assistance to Progressive Engineering and Ballantine Trench -ALL, along with adding parcels to the district, has been determined to be in the best interest of the City. While the City is in the early stages of negotiations with Ballantine, its inclusion in the plan modification will enable the City to facilitate their plans without having to return to the City for an additional modification. Inclusion in the plan does not obligate the City or the company in any manner. Mr. Wessel requested that the City Council adopt Resolution No. 96 - 33. Council Member Kuether moved to adopt Resolution No. 96 - 33. Council Member Bergeson seconded the motion. Motion carried with Council Member Lyden voting no. Resolution No. 96 - 33 can be found at the end of these minutes. PUBLIC HEARING, BIRCH STREET WATERMAIN IMPROVEMENT, JOHN POWELL Mr. Powell used the overhead projector to explained the proposed route for a watermain extension that would connect the existing municipal water utility to the new water utilities in the Clearwater Creek Development Center. He explained that at the Council meeting on February 12, 1996, the City Council received the feasibility report for this project and set the public hearing for March 25, 1996. This improvement is critical to support the development of businesses in the Clearwater Creek Development Center located at the I -35E and Main Street interchange. The project is to be financed via the City Area and Unit Enterprise Fund therefore no special assessments have been proposed as part of the project. Residents who receive a benefit from the improvement will only be charged connection costs if they decide to connect to the watermain. Mr. Powell explained that public comment is going to be taken this evening, however, no other City Council action is requested at this time. Plans and Specifications are being drafted and will be before the City Council on April 8, 1996. Mr. Powell explained that the watermain improvement will begin in the area of Sherman Lake Road and go east along the south side of Birch Street past Centerville Road to 20th Avenue. The watermain would go north on 20th Avenue to Cedar Street and east on Cedar Street, under I -35E to the area of well #4. This watermain is included in the Comprehensive Land Use Plan. The cost of constructing the watermain is estimated to be PAGE 7 CITY COUNCIL MARCH 25, 1996 $672,950.00 and the total cost including engineering, administration and easement acquisition is expected to cost approximately $908,335.00. Mr. Powell said that bids would be advertised and opened in May and the project would be completed in July, 1996. He recommended that the City Council follow this aggressive schedule to insure that the water utility will be available for development scheduled for this fall. Council Member Lyden asked what attempt will be made to notify the residents along this improvement of the pending construction. Mr. Powell explained that they all will be contacted. Council Member Bergeson asked why stubs were being placed at only properties where the owners were contemplating immediate hookup. Mr. Powell explained that stubs are costly and providing a connection after the watermain is completed is easy to construct. He noted that a stub will be located on 20th Avenue at the Centerville city limits for future extension of service to the City of Centerville for emergency purposes. Mayor Landers opened the public hearing at 7:31 P.M. Mr. Clyde Carpenter, 6748 - 20th Avenue asked if his property would be affected by the construction. Mr. Powell said yes, a part of his driveway will be removed to lay the pipe. The driveway will be reconstructed to its original condition. Mr. Carpenter said that the culvert under his driveway is not large enough resulting in a backup of drainage in the spring and during rainstorms. Mr. Powell suggested that Mr. Carpenter contact the Rice Creek Watershed District and ask them to look at his situation. Council Member Kuether moved to close the public hearing at 7:34 P.M. Council Member Lyden seconded the motion. Motion carried unanimously. CONSIDERATION OF RESOLUTION NO. 96 - 31, INTENT TO ESTABLISH A SYSTEM OF ORGANIZED COLLECTION OF RESIDENTIAL SOLID WASTE, JACKIE CONSTANT Ms. Constant explained that this item was discussed during previous work sessions. The Lino Lakes Solid Waste Advisory Committee has been investigating a system of organized collection for the City. Minnesota Statute, 115A.94 states that the City Council must adopt a resolution announcing its intent to organize collection to enable the participation of interested parties, including the licensed haulers, in the planning and establishing a collection system. Ms. Constant asked the City Council to adopt Resolution No. 96 - 31 enabling her to continue researching organized collection. Council Member Lyden moved to adopt Resolution No. 96 - 31. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 31 can be found at the end of these minutes. PAGE 8 CITY COUNCIL MARCH 25,1996 CONSIDERATION OF RESOLUTION NO. 96 - 36, EARTH DAY PROCLAMATION, JACKIE CONSTANT Ms. Constant explained that the annual Earth Day clean-up and celebration activities are scheduled for Saturday, April 20, 1996. The activities will be held at the Joseph E. Wargo Nature Center. This event is being shared with the surrounding communities of Circle Pines, Centerville and Lexington. Celebration activities will include representatives from the four (4) cities. The activities will include reading the Earth Day Proclamation. Ms. Constant read the proclamation and asked the City Council to adopt Resolution No. 96 - 36 proclaiming April 20, 1996 Earth Day in Lino Lakes. Council Member Kuether moved to adopt Resolution No. 96 - 36. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 33 can be found at the end of these minutes. PLANNING AND ZONING REPORT, MARY KAY WYLAND Site Plan, Lift Stations, Metropolitan Council Environmental Services (MCES), Ware Road - Ms. Wyland explained that a request to construct a building resembling a single family home on Outlot A and Outlot B, Pine Ridge, Third Addition has been presented for Planning and Zoning Board and City Council review and approval. The building will house a MCES sanitary sewer lift station. The construction of the lift station is critical in order to handle increasing sanitary sewer needs for the City of Lino Lakes. Construction of this project was originally anticipated for late 1995 and is now expected to be complete in the fall of 1996. The MCES has already held public hearings and neighborhood meetings concerning the construction of the force main that will service this lift station and actual construction of the main is anticipated in the near future. The force main will run south on Ware Road and then west on Ash Street (County Road J) to approximately Lexington Avenue where it will connect with an existing interceptor. Ms. Wyland used the overhead project to show the intended location of the building. This item is being presented to the City Council for review because any construction, other than single family construction, in a Single Family (R-1) residential district requires a site plan review. SITE EVALUATION The proposed construction will consist of a building approximately 1100 square feet in area which is very similar to a single family home. It will include the appearance of a double garage, driveway, extensive landscaping, and brick facade on the building. The building will be located on Outlot A of the Pine Ridge, Third Addition, however, a portion of the underground utilities will extend onto Outlot B. The MCES has purchased PAGE 9 CITY COUNCIL MARCH 25, 1996 both outlots for this construction and intends to keep Outlot B as a vacant parcel to help buffer the building from adjoining properties. The Planning and Zoning Board reviewed this item at their March 13, 1996 meeting and recommended approval of the site plan review with the following conditions: 1. Property building permits be obtained prior to construction. 2. The landscaping plan include evergreen plantings to help screen the site from adjoining residential properties. The landscaping plan shall be subject to the approval of the City Forester. Outlot A and Outlot B shall be maintained as a single family residence at all times with a well trimmed and maintained yard area. 3. Site drainage plans shall be reviewed and approved by the City Engineer. 4. Trash generated from the site shall be stored in an enclosed container located in the garage area of the building. 5. Noise levels generated from the use of the building shall be within required Minnesota Pollution Control Agency standards for a residential area. Council Member Neal noticed the location of a transformer on the property. He asked if the transformer would be fenced. Mr. Ahrens explained that the transformer will be housed in a heavy gage metal structure and there should be no security concerns. He also noted that the transformer would be tested weekly. Council Member Lyden asked why a public hearing is not required for this matter. Ms. Wyland explained that it is not required, only a site plan review. Mr. Ahrens explained that the MCES has already held public hearings on this issue and has also met with neighborhood groups. Very few residents attended the hearings. Council Member Lyden asked if this installation would emit odors. Ms. Wyland explained that chemicals are used to control odors. She noted that there is a lift station already on the site. Council Member Kuether moved to approve the site plan review for the MCES lift station with the condition that odors be monitored. Council Member Lyden seconded the motion. Motion carried unanimously. Site Plan Review and Minor Subdivision, Progressive Engineering, Apollo Drive - Mr. Wessel explained that he was delighted to welcome Progressive Engineering to Lino Lakes He introduced Mr. David Tomczyk, Manager of Progressive Engineering and Mr. John Weber of Stone Construction. PAGE 10 CITY COUNCIL MARCH 25, 1996 Ms. Wyland explained that Progressive Engineering is planning to construct a 16,000 square foot office/manufacturing facility in the Apollo Business Park on a parcel of property approximately 2.3 acres in size. The property is zoned General Industrial and is located immediately south of the Fogerty/Custom Remodelers site. Along with the site plan review, the developer is requesting approval of a minor subdivision for the 2.3 acre parcel. A survey for the project is currently being prepared. Ms. Wyland used the overhead projector to show the location of the parcel purchased by Progressive Engineering. The Economic Development Department has been working with Progressive Engineering and is recommending approval of the proposed site plan and minor subdivision. The Company is owner occupied and has been located in Blaine for 15 years. Progressive Engineering has a proprietary design for optical coating systems and contracts with companies such as Unisys and Federal Cartridge. They employ 20 people at this time and plan to add two employees per year. A future expansion area is indicated on the plan and is planned within the next five to ten years. SITE PLAN REVIEW SETBACKS: The proposed building meets or exceeds the setback requirements required by the Zoning Ordinance for the building and the parking area. In addition, the building will have a sprinker system as required by the building codes. BUILDING HEIGHT: The proposed building will be 20 feet in height which is below the 45 feet maximum height allowed in the General Industrial zoning district. GREEN AREA: A minimum green area of 10% is required by the Zoning Ordinance and will be exceeded in this proposed construction. LANDSCAPING: A landscape plan has been provided and will be subject to review by the City Forester prior to issuance of any building permits. Staff is encouraging additional evergreen type plantings on the I -35W side of the project. AESTHETIC COMPATIBILITY: The exterior of the proposed building is indicated as painted rockface block with a single score block accent. A unique entrance design is planned with a curved front treatment to the building. Color selections are planned earth tones. OFF-STREET PARKING: There are a total of 41 parking spaces shown on the site plan including one handicapped space. Additional parking is planned for the future expansion to the north of the building. The 41 parking spaces provided exceed the requirements of the Zoning Ordinance at this time and should be adequate to serve the site. CIRCULATION AND ACCESS: One access drive is provided to serve the site and the undeveloped property to the south. The drive is proposed to be 40 feet in width and PAGE 11 CITY COUNCIL MARCH 25, 1996 should adequately serve both parcels. A shared driveway agreement will be required as a condition of approval for this site plan as is the standard practice for development in the Apollo Business Park. LOADING AND TRASH HANDLING: A refuse enclosure has been provided on the south side of the building and will be screened from the public right-of-way by a six to eight foot high enclosure. LIGHTING: The off street parking area must be illuminated so as to reflect light away from the adjoining properties and street right-of-way. SIGNS: All signage will be required to meet the requirements of the Sign Ordinance. UTILITIES, DRAINAGE AND GRADING: Plans for onsite grading, drainage and utilities will be subject to review and approval by the City Engineer. A 30 foot easement runs along the easterly property line to carry drainage to an existing ponding area south of this site. This area must be kept free of plantings, parking, and other items that would prohibit the proper function of this drainage easement as determined by the City Engineer. The Planning and Zoning Board and EDAAB have recommended approval of the site plan review and the minor subdivision with the following conditions: 1. Proper building permits be obtained prior to any construction. 2. The applicant shall sign a development agreement and post financial guarantees as specified by the City prior to issuance of the building permit. The development agreement shall include provisions for a shared driveway. 3. The City Engineer shall review and approve the grading, utility and drainage plans. 4. Proper sign permits shall be obtained prior to installation of any signage. 5. The City Forester shall review and approve the landscape plan. 6. Roof top heating and ventilating units shall be screened and/or blended with the design and coloring of the building. 7. The parking area shall be constructed according to City standards including concrete curb, gutter, bituminous paving and handicapped spaces as required by the ADA rules and regulations. Ms. Wyland explained that a lighting plan should be the eighth condition of approval and a completed and signed development contract should be the ninth condition. PAGE 12 CITY COUNCIL MARCH 25,1996 Council Member Kuether moved to approve the site plan for Progressive Engineering contingent upon the nine conditions described above. Council Member Lyden seconded the motion. Motion carried unanimously. Council Member Kuether moved to approve the minor subdivision as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Centennial Middle School - Ms. Wyland was asked to present the request for a rezone, a minor subdivision, a conditional use permit and site plan approval at one time so that the entire project would be explained before taking any questions from the City Council. She used the overhead projector to show the location of the proposed middle school and to display the site plan. Ms. Wyland introduced Superintendent of Centennial Schools, John McClellan and Paul Schneider Architect of the proposed middle school. Ms. Wyland gave a brief background on the matter. Centennial School District approached the City with a plan to build the middle school using all their property along Elm Street and other property zoned Light Industrial (LI). The City Council adopted a resolution which stated that the City would not support a proposal to build a school on the LI parcel and asked the Centennial School District to consider purchasing property from the adjacent residential land owners. Centennial School District has now completed acquisition of the residential property and has requested that this property be rezoned Public, Semi -Public (PSP). The purpose of the PSP district is to aid in guiding development towards fulfillment of the Comprehensive Plan to serve the following functions: A. To provide the community with properly located schools, colleges, and health institutions. B. To provide the community with properly located public services and utilities. C. To provide the community with properly located green space, parks, playgrounds and recreational facilities. D. To relate public and semi-public locations with thoroughfare systems. Ms. Wyland explained that in reviewing the rezoning request, the Planning and Zoning (P & Z) Board and the City Council should consider its possible adverse effects. Judgments should be based upon but not limited to, the following factors: A. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official City Comprehensive Land Use Plan. PAGE 13 CITY COUNCIL MARCH 25, 1996 B. The proposed actual use is or will be compatible with present and future land uses of the area. C. The proposed use conforms with all performance standards contained herein. D. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. E. Traffic generated by the proposed use is within capabilities of streets serving the property. Ms. Wyland noted that to allow the proposed middle school as a conditional use, the entire site must contain a PSP designation. To establish a single zoning district, the applicant is requesting that the southwest portion of the site be rezoned from R-1 District to PSP and a small portion of the land in the LI District be rezoned to PSP. Comprehensive Land Use Plan - The 1990 Land Use Plan suggests that the property be both residential and industrial. However, this is not consistent with the property's current PSP zoning which was applied to the property in 1972. Matters of land use designation are considered issues of City policy to be determined by City officials. Regardless of what land use the City feels is appropriate for the property in question, the City's Comprehensive Land Use Plan should be amended to reflect the City's desired use. The City's Comprehensive Land Use Plan includes policies which support the PSP zoning. The Economic Development Authority Advisory Board (EDAAB) reviewed the request and has no problem with a small portion of land zoned LI being rezoned to PSP. Ms. Wyland listed the criteria to determine the appropriateness of the proposed use. She noted that it is evident that there are advantages to locating a middle school in the close proximity of the residential area. In addition, the school property will serve as a transitional land use separating the residential area from I35W and the industrial uses to the north. The site design should address buffering of the residential uses in compliance with the Zoning Ordinance. The proposed rezoning is consistent with the surrounding properties. Vehicular Traffic - The proposed middle school site is bounded on the north by I35W and on the south by Elm Street. Lake Drive provides a north/south thorough fare that will provide access to the site. It is proposed that Fourth Avenue on the east side of the site, be extended between Elm Street and Lake Drive. A traffic signal is proposed at the intersection of Fourth Avenue and Lake Drive. The purpose of these street improvements is to improve traffic circulation throughout this neighborhood in the following way: A. Fourth Avenue reroutes Elm Street traffic to Lake Drive. PAGE 14 CITY COUNCIL MARCH 25, 1996 B. Fourth Avenue will provide primary access to the school site at three (3) separate locations. It is intended to orient the site traffic and parking away from the residential areas. C. Lake Drive and Fourth Avenue intersection will have a traffic light. The signal will help channel traffic to one point along Lake Drive and will provide some interruption at the intersection of Fourth Avenue and Lake Drive providing safe vehicular access and pedestrian/bicycle crossing at the intersection. Elm Street is a two lane residential street traversing from Lake Drive to Sunset Road. To channel traffic to Lake Drive, Elm Street will become a "right turn only" at the intersection with Lake Drive. Based on the feasibility study by OSM, these street improvements are intended to improve traffic patterns throughout the area. Pedestrian/Bicycle Traffic - Pedestrian/Bicycle issues raised by the Park Board and Police Department cite the following concerns: A. Crossing Lake Drive at Elm Street. B. Pedestrian and bicycle traffic from the residential areas south of the school site. The issue of pedestrians and bicycles becomes an important design element. To alleviate the pedestrian/bicycle traffic concern from the neighborhoods on Lake Drive, short term solutions were recommended as follows: A. Bus service to all neighborhoods east of Lake Drive, or B. Participation with the City to develop a trail along Lake Drive from Aqua Lane to Lake Drive and Fourth Avenue intersection and along the New Fourth Avenue, providing trail access to the school site, C. To address the pedestrian/bicycle traffic from the residential areas South of the school site a trail along Elm Street between Grey Heron Drive and Second Avenue is proposed with the City's participation. The school district policy is to participate on trail improvements along major roads up to a one mile radius of the school site on a 50%/50% shared cost agreement with the City. Within the general parameters of these trail corridors, a more detailed off-street trail plan must be provided that identifies the more specific trail locations, the trail construction cost and the financing options. PAGE 15 CITY COUNCIL MARCH 25, 1996 Performance Standards - As a condition of development approval, all applicable City performance standards must be satisfactorily met. Compliance with such standards will be evaluated in the site plan/conditional use permit review. The Planning and Zoning Board unanimously recommended approval of the proposed rezoning with the following conditions: 1. A final plat document be provided indicating Lot 1 as the school site and Lot 2 as the Industrial parcel to the north. 