HomeMy WebLinkAbout06-12-2017 Council Meeting MinutesCOUNCIL MINUTES
June 12, 2017
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE June 12, 2017
5 TIME STARTED 6*30 p.m.
6 TIME ENDED 7*30 p.m.
7 MEMBERS PRESENT Council Member Rafferty, Maher,
8 Manthey, and Mayor Reinert
9 MEMBERS ABSENT Council Member Kusterman
10
11 Staff members present: Community Development Director Michael Grochala; Director of Public
12 Safety John Swenson; Finance Director Sarah Cotton; City Planner Katie Larsen; and City Clerk Julie
13 Bartell
14
15 PUBLIC COMMENT
16
17 No one was present to address the council regarding a matter not on the agenda.
18
19 SETTING THE AGENDA
20
21 The agenda was approved as presented.
22
23 CONSENT AGENDA
24
25 Council Member Rafferty moved to approve the Consent Agenda, as amended to remove the payment
26 of $764.30 to CNH from the expenditure authorization. Council Member Manthey seconded the
27 motion. Motion carried on a voice vote.
28
29 ITEM ACTION
30
31 Consideration of Expenditures:
32
33 June 12, 2017 (Check No. 105958 —
34 106045, $292,403.35) Approved
35
36 May 22, 2017 Council Work Session Minutes Approved
37
38 May 22, 2017 City Council Meeting Minutes Approved
39
40 Resolution No. 17-55, Approving the Renewal
41 Of Liquor, Wine, and Beer licenses for the
42 2017/2018 licensing period Approved
43
44 Resolution No. 17-56, Approving Renewal of 2017/2018
45 Tobacco License Renewals Approved
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COUNCIL MINUTES
June 12, 2017
APPROVED
46 Resolution No. 17-51, Approving a Temporary On Sale
47 Liquor License, a Cabaret License, an Exemption for
48 Gambling Permit and Parade Run Permit for the Annual
49 St. Joseph's Catholic Church August Festival Approved
50
51 FINANCE DEPARTMENT REPORT
52
53 2A) Consider Accepting 2016 Audit Report, Redpath and Company, Ltd — Finance Director
54 Cotton introduced Redpath representative Andy Hering who summarily reviewed the results of the
55 audit (the full report and summary on file).
56
57 Council Member Maher asked for additional information on the Certificate for Excellence in
58 Financial Reporting; is that something all cities receive? Representative Hering explained that it is
59 common for cities to apply for the designation but there are some cities that don't apply and
60 occasionally a certificate application may be denied.
61
62 Mayor Reinert remarked that the City has a healthy fund reserve and although those funds are
63 protected from anything other than very conservative investments, he'd like to explore further the best
64 investments.
65
66 Council Member Rafferty moved to accept the 2016 Audit Report as presented. Council Member
67 Manthey seconded the motion. Motion carried on a voice vote.
68
69 ADMINISTRATION DEPARTMENT REPORT
70
71 3A) Consider lst Reading of Ordinance No. 0347, Relating to Liquor and Beer Off -Sales on
72 Sunday — City Clerk Bartell explained that the State Legislature approved and the governor signed a
73 law that legalizes the off -sale of liquor on Sundays, effective July 1, 2017, with sales to be allowed
74 between the hours of 11:00 a.m. and 6:00 p.m. She indicated that city staff has reviewed the city's
75 liquor regulations and prepared an ordinance that would bring the city code into concurrence with the
76 new state law. If the ordinance is finally approved by the council (receives first and second reading),
77 staff will proceed to inform the city's off -sale license holders as part of their annual license renewal
78 on July 1.
