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HomeMy WebLinkAbout07-05-2017 Council PacketWORK SESSION AGENDA CITY OF LINO LAKES Wednesday, July 5, 2017 CITY COUNCIL WORK SESSION Community Room (not televised) 6:00 P.M. At 5:30, prior to the regular work session, the council will meet in a closed session to discuss labor negotiation strategies 1. Council Chambers Audio/Visual Upgrades, Jeff Karlson 2. Investment Portfolio Review, Sarah Cotton 3. Sale of Fire Apparatus, John Swenson 4. Public Works Facility Audit Payment and Proposal for Additional Architectural Services, Rick DeGardner 4.5 New Facility Rental Charges Impacting Recreation Department, Rick DeGardner 5. Peddler/Solicitor License Process, Julie Bartell 6. Council Updates on Boards/Commissions, City Council 7. Monthly Progress Report, Jeff Karlson 8. Review Regular Agenda 9. Adjourn WS – Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: July 5, 2017 To: City Council From: Jeff Karlson Re: Council Chambers Audio/Visual Upgrades Background Staff met with Z Systems on June 6 to review the audio/visual design for the master control room and council chambers. Matt Waldron, video engineer at NMTV, will be present at the meeting to review the design and hardware options for the A/V equipment. Once the design options have been approved, staff will go out for bids on the equipment and installation labor. We are certain to get at least two bids—Z Systems and Alpha Video. Requested Council Direction Approve Z Systems’ design for audio/visual upgrades. Attachments Proposed Signal Flow Lino Lakes City Council Chambers Video Systems Upgrade Proposal for Integration, Procurement, and Training Introduction The City of Lino Lakes, Minnesota, records its City Council meetings via a live production system utilizing remotely-controlled cameras, a video switcher, and other traditional production gear. In the council chambers, the main (program) feed from this system is displayed on two large television screens, and well as small TVs dedicated to just the council members. This system is aging and no longer functions properly. All equipment is standard definition only. Public-facing TVs are not large enough for the entire room to view. The chamber microphones are problematic. The guest speaker podium in the main council chamber lacks connectivity for today’s media. In sum, this equipment is due for replacement. The City of Lino Lakes has already contracted Z Systems to provide a detailed engineering design with a list of equipment and part numbers. This proposal is for the implementation of that design, which includes site preparation, purchase of equipment as indicated in the engineering design, installation, and training on how to use the new system. Z Systems, Inc. is a professional video integrator, reseller, and rental house, specializing in the engineering, design, and implementation of customized video and A/V systems. Z Systems is a small business based in Saint Louis Park, MN. Page 2 Introduction Page 3 Our Team Page 4 Our Work Page 5 Featured Technologies Contents Page 6 Project Scope & Overview Page 7 Selected Options and Rationale Page 8 Our Process / Next Steps Page 9 Cost, Billing and Payment Terms Page 10 Console Elevation About Z Systems Project Overview Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 2 Our Team Jeremy will be assisting in the installation and integration of this project. Jeremy has a background in engineering and construction, having worked as a television sound editor and construction contractor for a combined 22 years. Jeremy's education was in networking, and he has certifications from Cisco, Microsoft, and Apple, as well as the ProTools media production suite. As the leader of the integration department, Jay will serve as the lead engineer and project manager. He’s been with Z Systems since 2000 and has run the integration department since 2007. His primary duties here are facility design & engineering, estimating jobs, and managing projects. Jay holds a Bachelor’s Degree with Honors in Broadcasting and Film Production from the University of Iowa. Jay Gallentine | Integration Manager and Lead Engineer jayg@zsyst.com Freddie will function as the primary contact on this project, and his responsibility is to ensure clear communication among all parties and that any customer needs are met in a timely manner. Freddie has a passion for customer service. He brings with him a lifetime of experience in the world of multimedia production and design, having worked as a freelance audio and video producer, as well as a graphic, web, and print designer. Jeremy Hauer | Technician and SAN Specialist jeremyh@zsyst.com Frederick Gotfredson | Account Manager freddieg@zsyst.com Z Systems has decades of combined experience in pro video and A/V integration. We are a team and a family. Here are the people you will be working with throughout this project: Why Z Systems? We ask you questions. Listen to your answers. Simplify the complex. And solve your live production headaches. No matter what, we’ll listen to you. Then we will go to work. We will keep you in the loop along the way and explain everything in terms you can understand. Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 3 As the President of Z Systems, it is John’s responsibility to make sure Z Systems delivers on our promises. John received his degree in electrical engineering and promptly went into the A/V industry right out of college. Job roles have included consultant, design engineer, sales engineer, and now president of Z Systems. John founded Z Systems in 1998 based on a need in the marketplace for a small, elite group of highly technical people to tackle the tough jobs in a very hands-on manner. John Zdechlik | President johnz@zsyst.com Our Work The Saint Paul Chamber Orchestra needed a high-end, multicamera, robotic live production and streaming system installed at the Ordway Theater. The system had to provide superior video and audio fidelity while making use of the Ordway’s existing infrastructure. Although the project unrolled in two major chapters, its design stage addressed both. An initial “Phase One” incorporated four identical high-end Sony cameras, Vinten robotic heads, Ross video router, Yamaha digital audio mixer, and multiple AJA file recorders. This went well and led almost immediately into "Phase Two” which added more cameras, recorders, a Ross switcher, and several pieces of auxiliary gear. During both project phases, Z Systems demonstrated its flexibility and versatility by creating custom interfaces for cameras, screens, and joystick controls. The Sony camera bodies lacked mount points for an A/C adapter. This was solved by modifying off-the-shelf V-mount plates to result in a compact arrangement that’s unobtrusive in the concert hall. One camera is tripod-mounted and used on-stage; the Integration Department fabricated a custom, low profile, quick-disconnect so that the rig may be introduced or withdrawn in a flash. Now that the project has completed, Z Systems works with the SPCO to track the nominal wiring and equipment changes, and rapidly provides assistance in case of trouble. Saint Paul Chamber Orchestra / Ordway Theater Live Production and Streaming System Fabricating orthotic and prosthetic devices is a technically complex and precise process, as is teaching these skills. The instructors in the nationally recognized Orthotics and Prosthetics (O & P) program at Century College knew they needed to significantly improve the quality of their instructional videos, but had no idea how. That’s why