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HomeMy WebLinkAbout02/13/1995 Council PacketAGENDA CITY OF LINO LAKES Monday February 13, 1995 6:30 P.M. - Call to Order and Roll Call SQA - Setting the Agenda: Are There Any Items to be Added or Deleted from the Agenda? CONSENT AGENDA . Consideration of Minutes: 1. Council Work Session, January 4, 1995 2. Council Work Session, January 18, 1995 3. Regular Council Meeting, January 23, 1995 REGULAR AGENDA Open Mike Consideration of Disbursements: A. January 31, 1995 B. Centennial Fire District 20/20 Vision Update - Kim Sullivan Consideration of Resolution 95-21 Accepting a Donation from the Centennial Fire District to the Lino Lakes Police Department Consideration of Snow and Ice Policy - Tom Dewolfe Planning Report, Mary Kay Wyland A. Consideration of Ordinance 01-95, Clearwater Creek Rezone and Preliminary Plat AGENDA B. Consideration of Minor Subdivision, Hardwood Creek 7979 24th Ave C. Consideration of Minor Subdivision, 6848 Otter Lake Road 7. City Engineer's Report, John Powell A. Fourth Avenue Barrier B. Holly Drive Feasibility Report and Cost Sharing Proposal C. Report on County Road J Meeting (9 Feb. '95) 8. Consideration of Annual Appointments, Randy Schumacher 9. Consideration of Community Development Block Grant Funds, Randy Schumacher 10. Old Business 11. New Business 12. Adjourn PAGE 2 COUNCIL WORK SESSION CITY OF LINO LAKES COUNCIL MINUTES JANUARY 18, 1995 DATE TIME STARTED TIME .ENDED:: MEMBERS PRESENT MEMBERS ABSENT: • January 18, 1995 5:00 P.M. 7:30 P.M. Reinert, Neal, Kuether,,iElliott, Bergeson None Staff members present: City Administrator, Randy Schumacher; Assistant to the City Administrator, Dan Tesch; Acting City Engineer, John Powell; Community Development Director, Brian Wessel; Public Works Foreman, Tom DeWolfe; Solid Waste Coordinator, Jackie Constant; Parks and Recreation Director, Marty Asleson; Planning Coordinator, Mary Kay Wyland; Chief of Police, David Pecchia and Clerk -Treasurer Marilyn Anderson. REGULAR AGENDA Mr. Powell addressed the issues he wanted on the agenda for consideration Monday evening. A petition has been received from the developer of Woods of Baldwin Lake, Second Addition requesting that the project be completed by using State Statutes 429. A resolution has been prepared accepting the petition and another resolution has been prepared calling for a public hearing on the proposed improvement. Mr. Powell explained that bids were requested for the cleaning and repair of the Lakeview Place/LaMotte ditch. Only one bid was received and it is very high. Mr. Powell will be recommending that the bid be denied and that the project be included in a larger project in the spring. Hopefully, the cost for this improvement will be closer to what Mr. Powell has estimated. A feasibility report has been prepared for Well No. 4. This well is proposed for the east side of I35E to service the proposed Clearwater Creek subdivision. A resolution has been prepared accepting the report. No further action by the City Council is requested at this time. Mr. Powell explained that the next step in the process of PAGE 1 COUNCIL WORK SESSION JANUARY 18, 1995 developing the proposed subdivision of Trapper's Crossing is for the City Council to adopt a resolution ordering a feasibility study for the improvement of Holly Drive/12th Avenue. The southeast corner of the intersection of Holly Drive and Ash Street may be developed for recreational purposes which could generate a significant amount of traffic. Since the improvement of Holly Drive/12th Avenue would benefit the recreational complex and the surrounding residential area, Mr. Powell recommended that the City pay a portion of the cost of the study. He also explained that if Trapper's Crossing is not constructed, the study would be used in the future when Holly Drive/12th Avenue is reconstructed. Mr. Powell explained that the developer of Fox Trace was given a credit toward the cost of the feasibility study for the utility improvement because the utility improvement will benefit an area much wider than the Fox Trace development. Mr. Powell recommended that the City be consistent and allow a credit in this project. Mr. Schumacher asked that granting credits for feasibility studies that benefit more than the proposed development be formalized into a policy that can be made part of the City's Improvement Policy. Mr. Powell explained that plans and specifications have already been ordered for Well No. 3. This well is the third well planned for the west side of the City. The well will be located either on the Apitz property or the LaMotte property. It appears that the final site location will be the LaMotte property. Appraisal of the property has not been completed. However, there is an urgency to this matter because of the shortage of water experienced last summer. Negotiations with the landowner will proceed when the appraisal is complete. Mr. Powell explained that the former City Engineer was the Lino Lake's representative to the Vadnais Lake Area Water Management Organization (VLAWMO). VLAWMO is now requesting that the City Council appoint another representative. Mr. Powell explained that a person with some technical expertise be appointed and noted that there is a person at TKDA that could temporarily be appointed. Mayor Reinert also noted that Mr. Rockey Keehn, an engineer with SEH would also be well qualified. Ms. Wyland was asked to contact Mr. Keehn to see if he would be interested in the position. Since this is a voting position, it was recommended that all interested persons be advised of the need to attend the monthly meetings. Council Member Bergeson noted that if a qualified technical person in the City cannot be found, a technically qualified staff person would be appointed. PAGE 2 COUNCIL WORK SESSION JANUARY 18, 1995 CLEARWATER CREEK STUDY Mr. Powell explained that a study of the Clearwater Creek Drainage area has been completed by OSM, the Hugo consulting engineering firm. This is a joint study between the City of Lino Lakes and the City of Hugo. Mr. Powell gave copies of the preliminary study to each Council Member. Mr. Powell explained that the preliminary findings indicate a problem with water standing in the creek and not moving downstream. Another problem concerns the flow of water under I35E. Water is not moved efficiently in this area. The problem could be solved by installing another pipe. This problem will be directed to the Minnesota Department of Transportation. They can include another pipe in their long range planning. These problems would impact the proposed Clearwater Creek subdivision to the extent that holding ponds would be made part of the platting. In addition, there would be a requirement that the subdivision contribute financially to a fund to pay for future improvements to the creek. The proposed subdivision would provide the opportunity to establish a fund for future creek improvement which would receive contributions from other development in the area. Mayor Reinert asked Mr. Powell if this study considered the roof tops and driveways from the proposed subdivision that would be contributing to the watershed area. Mr. Powell explained that this study is not that detailed. This concern will be addressed in the study prepared specifically for the subdivision. Mr. Powell noted that he has met with the Rice Creek Watershed District (RCWD) and they want to create as much absorption as possible by flattening out some of the terrain. The RCWD will require ponding to restrict the flow of water from the area. Mr. Powell explained that long term improvements to be considered are widening and cleaning of Clearwater Creek, establishing a large holding area upstream before it gets to the creek, enlarging the pipes under I35E and keeping as must water on site as possible. A meeting has been set with the Hugo City Council for Wednesday, February 1, 1995 at the White Bear Country Inn. REGULAR AGENDA (CONTINUED) Ms. Wyland explained the items under the Planning Report. The first item is a request from Steven Haag, 171 White Pine Road to subdivide a portion of his lot and attached this portion to the PAGE 3 COUNCIL WORK SESSION JANUARY 18, 1995 adjoining lot, 173 White Pine Road. No new developable lots would be created. The purpose of the subdivision is to provide a larger yard for the lot at 173 White Pine Road. The second item is a request to divide a lot off of the proposed Woods of Baldwin Lake, Second Addition. The house on the lot has been sold and the developer is asking that this parcel not be included in the plat because of legal and financial concerns. Ms. Wyland noted that the garage on the lot will be removed because it sits on the proposed lot line. A new garage will be constructed in the area where the current sewer system is located. This sewer system will be abandoned as soon as utility services are available to this lot. CITY HALL SOLID WASTE CONTRACT, JACRIE CONSTANT Ms. Constant explained that currently the City contracts with BFI Waste Systems for recycling and Waste Management for solid waste removal. BFI has submitted a proposal to provide recycling service at a zero cost and solid waste removal at $131.00 per month plus tax. Waste Management has presented a proposal to provide recycling service at a cost of $49.00 per month and solid waste removal at $182.00 per month plus tax. Ms. Constant recommended that the City contract with BFI Waste Systems. This matter will be placed on the January 23, 1995 agenda. SNOW AND ICE POLICY, TOM DEWOLFE Mr. DeWolfe gave each Council Member a copy of his proposed Snow and Ice Removal Policy. He explained that Berkley Risk (liability insurance carrier) and the League of Minnesota Cities Insurance Trust have recommended that a specific policy be adopted. The policy would be used to let citizens know how and when snow and ice is removed by the Public Works Department. The policy will also be used for reference in the event the City is sued because of an accident on a City street or walkway. The proposed policy was reviewed by both Berkley Risk and the League of Minnesota Cities Insurance Trust. Mr. DeWolfe will review the policy with the City Attorney as well. Mr. DeWolfe explained that although the policy has been used by the Public Works Department for the last several years, the City Council has not officially accepted it and therefore it cannot be used in a legal defense of the City in the event of a lawsuit. Mr. Schumacher explained that the purpose of the policy is to outline when the Public Works Department is to provide snow and ice removal, i.e. are plow trucks dispatched for a snowfall of 1 inch, 2 inches, etc. Mr. Tesch explained that an article is PAGE 4 COUNCIL WORK SESSION JANUARY 18, 1995 placed in the newsletter each fall explaining the snowplowing procedures to let the residents know when to expect their street to be plowed. Parking restriction are also published at that time. Mayor Reinert asked that this matter be reviewed by the City Attorney and asked that each Council Member take time to review it as well. This matter will be placed on a future City Council agenda. Mayor Reinert asked that the "green sheet" specifically say that the policy has been reviewed by the City Attorney. REGULAR AGENDA (CONTINUED) Mr. DeWolfe gave each Council Member a written presentation regarding the purchase of a one -ton cab and chassis and a dump truck cab and chassis. These two (2) trucks were bid through the Hennepin County Purchasing Division. Two (2) bids were received for each truck. The 1995 dump truck will replace the 1980 dump truck which will be placed on the Hennepin County auction later this spring. The 1995 one -ton truck is not a replacement for an older truck, but will be used in the sewer and water utility department. Mr. DeWolfe will be recommending that the City Council accept the bid from Lake Land Ford Truck Sales, Inc. for the 1995 dump truck and the bid from Thank Hawkins Polar Chevrolet, Inc. for the one - ton truck. These bids fall within the 1995 budget. Mr. DeWolfe explained that he will be bringing the bids for the equipment for both trucks to the City Council at a later date. 20/20 VISION UPDATE, DAN TESCH Mr. Tesch gave each Council Member a packet of information regarding the 20/20 Vision program. The packet included an agenda for the meeting on Saturday, January 21, 1995 as well as a summary of what she has done to the present. The Council was asked to review the information and contact Kim Sullivan if they had further questions. ANNUAL APPOINTMENTS, DAN TESCH Mr. Tesch gave each Council Member a list of the open positions for each board as well as other areas where appointments are necessary. He noted that the City must appoint a legal newspaper and although the Circulating Pines is out of circulation, three (3) other local papers have submitted proposals. PAGE 5 COUNCIL WORK SESSION JANUARY 18, 1995 Mr. Tesch explained that all applicants from 1994 have been contacted to determine if they are still interested in an appointment to a specific board. A list of applicants for each board was presented to the City Council. Mr. Tesch asked if the City Council was satisfied with the number of applicants and if they wished to schedule a date for interviewing them. Mr. Tesch also prepared and submitted to the City Council a draft form containing criteria to rate each applicant. He asked the City Council to review this form and let him know if there should be any changes to it. The number of years an applicant lived in this City was discussed. It was felt that this item should not be listed as "criteria" but only as an item of information since an applicant may have lived in the City a few months but was active on a particular board in another city. No. 11 on the list of available positions was "Capital Building Committee". Council Member Bergeson noted that the current committee consisted of staff and Council Members. He felt that soon this committee should be expanded to a "real" committee. He suggested that this matter be discussed at the next Capital Facilities Committee meeting. Mayor Reinert referred to the gas franchise position. He felt that a representative with an understanding of budgets and figures should be appointed. Mr. Schumacher explained that he has been working with a consultant and will be continuing this work. Council Member Bergeson suggested that Mr. Schumacher complete his task with the consultant before additional persons are placed on the committee. Mayor Reinert referred to item No. 15, Government Efficiency Committee and suggested that a committee of employees be formed to look at some things in City Hall and in the City in general which can in some manner be operated more cost effectively. He felt that the employees would be a good source of cost saving ideas. Council Member Bergeson suggested that whoever is appointed liaison to the Parks Department should also be appointed to the Recreation Department. Mayor Reinert asked how important is it to have a liaison to the Solid Waste Department? Council Member Elliott suggested waiting with this appointment until the City Council has made some decisions regarding organized collection. It was determined that interviews with all applicants will be on Wednesday, February 8, 1995 starting at 5:30 P.M. The City Council will review the normal work session items prior to the PAGE 6 COUNCIL WORK SESSION JANUARY 18, 1995 interviews or between interviews as time permits. Mr. Tesch asked the Council Members to let him know if they wanted changes to the draft "Criteria for Advisory Board Appointment" form. He will provide these forms to the City Council prior to the meeting. REGULAR AGENDA (CONTINUED) Chief Pecchia presented his proposal to promote two (2) officers to the Sergeants position. He noted that currently the department is without any sergeants and this is creating an additional work load for him. Chief Pecchia explained that creation of these two (2) positions would provide better supervision of the patrol officers. A departmental meeting was held in December and the officers were asked for their input on this matter. Selection of the two (2) officers for these positions was based on the 1994 testing, and how successful the candidates were in the field of education/training, volunteerism, attitude, getting involved with programs of the department and how well they could identify their own weaknesses and strengths. The officers also prepared a memorandum outlining why they wanted to be appointed to the position. Chief Pecchia explained that he will be requesting Council approval to promote Officer Hammes and Officer Mortenson to the two (2) positions. He described each officers education, current duties, previous experience and commitment to community policing. Chief Pecchia also explained the cost savings of utilizing these two (2) officers over the previous sergeants cost. Council Member Kuether asked several questions regarding the proposal. She asked that cost figures be provided for Council review. Council Member Kuether asked if Officer Mortenson was too young for the position. Chief Pecchia explained that Officer Mortenson was very mature, and has a considerable amount of education and has shown how solid professionalism impacts the City. The need for two (2) sergeants was discussed. Chief Pecchia explained that there is a need for supervision on each shift and there will be creative scheduling to provide as much supervision as possible. The sergeants will be "working" officers and will be included in the work schedule. They will also be a resource person and assist in handling difficult situations. The sergeants will be in the background to assist other officers at night. PAGE 7 COUNCIL WORK SESSION JANUARY 18, 1995 Chief Pecchia explained that he will be entrusting his career to these two (2) sergeants. If they fail, he fails. Chief Pecchia noted that they will be on probation for six (6) months. However, he felt the candidates were bright enough to work their way through anything that they would face. They have dealt with most of the pressing issues and now must deal with ethics and professionalism. Chief Pecchia explained that the D.A.R.E. program will continue as planned. Officer Hammes will continue to lead the program and it should enhance his role as a sergeant. The position of investigator has been posted and when an officer is appointed to this position, he will be trained by the Anoka County Investigative Unit and by this department. It was noted that Officer Hammes applied for a position on the Highway Patrol and was selected. He turned down this opportunity to work as a sergeant in Lino Lakes. This matter will be placed on the January 23, 1995 Council agenda. CONSIDERATION OF DONATION FROM THE CIRCLE -LEX VFW, POST #6583 Chief Pecchia explained that a donation of $8,000.00 has been received from the VFW to help fund