2. The City's Land Use Plan be amended to indicate the property as PSP. Minor Subdivision - The Centennial School District is requesting permission to combine six parcels of property to create a two lot subdivision. The consolidation of the school site area and the creation of the two lot subdivision would meet the requirements of the Zoning Ordinance pertaining to lot area and width. The industrial parcel will be approximately 7.7 acres and the school site approximately 64 acres in area. In addition, this subdivisign would provide a clean legal description for the school site and the industrial property to the north. The Planning and Zoning Board unanimously recommended approval of the subdivision to combine six parcels and create a two lot subdivision with the condition that a final plat document be provided to the City Council and that drainage easements be shown on the plat. Site Plan/Conditional Use Permit - Excerpts from the Northwest Associated Consultants (NAC) report of February 8, 1996, detailing the site plan/conditional use permit review for the proposed Centennial middle school were given to the Council Members in their packets. The Planning and Zoning Board, at their March 13, 1996 meeting, recommended on a four to one vote to approve the site plan/conditional use permit for the middle school with the following conditions: 1. On-site traffic control signage must identify entry, exits, one -ways, no parking along fire hydrants, etc. 2. The site plan dated March 7, 1996 be made a part of the permit approval. The plan includes building configuration, parking including the appropriate handicap parking, athletic field locations, accessory buildings, trailways, etc. 3. Signs for the proposed site shall conform to the City Sign Ordinance. 4. The tree preservation plan and landscape/fencing plan dated March 7, 1996 be made a part of this permit and approved by the City Forester and Police Department for CPTED compliance prior to installation. PAGE 16 CITY COUNCIL MARCH 25, 1996 5. Grading, drainage and utility plans shall be submitted to the City Engineer for review and approval prior to any grading work. 6. A comprehensive lighting plan shall be reviewed and approved by the City Engineer. There shall be no lighting of any athletic fields, however, lighting may be provided for the hockey rink subject to CPTED review by the Police Department. 7. Proper building permits shall be obtained prior to any construction. 8. The City Council shall adopt a roadway alignment to serve the middle school facility which will not alter the submitted site plan. 9. A pedestrian survey shall be conducted and purpose the necessary safety measures to solve the pedestrian traffic concerns. 10. The City find no adverse environmental impact and there is no need for an Environmental Impact Statement (EIS) as related to the Environment Assessment Worksheet (EAW). Ms. Wyland highlighted parts of the Consulting Planners report regarding site plan review. She noted that the ball field planned for the southeast corner of the site is being relocated in a northwesterly direction to preserve some trees along Elm Street. Fencing is shown on the landscaping plan. There will be fencing along the private property lines and the Church of St. Joseph property. Ms. Wyland explained that a detailed site plan is available for review by the City Council and the public. The Planning and Zoning Board reviewed this request at their March 13th and February 14th meetings. A couple of neighborhood meetings have been held to discuss the realignment of Elm Street. Mayor Landers asked Ms. Wyland how far west would the walking trail go on the south side of Elm Street. Ms. Wyland explained that the trail would extend for one mile, however she was not sure how far that was. Mr. McClellan explained that it will stop at a reasonable division such as a street intersection. Ms. Wyland said that the general discussion is that the trail would stop at Second Avenue. There are trails proposed along the north side of Elm Street across the front of the Church of St. Joseph and the senior cottages. Final plans will be determined at a later date. Council Member Lyden said he was not comfortable proceeding with agenda item No. 11 C (1) and 11 C (2). He said that there are too many questions unanswered regarding the pedestrian study and the road alignment. He wanted all facts available before acting on these items. He said he could support action on the site plan since the Centennial School District must proceed with site preparation. Mr. Snyder, with ATS & R, explained that part of their charge was to have a portion of the building occupied in the fall of 1997. That is a very aggressive schedule for a PAGE 17 CITY COUNCIL MARCH 25, 1996 building of 265,000 square feet. The portion of the building where some classrooms can be opened for the sixth grade students is the first priority. Mr. Snyder said he was hoping to get the approvals in an orderly manner and as quickly as possible. If the project is delayed even one month it would mean that there will be no students in the building in the fall of 1997. Council Member Kuether said she does share Council Member Lyden's concerns. She felt that the Council must feel comfortable about proceeding. Mr. Schumacher reminded the City Council that they made the recommendation to the Centennial School District to preserve the industrial area. Mr. Wessel has been working with the School District to preserve this prime industrial property so that in the future it can be developed for industrial uses. Mr. Schumacher explained that the School District did go and acquire the needed parcels in the Residential District. The minor subdivision is a technical issue that must be addressed and the conditional use permit and the site plan may evoke additional questions from the City Council. Council Member Lyden said that this school will be beautiful and the community will be proud of it. He said he will be supportive of the school. However, part of the reason he is not in support of the rezoning is the placement of the ball field. He said he would not put a ball field in the front yard. He would put it on the industrial site. Council Member Lyden said he hoped that the ball field will someday have lights which makes relocating the ballfield even more important. Mr. McClellan explained that none of the School District's ballfields have lighting. He also noted that he would like to form an arrangement similar to the arrangement at Rice Lake Elementary School regarding use of the ballfields. Council Member Neal said he was opposed to blocking off Elm Street and the proposed cul-de-sac and wanted lights on all ballfields. Council Member Bergeson asked if parking lots are lighted. Mr. McClellan explained that they are until 11:00 P.M. They are on a timer since the custodial personnel have gone home at that time. The situation at the new middle school will be different in that there will probably be around the clock custodial service. Council Member Bergeson said he had heard that not all of the athletic ballfields will be built immediately. Mr. McClellan said that would depend on the budget. Bids may not be low enough to insure that all ballfields will be ready by the fall of 1997. The track and tennis courts may be constructed later. However, this year the site will have to be seeded and a sprinkler system installed by this fall. Mr. McClellan noted that there is an immense amount of work to be done and the School District is trying toproceed in an orderly fashion. Mayor Landers noted that there is nothing noted that the site plan does not identify handicapped parking. He asked that handicapped parking be made part of the conditions for approval of the site plan. Mayor Landers explained that he has talked to Mr. Ahrens PAGE 18 CITY COUNCIL MARCH 25, 1996 regarding holding ponds. He would like something put in place so that this site does not end up with a pond similar to the pond north of the senior housing project which is approximately 20 feet deep. Mr. Ahrens said generally detention ponds are designed to National Urban Runoff Program (NURP) standards or best management practices. The design guidelines indicate that ponds should not be more than five feet in depth. There is a shelf about 10 feet wide around the pond and this shelf does not drop more than one foot in depth so if someone does step off into the pond, the person would not sink immediately. This pond should follow these guideline and be no more than 10 feet in depth. Mayor Landers said that he was not talking about the water level but instead the depth of the bottom of the pond. He explained that a large machine was grading the bottom of the pond near the senior cottages and this machine could not be seen because the pond was so deep. Mayor Landers said he felt that this was ridiculous. Mr. Ahrens said that he would not expect to see a pond such as that pond on the school site. Mr. Patrick Sarver, landscape architect for the school site said that Mr. Ahrens is correct that the design of the pond follows the standards of NURP. The pond will be at a four foot average depth. Possibly the deepest it would get is five or six feet deep in the center. Council Member Neal asked if silt would accumulate in the bottom of the pond. Mr. Sarber said yes. The City requires access to the pond to remove the silt about every 10 years. Mayor Landers said he was uncomfortable about not having an Environmental Impact Study (EIS). Ms. Wyland explained that there is an Environmental Assessment Worksheet (EAW) that is being prepared. The EAW is a preliminary step for an EIS. Mr. Ahrens said that at the Council work session last Wednesday, he gave each Council Member the EAW. This document must be reviewed by the City Council and staff and then the City Council will make a declaration concerning the environmental impact either negative or positive. If the City makes a negative declaration, the site plan can move ahead. If the City Council decides that there is a detrimental impact, then the City will go ahead and ask for an EIS which is a very detailed environmental impact statement. Council Member Bergeson said that he is in favor of the site plan. Although the City Council has not provided much input into the site plan, there has been a lot of public input into the planning of the facility and site plan. He said it is a good looking building. In the planning, the School District has chosen to locate the building away from the houses on Elm Street and away from property that may be developed commercially or industrially in the future. Council Member Bergeson said that this was a proper thing to do. In addition, the plan has the support of the Planning and Zoning Board. Council Member Neal said that he felt the site plan was good in that it would keep the children off of the residential property and should keep cars from parking on Elm Street. Ms. Wyland distributed a letter from Mr. and Mrs. Norden which expresses some of their concerns regarding site access which will be addressed by the City Council at a later date. Their second concern references the outdoor recreational facilities and their feeling that PAGE 19 CITY COUNCIL MARCH 25, 1996 the facilities provided on this site were excessive. The Planning and Zoning Board did discuss this concern. Information has been received from the School District architect that outlines a summary of recreational facilities for schools. These facilities are under the State Board of Education recommended standards. The Nordin's third concern was regarding the need for an EAW. Ms. Wyland explained that they were not aware that it is already being prepared. Council Member Lyden said that he was highly supportive of the School District. He wants the school to be a great source of pride in the community. However, the responsibilities of a Council Member means that he has to make an informed decision. Council Member Lyden explained that he did not have enough information to make an informed decision. He said he could approve the actual site plan at this time so that the City does not hold up construction. Council Member Lyden said that the City Council needs to "burn the midnight oil" for the next two, three, four days in order to make an informed decision. Council Member Bergeson asked Council Member Lyden to be specific about the information he feels the City Council does not have? Council Member Lyden said he cannot go out with blinders and buy a tie without knowing what the shirt and pants are going to look like. He said he needed to know how everything goes together and if they do go together that they properly impact each other. Council Member Lyden said that the pedestrian study and the access road concern still have not been resolved. His personal concerns about the ball field can be resolved if the School District rearranges some of the outdoor recreation areas. He felt that these three items are major concerns. However, Council Member Lyden said he could agree to the current site plan so that construction could begin on the site. Mayor Landers asked Council Member Lyden if he was comfortable with the location of the school building itself. Council Member Lyden said yes. Ms. Wyland explained that Council Members Lyden's concerns were conditions that were placed on the site plan review and conditional use permit by the Planning and Zoning Board. The site plan is acceptable, however the road issue has to be determined and the pedestrian survey has to be completed and any recommendations as a result of the survey have to be initiated. The final result of these two issues must be decided and cannot alter the site plan. Council Member Kuether asked if the road would infringe on the site plan, would the City Council have to review the site plan again. Ms. Wyland said yes and explained that there will be no construction on the building itself until the road issue is resolved. Mr. Ahrens said that Ms. Wyland's statements were correct and noted that the action on the EAW must also be completed before the school building construction begins. Council Member Bergeson noted that there are two other issues, the zoning and the minor subdivision. He felt that these issue were independent of the road alignment concern, the pedestrian survey and also independent of the site review. Council Member Bergeson felt that the two motions (approving the rezone and the minor subdivision) are necessary for the site to happen and for the consolidation of the properties so the school could be constructed. He felt these two can be acted on at this time. PAGE 20 CITY COUNCIL MARCH 25, 1996 Mr. Schumacher explained that all the issues are tied together. The road alignment proposal and the utility proposal are scheduled for Council review on April 22, 1996. If the final Council action on these two issues have an impact on the actions the Council takes this evening, the City Council would have to discuss the proposed rezone, minor subdivision, conditional use permit and the site plan again. Council Member Kuether asked Council Member Lyden if he now felt comfortable voting on the four requests from the Centennial School District? Council Member Lyden said that if he votes no, it is not because that he is saying no to the idea of the middle school. He said he would be saying no to the timing. Ms. Wyland referred to evaluating the handicapped parking and explained that anytime a parking plan is evaluated, ADA requirements are imposed because it is a state regulation. She said that the motion can include the reference to handicapped parking as required by the ADA. Mayor Landers asked that this language be included in the requirements. Rezone from Light Industrial and R-1 to Public, Semi -Public - Council Member Kuether move,d to approve the FIRST READING of Ordinance No. 02 - 96 Rezoning Certain Residential and Light Industrial to Public, Semi -Public for the construction of the Centennial Middle School. Council Member Neal seconded the motion. Motion carried with Council Member Lyden voting no. Minor Subdivision - Council Member Kuether moved to approve the minor subdivision request subject to two conditions as follows: 1) A final plat document showing the Public, Semi -Public land and the Light Industrial land. 2) Show all drainage and utility easements on final site plan including an easement over the wetland and future ponding areas. Council Member Neal seconded the motion. Motion carried with Council Member Lyden voting no. Conditional Use Permit Council Member Bergeson asked about the difference between 11 C (3) and 11 C (4). Ms. Wyland explained that a middle school is permitted in the PSP district with a Conditional Use Permit only. Council Member Kuether moved to approve the Conditional Use Permit with the stipulations outlined by the Planning and Zoning Board. Council Member Lyden seconded the motion. Motion passed unanimously. Site Plan Review PAGE 21 CITY COUNCIL MARCH 25, 1996 Ms. Wyland explained that the Planning and Zoning Board discussed the possibility that the entire site would not being completed at one time. There is the possibility that some of the athletic fields may be constructed at a later date. The Planning and Zoning Board site plan approval was based on the entire site with no time constraints as to when some of the items could be completed. Council Member Bergeson moved to approve the site plan with the ten (10) conditions listed on the "green sheet" and adding an llth condition; handicapped parking shall be required as outlined in the Americans With Disabilities Act, and condition 12; review of safety of ponding areas. Council Member Kuether seconded the motion. Mayor Landers asked if the Council wanted to proceed with condition No. 10, "The City find no adverse environmental impact and there is no need for an EIS as related to the EAW". Council Member Bergeson said his personal opinion is that No. 10 should be left in and the Council finds that there is no environmental impact. The other option would be to remove the condition and deal with it separately. He felt that ordering an EAW is very expensive and time consuming and could delay the project for up to a year. Council Member Bergeson said he did not see anything in the worksheet that would indicate the need for EAW. Mr. Ahrens explained that condition No. 10 means that the City would ultimately find no negative impact on the environment. At this time condition No. 10 does not indicate a negative or positive declaration at this time. The City still has to have a discussion on this matter at a later date. Voting on the motion, motion carried with Council Member Lyden voting no. Council Member Neal asked Council Member Lyden why he is against the school project. Council Member Lyden said he is very pro -school. He said he wanted this school to be one of the best schools in Minnesota. However, he said he would be very willing to "burn the midnight oil" over the next 48 hours straight and do it right. Council Member Lyden explained his personal feeling is that the City Council cracks the barn door open and let the animals out and then later when the door needs to be closed, it is too late. He said that there is a right way to do things. Mr. McClellan thanked the City Council for their approvals and extended an invitation to the City Council to sit down and go through the entire project. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 96 - 34 Revoking Designation on Apollo Drive - Mr. Ahrens explained that on December 7, 1995, the City Council approved Resolution No. 95 - 163 to change the jurisdiction of Apollo Drive from the City of Lino Lakes to Anoka County. Part of Resolution No. 95 - 163 should have included the City revoking is Municipal State Aid Street (MAS) designation of Apollo Drive since, per State Aid Rules, a city cannot designate a roadway as MSAS when the roadway is designated as a PAGE 22 CITY COUNCIL MARCH 25, 1996 County State Aid Highway (CSAH). Adoption of Resolution No. 96 - 34 revokes the MSAS designation of Apollo Drive. Council Member Kuether moved to adopt Resolution No. 96 - 34 as recommended by Mr. Ahrens. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 96 - 34 can be found at the end of these minutes. Consideration of Resolution No. 96 - 35 Requesting Speed Study on Lake Drive - Mr. Ahrens explained that on March 20, 1996, the City Council directed staff to prepare a speed study on Lake Drive. Resolution No. 96 - 35. if adopted by the City Council, will be sent to the Minnesota Department of Transportation requesting a speed study from Civic Heights Circle in the City of Circle Pines to Main Street (CSAH 14) in Lino Lakes. The original resolution stated that the speed study would be performed on Lake Drive from Second Avenue to I -35W. However, members of the City Council felt that the speed study should include the areas outlined in Resolution No. 96 - 35 as stated above. Council Member Bergeson said that he did not want a speed study that would indicate that speed limits should be raised rather than lowered. There was also concern regarding legislation now before the State Legislature which would increase speed limits to 65 mph. Mr. Ahrens said that the current legislation would allow increased speeds limits on divided highways only. That should not be a concern for Lake Drive. Council Member Kuether explained that she would like the speed study so that speed limits could be reduced. She felt that business signs are difficult to read when traffic is speeding by at 55 mph. Mr. Ahrens said that the City Council should consider increasing the area for the speed study to include a portion of Lake Drive in the City of Circle Pines. The speed limit in that area is 45 mph and this may help to keep speed limits down in Lino Lakes. Mr. Ahrens noted that Circle Pines would have to agree to the speed study. It was decided to contact the City of Circle Pines and ask them to approve the speed study on Lake Drive in the City of Circle Pines. Council Member Kuether moved to adopt Resolution No. 96 - 35 requesting a speed study on Lake Drive starting at Civic Heights Circle to Main Street. She noted that if Circle Pines does not approve the speed study in Circle Pines, the resolution should state that the speed study would begin at the Lino Lakes southern boundary on Lake Drive. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 96 - 35 can be found at the end of these minutes. PAGE 23 CITY COUNCIL MARCH 25, 1996 CONSIDERATION OF AN OFF -SALE LIQUOR LICENSE APPLICATION FOR STEVE JOSEPH ARHIP, JR. FOR SIMONSON'S GARAGE, 7860 LAKE DRIVE Mrs. Anderson explained that Mr. Arhip has applied for an off -sale liquor license for the Simonson's Garage building at 7860 Lake Drive. The property at this location is zoned Central Business and an off -sale liquor establishment is a permitted -use in this zoning district. Mr. Arhip does have a lease agreement with the owners of the property. Enclosed with the application for the license was a floor plan for the off -sale business. There is adequate customer parking for this business. A background investigation has been completed by the Lino Lakes Police Department. A copy of the report is on file and will not be made public because of the Data Privacy restrictions. Dram Shop insurance and worker's compensation insurance certificates have also been received. If the City Council approves the off -sale liquor license, the application and insurance information will be forwarded to the Minnesota Liquor Control Commission for their review and approval. Mr. Arhip has indicated that he would like to open his business June 1, 1996. Another provision of the Liquor License chapter of the Lino Lakes City Code requires that a public hearing be held prior to any action by the City Council. Mrs. Anderson asked the City Council to set the public hearing for April 8, 1996, 6:30 P.M. Council Member Neal asked if the City has required a public hearing for any other liquor establishment. Mrs. Anderson explained that the City has not had a request for a liquor license for any new sites for many years. The City has received applications from new owners such as in the case of Miller's on Main and the 49 Club. However, these are established liquor businesses. Council Member Kuether asked what is the square footage of the proposed liquor establishment. Mr. Arhip explained that it is approximately 2,000 square feet. There was discussion regarding holding a public hearing whenever the City Council is requested to approve a new liquor license or whenever the City Council is requested to renew any liquor license. Mr. Hawkins advised the City Council that public hearings should be held in both instances. Council Member Kuether asked Mr. Hawkins to review this portion of the City Code. He will prepare language to amend the current license. Mr. Arhip noted that Lino Lakes Spirits opened several years ago and a public hearing was not required for them. It was explained that although that license may have been PAGE 24 CITY COUNCIL MARCH 25, 1996 approved without a public hearing, the City Code does require a public hearing whenever the City Council is asked to approve a new liquor license or renew a liquor license. Mr. Simonson said that he had talked to Mr. Miller at Miller's on Main and he was not required to wait for a public hearing. It was explained that this was an existing business and public hearings were not required for an existing business. Mr. Hawkins explained that this is the first chance for the City Council to review this portion.of the Liquor Ordinance. Unfortunately, this requirement was noted when Mr. Arhip submitted his application for a liquor license. The City Council must comply with the Liquor Ordinance and it will delay the issuance of this license for two more weeks. Council Member Kuether moved to set a public hearing for Monday, April 8, 1996, 6:30 P.M. to take public input regarding the proposal to issue an off -sale liquor license to Mr. Steve Arhip, for the Simonson's Garage, 7860 Lake Drive. Council Member Lyden seconded the motion. Motion carried unanimously. OLD BUSINESS There was no pld business. NEW BUSINESS Consideration of Minutes, October 9, 1995 (Council Member Bergeson was absent and Mayor Landers and Council Member Lyden were not on the City Council) - Counsel Member Kuether moved to adopt the minutes as presented. Council Member Neal seconded the motion. Motion carried with Council Members Bergeson, and Lyden and Mayor Landers abstaining. Annual Appointments - Council Member Neal moved to appoint Gene Lane, Caroline Dahl and Judi Brauns to the Planning and Zoning Board. Council Member Bergeson seconded the motion. Motion carried unanimously. Council Member Kuether moved to appoint Vernon Reinert to the Circle Pines Gas Utility Commission. Council Member Neal seconded the motion. Motion carried unanimously. Council Member Kuether moved to appoint Paul Montain, George Lindy and Joe Schmidt to the Parks and Recreation Board. Council Member Neal seconded the motion. Motion carried unanimously. Council Member Neal moved to adjourn at 9:30 P.M. The motion was seconded by Council Member Bergeson. Aye. These minutes were considered, corrected and approved at a regular Council meeting on April 22, 1996. PAGE 25 CITY COUNCIL MARCH 25, 1996 Marilyn G. Anderson, Clerk -Treasurer PAGE 26 John L. Landers,' Mayor Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-32 RESOLUTION APPROVING MODIFICATION OF TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-4 BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota as follows: Section 1. Recitals. 1.01. On March 26, 1990 the City Council of the City of Lino Lakes (the "City") approved a tax increment financing plan (the "TIF Plan") for Tax Increment Financing District No. 1-4 ("TIF District No. 1-4") within Development District No. 1. 1.02. The City established the Lino Lakes Economic Development Authority (the "Authority") in June, 1990 and transferred to it control of TIF District No. 1-4. 1.03. On June 22, 1992 the Authority and the City acted to delete certain property from TIF District No. 1-4 because it was unlikely to develop within a reasonable period of time. 1.04. Changes and additions to the public and private improvements to be constructed in the project area prompted modifications of the TIF Plan on December 13, 1993 and June 12, 1995. 1.05. In recognition that much of the land within TIF District No. 1-4 is not likely to develop within the reasonably foreseeable future, it is appropriate to modify the TIF Plan again for the purpose of deleting most of the remaining land from the TIF District. 1.06. In response to these changes, the Authority and the City have authorized the preparation of another modified TIF Plan which is contained in a document entitled "Modified Tax Increment Financing Plan, Tax Increment Financing District No. 1-4" dated March 25, 1996, and which is on file with the Authority. 1.07. Copies of the modified Plan have been forwarded to the Centennial and Forest Lake school districts and Anoka County along with a notice of a public hearing to be held by the City on March 25, 1996 1.08. The Authority has adopted the modified TIF Plan and referred it to the City for public hearing and consideration as provided by the TIF Act. RHB101711 LN140-11 1.09. The City has fully reviewed the contents of the modified TIF Plan and has this date conducted a public hearing thereon at which the views of all interested persons were heard. Section 2. Findings; Modification of Plan. 2.01. It is found and determined that it is necessary and desirable to the sound and orderly development and redevelopment of Development District No. 1 and the City as a whole, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by the Authority and the City. 2.02. It is further found and determined, that the objectives of the Authority and the City of encouraging development and development within Development District No. 1 are not likely to be realized within the reasonably foreseeable future with regard to the majority of land within TIF District No. 1-4 and that the continued inclusion of such property within the TIF District is not in the public interest. 2.03. The modified TIF Plan conforms to the general plan for development of the City as a whole. 2.04. In order to accomplish the deletion of certain parcels from TIF District No. 1-4, the Authority has authorized the preparation of this formal modification and has adopted this modification in full compliance with the hearing and notice requirements of section 469.175, subd. 4 of the TIF Act. Section 3. Approval of Modification; Filing. 3.01. The modified TIF Plan is hereby approved. The modified Plan incorporates by reference the original Plan and all subsequent modifications except as this modified Plan explicitly or by reasonably necessary implication conflicts with the original Plan or previous modifications. 3.02. The geographic boundaries of TIF District No. 1-4 are reduced as a result of this modification and are as described in the modified TIF Plan. 3.03. The Authority is requested to file a copy of the modified Plan with the Minnesota state auditor. 3.04. The clerk -treasurer is authorized and directed to transmit a certified copy of this resolution to the Authority. 3.05. The Authority is authorized and directed to contact the Anoka county auditor and request that the specified lands be deleted from TIF District No. 1-4 and that the original tax capacity of TIF District No. 1-4 be adjusted in a manner consistent with this resolution and the modified TIF Plan. RHB101711 LN140-11 CITY OF LINO LAKES RESOLUTION NO. 96-33 RESOLUTION APPROVING MODIFICATION OF TAX INCREMENT FINANCING PLAN • - FOR TAX INCREMENT FINANCING DISTRICT NO. 1-7 BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota as follows: Section 1. Recitals. 1.01. The City Council of the City of Lino Lakes (the "City") established the Lino Lakes Economic Development Authority (the "Authority") in 1990 and conferred upon it responsibility for economic development within Lino Lakes. 1.02. The City approved a tax increment financing plan (the "Plan") for Tax Increment Financing District No. 1-7 on May 22, 1995. 1.03. Changes and additions to the public and private improvements to be constructed in the project area prompted modification of the TIF Plan on November 13, 1995. 1.04. In response to recent development proposals from Progressive Engineering Technology, Inc. and Ballantine Trench -ALL, and for the purpose of adding additional land to TIF District No. 1-7, the Authority and the City have authorized the preparation of a modified Plan, which is contained in a document entitled "Modified Tax Increment Financing Plan for Tax Increment Financing District No. 1-7" dated March 25, 1996 and on file with the clerk -treasurer. 1.05. Copies of the modified Plan have been forwarded to Independent School District Nos. 12 and 834 and Anoka County along with notice of a public hearing to be held by the City on March 25, 1996. 1.06. The Authority has adopted the modified Plan and referred it to the City for public hearing and consideration as provided by Minnesota Statutes, sections 469.174 through 469.179 (the "TIF Act.") 1.07. The City has fully reviewed the contents of the modified Plan and has on this date conducted a public hearing thereon at which the views of all interested persons were heard. Section 2. Findings; Modification of Plan. 2.01. It is found and determined that it is necessary and desirable to the sound and orderly development and redevelopment of Tax Increment Financing District No. 1-7 and the City as a whole, and for the protection and preservation of the public health, safety, and general welfare, DATED: March 26 AI !'mST: , 199i „: 6 0 ( 7, , A , A , i aril � r Un e son, 614ase' r . Landers, Mayor The motion for the adoption of the foregoing resolution was duly seconded by member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Neal, Landers. and the following voted against same: Council Member Lyden. Whereupon said resolution was declared duly passed and adopted. RHB101711 121140-11 that the authority of the TIF Act be exercised by the Authority and the City to provide public financial assistance and to enlarge Tax Increment Financing District No. 1-7. 2.02. It is further found and determined, and it is the reasoned opinion of the City, that the development proposed in the modified Plan could not reasonably be expected to occur solely through private investment within the reasonable foreseeable future and that therefore the use of tax increment financing is necessary. 2.03. The modified Plan conforms to the general plan for development of the City as a whole. 2.04. The proposed public assistance to be financed largely through tax increment financing are necessary to permit the City to realize the full potential of Tax Increment Financing District No. 1-7 in terms of development intensity, employment opportunities and tax base. 2.05. The modified Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development of the area by private enterprise. Section 3: Approval of Modification: Filing. 3.01. The modified Plan is hereby approved. The modified Plan incorporates by reference the original Plan and all subsequent modifications except as this modified Plan explicitly or by reasonably necessary implications conflicts with the original Plan or previous modifications. 3.02. The geographic boundaries of Tax Increment Financing District No. 1-7 are affected by this modification and are described in the modified Plan. 3.03. The Authority is requested to file a copy of the modified Plan with the Minnesota state auditor as required by the TIF Act. 3.04. The clerk -treasurer is authorized and directed to transmit a certified copy of this resolution to the Authority. 3.05. The Authority is authorized and directed to contact the Anoka County auditor and request that the tax capacities of the parcels added to the TIF District as a result of this modification be reflected in the original tax capacity of the TIF District. DATED: March 25 , 1996 ATTEST: Maril G. derson Clerk -Treasurer John L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by member Bergeson and upon vote being taken thereon, the following voted in favor thereof Bergeson, Kuether, Neal, Landers. and the following voted against same: council Member Lyden. Whereupon said resolution was declared duly passed and adopted. Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-34 RESOLUTION REVOKING MUNICIPAL STATE AID STREET DESIGNATION OF APOLLO DRIVE. WHEREAS, the County Board of Anoka did adopt a resolution designating Apollo Drive from County Road 53 (Sunset Road) to Trunk Highway 49 (Lilac Street) as County State Aid Highway 12 within the corporate limits of the City of Lino Lakes, and; WHEREAS, the CSAH 12 is under the jurisdiction of the County of Anoka. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That Apollo Drive from County Road 53 (Sunset Road) to Trunk Highway 49 (Lilac Street), now numbered and known as Municipal State Aid Street 115, segment 010, be, and hereby is revoked as a Municipal State Aid Street of the City of Lino Lakes subject to the approval of the Commissioner of Transportation of the State of Minnesota. 2. That the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. Adopted by the City Council this 25th day of , arch, 1996. arilyn . Anderson Clerk -Treasurer hn L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None Whereupon said resolution was declared passed and adopted. Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-35 RESOLUTION REQUESTING A SPEED STUDY ON TRUNK HIGHWAY 49 (LAKE DRIVE) FROM CIVIC HEIGHTS CIRCLE TO MAIN STREET (CSAH 14). WHEREAS, proposed and existing developments adjacent to Lake Drive have increased traffic volumes, and; WHEREAS, Centennial School District is proposing a middle school near Lake Drive, and; WHEREAS, these proposed developments will create additional pedestrian and bicycle traffic along Lake Drive to these developments, and; WHEREAS, the City of Lino Lakes is concerned about the high speed of traffic on Lake Drive. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The City of Lino Lakes requests that a speed study on Lake Drive from Civic Heights Circle in the City of Circle Pines to Main Street (CSAH 14) be completed. Adopted by the City Council this 25th day of ; arch, 1996. Mailyrt'G. Anderson Clerk -Treasurer nL. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: None. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on 3/c25 , 1996. I n .Anderson Clerk -Treasurer y Council Member Kuether introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96 - 36 RESOLUTION PROCLAIMING APRIL 20, 1996 EARTH DAY AND TO SUPPORT THOSE ORGANIZERS AND VOLUNTEERS IN THE EFFORTS TO CLEAN UP AND BEAUTIFY AREAS IN THE CITY OF LINO LAKES, CIRCLE PINES, LEXINGTON AND CENTERVILLE WHEREAS, Anoka County, the Cities of Lino Lakes, Circle Pines, Centerville and Lexington pride themselves on the quality of life for residents and businesses and is interested in working to improve and maintain the beauty of the areas; and, WHEREAS, residents should be encouraged to recognize the environmental impact on our communities in their daily lives by becoming environmentally responsible consumers, conserving energy, increasing recycling efforts, reducing waste, and promoting environmental responsibility in our communities; and, WHEREAS, this goal was aided by volunteers of the cities who during Earth Days in past years have collected tons of debris in Lino Lakes, Circle Pines, Lexington and Centerville; planted flower beds, initiated other spruce up activities in parks and on trails; and, WHEREAS, these efforts show the long term commitment by individuals and groups in Anoka County to building a safe, just and substantial planet; and, WHEREAS, groups of community leaders will work in conjunction with Anoka County Commissioner Margaret Langfeld's Adopt -A -Highway project to organize a clean-up and beautification project along roads in Eastern Anoka County; and, WHEREAS, this community group needs support and volunteers to successfully complete its project; NOW, THEREFORE BE IT RESOLVED that I, John Landers, Mayor of the City of Lino Lakes, do hereby proclaim April 20, 1996 to be Earth Day and support those organizers and volunteers in its efforts to clean up and beautify areas in the cities of Lino Lakes, Circle Pines, Lexington and Centerville. Adopted by the Lino Lakes City Council the 25th day of March, 1996. RESOLUTION NO. 96 - 36 Page -2- GL-C��. 1")(''271 Anderson, Clerk -Treasurer ohn L. Landers, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Council Member Neal and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Kuether, Lyden, Neal, Landers. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. DISBURSEMENTS APRIL 22, 1996 Page: 1 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount 1994 CONSTRUCTION FUND * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER/49 & LAKE DRIVE) 7,099.8( STATE OF MINNESOTA(INSPECTIONS/MATERIAL TESTING) 48.5E * T.K.D.A.(MUN ENGINEER/COUNTRY LK EST) 1,798.42 * T.K.D.A.(MUN ENGINEER/49 & LAKE DRIVE) 214.44 * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/49 & LAKE DRIVE) 33.2C Total for Department 9,194.42 Total for Fund 9,194.42 ` 1995 CONSTRUCTION * T.K.D.A.(MUN ENGINEER/WOODS OF B II) 2,436.02 Total for Department 2,436.02 Total for Fund 2,436.0; APOLLO BUSINESS PARK FUND SCHILLING, JAMES(LAND ACQUISITION/IND PARK) 217,283.72 Total for Department 217,283.72 Total for Fund 217,283.72 APOLLO DRIVE CONSTRUCTION FUND * T.K.D.A.(MUN ENGINEER/APOLLO DRIVE) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/APOLLO DRIVE) AREA AND UNIT CHARGE 2,210.0E 5.00 Total for Department 2,215.0E Total for Fund 2,215.0E GME CONSULTANTS, INC.(GEOTECHNICAL EXPLORATION) * T.K.D.A.(MUN ENGINEER/WELL #4) 1,8.92.00 3,897.24 'Page: 2 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * T.K.D.A.(MUN ENGINEER/BIRCH ST TRUNK) * T.K.D.A.(MUN ENGINEER/4TH AVE TRUNK) * T.K.D.A.(MUN ENGINEER/35 E TRUNK) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/WELL #3) CAPITAL IMPROVEMENTS PROJECTS FIRE DEPARTMENT 7,229.33 3,012.09 383.64 93.00 Total for Department 16,507.30 Total for Fund 16,507.30 CENTENNIAL FIRE DISTRICT(QTR BUDGET/CAPITOL IMPROVE) 15,750.00 COMMUNITY DEVELOPEMENT BLOCK GRANT FOREST LAKE AREA(1995-1996 FUNDING) * T.K.D.A.(MUN ENGINEER/CDBG) CONTRACTORS DEPOSITS Total for Department 15,750.00 Total for Fund 15,750.00 584.00 369.80 Total for Department 953.80 Total for Fund 953.80 * ANOKA COUNTY(PROPERTY TAX) ANOKA COUNTY(FILING FEE) LUMBER ONE, AVON INC.(REIMBURSE WATER MTR DEPOSIT) * SHORT-ELLIOTT-HENDRICKSON, INC(MUN ENGINEER/TRAPPERS CROSS) * T.K.D.A.(MUN ENGINEER/CENTENNIAL SCH) * T.K.D.A.(MUN ENGINEER/BEHM C FARMS) * T.K.D.A.(MUN ENGINEER/OAKS OF LINO) * T.K.D.A.(MUN ENGINEER/CLEARWATER CK) * T.K.D.A.(MUN ENGINEER/FOX TRACE) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/CENTENNIAL SCH) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/PROGRESSIVE ENG) * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/MARSHAN CONDOS) 162.42 39.00 300.00 5,789.61 191.10 3,140.84 17.87 689.95 53.61 414.00 276.00 269.70 Total for Department 11,344.10 Total for Fund 11,344.10 Page: 3 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount DEDICATED PARKS BRAUER & ASSOCIATES, LTD.(MASTER PLAN STUDY) 75.00 * MENARDS, INC.(SUPPLIES) 216.67 * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/LUND TRAIL) 26.15 * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/PARK LEASE) 186.0C GENERAL ADMINISTRATION * A T & T(MONTHLY SERVICE) D.C.A. INC.(FLEX INSURANCE) • ECM PUBLISHERS, INC(ADVERTISING) * HEALTH PARTNERS(INSURANCE) KENNEDY AND GRAVEN, INC.(SEMINAR) • METROPOLITAN AREA'(LUNCHEON MEETING * PRUDENTIAL(INSURANCE) * SAM'S CLUB(SUPPLIES) (2) Total for Department 503.82 Total for Fund 503.82 23.08 167.70 16.O0 1,012.70 25.O0 31.00 15.75 26.92 Total for Department 1,318.21 ANIMAL CONTROL OTTER LAKE ANIMAL CARE CENTER(ANIMAL CONTROL) Total for Department BUILDING INSPECTIONS 100.74 100.74 * A T & T(MONTHLY SERVICE) 0.58 * CAR WASH 109(CAR WASH) 5.06 * HEALTH PARTNERS(INSURANCE) 390.01 INTERNATIONAL CONFERENCE OF(HANDBOOK) 72.50 * PRUDENTIAL(INSURANCE) 7.00 SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS) 471.42 * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/BUILDING) 46.50 Total for Department 993.07 CONSULTANTS * WILLIAM G. HAWKINS & ASSOCIATE(MUNICIPAL ATTORNEY) * WILLIAM G. HAWKINS & ASSOCIATE(CRIMINAL ATTORNEY) 1,282.90 7,003.80 Total for Department 8,286.70 Page: 4 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * HEALTH PARTNERS(INSURANCE) 364.80 * HEALTH PARTNERS(INSURANCE) 541.54 * METRO COUNCIL WASTEWATER SERV (MAY SEWER CHARGES) -72.00 * METRO COUNCIL WASTEWATER SERV (MARCH SAC CHARGES) - 7,200.00 MINNESOTA STATE TREASURER(1ST QUARTER SURCHARGE) 2,334.34 MINNESOTA STATE TREASURER(1ST QUARTER SURCHARGE) -93.37 * MN DEPT OF REVENUE(1ST QUARTER SALES/USE TAX) 327.28 NATIONAL YOUTH SPORTS COACHES(122 COACHES @ 7.50) 915.00 * PRUDENTIAL(INSURANCE) 2.75 * PRUDENTIAL(INSURANCE) 124.60 ECONOMIC DEVELOPEMENT * A T & T(MONTHLY SERVICE) * CAR WASH 109(CAR WASH) `* PRUDENTIAL(INSURANCE) * SENSIBLE LAND USE COALITION(STUDY) ENGINEERING/PLANNING DEPARTMENT Total for Department 11,644.94 10.98 5.06 7.00 25.00 Total for Department 48.04 * A T & T(MONTHLY SERVICE) 5.05 AWWA CUSTOMER SERVICE(MEMBERSHIP '96) 90.00 COPY EQUIPMENT, INC.(SUPPLIES) 194.55 HANSON'S NORTHWAY DRUGS, INC.(FILM) 9.53 * HEALTH PARTNERS(INSURANCE) 390.01 * MICRON ELECTRONICS, INC.(MICRON COMPUTER) 3,679.47 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.26 NORTHWEST ASST CONSULTANT, INC(PLANNING CONSULTANT) 3,069.40 * PRUDENTIAL(INSURANCE) 12.25 * S & T OFFICE PRODUCTS, INC.