Century College staff hired Z Systems to bring our expertise to design and build a custom mobile video production system. Century College Orthotics and Prosthetics Program Portable Video Recording System Z Systems has decades of experience engineering and integrating customized A/V and video solutions. We have worked with city governments, houses of worship, educational institutions, professional sports teams, and Fortune 500 companies. Whatever the job, Z Systems has the experience to get it done correctly, on time and on budget. Trusted Experience with City Governments Z Systems has worked with city and regional governments both big and small throughout the country and Upper Midwest. Including: Minnetonka School Board City of Saint Cloud City of Bloomington City of Eden Prairie City of Minneapolis City of Saint Louis Park State of Minnesota Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 4 Featured Technologies Ross Lightning Control System (LCS) The Ross Lightning Control System is the world’s first and most comprehensive integrated video production solution for any type of assembly. LCS was originally developed to address an ever-increasing demand for open governments, which drives the requirement to provide video to meet the expectations of constituents. In addition to governmental organizations, the same system is an effective solution for corporate, educational, and religious assemblies. Lightning CS answers the challenge to delivering more meetings, with the broadcast quality that viewers expect, without raising operational costs. Ross PIVOTCam PIVOTCam is the perfect companion for assembly, education, corporate, house of worship acquisition, along with event and broadcast POV productions. This camera offers very low cost yet high performance image capture with PTZF that is quiet and accurate; making it a fantastic value. Soundcraft Si Performer 1 Digital Mixer Sitting where a plethora of gear once was, the Si Performer delivers the equivalent of 448 rack units of DSP including sophisticated 4-band fully parametric EQ, full dynamics processing, a comprehensive range of output options and totally flexible routing. As with all Soundcraft consoles, an unmatched range of options exists with which to fully integrate the Si Performer into a legacy system or become the centre of a thriving new installation Revolabs Executive Elite Tabletop Microphone Revolabs is an American company producing top-quality microphones specifically for reproducing speech. The series we chose for this project -Executive Elite –is a low- profile option with a directional pickup pattern that reduces extraneous noise. It also offers an easy-to-interpret mute button with a simple green indicator for “on” and red for “off”. Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 5 Project Scope & Overview Tear-out of existing equipment and wiring infrastructure. Equipment to be stacked to one side with no further attention given it. Wiring to be discarded on-site. Some installed wiring, such as for speakers, may be retained. Break-down and removal of legacy Master Control video system furniture. Furniture to be stacked in a nearby location with no further attention given it. Misc. vacuuming of Master Control floor as required. Misc. labeling of inter-room conduit runs as required. Preparation Staging and Wiring Staging of materials and load-in to jobsite. Cable pull of new wiring between Master Control and Council Chambers. Council Chambers Unpacking and installation/placement of new equipment, as indicated on CAD drawings. Some legacy equipment, such as audio speakers, may be re-used depending on final equipment configuration. Labeling and dressing of power cords. All wiring, as indicated on CAD drawings. Misc. labeling of equipment. Coordination with Lino Lakes IT on user account and installed software for Podium PC. Master Control Unpacking & assembly of new console and rack. Unpacking & rack-up of new equipment. Installation of rack and console power strips as required. Labeling and dressing of new equipment power cords. All wiring, as indicated on CAD drawings. Conversation with customer regarding recording format to be used on file recorder and DVD-R. Configuration of settings on file recorder and DVD-R, as determined by conversation with customer. Misc. labeling of equipment as required. Continued on next page System Diagrams See CAD drawings in the collection "COUNCIL CHAMBERS REDESIGN," prepared by Z Systems: CONSOLE ELEVATION - MASTER CONTROL BLOCK DIAGRAM -DAIS MICS AND SCREENS BLOCK DIAGRAM -CAMERAS AND PODIUM BLOCK DIAGRAM -MASTER CONTROL ROSS BLOCK DIAGRAM - OUTBOARD GEAR Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 6 Project Scope & Overview Commissioning Testing of installed wiring base. Programming of mixer for up to two "scenes," or use types. One will be a city council meeting; the other is to be determined. Assistance to Ross personnel during their on-site commissioning of the Lightning Control System. Coordination with third party entities such as cable stations during wring-out of signal flow between the Lino Lakes facility and their own. Up to a two-hour overview for customer on installed system. Topics to be covered include use of mixer, file recorder, microphones, and podium equipment. Client reference binder containing full system diagrams, user manuals, warranty details, and support contact information. All project management. Scope of Project does NOT Include: Any tasks not specifically mentioned above. Installation/wiring/integration tasks on any equipment not on the Z Systems CAD drawings. Based on our site survey as well as on conversations with Lino Lakes city officials and North Metro TV, we have included our recommended configuration in the attached purchase agreement. For reasons including cost, ease of use, and compatibility, the cameras to be installed will be Ross PIVOTCams and not the optional Panasonic AW-HE40S cameras. Because we are using Ross LCS software, which provides a clean and easy to use GUI for switching utilizing the Ross Carbonite switcher, we will not be installing the Carbonite switcher (CB-SOLO) with control panel. The switcher will be controlled via computer touchscreen interface. We have omitted the redundant power supply option (PSU-12V9A-6PIN) for the Ross Carbonite switcher from this proposal for cost reasons. Included with the Ross Lightning Control System is eXpression Live, a tool to generate and display static (image-based) graphics. For this reason, we have omitted the following options from this proposal: eXpression Prime (more advanced graphics system) and Ross Datalinq (tool to pull data from outside sources for use in graphics, such as sports statistics, etc.) Optional Equipment and Services Signal Flow For a description of the signal flow, please refer to the Z Systems document "Lino Lakes Signal Flow Description." Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 7 Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Our Process / Next Steps 1.We meet with you at your facility, discuss your current system and take as many photos as we can to get an idea of exactly what equipment you have, how it is installed, and where it is located. We sit down with you and discuss: 1.What are your challenges (what isn’t working) with your current system? 2.What do you like about your current system? 3.What kind of functionality do you want to achieve with your new system? 4.What is your timeline to complete this project, and what is your expected budget? 