the D.A.R.E. program. There is a possibility that the entire program will be funded through donations. A resolution will be prepared for the City Council to consider at the January 23, 1995 Council meeting. Mayor Reinert noted that the VFW has been very generous over the years and should be recognized for their community spirit. TARGET DONATION TO FRIENDS OF THE PARKS, MARTY ASLESON Mr. Asleson explained that the Friends of the Parks Foundation will be receiving a donation of $1,000.00 from Target Stores to be used in funding some of the summer performances in the parks. Target is asking for recognition of this donation because it provides an opportunity to promote their involvement in communities. Mr. Asleson noted that the Friends of the Parks Foundation continues to seek other funding and support. A joint meeting of the City Council and the Park Board was set for Wednesday, February 22, 1995, 6:30 P.M. The regular Council work session will start at 5:00 P.M. PAGE 8 COUNCIL WORK SESSION JANUARY 18, 1995 SET DATE FOR CAPITAL BUILDINGS COMMITTEE MEETING Council Member Bergeson explained that the committee is waiting for additional information from Mr. Wessel concerning the "town center" proposal and from Mr. Schumacher regarding funding such a project. A tentative meeting was set for Saturday, February 18, 1995, 9:00 A.M. to noon. CENTENNIAL SCHOOLS BUILDINGS TASK FORCE Council Member Bergeson, a member of the task force explained that many meetings have been held and it is clear that the current buildings will not hold the current student population. The bottom line is that the school district will have to build something. The options are many and varied and will be narrowed down to about two (2) or three (3). After the options have been narrowed, the school district will take the matter to the public through informational meetings and parent/teacher meetings. A consultant has been hired to help the district determine the best possible solution to this problem. Mayor Reinert noted that the school district seems to be putting blame for the situation on Lino Lakes. He suggested that the City and Centennial School District work jointly with the City on these matters. COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING Mr. Schumacher explained that Lino Lakes will receive $38,000.00 in funding this year. He explained the funds must be used to benefit low and moderate income residents. It can also be used to fund accessibility issue in the City, however since this is federal money, many requirements have to be met. Organizations requesting a portion of the funding will appear at the Council meeting on Monday and explain their request. The City Council will close the public hearing and take the requests under advisement and act on them at a future meeting. Mr. Schumacher explained since the dollar amount of the fund is low, the City Council could look at funding a portion of the requests this year and the balance of the requests next year. The meeting adjourned at 7:30 P.M. These minutes were consider, corrected and approved at a regular meeting of the City Council on February 13, 1995. PAGE 9 COUNCIL WORK SESSION JANUARY 18, 1995 Marilyn G. Anderson, Vernon F. Reinert, Clerk -Treasurer Mayor PAGE 10 COUNCIL MEETING JANUARY 23, 1995 CITY OF LINO LAKES COUNCIL MINUTES DATE January 23 1995 TIME STARTED : 6:30 P.M. TIME....ENDED : 8::08 P.M. MEMBERS PRESENT: Reinert, Neal, Ruether,'E MEMBERS ABSENT None lliott, Bergeson Staff members present: City Attorney, Bill Hawkins; Acting City Engineer, John Powell; Community Development Director, Brian Wessel; Planning Coordinator, Mary Kay Wyland; Chief of Police, David Pecchia; Building Official, Peter Kluegel; City Administrator, Randy Schumacher and Clerk -Treasurer Marilyn Anderson. SETTING THE AGENDA Council Member Neal asked that an item titled "sandpile" be added under New Business, 15C. CONSENT AGENDA Council Member Elliott moved to approve the consent agenda as presented. Council Member Neal seconded the motion. Motion carried unanimously. ITEM Consideration of Minutes: Council Meeting, January 9, 1995 Council Work Session, December 7, 1994 Consideration of Application for Authorization for Exemption from Lawful Gambling License, St. Joseph Catholic Church, Easter Bingo Scheduled for March 31, 1995 PAGE 1 DISPOSITION Approved Approved Approved COUNCIL MEETING JANUARY 23, 1995 REGULAR AGENDA OPEN MIKE No one appeared under open mike. CONSIDERATION OF DISBURSEMENTS: January 23, 1995 - Council Member Neal moved to approve these disbursements as presented. Council Member Elliott seconded the motion. Motion carried unanimously. Centennial Fire District, January 19, 1995 - Council Member Elliott moved to approve these disbursements as presented. Council Member Kuether seconded the motion. Motion carried unanimously. 6:30 P.M. PUBLIC HEARING, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATIONS, RANDY SCHUMACHER Mayor Reinert opened the public hearing at 6:35 P.M. Mr. Schumacher explained that the City will receive $37,601.00 in CDBG funds for 1995/1996. This money is to be used to benefit low and moderate income residents. The purpose of the public hearing is to receive comments and requests for the use of the funds. Mr. Schumacher noted that a number of written requests have been received including some new programs. The City Council will take comments this evening, review the written material and then make their decision at the February 13, 1995 regular Council meeting. Cathy Wiedmann, Coordinator of Senior Programs and Volunteers, Anoka County Community Action Program, Inc. (Request, $3,637.00) - Ms. Wiedmann thanked the City Council for their support of the senior outreach worker in Lino Lakes and the extension of residual funds last month. This indicates that the City Council is committed to the welfare of vulnerable isolated residents. The purpose of the Outreach Program is to link seniors and older/disabled adults with services that help them remain in their homes. The outreach worker becomes an advocate or case worker that helps these residents access basic services such as food and heat. Ms. Wiedmann explained that the program is cost effective since it allows seniors and disabled adults to remain in their homes and not relocate to costly hospitals or nursing homes. In the past the energy assistance funds were used to supplement the CDBG funds, however, it appears that this funding is in jeopardy. Ms. PAGE 2 COUNCIL MEETING JANUARY 23, 1995 Wiedmann asked that this information be considered when the City Council makes it final funding determination. She encouraged the City Council to support this program. Jesse Ellingworth, North Suburban Consumer Advocates for the Handicapped, Inc. (NSCAH), (Request, $1,500.00) - Mr. Ellingworth explained that he taught school in the Anoka Hennepin School District and recently retired. He is active in disability issues such transportation, architectural barriers and housing. Mr. Ellingworth explained that he is currently working with an attitude awareness program. This program was started in the Coon Rapids Elementary Schools and was funded through a grant from the City of Coon Rapids. The program was an attempt to change attitudes toward persons with disabilities by bringing disabled persons to the classroom for interaction with the students. The program focused on fourth grade students. Mr. Ellingworth explained that NSCAH would like to expand this program into other elementary schools. Mr. Kelly, principal of Rice Lake Elementary School was very excited about the program and hoped that a grant could be secured so that the program could be presented there. The principal of the Lino Lakes Elementary School is also interested and asked for further information. Mr. Ellingworth introduced Mr. Erling Fugelso the Coordinator of the Program and Lyle Frerichs, the Lino Lakes Representative to NSCAH. Mr. Fugelso explained that he contacts the schools and distributes the Friends Who Care curriculum kit which is published by the Easter Seal Foundation and the Ronald McDonald House. A special attempt is being made to make educators aware of NSCAH's desire to help develop awareness among non -handicapped children about others who do have handicaps. Council Member Bergeson asked if any funding for this program comes from the school district. Mr. Fugelso said no, only from the City of Coon Rapids and that is why the program was limited to the Coon Rapids elementary schools. Council Member Neal said he was not aware of what is being done in the schools. Mr. Fugelso explained the Friends Who Care curriculum which helps children understand the limitations of persons with handicaps. Council Member Neal asked if Mr. Ellingworth had any problems getting into City Hall. Mr. Ellingworth said that it was slippery at the beginning of the ramp and he had help. He noted that the City Hall receptionist had told him that she can get in and out without problem. PAGE 3 COUNCIL MEETING JANUARY 23, 1995 Mr. Frerichs noted that he does live in Lino Lakes and his children attend the Lino Lakes Elementary School. They have taken him to the Lino Lakes Elementary School for show and tell to talk about his experiences, with the classes. However, he felt that a structured curriculum would improve the message to the children. Mayor Reinert thanked NSCAH for their presentation. Forest Lake Youth Service Bureau (YSB), (Request $2,000.00) - Mr. Steve Onell, Chair of the Board of Directors presented a full packet of information for the City Council to review. He briefly reviewed the packet information. Mr. Onell explained that in 1994, the YSB provided 1000 hours of direct service to approximately 300 youth and their families that live in the Lino Lakes area. The services included counseling, services, intervention services, services at the school, services through the violence prevention grant that the YSB receives through the Forest Lake School District, programs offered in the schools such as Dream Esteem and Be a Buddy. The cost of the 1000 hours of service cost approximately $25,000.00. Mr. Onell indicated that the YSB has not had a financial relationship with the City of Lino Lakes for the past several years. He felt that this was unusual since all of the other cities and townships within the Forest Lake Schools have a financial relationship. Mr. Onell emphasized that these are not volunteer services such as provided by Boy Scouts and other such units. If a person or family needs the service of the YSB, they can come and obtain the service at a cost based upon their financial situation. The YSB services are supported by the Youth Intervention and Prevention Program and funding through the Counties and other funding sources come from cities and townships. Mr. Onell noted that the legislation and funding that provide for the youth service bureaus comes from the State to the youth intervention and prevention programs. These programs are community based and are proven and effective in addressing problems of youth today. The YSB is a community based program, funding and services stay within the community and most of the dollars go to direct service for youth and not a fancy building or high administration costs. Several years ago it was determined that the YSB was outgrowing its space. Rather than purchasing a larger building or expanding, the staff was moved out to provide services in the schools and to a building provided by the county or local PAGE 4 COUNCIL MEETING JANUARY 23, 1995 municipality. Staff may be in the office for a short period of time but primarily live out of boxes and the boxes are taken to wherever the program is provided. The community based programs such as the YSB help youth to remain living with their families and not in correctional institutions, foster homes, residential treatment and chemical abuse facilities. The YSB services are not correctional but are preventative and diversionary in nature. Mr. Onell detailed the cost saving of the preventative and diversionary services offered by youth service bureaus as opposed to correctional facilities, foster homes and other such institutions. Mr. Onell explained that since funding for the youth intervention programs is funded in part by the State and all programs such as the YSB must obtain a two (2) to one (1) funding match from local sources. He said that is why the YSB is making the request for CDBG funding. Mr. Onell noted all of the services provided by the YSB and explained that when a child needs the service of the YSB, that child is not denied service because the local municipality did not provide funding. Services will continued to be provided for all youth and their families and the YSB will continue to seek a funding partnership with the City of Lino Lakes. Mr. Onell invited the City Council to the YSB annual meeting on February 16, 1995 and to their building in Forest Lake. The YSB director Barb Swanson was present to answer further question. There were no questions and Mayor Reinert thanked Mr. Onell for his presentation. Rise, Inc. (Requesting $1,000.00) - Mr. John Barrett explained that Rise, Inc. is the only rehabilitation company operating in Anoka County. Rise, Inc. serves severely disabled persons. The goal of Rise, Inc. is to move these persons into a job situation. Transportation is provided for the majority of people in training or who are employed. Transportation is provided for approximately 250 persons on a daily basis. Many disabled persons are transported by Metro Mobility, Anoka Traveler and car pools. However, these services do not cover all of Anoka County. Rise, Inc. is specifically requesting $1,000.00 from the Lino Lakes CDBG to help match a grant that has been provided through the Minnesota Department of Transportation. The grant was approved for the purchase of two (2) vehicles at a cost of $84,000.00. Rise, Inc. must secure $16,800.00 in matching funds. Mr. Barrett thanked the City Council for their previous support PAGE 5 COUNCIL MEETING JANUARY 23, 1995 and said that Rise, Inc. would appreciate whatever the City Council could provide for this project. Meals on Wheels (Requesting $2,873.00) - Maggi Novak, Program Director explained that her organization serves, Lino Lakes, Centerville, Lexington, Circle Pines and a part of the City of Blaine. Meals on Wheels is one of the programs that provide for basic needs for seniors and some handicapped persons under 60 years of age. Ms. Novak explained that CDBG funding for this program is received from other cities and because of the large increase in the number of meals requested in this area, had to look for support from other sources. She explained that in 1994, the need for the services increased 12%. In 1990, in Lino Lakes, only two (2) people were served by Meals on Wheels. Now they are serving 27 in Lino Lakes and receiving more requests every day. Lino Lakes is a rapidly growing area with senior citizens in need of this basic service. Ms. Novak brought additional information for the City Council to review. She also noted that according to the 1990 census, Anoka County has the fastest growing senior population in the metropolitan area. Council Member Neal asked if the senior citizen housing proposed for Lino Lakes would be served by Meals on Wheels. Ms. Novak explained that there has to be a need such as a mental or physical handicap that keeps that person from being able to prepare their own meals. The money will be used specifically to pay the coordinator of the program at St. Joseph Catholic Church. She also noted that federal funding has been cut drastically in the past few years. Ms. Novak also noted that she does receive some funding from the Lions Clubs and also some private funding. Persons receiving the meals must pay according to the ability. No one is ever turned away because they cannot pay. Alexandra House, Inc, (Requesting $5,000.00) - Ms. Pat Prinzevalle, Executive Director of Alexandra House, Inc. asked for funding to provide intervention services in Lino Lakes. She noted that intervention services are provided for many surrounding cities and said that Alexandra House would be excited to provide these services to Lino Lakes as well. She thank the Council for their past support and asked that questions be directed to Connie Moore, Community Programs Director. Council Member Neal noted that Alexandra House has moved and asked who is occupying the previous house. Ms. Prinzevalle explained that a program for youth will be operated from that PAGE 6 COUNCIL MEETING JANUARY 23, 1995 house. He noted that when Alexandra House was closer to Lino Lakes, the Lions Club did help with some funding. Ms. Moore explained since Alexandra House is funded to serve only the communities listed by Ms. Prinzevalle, additional funding would be needed to offer intervention services to Lino Lakes. Ms. Moore explained that Alexandra House works closely with the Police Department and prosecuting attorneys in cases where there has been an arrest or a citation issued. She also explained that Alexandra House works with the victim to help them through the criminal court process as well as providing them information about other legal options. Mayor Reinert asked if Lino Lakes had been served with intervention services in the past. Ms. Moore explained that Lino Lakes has been provided services such as shelter service, some community advocacy services like filing orders for protection. Ms. Prinzevalle explained that emergency and non -emergency serviced 32 women and children in the City of Lino Lakes in 1994. Mayor Reinert thanked Ms. Moore and Ms. Prinzevalle for their presentation. Mr. Schumacher explained that the Community Emergency Assistance Program has also made a request for $1,000.00.00. Their representative called and explained that due to illness they would not have anyone at this meeting. They have provided written material for the City Council to review. Council Member Elliott moved to close the public hearing at 7:12 P.M. Council Member Bergeson seconded the motion. Motion carried unanimously. The City Council will consider the requests for CDBG funding and take action at a future meeting. All organizations requesting funding will be notified by letter of the action taken by the City Council. CONSIDERATION OF PROMOTION TO THE POLICE SERGEANTS POSITIONS, CHIEF DAVID PECCHIA Chief Pecchia explained that the Lino Lakes Police Department is currently without a sergeant creating an increasing workload for himself even though as many issues as possible are being delegated to employees in the Department. The appointment of two (2) sergeants would allow greater supervisory coverage for the patrol shift with the sergeants working a combination night power shift (7:00 P.M. to 3:00 A.M.) and a day power/night power shift PAGE 7 COUNCIL MEETING JANUARY 23, 1995 variation. The scheduling would be flexible to address the training needs of