(SUPPLIES) 5.54 * SENSIBLE LAND USE COALITION(STUDY) 25.00 FINANCE * A T & T(MONTHLY SERVICE) ELK RIVER, CITY OF(MEMBERSHIP (2) * PRUDENTIAL(INSURANCE) FIRE DEPARTMENT Total for Department 7,485.06 7.00 30.00 9.63 Total for Department 46.63 CENTENNIAL FIRE DISTRICT(QUARTERLY BUDGET) * HEALTH PARTNERS(INSURANCE) * PRUDENTIAL(INSURANCE) 66,934.34 415.15 3.50 Total for Department 67,352.99 Page: 5 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount FLEET MANAGEMENT AMERICAN FASTENERS OF MINNESOT(PARTS) 78.78 CRYSTEEL DIST., INC.(FILTERS) 151.07 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 25.42 GILLUND ENTERPRISES, INC.(PARTS) 84.43 * J & E SMALL ENGINE & SPORT, IN(SUPPLIES) 105.23 LINO AUTO MACHINING(DRUM TURNED) 13.00 * MN DEPT OF REVENUE(1ST QUARTER SALES/USE TAX) 3.36 * PRUDENTIAL(INSURANCE) - 3.50 TRACY FUELS, INC.(FUEL) 1,901.56 ZIEBART OF MINNESOTA, INC.(RUST PROTECTION) 102.06 Total for Department 2,468.41 FORESTRY DEPARTMENT * A T & T(MONTHLY SERVICE) 1.92 AMERICAN FORESTS, INC.(MEMBERSHIP '96) 30.00 * GENERAL OFFICE PRODUCTS COMPAN(SUPPLIES) 18.54 * HEALTH PARTNERS(INSURANCE) 335.01 HOFFMAN, MICHAEL(STRAW BALES) 90.00 * INTL OFFICE SYSTEMS, INC.(COPIER MAINTENANCE) 5.29 * J & E SMALL ENGINE & SPORT, IN(SUPPLIES) 144.40 * MN DEPT OF REVENUE(1ST QUARTER SALES/USE TAX) 21.02 * PRUDENTIAL(INSURANCE) 3.50 Total for Department 649.68 GOVERNMENT BUILDINGS * A T & T(MONTHLY SERVICE) 11.26 ACE SOLID WASTE, INC.(MONTHLY SERVICE) 259.02 * ANOKA COUNTY(PROPERTY TAX) 208.78 CUSTOM OFFICE PRODUCTS, INC.(SUPPLIES) 9.71 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 49.84 KNOX LUMBER COMPANY(SUPPLIES) 82.83 L'ALLIER, INC.(JANITORIAL SERVICE/APRIL) 1,776.75 MN. CONWAY FIRE & SAFETY, INC.(DOOR CLOSER SERVICE) 61.00 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE/KAISER PROP) 4.91 S & T OFFICE PRODUCTS, INC.(SUPPLIES) 110.72 * S & T OFFICE PRODUCTS, INC.(SUPPLIES) 75.08 * UPPER MIDWEST SALES COMPANY, (S UPPLIES) 394.50 * US WEST COMMUNICATIONS(MONTHLY SERVICE) 929.04 Total for Department 3,973.44 MAYOR AND COUNCIL ANOKA COUNTY(TEAM BUILDING RETREAT) 50:00 Page: 6 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount DONALD SALVERDA & ASSOCIATES(TEAM BUILDING RETREAT) * SAM'S CLUB(TEAM BUILDING RETREAT) PARKS DEPARTMENT 2,278.9E 37.5, Total for Department 2,366.5( * A T & T(MONTHLY SERVICE) * A T & T(MONTHLY SERVICE) * ANOKA COUNTY(PROPERTY TAX) ASLESEN, MARTY(REIMBURSE 806 TUITION) BEACON BALLFIELDS DIVISION OF(BASE ANCHORS) BERNSTEIN, BARRY(MILEAGE) CIRCLE PINES, CITY OF(MONTHLY SERVICE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * HEALTH PARTNERS(INSURANCE) * INTL OFFICE SYSTEMS, INC.(COPIER MAINTENANCE) '* KERR TRANSPORTATION SERVICE, I(DRUG/ALCOHOL TESTING) LEAGUE OF MN CITIES INS TRST(INSURANCE CLAIM) * MENARDS, INC.(SURPLIES) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) MINNESOTA GREEN PROGRAM - MSHS(MEMBERSHIP) MN. DEPT OF JOBS & TRAINING(1ST QTR UNEMPLOYMEMT COMP) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * PRUDENTIAL(INSURANCE) TURF SUPPLIES, INC.(SUPPLIES) * US WEST COMMUNICATIONS(MONTHLY SERVICE) WALDOCH SPORTS, INC.(SUPPLIES) * WINNICK SUPPLY, INC.(SUPPLIES) * WINNICK SUPPLY, INC.(SUPPLIES) WOOD, SANDIE(MILEAGE) PLANNING AND ZONING BOARD 1.4E 4.0E 16.0( 228.4C 157.6( 44.0; 105.14 93.1E 1,065.0: 42.3: 47.2E 71.9C 59.6( 4.2E 35.0( 95.7( 240.5- 14.0( 291.54 422.4( 3.2( 100.54 396.25 10.54 Total for Department 3,549.9' TIMESAVER OFF-SITE SECRETARIAL(OFF SITE SECRETARIAL SERVICE) TIMESAVER OFF-SITE SECRETARIAL(OFF SITE SECRETARIAL) POLICE DEPARTMENT 283.5( 132.0( Total for Department 415.5C * A T & T(MONTHLY SERVICE) * ANOKA COUNTY(PROPERTY TAX) ANOKA COUNTY SHERIFF(ANOKA COUNTY RANGE) * CAR WASH 109(CAR WASHES) DALE CARNEGIE(DEVELOPMENT COURSE (2) * GENERAL OFFICE PRODUCTS COMPAN(SUPPLIES) GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) * HEALTH PARTNERS(INSURANCE) INTOXIMETERS, INC.(REPAIR SENSOR LIGHT) MINNEAPOLIS COMMUNITY COLLEGE(CONTINUING EDUCATION) 6.52 16.00 68.1E 50.5E 1,400.00 116.7C 46.32 1,717.5E 230.34 280.00 Page: 7 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * MN DEPT OF REVENUE(1ST QUARTER SALES/USE TAX) 10.0E MODERN CURRICULUM(DARE TO CARE MATERIAL) 103.9E * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 204.6: * PRUDENTIAL(INSURANCE) - 49.0( STRATEGIC MORTGAGE SERVICE(CREDIT REPORTS) 120.0( U S WEST CELLULAR, INC.(MONTHLY SERVICE) 290.45 * US WEST COMMUNICATIONS(MONTHLY SERVICE) 295.1' Total for Department 5,005.5] RECREATION DEPARTMENT * A T & T(MONTHLY SERVICE) 1.2E * HEALTH PARTNERS(INSURANCE) 390.0: * INTL OFFICE SYSTEMS, INC.(COPIER MAINTENANCE) 58.1E * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.2E MINNESOTA CHILDRENS TRUST FUND("THE SPORT IN ME" BOOKS) 14.8E ' * PRUDENTIAL(INSURANCE) 3.5( Total for Department 472.0E SOLID WASTE ABATEMENT * PRUDENTIAL(INSURANCE) 3.5( RECYCLING ASSN OF MN(CONFERENCE) 35.0( Total for Department 38.5( STREETS * A T & T(MONTHLY SERVICE) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) HANSON, JOHN(UNIFORM ALLOWANCE) * HEALTH PARTNERS(INSURANCE) * KERR TRANSPORTATION SERVICE, (DRUG/ALCOHOL TESTING) * MIKE MCPHILLIPS, INC.(SEWER INDUCTOR/JET) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) NEWMAN TRAFFIC SIGNS, INC.(STREET SIGNS) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE/LAKE DR LITE) * PREMIERE VIDEO & PHOTO(FILM/DEVELOPING) * PRUDENTIAL(INSURANCE) * UPPER MIDWEST SALES COMPANY, (S UPPLIES) * WINNICK SUPPLY, INC.(SUPPLIES) * WINNICK SUPPLY, INC.(SUPPLIES) INTERIM CONSTRUCTION FUND 0.6E 18.05 49.6" 115.6( 517.41 47.2E 506.2E 4.2E 53.2E 100.82 9.8( 17.50 129.0 427.1 70.24 Total for Department 2,067.01' Total for Fund 118,282.9 Page: 8 Date: 04/18/96 Claims Roster City of Lino Lakes sorted by Department, Grouped by Invoice Vendor Company (Entry Description) INTERIM CONSTRUCTION * T.K.D.A.(MUN ENGINEER/OTTER LK ROAD) PROGRAM RECREATION KRANTZ, HAROLD(REIMBURSE PROGRAM REC) RECREATION DEPARTMENT CROWN MEDALS(SUPPLIES) CROWN MEDALS(SUPPLIES) IES) CROWN MEDALS (SUPPLIES) DIXON, STEVE(REIMBURSE METRO ATHLETIC SUPPLY, * MN DEPT OF REVENUE(1ST * MN DEPT OF REVENUE(1ST * MN DEPT OF REVENUE(1ST * MN DEPT OF REVENUE(1ST * MN DEPT OF REVENUE(1ST MRPA(SUPPLIES) SEWER OPERATING Total for Department Total for Fund Total for Department PROGRAM REC) INC.(SUPPLIES) QUARTER SALES/USE QUARTER SALES/USE QUARTER SALES/USE QUARTER SALES/USE QUARTER SALES/USE TAX) TAX) TAX) TAX) TAX) Total for Department Total for Fund A & B SANITATION(PUMP MANHOLE/666 E SHAD LK) * FUNDWORKS(METER INTERFACE) * HEALTH PARTNERS(INSURANCE) * KERR TRANSPORTATION SERVICE, I(DRUG/ALCOHOL TESTING) * METRO COUNCIL WASTEWATER SERVI(MAY SEWER CHARGES) * MIKE MCPHILLIPS, INC.(SEWER INDUCTOR/JET) * MINNCOMM PAGING, INC.(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * PREMIERE VIDEO & PHOTO(FILM/DEVELOPING) * PRUDENTIAL(INSURANCE) Amount 1,356.4E 1,356.4E 1,356.4E 25.0( 25.0( 185.7E 301.2C 185.7r 90.0( 50.4_ 35.1E 2.1( 2.0( 3.0( 3.0( 30.0( 888.44 913.4 100.0C 180.0C 91.2C 47.2E 21,414.00 810.00 4.2E 852.57 3.7C 5.6E Total for Department 23,508.6E Page: 9 Date: 04/18/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount Total for Fund 23,508.66 TAX INCREMENT DISTRICT 1-7 FOGARTY * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/FOGARTY) _ 115.40 Total for Department 115.40 UDOR * WILLIAM G. HAWKINS & ASSOCIATE(MUN ATTORNEY/UDOR) Total for Department • WATER OPERATING 45.80 45.80 Total for Fund 161.20 LUMBER ONE, AVON INC.(REIMBURSE WATER MTR DEPOSIT) -37.41 WATER DEPARTMENT Total for Department -37.41 * A T & T(MONTHLY SERVICE) 3.40 FEED RITE CONTROLS, INC.(CHEMICALS) 285.98 * FRATTALLONE'S HARDWARE, INC.(SUPPLIES) 4.25 * FUNDWORKS(METER INTERFACE) 180.00 * HEALTH PARTNERS(INSURANCE) 273.60 * KERR TRANSPORTATION SERVICE, I(DRUG/ALCOHOL TESTING) 47.25 * MICRON ELECTRONICS, INC.(MICRON COMPUTER) 1,889.14 * MINNCOMM PAGING, INC.(MONTHLY SERVICE) 4.26 NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 560.67 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) 34.99 * PREMIERE VIDEO & PHOTO(FILM/DEVELOPING) 3.70 * PRUDENTIAL(INSURANCE) 5.69 SY/COM, INC.(TELEMETRIC UPDATE) 19,070.83 * T.K.D.A.(MUN ENGINEER/WATER PLAN) 119.62 WATERPRO SUPPLIES CORPORATION(SOFTWARE) 3,205.48 Total for Department 25,688.86 Total for Fund 25,651.45 ** Total ** $446,062.43 * - Invoice split to different Departments Page: 1 Date: 04/18/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000010 - A & B SANITATION 000050 - A T & T 000052 - A T & T 000093 - ACE SOLID WASTE, INC. 000210 - AMERICAN FASTENERS OF MINNESOTA, IN 000220 - AMERICAN FORESTS, INC. 000350 - ANOKA COUNTY 000403 - ANOKA COUNTY SHERIFF 000410 - ANOKA COUNTY 000420 - ANOKA COUNTY 000490 - ASLESEN, MARTY 000551 - AWWA CUSTOMER SERVICE 000620 - BEACON BALLFIELDS DIVISION OF 000670 - BERNSTEIN, BARRY 000810 - BRAUER & ASSOCIATES, LTD. 000930 - WILLIAM G. HAWKINS & ASSOCIATES 000970 - CAR WASH 109 001040 - CENTENNIAL FIRE DISTRICT 001110 - CIRCLE PINES, CITY OF 001208 - COPY EQUIPMENT, INC. 001230 - CRYSTEEL DIST., INC. 001245 - CROWN MEDALS 001251 - CUSTOM OFFICE PRODUCTS, INC. 001260 - D.C.A. INC. 100.00 67.33 9.89 259.02 78.78 30.00 403.20 68.16 50.00 39.00 228.40 90.00 157.60 44.02 75.00 9,797.45 60.70 82,684.34 105.14 194.55 151.07 672.75 9.71 167.70 Page: 2 Date: 04/18/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001269 - DALE CARNEGIE 001312 - DIXON, STEVE 001324 - DONALD SALVERDA & ASSOCIATES 001390 - ECM PUBLISHERS, INC 001480 - FEED RITE CONTROLS, INC. 001527 - FOREST LAKE AREA 001560 - FRATTALLONE'S HARDWARE, INC. 001583 - FUNDWORKS '001608 - GENERAL OFFICE PRODUCTS COMPANY/INC 001610 - GILLUND ENTERPRISES, INC. 001620 - GLENWOOD INGLEWOOD, INC. 001628 - GME CONSULTANTS, INC. 001790 - HANSON'S NORTHWAY DRUGS, INC. 001800 - HANSON, JOHN 001825 - HEALTH PARTNERS 001850 - HOFFMAN, MICHAEL 001860 - KENNEDY AND GRAVEN, INC. 001962 - INTERNATIONAL CONFERENCE OF 001967 - INTOXIMETERS, INC. 001980 - INTL OFFICE SYSTEMS, INC. 002025 - J & E SMALL ENGINE & SPORT, INC. 002144 - KERR TRANSPORTATION SERVICE, INC. 002155 - KNOX LUMBER COMPANY 002172 - KRANTZ, HAROLD 002211 - L'ALLIER, INC. 002320 - LEAGUE OF MN CITIES INS TRST 1,400.00 90.00 2,278.96 16.00 285.98 584.00 240.42 360.00 135.24 84.43 46.33 1,892.00 9.53 115.60 7,504.05 90.00 25.00 72.50 230.34 105.78 249.63 189.00 82.83 25.00 1,776.75 71.90. Page: 3 Date: 04/18/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 002360 - LINO AUTO MACHINING 002389 - LUMBER ONE, AVON INC. 002519 - MICRON ELECTRONICS, INC. 002550 - MENARDS, INC. 002565 - METRO ATHLETIC SUPPLY, INC. 002570 - METRO COUNCIL WASTEWATER SERVICES 002580 - METROPOLITAN AREA 002685 - MINNEAPOLIS COMMUNITY COLLEGE '002688 - MIKE MCPHILLIPS, INC. 002694 - MINNCOMM PAGING, INC. 002770 - MN. DEPT OF JOBS & TRAINING 002782 - MN DEPT OF REVENUE 002821 - MINNESOTA CHILDRENS TRUST FUND, THE 002836 - MINNESOTA STATE TREASURER 002846 - MINNESOTA GREEN PROGRAM - MSHS 002870 - MN. CONWAY FIRE & SAFETY, INC. 003001 - MODERN CURRICULUM 003050 - MRPA 003180 - NEWMAN TRAFFIC SIGNS, INC. 003250 - NORTHERN STATES POWER, INC. 003286 - ELK RIVER, CITY OF 003320 - NORTHWEST ASST CONSULTANT, INC. 003361 - NATIONAL YOUTH SPORTS COACHES ASSOC 003443 - OTTER LAKE ANIMAL CARE CENTER 003590 - PREMIERE VIDEO & PHOTO 003625 - PRUDENTIAL 13.00 262.59 5,568.61 276.27 50.43 28,542.00 31.00 280.00 1,316.25 25.56 95.70 407.00 14.85 2,240.97 35.00 61.00 103.95 30.00 53.25 1,999.14 30.00 3,069.40 915.00 100.74 17.20 288.35 Page: 4 Date: 04/18/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 003710 - RECYCLING ASSN OF MN 35.00 003870 - S & T OFFICE PRODUCTS, INC. ' 191.34 003880 - SHORT-ELLIOTT-HENDRICKSON, INC. 12,889.41 003910 - SAM'S CLUB 64.52 003927 - SCHILLING, JAMES 217,283.72 003973 - SENSIBLE LAND USE COALITION 50.00 004192 - STATE OF MINNESOTA 48.56 004231 - STRATEGIC MORTGAGE SERVICE 120.00 004251 - SUBURBAN INSPECTIONS, INC. 471.42 004320 - SY/COM, INC. 19,070.83 004350 - T.K.D.A. 27,120.50 004427 - TIMESAVER OFF-SITE SECRETARIAL 415.50 004470 - TRACY FUELS, INC. 1,901.56 004530 - TURF SUPPLIES, INC. 291.54 004654 - UPPER MIDWEST SALES COMPANY, INC. 523.57 004670 - US WEST COMMUNICATIONS 1,646.61 004671 - U S WEST CELLULAR, INC. 290.49 004760 - WALDOCH SPORTS, INC. 3.20 004790 - WATERPRO SUPPLIES CORPORATION 3,205.48 004836 - WOOD, SANDIE 10.54 004840 - WINNICK SUPPLY, INC. 994.24 004896 - ZIEBART OF MINNESOTA, INC. 102.06 Total for Checking Account: 1010 446,062.43 ** Total ** $446,062.43 AGENDA ITEM 5 STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: April 19, 1996 TOPIC: Continuation of Public Hearing -12th Avenue and Holly Drive. Improvements BACKGROUND: The public hearing for the proposed improvements to 12th Avenue and Holly Drive was continued from March 25, 1996. Staff and the developer last met on Friday, April 12, 1996, to discuss improvements to 12th Avenue and Ho ll► Drive A tentative agreement was reached at the meeting. However, the City should have a written commitment prior to discussing this any further. OPTIONS: 1. To continue the public hearing to May 13, 1996, subject to having a commitment from the Developer. RECOMMENDATION: Staff recommends that the public hearing be continued to May 13, 1996, subject to having a written commitment is obtained from the Developer. AGENDA ITEM 6 STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: April 18, 1996 TOPIC: Public Hearing - Centennial Middle School Street and Utility Improvements INTRODUCTION: Centennial School District is proposing to construct a middle school along Elm Street and has petitioned the City to install utilities (storm sewer, watermain, sanitary sewer) and streets. The City consulted with OSM, Inc., to prepare a feasibility report for the installation of public utilities and streets to serve the middle school. Per City Charter, the City Council is required to hold a public hearing regarding the proposed assessments to the benefiting property owners. No action can be taken on ordering the project no sooner than 10 days and no later than 60 days after the close of the public hearing. BACKGROUND The attached memorandum from the City's consulting engineer, Mr. David Mitchell, OSM, Inc., discusses issues regarding the street alignment options and pedestrian access. In addition, excerpts from the Feasibility Study that was prepared by Mr. Mitchell are attached discussing the proposed utility improvements. PROJECT COSTS: The estimated costs are attached to this report for each of the street options discussed except for options C and E. Option C is the most costly of the street alignments and is estimated to be $100,000 more than option B. Option E is similar in cost to option F. C3 Public Hearing - Centennial Middle School Page 2 PROJECT SCHEDULE: Assuming Council orders the project to proceed at the May 13, 1996, Council Meeting, the proposed schedule for the improvements is as follows: Public Hearing April 22, 1996 Council Orders Project and Authorizes Plans & Specs. May 13, 1996 Council Approves Plans & Specs. and Orders Ad for Bids July 8, 1996 Bid Opening August 1, 1996 Council Awards Contract August 12, 1996 Construction Begins August 26, 1996 Substantial Completion of Construction July, 1997 PROPOSED ASSESSEMENTS: The proposed assessments are to properties receiving benefit from the proposed improvements. This includes the School District, and private property owners adjacent to the utility and street improvements. The assessment amounts are attached at the back of this report for Council's review. CITIZEN COMMENTS: Staff and the City's consulting engineers have held two neighborhood meetings with residents adjacent to Elm Street and made a presentation at a School Board meeting. Option F was developed late in the process and has not been presented to any group other than the School Board in a very preliminary manner. Staff has scheduled a meeting for Elm Street and Second Avenue residents from 4:00 p.m. to 6:00 p.m. prior to the public hearing to address any questions. The majority of the residents near Elm Street and Second Avenue favor option D due to its low traffic impact. There are residents in this area that prefer options A or B due to the warrant for a traffic signal. The School Board endorsed options A and B at the April 1, 1996, School Board Meeting. The primary concern of the School Board is the installation of a traffic signal on Lake Drive to provide a safe intersection for traffic, particularly school buses. Public Hearing - Centennial Middle School Page 3 OPTIONS: 1. Continue the public hearing. 2. Close the public hearing. RECOMMENDATION: No recommendation. Council must determine if sufficient public testimony has been heard on this project Monday evening. DISCUSSION OF STREET ALIGNMENT OPTIONS AND PEDESTRIAN IMPROVEMENTS nsk Orr Schelen 300 Park Place East 612-595-5775 Mayeron & 5775 Wayzata Boulevard 1-800-753-5775 Associates, Inc. Minneapolis, MN 55416-1228 FAX 595-5774 MEMORANDUM TO: David Ahrens, P.E. - City Engineer - City of Lino Lakes FROM: David D. Mitchell, P.E. - Project Managersi) DATE: April 18, 1996 SUBJECT: Street Alignment and Pedestrian Study Centennial Middle School OSM Project No. 5666.00 STREET ALIGNMENT The purpose of ihis memo is to discuss the alternatives currently under consideration for the road alignment to serve the proposed Centennial Middle School. Attached are the six options currently under consideration. For reference purposes, they are labeled options A through F. The current thought is that there are four options that are the most viable, which are A, B, D, and F. With this in mind, we will primarily discuss the options that have been determined to be most viable at this point and limit our discussions to those that are considered non-viable alternatives. I have also attached a matrix showing some of the issues regarding the alignment of the street in this area. The following is a brief description of each of the options: Option A: Option A provides for a street alignment that turns northward from Elm Street at Cinnamon Teal Court and follows the 4th Avenue alignment to a point at the north side of the school site. The alignment then curves easterly and would intersect with State Trunk Highway 49 at a point just north of the existing Wyatt Excavating building. It is anticipated that this option would meet the necessary warrants to provide a signal once the school was opened. This option does provide for the best on-site traffic flow for the proposed Centennial Middle School site. Option B: Option B follows the same alignment as Option A. The exception is that Option B provides for a lane of traffic for eastbound Elm Street to access southbound Trunk Highway 49 at the existing Elm Street intersection. As with Option A, it is anticipated that the new intersection of Elm Street and Trunk Highway 49 would warrant a signal at the intersection once the middle school is put into service. This option also provides the same on-site traffic patterns as option A. H:\5666.00\CML\cORRES\041896.DA Dave Ahrens, P.E. City Engineer City of Lino Lakes April 18, 1996 Page 2 Option C: Option C has been deemed a non-viable option. This is due to the fact that the total project cost of this option is the highest of the six discussed. This option also does not provide for the installation of a signal in the foreseeable future. A figure depicting Option C has been attached to this memo. Option D: Option D provides for a separate road serving the school site that would follow the same alignment as options A and B, but would not provide a connection to existing Elm Street. The proposed roadway would cul-de-sac immediately south of the southern=most access to the school, or near the north end of the ball field proposed on the school site. This option does provide for the least impact to the neighborhood south of Elm Street, however, this option does not provide for the installation of a signal in the foreseeable future. This option does provide for on-site traffic patterns similar to options A and B. There are three primary concerns with this option that make it less desirable than options A and B. The first concern is that this option does not provide for a signal at the intersection with Trunk Highway 49. The second concern is that it does not provide convenient access to the school for residents living north and west of Trunk Highway 49 and south of Elm Street. These individuals would be required to access the school from Trunk Highway 49. Options A and B provide for access to the school from the realigned Elm Street. The third concern with this option is that a large amount of the area within the school district that is being served by the school will be accessing the school from the south. This traffic would be required to make a left-hand turn from Trunk Highway 49 on to the proposed service road to the school. It is our opinion that this left-hand turn would be a dangerous movement and could possibly expose the City to some liability issues regarding traffic accidents at this intersection if this option were selected by City Council. Option E: Option E has been determined to be un -viable due to the impacts on the residential neighborhood south of Elm Street. This is due to the anticipated intensity of traffic at the intersection of Elm Street and existing Grey Heron Drive. A figure depicting this option has been attached for your reference. H:\5666.00\CIVIL\CORRFS\041896.DA Dave Ahrens, P.E. City Engineer City of Lino Lakes April 18, 1996 Page 3 Option F: Option F provides for the reconstruction of Elm Street from Grey Heron Drive to Trunk Highway 49. Elm Street would be realigned from approximately Cinnamon Teal Court. At this point, Elm Street would curve northerly and then relatively quickly turn easterly to provide for an intersection with Lake Drive, approximately 300 feet north of the existing intersection of Elm Street and Lake Drive. Access to the school would be provided in two locations; one location would be provided near the existing 4th Avenue location. This access would be primarily for car traffic. The second access would be provided on Elm Street opposite of Grey Heron Drive. This access would be used primarily by bus traffic. There is some staff parking available and also deliveries that would be utilizing this access. This option would provide for a four -lane divided roadway between 4th Avenue and Trunk Highway 49. The roadway would then transition from a four -lane roadway to a two-lane roadway at Cinnamon Teal Court. Turn lanes would be provided as required at Grey Heron Drive and the school entrance to provide adequate traffic flow through this intersection. It is anticipated that this option would warrant a signal at the time the school becomes operational. An appealing aspect of this option is that it provides a signal on Trunk Highway 49 at a point more conducive to pedestrian crossings that would be accessing the middle school site. This option does have an increased impact on the