2.We take all of this information into account and get to work drafting an outline and sketch of your new system. This includes equipment, basic connectivity diagrams or flowcharts, and any optional functionality or equipment requested by you. 3.We meet you again to make sure that our proposed concept is exactly what you are looking for. Then we make revisions, if need be. 4.You are presented with a formal proposal. We make detailed engineering plans and equipment lists in preparation for install and procurement. 5.The customer indicates they are prepared to move ahead with the project by signing the proposal, and paying any down payments, if necessary. 6.Before the procurement of your new equipment begins, the account manager, lead engineer and president of Z Systems sign off on the project to make sure no details are missed. 7.We order your equipment, and begin the integration and installation process. 8.After integration is complete, training begins, and we make sure you and your staff know how to use your new system. Our Process Continued on next page Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 8 Next Steps July 2017 Lino Lakes City Council will review the current proposal. Any changes requested to current proposal will be made. Upon approval, the process of procurement and integration will begin. August 2017 If project is approved in July, work is expected to be completed on this project by late September, 2017. Billing and Payment Part of this proposal includes the commissioning of Ross products and on-site training, to make sure that Lino Lakes staff knows how to use the features of this technology. The required services are included in cost total below, but the additional travel and accommodation costs will be in added to the final invoice. Protect Your Investment with an Annual Service Contract Technology is ever changing, and maintenance issues arise from time to time. Bronze Level Service Contract: Phone support only. On-site visits will be billed on a time and materials basis. $1,936 (one year) Silver Level Service Contract : On-site per-incident support and phone support. $3,372 (one year) Gold Level Service Contract: In addition to per-incident support, we regularly visit your facility to do preventative maintenance to ensure maximum uptime for your system. $4,816 (one year) Payment Terms 50% down payment with the signed contract is required to commence this project. Upon substantial completion, an invoice for the balance due will be submitted with net 15 day terms. Cost Breakdown Ross Lightning Control System and Carbonite Switching System $27,329 Ross PIVOTCam and Controller (4)$18,512 Podium Equipment $4,707 Video Monitoring System $5,920 Council Dais $7,186.50 Master Control $18,203 Installation Materials $9,970 Ross Commissioning and Training Services $11,375 + travel and accommodation Installation Labor (lot –per scope above)$34,214 Z Systems “Design and Build” Package Discount -$15,824.57 Total Cost $119,967 * Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com •Does not include Ross travel and accommodation •Shipping charges will be added to final invoice. Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 9 Ross Commissioning and Training Services (required) Console Elevation System Diagrams See CAD drawings in the collection "COUNCIL CHAMBERS REDESIGN," prepared by Z Systems: CONSOLE ELEVATION - MASTER CONTROL BLOCK DIAGRAM -DAIS MICS AND SCREENS BLOCK DIAGRAM -CAMERAS AND PODIUM BLOCK DIAGRAM -MASTER CONTROL ROSS BLOCK DIAGRAM - OUTBOARD GEAR Z Systems, inc, 3724 Oregon Ave. South • St. Louis Park, MN 55426-4339 • (952) 974-3140 • zsyst.com Lino Lakes City Council Chambers Upgrade June 27, 2017 Page 10 WS – Item 2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: July 5, 2017 To: City Council From: Sarah Cotton, Finance Director Re: Investment Portfolio Review Background At the June 5, 2017, City Council Work Session, the City Council requested further information regarding the City’s investments. Lynn Cornwell, Wells Fargo Securities, will be in attendance at the Work Session to present information regarding the current market, as well as, the City’s investment portfolio history and performance. Requested Council Direction None Attachments City of Lino Lakes – Investment Report Investment Policy Minnesota Statute 118A City of Lino Lakes – Investment Report Market Commentary June 22, 2017 Economy Activity and Labor Market •Job gains have moderated but remain solid throughout this year and the unemployment rate has declined. •Household spending has picked up in recent months and business fixed investment has continued to expand. •The labor market has continued to strengthen and economic activity has been rising moderately so far this year. The Committee continues to expect that economic activity will expand at a moderate pace and labor market conditions will strengthen further. •In the near-term, risks to the economic outlook appear balanced, but the Committee is monitoring inflation closely. Inflation •Inflation is expected to remain somewhat below 2% in the near-term but stabilize around the Committee's 2% objective over the medium-term. •Market-based measures of inflation compensation remain low, and survey-based measures of longer-term inflation expectations are little changed. Dual Mandate •The Committee decided to raise the target range for the federal funds rate to 1.00 to 1.25%. •Monetary policy remains accommodative, supporting some further strengthening in labor market conditions and a sustained return to 2% inflation. •The Committee will continue to reinvest principal payments from its holdings of agency debt, agency MBS and Treasury securities. •The Committee currently expects to begin implementing a balance sheet normalization program this year. Next FOMC decision: July 26, 2017 Date 6/19/2017 MTY Yield MTY Yield MTY Yield MTY Yield MTY Yield 1m 0.83%3m 1.05%1Y 1.30%1Y 1.32%30-Day 1.15% 3m 1.00%6m 1.13%2Y 1.45%2Y 1.48%60-Day 1.17% 6m 1.11%1Y 1.26%5Y 2.10%5Y 2.16%90-Day 1.25% 1Y 1.19%2Y 1.40%10Y 2.48%10Y 2.86% 2Y 1.32%5Y 1.86% 5Y 1.74%10Y 2.57% 10Y 2.15% Date 6/19/2017 MTY Yield MTY/Ca11 Yield MTY Yield MTY Yield MTY Yield 3m 1.10%1Y/3M 1.20%1Y 1.55%1Y 1.65%30-Day 1.43% 6m 1.20%1.5Y/3M 1.31%2Y 1.70%2Y 1.81%60-Day 1.45% 1Y 1.40%2Y/6M 1.42%5Y 2.27%5Y 2.66%90-Day 1.55% 2Y 1.60%3Y/6M 1.62%10Y 2.92%10Y 3.30% 5Y 2.20%5Y/6M 1.91% Source: Wells Fargo Securities and Bloomberg Brokered CDs Agy Callable (1x)Corporate Bonds (A-rated) Txbl Municipals (A-rated) CP (A2/P2) Corporate Bonds (AA-rated) Txbl Municipals (AAA-rated) CP (A1/P1) Current Market Yields U.S. Treasuries Agy Bullet City of Lino Lakes – Investment Report Source: Bloomberg, Wells Fargo Securities Periodic Portfolio Book Yield and Treasury Benchmark Yield Portfolio History Total Par Unrealized Wtg Avg Effective Mkt. Avg.Benchmark Avg Bk Average Average Ratings # of Date ($000)G/L ($000)Life(Yrs)Duration Convexity YTW (%)Tsy Yld (%)Yld (%)Coupon(%)Price($)Moody S&P Positions 05/31/2017 32,592 (96)1.99 1.53 (0.13)1.37 1.24 1.31 1.60 100.44 Aa1 AA 92 04/28/2017 29,791 (65)1.93 1.51 (0.14)1.29 1.19 1.25 1.55 100.61 Aa2 AA 84 03/31/2017 30,535 (84)1.94 1.52 (0.13)1.23 1.14 1.54 1.67 100.55 Aa2 AA 86 02/28/2017 30,635 (65)1.98 1.56 (0.10)1.30 1.05 1.56 1.69 100.64 Aa2 AA 87 01/31/2017 40,133 (71)1.57 1.24 (0.08)1.11 0.82 1.26 1.38 100.49 Aa2 AA 94 12/30/2016 26,720 (85)2.45 1.95 (0.11)1.57 1.13 1.55 1.92 100.72 Aa2 AA 88 11/30/2016 22,287 61 1.92 1.47 (0.14)1.21 0.90 1.43 1.76 100.94 Aa2 AA 73 10/31/2016 23,029 135 1.93 1.45 (0.12)1.08 0.66 1.41 1.74 101.26 Aa2 AA 76 09/30/2016 23,775 158 1.95 1.47 (0.11)1.10 0.62 1.39 1.73 