the probationary sergeants, the needs of the Department and the community. Chief Pecchia recommended that Officer Steve Mortenson and Officer Bill Hammes be promoted to the sergeants positions. He gave a detailed outline of their education, police work experience, community involvement and their attitude toward the community policing concept. Chief Pecchia explained that the promotion of Officer Mortenson and Officer Hammes demonstrates a commitment to the professional and ethical future of the Lino Lakes Police Department and this City. He felt that these two (2) officers are the leaders of the Department and they currently possess the intelligence, ethics and skills necessary to serve the citizens of Lino Lakes very well. Through their positive attitudes, continual loyalty to the City and its citizens, they will meet and exceed the very high expectations of them. Chief Pecchia noted that the former sergeant resigned this position effective December 31, 1994. The position has been included in the 1995 budget. He noted that the former sergeant was a long time employee of the Department and would have earned $48,892.00 in 1995. The recommended starting salary for each of the newly appointed sergeants would be $43,768.00. Chief Pecchia detailed how appointing Officer Mortenson and Officer Hammes would save the Department $2,828.00 over what had been budgeted for the one position. He also explained that $3,500.00 is included in the 1995 Budget additional testing of candidates for these positions. Since Officer Mortenson and Officer Hammes do not need further testing, the $3,500.00 can be used for salary purposes. Therefore, both positions can be approved without increasing the 1995 budget. Council Member Bergeson asked if each officer will be exploring continuing education. Chief Pecchia said that they both will continue their education. Chief Pecchia recommended that Officer Mortenson be promoted effective February 1, 1995 and Officer Hammes be promoted February 2, 1995. This timetable is necessary in case seniority becomes an issue. Council Member Elliott moved to approve the promotions of Officer Mortenson effective February 1, 1995 and Officer Hammes effective February 2, 1995 to sergeant. Council Member Neal seconded the motion. Motion carried unanimously. PAGE 8 COUNCIL MEETING JANUARY 23, 1995 CONSIDERATION OF RESOLUTION NO. 95 - 06 ACCEPTING DONATION FROM THE CIRCLE -LEX VFW, POST #6583 FOR THE D.A.R.E. PROGRAM, CHIEF PECCHIA Chief Pecchia explained that commencing in 1995, the Lino Lakes Police Department began teaching the D.A.R.E. Program in the local elementary schools. The goal of the Lino Lakes Police Department is to ensure that the D.A.R.E. Program will become totally funded through donations from the community. The Circle - Lex VFW, Post #6583 is aware of this goal and has donated $8,000.00 toward the cost of administering the program in the local elementary schools. The purpose of Resolution No. 95 - 06 is to publicly thank the Circle -Lex VFW, Post #6583 for their very generous donation. Council Member Bergeson moved to adopt Resolution No. 95 - 06 thanking the Circle -Lex VFW, Post #6583 for their donation. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 06 can be found at the end of these minutes. CONSIDERATION OF A PROPOSAL FOR SOLID WASTE SERVICE AT CITY HALL, JACKIE CONSTANT Ms. Constant explained that BFI Waste Systems currently provides recycling services to the City Hall and Waste Management - Blaine provides the solid waste removal. She requested quotations from all licensed haulers in Lino Lakes for City Hall services in an effort to provide service at a reasonable cost and eliminate the need for two (2) haulers to come to City Hall each week. BFI Waste Systems proposed the lowest cost for both services. They will not charge a fee for recycling pickup which will save an average of $49.00 per month. The overall savings for the year will be $1,200.00. Council Member Kuether moved to approve Ms. Constants recommendation that BFI Waste Systems provide recycling and solid waste removal services at City Hall. Council Member Neal seconded the motion. Motion carried unanimously. PLANNING REPORT, MARY KAY WYLAND Consideration of a Minor Subdivision, Steve and Deanna Haeg, 171, White Pine Road - Ms. Wyland explained that in May, 1993, the City Council approved a subdivision to split a 90 foot by 137 foot lot from an existing 15 acre parcel. Since that time a home has been constructed on the new lot and the buyers would like to PAGE 9 COUNCIL MEETING JANUARY 23, 1995 purchase an additional 40 feet of property from the Haegs. The property is zoned Single Family Residential (R-1) and is provided with utilities. The proposed subdivision would add a 40 foot by 90 foot piece of property to the existing lot for a total of 15,930 square feet in area. The new lot would then be 90 feet by 177 feet. Staff has reviewed the request and is recommending approval of the request with the condition that Park Dedication be waived. A Park fee was collected with the original subdivision approval. The Planning and Zoning Board reviewed the request and also recommended approval as submitted. Council Member Elliott moved to approve the minor subdivision request as submitted. Council Member Kuether seconded the motion. Motion carried unanimously. Consideration of a Minor Subdivision, K -G Development, 84 White Pine Road - Ms. Wyland explained that the City Council previously granted preliminary approval to a plat for the Woods of Baldwin Lake, Second Addition in October, 1994. Since that time, Mr. Goertz, the developer, has sold an existing home on the property and would like to close on the sale prior to approval of the final plat. To facilitate this closing, a minor subdivision is necessary to split the existing homesite from the balance of the plat. The property is zoned Single Family Executive (R -1X) and is located within the MUSA boundary. The property will be served by sewer and water utilities in the spring along with the balance of the plat. The proposed lot meets all requirements for lot width, depth and square foot area. The existing garage on the site will be removed in the spring since the rear lot line will go through the garage. A new garage will be constructed in the near future. The Planning and Zoning Board reviewed the request and concurred with staff in recommending approval of the minor subdivision with the following conditions: 1. The newly created lot be made a part of the final plat for the Woods of Baldwin Lake, Second Addition. 2. Part Dedication for this lot be included in the overall plat for the Woods of Baldwin Lake, Second Addition. 3. Utilities be provided, and assessments collected, as part of the Woods of Baldwin Lake, Second Addition. PAGE 10 COUNCIL MEETING JANUARY 23, 1995 The developer has expressed concern regarding the first condition. He is anticipating problems with his mortgage company and banker regarding the financing of improvements in the new plat. If this lot is included in the final plat the new owner would be required to sign the final plat document and possibly be a part of the financing arrangements. Although the purpose in proposing condition No. 1 was to provide a "clean" legal description ie. Lot 1, Block 1, approval of this condition could adversely affect the developer's financing of the utilities. Council Member Kuether moved to approve the minor subdivision as submitted with conditions No. 2 and No. 3 only. Council Member Elliott seconded the motion. Motion carried unanimously. The developer, Mr. Rocky Goertz was in the audience and asked for clarification. He noted that the subdivided property will be financed by a VA mortgage and requiring the lot to be a part of the plan would cause many problems. It was explained that the City Council approved the subdivision without the requirement that the lot be part of the plat. CONSIDERATION OF HENNEPIN COUNTY TRUCK BIDS, RANDY SCHUMACHER Mr. Schumacher explained that a one (1) ton utility truck for the Sewer and Water Department was budgeted for 1995. The City has bid this vehicle through the Hennepin County Purchasing Division. Two (2) bids were received by the Hennepin County Purchasing Division for the one (1) ton truck cab and chassis. The first bid was from Polar Chevrolet for $16,390.00 and the other bid was from Iten Chevrolet for $16,587.00. Hennepin County Purchasing Division awarded the bid to Thane Hawkins/Polar Chevrolet, Inc. for $16,390.00. Mr. Schumacher noted that bids are about 10% to 15% higher than in 1994. He also noted that since these bids are for cab and chassis only, he will be returning to the City Council with bids for the utility box and equipment. Those bids are anticipated to be approximately $11,000.00. Council Member Elliott moved to approve the purchase of a one (1) ton truck cab and chassis through the Hennepin County Purchasing Division from Thane Hawkins/Polar Chevrolet, Inc. for $16,390.00. Council Member Kuether seconded the motion. Motion carried unanimously. Mr. Schumacher was asked if an existing vehicle would be traded in on the new truck. Mr. Schumacher said no, the Public Works Superintendent normally places out dated vehicles on the Hennepin County auction. PAGE 11 COUNCIL MEETING JANUARY 23, 1995 Mr. Schumacher explained that a new dump truck to replace the 1980 dump truck was budgeted in 1995. The City has also bid this vehicle through the Hennepin County Purchasing Division. Two (2) bids were received by the Hennepin County Purchasing Division. The first bid is from Boyer Ford Truck, Inc. for $43,648.00 and the second bid is from Lakeland Ford Truck Sales for $43,241.00. Hennepin County Purchasing Division awarded the bid to Lakeland Ford Truck Sales. These bids are also about 10% to 15% higher than last year. These bids are for cab and chassis only. Bids for the dump box, snow plowing equipment and hydraulic equipment will be brought to the City Council at a later date. Council Member Elliott moved to approve the purchase of a dump truck cab and chassis from Lakeland Ford Truck Sale. Council Member Kuether seconded the motion. Motion carried unanimously. CONSIDERATION OF THE YEAR END BUILDING REPORT, PETE KLUEGEL Mr. Kluegel explained that in 1994 building activity in Lino Lakes consisted of 566 total building permits for a valuation of$26,713,028.00. A total of 217 new homes including 20 townhouse units were constructed in 1994. This represents a decrease of 158 new homes from the previous year. The average construction cost of a single family dwelling was $11,253.00. Non-residential building consisted of the commercial construction of the U -DOR building for $168,000.00 which was completed in the Apollo Business Park. In addition, the Minnesota Correctional Facility remodeled and constructed additional projects which totaled $800,000.00. The Building Department has increased the plumbing and heating fees effective January 1, 1995. These fees compare favorably with surrounding communities. Handouts have been prepared for the public to better illustrate code requirements for decks, re - roof projects, guardrails and stairs. Building Department information for the public will be published in the City quarterly newsletter in the coming year. A joint powers agreement with White Bear Township for shared services on an as needed basis has been implemented for 1995. Mr. Kluegel anticipated construction activity in 1995 to equal that which was experienced by the City in 1994. Townhouse demand in Wenzel Farms and single family development in Pheasant Hills Preserve, Fifth and Sixth Additions, Fox Trace, Oaks of Lino, Pine Ridge, Second and Third Additions, Baldwin Lakes Estates, PAGE 12 COUNCIL MEETING JANUARY 23, 1995 Second Addition and Country Lakes Estates will accommodate the new housing starts. Mr. Kluegel presented a bar -graph handout to the City Council depicting the single family house construction for the past 23 years. He noted that the handout was for informational purposes only. The bar -graph indicates the effect high interest rates have on the number of new housing starts. Council Member Bergeson asked if public buildings such as schools, prison buildings pay standard building permit fees. Mr. Kluegel indicated that they do. Council Member Kuether felt that the average construction cost for a single family home seemed to be rather low. Mr. Kluegel noted that the cost is for the construction of the home only. The cost did not include the price of the lot and was not intended to represent the sale price of the home. Mayor Reinert thanked Mr. Kluegel for his report. CITY ENGINEER'S REPORT, JOHN POWELL Consideration of Resolution No. 95 - 03 Declaring Adequacy of Petition and Ordering Preparation of a Feasibility Report for Woods of Baldwin Lake, Second Addition - The preliminary plat for this subdivision was approved, with conditions, by the City Council on October 24, 1994. The property owners have submitted a petition for utility and street improvement to serve the proposed subdivision. The petition has been reviewed by the City Clerk and the property owners have been verified. The next step in the process is to prepare a Feasibility Report for these improvements. Council Member Elliott moved to adopt Resolution No. 95 - 03. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 03 can be found at the end of these minutes. Consideration of Resolution No. 95 - 04 Calling a Hearing on Woods of Baldwin Lake, Second Addition - Mr. Powell explained that the Feasibility Report has been prepared and is available to the City Council this evening. With the receipt of this report the City Council can now order the public hearing. Mr. Powell noted the reason that the Feasibility Report could be prepared on such a short notice is that the developer had previously posted adequate financial guarantees to pay for the PAGE 13 COUNCIL MEETING JANUARY 23, 1995 preparation of the Report. Council Member Kuether moved to adopt Resolution No. 95 - 04. Council Member Bergeson seconded the motion. Motion carried unanimously. Consideration of the Bids for Lakeview Place/LaMotte Ditch Cleaning - Mr. Powell explained that plans and specifications for this ditch cleaning project were ordered in October, 1994 and as the estimated cost was less than $25,000.00, bids were solicited and advertising was not required. Only one (1) bid was actually submitted by a contractor and that bid was for $29,122.10 compared to an engineer's estimated cost of $14,604.00. The bid was rejected. At the City Council meeting on October 24, 1994, the City Council authorized Rocky Keehn of SEH to wait a short time and again solicit quotes for the project. On January 9, 1995, the quotations for the second round of bidding were opened and again only one (1) quote was received. The sole quote was received from Ro-So Contracting for $30,039.35, almost twice the revised engineer's estimate of $16,864.00. It is recommended that this bid also be rejected. Mr. Powell recommended this project be incorporated into one of the larger improvement projects to be bid in 1995. This would lead to lower, more competitive unit prices. Some cleaning of the east -west ditch has been done, this should allow the proposed project to be delayed until Spring, 1995. Council Member Bergeson moved to reject the bid and complete the work as part of a larger project in 1995. Council Member Kuether seconded the motion. Motion carried unanimously. Consideration of Resolution No. 95 - 07 Receiving Feasibility Report for Well No. 4 - Mr. Powell explained that the preliminary plat for the Clearwater Creek development is currently being reviewed by the City and will be considered by the City Council, along with a rezone, at a future meeting. Although neither the preliminary plat or rezoning has been approved, the developer., Mr. Tony Emmerich, requested preparation of a feasibility report for a new well to serve the project area. Furthermore, the developer deposited escrow funds with the City to cover the cost of preparing this report. At the regular meeting of the City Council on November 14, 1994, preparation of a feasibility report for well No. 4 was ordered. The report has now been completed and submitted to the City. As the rezone and preliminary plat for the Clearwater Creek development will be considered at a future meeting, the setting PAGE 14 COUNCIL MEETING JANUARY 23, 1995 of a public hearing for well No. 4 should be delayed until that time. Mr. Powell requested that only the feasibility report be received at this time. Council Member Elliott moved to adopt Resolution No. 95 - 07 receiving the feasibility report for well No. 4. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 07 can be found at the end of these minutes. Verbal Status Report, Trapper's Crossing - Mr. Powell explained that on August 8, 1994, the City Council approved the rezone to PDO and the preliminary plat with conditions. One of the conditions was a requirement of a satisfactory plan for the reconstruction of Holly Drive and 12th Avenue be included in the development agreement. On October 19, 1994, SEH completed a traffic study to determine the effect Trapper's Crossing had on the Holly Drive/12th Avenue traffic. A copy of the report was submitted to the developer. The developer has submitted a request to extend the final plat filing deadline. (There is a 90 day requirement between preliminary and final plat approval by the City Council). On December 12, 1994, the City received a letter from the developer with his attorney's opinion on the cost sharing legality and requesting a meeting to discuss the developer's attorney's concerns. The concern was to what extent would the developer be responsible for the cost of the improvements to Holly Drive/12th Avenue. On December 22, 1994, City staff met with the developer. SEH submitted estimated the feasibility report preparation costs. The two (2) feasibility reports that would be prepared are for 12th Avenue improvements and the subdivision itself to evaluate utility service and drainage. Staff indicated to the developer that a feasibility study would have to be prepared on the Holly Drive/12th Avenue project to determine what project costs might be involved and to what dollar extent he would be required to contribute to those improvements. As of this evening, the feasibility reports have not been started. The City's participation in the Holly Drive/12th Avenue feasibility costs should be determined by Council policy which will be discussed at an upcoming Council work session. The question to be answered is to what extent does the City benefit from the report once it has been prepared and if the City should participate in the cost of preparing it. Since the City has no existing policy regarding City participation in the cost of any feasibility study preparation, staff is requesting guidance from the Council as to what would be allowed in this area. The feasibility study would be prepared to determine estimated costs PAGE 15 COUNCIL MEETING JANUARY 23, 1995 for the improvement of Holly Drive/12th Avenue. There were no further questions from the City Council and no action was required at this time. Verbal Status Report, Well No. 3 - Mr. Powell explained that on September 21, 1994, the City Council order plans and specifications and authorized acquisition of property by eminent domain for well No. 3. Experience last summer indicated a definite need for another well in the City. The process of putting another well on line was begun last fall in order to have the well ready to go when the peak water demand comes in the summer. At that time three (3) well sites were identified with the Apitz site on Birch Street being the preferred site. At that time Mr. Volk and Mr. Steve Heth attempted to contact Mr. Apitz or his designated representative. There were some preliminary discussions but ultimately SEH had to look for another site on which to locate this well. Another site has been identified and the property owner has agreed to the location. The legal description will be prepared by SEH and forwarded to the City Attorney so that an appraisal can be prepared. Mr. Powell explained that the proposed site is on the Agnes LaMotte property on the south side of Birch Street and west of the ditch near a large oak tree on some high ground. CONSIDERATION OF APPOINTING A LEGAL NEWSPAPER, RANDY SCHUMACHER Mr. Schumacher explained that the City's legal newspaper is no longer in business. In order that we not be without a legal newspaper, he recommended that the City Council appoint the Quad Community Press as interim legal newspaper. When annual appointments are considered in a couple of weeks, the Council can evaluate the applications for this designation and appoint a legal newspaper for 1995. Council Member Kuether moved to appoint the Quad Community Press and interim legal newspaper. Council Member Bergeson seconded the motion. Motion carried unanimously. CONSIDERATION OF RESOLUTION NO. 95 - 08 AUTHORIZING THE ISSUANCE OF 1995 CERTIFICATES OF INDEBTEDNESS, RANDY SCHUMACHER Mr. Schumacher explained that the 1995 budget called for the issuance of certificates of indebtedness in the amount of $176,000.00 to be used for the purchase of capital outlay. PAGE 16 COUNCIL MEETING JANUARY 23, 1995 The Area and Unit Charge Fund has sufficient reserves to issue a loan to finance the capital outlay. A special levy will pay for these certificates in 1996 and 1997 and the levy proceeds will be credited to the Area and Unit Fund. Equipment to be funded by the 1995 Equipment Certificates of Indebtedness include: Line Striper $ 1,500.00 Copier $ 6,800.00 Two (2) Patrol Vehicles $35,010.00 A Single Axle Dump Truck $71,270.00 Fire Capital Outlay $61,000.00 TOTAL $176,000.00 Council Member Elliott moved to adopt Resolution No. 95 - 08 as presented. Council Member Kuether seconded the motion. Motion carried unanimously. CONSIDERATION OF 1994 YEAR END AUDIT ADJUSTMENTS, RANDY SCHUMACHER Mr. Schumacher explained that the City Council has before them 12 resolutions outlining several different types of fund transfers and fund closures and assessment corrections. The transfers are for housekeeping purposes and are to be effective December 31, 1994. These transfers are done annually for auditing purposes. Resolution No. 95 - 09 Authorizing the Deletion of Deferred Special Assessments from the Annual Audit from Various Funds Council Member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 10 Authorizing the Transfer of Funds from Tax Increment 1-1 and Tax Increment 1-2 to the General Fund - Council Member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 11 Authorizing the Transfer of Monies from the Tax Increment Fund 1-1 and Tax Increment Fund 1-2 to the Economic Development Fund - Council Member Elliott moved to adopt this resolution as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 12 Authorizing the Transfer of Funds from the Area and Unit Fund to the Temporary Improvement Bonds 1991A for PAGE 17 COUNCIL MEETING JANUARY 23, 1995 Bond Payment and Fund Closure - Council Member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 13 Transferring Funds from the Area and Unit Fund to the Water Enterprise Fund - Council Member Elliott moved to adopt this resolution as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 14 Transferring Funds from the Water Enterprise Fund to the Area and Unit Fund - Council Member Elliott moved to adopt this resolution as presented. Council Member Kuether seconded the motion. Motion carried unanimously. Resolution No. 95 - 15 Authorizing the Transfer and Closure of Funds from the 1989A Certificate of Indebtedness and the 1991A Certificate of Indebtedness to the Closed Bond Fund - Council Member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 16 Authorizing the Transfer of Funds from the Interim Assessment Fund to the Closed Bond Fund - Council Member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 17 Authorizing the Transfer of Funds from the Closed Bond Fund to the Interim Construction Fund to the Interim Construction Fund for the Construction of the Park Building - Council member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 18 Authorizing the Transfer of Funds from the 1994 Construction Fund to the Escrow Fund for Country Lakes Estates - Council Member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 19 Authorizing the Transfer of Funds from the Sealcoating Fund to the Escrow Fund for Brandywood Estates - Council Member Elliott moved to adopt this resolution as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 95 - 20 Authorizing the Transfer of Funds from the Closed Bond Fund to the Escrow Fund - Council Member Elliott moved to adopt this resolution as presented. Council Member Kuether seconded the motion. Motion carried unanimously. PAGE 18 COUNCIL MEETING JANUARY 23, 1995 Resolution Nos. 95 - 09 through 95 - 20 can be found at the end of these minutes. OLD BUSINESS There was no old business. NEW BUSINESS Set Meeting with Park Board for Wednesday, February 22, 1995, 6:30 P.M. The meeting was set as noted. FOR YOUR INFORMATION: The Annual Board of Review is Set for Monday, April 17, 1995, 6:30 P.M. Sandpile - Council Member Neal noted the icy conditions in the parking lots of the Tom Thumb Store, Circle -Lex VFW and His and Hers Beauty Shop. He asked that a resolution be adopted by the City Council directing the Public Works Department to go to these places and sand the parking lots. He noted that the conditions at the Police Department parking lot are so bad that an officer fell today and had to be transported to the hospital. Council Member Elliott asked Mr. Hawkins to comment regarding liability when a City vehicle is maintaining private property. She said that she did not see a problem with having a sandpile available for residents to come and get a bucket or two (2) if they need it. Mr. Hawkins said that if the City takes the responsibility of maintaining private parking lots, it must be done in an acceptable manner. He also noted that there is the issue of spending tax dollars on private property. Council Member Neal suggested that a hold harmless agreement be given to the City to avoid liability claims. Mayor Reinert felt that this would be a policy matter and should be reviewed. Mayor Reinert felt that sand could be available for residents to pick up with buckets. The Public Works Department Supervisor would have to designate pickup sites and then possibly place a notice in the newspaper regarding the availablity of the sand. Mayor Reinert asked that Mr. Schumacher and Mr. Hawkins to research this matter. Council Member Elliott moved to adjourn at 8:08 P.M. Council Member Kuether seconded the motion. Motion carried unanimously. These minutes were considered, corrected and approved at a regular meeting held on February 13, 1995. PAGE 19 COUNCIL MEETING JANUARY 23, 1995 Marilyn G. Anderson, Vernon F. Reinert, Clerk -Treasurer Mayor PAGE 20 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 95-03 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT - WOODS OF BALDWIN LAKE - 2ND ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. A certain petition requesting the improvement of Woods of Baldwin Lake - 2nd Addition, filed with the Council on January 9, 1995, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035 and Chapter 8 of the Lino Lakes City Charter. 2. The petition is hereby referred to John Powell of TKDA, and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Lino Lakes City Council this 9th day of January, 1995. Vernon F. Reinert, Mayor Marilyn G. Anderson. Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on , 1995. Marilyn G. Anderson, Clerk -Treasurer Council Member Kuether resolution and moved its adoption: introduced the following CITY OF LINO LAKES RESOLUTION NO. 95-04 RESOLUTION RECEIVING REPORT AND CALLING A HEARING ON THE IMPROVEMENT OF WOODS OF BALDWIN LAKE - 2ND ADDITION WHEREAS, pursuant to a resolution of the Council adopted on January 23, 1995, with reference to the improvement of Woods of Baldwin Lake - 2nd Addition, and this report received by the Council on January 23, 1995, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: The Council will consider the improvement of the subdivision in accordance with the report and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 and Chapter 8 of the Lino Lakes City Charter at an estimated total cost of the improvement of $230,000. 2. A public hearing shall be held on such proposed improvement on the 27th day of February, 1995 in the Council chambers of the City Hall at 6:50 P.M. and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Lino Lakes City Council this 23rd day 5,Jantrary, 1995. Vernon F. Reinert, Mayor Marilyn G. Anderson. Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: None Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on January 23 , 1995. , / Marilyn Gj. Anderson, Clerk -Treasurer Council Member Bergeson moved it adoption: introduced the following resolution and CITY OF LINO LAKES RESOLUTION NO. 95 - 06 A RESOLUTION ACCEPTING DONATION FROM THE CIRCLE -LEX VFW, POST #6583 AND AMENDING THE 1995 GENERAL FUND BUDGET WHEREAS: the Lino Lakes Police Department began teaching the D.A.R.E. program in local elementary schools in January, 1995; and WHEREAS: the curriculum, developed by educators, is an elementary school drug prevention curriculum taught by specially selected and trained uniformed police officers; and WHEREAS: the Circle -Lex VFW, Post #6583 was made aware of the desire for the Lino Lakes Police Department to teach this program in the elementary schools and has donated $8,000.00 to the City to defer the cost of this program, and WHEREAS: the monies will be appropriated to the General Fund in the following manner: Increase Revenue = Contributions Increase Expenditures: Police Salaries $8,000.00 $8,000.00 NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes hereby accepts the donation of $8,000.00 to help fund the D.A.R.E. program and wishes to express its sincere gratitude and appreciation to the Circle -Lex VFW Post #6583 for its donation. Adopted by the Lino Lakes City Council this 23th day of January, 1995. Vernon F. Reinert, Mayor 1 Marilyn G'. Anderson, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Council Member Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted. Council Member Elliott introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 95-07 RESOLUTION RECEIVING THE FEASIBILITY REPORT FOR WELL NO. 4 WHEREAS, pursuant to a resolution of the City Council on November 14, 1994 a feasibility report has been prepared for Well No. 4, located in the Clearwater Creek area, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES, MINNESOTA: 1. The feasibility report for Well No. 4 is hereby received. Adopted by the Lino Lakes City Council this 23rd day of January, 1995. Vernon F. Reinert, Mayor Marilyn G. Anderson. Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Whereupon said resolution was declared passed and adopted. CERTIFICATION hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on fp , 1995. Marilyn G:'Anderson, Clerk -Treasurer Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 08 RESOLUTION AUTHORIZING THE ISSUANCE OF 1995 CERTIFICATES OF INDEBTEDNESS WHEREAS, the 1995 budget called for the issuance of certificates amounting to $176,000. WHEREAS, the Area and Unit Fund (406) has sufficient reserves to issue a loan and WHEREAS, a special levy will pay for these certificates in 1996 and 1997. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LINO LAKES: 1. It is hereby found and determined that it is necessary and expedient for the City to issue a Certificate of Indebtedness for the purpose of financing the purchase of capital equipment, in accordance with the provisions of Minnesota Statutes, Section 412.301; and that the sale of said Certificates to the Capital Improvement Project Fund (401), on terms hereinafter set forth, is hereby ordered. 2. The City shall issue a Certificate of Indebtedness in the amount of $176,000 authorized by the City Council pursuant to the provisions of Minnesota Statutes, Section 412.301; for the purpose of financing the purchase of capital equipment. Said Certificate shall be dated on February 1, 1995 and shall be payable to the Area and Unit Fund of the City of Lino Lakes. 3. Said Certificate shall be as follows: CITY OF LINO LAKES ANOKA COUNTY, MINNESOTA 1995 CERTIFICATE OF INDEBTEDNESS Know All Men By These Presents that the City of Lino Lakes, Anoka County, Minnesota, hereby acknowledge the Capital Improvement Project Fund to be indebted and for values received promises to pay the Area and Unit Fund of the City of Lino Lakes, the sum of $176,000 plus interest at 6% per annum in two installments in 1996 and 1997 per attached schedule. This Certificate is issued for the purpose of purchasing capital equipment for the City and is authorized by a duly adopted resolution of the City Council of Lino Lakes, dated January 23rd, 1995 and is issued pursuant to and in full conformity with Minnesota Statutes, Section 412.301, and is to be effective as of February 1, 1995. It is Hereby Certified and Recited, that all acts, conditions and things required by law to be done, to exist, to happen and to be performed, precedent to and in the issuance of this Certificate have been done, do exist, have happened and have been performed in regular and due form, time and manner; that a direct, annual, irrepealable ad valorem tax will be duly levied by said City in an amount sufficient to pay the principal and interest on this Certificate, together with all other existing indebtedness of the said City, does not exceed any constitutional or statutory limitation on indebtedness. Adopted by the City Council of Lino Lakes, Minnesota, this 23rd day of January, 1995. Vernon F. Reinert -Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: SCHEDULE OF PAYMENTS 1995 CERTIFICATES OF INDEBTEDNESS - $176,000 December 31, 1996 December 31, 1997 Totals: Interest Rate - 6% FEBRUARY 1, 1995 PRINCIPAL INTEREST TOTAL $ 88,000.00 19,413.04 107,413.04 88,000.00 5,280.00 93,280.00 $176,000.00 24,693.04 200,693.04 Special Levy for $210,727.69 ($200,693.04 x 105%) Levy 1995 Payable 1996 $112,783.69 Levy 1996 Payable 1997 $ 97,944.00 Total $210,727.69 Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 09 RESOLUTION AUTHORIZING THE DELETION OF DEFERRED SPECIAL ASSESSMENTS FROM THE ANNUAL AUDIT FROM VARIOUS FUNDS WHEREAS, there are deferred special assessments set up for projects in which properties chose not to be part of the project, and WHEREAS, these assessments are not pending or certified, and WHEREAS, the assessment is paid at the time of hook-up by the property owner. NOW THEREFORE BE IT RESOLVED, that the following special deferred assessments be deleted from the annual audit effective December 31, 1994. Area and Unit Fund (406) ($278,013.80) Surface Water Management (422) ($.19,098.89) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor 17 / „1 Marilyn Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 10 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM TAX INCREMENT 1-1 AND TAX INCREMENT 1-2 TO THE GENERAL FUND WHEREAS, the 1994 budget provided for funding for the Community Development Director position, and WHEREAS, 1/2 of this position was to be funded with Tax Increment Financing funds, and WHEREAS, this amount was budgeted at $37,000. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1994. Increase Decrease General Fund (101) $37,000 Tax Increment 1-1 (407) ($18,500) Tax Increment 1-2 (408) ($18,500) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. j Vernon F. Reinert - Mayor MarilynJG. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 11 RESOLUTION AUTHORIZING THE TRANSFER OF MONIES FROM THE TAX INCREMENT FUND 1-1 AND TAX INCREMENT FUND 1-2 TO THE ECONOMIC DEVELOPMENT FUND WHEREAS, personnel costs have been charged to the Economic Development Fund, and WHEREAS, these costs are T.I.F. related, and WHEREAS, the City's audit firm has recommended this transfer on an annual basis, and WHEREAS, the City's Tax Increment Districts are all pooled. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1994. E.D.A. Fund (430) T.I.F. District 1-1 (407) T.I.F. District 1-2 (408) Increase Decrease $1,387.13 ($693.57) ($693.56) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor Marilyn . Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: None. Where upon said resolution was declared duly passed and adopted: Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 12 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND UNIT FUND TO THE TEMPORARY IMPROVEMENT BONDS 1991A FOR BOND PAYMENT AND FUND CLOSURE WHEREAS, the Temporary Improvement Bonds of 1991A matured on August 1, 1994, and WHEREAS, projects financed by this bond issue are complete, and WHEREAS, trunk water improvements were financed with this bond issue, and NOW THEREFORE BE IT RESOLVED, that the following transfer and fund closure be authorized effective December 31, 1994. Increase Decrease Temp Improve Bond 1991A (308) $1,698,510 Area and Unit Fund (406) (1,698,510) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 13 introduced the RESOLUTION TRANSFERRING FUNDS FROM THE AREA AND UNIT FUND TO THE WATER ENTERPRISE FUND WHEREAS, bonds were sold to finance the water tower, and WHEREAS, the funds to pay for the debt are accounted for in the Area and Unit Fund, and WHEREAS, the City's Bond Counsel recommends an annual transfer to cover the bond payments, and WHEREAS, the bond payment for 1994 was $91,547.50. NOW THEREFORE BE IT RESOLVED, that the following transfer be made effective December 31, 1994. Increase Decrease Water Enterprise (601) $91,548 Area and Unit Fund (406) ($91,548) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. - Vernon F. Reinert - Mayor i Marilyn �. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 14 introduced the RESOLUTION TRANSFERRING FUNDS FROM THE WATER ENTERPRISE FUND TO THE AREA AND UNIT FUND WHEREAS, the rate increase adopted by the City of Lino Lakes in June, 1988 and July, 1994 anticipated a transfer of funds from the Water Enterprise Fund to the Area and Unit Fund, and WHEREAS, the 1990 and 1992 bond sales projected revenue from a combination of connection fees, trunk area assessments and services, and WHEREAS, the Finance Director has determined that the amount from the Water Enterprise Fund to the Area and Unit Fund for the year 1994 is $183,667. NOW THEREFORE BE IT RESOLVED, that the following transfer be made effective December 31, 1994. Increase Decrease Area and Unit (406) $183,667 Water Enterprise (601) ($183,667). Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 15 RESOLUTION AUTHORIZING THE TRANSFER AND CLOSURE OF FUNDS FROM THE 1989A CERTIFICATE OF INDEBTEDNESS AND THE 1991A CERTIFICATE OF INDEBTEDNESS TO THE CLOSED BOND FUND WHEREAS, the 1989A Certificate of Indebtedness matured on May 1, 1994, and WHEREAS, the 1991A Certificate of Indebtedness matures on January 1, 1995, and WHEREAS, there are balances remaining in both funds that should be transferred to the Closed Bond Fund, and WHEREAS, the Certificate of Indebtedness Funds should be closed. NOW THEREFORE BE IT RESOLVED, that the following transfer and fund closures be authorized effective December 31, 1994. Closed Bond Fund (301) 1989A Cert. of Indebt (303) Closed Bond Fund (301) 1991A Cert. of Indebt (306) Increase $14,542.06 $ 7,043.69 Decrease ($14,542.06) ($ 7,043.69) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor Marilyn q -Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 16 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE INTERIM ASSESSMENT FUND TO THE CLOSED BOND FUND WHEREAS, all pending assessments have been certified, and WHEREAS, there remains a balance from interest earnings, and WHEREAS, this balance should be transferred on an annual basis. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1994. Increase Decrease Closed Bond Fund (301) $13,235 Interim Assessment Fund (802) ($13,235) Adopted by the City Council of Lino Lakes this 23rd .day of January, 1995. Vernon F. Reinert - Mayor /- / 7/7 v / -/ Marilyn"G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Whereupon said resolution was declared duly passed and adopted: Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 17 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE CLOSED BOND FUND TO THE INTERIM CONSTRUCTION FUND FOR THE CONSTRUCTION OF THE PARK BUILDING WHEREAS, the Council approved the remodeling of the Forjay Building, and WHEREAS, $51,200 was allocated from the General Fund, and WHEREAS, $12,600 was allocated from Park Acquisition & Development Fund for a total of $63,800, and WHEREAS, $66,723 was spent on the remodeling. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1994. Increase Interim Construction (450) $2,923 Closed Bond Fund (301) Decrease ($2,923) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor Marilyn G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 18 introduced the RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM 1994 CONSTRUCTION FUND TO THE ESCROW FUND FOR COUNTRY LAKES ESTATES WHEREAS, an escrow was established for Country Lakes Estates in 1993, and WHEREAS, this project was bonded and assessed in 1994, and WHEREAS, there were costs allocated to the escrow fund in 1993, and WHEREAS, these costs should have been coded to the construction fund in the amount of $16,575. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1994. Increase Escrow Fund (801) $16,575 1994 Construction Fund (456) Decrease ($16,575) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott introduced the following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 19 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE SEALCOATING FUND TO THE ESCROW FUND FOR BRANDYWOOD WHEREAS, an escrow was established for Brandywood in 1992, and WHEREAS, this escrow was assessed in 1993 for wearcourse, and WHEREAS, the wearcourse costs were assessed and should have been paid from the Sealcoating Fund. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1994. Increase Escrow Fund (801) $11,311 Sealcoating Fund (421) Decrease ($11,311) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. / ( Com. t. Marily Vernon F. Reinert - Mayor G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Bergeson and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: Council member Elliott following resolution and move its adoption: CITY OF LINO LAKES RESOLUTION NO. 95 - 20 introduced the RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM CLOSED BOND FUND TO THE ESCROW FUND WHEREAS, Planning, Engineering and Finance reviewed all existing escrow accounts, and WHEREAS, there are outstanding escrows that cannot be collected, and WHEREAS, many of these escrows are insignificant and amount to $3,277.34, and WHEREAS, the other outstanding escrow accounts are: 898 Lois Lane $ 4,755.19 Highland Meadows $ 701.00 Lake Amelia $23,286.89 White Tail Ridge $ 1,142.44 WHEREAS, all these escrows should be closed. NOW THEREFORE BE IT RESOLVED, that the following transfer be authorized effective December 31, 1994. Increase Decrease Escrow Fund (801) $33,163 Closed Bond Fund (301) ($33,163) Adopted by the City Council of Lino Lakes this 23rd day of January, 1995. Vernon F. Reinert - Mayor Marilyn%G. Anderson, Clerk Treasurer The motion for the adoption of the foregoing resolution was duly seconded by Kuether and upon vote being taken thereon, the following voted in favor thereof: Bergeson, Elliott, Kuether, Neal, Reinert. The following voted against same: none. Where upon said resolution was declared duly passed and adopted: JANUARY 31, 1995 DISBURSEMENT LIST ECOMONIC DEVELOPMENT EDAM (CONFERENCE - B. WESSEL) $90.00 TOTAL $90.00 ENGINEERING/PLANNING C P POST OFFICE (20/20 VISION MAILING) $774.37 TOTAL $774.37 POLICE SAM'S CLUB (SUPPLIES) DEPT OF PUB SAFETY (LICENSE TABS) DEPT OF PUB SAFETY (TRANSFER TITLE) TOTAL WITHHOLDING FIRSTAR BANK (TAX WITHHOLDING) FIRSTAR BANK (PAYROLL SAVINGS) TOTAL DEBT SERVICE FIRSTAR BANK ('92 CERTIFICATE) TOTAL TOTALS $100.00 $30.00 $23.00 $153.00 $14,554.54 $705.00 $15,259.54 $51,046.03 $51,046.03 $67,322.94 SUMMARY SHEET BY DEPARTMENT MN DEPT OF REVENUE (SALES TAX) SALES TAX $320.79 ADMINISTRATION $2.17 ENGINEERING/PLANNING $2.70 GOVERNMENT BUILDINGS $39.82 POLICE $61.45 SOLID WASTE $10.08 PUBLIC WORKS $4.55 PARKS $8.06 FORJAY BUILDING $6.11 PROGRAM REC (5 PLAYER BASKETBALL) $2.35 PROGRAM REC (OPEN BASKETBALL) $2.92 TOTAL $461.00 GRAND DISBURSEMENT TOTAL i $67,783.94 DISBURSEMENT LIST FEBRUARY 13, 1995 Page: 1 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount AREA AND UNIT CHARGE OTHER RO-SO CONTRACTING, INC.(WARE ROAD IMPROVEMENTS) 2,375.00 Total for Department 2,375.00 Total for Fund 2,375.00 COMMUNITY DEVELOPEMENT BLOCK GRANT OTHER * JULEE QUARVE-PETERSON, INC.(ACCESSIBILITY EVALUATION) 4,001.00 Total for Department 4,001.00 Total for Fund 4,001.00 CONTRACTORS DEPOSITS Default Department HOKANSON DEVELOPMENT, INC.(REDUCTION OF ESCROW/WENZEL F) HOKANSON DEVELOPMENT, INC.(REDUCTION OF ESCROW/OAKS 0 L) * MIKE MCPHILLIPS, INC.(CLEAN SEWER LINES/FOX ROAD) DEDICATED PARKS OTHER 16,850.00 8,346.55 3,172.50 Total for Department 28,369.05 Total for Fund 28,369.05 ALLEN COMPANY(APPRAISAL/ATHLETIC COMPLEX) BRAUER & ASSOCIATES, LTD.(PROFESSIONAL SERVICES) * MENARDS(SUPPLIES) OSM(DED PARK/COUNTRY LAKES) GENERAL ADMINISTRATION 750.00 150.00 265.86 866.02 Total for Department 2,031.88 * ECM PUBLISHERS, INC(PRINTING) * EMERALD OFFICE SUPPLY(SUPPLIES) * FORTIS BENEFITS(INSURANCE) * KELLY AGENCY, INC.(INSURANCE) * LEAGUE OF MN CITIES INS TRST(INSURANCE) Total for Fund 2,031.88 17.40 138.68 81.20 68.63 1,085.25 Page: 2 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * LIGHTNING PRINTING(SERVICE) * MEDICA(INSURANCE) MN. GOVT FIN OFFICERS ASSOC(MEMBERSHIP (2)) * PRESS PUBLICATIONS(PRINTING SERVICE) * S & T OFFICE PRODUCTS, INC.(SUPPLIES) BUILDING INSPECTIONS 84.24 437.00 30.00 44.63 267.58 Total for Department 2,254.61 CAPITOL RUBBER STAMP COMPANY(SUPPLIES) 102.00 * FORTIS BENEFITS(INSURANCE) 20.80 GOVERNMENT TRAIN SERVICE(SEMINAR (2)) 60.00 JACKSON, THOMAS(MILEAGE) 7.35 * KELLY AGENCY, INC.(INSURANCE) 35.92 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 746.15 * MEDICA(INSURANCE) 216.25 NORTH HENNEPIN COMMUNITY COLLE(REG/T JACKSON - WNTR QTR) 126.25 * PREMIERE VIDEO & PHOTO(FILM PROCESSING) 22.62 CHARTER COMMISSION * ECM PUBLISHERS, INC(PRINTING) * PRESS PUBLICATIONS(PRINTING SERVICE) CONSULTANTS LABOR RELATIONS(SERVICES RENDERED) Total for Department Total for Department Total for Department 1,337.34 11.60 6.38 17.98 4,246.00 4,246.00 Default Department BRUDER, DAVID(REFUND WITHHOLDING '94) 193.08 CHEAP SKATE(FROM DONATION/SKATING) 500.00 INTERNATIONAL UNION OF OPERATI(WITHHOLDING) 270.00 * KELLY AGENCY, INC.(PREPAID INSURANCE) -590.66 * LEAGUE OF MN CITIES INS TRST(INSURANCE) -27,480.17 * MEDICA(FLEX INSURANCE) 626.10 MN. TEAMSTERS(WITHHOLDING) 299.20 Total for Department -26,182.45 ECONOMIC DEVELOPEMENT A T & T(DECEMBER SERVICE) 7.05 ANOKA COUNTY(GOLF CART RENTAL) 205.00 * FORTIS BENEFITS(INSURANCE) 13.20 * KELLY AGENCY, INC.(INSURANCE) 35.92 Page: 3 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount LAFOREST, MARY(MILEAGE/SEMINAR) 53.30 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 255.79 * S & T OFFICE PRODUCTS, INC.(SUPPLIES) 18.07 WESSEL, BRIAN(MILEAGE/MEAL/SEMINAR) 231.00 WESSEL, BRIAN(MILEAGE/MEALS) 249.10 Total for Department 1,068.43 FINANCE POLICH FROGNER & ASSO.(PROFESSIONAL SERVICE) TAUTGES,REDPATH & CO, LTD(PROFESSIONAL SERVICE) FIRE DEPARTMENT 427.50 321.00 Total for Department 748.50 * FORTIS BENEFITS(INSURANCE) 13.20 Total for Department 13.20 FORESTRY DEPARTMENT A. M. LEONARD, INC.(TOOLS) 75.44 * EMERALD OFFICE SUPPLY(SUPPLIES) 1.91 HOFFMAN, MICHAEL(BOOKS) 34.24 * INTL OFFICE SYSTEMS(MONTHLY MAINTENANCE) 4.02 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 127.89 Total for Department 243.50 Fleet Management BAUER BUILT(PARTS) 21.85 BOYER TRUCKS(PARTS) 106.97 BRAD RAGAN, INC.(PARTS) 223.99 BUMPER TO BUMPER(PARTS) 386.18 CATCO PARTS(PARTS) 106.47 EGAN OIL COMPANY(FUEL) 2,920.50 * FRATTALLONE'S HARDWARE(SUPPLIES) 0.69 GILLUND ENTERPRISES(PARTS) 28.48 GOA COMPANY(PARTS) 149.37 LINO AUTO MACHINING(PARTS) 45.00 MINAR FORD(PARTS) 383.13 MTI DISTIBUTING(PARTS) 160.56 NORTHERN WATER WKS SUP(PARTS) 191.79 RENT ALL MINNESOTA, INC.(RENTED DRILL PRESS) 44.23 SAFETY KLEEN CORP(PROFESSIONAL SERVICE) 201.82 Total for Department 4,971.03 GOVERNMENT BUILDINGS Page: 4 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ANDERSON BURNER SERVICE(FURNACE REPAIR) 141.25 * ANOKA ELECTRIC(MONTHLY SERVICE) 1,114.36 BEST LOCK SYSTEMS OF MN(KEYS) 28.91 COAST TO COAST(SUPPLIES) 15.70 DALCO(SUPPLIES) 288.79 * FORTIS BENEFITS(INSURANCE) 7.60 * FRATTALLONE'S HARDWARE(SUPPLIES) 237.01 * GLENWOOD INGLEWOOD(MONTHLY SERVICE) 27.32 INTL OFFICE SYSTEMS(MONTHLY MAINTENANCE) 343.05 * JULEE QUARVE-PETERSON, INC.(ACCESSIBILITY EVALUATION) 150.77 * KELLY AGENCY, INC.(INSURANCE) 17.95 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 27,207.88 * MEDICA(INSURANCE) 216.25 * MINNEGASCO ACCOUNTS PAYABLE(MONTHLY SERVICE) 1,302.56 NARDINI FIRE EQUIPMENT(INSPECTION) 62.65 PLUNKETT'S, INC.(MONTHLY SERVICE) 109.38 SUNSHINE LIGHTING CO(SUPPLIES) 229.40 VIKING SAFETY PRODUCTS(SUPPLIES) 28.37 Total for Department 31,529.20 MAYOR AND COUNCIL * KELLY AGENCY, INC.(INSURANCE) 89.79 LANE, EUGENE(SUPPLIES) 7.11 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 5,214.74 * MRPA(WORKSHOP) 35.00 PLETSCHERS GREENHOUSE(FLOWERS/PEG SMITH) 32.79 Total for Department 5,379.43 PARKS DEPARTMENT 1995 STATE BICYCLE CONFERENCE(CONFERENCE) * AIRSIGNAL, INC.(MONTHLY SERVICE) BIFF'S, INC.(RENTAL UNITS) CARLSON EQUIPMENT CO(TOOLS) CARLSON EQUIPMENT CO(TOOLS TAX) CIRCLE PINES, CITY OF(HEAT) E. L. REINHARDT COMPANY, INC.(SUPPLIES) EARL ANDERSON ASSOCIATION, INC(SUPPLIES) * EMERALD OFFICE SUPPLY(SUPPLIES) * FORTIS BENEFITS(INSURANCE) * FRATTALLONE'S HARDWARE(SUPPLIES) * INTL OFFICE SYSTEMS(MONTHLY MAINTENANCE) * KELLY AGENCY, INC.(INSURANCE) * LEAGUE OF MN CITIES INS TRST(INSURANCE) * MEDICA(INSURANCE) * MENARDS(SUPPLIES) * MENARDS(SUPPLIES) * MENARDS(SUPPLIES) * MINNEGASCO ACCOUNTS PAYABLE(MONTHLY SERVICE) * MRPA(WORKSHOP) 70.00 1.15 276.30 107.40 6.98 222.39 56.99 52.38 5.34 43.60 43.62 28.18 107.76 2,332.82 216.25 119.04 320.69 15.99 58.21 35.00 Page: 5 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * NORTHERN STATES POWER(MONTHLY SERVICE) TODORA, GAIL(DATA ENTRY) US WEST COMMUNICATIONS(MONTHLY SERVICE) WALDOCH SPORTS(PARTS) WALDOCH SPORTS(PARTS TAX) PLANNING DEPARTMENT 155.91 135.00 171.02 378.20 12.30 Total for Department 4,972.52 * AIRSIGNAL, INC.(MONTHLY SERVICE) 1.15 ALBINSON, INC.(SUPPLIES) 31.50 AMES, MARJORIE(20/20 VISION MEDIATION) 96.40 ANOKA COUNTY GOVERNMENT CENTER(MAPS) 8.52 BUELOU, CATHERINE(20/20 VISION MEDIATION) 42.50 DETERS, DENISE(20/20 VISION MEDIATION) 95.80 * ECM PUBLISHERS, INC(PRINTING - 20/20 VISION) 21.75 * EMERALD OFFICE SUPPLY(SUPPLIES) 46.11 EVERGREEN PRESS(20/20 VISION) 1,213.47 FEIDER, CHRISTOPHER, NATURALIS(20/20 VISION/NATURALIST) 20.00 * FORTIS BENEFITS(INSURANCE) 34.00 * FRATTALLONE'S HARDWARE(SUPPLIES) 25.32 GRUBER, MARY(20/20 VISION MEDIATION) 45.00 HARKINS, ARTHUR M., PH.D.(20/20 VISION MEDIATION/CNSLT) 250.00 HARRINGTON, STEVE(20/20 VISION MEDIATION) 58.80 JOHNSON, MARIANN(20/20 VISION MEDIATION) 59.40 JONES, LYNETTE(20/20 VISION MEDIATION) 96.20 KARTES, CHERYL(20/20 VISION MEDIATION) 57.60 * KELLY AGENCY, INC.(INSURANCE) 71.84 KINGSLEY, CHARLES(20/20 VISION MEDIATION) 45.00 KOPP, FRANK(20/20 VISION MEDIATION) 96.80 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 699.30 * LIGHTNING PRINTING(SERVICE) 150.06 MARSHALL & JUNTUNEN(COMM SUPPORT 20/20 VISION) 300.00 MARTINEZ, JUAN A.(20/20 VISION MEDIATION) 80.00 MEDIATION SERVICES(MEDIATION SERVICE 20/20 VISI) 250.00 * MEDICA(INSURANCE) 541.25 OFFICEMAX(SUPPLIES 20/20 VISION) 33.21 * PRESS PUBLICATIONS(PRINTING SERV 20/20 VISION) 179.85 * PRESS PUBLICATIONS(PRINTING SERVICE) 10.63 SELIX, LINDA(20/20 VISION) 49.80 SULLIVAN, JOHN(20/20 VISION) 154.30 SULLIVAN, KIM(20/20 VISION) 93.61 POLICE DEPARTMENT AIRSIGNAL, INC.(MONTHLY SERVICE) ANOKA COUNTY(MOBILE DATA TERMINAL) BLUE TOW SERVICE(TOW/STORAGE (2)) CPAC, C/O MARK ORTNER(REGISTRATION) CY'S UNIFORMS, INC.(UNIFORMS) Total for Department 4,959.17 15.97 218.80 500.00 14.00 123.41 Page: 6 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount DORADUS CORPORATION(MAINTAIN 7 SIRENS) 714.00 * EMERALD OFFICE SUPPLY(SUPPLIES) 25.27 * FORTIS BENEFITS(INSURANCE) 117.60 * GLENWOOD INGLEWOOD(MONTHLY SERVICE) 45.05 HEALTHSPAN TRANSPORTATION(CLASS/S WAGNER) 60.00 I.T.L. PATCH COMPANY, INC.(UNIFORM SUPPLIES) 97.22 JOHN E. REID AND ASSOCIATES(SEMINAR/S MORTENSON) 347.00 * KELLY AGENCY, INC.(INSURANCE) 269.39 KUSTOM SIGNALS, INC.(PARTS) 45.84 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 11,698.34 LIGHTNING PRINTING(SERVICE TAX) 5.40 LIGHTNING PRINTING(SERVICE) 83.15 * LIGHTNING PRINTING(SERVICE) 188.40 MCPA(CONFERENCE) 25.00 * MEDICA(INSURANCE) 1,623.75 MIDWEST BUSINESS PRODUCTS, INC(SUPPLIES) 265.16 MSA MEMBERSHIP(MEMBERSHIP FEE) 20.00 * PREMIERE VIDEO & PHOTO(FILM PROCESSING) 6.66 PUBLIC SAFETY EQUIPMENT COMPAN(BATTERY PACK/CHARGER) 88.63 SKILLPATH, INC.(SEMINAR (2)) 198.00 STREICHER'S(UNIFORM SUPPLIES) 23.42 U S WEST CELLULAR(MONTHLY SERVICE) 160.06 Total for Department 16,979.52 PUBLIC WORKS * AIRSIGNAL, INC.(MONTHLY SERVICE) * ANOKA ELECTRIC(MONTHLY SERVICE/ST LIGHTS) DEWOLFE, THOMAS(UNIFORM ALLOWANCE '93) * FORTIS BENEFITS(INSURANCE) * FRATTALLONE'S HARDWARE(SUPPLIES) * FRATTALLONE'S HARDWARE(SUPPLIES) * KELLY AGENCY, INC.(INSURANCE) * LEAGUE OF MN CITIES INS TRST(INSURANCE) * LEROY J. HOULE CONTRACTING(REMOVE TREES/GRIND STUMPS) * MEDICA(INSURANCE) * MIKE MCPHILLIPS, INC.(CLEAN SEWER LINES/LOIS LANE) NORTHERN STATES POWER(MONTHLY SERVICE) * iREMIERE VIDEO & PHOTO(FILM PROCESSING) TOM THUMB(SUPPLIES) UNIVERSITY OF MINNESOTA(REGISTRATION (2)) RECREATION DEPARTMENT 1.15 202.92 85.03 51.20 15.40 32.55 143.67 3,130.54 3,063.60 432.50 1,147.50 1,975.24 6.34 31.06 50.00 Total for Department 10,368.70 * AIRSIGNAL, INC.(MONTHLY SERVICE) BERNSTEIN, BARRY(MILEAGE) * EMERALD OFFICE SUPPLY(SUPPLIES) FOGARTY, MARY(SUPPLIES) * FORTIS BENEFITS(INSURANCE) * INTL OFFICE SYSTEMS(MONTHLY MAINTENANCE) 1.15 64.50 31.76 15.33 13.20 48.30 Page: 7 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * KELLY AGENCY, INC.(INSURANCE) 17.96 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 127.89 * LIGHTNING PRINTING(SERVICE) 135.84 MN. DEPT OF JOBS & TRAINING(UNEMPLOYMENT BENEFITS) 217.45 NATIONAL REC/PARK ASSN(SUBSCRIPTION RENEWAL) 18.00 PREMIERE VIDEO & PHOTO(FILM PROCESSING) 10.92 WILCO PUBLISHING COMPANY(ART LIBRARY) 49.00 Total for Department 751.30 SOLID WASTE ABATEMENT * EMERALD OFFICE SUPPLY(SUPPLIES) 8.92 * LIGHTNING PRINTING(SERVICE) 23.43 MIDWAY INDUSTRIAL SUPPLY CO.,(PUMP) 1,057.04 MN. POLLUTION CTROL AGENCY(SEMINAR) 100.00 MN. POLLUTION CTROL AGENCY(CONFERENCE) 115.00 RECYCLING ASSN OF MN(MEMBERSHIP DUES) 110.00 RECYCLING ASSN OF MN(CONFERENCE) 35.00 Total for Department 1,449.39 Total for Fund 65,107.37 INTERIM CONSTRUCTION FUND INTERIM CONSTRUCTION ADRIENNE C. MUSIL(EMINENT DOMAIN) RICHARD J. GEVAY, BANK(EMINENT DOMAIN ACTION) ROGER A. WEAVER AND GAIL B. WE(EMINENT DOMAIN ACTION) PROGRAM RECREATION Default Department BERKHOLZ, GAIL(REFUND/KARATE) BLOOM, JEAN(REFUND/KARATE) FINLAYSON, RAY(REFUND/KARATE) SPEISER, LOIS(REC REFUND) RECREATION DEPARTMENT 1,306.00 500.00 500.00 Total for Department 2,306.00 Total for Fund 2,306.00 20.00 20.00 9.00 15.00 Total for Department 64.00 DAVE'S SPORT SHOP, INC.(SUPPLIES/BASEBALL) GREG LARSON SPORTS - GLS(SUPPLIES/SKATE) GREG LARSON SPORTS - GLS(SUPPLIES/BASEBALL) PIONEER COMPANY, INC.(CONCESSION SUPPLIES) 23.94 15.79 27.32 314.33 Total for Department 381.38 Total for Fund 445.38 Page: 8 Date: 02/10/95 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount SEWER OPERATING Default Department * KELLY AGENCY, INC.(PREPAID INSURANCE) -5.56 Total for Department -5.56 SEWER DEPARTMENT * AIRSIGNAL, INC.(MONTHLY SERVICE) 1.15 * FORTIS BENEFITS(INSURANCE) 3.80 * KELLY AGENCY, INC.(INSURANCE) 8.98 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 413.79 * MIKE MCPHILLIPS, INC.(CLEAN SEWER LINES/LIFT ST) 637.50 TAX INCREMENT DISTRICT 1 Default Department ANOKA COUNTY(OVERSETTLEMENT) OTHER ANOKA COUNTY(TAX INCREMENT '94) TAX INCREMENT DISTRICT 1-2 OTHER Total for Department Total for Fund Total for Department Total for Department 1,065.22 1,059.66 400.70 400.70 1,796.01 1,796.01 Total for Fund 2,196.71 ANOKA COUNTY(TAX INCREMENT '94) 1,664.37 Total for Department 1,664.37 Total for Fund 1,664.37 TAX INCREMENT DISTRICT 1-4 Page: 9 Date: 02/10/95 OTHER City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ANOKA COUNTY(TAX INCREMENT '94) 1,034.40 Total for Department 1,034.40 Total for Fund 1,034.40 TAX INCREMENT DISTRICT 1-5 OTHER ANOKA COUNTY(TAX INCREMENT '94) 962.35 Total for Department 962.35 Total for Fund 962.35 WATER OPERATING Default Department * KELLY AGENCY, INC.