neighborhood above and beyond options A and B. It should be noted that a majority of the traffic will be using the eastern access to the school, thereby minimizing the impact to the residential area south of Elm Street. At this time, it is anticipated that 75 to 80% of the trips generated by the school will be utilizing the eastern access to the school. Funding: Has been a paramount issue in all of the options explored. It is important the City retain State Aid eligibility on Elm Street. All of the options provided do maintain that State Aid eligibility on Elm Street. It should be noted that Option D does provide for a roadway that would not be State Aid eligible and would have to be funded solely by the school and adjacent property owners. PEDESTRIAN ISSUES The Centennial School District has indicated that their standard policy is to bus all students outside of a one mile radius of the school site. The exception in this case is that the school district has indicated that they will bus all students on the east side of Trunk Highway 49. The primary reason that bussing will be provided to these individuals is the safety aspect of pedestrian crossings of Trunk Highway 49. Centennial School District has indicated that H:\5666.00\CIVIL\CORRES\D419 6DA Dave Ahrens, P.E. City Engineer City of Lino Lakes April 18, 1996 Page 4 they will participate in the construction of trails and sidewalks within the one mile radius of the school to provide for a safer means of pedestrian travel. At this time, it is proposed that a bituminous trail be provided on the south side of Elm Street from Morning Dove Road on the west to Cinnamon Teal Court on the east. The primary reason for the trail being on the south side of Elm Street is that there are an estimated 80 students that will be walking from the residential neighborhood south of Elm Street. Providing the trail on the south side of Elm Street will provide for the collection of these students without requiring them to cross Elm Street. A pedestrian crossing would be provided across Elm Street to the school site on the west side of Grey Heron Drive. It is anticipated that Elm Street west of Grey Heron Drive will have the minimum amount of impact for vehicular traffic, therefore, this would provide the best opportunity for a pedestrian crossing. It is also anticipated that there may be potential for an additional 40 students on the east side of Trunk Highway 49 that may choose to walk to school rather than ride the bus. Of the four options presented that are at this time considered viable options, Option F provides for the safest crossing of Trunk Highway 49 for these individuals. Option F would provide for a signal at a location on the north side of the existing City park associated with the shores of Marshan Lake, a single family residential development. If Option F is selected for the road alignment, we would anticipate providing a crosswalk on the north side of the new intersection of Elm Street and Trunk Highway 49. This crosswalk would connect to a trail constructed by the school district on the north side of the new alignment of Elm Street. By providing this crosswalk and walkway on the north side of Elm Street in this section of the roadway, it would provide for easy access to the school site by pedestrians without having to cross Elm Street. At this time we anticipate only the need for two crosswalks as indicated above. To summarize, those crosswalks would be located on Elm Street immediately west of Grey Heron Drive and on Trunk Highway 49 immediately north of a intersection of Elm Street and Trunk Highway 49 under Option F. In the event that an option other than Option F is selected for the street alignment, it is anticipated that a crosswalk would still be placed on Elm Street immediately west of Grey Heron Drive. If option A, B or D were to be selected, we would anticipate the need for additional trails along the east side of Trunk Highway 49 from the park area to the new intersection of Elm Street and Trunk Highway 49. With options A or B, a signalized crosswalk would be provided on the north side of the new intersection. Option D would have a signed crosswalk, but would not be signaled. We would anticipate needing to study the pedestrian issue further dependent on the option that was selected for other potential crossings of Trunk Highway 49. H: \5666.00\CIVIL\CORRES\041996.DA Dave Ahrens, P.E. City Engineer City of Lino Lakes April 18, 1996 Page 5 SCHOOL SPEED ZONE A school speed zone can be put in place by the agency that owns the roadway for which the speed zone is being considered. In this case, the City would have the authority to provide a reduced speed for the area of Elm Street that is adjacent to the school property. However, it is recommended and more prudent to provide design features that would minimize the need for the speed zone. Design features that provide for improved safety in school zones include no parking on the street, proper signs and placement, turn lanes, and proper sight distances. The recommendation would be to provide a design appropriate for the existing speed limit. If safety concerns are present after the school has opened, a speed zone may be implemented at that time. Attachment ce H:\5666.00\CIVIL\CORRPS\041896.DA FIGUREA.DGN FUTURE DRIVE {`-- (BY OTHERS) S I GNAL F i 'si" PF' OPOSEfI l a— smewAttl II 1i - 1 ?- ' ,' .„a., l -1,' rT�1 Wer CI .11 {v- r, 1 I' SH ORts OF I `� cy I ' - 1 ARSHAN LAI �: 6? ;k rt.-- 1 MARSH , KE fr• le li 1 s:_, CONDOM 114 I LVMs--. I l \ \__. .\ . 1 , 1 SIDEWALK 1 STOP EX. 4th AVE R.O.W. • IRI3IIIIIIIII11111111111111111 •111111111111111111111111■ i = STOP CINNAMON TEAL COURT 11111111 1111111111IIIIllllII —�� J F UJ w 1- 1 - UJ w 111111111111 lllll 11111111111111111 SCHOOL CROSSING GREY HERON DRIVE �BITUMINC SIDEWA 300 600 1 SCALE IN FEET C Drown By: D.O.L. Dote: 3/4/96 NILOrr Schelen Mayeron & Associates, Inc. Engineers ■ Architects • Planners • Surveyors 300 Park Place East • 5775 Wayzata Boulevard Minneapolis. MN 55416-1226 in 612-595-5775 Drawing 'Title OPTION A PROPOSED STREET IMPROVEMENTS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA Comm. N 5666.0( Figure A IGUREB.DGN -11 MARSH AN,f AKE CONDOM(N I,NMS SOUTH BOUND ONLY Lfl STOP CINNAMON T COURT F-. , unuuuuuu+mumnnuF7 411111111111111111111 uunnuuuuuuununnMMM STOP GREY HERON DRIVE Drawn By: D.O.L. Dote: 3/4/96 300 600 SCALE IN FEET Orr Schelen Mayeron & Associates. Inc. Engineers • Architects • Planners • Surveyors 300 Park Place East • 5775 Wayzata Boulevard Minneapolis, MN 55416-1228 • 612-595-5775 Drawing Title OPTION B PROPOSED STREET IMPROVEMENTS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA BITUMIN SIDEWA; Comm. N 5666.00 Figure B ti SHO- ,FI. „ ARS AN, LA,, "-- if 1 �' MARSHAN�`LAKE- .., p4 CONDOMIN IICiMS � 1 STOP EX. 4th AVE R.O.W. STOP CINNAMON TE COURT Mg, lllll11111111111111111111111111 m SCHOOL CROSSIN GREY HERON DRIVE 600 FIGUREC1.DGN SCALE \IN FEET Drawn By: D.A.D. Date: 3/13/96 IIALLOrr ' Schelen Mayeron & Associates. Inc. 6nglneers ■ Architects • Planners • Surveyors 300 Park Place East • 5T75 Wayzata Boulevard Minneapolis, MN 55416-1228 • 612.505-5775 1 Drowing T tle PROPOSED STREET IMPROVEMENTS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA V) Y Z 3 2 La N CD Comm. N( 5666.0C Figure C � Il SHO OFjj MARS AN„LaE , 1;— 01 t' I CONDOM I y UMS i- / / (i) i / N fY 0 << 1 NOOS3g WALK EX. 4th AVE R.O.W. IlfUl1111111111fllllli d1111111111111111111 111111111111111111111111111111111111111 C11111111111111111111111111111111 w w 1Y to 2 —J w STOP CINNAMON TE COURT SCHOOL CROSSINC RIVE HERON FIGURED.DGN Drawn By: D.O.L. Date: 0 300 600 1 SCALE IN FEET 3/4/96 Orr Schelen Mayeron & Associates, Inc. Engineers • Architects • Planners • Surveyors 300 Park Place Gat • 5775 Wayzata Boulevard Minneapolis, MN 55416.1228 • 612-595-5775 Drawing Title OPTION D PROPOSED STREET IMPROVEMENTS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA -BITUMINC SIDEWAL Comm. N 5666.00 Figure D ARSHAN LE" ONDOMI NI11MS.•- 1 I I z C' w w CC C' t.a- EX. 4th AVE R.O.W. 111111111I111111111UIII1111111 J CINNAMON TE, COURT ELM STREET �f'-- o" T DRIVV EHERR( \\--BITUMI SIDEK 600 SCALE \IN FEET Drawn By: D.A.D. Dote: 3/13/96 Orr Sc he len Mayeron & Associates, Inc. Engineers • Architects • Planners e Surveyors 300 Park Place East ■ 5775 Wayzata Boulevard Minneapolis, MN 55418-1228 is 812.595-5775 ( Drawing T tie PROPOSED STREET IMPROVEMENTS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA Comm. Nc 5666.00 Figure E 1111111111111111111111111111111111 ' LJ— Lai CC ° ^^~ ° / w/ ` rt ° X ~ tft • EX. 4th AVE R.O.W. co / / CC lel 03 11111111 1111111111111111111111177 AUD I TORS `~- .~. - - Lte ~~ ` .~. .~. 'f. - .' STOP ...1111111111111111111111111, = � ` 0333 EEO 0333 CEO Drawn By: P.L.J. Date: 4/1/96SOO Park Place East 5775 Wayzata Boulevard Inc.Orr Schelen Mayeron & Associates. Engineers Architects Planners • Surveyors Ittuneapolis, MN 55416-1228 al 612-595-5775 STOP STOP COURT ELI cc w Drawing Title OPTION F PROPOSED STREET IMPROVEMENTS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA SCHOOL CROSS I Nt GREY HERRQN DR I VE Comm. N( Figure PROPOSED UTILITY IMPROVEMENTS I. PROJECT HISTORY A. Location The proposed improvements are located south of Interstate Highway (I) 35W, west of State Trunk Highway (STH) 49, and north of existing Elm Street. These improvements are being proposed to provide City street and utilities for the proposed Centennial Middle School Site, located north of existing Elm Street and west of 4th Avenue. The project area is shown on Figure A in Appendix A of this report. B. Feasibility Report Initiation 1. Petitions Received: The impetus for this project was a petition from Independent School District No. 12. 2. Dates of City Council/Staff Action: On August 7, 1995, City staff authorized the preparation of a Feasibility Report for City street and utility construction to access the proposed Centennial Middle School site. II. DESCRIPTION OF CONSTRUCTION ELEMENTS A. Sanitary Sewer Discussions with City staff resulted in proposing a sanitary sewer to connect to the existing trunk line north of I -35W at Apollo Drive and 4th Avenue. This sanitary sewer would serve an area south of I -35W, east of St. Joseph Cemetery (at 2nd Avenue and Elm Street), north of Elm Street, north of Aqua Lane, and west of Marshan Lake. The sanitary sewer service area is shown on Figure B in Appendix A of this report. Sanitary sewer improvements will be in accordance with the Recommended Standards for Wastewater Facilities, by the Great Lakes -Upper Mississippi River Board of State Public Health and Environmental Managers. The proposed sanitary sewer improvements include both 10 and 12 -inch PVC gravity sanitary sewers. These sanitary sewers will flow north from Elm Street, along the existing alignment of 4th Avenue, to the existing trunk sanitary sewer north of I -35W. A gravity _line will extend a short distance to the northeast on the south side of I - 35W to serve future areas east of STH49 and north of the Shores of Marshan Lake subdivision. A gravity line will also extend to the east along the proposed roadway to serve areas between 4th Avenue and STH49. This project will also include rerouting the existing six-inch forcemain from the Marshan Shore Lift Station to drain into the proposed gravity sanitary sewer along 4th Avenue. Upgrading the existing Marshan Shores Lift Station was recommended in the OSM Project No. 5666.00 Page 1 E Feasibility Report for Marshan Lake Condominiums, dated September 12, 1995, and is not included in this report. Please refer to Figure C in Appendix A of this report for proposed sanitary sewer, improvements. B. Watermain Water service can be provided to the study area by utilizing the existing 12 -inch trunk lines from the north at Apollo Drive and 4th Avenue, from the south at Elm Street and 4th Avenue, and by extending the existing 12 -inch line at Forsham Drive north to the new roadway alignment. Eight -inch lines will "loop" these existing trunk lines together to provide water service to these areas. A 12 -inch stub will also be extended to the northeast at the southern end of the I -35W crossing to serve areas east of STH49 and north of the Shores of Marshan Lake subdivision. Fire hydrants will be provided along these lines. The area affected by these improvements is zoned Public Semi-public and Light Industrial, therefore four -inch and six-inch service stubs will be provided as part of these improvements. The proposed watermain improvements are shown on Figure D in Appendix A. C. Storm Sewer The proposed storm drainage system consists of constructing 12 -inch to 48 -inch reinforced concrete pipe to convey stormwater runoff from the proposed roadway and adjacent properties to proposed regional ponds. The northerly storm drainage system will outlet into a proposed pond which will indirectly drain into County Ditch No. 10. The southerly storm drainage system will also outlet into a proposed pond which will also indirectly drain into County Ditch No. 10. The City's Surface Water Management Plan did not include data for this area and required determination during a Capital Improvement Project Study. City staff authorized OSM to study this area for surface water management requirements. This study is presented in Appendix D. The storm drain systems are designed for 10 -year, 24-hour rainfall events. Ponds and storm drain outlets are designed for 100 -year, 24-hour rainfall events. The proposed storm drainage systems are shown on Figure E in Appendix A. OSM Project No. 5666.00 Page 2 SI I REHABILITATION CENTER STING TRUNK ITARY. SEWER I 1 ;',4, vil ‘gita.-%'°°4'kl'' 1 tglittgl -IIUM 1 cre44NAW1 il III ► v, •Lo,�, ,ire 1��.y s 1 v 1 1 1 1 \ G E OR C EXISTING FORCEMAIN Drawn By: R.G.D. Date: 11/13/95 RICE LAKE RFSHANAU NO SCALE LAKE Orr ' Schelen Ilayeron & Associates. Inc. Engineers • Architects • Planners • Surveyors X00 Park Plaee Caller • 5775 Wayzata Boulevard Ylaoupolla. )141 55416-1226 • 612-595.5775 Drawing Title SANITARY SEWER SERVICE AREA CENTENNIAL MIDDLE SCHOOL LINO LAKES, MINNESOTA Comm. No. 5666.00 Sheet no. B 0 300 ' SCALE IN.-'1`EET% —JACKED OR AUGERED STEEL CASING PIPE r Y e\< Y l k `PROPOSED CENTENNIAL "`--•MI I DDLE SCHOOL SITE (BY OTHERS) 7 1 ,r / 1'D *.I.X.3STRiAL ]f E >< tut It ftuhlU lfll$ itllltttn •u LJ Pi[1[1 `1s I zt REROUTE 6" y FORCEMA I NI f FM j<. — FM ji i MARSHAN LAKE TOWNHOMES Drawn By: T.H.C. Date: 1/31/96 Ma Orr Sehelen Mayeron Associates, Inc. Engineers • Architects • Planners • Surveyors 300 Part Place Bast r 5775 ygzeta Boulevard Ylnnsapola,MN 55416-1228 + 612-595-5775 Drawing Title PROPOSED SANITARY SEWER IMPROVEMENTS PROPOSED CENTENNIAL. MIDDLE SCHOOL SITE LINO LAKES. MINNESOTA Comm. No 5666.00 Figure C 0 300 SCALE I N-'1`EET. ,JACKED OR AUGERED STEEL CASING PIPE 1 #tit,1 1,3Mi- SITE ,Ib 811 p.i• II n\V_____t._.___ I />.'/i L/Q -/ -,4-'-- / .\ PROPOSED CENTENNIAL .,,\MIDDLE SCHOOL SITE a - --- (BY pT++ER-S---,..--' I�. •1 Com\ _I it;), 1 , 1{i�;{I 11111 ✓ ,44:y 'witiL1 if i 71 tuft uwH I 1 ri l I ! r 'AUL. ELM STREETI I 1 7f 1 3 /.' .,`� /,c W. r ,' S iF� ! ,• Yr I s I a 3 p, , /! ! MARSHAN LAKE /' TOWNHOMES Drawing Title PROPOSED WATERMAIN IMPROVEMENTS Drawn By: T.H.C. Date: 1/31/96 NIL• Orr Schelen Mayeron & Associates, Inc. Engineers • Architects w Planners ■ Surveyors 900 Park Place East • 5775 •ayrata Boulevard Ylaaeepolis,NE 66416-1228 ■ 612-686-6776 PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA Comm. No. 5666.00 Figure D ESTIMATED PROJECT COSTS Otk‘ok -e, PROJECT COST SUMMARY CITY OF LINO LAKES PROPOSED CENTENNIAL MIDDLE SCHOOL SITE STREET AND UTILITY IMPROVEMENTS OSM PROJECT NO. 5666.00 PROJECT COSTS: IMPROVEMENT IMPROVEMENT TOTAL SANITARY SEWER $499,295.00 WATERMAIN $475,220.00 STORM SEWER $214,592.00 STREET CONSTRUCTION: W/ ALT A $695,860.00 STREET CONSTRUCTION: W/OUT ALT A $506,110.00 TOTAL W/ALT A $1,884,967.00 TOTAL W/OUT ALT A $1,695,217.00 H:\5666.00\CIVIL\SS\FEASCST.XLS 11:30 AM3/12/96 PROJECT COST SUMMARY -cul4 esac option - CITY OF LINO LAKES PROPOSED CENTENNIAL MIDDLE SCHOOL SITE OSM PROJECT NO. 5666.00 PROJECT COSTS: IMPROVEMENT IMPROVEMENT TOTAL SANITARY SEWER $499,295.00 WATERMAIN $475,220.00 STORM SEWER $192,802.00 STREET CONSTRUCTION: W/ ALT A $618,360.00 STREET CONSTRUCTION: W/OUT ALT A $428,610.00 TOTAL W/ALT A $1,785,677.00 TOTAL W/OUT ALT A $1,595,927.00 No-te 5/k7 p * C7G s jnc,I iiti• re -4(5 H:\5666.00\CIVIL\SS\UNFEAS.XLS 2:37 PM3/4/96 13 -4 -tart. PROJECT COST SUMMARY: optf CITY OF LINO LAKES PROPOSED CENTENNIAL MIDDLE SCHOOL SITE STREET AND UTILITY IMPROVEMENTS OSM PROJECT NO. 5666.00 PROJECT COSTS: IMPROVEMENT IMPROVEMENT TOTAL SANITARY SEWER *384,800,00 WATERMAIN $332,170.00 STORM SEWER $126,664.00 STREET CONSTRUCTION: W1 ALT A _ $483,110.00 STREET CONSTRUCTION: WIOUT ALT A $263,110.00 TOTAL WALT A $1,327,344.00 TOTAL WIOIIT ALT A $1,107,344.00 H:L6468.0010IYIL\SS1FEASCSTF.X1.5 4:31 PM4/6196 JOSS it PSISO w Y`I.-i s ) s' : _' sJ a tt t. () PROPOSED ASSESSMENTS 1 1 1 r r r. r i O n �. l 47.1 ittSt 1 r 1 Drawn By: T.H.C. Date: 1/31/96 Ma Orr Schelen Mayeron �< Associates, Inc. Engineers • Architects • Planners • Surveyors 900 Park Place East • 5775 Wayzata Boalevard llfaa.apous,KQl 56416-1226 ■ 512-595-6775 Drawing Title ASSESMENT AREAS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA Comm. No 5666.00 Figure H Map ID A B C D E L N 0 TOTAL PRELIMINARY ASSESSMENT ROLL CENTENNIAL MIDDLE SCHOOL STREET AND UTILITY IMPROVEMENTS PIN 18-031-22-43-0001 18-031-22-42-0003 18-031-22-41-0003 18-031-22-44-0001 17-031-22-32-0004 17-031-22-33-0003 17-031-22-33-0005 17-031-22-33-0006 Sanitary Sewer $26,750 $0 $25,840 $216,540 $39,100 $13,600 $29,545 $7,516 $358,891 Watermain $30,650 $0 $22,800 $283,320 $34, 500 $12,000 $36, 570 $9,150 $428,990 Storm Sewer $47, 370 • $0 $0 $214,210 $0 $0 $20,770 $2,250 $284,600 Street Total $0 $104,770 $0 $0 $0 $48,640 $377,300 $1,091,370 $0 $73,600 $0 $25,600 $27,000 $113,885 $5,400 $24,316 $409,700 $1,482,181 NOTES: Easement and Right-of-way acquisition cost are not included in the above assessments. It is estimated that an additional $250,000 will be assessed to the School District if property acquisition is required. The above assessment amounts are for street option F. The preliminary assessment amounts for options A, B and C are outlined in the Feasibility Report. Preliminary assessments for option D are not included in this report but have been prepared and will be presented at the public hearing. 4/19/96 School AGENDA ITEM 7 STAFF ORIGINATOR: Brian Wessel DATE: 4/22/96 TOPIC: Resolution No. 96-43 approving the payoff of the Contract for Deed for the Apollo Business Pant BACKGROUND: In 1992 the city made the decision to purchase 36 acres of property in the Lino Lakes Industrial Park on a Contract for Deed from James and Diane Schilling. The purpose of controlling the property was to bring improvements to the park and open the area up for industrial development. Since that time the city has sold 11.6 acres for five projects in the park. This enables the city to pay off the Contract for Deed eight months early, saving thousands of dollars in interest. The proceeds from the remaining nine acres of buildable land will help to ensure the future strength of the city's economic development effort. Including the new development that will be under construction this spring, development in the both the city -owned and privately owned portions of the park has increased annual tax revenue by approximately $250,000. Full buildout of both portions of the park could generate in the range of $1.5 million per year in property taxes. Resolution No. 96-43 approves the payment to the Schillings for the retnainir principle on the Contract for Deed. OPTIONS: 1. Adopt Resolution No. 96-43 approving the payoff of the contract for deed on the Apollo Business Park 2. Return to staff for further consideration RECOMMENDATION: Option 1 Councilmember adoption: introduced the following resolution and moved its LINO LAKES CITY COUNCIL RESOLUTION NO. 96-43 RESOLUTION APPROVING THE PAYOFF OF THE CONTRACT FOR DEED ON THE APOLLO BUSINESS PARK WHEREAS, The City Council of the City of Lino Lakes ("the City") purchased 36 acres in the Lino Lakes Industrial Park on January 9, 1992 from James R. and Diane T. Schilling on a Contract for Deed; WHEREAS, The City changed the name of the Lino Lakes Industrial Park to the Apollo Business Park and began marketing the properties to industrial users to further the City's plan for economic development; WHEREAS, the due date on the Contract for Deed is January 1, 1997; WHEREAS, The City has sold enough properties within the Apollo Business Park to pay off the remaining principle due on the Contract for Deed prior to that date; NOW, THEREFORE, BE IT RESOLVED by the City as follows: 1. The City's Finance Director is authorized and directed to issue a check for the remaining principle to James R. and Diane T. Schilling; 2. The City Attorney is authorized and directed to schedule a closing date with the Schillings and pay off the remaining principle on the Contract for Deed. Adopted by the Lino Lakes City Council this 22nd day of April, 1996. John L. Landers, Mayor ATTEST: Randall Schumacher, City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. AGENDA ITEM NO. 8 David J. Pecchia, Chief of Police 99 Department Budget At the Council work shop on Wednesday evening, the City Council discussed my proposal for hiring several police officers. I was asked to provide additional budget information. The attached information is for your review. If you have questions regarding the attached budget information, please feel me. Estimated Salary Increase REGULAR 1.00 POLICE 1996 (ADOPTED) HOLIDAY TOTAL MEDICARE/ WORK SALARIES RATE\HR PAY SALARIES FICA PERA HEALTH LIFE COMP TOTAL CHIEF 57,503 27.65 0 57,503 834 6,555 4,680 100 3,158 72,830 SERGEANT (STEVE M) 46,330 22.27 3,207 49,537 672 5,647 4,680 100 2,720 63,357 SERGEANT (B. HAMMES) 46,330 22.27 3,207 49,537 672 5,647 4,680 100 2,720 63,357 TOP PATROL (SAL) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (TIM) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 TOP PATROL (DAVE) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (BRUCE) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 TOP PATROL (BRANDON) 41,472 19.94 2,871 44,343 643 5,055 4,080 100 2,435 56,656 TOP PATROL (CLIFF) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 STEVE WAGNER 35,449 17.04 2,454 37,903 550 4,321 2,636 100 2,081 47,591 KENT STREGE 36,159 17.38 2,503 38,662 561 4,408 4,080 100 2,123 49,934 K. RAUSCH 31,194 15.00 2,160 33,354 484 3,802 2,636 100 1,832 42,207 T. SCHMATZ 29,778 14.32 2,062 31,840 462 3,630 2,636 100 1,748 40,415 W. KOCH 29,778 14.32 2,062 31,840 - 462 3,630 4,080 100 1,748 41,859 CSO 26,650 12.81 0 26,650 2,039 1,194 2,636 100 1,463 34,082 ' POLICE