101.36 Aa2 AA 79 08/31/2016 24,524 196 2.08 1.52 (0.12)0.95 0.62 1.39 1.72 101.50 Aa2 AA 81 07/29/2016 24,774 191 2.14 1.57 (0.12)1.04 0.54 1.40 1.73 101.49 Aa2 AA 82 Current Portfolio Performance Average Convexity:(0.13)Unrealized Gain/(Loss) ($000): Average Book Yield:1.31 Total Par Value ($000): Average Effective Duration:1.53 Annual Interest Income ($000): $32,592 $495 ($96) Portfolio Sector Allocations City of Lino Lakes – Investment Report Important Disclosures Relating to Conflicts of Interest and Potential Conflicts of Interest Accuracy of Information About Wells Fargo Securities Copyright© 2017 Wells Fargo & Company SECURITIES: NOT FDIC:-INSURED/NOT BANK-GUARANTEED/MAY LOSE VALUE Wells Fargo Securities is the trade name for the capital markets and investment banking services of Wells Fargo & Company and its subsidiaries, including but not limited to Wells Fargo Securities, LLC, a member of NYSE, FINRA, NFA and SIPC, Wells Fargo Prime Services, LLC, a member of FINRA, NFA and SIPC, and Wells Fargo Bank, N.A. Wells Fargo Securities, LLC and Wells Fargo Prime Services, LLC are distinct entities from affiliated banks and thrifts. Wells Fargo Securities, LLC may sell or buy the subject securities to/from customers on a principal basis. Wells Fargo Securities, LLC has or may hav e proprietary positions in the securities mentioned herein. The trading desk has or may have proprietary positions in the securities mentioned herein. The author’s compensation is based on, among other things, Wells Fargo Securities, LLC’s overall performance, the profitability of Wells Fargo Securities, LLC’s Markets Division and the profitability of the trading desk. This account summary was prepared by Wells Fargo Securities Fixed Income Market and Portfolio Strategy and is not a substitute for your monthly statement or trade confirmation. Prices and yields are current as of the date of this summary and are subject to change and availability; past performance is no guarantee of future results. Municipal leases are shown at their par value. Any rating provided for a municipal lease investment is a rating associated with the lessee, and does not constitute a rating of the lease investment itself. For Securities held away from Wells Fargo Securities, cost data and acquisition dates have not been verified and positions may not be covered by SIPC. The indicative valuation(s) provided in this report are for information purposes only and are intended for use solely by the addressee. The information contained herein is derived from sources that Wells Fargo Securities in good faith considers reliable, however Wells Fargo Securities does not guarantee the accuracy, reliability or completeness of this information and makes no warranty, express or implied, with respect thereto. The indicative valuations do not represent advice, an offer to purchase or sell any security or other instrument either at the indicative valuation(s) or any other price(s). There is no representation that any transaction can or could have been effected at the indicative valuation(s). The indicative valuations contained herein represent estimates as of the stated valuation date and are subject to change without notice. Such estimates do not necessarily reflect Wells Fargo Securities' internal bookkeeping or theoretical model-based valuation. The indicative valuations are based on certain assumptions, and different assumptions, by Wells Fargo Securities or any other source may yield substantially different results. These valuations also may vary from those of another Wells Fargo division, since they may use other sources of market information or make calculations as of a different time. Wells Fargo Securities is not responsible for any loss or damage arising out of any person's use of or reliance upon the information contained herein or otherwise, including but not limited to, errors (including errors of transmission), inaccuracies, omissions, changes in market factors or other conditions or any other circumstances whether or not such errors are within Wells Fargo Securities' control. Under no circumstances shall Wells Fargo Securities be liable for special or consequential damages that arise from any person's use of or reliance upon the information contained herein, even if Wells Fargo Securities has been advised of the possibility of such damages. 1 CITY OF LINO LAKES INVESTMENT POLICY I. Scope This policy applies to the investment of all municipal funds. 1. Pooling of Funds Except for cash in certain restricted and special funds, the City of Lino Lakes will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. II. General Objectives The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield: 1. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risks and interest rate risk. a. Credit Risk The City of Lino Lakes will minimize credit risks, the risk of loss due to the failure of the security issuer or backer, by: * Limiting investments to those investments specified in Minnesota Statutes 118A * Annually appointing the financial institutions, broker/dealers, intermediaries, and advisers. * Diversifying the investment portfolio so that potential losses on individual securities will be minimized. b. Interest Rate Risk The City of Lino Lakes will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates, by: * Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations. * Investing municipal funds primarily in shorter-term securities. 2 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonable anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: * A security with declining credit may be sold early to minimize loss of principal. * A security swap would improve the quality, yield, or target duration in the portfolio. * Liquidity needs of the portfolio require that the security be sold. III. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Delegation of Authority Authority to manage the investment program is granted to the investment officer and appointed employee in cases of his/her unavailability. Responsibility for the operation of the investment program is hereby delegated to the investment officer, who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures should include references to: safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the investment officer. The investment officer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 3 IV. Safekeeping and Custody 1. Authorized Financial Dealers and Institutions A list will be maintained of financial institutions authorized to provide investment services. In addition, a list also will be maintained of approved security broker/dealers per statute 118A.06. Representatives within the institutions providing investments should be licensed with the appropriate federal and state agencies. A minimum capital requirement of $5,000,000 and at least five years of operation is mandatory. From time to time, the City Council may choose to invest in instruments offered by minority and community financial institutions. In such situations, a waiver to the criteria under Paragraph 1 may be granted. All terms and relationships will be fully disclosed prior to purchase and will be reported to the appropriate entity on a consistent basis and should be consistent with state or local law. These types of investment purchases should be approved by the appropriate legislative or governing body in advance. 