(PREPAID INSURANCE) -5.57 Total for Department -5.57 Water Department * AIRSIGNAL, INC.(MONTHLY SERVICE) 1.16 DNR, DEPARTMENT OF NATURAL RES(PERMIT FEES) 379.40 * FORTIS BENEFITS(INSURANCE) 3.80 * FRATTALLONE'S HARDWARE(SUPPLIES) 1.80 * KELLY AGENCY, INC.(INSURANCE) 8.98 * LEAGUE OF MN CITIES INS TRST(INSURANCE) 413.79 * LEROY J. HOULE CONTRACTING(REMOVE TREES/GRIND STUMPS) 2,558.40 * MENARDS(SUPPLIES) 80.85 * MINNEGASCO ACCOUNTS PAYABLE(MONTHLY SERVICE) 126.29 MN. DEPT OF HEALTH(EXAM/WATERWORKS SCHOOL) 105.00 * NORTHERN STATES POWER(MONTHLY SERVICE) 187.28 US WEST COMMUNICATIONS(MONTHLY SERVICE) 35.78 Total for Department 3,902.53 Total for Fund 3,896.96 ** Total ** $115,450.13 * - Invoice split to different Departments Page: 1 Date: 02/10/95 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 000009 - 1995 STATE BICYCLE CONFERENCE 000031 - A. M. LEONARD, INC. 000052 - A T & T 000094 - ADRIENNE C. MUSIL 000110 - AIRSIGNAL, INC. 000140 - ALLEN COMPANY 000168 - ALBINSON, INC. 000311 - AMES, MARJORIE 000330 - ANDERSON BURNER SERVICE 000350 - ANOKA COUNTY 000370 - ANOKA COUNTY 000410 - ANOKA COUNTY 000420 - ANOKA COUNTY 000440 - ANOKA COUNTY GOVERNMENT CENTER 000450 - ANOKA ELECTRIC 000610 - BAUER BUILT 000662 - BERKHOLZ, GAIL 000670 - BERNSTEIN, BARRY 000680 - BEST LOCK SYSTEMS OF MN 000700 - BIFF'S, INC. 000724 - BLUE TOW SERVICE 000746 - BLOOM, JEAN 000770 - BOYER TRUCKS 000780 - BRAD RAGAN, INC. 000810 - BRAUER & ASSOCIATES, LTD. 000878 - BRUDER, DAVID 70.00 75.44 7.05 1,306.00 22.88 750.00 31.50 96.40 141.25 400.70 218.80 205.00 5,457.13 8.52 1,317.28 21.85 20.00 64.50 28.91 276.30 500.00 20.00 106.97 223.99 150.00 193.08 Page: 2 Date: 02/10/95 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 000888 - BUELOU, CATHERINE 000900 - BUMPER TO BUMPER 000924 - WILCO PUBLISHING COMPANY 000963 - CAPITOL RUBBER STAMP COMPANY 000980 - CARLSON EQUIPMENT CO 001000 - CATCO PARTS 001110 - CIRCLE PINES, CITY OF 001119 - CHEAP SKATE 001194 - COAST TO COAST 001214 - CPAC, C/O MARK ORTNER 001255 - CY'S UNIFORMS, INC. 001270 - DALCO 001283 - DAVE'S SPORT SHOP, INC. 001294 - DNR, DEPARTMENT OF NATURAL RESOURCE 001296 - DETERS, DENISE 001300 - DEWOLFE, THOMAS 001330 - DORADUS CORPORATION 001360 - E. L. REINHARDT COMPANY, INC. 001380 - EARL ANDERSON ASSOCIATION, INC. 001390 - ECM PUBLISHERS, INC 001407 - EGAN OIL COMPANY 001420 - EMERALD OFFICE SUPPLY 001437 - EVERGREEN PRESS 001481 - FEIDER, CHRISTOPHER, NATURALIST 001487 - FINLAYSON, RAY 001528 - FOGARTY, MARY 42.50 386.18 49.00 102.00 114.38 106.47 222.39 500.00 15.70 14.00 123.41 288.79 23.94 379.40 95.80 85.03 714.00 56.99 52.38 50.75 2,920.50 257.99 1,213.47 20.00 9.00 15.33 Page: 3 Date: 02/10/95 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001550 - FORTIS BENEFITS 001560 - FRATTALLONE'S HARDWARE 001610 - GILLUND ENTERPRISES 001620 - GLENWOOD INGLEWOOD 001621 - GREG LARSON SPORTS - GLS 001630 - GOA COMPANY 001700 - GOVERNMENT TRAIN SERVICE 001751 - GRUBER, MARY 001811 - HARKINS, ARTHUR M., PH.D. 001812 - HARRINGTON, STEVE 001827 - HEALTHSPAN TRANSPORTATION 001850 - HOFFMAN, MICHAEL 001853 - HOKANSON DEVELOPMENT, INC. 001977 - I.T.L. PATCH COMPANY, INC. 001980 - INTL OFFICE SYSTEMS 002001 - INTERNATIONAL UNION OF OPERATING 002040 - JACKSON, THOMAS 002093 - JOHN E. REID AND ASSOCIATES 002098 - JOHNSON, MARIANN 002099 - JONES, LYNETTE 002101 - JULEE QUARVE-PETERSON, INC. 002106 - KARTES, CHERYL 002120 - KELLY AGENCY, INC. 002148 - KINGSLEY, CHARLES 002166 - KOPP, FRANK 002200 - KUSTOM SIGNALS, INC. 403.20 356.39 28.48 72.37 43.11 149.37 60.00 45.00 250.00 58.80 60.00 34.24 25,196.55 97.22 423.55 270.00 7.35 347.00 59.40 96.20 4,151.77 57.60 275.00 45.00 96.80 45.84 Page: 4 Date: 02/10/95 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 002220 - LABOR RELATIONS 002230 - LAFOREST, MARY 002320 - LEAGUE OF MN CITIES INS TRST 002324 - LEROY J. HOULE CONTRACTING 002340 - LIGHTNING PRINTING 002360 - LINO AUTO MACHINING 002422 - LANE, EUGENE 002476 - MARSHALL & JUNTUNEN 002481 - MARTINEZ, JUAN A. 002509 - MCPA 002530 - MEDIATION SERVICES 002540 - MEDICA 002550 - MENARDS 002608 - MIDWEST BUSINESS PRODUCTS, INC. 002611 - MIDWAY INDUSTRIAL SUPPLY CO., INC. 002688 - MIKE MCPHILLIPS, INC. 002690 - MINAR FORD 002700 - MINNEGASCO ACCOUNTS PAYABLE 002760 - MN. DEPT OF HEALTH 002770 - MN. DEPT OF JOBS & TRAINING 002790 - MN. GOVT FIN OFFICERS ASSOC 002820 - MN. POLLUTION CTROL AGENCY 002980 - MN. TEAMSTERS 003050 - MRPA 003051 - MSA MEMBERSHIP 003070 - MTI DISTIBUTING 4,246.00 53.30 25,974.00 5,622.00 670.52 45.00 7.11 300.00 80.00 25.00 250.00 4,309.35 802.43 265.16 1,057.04 4,957.50 383.13 1,487.06 105.00 217.45 30.00 215.00 299.20 70.00 20.00 160.56 Page: 5 Date: 02/10/95 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 003090 - NARDINI FIRE EQUIPMENT 003120 - NATIONAL REC/PARK ASSN 003233 - NORTH HENNEPIN COMMUNITY COLLEGE 003250 - NORTHERN STATES POWER 003260 - NORTHERN STATES POWER 003280 - NORTHERN WATER WKS SUP 003390 - OFFICEMAX 003430 - OSM 003510 - PIONEER COMPANY, INC. 003530 - PLETSCHERS GREENHOUSE 003540 - PLUNKETT'S, INC. 003550 - POLICH FROGNER & ASSO. 003590 - PREMIERE VIDEO & PHOTO 003600 - PRESS PUBLICATIONS 003631 - PUBLIC SAFETY EQUIPMENT COMPANY 003710 - RECYCLING ASSN OF MN 003770 - RENT ALL MINNESOTA, INC. 003781 - RICHARD J. GEVAY, BANK 003800 - RO-SO CONTRACTING, INC. 003806 - ROGER A. WEAVER AND GAIL B. WEAVER; 003870 - S & T OFFICE PRODUCTS, INC. 003900 - SAFETY KLEEN CORP 003967 - SELIX, LINDA 004003 - SKILLPATH, INC. 004092 - SPEISER, LOIS 004240 - STREICHER'S 62.65 18.00 126.25 343.19 1,975.24 191.79 33.21 866.02 314.33 32.79 109.38 427.50 46.54 241.49 88.63 145.00 44.23 500.00 2,375.00 500.00 285.65 201.82 49.80 198.00 15.00 23.42 Page: 6 Date: 02/10/95 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004280 - SUNSHINE LIGHTING CO 004345 - SULLIVAN, JOHN 004346 - SULLIVAN, KIM 004370 - TAUTGES,REDPATH & CO,LTD 004450 - TOM THUMB 004456 - TODORA, GAIL 004640 - UNIVERSITY OF MINNESOTA 004670 - US WEST COMMUNICATIONS 004671 - U S WEST CELLULAR 004730 - VIKING SAFETY PRODUCTS 004760 - WALDOCH SPORTS 004800 - WESSEL, BRIAN 229.40 154.30 93.61 321.00 31.06 135.00 50.00 206.80 160.06 28.37 390.50 480.10 ** Total ** $115,450.13 Council Member adoption. Y introduced the following resolution and moved its CITY OF LINO LAKES RESOLUTION NO. 95 - 21 A RESOLUTION ACCEPTING DONATION FROM THE CENTENNIAL FIRE RELIEF ASSOCIATION FOR SCHOOL SAFETY PATROL SUPPLIES AND AN APPRECIATION DAY OUTING FOR SAFETY PATROL VOLUNTEERS WHEREAS, proper school safety patrol supplies were needed at Rice Lake Elementary School, and WHEREAS, a roller skating party was given to the school patrols in appreciation of their efforts, and WHEREAS, the Centennial Fire Relief Association has made a donation of $1056.74 to defer the cost, and WHEREAS, the monies will be appropriated to the General Fund in the following manner: Increase Revenue- Contributions Increase Expenditures Patrol Supplies Roller skating party $556.74 500.00 $1056.74 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes hereby accepts the donation of $1056.74 and wishes to express its sincere gratitude and appreciation to the Centennial Fire Relief Association for its donation. Adopted by the Lino Lakes City Council this 13th day of February, 1995. Vernon F. Reinert, Mayor Marilyn G. Anderson, Clerk -Treasurer The motion for the adoption of the forgoing resolution was duly seconded by Council Member and upon being taken thereon, the following voted in favor thereof. The following voted against same: Whereupon said resolution was declared duly passed and adopted. LG503 (R«. ioanot to Lawful Gambling Request by a Go jf J s .. ent to Spend Gambling Funds Goverrart ent In f orniatian Name of Government Requesting Pumas CITY OF LINO LAKES Phone Numoer ( 612) 464-5562 Address 1189 MAIN STREET City LINO LAKES State MN Zip Code 55014 Check type of government making request: City County 1 Township 1 1 School District No. of , Division of , Division of State of Minnesota, Department of United States, Department of J Other Govemmental Entity - specify aruzation Information . Organization Phone Number f ) License Numoer Address City State Zp code Lazvfitl:Purpose-Request The above-named government requests laf gambling pro (explain expenditure - attach additional sheets if necessary. s for e fa wing purpose: SCHOOL SAFETY PATROL SUPPLIES SEE ATTACHED SHEET Amount requested $ 1,056.74 ROLLERSKATING APPRECIATION DAY FOR VOLUNTEER SCHOOL SAFETY PATROL SEE ATTACHED SHEET • By completing and signing this form, the govemmenrs agent confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below and may be renewed at the request of the local governing body. Use of Form: j 1. If an organization wishes to contribute gambling funds to a governing body, the governing body must complete this form. 2. Aooroval of the Gambling control board Is not reaulred, 3. The form should be kept on file by the licensed organization. 4. •11- / 0 0 1 :• u ;.••g 0 1. 1• n 1. 1 1 z Date: January 6, 1995 To: Chief Dave Pecchia From: C . S . O. Jeanie Kenow Subject: School Patrol Safety Supplies • * * a r • * *********************£** *************•** • ♦ * • * * * * • * a * a • ** The following is a list of supplies that are needed tor the Rice Lake Elementary School Patrol. The prices are based on a price list from AAA Traftic Safety Services Catalog, February 1994 and the GALL'S Inc. catalog, September 1994. Patrol Equipment 16 Flags @ S8.00 each 16 Wooden poles for tlags @ $2.00 each 20 Rain Ponchos @ $5.25 each 24 Orange Vests @ ;10.99 each -- 10 Arm Bands @ .43 each Patrol Publications $128.00 $ 32.00 $105.00 $263.76 $ 4.30 1 Teacher Supervisor's Kit @ - $ 2.81 1 School Safety Patrol Handbook @ $ 0.44 1 School Safety Patrol Advanced Training Program $ 3.50 1 Tips on Care of Patrol Equip. Leatlet @ $ 0.04 1 School Safety Patrol Into. Test @ $ 0.69 1 Safest Route To School Pamplet @ $ 0.52 1 Safest Route To School Teacher's Guide @ $ 4.68 Patrol Recognition 500 Membership Cards @ $1.02/100 10 Lapel Pins for Captains @ .59 each $ 5.10 $ 5.90 TOTAL = $556.74 Cheap Skate Roller :skating Rink 3075 NW Coon Rapids Blvd. Coon Rapids, HN 427-8980 Manage r : "R `I' Rink Rental @ 53.75/person approx. 80 people 5300.00 with or without skates. Lunch @ $2.50/person approx. 80 people $200.00 Bag lunches not allowed at rink. Lunch consists ot: 1 hotdog, 1 pop, 1 bag of chips or 1 ice cream sandwich. TOTAL $500.00 STAFF ORIGINATOR TOM DEWOLFE DATE February 9, 1995 TOPIC ADOPTING CITY SNOW AND ICE POLICY .................................... BACKGROUND It is recommended by the League of Minnesota Cities, for liability reasons that all City's should have a Snow and Ice Policy adopted. Attached is a copy of the Snow and Ice Policy that I have written for the City of Lino Lakes. This Policy contains information on what we now and have always done. This Policy has been reviewed by Ellen Longfellow (League of Minnesota Cities Attorney) and also by our City Attorney, Mr. Hawkins. Attached is a copy of Mr_ Hawkins' statement finding this Policy acceptable, ........... ..... . OPTIONS #1) Approve adopting Snow and Ice Policy #2) Do not approve Snow and Ice Policy RECOMMENDATION Option #1) Approve adopting Snow and Ice Policy as reviewed. tram: tr a nawKns tum. b. rmwre ns d Assoc Fax: T84 -2X6 184," .96 To: Tom Genote at: City of Lino Lakes Date: Monday, January 23, 1995 Tim: 11:21.00 AM V001 Of 1 Monaay, Jamrary23, 19 11:22:06 AM 1 Pages To: Tom DeVVolfe Gity of Lino Lakes Fax: 9,-464-4568 From: Bill Hawkins Wm. G. Hawkins & Assoc. Fax: 784-2305 Voice- 784-2998 Comments: Tom, i have review the snow and ice policy that you sent me and find it acceptable. it you have any further questions please call me_ Bill SNOW AND ICE POLICY Determination of need and introduction Appropriate snow and ice control is necessary for emergency services as well as routine travel. Providing this service in a cost effective manner is a discretionary decision of the City Council. This policy is needed to provide direction for these operations and guidelines for employees and residents based on available resources. The City of Lino Lakes has approximately 80 miles of streets under its jurisdiction. These are primarily local streets serving residential needs. In addition, Anoka County has jurisdiction over approximately 30 miles of collector and arterial roads within the City. Highway 49 is under the jurisdiction of the Minnesota Department of Transportation. This policy is intended to provide guidelines for snow and ice control operations for streets under the City's jurisdiction only. Commencement of operations Snow and/or ice control operations shall commence under the direction of the Public Works Supervisor. In his absence, the Police Officer on duty and the Public Works stand-by man will consult and determine when and what operations to begin. The following are guidelines to follow in the dispatching of personnel to start operations: Snow accumulation of two inches with continuing snowfall warrants commencement of plowing operations. Drifting of snow may warrant commencement of partial or full operations - dependent on conditions. Icing of pavements may warrant partial or full operations dependent on extent and conditions. The Supervisor shall determine the time to start operations and the extent of operations. Suspension of operations Operations shall continue until all roads are passable, if possible. Widening and clean-up operations may continue immediately or the following work day(s), dependant on conditions. Operations may also be suspended during periods of limited or zero visibility. Any decision to suspend operations is within the discretion of the Supervisor on duty and may be based on prevailing factors including conditions of the storm. ICE AND SNOW POLICY Page 2 Plow routes and sequencing There are City streets, school walking trails, park and ride lot, City Hall, Police, Fire and Park building lots and ice rinks under the City's jurisdiction which are affected by this policy. All City streets will be assigned to a routes. The City's portion of school walking trails and City lots shall be cleared by City forces. City ice rinks shall be cleared after street routes have been completed. The Public Works Supervisor has the responsibility of determining plow routes and sequencing of operations. The Supervisor shall retain latitude to adjust sequencing or route assignments based on storm conditions, equipment availability and/or other conditions warranting changes. Level of service The intention of this policy is to provide reasonable winter driving conditions appropriate for the type of travel necessary on the City streets. The level of service described herein shall be considered a guideline with the understanding that during and immediately after a storm, the level of service provided may be less than described herein and may vary across the City dependent on storm conditions, equipment and personnel available and other factors. Streets shall be plowed and/or sanded to provide reasonable pavement conditions and sanded intersection approaches and curves. Cul-de-sacs and dead-end streets may have few, if any, bare pavement spots. Gravel and dirt road surfaces shall be plowed to provide a hard pack surface with sand and or abrasive spread as necessary for traction. During light or normal snowfalls, streets will be plowed full width. During heavier snowfalls, streets shall be plowed as wide as possible initially and widened as the storm intensity lessons. After the storm passes, clean-up operations shall begin to clear intersections and snow storage areas along corners and boulevards when needed. It is the City's intent to complete initial plowing and widening operations within approximately 12 hours of the cessation of the storm. Clean-up operations should be complete within approximately 24 hours for light snowfalls, and within approximately 48 hours for heavy snowfalls. These are target time frames and may be affected by a number of considerations, in portion major blizzards may require additional time. ICE AND SNOW POLICY Page 3 Parking restrictions Snow plowing and ice control operations can cause property damage even under the best of circumstances and carefulness on the part of the operators. The major types of damage are to improvements in the right-of-way and landscape damage. It is appropriate to specify when this damage shall be the responsibility of the City and when it shall be the responsibility of the resident. Improvements in the right-of-way (boulevards) include mail boxes, planter boxes, light fixtures, decorative landscaping, and irrigation systems. These items have been placed on the City's property, in most instances, without notification or permission of the City. Mail boxes and similar objects are quite often obvious and easy to avoid. Low structures, decorative landscaping and irrigation systems are impossible to be aware of after a storm; therefore the City cannot accept responsibility for its damage. Mail boxes, lights, etc. should be constructed sturdy enough to withstand snow rolling off a plow or wing. Therefore; mail box damage resulting from snow is the responsibility of the resident. The City may accept responsibility for damage if a mail box is physically struck by a plow and if the mail box post is considered to be of proper construction, regulation height, proper distance from the curb line and in good repair. The City will repair, replace or reimburse the resident in those instances where the City is liable. The City will have the choice of whether to repair or replace, and will only reimburse the cost of materials where it is in the City's best interest. Lawn damage will be assessed by the City in the spring. The City will cutout damaged sod (caused by plow damage), add to top soil where needed and replace sod on sod established lawns. Other areas will be seeded with grass seed. Residents will have the responsibility to water when repairs are completed. The City will not be responsible to replace any sod or seed if it does not grow after replacement. ICE AND SNOW POLICY Page 4 Responsibility of residents Snow storms create numerous problems and inconveniences. This policy has identified streets, school walking trails, parking lots and ice rinks that the City will clear. The residents also have certain responsibilities. These include clearing their own driveways, private sidewalks and boulevard sidewalks, clearing areas for trash cans, clearing areas around mail boxes