RECORDS CLERK 28,777 13.84 0 28,777 2,201 1,289 4,080 100 196 36,644 POLICE OFFICE MANAGER 33,825 16.26 0 33,825 2,588 1,515 5,060 100 231 43,319 TOTAL REGULAR SALARIES 650,605 313 34,882 685,487 12,165 71,969 62,032 1,700 34,633 867,986 OVERTIME 32,000 26,000 377 2,964 0 0 1,172 30,513 ATAC OVERTIME 2,500 2,500 36 285 0 0 92 2,913 OTHER SALARIES PART TIME OFFICER 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL PART TIME 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL POLICE 690,205 313 34,882, 719,087 12,652 75,218 62,032 1,700 36,176 906,866 * Salaries have been adjusted for salary step increases. WORKER'S COMP INFORMATION WORK COMP RATE FOR PATROL WORK COMP RATE FOR SECRETARY 5.23 0.65 EXPERIENCE MODIFICATION 105% 4/19/96 Estimated Salary Increase REGULAR 1.00 POLICE 1997 (with 3 new hires without Bruce) HOLIDAY TOTAL MEDICARE/ WORK SALARIES RATE\HR PAY SALARIES FICA PERA HEALTH LIFE COMP TOTAL CHIEF 59,228 28.48 0 59,228 859 6,752 4,680 100 3,253 74,871 SERGEANT (STEVE M) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 SERGEANT (B. HAMMES) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 TOP PATROL (SAL) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (TIM) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 TOP PATROL (DAVE) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (BRANDON) 41,472 19.94 2,871 44,343 643 5,055 4,080 100 2,435 56,656 TOP PATROL (CLIFF) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 STEVE WAGNER 39,702 19.09 2,749 42,451 616 4,839 2,636 100 2,331 52,973 KENT STREGE 40,410 19.43 2,798 43,208 627 4,926 4,080 100 2,373 55,313 K. RAUSCH 35,449 17.04 2,454 37,903 550 4,321 2,636 100 2,081 47,591 W. KOCH 34,384 16.53 2,380 36,764 533 4,191 4,080 100 2,019 47,688 ***NEW04/01/96 31,902 15.34 2,209 34,111 495 3,889 3,060 100 1,873 43,527 ***NEW07/01/96 30,840 14.83 2,135 32,975 •478 3,759 4,080 100 1,811 43,203 ***NEW07/01/96 30,840 14.83 2,135 32,975 478 3,759 4,080 100 1,811 43,203 ' CSO 27,450 13.20 0 27,450 2,100 1,230 2,636 100 1,507 35,023 POLICE RECORDS CLERK 24,834 11.94 0 24,834 1,900 1,113 4,080 100 169 32,196 POLICE OFFICE MANAGER 34,840 16.75 0 34,840 2,665 1,561 5,060 100 238 44,464 TOTAL REGULAR SALARIES 697,957 336 38,188 736,145 13,403 77,892 67,980 1,800 37,556 934,775 OVERTIME 32,000 32,000 464 3,648 0 0 1,172 37,284 ATAC OVERTIME 2,500 2,500 36 285 0 0 92 2,913 OTHER SALARIES PART TIME OFFICER 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL PART TIME 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL POLICE 737,557 336 38,188 775,745 13,977 81,825 67,980 1,800 39,099 980,425 * Salaries have been adjusted for salary step increases. WORKER'S COMP INFORMATION WORK COMP RATE FOR PATROL WORK COMP RATE FOR SECRETARY 5.23 0.65 EXPERIENCE MODIFICATION 105% 4/19/96 Estimated Salary Increase 1.00 POLICE 1997 (with 2 new hires & Bruce) HOLIDAY TOTAL MEDICARE/ WORK REGULAR SALARIES RATE\HR PAY SALARIES FICA PERA HEALTH LIFE COMP TOTAL CHIEF 59,228 28.48 0 59,228 859 6,752 4,680 100 3,253 74,871 SERGEANT (STEVE M) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 SERGEANT (B. HAMMES) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 TOP PATROL (SAL) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (TIM) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 TOP PATROL (DAVE) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (BRANDON) 41,472 19.94 2,871 44,343 643 5,055 4,080 100 2,435 56,656 TOP PATROL (CLIFF) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 TOP PATROL (BRUCE) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 STEVE WAGNER 39,702 19.09 2,749 42,451 616 4,839 2,636 100 2,331 52,973 KENT STREGE 40,410 19.43 2,798 43,208 627 4,926 4,080 100 2,373 55,313 K. RAUSCH 35,449 17.04 2,454 37,903 550 4,321 2,636 100 2,081 47,591 W. KOCH 34,384 16.53 2,380 36,764 533 4,191 4,080 100 2,019 47,688 ***NEW05/01/96 31,548 15.17 1,820 33,368 .484 3,804 4,080 100 1,832 43,668 ***NEW 08/01/96 30,309 14.57 874 31,183 452 3,555 4,080 100 1,712 41,083 CSO 27,450 13.20 0 27,450 2,100 1,230 2,636 100 1,507 35,023 POLICE RECORDS CLERK 24,834 11.94 0 24,834 1,900 1,113 4,080 100 169 32,196 POLICE OFFICE MANAGER 34,840 16.75 0 34,840 2,665 1,561 5,060 100 238 44,464 TOTAL REGULAR SALARIES 707,704 340 37,275 744,979 12,888 78,899 67,556 1,800 38,041 944,162 OVERTIME 32,000 32,000 464 3,648 0 0 1,172 37,284 ATAC OVERTIME 2,500 2,500 36 285 0 0 92 2,913 OTHER SALARIES PART TIME OFFICER 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL PART TIME 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL POLICE 747,304 340 37,275 784,579 13,462 82,832 67,556 1,800 39,584 989,812 * Salaries have been adjusted for salary step increases. WORKER'S COMP INFORMATION WORK COMP RATE FOR PATROL WORK COMP RATE FOR SECRETARY 5.23 0.65 EXPERIENCE MODIFICATION 105% 4/19/96 Estimated Salary Increase REGULAR 1.00 POLICE 1997 (with 3 new hires) HOLIDAY TOTAL MEDICARE/ WORK SALARIES RATE\HR PAY SALARIES FICA PERA HEALTH LIFE COMP TOTAL CHIEF 59,228 28.48 0 59,228 859 6,752 4,680 100 3,253 74,871 SERGEANT (STEVE M) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 SERGEANT (B. HAMMES) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 TOP PATROL (SAL) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (TIM) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 TOP PATROL (DAVE) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (BRANDON) 41,472 19.94 2,871 44,343 643 5,055 4,080 100 2,435 56,656 TOP PATROL (CLIFF) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 STEVE WAGNER 39,702 19.09 2,749 42,451 616 4,839 2,636 100 2,331 52,973 KENT STREGE 40,410 19.43 2,798 43,208 627 4,926 4,080 100 2,373 55,313 K. RAUSCH 35,449 17.04 2,454 37,903 550 4,321 2,636 100 2,081 47,591 W. KOCH 34,384 16.53 2,380 36,764 533 4,191 4,080 100 2,019 47,688 ***NEW 05/01/96 31,548 15.17 1,820 33,368 484 3,804 4,080 100 1,832 43,668 ***NEW 07/01/96 30,840 14.83 1,068 31,908 .463 3,637 4,080 100 1,752 41,940 "'NEW 07/01/96 30,840 • 14.83 1,068 31,908 463 3,637 4,080 100 1,752 41,940 CSO 27,450 13.20 0 27,450 2,100 1,230 2,636 100 1,507 35,023 POLICE RECORDS CLERK 24,834 11.94 0 24,834 1,900 1,113 4,080 100 169 32,196 POLICE OFFICE MANAGER 34,840 16.75 0 34,840 2,665 1,561 5,060 100 238 44,464 TOTAL REGULAR SALARIES 697,603 335 35,664 733,267 13,361 77,564 69,000 1,800 37,398 932,390 OVERTIME 32,000 32,000 464 3,648 0 0 1,172 37,284 ATAC OVERTIME 2,500 2,500 36 285 0 0 92 2,913 OTHER SALARIES PART TIME OFFICER 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL PART TIME 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL POLICE 737,203 335 35,664 772,867 13,935 81,497 69,000 1,800 38,941 978,040 * Salaries have been adjusted for salary step increases. WORKER'S COMP INFORMATION WORK COMP RATE FOR PATROL WORK COMP RATE FOR SECRETARY 5.23 0.65 EXPERIENCE MODIFICATION 105% 4/19/96 Estimated Salary Increase 1.00 POLICE 1997 (with 4 new hires) HOLIDAY TOTAL MEDICARE/ WORK REGULAR SALARIES RATE\HR PAY SALARIES FICA PERA HEALTH LIFE COMP TOTAL CHIEF 59,228 28.48 0 59,228 859 6,752 4,680 100 3,253 74,871 SERGEANT (STEVE M) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 SERGEANT (B. HAMMES) 50,359 24.21 3,486 53,845 730 6,138 4,680 100 2,957 68,451 TOP PATROL (SAL) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (TIM) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 TOP PATROL (DAVE) 41,472 19.94 2,871 44,343 0 5,055 4,080 100 2,435 56,013 TOP PATROL (BRANDON) 41,472 19.94 2,871 44,343 643 5,055 4,080 100 2,435 56,656 TOP PATROL (CLIFF) 41,472 19.94 2,871 44,343 0 5,055 2,636 100 2,435 54,569 STEVE WAGNER 39,702 19.09 2,749 42,451 616 4,839 2,636 100 2,331 52,973 KENT STREGE 40,410 19.43 2,798 43,208 627 4,926 4,080 100 2,373 55,313 K. RAUSCH 35,449 17.04 2,454 37,903 550 4,321 2,636 100 2,081 47,591 W. KOCH 34,384 16.53 2,380 36,764 533 4,191 4,080 100 2,019 47,688 ***NEW05/01/96 31,548 15.17 1,820 33,368 484 3,804 4,080 100 1,832 43,668 ***NEW07/01/96 30,840 14.83 1,068 31,908 463 3,637 4,080 100 1,752 41,940 ***NEW 07/01/96 30,840 14.83 1,068 31,908 463 3,637 4,080 100 1,752 41,940 ***NEW09/01/96 28,362 13.64 982 29,344 425 3,345 4,080 100 1,611 38,906 CSO 27,450 13.20 0 27,450 2,100 1,230 2,636 100 1,507 35,023 POLICE RECORDS CLERK 24,834 11.94 0 24,834 1,900 1,113 4,080 100 169 32,196 POLICE OFFICE MANAGER 34,840 16.75 0 34,840 2,665 1,561 5,060 100 238 44,464 TOTAL REGULAR SALARIES 725,965 349 36,646 762,611 13,787 80,909 73,080 1,900 39,009 971,296 OVERTIME 32,000 32,000 464 3,648 0 0 1,172 37,284 ATAC OVERTIME 2,500 2,500 36 285 0 0 92 2,913 OTHER SALARIES PART TIME OFFICER 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL PART TIME 5,100 0 0 5,100 74 0 0 0 280 5,454 TOTAL POLICE 765,565 349 36,646 802,211 14,361 84,842 73,080 1,900 40,552 1,016,946 * Salaries have been adjusted for salary step increases. WORKER'S COMP INFORMATION WORK COMP RATE FOR PATROL WORK COMP RATE FOR SECRETARY 5.23 0.65 EXPERIENCE MODIFICATION 105% 4/19/96 NO. '8A STAFF ORIOIMATOR vid J Pecchia, Chic € of Police DA April 17 1996 TOPIC Consider permanent Full time Ksp1oyyment of Cynthia Soepp for Police Records Clerk $Aa KGRO 1D The Police Department Records Clerk poaitian was advertised in _ the Minneapolis star/Tribune and Quad ComennitY Press. We 'received over 300 requeats for application with 125 applicatis being returned. An oral interviews speed typing and dictaphcne typing; teats mere adaiaistered to the tap 22 applicants oa.April 1. A final interviewees conducted on April 9, 1996 with the tap 3 candidates After reviewing the reecults of the testing process, it is our recommendation to hire Cynthia Rcapp. Cynthia currently works in a secretarial position (nine yeeere) for a Lae Firm' in Yi.nmeapolis . She has, extensive experience with WordPerfect 6.0 and has exceeded the 65 apa typing qualification regueet. She has 15 years emPerience in an office setting and substantial experience with dicta Dari equipmentequiPamet. Rev references note Cynthia is personable, reliable, hardworking, trustworthy, Punctual with >rafessian el and friendly customer relation skills. WITS THE assusukTION OP AN OFFICER IN NOVINKBER WAS CREATED WITSIN THE POLICE I Pum:sT . WE ARE RECOMMEND= ' HIRI OF )L LINDA BROWN . EIELIMUL RAS 8$k ERI NCNITS CONNUNITY L OLICI i CONCEPTS sum AS CRIME PREVENTION ACTIVXTXEC, 'Asa voraternmaxot =Taxa THE COMMUNITY . SIM IS A R]iSERVE OFFICRR VITO TEE NORTE ST. PAUL POLICE DEPARTMENT SB'&VING IN VARIOUS CAPACITIES INCLUDING SECRETARY AND TuanuR. SUR IS CURRENTLY A SERGEANT IN CEMNIM OF TRAINING. HER EDUCATIONAL EXPERIENCE IN€L'TJDES s LAKEWCOD C O 1'1 WNITY ' COLLEGE RECEIVING BER A.S. DEMOS ` IN LARD ENVORCEINIENT . IN EARCH 1995 SEE =MATED TRW THE SKILLS' PROGRAM AT TEE MONTER` FOR clt7:INAL JUSTICE AND LAW IINFORCEMENT. PLEASE CONSIDER OUR RECO TION TO 8M EELD BROWN AS POLICE OFFICER FOR THE CITY OF LINO LAK AND AUTHORIZE A CONDITIONAL JOE OFFER TO *num EFFECTIVE ON OR ABOUT MAY 1, 1996. RECOMMENDATION STAFF ORZt INATC DAVi 47 .: PECCOIA, OF POLICE DATE APRIL 19 1996 TOPIC CC EIDER PERNAN NT FULL TINE EMPLOYMENT OF FOR POLICE OFFICER TEE REI ATION OF AN OFFICER IN HOVERS Or 1995 A, VA EA'�E ? WITSIN THI POLICE DIEPARTIONT. WE ARE RECOIMNDING THE HIRING ,OF., NAS VANA. .TT IS; CURRENTLY A SECURITY GUARD AT THE`NALL' OF ICA. RE COMPLETED AN INTERN9EXP QTS TSS MINNEAPOLIS POLICE DEPART ► 4TH PERCH C'T IN T5Z PROP/MT! CHINES UNIT. HIS EDUCATIOINAL ERPERIM CE INCLUDES ATO STATS UNIVERSITY RECEIVING HIs 8.8. DROP= IN Lot E IFOR+CENENT. RE ATTSENNED AND GRADUATED FROM ;BRILLS AT RANGE TICAL COLLIIN ALT ' 1995- PLEASE 995.PLEAASE CONSIMI OUR RECOMMIEWATION TO HIRE M,r Van AS A POLICE OF'ICER FOR TRE CITY OF LINO LAKES AND AUTHORIZE A coNtaitiosaii Jon orrim TO MATT CTIVR' ON OR ABOUT AUGUST , 1996, APPROVE REC ATICN. TO STAFF FOR FoltrXMR CONSIDERATION R9! TI0N STAFF ORIGINATOR Mary Kay Wyland DATE April TOPIC SECOND READING OF ORDINANCE NO. 02-96 Rezoning of Lot 1, Centennial Middle Addition Ordinance No. 02-96 received its first reading by the City Council on March 25, 1996. A second reading is required by our Zoning Ordinance. The Ordinance will provide for the Rezoning of the Centennial Middle School site from Light Industrial and R-1 Residential to PSP, Public Semi -Public. The balance of the industrial property purchased by the school district but not incorporated into the school site will remain zoned for industrial use. Staff would recommend approval of Ordinance No. 02-96 rezoning Lot 1, Centennial Middle School Addition to Public, Semi -Public - 1 Approve Second Reading of Ordinance No. 02-96 2. Delay Second Reading of Ordinance No. 02-96 for further consideration. 5 TO 595 96.17 $\ 1 4 -4; rl MAR: 1th gior� A `�`^gid itlnT]'al.Mil o�r�r Y• 7, ✓...n eta' ., E"'u� �Z •yl a ry irGAM . • Nraian�S"'ie L•g'�'s.: 211.21 ® oo:hs v`i4ut.4' 4 . s •1 ra• EXHIBIT B 4. Council Member introduced the following ordinance and moved its adoption: CITY OF LINO LAKES COUNTY OF ANOKA ORDINANCE NO. 02-96 AN ORDINANCE AMENDING ORDINANCE NO. B1 OF THE CITY OF LINO LAKES BY REZONING CERTAIN REAL ESTATE FROM R-1 (SINGLE FAMILY RESIDENTIAL) AND LI (LIGHT INDUSTRIAL) TO PSP (PUBLIC, SEMI-PUBLIC) - CENTENNIAL MIDDLE SCHOOL The City Council of the City of Lino Lakes, Anoka County, Minnesota does ordain: I. Ordinance No. B1 of the City of Lino Lakes, Anoka County, Minnesota, passed by the City Council on July 13, 1992 is hereby amended by rezoning from R-1 (Single Family Residential) and LI (Light Industrial) to PSP (Public, Semi -Public) pursuant to the provisions of the Zoning Ordinance of the City of Lino Lakes, the following described real estate: Lot 1, Centennial Middle School Addition' II. Save as above amended, said Ordinance ,No. B1 shall stand as initially passed and as previously amended. This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Passed by the City Council of the City of Lino Lakes this 22nd day of April, 1996. John L. Landers, Mayor Marilyn G. Anderson, City Clerk The motion for the adoption of the foregoing ordinance was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor: The following voted against same: Whereupon said ordinance was declared duly passed and adopted STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: April 5, 1996 4/18/96 TOPIC: Resolution No. 96-36, Approve Change Orders 1 & 2 and Approve Payments 5 and 6 (final) for Well No. 3 AROUND: The drilling of well number 3 is complete. The Contractor, E. H. Renner & Sons, is requesting payment on pay request numbers 5 and 6 (final) of the contract that also includes Change Orders 1 and 2. The final payment by the City will ihitiate the contractors one-year warranty period. The final contract costs are summarized below: Original Contract Amount $49,800.00 Adjustment in Unit Price Items $ 2,217.50 Change Order 1 $11,827.50 Change Order 2 $ 9.030.00 TOTAL CONTRACT AMOUNT $72,875.00 The $2,217.50 adjustment to the unit price items reflects the actual quantities used to drill the well. Change Order 1 in the amount of $11,8.27.50 reflects the to add open hole drilling to the contract based on the actual geology encountered i during the drilling process. Change Order 2 in the amount of $9,030.00 refits the additional costs to develop the well from 600 gallons per minute to 2,000 gallons per minute. OPTION 1. Return to staff for further review. 2. Approve Resolution 96-36 approving Change Orders 1 and 6 (final) for well number 3. RECOMMEN ATION: Staff recommends that Resolution Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-36 RESOLUTION APPROVING CHANGE ORDERS 1 & 2 AND PAYMENTS 5 and 6 (final) FOR WELL NO. 3 WHEREAS, drilling of well no. 3 has been completed by E. H. Renner & Sons, and; WHEREAS, the one-year warranty period for this project will begin with the final payment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Change Order 1 in the amount of $11,827.50 is approved. 2. Change Order 2 in the amount of $9,030.00 is approved. 3. Payment numbers 5 and 6 (final) are approved for a total contract amount of $72,875.00. Adopted by the City Council this 22nd day of April, 1996. John L. Landers, Mayor Marilyn G. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn G. Anderson, Clerk -Treasurer City of Lino Lakes 1189 Main Street . Lino Lakes, MN 55014-2123 Estimate Voucher No. 5 For Period Ending December 30, 1995 Fund Numbers: Resolution No. 94 - 84 Class of Work: Municipal Well No. 3 Location of Work: Birch Street (C.S.A.H. No. 10) The City of Lino Lakes to: E. H. Renner & Sons Address: 15688 Jarvis Street NW Date of Contract: August 1,1995 Elk River, Minnesota 55330 Phone: 427-6100 A. Original Contract Amount $ B. Total Additions $ 49,800.00 (Net CO #1) 2,305.00 (Net CO #2) 9,242.50 C. Total Deductions $ D. Total Funds Encumbered E. Total Value of Work Certified to Date $ 61,347.50 $ 72,800.00 F. Less Retained Percentage 5 % $ 3,640.00 G. Less Total Previous Payments $ 52,881.75 H. Approved for Payment, this report $ 16,278.25 Total Payments Including This Voucher $ 69,160.00 J. Balance Carried Forward $ ($11,452.50) SEH , Pursuant to our field observation, as performed in accordance with our contract, and based on our professional opinion, materials are satisfactory and the work properly performed in accordance with the plans and specifications and that the work is 99% completed as of December 30, 1995. We hereby recommend payment of this voucher. Appr Signed ed For Payment: (name) City Engineer Signed Project Manager/Engineer Date colt;;4 p-1 to, 149 City of Lino Lakes 1189 Main Street Lino Lakes, MN 55014-2123 Estimate Voucher No. 6 (revised) Fund Numbers: Resolution No. 94 - 84 For Period Ending January 31, 1996 Class of Work: Municipal Well No. 3 Location of Work: Birch Street (C.S.A.H. No. 10) The City of Lino Lakes to: E. H. Renner & Sons Address: 15688 Jarvis Street NW Date of Contract: August 1,1995 Elk River, Minnesota 55330 Phone: 427-6100 A. Original Contract Amount B. Total Additions C. Total Deductions D. Total Funds Encumbered E. Total Value of Work Certified to Date 49,800.00 (Net CO #1) 2,305.00 (Net CO #2) 9,242.50 $ 61,347.50 $ 72,875.00 F. Less Retained Percentage 0 % $ G. Less Total Previous Payments $ 69,160.00 H. Approved for Payment, this report $ 3,715.00 I. Total Payments Including This Voucher $ 72,875.00 J. Balance Carried Forward SEH , Pursuant to our field observation, as performed in accordance with our contract, and based on our professional opinion, materials are satisfactory and the work properly performed in accordance with the plans and specifications and that the work is 100% completed as of January 31, 1996. We hereby recommend payment of this voucher. Signed -P ct Manager/Engiheer Approved For Payment: Signed V Date Atr (S, Kg4'6 (name) City Engineer AGENDA ITEM 10B STAFF ORIGINATOR John Ppwell. TKDA DATE April 19. 1996 TOPIC BACKGROUND: Consideration of Resolution No. 96-41 Ordering the Improvement, Approving the Plans and Specifications and Ordering Advertisement for Bids for the Birch Street Trunk Watermain Improvements This project addresses the need for a trunk watermain extension to serve the; businesses to be located in the Clearwater Creek Development Center near the southeast quadrant of the I-35E/Main Street interchange. The watermain woyld be extended to this area from the existing trunk watermain on Birch Street near Sherman Lake Road. The plans for this project were ordered by the City Council on February 12, 1996 and a draft,set of plans have been submitted to the City staff for their review. Construction of these improvements is scheduled to begin near the end of May, 1996. The funding source for this project is the City's Area/Unit (Enterprise) Fund, no assessments are proposed as part of this project. A copy of the advertisement for bids has been forwarded to the legal newspapers contingent upon the City Council's approval of this resolution. Please note that as the City initiated this project as a trunk system improvement, a 4/5 majority vote is required to order the improvement. DONS: 1. Approve Resolution No. 96-41 Ordering the Improvement, Approving the Plans and Specifications and Ordering Advertisement for Bids for the Birch Street Trunk Watermain Improvements. 2. Order the Improvement but delay action on the Plans and Specifications pending further review by staff. 3. Return the entire matter to staff for further review. RECOMMENDATION: Option No. 1 -Approve Resolution No. 96-41 Ordering the Improvement, Approving the Plans and Specifications and Ordering Advertisement for Bids for the Birch Street Trunk Watermain Improvements. Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-41 RESOLUTION ORDERING THE IMPROVEMENT, APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENTS FOR BIDS FOR THE BIRCH STREET TRUNK WATERMAIN IMPROVEMENTS. WHEREAS, a resolution of the Lino Lakes City Council adopted the 12tli day of February, 1996 fixed a date for a Council hearing on the proposed improvement and, WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 25th day of March, 1996, at which all persons desiring to be heard were given an opportunity to be heard thereon, AND WHEREAS, pursuant to resolution passed by the City Council on the 12th day of February, 1996, TKDA has prepared plans and specifications for the improvement and has presented such plans and specifications to the City for approval, NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted the 12th day of February, 1996. 2. Such plans and specifications are hereby approved. 