2. Internal Controls The investment officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of The City of Lino Lakes are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management. V. Suitable and Authorized Investments 1. Investment Types Consistent with Minnesota State Statute 118A, the following investments will be permitted by this policy: * U.S. government obligations, U.S. government agency obligations, and U.S. government instrumentality obligations, which have a liquid market with a readily determinable market value, * Certificates of deposit and other evidences of deposit at financial institutions, bankers’ acceptances, and commercial paper, rated in the highest tier (e.g., A-1, P-1, F-1, or D-1 or higher) by a nationally recognized rating agency; commercial paper shall mature in 270 days or less; * Investment-grade obligations of state, local governments and public authorities; * Repurchase agreements; * Money market mutual funds; * Local government investment pools, either state-administered or through joint powers statutes and other intergovernmental agreement legislation. Investment in derivatives under Minnesota State Statute 118A.04, Subd. 6 shall not be permitted. 4 VI. Investment Parameters 1. Diversification The investments shall be diversified by: * limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding U.S. Treasury securities), * limiting investment in securities that have higher credit risks, VII. Reporting 1. Methods The investment officer shall prepare an investment report monthly that is given to the City Administrator. Annually, investments are audited for legality and generally accepted accounting practices by an independent auditor. 2. Performance Standards The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return during a market/economic environment of stable interest rates. VIII. Policy Considerations 1. Exemption Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy. 2. Amendments This policy shall be reviewed on a regular basis. Any changes must be approved by the investment officer and any other appropriate authority,. as well as the individual(s) charged with maintaining internal controls. IX. List of Attachments The following documents, as applicable, are attached to this policy: * Relevant investment statutes and ordinances. * Listing of authorized broker/dealers and financial institutions. * Resolution adopting current policy. Adopted per Resolution 29-91 dated March 25, 1991. Amended per Resolution 97-149 dated October 13, 1997. Amended per Resolution 98-178 dated December 21, 1998. CHAPTER 118A​ DEPOSIT AND INVESTMENT OF LOCAL PUBLIC FUNDS​ DEFINITIONS.​118A.01​ DEPOSITORIES; INVESTING: SALES, PROCEEDS,​ IMMUNITY.​ 118A.02​ WHEN AND WHAT COLLATERAL REQUIRED.​118A.03​ INVESTMENTS.​118A.04​ CONTRACTS AND AGREEMENTS.​118A.05​ SAFEKEEPING; ACKNOWLEDGEMENTS.​118A.06​ ADDITIONAL INVESTMENT AUTHORITY.​118A.07​ NO SUPERSEDING EFFECT.​118A.08​ 118A.01 DEFINITIONS.​ Subdivision 1. Application. The definitions in this section apply to sections 118A.01 to 118A.06.​ Subd. 2. Government entity. (a) "Government entity" means a county, city, town, school district,​ hospital district, public authority, public corporation, public commission, special district, any other political​ subdivision, except an entity whose investment authority is specified under chapter 11A or 356A.​ (b) For the purposes of sections 118A.02 and 118A.03 only, the term includes an American Indian tribal​ government entity located within a federally recognized American Indian reservation.​ Subd. 3. Financial institution. "Financial institution" means a savings association, commercial bank,​ trust company, credit union, or industrial loan and thrift company.​ Subd. 4. Public funds. "Public funds" means all general, special, permanent, trust, and other funds,​ regardless of source or purpose, held or administered by a government entity, unless otherwise restricted.​ History: 1996 c 399 art 1 s 2; 1999 c 151 s 39​ 118A.02 DEPOSITORIES; INVESTING: SALES, PROCEEDS, IMMUNITY.​ Subdivision 1. Designation; delegation. (a) The governing body of each government entity shall​ designate, as a depository of its funds, one or more financial institutions.​ (b) The governing body may authorize the treasurer or chief financial officer to:​ (1) designate depositories of the funds;​ (2) make investments of funds under sections 118A.01 to 118A.06 or other applicable law; or​ (3) both designate depositories and make investments as provided in this subdivision.​ Subd. 2. Sale; proceeds; immunity, if loss. (a) The treasurer or chief financial officer of a government​ entity may at any time sell obligations purchased pursuant to this section and the money received from such​ sale, and the interest and profits or loss on such investment shall be credited or charged, as the case may be,​ to the fund from which the investment was made.​ (b) Neither such official nor government entity, nor any other official responsible for the custody of​ such funds, shall be personally liable for any loss sustained from the deposit or investment of funds in​ accordance with the provisions of sections 118A.04 and 118A.05.​ History: 1996 c 399 art 1 s 3​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 118A.02​MINNESOTA STATUTES 2016​1​ 118A.03 WHEN AND WHAT COLLATERAL REQUIRED.​ Subdivision 1. For deposits beyond insurance. To the extent that funds on deposit at the close of the​ financial institution's banking day exceed available federal deposit insurance, the government entity shall​ require the financial institution to furnish collateral security or a corporate surety bond executed by a company​ authorized to do business in the state. For the purposes of this section, "banking day" has the meaning given​ in Federal Reserve Board Regulation CC, Code of Federal Regulations, title 12, section 229.2(f), and​ incorporates a financial institution's cutoff hour established under section 336.4-108.​ Subd. 2. In lieu of surety bond. The following are the allowable forms of collateral in lieu of a corporate​ surety bond:​ (1) United States government Treasury bills, Treasury notes, Treasury bonds;​ (2) issues of United States government agencies and instrumentalities as quoted by a recognized industry​ quotation service available to the government entity;​ (3) general obligation securities of any state or local government with taxing powers which is rated "A"​ or better by a national bond rating service, or revenue obligation securities of any state or local government​ with taxing powers which is rated "AA" or better by a national bond rating service;​ (4) general obligation securities of a local government with taxing powers may be pledged as collateral​ against funds deposited by that same local government entity;​ (5) irrevocable standby letters of credit issued by Federal Home Loan Banks to a municipality​ accompanied by written evidence that the bank's public debt is rated "AA" or better by Moody's Investors​ Service, Inc., or Standard & Poor's Corporation; and​ (6) time deposits that are fully insured by any federal agency.​ Subd. 3. Amount. The total amount of the collateral computed at its market value shall be at least ten​ percent more than the amount on deposit at the close of the financial institution's banking day, except that​ where the collateral is irrevocable standby letters of credit issued by Federal Home Loan Banks, the amount​ of collateral shall be at least equal to the amount on deposit at the close of the financial institution's banking​ day. The financial institution may furnish both a surety bond and collateral aggregating the required amount.