79
80 Council Member Maher moved to approve the 15t Reading of Ordinance No. 03-17 as presented.
81 Council Member Rafferty seconded the motion. Motion carried on a voice vote.
82
83 PUBLIC SAFETY DEPARTMENT REPORT
84
85 4A) Consider Resolution No. 17-52, Reaffirming Lino Lakes Participation in Anoka County
86 All Hazard Mitigation Plan — Public Safety Director Swenson reviewed his written report, outlining
87 a) the city's participation in this mitigation plan; b) rule changes that require municipalities to update
88 their participation every five years. He explained that the Plan serves as a blueprint for cities to
89 follow as they make their own preparations for mitigation situations and links the city to FEMA
90 resources.
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COUNCIL MINUTES June 12, 2017
APPROVED
91
92 Mayor Reinert asked if there are any cities that do not participate in the plan and Director Swenson
93 said he knows of none.
94
95 Council Member Maher recommended that the report is good reading for all citizens; it provides
96 valuable insight on the actions that are planned for emergencies.
97
98 Council Member Manthey moved to approve Resolution No 17-52 as presented. Council Member
99 Maher seconded the motion. Motion carried on a voice vote.
100
101 4B) Consider Donation of Seized Property to Bikes for Kids — Public Safety Director Swenson
102 explained the staff recommendation to donate seven bikes to a non-profit program. Donation is
103 allowed under city ordinance for unclaimed property such as in this case. These bicycles have been
104 fully dealt with through the system.
105
106 Council Member Manthey moved to approve the donation of seized property. Council Member
107 Maher seconded the motion. Motion carried on a voice vote.
108
109 PUBLIC SERVICES DEPARTMENT REPORT
110
III There was no report from the Public Services Department.
112
113 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
114
115 6A) Public Hearing; Consider Resolution No. 17-54, Adopting a Street Reconstruction Plan
116 and Authorizing Issuance of Street Reconstruction Bonds — Community Development Director
117 Grochala reviewed a presentation including information on:
118 - The history of improvement projects proposed for West Shadow Lake Drive and LaMotte
119 project;
120 - The proposed Street Reconstruction project does not include sewer or water improvements;
121 street and storm water improvements only;
122 - The 2018 plan would be West Shadow Lake Drive/LaMotte project;
123 - The 2021 plan would include Diane, Elbe, Danube, 81st Street and a stretch of 4th Avenue on
124 the north side;
125 - The amount of funds required for the 2018 project;
126 - Bonding is planned;
127 - City Charter restrictions do not apply;
128 - Plan is subject to reverse referendum;
129 - Plan must be approved unanimously by all council members present at meeting;
130 - Public Hearing is required and is being held tonight.
131
132 The schedule going forward was reviewed, with or without receipt of a valid petition. He clarified
133 that the approval of the Plan would not approve nor commit the city to the issuance of bonds; that
134 would be a separate process and consideration.
135
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COUNCIL MINUTES June 12, 2017
APPROVED
136 He introduced bond counsel from Kennedy and Graven available to answer questions.
137
138 Mayor Reinert opened the public hearing.
139
140 Charles Puskas, 6994 West Shadow Lake Drive, noted that he has read the feasibility study. He
141 noted language in that study that suggests sewer connection could be considered. Community
142 Development Director Grochala remarked that the city has explored the possibility of extending sewer
143 services, there is a trunk main in place on the north end of the project, and he would suggest it would
144 be a wise decision, however, consideration tonight is only for a street and storm water project. Going
145 forward, there will be a review of other improvements and evaluation of sewer and water extension.
146
147 Mayor Reinert recalled past street improvement discussions with neighborhoods where the residents
148 were found to be happy with their well water. It's been more successful to split the type of projects
149 and let people decide on the improvements that best fit their situation. West Shadow Lake Drive has
150 been the subject of discussion for many years and the roadway is in very poor shape and he feels it is
151 irresponsible for the city to not fix the roadway. Having the roadway dug up could create a great
152 opportunity for residents on the street to get their sewer and water improvements done; that is a
153 decision that will be considered by the residents.