3. The City Clerk shall prepare and cause to be inserted in the official paper and the Construction Bulletin an advertisement for the bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that bids will be opened and bids will be received by the City Clerk until 1:00 P.M. on Wednesday, May 22, 1996, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, will be tabulated and will be considered by the Council at 6:30 P.M. on Tuesday, May 28, 1996 in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the City Council this 22th day of April, 1996. John L. Landers, Mayor Marilyn G. Anderson, Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member _ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1996. Marilyn, G. Anderson, Clerk -Treasurer Project Timetable Birch Street Trunk Watermain Improvements Lino Lakes, Minnesota Commission No. 11061 The proposed timetable is as follows: 1. City Council Orders Feasibility Report 2. City Council Receives Feasibility Report 3. City Council Orders Public Hearing 4. City Council Orders Preparation of Plans and Specifications 5. City Council Holds Public Hearing 6. Engineer Submits Plans for Council Approval and Receives Authorization to Advertise for Bids 7. City Council Orders Project 8. Advertise in Official Newspaper (Quad Cities) Advertise in Construction Bulletin 9. Open Bids 10. City Council Awards Contract 11. Contractor Begins Construction 12. Contractor Completes Construction 13. Assessment Hearing April 9, 1996 January 22, 1996 February 12, 1996 February 12, 1996 February 12, 1996 March 25, 1996 April 22, 1996 April 22, 1996 April 23 & April 30, 1996 April 26 & May 3, 1996 May 22, 1996 May 28, 1996 June 1996 August, 1996 October, 1996 11061 Staff 4 iginatar' Randy Schumacher, Citv Administrator Date: 19 April .1996 Topic: Aual App Ba and Each year the City Council is required to make annual appointments to its advisory Boards. As in the past the vacancies were advertised and applicants were interviewed. At your worksession on 17 April, the following consensus was arrived at regarding those vacancies: Allan Robinson Caroline Dahl Donald Dunn CIRCLE PINES GAS UTILITY COMMISSION Veru Reinert PARKS AND RECREATION BOARD Paul Mcntain George Lundy Joe Schmidt Options: Confirm the appointment of the abovereferenced vacancies. Continue discussions. Recommendation: 1. Appointments are a Council prerogative Staff Orini Date: Topic: Background: s necessary that the City Council take action with regard Hanson hats forwarded to us his letter of resignation. The Council n the letter of resignation. Options: Accept Mr. Hanson's resignation (,vn70 Ccr'r� Th i 5 �O not i yo aha S rr) +e F7?i13a- r) my mployrrenf L.014{1 +11e C I Lc, -e K}p(i•I �C��-h l q q (a. tiV John I -I0 )son COUNCIL MEETING DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES COUNCIL MINUTES : April 8, 1996 . 6:30 P.M. . 7:01 P.M. : Bergeson, Lyden, Neal : Kuether, Landers i APRIL 8, 1996 Staff Members present: City Attorney, Bill Hawkins; City Engineer, David Ahrens; Parks and Recreation Director, Marty Asleson; Community Development Director, Brian Wessel; City Administrator, Randy Schumacher and Clerk -Treasurer Marilyn Anderson. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Bergeson moved to approve the Consent Agenda as presented. Council Member Lyden seconded the motion. Motion carried unanimously. MINUTES: March 11, 1996, approved as presented DISBURSEMENTS: March 29, 1996, approved as presented April 8, 1996, approved as presented Centennial Fire District, approved as presented Municipal Well No. 3, approved as presented, E. H.Renner & Sons, $11,226.63 OPEN MIKE No one spoke under open mike. Consideration of a Noise Ordinance (Continue the consideration of this ordinance until April 22, 1996) - Mr. Schumacher explained that the City is in the process of drafting some amendments related to construction in the Noise Ordinance. These draft amendments deal with construction noise and activity in neighborhoods on weekends and after hours. They have been discussed at some Council Work sessions. Originally, these draft amendments were scheduled to be discussed at tonight's meeting and a notice was placed in the newspaper. However, additional staff input is needed before the matter is brought before the City Council for their consideration. PAGE 1 COUNCIL MEETING APRIL 8, 1996 Mr. Schumacher explained that the City Council can take citizen input tonight, however, he asked that action of the matter be tabled until the next Council work session. Council Member Lyden moved to table this matter until April 22, 1996. Council Member Bergeson seconded the motion. Motion carried unanimously. PUBLIC HEARING, CONSIDERATION OF OFF -SALE LIQUOR LICENSE FOR STEVE ARHIP, 7860 LAKE DRIVE, MARILYN ANDERSON Mrs. Anderson explained that Mr. Steve Arhip has applied for an off -sale liquor license for the Simonson's garage building, 7860 Lake Drive. This property is zoned Central Business and an off -sale liquor establishment is a permitted use. Mr. Arhip does have a lease agreement with the owners of the property. Mr. Arhip has presented a floor plan for the off -sale liquor business indicating where the liquor will be stored and displayed. A background investigation has been completed by the Lino Lakes Police Department. A copy of the report is on file in the Clerk's office and will not be made public because of Data Privacy requirements. The report is generally positive. Mr. Arhip does not have a criminal history. Dram Shop insurance and worker's compensation insurance certificates have been received. Mr. Arhip is planning to open his business June, 1, 1996. The license fee for the remaining license period is $8.33. This license, as well as all other liquor licenses, must be renewed by July 1, 1996. If the City Council approves the request for an off -sale license, the application and insurance information will be forwarded to the Minnesota Liquor Control Commission for their review and approval. Acting Mayor Neal opened the public hearing at 6:37 P.M. and asked if there was anyone in the audience who wanted to speak about this license application. There was no one. Also there were no questions from the City Council. Council Member Bergeson moved to close the public hearing at 6:38 P.M. Council Member Lyden seconded the motion. Motion carried unanimously. Council Action on Request for Off -Sale Liquor License - Council Member Lyden moved to approve an off -sale liquor license for Steve Arhip for 7860 Lake Drive. Council Member Bergeson seconded the motion. Motion carried unanimously. PAGE 2 COUNCIL MEETING APRIL 8,1996 CONSIDERATION OF RESOLUTION NO. 96 - 42 ACCEPTING DONATION FROM THE VFW POST #6583, LADIES AUXILIARY Mr. Schumacher explained that one goal of the Police Department is to ensure that the D.A.R.E. Program will be totally funded through donations from the community. The Ladies Auxiliary, VFW Post #6583 is aware of this goal and has donated $1,500.00 toward the cost of administering the program in the local elementary schools. The purpose of Resolution No. 96 - 42 is to publicly thank the Ladies Auxiliary, VFW Post #6583 for their generous donation. Mr. Schumacher noted that the D.A.R.E. Program has been well supported by the community. He also noted that the Police Department is doing a tremendous job to make the program successful. Council Member Bergeson moved to adopt Resolution No. 96 - 42 Accepting the Donation from the Ladies Auxiliary, VFW Post #6583. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 42 can be found at the end of these minutes. CONSIDERATION OF THE PARK BOARD GOALS FOR 1996 AND A REQUEST TO SPEND DEDICATED PARK DOLLARS, MARTY ASLESON Mr. Asleson explained that each year the Park and Recreation Board reviews the goals and priorities outlined in the Parks and Recreation Comprehensive Plan in a planning work session setting. The priorities and the budgets are compared to determine if all the goals can be funded. The end result of the work session is the preparation of a list of goals that are intended to be funded from the Dedicated Park Fund. A list of the goals was given to the City Council in their packets. The cost of implementing these goals is $93,000.00. As of December 31, 1995, the fund balance in the Dedicated Parks Fund was $249,000.00. Another $73,000.00 of this balance is committed for 1995 uncompleted projects. Mr. Asleson recommended that the City Council accept the request of the Park and Recreation Board to spend dedicated park dollars to implement the 1996 goals. Council Member Bergeson moved to adopt Mr. Asleson's recommendation. Council Member Lyden seconded the motion. Motion carried unanimously. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 96 - 38, Accept Feasibility Report, Pheasant Hills Preserve, 7th Addition - Mr. Ahrens explained that at the December 18, 1995 Council meeting, the City Council declared the petition adequate and ordered preparation of a PAGE 3 COUNCIL MEETING APRIL 8, 1996 report for the Pheasant Hills Preserve, Seventh Addition street and utility improvements. The report is complete and, in accordance with Minnesota State Statutes 429 and the Lino Lakes City Charter, the feasibility report is to be received by the City Council. Mr. Ahrens noted that no public hearing is planned for this project because the property owner has waived his right to a public hearing. The developer has also requested that the 60 day waiting period for City Council action be reduced to 10 days. Council Member Bergeson moved to adopt Resolution No. 96 - 38. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 38 can be found at the end of these minutes. Consideration of Resolution No. 96 - 02, Award Construction Contract, Marshan Lake Condominium Street and Utility Improvement - Mr. Ahrens explained that on December 18, 1995, the City Council ordered the improvement of the Marshan Lake Condominiums. Bids were advertised and 13 sealed bids were received and opened on Thursday, January 18, 1996. The low bid of $540,153.40 was received from C. W. Houle, Inc. A bid alternate was included in the bid form to extend sanitary sewer to properties south of Aqua Lane. The property owners have since indicated to staff that they do not want this sewer extension. C. W. Houle, Inc. has worked for the City on past projects including Clearwater Creek, Wenzel Farms, Wenzel Farms, Third Addition and Apollo Drive Phase II. C. W. Houle, Inc. is a reputable contractor capable of performing the required work. The construction costs (excluding the bid alternate) for this project are estimated to be funded as follows: Special Assessments to Pheasant Hills Preserve, Seventh Addn. $501,864.40 City's Area and Unit Fund 38,289.00 TOTAL $540,153.40 The City's portion of this project includes the cost of jacking the trunk watermain under Highway #49 and oversizing the watermain to a trunk watermain. The Development Contract has been signed by the developer and the Letter of Credit has been submitted to the City. It is anticipated that construction will begin this month and, per the Contract, will be substantially completed by July 31, 1996. PAGE 4 COUNCIL MEETING APRIL 8, 1996 Mr. Ahrens recommended that the City Council adopt Resolution No. 96 - 02, awarding a construction contract for the Marshan Lake Condominiums street and utility improvements to C. W. Houle, Inc. Council Member Lyden moved to adopt Resolution No. 96 - 02. Council Member Bergeson seconded the motion. Motion carried unanimously. - • Resolution No. 96 - 02 can be found at the end of these minutes. Consideration of Resolution No. 96 - 26 Award Construction Contract, Fourth Avenue Trunk Utility Improvements - The City Council ordered the improvement for the Fourth Avenue Trunk Utility Improvements at the January 22, 1996 Council meeting. On February 21, 1996, 10 sealed bids were received and opened. S. R. Weidema, Inc. was low bidder, with a bid of $342,454.73. The City's consulting engineer, John Powell, TKDA, Inc. has performed a thorough reference check on S. R. Weidema, Inc., and has found that S. R. Weidema, Inc., has performed the,same type of work in other communities. Based on Mr. Powell's review, S. R. Weidema, Inc. is a reputable contractor capable of performing the required work. The construction costs of this project will be paid by the Area and Unit Fund collected from the Behm's Century Farms Development. The Development Contract has been signed by the developer and the Letter of Credit has been submitted to the City. It is anticipated that construction will begin this month and per the Contract, will be substantially completed by May 31, 1996. Mr. Ahrens recommended that the City Council adopt Resolution No. 96 - 26 awarding a construction contact for the Fourth Avenue Trunk Utility Improvements to S. R. Weidema, Inc. Council Member Bergeson moved to adopt Resolution No. 96 - 26 as recommended by Mr. Ahrens. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 26 can be found at the end of these minutes. Consideration of Resolution No. 96 - 41, Approve Plans and Specifications and Order Advertisement for Bids, Birch Street Watermain - Mr. Ahrens explained that this project is City initiated and would require a four-fifths (4/5) majority vote of the City Council. Since there are only three (3) Council Members present this evening, Mr. Ahrens asked that the City Council table consideration of this matter until April 22, 1996. Council Member Lyden moved to table this item until April 22, 1996. Council Member Bergeson seconded the motion. Motion carried unanimously. PAGE 5 COUNCIL MEETING APRIL 8, 1996 CONSIDERATION OF A MOTION TO RESCIND COUNCIL APPOINTMENTS OF MARCH 25, 1996, RANDY SCHUMACHER Mr. Schumacher explained that the City Council took action to make annual appointments on March 25, 1996. The annual appointment process was as follows; the vacancies were advertised and interviews were conducted on three (3) different days over a period of about two (2) weeks. The City Council ranked the candidates who they felt were best qualified for the appointments. A tabulation of points for each candidate was prepared. However, during the tabulation, an error occurred. The City Council did not realize that there was an error until after the appointments were made. At the last work session, the City Council decided to repeat the evaluation process. The matter will be discussed at the next work session and placed on the April 22, 1996 regular Council agenda for Council action. Mr. Schumacher said based on the conversation at the last Council work session, a motion to rescind the motion made on March 25, 1996 regarding annual appoints should be adopted this evening. Council Member Bergeson moved to rescind the motion made on March 25, 1996 regarding annual appointment and place the issue of annual appointments on the April 22, 1996 Council agenda. Council Member Lyden seconded the motion. Motion carried unanimously. OLD BUSINESS Senior Housing Update - Mr. Schumacher explained that staff has been receiving information about the new senior housing project. There were two (2) major items that the City Council requested staff to research. The first matter involved the delay of opening some of the units and the second issue was the unsightly construction that was taking place and the debris that was left at the sight. After investigation, it was determined that there were a couple of reasons for the delays. The first reason was the road restrictions. Only partial loads of concrete could be trucked to the sight. The second reason involved some communication problems dealing with gas connections to the units. Mr. Schumacher explained that he had a discussion with the gas provider and the units are being connected in a timely manner. The unsightliness of the project should be resolved because Mr. Schumacher has contacted the owner of the project to voice his concerns. Dumpsters are now on the project and the site is being cleaned. Mr. Schumacher explained that overall, things are coming together. Warm weather will thaw some of the debris so that it too can be removed and all of the units should be connected to the gas utility by the end of the week. Acting Mayor Neal noted that Mr. Ross was in the audience. Mr. Ross had recently moved into one of the senior cottages. PAGE 6 COUNCIL MEETING APRIL 8, 1996 Council Member Bergeson explained that after the matter was brought to the attention of the City Council, he visited the site and found that it was terrible. NEW BUSINESS Consideration of Renewal of Gambling License for Centennial Fire Relief Association - Mrs. Anderson explained that a gambling license was issued to the Centennial Fire Relief Association to conduct lawful gambling at Miller's on Main. beginning June 1, 1995. The license will expire on June 1, 1996 and they have requested that their gambling license be renewed. The Centennial Fire Relief Association has been conducting lawful gambling in the City of Lino Lakes since the lawful gambling laws were enacted. Since the Centennial Fire District serves three (3) communities (Lino Lakes, Centerville and Circle Pines), proceeds from their gambling activities support many activities in all three (3) communities. Specifically during the past year, the Centennial Fire Relief Association gambling proceeds have supported the school patrol programs, the drug free program, the Boy Scout Tr9ops and the annual Safety Camp at Rice Lake Elementary School. They have purchased bicycles for police patrol in addition to setting aside money for the purchase of equipment for the Centennial Fire District. During the past year, money has been set aside to upgrade some traffic signs in this community. All of the proceeds from lawful gambling conducted by the Centennial Fire Relief Association are returned to the community. Mrs. Anderson recommended that the City Council adopt a motion approving the renewal of the gambling license for the Centennial Fire Relief Association. Council Member Lyden's moved to adopt Mrs. Anderson's recommendation. Council Member Bergeson seconded the motion. Motion carried unanimously. REMINDER, Board of Review, Monday, April 15, 1996, 6:30 P.M. Set Special Economic Development Authority Meeting, Monday, April 29, 1996, 5:00 P.M. to Consider a Development Agreement with Taymark and with Northern Wholesale - Council Member Bergeson moved to set this meeting as proposed. Council Member Lyden seconded the motion. Motion carried unanimously. Set a Special Council Meeting, Monday, April 29, 1996, 5:30 P.M. to Consider an Environmental Assessment Worksheet for the Centennial Middle School, Site Plan Review to Taymark and Site Plan Review for Northern Wholesale - Council Member Lyden moved to set this meeting as proposed. Council Member Bergeson seconded the motion. Motion carried unanimously. Council Member Lyden moved to close the Council meeting at 7:01 P.M. Council Member Bergeson seconded the motion. Motion carried unanimously. PAGE 7 COUNCIL MEETING APRIL 8, 1996 These minutes were considered, corrected and approved at a regular Council meeting on April 22, 1996. Marilyn G. Anderson Clerk -Treasurer John L. Landers, Mayor PAGE 8 Council Member Lyden introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-02 RESOLUTION AWARDING A CONSTRUCTION CONTRACT - MARSHAN LAKE CONDOMINIUM STREET AND UTILITY IMPROVMENTS. WHEREAS, pursuant to an advertisement for bids for the construction of Marshan Lake Condominium Street and Utility Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name C. W. Houle, Inc. S.J. Louis Construction Kadlec Excavating Bonine Excavating Forest Lake Contracting Northdale Construction Rehbein Excavating S. M. Hentges Ryan Contracting Arcon Excavating Richard Knutson Brown & Cris Kober Excavating Bid Amount $540,153.40 $575,238.00 $573,522.90 $593,157.45 $594,387.50 $594,926.36 $593,406.00 $630,402.00 $617,256.75 $633,334.69 $640,058.66 $648,090.40 $677,465.82 Bid Alternate Total Bid $24,215.00 $564,368.40 $18,039.00 $593,277.00 $29,435.00 $602,957.90 $24,430.85 $617,588.30 $29,175.00 $623,562.50 $28,832.18 $623,758.54 $35,608.50 $629,014.50 $18,450.00 $648,852.00 $36,805.00 $654,061.75 $31,670.15 $665,004.84 $31,957.70 $672,016.36 $34,547.50 $682,637.90 $29,879.99 $707,345.81 AND WHEREAS, it appears that C. W. Houle, Inc., 1300 West County Road I, Shoreview, Minnesota 55126 is the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with C. W. Houle, Inc., of Shoreview, Minnesota, in the name of the City of Lino Lakes for the Marshan Lake Condominium Street and Utility Improvements according to the plans and specifications approved by the City Council and on file in the office of the City Clerk for the base bid amount of $540,153.40. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council this 8th day of April, 1996. �ari G. Anderson, Clerk -Treasurer hn L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Neal. The followirig voted against same: None, Council Member Kuether and Mayor Landers were absent. Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on March 11, 1996. 1 � L Marilyn G. Anderson, Clerk -Treasurer Council Member Bergeson resolution and moved its adoption: introduced the following CITY OF LINO LAKES RESOLUTION NO. 96-26 RESOLUTION ACCEPTING BIDS FOR THE FOURTH AVENUE TRUNK UTILITY IMPROVEMENTS. WHEREAS, Pursuant to an advertisement for bids for the Fourth Avenue Trunk Utility Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Name and Address Amount of Bid S. R. Weidema, Inc. $342,454.73 17600 113th Avenue North Maple Grove, Minnesota 55369 F. M. Frattalone $379,512.50 3066 Spruce Street St. Paul, Minnesota 55117 Kadlec Excavation of Mora, Inc. $391,370.05 Route 5, Box 81 Mora, Minnesota 55051-9301 Richard Knutson, Inc. $393,322.19 12585 Rhode Island Avenue South Savage, Minnesota 55378 Bonine Excavating, Inc. $402,249.45 12669 Meadowvale Road Elk River, Minnesota 55330 S. J. Louis Construction, Inc. $422,266.30 7284 County Road 138 P. O. Box 1373 St. Cloud, Minnesota 56302 Acron Construction Company, Inc. $458,242.89 P. O. Box 57 Mora, Minnesota 55051 C. W. Houle, Inc. $472,648.55 1300 West County Road I Shoreview, Minnesota 55126 Name and Address Amount of Bid Northdale Construction Company, Inc. $476,435.09 14450 Northdale Blvd. Rogers, Minnesota 55374 Brown and Cris, Inc. $478,010.76 East Frontage Road of 1-35 19740 Kenrick Avenue Lakeville, Minnesota 55044 Engineer's Estimate $471,214.00 AND WHEREAS, it appears that S. R. Weidema, Inc., Maple Grove, Minnesota, is the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with S. R. Weidema of Maple Grove, Minnesota, in the name of the City of Lino Lakes for the Fourth Avenue Trunk Utility Improvements, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the City Council this 8th day of April, 1996. 0.6-41t M�rilyn . Anderson Clerk -Treasurer o L. Landers, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Neal. The following voted against same: None, Council Member Kuether and Mayor Landers were absent. Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a corre t copy of a resolution duly passed, adopted and approved by the City Council on if $' , 1996. - 6714_, OaaAte,t4�'r\nAnderson, Clerk -Treasurer Council Member Bergeson moved its adoption: introduced the following resolution and CITY OF LINO LAKES RESOLUTION NO. 96-38 RESOLUTION RECEIVING REPORT ON IMPROVEMENT. WHEREAS, pursuant to resolution of the Council adopted December 18, 1995, a report has been prepared by Loucks and Associates, Inc., with reference to the improvement of Pheasant Hills 7th Addition by constructing streets, installing water system, sanitary sewer system, and storm sewer system, and this report was received by the council on April 8, 1996, WHEREAS, the property owner has waived their right to a public hearing and appeal of assessment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 and the Section 8 of the Lino Lakes City Charter at an estimated cost of the improvement of $319,100. Adopted by the City Council this 8th day of Apy 1, 1996. G t J n L. Landers, Mayor 2 CIA •41e(aketnik, Malyn O. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Neal. The following voted against same: None, Council Member Kuether and Mayor Landers were absent Whereupon said resolution was declared passed and adopted. Council Member Bergeson introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96 - 42 RESOLUTION ACCEPTING DONATION FROM THE LADIES AUXILIARY VFW POST 6583 WHEREAS, the Lino Lakes Police Department began teaching the D.A.R.E. program in local elementary schools in January of 1995; and WHEREAS, the curriculum, developed by educators, is an elementary school drug prevention curriculum taught by specially selected and trained uniformed police officers; and WHEREAS, the Ladies Auxiliary VFW Post 6583 was made aware of the desire for the Lino Lakes Police Department to teach this program in the elementary schools and has donated $1,500.00 to the City to defer the cost of this program, NOW, THEREFORE, BE IT RESOLVED, that the City of Lino Lakes hereby accepts the donation of $1,500.00 toward the cost of the D.A.R.E. program and wishes to express its gratitude to the Ladies Auxiliary VFW Post 6583 for its donation. Adopted by the Lino Lakes City Council this 8th day of April, 1996. John L. Landers, Mayor ari'lyn G;! Anderson, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Lyden and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Lyden, Neal. The following voted against same: None, Council Member Kuether and Mayor Landers were absent. Whereupon said resolution was declared duly passed and adopted. COUNCIL WORK SESSION APRIL 15, 1996 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES COUNCIL MINUTES April 15, 1996 . 4:30 P.M. . 5:50 P.M. : BERGESON, KUETHER, NEAL, LANDERS : LYDEN Staff members present: City Engineer, David Ahrens; Community Development Director, Brian Wessel; City Administrator, Randy Schumacher and Clerk -Treasurer Marilyn Anderson. The purpose of the work session was to discuss street configuration in the vicinity of the proposed new Centennial School District middle school on Elm Street. Mr. Schumacher explained that there are three (3) important issues regarding the proposed road that must be considered. These issues are safety, financing and neighborhood impact, not necessarily in this order. This work session provides an opportunity for the City Council to discuss with staff the various road alignment proposals as well as financing. Since it is important that whatever proposal is chosen be eligible for Municipal State Aid (MSA) funding, Mr. Ahrens met with the Minnesota Department of Transportation (MnDOT) this afternoon and another road alignment was prepared. (See attached map) This alignment, titled F1, would satisfy all criteria required for a MSA project. It does keep traffic flowing near the middle school site without stopping until it reaches Lake Drive. The buses leaving the middle school would have to stop before entering the roadway and buses coming east on Elm Street would have to make a left hand turn into the middle school driveway. Mr. Schumacher noted that this proposal has not been reviewed by the Centennial School District. Mr. Ahrens prepared a cost estimate for street and utility improvements needed for the Centennial School District middle school based on the MnDOT proposal. The total estimate is $483,000.00. The adjacent lot owner would be responsible for $5,400.00 of street construction and the City would be responsible for $73, 333.00 for signal installation. The balance of the costs would be the responsibility of the Centennial School District. Mr. Schumacher explained that he had met with Mr. McClellan last Friday to discuss financing the road realignment. Mr. McClellan does understand that Centennial School District will have to help finance the new road alignment. PAGE 1 COUNCIL WORK SESSION APRIL 15, 1996 Council Member Bergeson said he liked MnDOT's proposal because it makes the roadway the most important aspect of the project, not how it benefits the proposed middle school. Mr. Schumacher explained safety is probably the first issue and this proposal appears to address this concern. Mr. Ahrens explained that it appears that some children will have to cross Lake Drive to get to the middle school. Other children will have to cross Elm Street. He will review the pedestrian study that is being prepared by OSM to determine where to place trails leading to the school. Mr. Schumacher explained that Centennial School District owns a parcel of land located west of the extension of Fourth Avenue north and fronting on I -35W which is zoned Light Industrial. Mr. McClellan has proposed swapping this parcel for some property that will contain the new alignment of Elm Street. This will keep the cost of the improvement down since there will not be a need to acquire street right-of-way. Council Member Kuether expressed concern because parcels acquired by the Centennial School District would not be taxable. Mayor Landers asked if the City Council will get copies of all road options at the Wednesday Council work session. Mr. Ahrens said yes. Council Member Kuether suggested that since the Centennial School District is paying the major portion of the improvements, the City Council should consider their options first and then throw out all options that do appear to be viable. Mayor Landers noted that option B requires the construction of a half -street. Mr. Ahrens will ask the City's consulting planner what a half -street is. Mr. Schumacher said that he wanted to be sure that the City Council knows what option they support. Each option will be evaluated on Wednesday including the options supported by Centennial School. He suggested that street options be narrowed to two or three. Council Member Bergeson noted that Elm Street will soon be the jurisdiction of the City of Lino Lakes. If the street is realigned as proposed by MnDOT, there will be a savings when the roadway is improved. Council Member Kuether suggested that when Elm Street is improved, it could be improved in sections. The first section would start where the extension of Elm Street goes to Lake Drive west to Second Avenue. The balance of the street could be improved at another time. Council Member Kuether suggested that when a road alignment is approved, the approval should contain the dollar amount that will be the responsibility of the City. Mr. Schumacher explained that the continued public hearing on this matter is scheduled for Monday, April 22, 1996. The City Council should take public input and then close the public hearing. There will be no other action on this matter at this time. PAGE 2 COUNCIL WORK SESSION APRIL 15, 1996 Council Member Kuether asked, has the Centennial School District asked the City to participate in other costs. Mr. Schumacher explained that area and unit charges were discussed as well as other concessions. At this time, staff has not made any concessions. Mr. Schumacher said that it was the Centennial School District who suggested the land swap outlined earlier. He said that the City should get involved in this issue. Mr. Wessel and Mr. Ahrens will meet with Glenn Rehbein's attorney tomorrow to discuss the MnDOT street proposal as well as other issues. Council Member Kuether said that she would not consider any street alignment options until the pedestrian study is completed. Mr. Schumacher asked that the City Council be totally familiar with the proposal from MnDOT. He also asked them to give him a call if they have further questions. The meeting was adjourned at 5:50 P.M. These minutes were considered, corrected and approved at a regular Council meeting held on April 22, 1996. Marilyn G. Anderson, Clerk -Treasurer PAGE 3 John L. Landers, Mayor PROPOSED TRAFFIC SIGNAL 50 25 SCALE 0 50 100 IN FEET . v 1 Date: 4/15/96 Orr Schelen Mayeron & Associates. Inc. Engineers • Architects • Planners • Surveyors 300 Park Place East • 5775 Wayzata Boule•ard Minneapolis. 101 55416-1226 ■ 612-585-5775 Drowing Title OPTION F1 PROPOSED STREET IMPROVEMENTS PROPOSED CENTENNIAL MIDDLE SCHOOL SITE LINO LAKES, MINNESOTA Comm. No 5666.00 Figure F1 City of Lino Lakes Park Board Meeting March 4, 1996 The March 4, 1996, called to order at FOR YOUR INFORMATION City of Lino Lakes Park Board meeting was 6:35pm by George Lindy, Chair. Roll call was taken, members present were George Lindy, Betty Piper, Amy Donlin and Joe Schmidt. Also present -Were Marty Asleson, Park, Recreation, and Forestry Coordinator, Barry Bernstein, Recreation Program Supervisor, and Sandie Wood, Recording Secretary. Not present were Pam Taschuk, Sharon Lane, and Ken Johnson. APPROVAL OF FEBRUARY 5, 1996 MINUTES: Betty Piper made a motion to approve the minutes as written. Amy Donlin seconded the motion and the minutes were approved. OPEN MIKE: There was no one present for open mike. UPDATES AND OLD BUSINESS: Survey Update: Marty told the board that money had been budgeted this year to do a resident survey. He said he agreed that between the Park Board Goals, the Comprehensive Plan and the 20/20 vision goals the city residents have spoken concerning the needs. The survey should address the priorities of these goals and the willingness to fund these priorities. We should also take this opportunity to address the quality issues. He attached a memo written to Dan Tesch concerning the people who have been involved in the setting of future city goals. These people are from the Park and Recreation Board, the 20/20 Vision Committee, the Comprehensive Parks Planning Committee, the Recreation Focus Committee, the ADA Committee, and a few who have stepped forward with special interests. He also included liaison to the City Council, Chris Lyden and Mayor, John Landers. Since this has turned into a multi -departmental effort, he suggested to sequester the groups for a "brain -storm" meeting with Decision Resources separately. Marty said the options were to accept the list of participators and process for the survey or make changes and refer back to staff. Marty's recommendation was to accept the first option. 1 City of Lino Lakes Park Board Meeting March 4, 1996 FOR YOUR INFORMATION The March 4, 1996, City of Lino Lakes Park Board meeting was called to order at 6:35pm by George Lindy, Chair. Roll call was taken, members present were George Lindy, Betty Piper, Amy Donlin and Joe Schmidt. Also present"w'ere Marty Asleson, Park, Recreation, and Forestry Coordinator, Barry Bernstein, Recreation Program Supervisor, and Sandie Wood, Recording Secretary. Not present were Pam Taschuk, Sharon Lane, and Ken Johnson. APPROVAL OF FEBRUARY 5, 1996 MINUTES: Betty Piper made a motion to approve the minutes as written. Amy Donlin seconded the motion and the minutes were approved. OPEN MIKE: There was no one present for open mike. UPDATES AND OLD BUSINESS: Survey Update: Marty told the board that money had been budgeted this year to do a resident survey. He said he agreed that between the Park Board Goals, the Comprehensive Plan and the 20/20 vision goals the city residents have spoken concerning the needs. The survey should address the priorities of these goals and the willingness to fund these priorities. We should also take this opportunity to address the quality issues. He attached a memo written to Dan Tesch concerning the people who have been involved in the setting of future city goals. These people are from the Park and Recreation Board, the 20/20 Vision Committee, the Comprehensive Parks Planning Committee, the Recreation Focus Committee, the ADA Committee, and a few who have stepped forward with special interests. He also included liaison to the City Council, Chris Lyden and Mayor, John Landers. Since this has turned into a multi -departmental effort, he suggested to sequester the groups for a "brain -storm" meeting with Decision Resources separately. Marty said the options were to accept the list of participators and process for the survey or make changes and refer back to staff. Marty's recommendation was to accept the first option. 1 City of Lino Lakes Park Board Meeting March 4, 1996 Park Board members had several questions and comments on the survey. They wanted to make sure that we moved forward with the survey and did not keep hashing it over. There was also concerns about doing the survey with other city departments rather than doing one only for the Park and Recreation Department. It was asked how the questions would be generated and by whom. They also wanted to make sure the right questions and concerns were addressed in the survey. George asked each member to write down their questions and concerns and fax, mail, or drop them off at the Park Building. George asked Marty or Sandie to contact each member when a time frame has been established. Trail Committee Update: Marty said a goal of the Park Board for 1996 was to establish a trails committee to help steer the city in trail initiatives. He included a memo that he wrote to Dan Tesch recommending members for this committee in the members packets. He ask the members that if this looks all right, it should be accepted by the board and forwarded to the City Council for approval. The options were to accept the list of trail committee members or refer back to staff for further consideration. Marty recommended the first option. George asked Marty if he had talked to Brian Bourassa. Marty's response was he called him but he was out of town. However, Brian had shown interest and said he would like to be on the committee. MOTION: Joe Schmidt made a motion to accept the trail committee members list that Marty put together. Betty Piper seconded the motion. Motion was approved. George asked Marty to attend the meetings. Projects Update: Rice Lake Estates - Marty told the board that Jeff.Schoenbauer is going to take a year sabbatical to do some projects with the National Recreation and Parks Association, as well as travel with his wife. Jeff has indicated that if there are any projects that the city planned for 1996, he would like to work on them for us 2 City of Lino Lakes Park Board Meeting March 4, 1996 and will place a high priority on the projects. Marty said Jeff's partner George Watson will be available in Jeff's absence. Marty said one project he would like Jeff to work on is the Joint Park in Rice Lake Estates with the City of Circle -Pines. Michael Krech is presently working on the base -mapping for this plan. Jim Keinath, Circle Pines city Administrator has indicated that we still do not have language from their attorney. The question Marty pose is does the park board want to proceed with the park plan hope that this stimulates a quicker response to an agreement. Marty said he is starting to feel this is the missing link to further progress. Marty stated he would like to proceed with this approach, or have the park board address the concerns of this neighborhood. He believe that there will be very angry residents if nothing is accomplished this year. He went on to say that since Jeff Schoenbauer has been involved with both cities, in the comprehensive plan process, he would like Jeff to master -plan this park. Jeff knows the issues and personalities on both sides. The options are to proceed with master planning, notify neighborhood of time frame, or refer back to staff for other course of action. Marty would prefer option 1, however, it is a risk. Joe asked if the people that have been calling him are upset and are they aware of what has been going on. Marty said yes. George asked if he wanted to get the neighborhood involved in the process. Marty again responded yes. Marty said he would like a sketch plan done and then go back with a final plan to get residents input and approval of the plan. MOTION: Joe Schmidt made a motion to proceed with the master planning process, not to exceed $2,500, for Rice Lake Estates. Betty Piper seconded the motion and it was approved. Forestry Department - Marty said the Forestry Department is going to do contract planting this year. This will release staff to do 3 City of Lino Lakes Park Board Meeting March 4, 1996 other things in the spring. He said staff is currently doing some tree trimming. Country Lakes Park - Marty explained that there is approximately $2,000 left in the budget to finish Country Lakes•Park. Staff will be seeding this spring. They will also move some trails. He has asked Kate Drewry to come to the park and look at the wetland areas. Recreation Update: Barry told the members the warminghouses are closed. He said it was about a 55 day season which is about 15 days shorter than the last two years. He hopes to have a report completed for the board next month. The weather was a factor in these numbers. He received good comments on Lino and City Hall Park. The spring brochure has been sent to the residents and the members should be receiving theirs soon if they have not already gotten. one. The next brochure will be going out in June. Marty said they will have to budget more money for the brochure next year because they are running out of room to publish programs and other issues that should be included in the brochure. Barry went on to say that softball is about 2/3 full. He hopes to have the program completely full by the second or third week of March. Softball starts the first week of May. Soccer is also filling up. He hopes to have 16 teams this year. Barry asked members to call him, at the office, if they had any questions or suggestions. Marty added the Earthday celebration is scheduled for April 20 at the Wargo Nature Center. Kim Sullivan and Jackie Constant are co-chairs this year. One Arbor Day Celebration is at Lino Elementary School on May 31. ADA Update: Marty said the minutes from the last ADA meeting are included in the members packets. The next meeting will be in Blaine. He will continue to bring information to the park board. He said some of people, at the meeting, wanted this issue defined more so they can take it to their government agencies to inform 4 City of Lino Lakes Park Board Meeting March 4, 1996 them what the exact cost for this program will be. Janet Bona is working on narrowing down what the cost will be. He has been talking to some of the North Metro people about the possibility of doing joint programming with the Lino Lakes Park and Recreation Department. They will be discussing this at their next meeting. Marty said he and Barry attended a Centerville Park Board meeting and they may also be interested in contracting with Lino Lakes to do their recreation programming. George asked if it would not be more cost effective to do joint scheduling. Barry said this may be a way to do some of the things we have wanted to do but did not have the time.: Barry thought there would be a lot of advantages to doing this. George thought the way the communities are geographically intertwined it makes sense to do this. It was suggested that Hugo be brought into this joint effort too. Marty said he has talked to Hugo about this but they do not have a park board yet, but will look at this when they do. Marty said he brought this to the board to see how the members feel about doing joint efforts with surrounding communities. He will put this issue on the agenda each month to keep the park board informed. Friends of the Park Update: It was reported that the Friends golf tournament is going ahead very well. Marty said Gary Uhde donated money to the Friends. This will be used to pay for the brochure. Martha Walmsley called Marty last week to let him know they had • received a $1,000 check from the S. Reshanau Estates Home Owners Association for the trail stub. Aqua Lane Trail: Marty was going to take this off the agenda because the Engineering Department is working with Anoka County on this and he is not sure of the status of this now. He will bring it back to the park board when he has more information. 5 City of Lino Lakes Park Board Meeting March 4, 1996 Other Updates and Old Business: Thank You Letter - Dan Anderson - Marty read the thank you letter that was sent to Mayor Landers thanking the Park and Recreation Department for the excellent job that the Park and*Recreation Department performed this winter on the area ice rinks. Marty told the board that he forwarded this letter to all staff involved. Ulmer Drive Trail Issue - Marty said there is a home owner that wants to turn property over to the City so it would not just be an easement the city would own the land. Marilyn Anderson is working on this issue. Park Board Liaison - Chris Lyden has been appointed liaison to the Park Board. John Bergeson was reappointed liaison to the Friends of the Park. NEW BUSINESS: Grants' - State Outdoor Recreation Grant: Marty said he made pre - application for a State Outdoor Recreation grant. This is the same as the one submitted last year for the A-3 Athletic Complex. The grant itself will be modified in response to discussions with the Natural Resources Grant Manager for this area. No money has been appropriated yet for this grant program. He said we would know more about this after the pre -applications are received. LCMR (Legislative Commission on Minnesota Resources) Grant: Marty explained that he had attended a joint meeting between Hugo, Centerville, and Lino Lakes. A grant proposal has been written and submitted to LCMR for a greenway from the state trail in Hugo, following Clearwater Creek to the south through Hugo, Lino Lakes, and Centerville, and into the Rice Creek Chain of Lakes Regional Park. This would make a connection into the Rice Creek Regional Trail (a Metropolitan Council Trail Corridor). Marty feels this grant proposal has strong possibilities. ISTEA Grant: The third grant is for a trail connection on the west side of Lake Drive and Elm Street as part of the new school need. Safety and a crossing point along Lake Drive to the school was addressed at the last Park Board meeting. We would like to 6 City of Lino Lakes Park Board Meeting March 4, 1996 work with the School District on cost matching their dollars for these trail segments. Park Board members had a few questions and there was a brief discussion on these grant proposals. - OTHER NEW BUSINESS: Natural Resources Inventory: Marty talked about Michael Krech working on GIS for a natural resources inventory. Amy asked if this would recognize areas where new or endangered species are in Lino Lakes and if staff would be able to input information into it. Marty thought this would be possible. Tree City Award: Included in:the packets was a copy of the letter Marty received from the Department of Natural Resources notifying the, city they had received a Tree City USA award An awards luncheon is scheduled for March 21. He asked members to please fill out the registration form and return in to the Park and Recreation office if they were interested in attending. SCHEDULE NEXT MEETING: The next meeting will be April 1, 1996, 6:30pm at City Hall. ADJOURN: Betty Piper made a motion to adjourn, seconded by Amy Donlin. The meeting was adjourned at 8:16pm. 7