​ Subd. 4. Assignment. Any collateral pledged shall be accompanied by a written assignment to the​ government entity from the financial institution. The written assignment shall recite that, upon default, the​ financial institution shall release to the government entity on demand, free of exchange or any other charges,​ the collateral pledged. Interest earned on assigned collateral will be remitted to the financial institution so​ long as it is not in default. The government entity may sell the collateral to recover the amount due. Any​ surplus from the sale of the collateral shall be payable to the financial institution, its assigns, or both.​ Subd. 5. Withdrawal of excess collateral. A financial institution may withdraw excess collateral or​ substitute other collateral after giving written notice to the government entity and receiving confirmation.​ The authority to return any delivered and assigned collateral rests with the government entity.​ Subd. 6. Default. For purposes of this section, default on the part of the financial institution includes,​ but is not limited to, failure to make interest payments when due, failure to promptly deliver upon demand​ all money on deposit, less any early withdrawal penalty that may be required in connection with the withdrawal​ of a time deposit, or closure of the depository. If a financial institution closes, all deposits shall be immediately​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 2​MINNESOTA STATUTES 2016​118A.03​ due and payable. It shall not be a default under this subdivision to require prior notice of withdrawal if such​ notice is required as a condition of withdrawal by applicable federal law or regulation.​ Subd. 7. Safekeeping. All collateral shall be placed in safekeeping in a restricted account at a Federal​ Reserve bank, or in an account at a trust department of a commercial bank or other financial institution that​ is not owned or controlled by the financial institution furnishing the collateral. The selection shall be approved​ by the government entity.​ History: 1996 c 399 art 1 s 4; 2003 c 51 s 15,16; 2004 c 151 s 1,2; 2004 c 174 s 2; 2007 c 44 s 7; 2007​ c 57 art 3 s 39; 2008 c 154 art 10 s 1; 2014 c 292 s 1​ 118A.04 INVESTMENTS.​ Subdivision 1. What may be invested. Any public funds, not presently needed for other purposes or​ restricted for other purposes, may be invested in the manner and subject to the conditions provided for in​ this section.​ Subd. 2. United States securities. Public funds may be invested in governmental bonds, notes, bills,​ mortgages (excluding high-risk mortgage-backed securities), and other securities, which are direct obligations​ or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations​ created by an act of Congress.​ Subd. 3. State and local securities. Funds may be invested in the following:​ (1) any security which is a general obligation of any state or local government with taxing powers which​ is rated "A" or better by a national bond rating service;​ (2) any security which is a revenue obligation of any state or local government which is rated "AA" or​ better by a national bond rating service;​ (3) a general obligation of the Minnesota housing finance agency which is a moral obligation of the​ state of Minnesota and is rated "A" or better by a national bond rating agency; and​ (4) any security which is an obligation of a school district with an original maturity not exceeding 13​ months and (i) rated in the highest category by a national bond rating service or (ii) enrolled in the credit​ enhancement program pursuant to section 126C.55.​ Subd. 4. Commercial papers. Funds may be invested in commercial paper issued by United States​ corporations or their Canadian subsidiaries that is rated in the highest quality category by at least two​ nationally recognized rating agencies and matures in 270 days or less.​ Subd. 5. Time deposits. Funds may be invested in time deposits that are fully insured by the Federal​ Deposit Insurance Corporation or bankers acceptances of United States banks.​ Subd. 6. High-risk mortgage-backed securities. For the purposes of this section and section 118A.05,​ "high-risk mortgage-backed securities" are:​ (1) interest-only or principal-only mortgage-backed securities; and​ (2) any mortgage derivative security that:​ (i) has an expected average life greater than ten years;​ (ii) has an expected average life that:​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 118A.04​MINNESOTA STATUTES 2016​3​ (A) will extend by more than four years as the result of an immediate and sustained parallel shift in the​ yield curve of plus 300 basis points; or​ (B) will shorten by more than six years as the result of an immediate and sustained parallel shift in the​ yield curve of minus 300 basis points; or​ (iii) will have an estimated change in price of more than 17 percent as the result of an immediate and​ sustained parallel shift in the yield curve of plus or minus 300 basis points.​ Subd. 7. Temporary general obligation bonds. Funds may be invested in general obligation temporary​ bonds of the same government entity issued under section 429.091, subdivision 7, 469.178, subdivision 5,​ or 475.61, subdivision 6.​ Subd. 8. Debt service funds. Funds held in a debt service fund may be used to purchase any obligation,​ whether general or special, of an issue which is payable from the fund, at such price, which may include a​ premium, as shall be agreed to by the holder, or may be used to redeem any obligation of such an issue prior​ to maturity in accordance with its terms. The securities representing any such investment may be sold by​ the government entity at any time, but the money so received remains part of the fund until used for the​ purpose for which the fund was created. Any obligation held in a debt service fund from which it is payable​ may be canceled at any time unless otherwise provided in a resolution or other instrument securing obligations​ payable from the fund.​ Subd. 9. Broker; statement and receipt. (a) For the purpose of this section and section 118A.05, the​ term "broker" means a broker-dealer, broker, or agent of a government entity, who transfers, purchases,​ sells, or obtains securities for, or on behalf of, a government entity.​ (b) Prior to completing an initial transaction with a broker, a government entity shall provide annually​ to the broker a written statement of investment restrictions which shall include a provision that all future​ investments are to be made in accordance with Minnesota Statutes governing the investment of public funds.​ (c) A broker must acknowledge annually receipt of the statement of investment restrictions in writing​ and agree to handle the government entity's account in accordance with these restrictions. A government​ entity may not enter into a transaction with a broker until the broker has provided this written agreement to​ the government entity.​ (d) The state auditor shall prepare uniform notification forms which shall be used by the government​ entities and the brokers to meet the requirements of this subdivision.​ History: 1996 c 399 art 1 s 5; 2013 c 143 art 12 s 1; 2014 c 292 s 2,3​ 118A.05 CONTRACTS AND AGREEMENTS.​ Subdivision 1. May enter into. In addition to other authority granted in sections 118A.01 to 118A.06,​ government entities may enter into contracts and agreements as follows.