154
155 There being no one else wishing to speak, the public hearing was closed at 7:07 p.m.
156
157 Community Development Director Grochala explained the process going forward, if a valid petition
158 is not received, including further development of a project study and development of plans and
159 specifications. This would be a design engineering process but also ongoing discussion process with
160 the neighborhood and impacted property such as the golf course. The first actions that residents will
161 see will be surveyors collecting data, well and septic locating, and establishment of neighborhood
162 meetings to keep people up to date in late August or early September.
163
164 Staff discussed with Council Member Rafferty the process foreseen on consideration of sewer
165 improvements — there will be additional data gathered and presented to the residents and decisions
166 made at that level. The neighborhood will have much opportunity for input to the process.
167
168 Council Member Rafferty moved to approve Resolution No. 17-54 as presented. Council Member
169 Manthey seconded the motion. Motion carried on a voice vote.
170
171 6B) Lino Lakes Elementary School Renovation
172 i. Consider Resolution No. 16451, Approving Site Improvement Performance
173 Agreement
174 ii. Consider Resolution No. 17-53, Approving Maintenance Agreement for
175 Stormwater Management Facilities
176
177 City Planner Larsen recalled previous council approval of renovation plans for Lino Lakes
178 Elementary and she described the type of improvements planned. It is a city standard that a project
179 of this type include the agreements being presented to the council. She noted that the existing
180 crosswalk will be removed based on a decision by the school district and county that is safety based.
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COUNCIL MINUTES
June 12, 2017
APPROVED
181
182 Council Member Manthey asked if there has been discussion about the loss of community access to
183 the school playground and facilities with the removal of the crosswalk. It's odd to him that they are
184 choosing to lose that access. Ms. Larsen indicated that the county and school ultimately make the
185 decision. The council expressed their desire to have the concern on the record. Mayor Reinert
186 pledged that the city is open to resident comments on the matter and oftentimes the city hears those
187 comments first.
188
189 Council Member Rafferty moved to approve Resolution No. 16-151 as presented. Council Member
190 Maher seconded the motion. Motion carried on a voice vote.
191
192 Council Member Rafferty moved to approve Resolution No. 17-53 as presented. Council Member
193 Maher seconded the motion. Motion carried on a voice vote.
194
195 UNFINISHED BUSINESS
196
197 There was no Unfinished Business.
198
199 NEW BUSINESS
200
201 There was no New Business.
202
203 COMMUNITY EVENTS
204
205 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, June 17 from
206 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items.
207
208 BEYOND THE YELLOW RIBBON - Beyond the Yellow Ribbon Lino Lakes is proud to be teaming
209 up with the Chain of Lakes Rotary, Quad Chamber and the Lino Lake Business Community to
210 provide dinner at Veterans Campground on Big Marine Lake. Active military, veterans along with
211 their families and BTYR volunteers are invited to this free evening on June 29 of dining and
212 socializing. There will be free transportation by bus leaving from the American Legion in Lino Lakes
213 or you may drive yourself. The bus boards at 5:20 p.m. We will be leaving the campgrounds at 8pm.
214 Sign up by June 25th at the American Legion in Lino Lakes or on the Beyond the Yellow Ribbon City
215 website.
216
217 COMMUNITY CALENDAR
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221
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224
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226
�- Wednesday, June 14
Monday, June 26
Monday, June 26
Monday, June 26
ConCommunityuniCommunity Calendar —A Look Ahead
June 12
, 2017 through June 26, 2017
6:30 pm, Council Chambers Planning & Zoning Bd
6:30 pm, Community Room Council Work Room
6:30 pm, Council Chambers City Council Meeting
reg council meeting
Wk. Session
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COUNCIL MINUTES June 12, 2017
APPROVED
227 ADJOURN
228
229 The council joined together in offering thanks to the Public Safety and Public Services Divisions in
230 their work to clean up after the severe storm of the previous day.
231
232 There being no further business, the meeting was adjourned at 7:30 p.m.
233
234 These minutes were considered and approved at the regular Co eeting, Jun 17.
235
236
237
238 _
239 Julianne Aartell, City Cler Jeff R inert, Mayor
240
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