and/or newspaper delivery tubes and clearing around fire hydrants adjacent to their property. These areas should be cleared without depositing any snow onto the streets. There must also be no large piles which obstruct vision of driveways or walks. Trash cans must not be placed on the street surfaces. In the case of clearing fire hydrants, the City will consider clearing these for residents not physically able to do so. Residents must request this service from the Public Works Supervisor and the Supervisor shall determine who is eligible. The City will not clear private driveways or walks except in emergency situations as determined by the City Administrator. Snow plowing operations can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these incidents, but it is not practical to eliminate this situation. Residents should be aware that they may have to clear their driveways a second time after their street has been plowed. Only in extraordinary circumstances will the City consider clearing driveway approaches, and this will only be done at the authorization of the City Administrator. Complaint procedure Complaints regarding snow and ice control or damage shall be taken during normal working hours and handled in accordance with the City's normal complaint procedure. High priority complaints (those involving access to property or problems requiring immediate attention) shall be handled on a priority basis. Target response time is approximately 24 to 48 hours for any complaint. It should be understood that complaint responses are to insure that the provisions of this policy have been fulfilled and that all residents of the City have been treated with uniformity. Complaints regarding the provisions of this policy may not be satisfied with the initial response. It is the City's intention to log all complaints and upgrade this policy as necessary and in consideration of the constraints of our resources. AGENDA ITEM 8 STAFF ORIGINATOR Randy Schurnacher, City Administrator DATE 10 February 1995 TOPIC 1995 Annual Appointments BACKGROUNL On February 8th, the Lino Lakes City Council interviewed candidates for 3 vacancies on the Planning and Zoning Board and 2 vacancies on the Park Board. A checklist was prepared which allowed the council to rank candidates using education, occupation, general experience, and volunteer history as criteria. A tabulation of the results in attached. OPTIONS 1. Appoint individuals to the aforementioned vacancies. RECOMMENDATION 1. Council prerogative on appointments TABULATION OF POINTS 1995 ANNUAL APPOINTMENTS On the evening of February 8th, the Lino Lakes City Council interviewed individuals for vacancies on the Planning and Zoning and Park Board. The following is a tabulation of points for each applicant. The checklist form is attached. All members of the council were in attendance. PARK BOARD Kelly Sharkey 46 Betty Piper 69* ✓ Sharon Lane 53* V. PLANNING AND ZONING BOARD Al Demotts 31 John Landers 36.5 Rick Gelbman 68* '.. Mike Hyden 49 / William Johnson 73* / Michael Trehaus 42 Paul Montain 46 Guy Herr 55* 1995 LINO LAKES CITY COUNCIL CRITERIA FOR ADVISORY BOARD APPOINTMENTS (position) The following is a check list which may be used to assist in the determination of qualifications of potential advisory board members. Name: Address: # of Years as a Resident: Education High School (1) Bachelor's Degree (2) Graduate Work (3) Experience(s) Average 1 Above Average 2 Exceptional 3 Relevance to Board Average 1 Occupation Above Average 2 Exceptional 3 Relevance to Board Volunteer Experience Relevance to Board Oral Interview Total Additional Comments: MEMORANDUM TO: HONORABLE MAYOR REINERT AND CITY COUNCIL MEMBERS FROM: DANIEL TESCH, ASSISTANT TO THE CITY ADMINISTRATOR DATE: 17 NOVEMBER 1994 RE: 1995 ANNUAL APPOINTMENTS Please find listed below the list of annual appointments required for 1995. 1. PLANNING AND ZONING BOARD (3 year term) EXISTING MEMBERSHIP Frederick Gelbmann John Landers Kathleen Nordine Michael Hyden Don Gorowsky William Johnson Guy Herr Michael Trehus Barry Osborne Mike Erickson Alvin De Motts 12-94 Seeks Reappointment 12-94 Seeks Reappointment 12-94 Does not seek Reappointment NEW APPLICANTS 1994 APPLICANT STILL INTERESTED 1995 Annual Appointments Page -2- 2. PARK BOARD (3 year term) Brian Bourassa Sharon Lane Betty Piper Kelly Sharkey EXISTING MEMBERSHIP 12-94 Does not seek Reappointment 12-94 Seeks Reappointment NEW APPLICANTS 1994 APPLICANT STILL INTERESTED 3. Legal Newspaper (annual appointment) (Circulating Pines) The Times - St. Croix Valley Peach Blaine - Spring Lake Park Life Press Publications (Quad Press) 4. Charter Commission (no appointments necessary) 5. Centennial Fire Steering Committee Council Member Kuether - expires 31 Dec. 1995 Council Member Neal - expired 31 Dec. 1994 Alternate - vacant 6. Circle Pines Gas Commission Mr. Al Ross - Does wish to be re -appointed 7. North Central Suburban Cable Communications Commission Mr. Dan Tesch (staff representative) 1995 Annual Appointments Page -3- 8. Acting Mayor (voted on by Council at the 1st meeting in January) Mr. Andy Neal (expires 12-31-94) 9. Assessor (annual appointment) Anoka County Assessor 10. Fiscal Agent (annual appointment) Springsted Inc. 11. Capital Building Committee Chairman Mr. Bergeson (appointed 14 Feb. 1994) 12. Animal Control (annual appointment) Otter Lake Animal Care Center 13. Legal Depositories (annual appointment) see attached 14. Economic Development Authority Advisory Board (no appointments necessary) 15. Utility Tracking Committee Vern Reinert John Bergeson 16. Vadnais Lake Area Water Managemet Association Rocky Keehn appoin95 Amu' rennarru MUNI bUUll I I litnnu runnnrn mum a unarm Division of ECM. Inc. 421-4444 4101 Coon Rapids Blvd., Coon Rapids, MN 55433 December 9, 1994 City Council City of Lino Lakes 1139 Main Street Circle Pines, MN 55014 To Whom It May Concern: We are pleased to submit the following bid to designate the Blaine/Spring Lake Park Life as the official newspaper for the city of Lino Lakes, Minnesota for the year 1995. The Blaine/Spring Lake Park is a legal newspaper, printed and published in Anoka County and meets all legal qualifications. Our legal rates for 1995 will be $5.10 per column inch for the first publication and $4.50 per column inch for each successive week. If we can be of any service above and beyond the publication of these legals, please do not hesitate to call on us. Dix . Maon Office Manager Blaine/Spring Lake Park Life IMflMI mum MUM bUUrnt 1110411/1110 RUNK- df7NNU MIL non 0110110JUNINIX1111 t uuun furled ,.-411;3111141, Arm hu MASS IN iiim_PM111011111T NOW COMMERCIAL PRINTING ILIOP" Aradersfrimerat* 1111 '" Sell Publishing The Times • St. Croix Valley Peach • ECM Post Review Commercial Web Printing Division of ECM Publishers, Inc. December 23, 1994 Mr. Vernon Reinert, Mayor & council Lino Lakes City Hall 1189 Main Street Lino Lakes, MN 55014 Dear Mayor Reinert & Council: On behalf of THE TIMES and ST. CROIX VALLEY PEACH, I submit our bid for the publication of the official public notices for the CITY OF LINO LAKES in 1995. Our proposal is to publish the public notices in THE TIMES which has a circulation of nearly 4000 and then to publish it in the next issue of THE PEACH which has a much larger circulation and will give you the coverage you desire. The city will just be charged for publication in THE TIMES. Our open classified display rate is $5.80 a column inch, the rate we must charge for public notices. By combining all of your advertising in this category and reaching 130 column inches in a three-month period, you could earn the rate of $5.30 a column inch. Subsequent insertions of the same advertisement are half-price. You can of course earn even lower rates. Our newspaper will continue to provide news coverage of Lino Lakes council meetings and of other Lino Lakes events. THE TIMES also comprehensively covers School District 831 news. We have favorable deadlines for public notices as our normal Tuesday deadline can be extended into Wednesday morning, if needed. We have been most pleased to have the opportunity to bid on the Lino Lakes public notices and hope to provide you friendly and efficient service in the future. Sincerely, OtOEV Howard D. Lestrud, General Manager Attachment: Peach circulation 880 SW 15th St. • Forest Lake, MN 55025-1381 464-4601 24 Hours 257-5102 Lindstrom 464-4605 Fax 55002- 55002 OV Almelund 50 50 55304- Ham Lake 155304 30 1 75 155304 34 1 155 230 55005- Bethel j 435 155005 01 1 435 55011- Cedar 580 155011 01 1 480 15501102V 1 100 55012- 155012 OA* 155012 01 Center City 555 135 420 55013- Chisago Cit 1,696 55013 0A* 190 480 55013 OB* 126 480 55013 OC* 60 02 55013 OD* 65 55038 55013 01 655 55056 55013 02 600 310 54009- 154009 01 Dresser 550 550 55025- Forest Lake 155025 0A* 165 55025 OB* 180 155025 OC* 205 155025 01 490 155025 02 490 155025 03 155025 04 155025 05 155025 06 55025 07 155025 08 155025 09 155025 59 980 55025 69* 55025 99* 225 Newstand 550 500 735 545 640 615 530 185 465 7,500 St. Croix Valley Peach Sell Publishing 880 15th St SW, Forest Lake, MN 55025 612 / 464-4601 Fax: 612 / 464-4605 55032- Harris 900 55032 OA 140 55032 01 1 310 55032 02 450 55038 - Hugo 2.500 55038 OA* 265 480 55038 01 480 55045 OC* 55038 02 425 165 55038 03 410 55056 55038 04 310 55045 03 55038 05 410 55056 55038 69* 200 55045 - Lindstrom I 2,030 55045 OA* 125 480 55045 OB* 275 02 55045 OC* 120 710 55045 OD* 165 02 55045 01 475 55056 55045 02 505 05 55045 03 365 425 55014- Lino Lakes 1.770 55014 01 445 55014 02 515 55014 03 340 55014 04 470 55047- Marine 860 55047 OA 110 55047 01 450 5504702 I 300 Office Use & Tearsheets 245 Newstand Total 465 Subscription Total 49 DMM Total 31,875 Combined Total 32,634 * = Foot Routes 59 = Apartments 69 = Trailer Courts 99 = Business Route 55056 - North Branch 2.795 55079- 55056 OA* 200 480 55056 OB* 110 02 55056 01 710 55079 04 55056 02 615 235 55056 03 620 05 55056 04 425 06 55056 69* 115 54020 - Osceola 1.257 54020 OA* 250 54020 01 1 437 54020 03 475 54020 69* 95 54024- St. Croix Falis1 1.120 54024 OA* 170 54024 02 550 54024 03 400 55073- Scandia 835 55073 01 450 55073 02A 385 55074- Shafer 425 55074 OA* 115 55074 01 310 Effective: 12/10/94 Effective until: 1110/95 Stacy 2 55079 01 305 480 55079 02 530 02 55079 03 430 55092 55079 04 410 55079 05V 235 775 55079 69* 230 05 55082- Stillwater 430 55082 23 430 55084- Taylors Falls 422 55084 01V 422 55110- White Bear 385 55110 08 385 55092 - Wyoming 2.875 55092 01 480 55092 02 580 55092 03 390 55092 04 775 55092 05 575 55092 06 75 GRAND TOTAL 31,875 Subscription 1 49 1 49 1 CIRC NAME: PUBLICATION/DATE: DATE OF PRODUCT TO SELL PUBL: DATE OF PICKUP: WEIGHT: 100= COUNT: RATE: SALES REP. CUST SIG: N Press Ptibikattons 4779 Bloom Ave., White Bear Lake, Minnesota 55110 • 612/429-7781 • Fax 612/429-1242 Eugene D. Johnson Publisher December 12, 1994 Randa1]. Schumacher City Administrator City of Lino Lakes 1189 Main Street Lino Lakes MN 55014 Dear Randy: The Quad Community Press wishes to be considered as designated official newspaper for 1995. We meet all the requirements under state statutes. yor_rr Our circulation area is audited by Verified Audit Circulation, an independent firm. (See enclosed map of coverage) The rate is $4.25 a column inch, in 7 -point type, at 9 -lines per inch. Each week we go to more homes than any other newspaper. We also on a consistent basis provide more comprehensive coverage. We are very interested in restoring our partnership with the City of Lino Lakes in providing even greater coverage for your growing city. Please let me know if you have any questions or concerns. Si ncer- enc D. Johnson White Bear Press Vadnais Heights Press St. Croix Valley Press Quad Community Press Shoreview Press Little Canada Press N Prem Serving Centerville, Circle Panes, Lexington and Lino Ickes QUAD COMMUNITY PRESS INSERT ZONE ZONE # 1 LTNO LAKES NORTH CENTERVILLE BALD EAGLE OTTER LAKE HUGO CENTERVILLE CARRIERS 673 - 579 869 /I 0 ') 130 50 45 430 2016 ZONE # 2 LINO LAKES SOUTH 1068 RICE CREEK 443 BLAINE CARRIERS 600 - 621 1052 LEXINGTON CARRIERS 625 - 627 198 CIRCLE PINES CARRIERS 630 - 659 1278 LINO LAKES CARRIERS 680 699 1261 SHOREVIEW NORTH APARTMENTS 25 5325 ZONE # 3 COUNTER SALES 40 ZONE # 4 MAIL ZONE # 5 HOUSE 11 - 94 357 205 AGENDA ITEM 6 C STAFF ORIGINATOR Mary Kay Wyland DATE February 9, 1995 TOPIC 95-5-P, Wayne Scanlan, 6848 Otter Lake Road, Minor Subdivision ............... Mr. Wayne Scanlan, owner of the Otter Lake Veterinarian Clinic at 6848 Otter Lake Road, is requesting a Minor Subdivision to split a 4.01 parcel of property from his 5.45 acre lot. The property is Zoned LI, Light Industrial, and a minimum lot size of 1 acre with 100' of lot width is required by the Zoning Ordinance. Both the existing lot and the newly created lot will meet these requirements. Utilities are not currently available to serve these properties. The City's Economic Development Advisory Board would recommend approval of this proposed lot split. The property is intended to be sold for the development of a pet supply and dog training facility. A site plan review will, most likely, be submitted for P & Z review in the near future. Staff has reviewed this request and would recommend approval of the Minor Subdivision with the following condition: 1. A Park Dedication fee in an amount as determined by Ordinance No. 5-91 be submitted prior to issuance of any building permits for the site. This fee is determined based on both the use of a building and the size of said building, therefore, a determination of the actual Park Dedication Fee can not be made at this time. The Planning and Zoning Board concurred with the staff recommendation at their February 8, 1995 meeting. 1. Approve Minor Subdivision with conditions listed above. 2. Deny Minor Subdivision Option 1 7700 7600 7500 7400 etV s1�� ale t1S::n liiT%y— revamp emu-1221ralolCrIg etre. 7200 7000 6900 6700 M 00 NTERSTATE!. en O (b) j iH ) C (5)900 q3 A71Rs /5‘• I 7 - J (a) (7) S //4 COR /ER SEC. 2 Go. -5 rva. CEDAR 411 N iC 3 6 0' I00R 9150 15 ▪ 1 \ 1 \ I Nv 908.3 \ 11 ' \ t▪ / \ 11 ` POND OUTLET \\ L LSILT FENCE 1 TOP Of 911.0 IOO YR i q9 • q\ • N • x 9I 45 `8.5 \ 0 \ \ \ ti, \ ti \ 7-„ 9109 `, 02\ `t W • 5 9H ▪ 2 2 907.0W 4 5' 32' FLOOR 0 915 Q 0• 0 - DIKE --�' =909.7 •\• 4Nv 909.1 \ it \ \ \ BENCH \ MAR K - 394.44 i $° a,4 RD NO 84 '30' g1Z11 , TACK AND MATCH \+ AGENDA ITEM 6 B STAFF ORIGINATOR Mary Kay Wyland DATE February 9, 1995 TOPIC 95-3-P, Hardwood Creek, Minor Subdivision Mr. and Mrs. Erickson, owners of the property at 7979 24th Avenue, known as Hardwood Creek Farm, are requesting a minor subdivision to split a 10 acre parcel, containing a single family dwelling, from the 50+ acre site. This 10 acre parcel will meet all lot area and street frontage requirements for the rural zoning district. Staff has reviewed the request and would recommend approval of the minor subdivision as submitted with the following condition: 1. A park dedication fee in the amount of $500 be collected prior to recording of the minor subdivision with Anoka County. The Planning and Zoning Board concurred with the staff recommendation at their February 8, 1995 meeting. 1. Approve Minor Subdivision as submitted with conditions listed above. 2. Deny Minor Subdivision Request Option 1 Certificate of 5urvec� For: NANCY ER/CKSON Hardwood Creek Farm Box 218 Hugo, Mn 55038 Tele: 429- 4900 n n 33133 N 00°17'22" W 377.68 O DENOTES IRON MONUMENT BEARINGS ARE ON AN ASSUMED DATUM East line of the NE 1/4 of Section 12 /7- ELMCREST ,4vENUE NE Corner of Section 12, T31, R22 0 ea 3333 33 50 100 //. 0) O 33 50 0 0 0 0 N 89°38'15" E 926.80 O r- - r. N- \ x/ I/ H- F- I 1 1 \1 1\ 1 OL- /\♦ i L- 1 I I\ i r. d 926.80 NORTH —'r— 1304.— S 00°17'22" E 926.80 F4RCEL AREA 10.0± Ac. 1307.65 N 00°17'22" W PROPOSED DIVISION LINE -- NOTE.: Bldg. location shown is from aerial photograph by Mork Hurd Corp. dated April, 1985 `5// l /,/`„/,/.,f ., /////////////////////// West line of the NE 1/4 of the NE 1/4 of Section 12 East line of the E 1/2 of the NW 1/4 of the NE 1/4 of Section 12 ---' U k' 0 0 o6 a) 1314.08 S 00°06'49" E —West line of the E 1/2 of the NW 1/4 of the NE 1/4 of Section 12 100 EXISTING PROPERTY DESCRIPTION E 1/4 Corner of---'-/ Section 12 T31, R22 In u7 N ° to o in0) z 0 0 O 0 0 0 '0 0 z 0 South line of the NW 1/4 of the NE 1/4 of Section 12 The East Half of the Northwest Quarter of the Northeast Quarter and the Northeast Quarter of the Northeast Quarter, except the south 926.80 feet of the east 470.00 feet thereof, all in Section 12, Township 31, Range 22. Anoka County, VON lG ELSBERG ESTATES PELTIER LAKE SUBDIVISION AGENDA ITEM 7A STAFF ORIGINATOR John Powell. Acting City Engineer DATE February 10. 1995 TOPIC Fourth Avenue Barrier BACKGROUND: As part of the Apollo Drive Improvement project the City acquired a permanent easement across the southeast comer of the Lino Lakes Correctional Facility property. The Department of Corrections agreed to grant this easement with the understanding that old Fourth Avenue would become a limited access roadway which would be beneficial to them from a security standpoint. Now that the Fourth Avenue re -alignment construction has been completed the Correctional Facility will be installing an arm gate across the pavement within the old Fourth Avenue right-of-way. Appropriate City personnel will still be able to access the City Facilities south of the arm gate. The arm gate will be installed and maintained by the Correctional Facility. Public Works, Police, and Fire officials have been contacted and have no objection to the proposed gate. OPTIONS: This item is informational only. RECOMMENDATION: AGENDA ITEM 7B STAFF ORIGINATOR John Powell. Acting City Engineer DATE February 10. 1995 TOPIC Holly Drive Feasibility Report and Cost Shari g Proposal BACKGROUND: The developer of the Trapper's Crossing subdivision was required, as a condition of the Preliminary Plat approval, to participate in a satisfactory plan for the reconstruction of 12th Avenue and Holly Drive from Ash Street to Birch Street. To determine the cost of this plan requires preparation of a Feasibility Report. The developer has requested that the City share in the cost of preparing this report. In response to this request the attached information has been prepared. Regardless of the action on this item, a formal policy regarding feasibility report cost sharing should be prepared for future use. OPTIONS: 1. Reject the developer's request to share in the cost of preparing the Feasibility Report for the 12th Avenue/Holly Drive improvements. 2. Share up to 50% of the cost of the report with the amount not to exceed 10,000 only if the 12th Avenue/Holly Drive improvements proceed as a Municipal State Aid project where this cost would be reimbursable. 