​ Subd. 2. Repurchase agreements. Repurchase agreements consisting of collateral allowable in section​ 118A.04, and reverse repurchase agreements may be entered into with any of the following entities:​ (1) a financial institution qualified as a "depository" of public funds of the government entity;​ (2) any other financial institution which is a member of the Federal Reserve System and whose combined​ capital and surplus equals or exceeds $10,000,000;​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 4​MINNESOTA STATUTES 2016​118A.04​ (3) a primary reporting dealer in United States government securities to the Federal Reserve Bank of​ New York; or​ (4) a securities broker-dealer licensed pursuant to chapter 80A, or an affiliate of it, regulated by the​ Securities and Exchange Commission and maintaining a combined capital and surplus of $40,000,000 or​ more, exclusive of subordinated debt.​ Reverse agreements may only be entered into for a period of 90 days or less and only to meet short-term​ cash flow needs. In no event may reverse repurchase agreements be entered into for the purpose of generating​ cash for investments, except as stated in subdivision 3.​ Subd. 3. Securities lending agreements. Securities lending agreements, including custody agreements,​ may be entered into with a financial institution meeting the qualifications of subdivision 2, clause (1) or (2),​ and having an office located in Minnesota. Securities lending transactions may be entered into with entities​ meeting the qualifications of subdivision 2 and the collateral for such transactions shall be restricted to the​ securities described in this section and section 118A.04.​ Subd. 4. Minnesota joint powers investment trust. Government entities may enter into agreements​ or contracts for:​ (1) shares of a Minnesota joint powers investment trust whose investments are restricted to securities​ described in this section, section 118A.04, and section 118A.07, subdivision 7;​ (2) units of a short-term investment fund established and administered pursuant to regulation 9 of the​ Office of the Comptroller of the Currency, in which investments are restricted to securities described in this​ section and section 118A.04;​ (3) shares of an investment company which is registered under the Federal Investment Company Act​ of 1940 and which holds itself out as a money market fund meeting the conditions of rule 2a-7 of the Securities​ and Exchange Commission and is rated in one of the two highest rating categories for money market funds​ by at least one nationally recognized statistical rating organization; or​ (4) shares of an investment company which is registered under the Federal Investment Company Act​ of 1940, and whose shares are registered under the Federal Securities Act of 1933, as long as the investment​ company's fund receives the highest credit rating and is rated in one of the two highest risk rating categories​ by at least one nationally recognized statistical rating organization and is invested in financial instruments​ with a final maturity no longer than 13 months.​ Subd. 5. Guaranteed investment contracts. Agreements or contracts for guaranteed investment contracts​ may be entered into if they are issued or guaranteed by United States commercial banks, domestic branches​ of foreign banks, United States insurance companies, or their Canadian subsidiaries, or the domestic affiliates​ of any of the foregoing. The credit quality of the issuer's or guarantor's short- and long-term unsecured debt​ must be rated in one of the two highest categories by a nationally recognized rating agency. Agreements or​ contracts for guaranteed investment contracts with a term of 18 months or less may be entered into regardless​ of the credit quality of the issuer's or guarantor's long-term unsecured debt, provided that the credit quality​ of the issuer's short-term unsecured debt is rated in the highest category by a nationally recognized rating​ agency. Should the issuer's or guarantor's credit quality be downgraded below "A", the government entity​ must have withdrawal rights.​ History: 1996 c 399 art 1 s 6; 1997 c 219 s 1; 2000 c 493 s 1; 2005 c 152 art 1 s 2; 2010 c 234 s 1;​ 2010 c 385 s 4; 2013 c 143 art 12 s 2; 2014 c 292 s 4​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 118A.05​MINNESOTA STATUTES 2016​5​ 118A.06 SAFEKEEPING; ACKNOWLEDGEMENTS.​ (a) Investments, contracts, and agreements may be held in safekeeping with:​ (1) any Federal Reserve bank;​ (2) any bank authorized under the laws of the United States or any state to exercise corporate trust​ powers, including, but not limited to, the bank from which the investment is purchased;​ (3) a primary reporting dealer in United States government securities to the Federal Reserve Bank of​ New York; or​ (4) a securities broker-dealer, or an affiliate of it, that meets the following requirements:​ (i) it is registered as a broker-dealer under chapter 80A or is exempt from the registration requirements;​ (ii) it is regulated by the Securities and Exchange Commission; and​ (iii) it maintains insurance through the Securities Investor Protection Corporation or excess insurance​ coverage in an amount equal to or greater than the value of the securities held.​ (b) The government entity's ownership of all securities under paragraph (a) must be evidenced by written​ acknowledgments identifying the securities by the names of the issuers, maturity dates, interest rates, CUSIP​ number, or other distinguishing marks.​ History: 1996 c 399 art 1 s 7; 2010 c 234 s 2​ 118A.07 ADDITIONAL INVESTMENT AUTHORITY.​ Subdivision 1. Authority provided. As used in this section, "governmental entity" means a city with a​ population in excess of 200,000, a county that contains a city of that size, or the Metropolitan Council. If a​ governmental entity meets the requirements of subdivisions 2 and 3, it may exercise additional investment​ authority under subdivisions 4, 5, and 6.​ Subd. 2. Written policies and procedures. Prior to exercising any additional authority under subdivisions​ 4, 5, and 6, the governmental entity must have written investment policies and procedures governing the​ following:​ (1) the use of or limitation on mutual bond funds or other securities authorized or permitted investments​ under law;​ (2) specifications for and limitations on the use of derivatives;​ (3) the final maturity of any individual security;​ (4) the maximum average weighted life of the portfolio;​ (5) the use of and limitations on reverse repurchase agreements;​ (6) credit standards for financial institutions with which the governmental entity deals; and​ (7) credit standards for investments made by the governmental entity.​ Subd. 3. Oversight process. Prior to exercising any authority under subdivisions 4, 5, and 6, the​ governmental entity must establish an oversight process that provides for review of the governmental entity's​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 6​MINNESOTA STATUTES 2016​118A.06​ investment strategy and the composition of the financial portfolio. This process shall include one or more​ of the following:​ (1) audit reviews;​ (2) internal or external investment committee reviews; and​ (3) internal management control.​ Additionally, the governing body of the governmental entity must, by resolution, authorize its treasurer​ to utilize the additional authorities under this section within their prescribed limits, and in conformance with​ the written limitations, policies, and procedures of the governmental entity.​ If the governing body of a governmental entity exercises the authority provided in this section, the​ treasurer of the governmental entity must annually report to the governing body on the findings of the​ oversight process required under this subdivision. If the governing body intends to continue to exercise the​ authority provided in this section for the following calendar year, it must adopt a resolution affirming that​ intention by December 1.