3. Participate in the cost at another not to exceed" amount only if the project proceeds as a Municipal State Aid project. RECOMMENDATION: Option 2. TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS MEMORANDUM To: Lino Lakes City Council Copies To: Randy Schumacher 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101-2140 PHONE:612202-4400 FAX:612292.0083 Reference: 12th Avenue/Holly Drive Feasibility Report Cost Sharing Proposal John Powell From: Acting City Engineer /%/ Lino Lakes, Minnesota Date: February 10, 1995 Commission No. 10414-953 The Preliminary Plat for the Trapper's Crossing Subdivision was approved by the City Council, with conditions, on August 8, 1994. One of the conditions is that the developer take action necessary to complete a satisfactory plan for the reconstruction of 12th Avenue/Holly Drive from Ash Street to Birch Street. To determine the cost of the improvement of 12th Avenue and Holly Drive in this area requires preparation of a Feasibility Report. The cost of preparing this report is estimated to be about $20,000. The developer has requested that the City share in the cost of preparing the report in the form of a credit at the time the proposed lots are assessed for City improvements. When reviewing this request, we noted the following: 1. The City currently has no formal policy regarding feasibility report cost sharing. On at least one other project in the past, it has been done but much smaller costs were involved. 2. The Trapper's Crossing project accounts for about 18% of the front footage along the improvement area to be evaluated by the report. 3. Based on a recent traffic study performed in the area, ignoring the effect of any park complex, the subdivision would ultimately account for about 70% of the traffic on 12th/Holly. 4. The City would not have this report prepared if not for the proposed subdivision. 5. The roadway to be evaluated is a part of the City's Municipal State Aid System of roadways. As such, the City can submit preliminary design costs to be paid for with State Aid funds. After consideration of these items, we recommend that if the roadway improvement project proceeds, the City participate in a maximum of 50% of the cost of preparing this report with the amount not to exceed $10,000. This participation would be in the form of an assessment credit and assumes the City would get reimbursed through the State Aid Account. It is further recommended that a formal policy be prepared regarding feasibility report cost sharing for use in future project discussions. AGENDA ITEM 7C STAFF ORIGINATOR John Powell. Acting City Engineer DATE TOPIC BACKGROUND: February 10. 1995 Report on County Road J Meeting A report will be presented to the City Council at the meeting on Monday, February 13, 1995. OPTIONS: RECOMMENDATION: COUNCIL WORK SESSION CITY OF LINO LAKES COUNCIL MINUTES JANUARY 4, 1995 Staff members present: City Administrator, Randy Schumacher; Assistant to the Administrator, Dan Tesch; 20/20 Visioning Coordinator, Kim Sullivan; Acting City Engineer, John Powell; Community Development Director, Brian Wessel and Clerk -Treasurer, Marilyn Anderson. LINO LAKES MANAGEMENT ASSOCIATION (LLMA) UPDATE, RANDY SCHUMACHER Mr. Schumacher gave each Council Member a copy of a portion of the proposed LLMA settlement document. He noted that Mr. Tesch will be preparing copies of the entire document and distributing them to the City Council later in the week. Mr. Schumacher asked the City Council if they wished to hold another closed session on this matter before it comes before the City Council on Monday, January 9, 1995. Council Member Bergeson asked for a definition of several terms and Mr. Tesch and Mr. Schumacher explained. This item will be placed on the agenda for Monday, January 9, 1995. No other closed sessions will be needed. 1995 ANNUAL APPOINTMENTS, DAN TESCH Mr. Tesch explained that the City Council will be considering appointment to the Park Board, the Planning and Zoning Board and the Circle Pines Utility Commission. He noted that he had not received a very good response to the advertisements that were placed in all three (3) of the local newspapers. Mr. Tesch explained that Ms. Viger is in the process of calling persons who applied for positions on these boards last year to determine if they are still interested in an appointment. If no applicants from last years advertisements are interested, the City Council PAGE 1 COUNCIL WORK SESSION JANUARY 4, 1995 will have to discuss re -advertising the positions. Mr. Tesch will prepare packets of interested candidates for City Council review. He noted that he is in the process of preparing a worksheet for the Council to use to weigh each candidates merits. Council Member Neal noted that the Circulating Pines is no longer in business and asked that proposals be invited from the Forest Lake Times and the Anoka Shopper. REGULAR AGENDA, JANUARY 9, 1995 Mr. Schumacher noted that the LLMA item will be added to this agenda. Mayor Reinert asked that the City Attorney research the question of whether or not there is a legal conflict of interest when a candidate for appointment to a board is also suing the City. Council Member Bergeson asked if there has been any proposal for the intersection of Birch Street and Hodgson Road. Mr. Powell indicated that he is preparing a formal submittal for both the State and County. Council Member Neal explained that the 49 Club is interested in expanding and the owner is interested in meeting with the City. Mr. Wessel will meet with the owner. FAIRVIEW HOSPITAL UPDATE, DICK HOWARD Mr. Dick Howard, Vice President of Development for Fairview Hospitals and Mr. Scott Wordelman, Senior Vice President and lead person for Chisago Hospital and for DMH gave an update regarding the sale of District Memorial Hospital (DMH) in Forest Lake and the Chisago Hospital to Fairview Hospital. Yvonne Henrich, Jack Lannon and LaVarie Rosengren were also present to answer questions from the City Council. Mr. Howard used the overhead projector to help make his presentation. He explained that the State Legislature has enacted legislation to create a regional hospital district along the I35E corridor. A new regional hospital will be constructed by Fairview Hospitals within this corridor just north of Forest Lake. An exact location for this hospital has not yet been selected. The acquisition of both DMH and the Chisago Lakes Hospital by Fairview Hospitals will enable Fairview Hospitals to plan and construct a new facility. The new facility will be a PAGE 2 COUNCIL WORK SESSION JANUARY 4, 1995 multi -health organization providing quality health care for the region. Mr. Howard noted that Fairview Hospital is associated with the Lutheran Church and is very ecumenical in its approach to health care. Mr. Howard presented the mission statement, the values statement and the vision statement prepared by Fairview Hospitals as well as key financial statistics. Mr. Wordelman explained that Chisago Lakes Hospital had determined that there was a need to expand services. Chisago Lakes Hospital also determined that a partner was needed to help provide the services. They selected Fairview Hospitals. At the same time, DMH was also considering affiliating with Fairview Hospitals. The merger between Fairview Hospitals and the Chisago Lakes Hospital was finalized in July, 1994. The merger with DMH was completed on January 3, 1995. Mr. Howard explained that the new facility will be located within an area outlined by the State Legislature which is generally located north of Forest Lake. He noted that there will be opportunities for a variety of services for Lino Lakes. Mr. Howard explained that a new board (regional board) has been created to select a site for the new facility and to assist in the planning. The board will consist of three (3) representatives from Fairview Hospitals, two (2) members from the divisional boards, three (3) members from the communities within the district and one (1) physician. This board will be chaired by Ms. Henrich. The goal was to create a board with broad representation from the communities. Mr. Wordelman explained that the new board will have to "think like a region" not like a representative of a specific community. The board will be "intimately" involved in the process to identify three (3) to five (5) possible sites for the new facility. Additional roles for this board are still unclear. Mayor Reinert explained to the Council that he had invited Mr. Howard and Mr. Wordelman to the meeting to discuss the selection of the regional board. He noted that this project will impact this area for a longtime and felt it was in the interest of Lino Lakes to be a part of the program from the very beginning. Ms. Henrich explained that when the decision was made to select the regional board, there was a strong commitment to obtaining input from the entire district. She noted that Lino Lakes does have representation through LaVarie Rosengren and she felt that her position was one representing the entire southern end of the area. PAGE 3 COUNCIL WORK SESSION JANUARY 4, 1995 Council Member Bergeson said he felt that the orientation of persons living in Lino Lakes was primarily to the south and that it is hard to get anyone to drive north for health services. He felt that this should be considered when planning the new facility. Mr. Howard explained that Fairview Hospitals planned to bring services into the region which may impact the current health care focus of the Lino Lakes residents. Mayor Reinert explained that Fairview Hospitals may have to convince Lino Lakes residents to go north for health care. Mr. Wordelman noted that currently the DMH taxes Lino Lakes for ambulance services. This tax will continue for another year. Mr. Lannon explained that Fairview Hospitals has guaranteed continuation of quality ambulance service for the region. Mr. Wordelman explained that the existing facilities at Chisago Lakes will continue to operate as an acute health care unit. No definite plans have been completed for the DMH. Mayor Reinert thanked everyone for coming this evening. It was noted that Ms. Henrich and Mr. Wordelman will keep Lino Lakes updated on this matter. 1995 GOAL SETTING SESSION, RANDY SCHUMACHER This meeting was set for Saturday, January 21, 1995, 9:00 A.M. to noon. 20/20 VISION UPDATE, RIM SULLIVAN Ms. Sullivan provided a handout for each Council Member. The handout included a draft of the invitations to the two (2) public meetings. The invitations will be mailed on Tuesday of next week. Ms. Sullivan gave a brief oral presentation of the current status of 20/20 Visioning. Ms. Sullivan explained that Council Members and staff are invited to the two (2) public meetings and noted that they are welcomed as observers only. She felt that the citizens needed to know that the City Council and staff support this effort but will not be participating in it. Ms. Sullivan will also be meeting with the Park Board and the Planning and Zoning Board to let them know that they are welcomed as observers and residents not representatives of the City. Mayor Reinert expressed the need to keep the public meetings from becoming a "bitch" session. Ms. Sullivan explained that Mr. Carl Neu will be conducting the meetings and those situations if PAGE 4 COUNCIL WORK SESSION JANUARY 4, 1995 necessary. Council Member Bergeson asked Ms. Sullivan if she felt that the 20/20 Visioning project was adequately staffed. Ms. Sullivan explained that some outside consulting costs have been cut and felt that there was adequate funding for her costs and for Mr. Neu. Ms. Sullivan will prepare a status report for Council review. Ms. Sullivan asked the City Council to give her some feedback as to what each individual member felt is the time for visioning. Is it for two (2) years, five (5) years or 25 years. Mayor Reinert felt that the plan should be open ended. Ms. Sullivan asked if the end result of each committee will be binding on the City Council. Council Member Bergeson felt that the results of the committees should be general and not specific. Mayor Reinert felt that the purpose of this entire project is to tie the City Council to the wishes of the citizens. He felt that they need assurances that everything possible will be done to implement the committee recommendations. Two items that were considered "off limits" for the committees were staff descriptions, staff salary and the 1995 Budget. Council Member Bergeson asked if the visioning concept has been around long enough so that there is an example of what happens in two (2) years, five (5) years etc. Ms. Sullivan explained that the oldest plan that she is aware of was completed in 1988. Ms. Sullivan asked the City Council to give her their comments and suggestions by next Friday. COUNTY LAKES ESTATES UPDATE, JOHN POWELL Mr. Powell explained that construction of the sewer main from the Rice Lake Elementary School east along the north side of Birch Street is scheduled for early spring. The sewer line is needed to serve the Country Lakes Estates subdivision. The Barott family is concerned about the number of trees that will be lost in their front yard. This matter should be resolved in time for the construction to begin as scheduled. Mr. Powell will keep the City Council updated on this matter. MUSA EXPANSION UPDATE, JOHN POWELL Mr. Powell explained that the MUSA expansion proposal in concept form will be brought before the Planning and Zoning Board next PAGE 5 COUNCIL WORK SESSION JANUARY 4, 1995 week. The proposal consists of information regarding what is currently in the MUSA, what developments are planned, and how much in the current MUSA is available for development. A meeting with the Metropolitan Council to "flush out" any other issues has been set following the meeting with the Planning and Zoning Board. Mr. Powell explained that Metropolitan Council has a lot of issues not necessarily related to MUSA. They want to "clean up" these issues. Metropolitan Council is focused on regional concepts and Lino Lakes must make them understand issues that are unique to Lino Lakes. Council Member Bergeson asked if Metropolitan Council has an unlimited supply of MUSA or do they have to pick and choose which request they will accommodate. Mr. Powell explained that they do have a limited supply of service. They are focusing on regional development and also focusing on low income housing. They also look at logical growth patterns and are trying to prevent an explosion in development in any particular area. Council Member Bergeson asked if Lino Lakes has adequate zoning for apartments and other multiple family housing. Mr. Powell felt that Lino Lakes could make a case that a reasonable amount of affordable housing is available for such a young city. Mr. Powell explained that because of the high water table, the DNR regulations and the City Charter, Lino Lakes can make a case for flexibility in the MUSA and administer the land bank concept. Council Member Bergeson asked what option does the City have if the Metropolitan Council refuses the request for land bank MUSA. Mr. Powell explained that Lino Lakes would consider trading MUSA. Mr. Powell explained that the Planning and Zoning Board will hold a public hearing on growth issues and on the MUSA proposal. The matter will then go to the City Council for their consideration and, if approved by the City Council, will be forwarded to the Metropolitan Council for their consideration. Mr. Powell also noted that he had met with the Open Space staff at the Metropolitan Council regarding a proposed "land swap". The issue of affordable housing was raised at this meeting. Mayor Reinert asked Mr. Powell to give his perception of growth for Lino Lakes in 1995. Mr. Powell said he has received a letter from Mr. Hokanson indicating that he intended to proceed with the development of Trapper's Crossing and the Marshan Lake Townhomes. Mr. Powell also met with Mr. Hokanson and outlined the items that would be required by the City. The first requirement is the PAGE 6 COUNCIL WORK SESSION JANUARY 4, 1995 preparation of two (2) feasibility studies, the first for Holly Drive/12th Avenue and the second for the extension of sanitary sewer. Mr. Powell explained that the City Council will meet with the Hugo City Council early next month to discuss an area drainage study that was prepared by the Hugo consulting engineer. Mr. Powell said that he will have a copy of the study later this week. He will meet with the City Council prior to the meeting with the Hugo City Council. DISCUSSION OF CHANGING ELECTION FROM ODD TO EVEN YEARS Mrs. Anderson prepared a memorandum to the City Council explaining that the 1994 Legislature mandated that all council members (a mayor is a member of the council) shall have four (4) year terms. In addition, the Legislature strongly recommended that municipalities conduct even -year elections to coincide with the regular general elections. The City of Lino Lakes, City of Coon Rapids, City of Columbia Heights and the City of Circle Pines are the only cities in Anoka County holding odd -year elections. The City of Coon Rapids is in the process of changing to even -year elections and the City of Columbia Heights is also considering the change. The City of Circle Pines has not yet addressed the issue and is waiting for the Centennial School Board to make a decision as to when they would hold their school board elections. (Centennial School District decided to go to even -year elections.) If the City of Lino Lakes decides to adhere to the Legislature's mandates and recommendations, several important steps must be taken and finalized by June 1, 1995. The Charter Commission must meet and recommend an amendment to the City Charter, Section 2.03, Council Composition and Election and 4.01, Regular Municipal Election revising the term for the mayor and changing from odd -year elections to even -year elections. This amendment must be accomplished by ordinance recommended by the Charter Commission and approved by the City Council. Included with the memorandum to the City Council is a copy of the Coon Rapids City Attorney's opinion on the matter and a copy of the 1994 legislation, a transition schedule and a copy of the text outlining the procedure used in preparing the transition chart. Mrs. Anderson noted the Mr. Hawkins has been requested to give his opinion regarding the impact of the legislation. Mr. Hawkins has asked the League of Minnesota Cities to request a State PAGE 7 COUNCIL WORK SESSION JANUARY 4, 1995 Attorney General's opinion on the matter. Mrs. Anderson will keep the City Council updated on this matter. Council Member Elliott asked the City Council to think about a specific date in February to meet with the Park Board. She will bring this matter to the next Council work session. The meeting was adjourned at 7:45 P.M. These minutes were considered, corrected and approved at a regular meeting of the City Council on February 13, 1995. Marilyn G. Anderson, Vernon F. Reinert, Clerk -Treasurer Mayor PAGE 8