​ Subd. 4. Repurchase agreements. A governmental entity may enter into repurchase agreements as​ authorized under section 118A.05, provided that the exclusion of mortgage-backed securities defined as​ "high-risk mortgage-backed securities" under section 118A.04, subdivision 6, shall not apply to repurchase​ agreements under this authority if the margin requirement is 101 percent or more.​ Subd. 5. Reverse repurchase agreements. Notwithstanding the limitations contained in section 118A.05,​ subdivision 2, the governmental entity may enter into reverse repurchase agreements to:​ (1) meet cash flow needs; or​ (2) generate cash for investments, provided that the total securities owned shall be limited to an amount​ not to exceed 130 percent of the annual daily average of general investable monies for the fiscal year as​ disclosed in the most recently available audited financial report. Excluded from this limit are:​ (i) securities with maturities of one year or less; and​ (ii) securities that have been reversed to maturity.​ There shall be no limit on the term of a reverse repurchase agreement. Reverse repurchase agreements​ shall not be included in computing the net debt of the governmental entity, and may be made without an​ election or public sale, and the interest payable thereon shall not be subject to the limitation in section 475.55.​ The interest shall not be deducted or excluded from gross income of the recipient for the purpose of state​ income, corporate franchise, or bank excise taxes, or if so provided by federal law, for the purpose of federal​ income tax.​ Subd. 6. Options and futures. A governmental entity may enter into futures contracts, options on futures​ contracts, and option agreements to buy or sell securities authorized under law as legal investments for​ governmental entities, but only with respect to securities owned by the governmental entity, including​ securities that are the subject of reverse repurchase agreements under this section that expire at or before​ the due date of the option agreement.​ Subd. 7. Negotiable certificates of deposit. A Minnesota joint powers investment trust may invest​ funds in negotiable certificates of deposit or other evidences of deposit, with a remaining maturity of three​ years or less, issued by a nationally or state-chartered bank, a federal or state savings and loan association,​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 118A.07​MINNESOTA STATUTES 2016​7​ or a state-licensed branch of a foreign bank, except that for obligations with a maturity of one year or less,​ the debt obligations of the issuing institution or its parent are rated in the top short-term rating category by​ at least two nationally recognized statistical ratings organizations and for obligations with a maturity in​ excess of one year, the senior debt obligations of the issuing institution or its parent are rated at least A or​ its equivalent by at least two nationally recognized statistical ratings organizations. Investments in these​ instruments shall not be subject to the collateralization requirements of section 118A.03.​ History: 1996 c 399 art 1 s 8; 2014 c 292 s 5​ 118A.08 NO SUPERSEDING EFFECT.​ Except as provided in Laws 1996, chapter 399, article 1, section 11, sections 118A.01 to 118A.06 shall​ not supersede any general or special law relating to the deposit and investment of public funds.​ History: 1996 c 399 art 1 s 9​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 8​MINNESOTA STATUTES 2016​118A.07​ WS – Item 3 WORK SESSION STAFF REPORT Work Session Item Date: July 5 , 2017 To: City Council From: John Swenson, Public Safety Director Re: Sale of Fire Apparatus Background As part of the Council discussion in 2016 regarding the purchase of the current A21 and the build-out of the second engine, staff was directed to evaluate the engines at both fire stations and A11 to determine what apparatus would be rotated out of the fire fleet once the new engines and A21 were in-service. It is staff’s recommendation to sell both 1995 engines (formally E11 and E21) and deposit the proceeds from the sale of this fire apparatus into the Fire Apparatus Replacement Fund. Retaining A11 in the Fire Division Fleet will: 1. Ensure that both fire stations have an aerial device to service all areas of our community; 2. Provide redundancies within the fire fleet for aerial apparatus; 3. Provide redundancies within the fire fleet for engines (A11 & A21 meet all industry standards to provide engine functionality at a fire scene); 4. Enables the city to benefit from the financial investment that was made during 2016 in A11 ($37,785.44 in repairs were made to A11 resulting in reduced repair costs since this investment). 5. Maximize current fire apparatus for optimal ISO scoring in the area of fire apparatus. If Council direction is to sell fire apparatus as recommended by staff, we would further recommend that we utilize the services of Brindlee Mountain to market both 1995 engines. Staff has contacted Brindlee Mountain and provided them photos and apparatus specifications to enable their staff to conduct an evaluation of our 1995 engines. Brindlee Mountains estimates that our 1995 engines in their current condition would sell for between $40,000 and $50,0000. If Brindlee Mountain sells the apparatus to a buyer they identify, the city would pay Brindlee Mountain 10% of the sale price. If we find a buyer, the city would retain the full amount of the sale price. Staff is seeking Council direction on how to proceed. Attachments Memo from Fire Division Command Staff – Date June 23, 2017 ONE VISION. ONE MISSION. LINO LAKES PUBLIC SAFETY DEPARTMENT. Lino Lakes Public Safety Department Memo DATE: June 23, 2017 TO: John Swenson, Public Safety Director FROM: Dan L’Allier, Deputy Public Safety Director – Fire Division; Jonas Werpy, Station #1 District Chief; Jeff Frid, Station 2 District Chief RE: Fire Department apparatus update and disposition proposal This memo covers the proposed rightsizing of the current Lino Lakes Public Safety Fire Division large apparatus fleet. The recommendation is to retire the two older engines and keep the existing Aerial 11. This action will allow us to achieve our operating model of having an Engine, Quint (Aerial) and Tender/Tanker operating out of each station. This model provides the maximum flexibility in responding to a variety of incidents without excessive apparatus in our inventory. This proposal will bring the average apparatus age from 22 years old to 13 years old. The Fire Division has recently placed the following apparatus into service: 1. Aerial 21 (A21) – 2004 E-one Bronto Skylift (In service date May 24, 2017) o 114’ articulating platform o 2000 Gallon Per Minute (GPM) pump 2. Engine 11 (E11) – 2017 Custom Fire Quick Attack (In service date June 21, 2017) o 1250 GPM pump o Full complement of ground ladders o Extrication equipment 3. Engine 21 (E21) – 2017 Custom Fire Quick Attack (In service date June 21, 2017) o 1250 GPM pump o Full complement of ground ladders o Extrication equipment With the successful integration of the above fire apparatus into the existing fleet, it is our recommendation that we retire the following apparatus: 1. Former E11 - 1995 Custom Fire Engine o 1500 GPM pump 2. Former E11 - 1995 Custom Fire Engine o 1500 GPM pump WS – Item 4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: July 5, 2017 To: City Council From: Rick DeGardner, Public Services Director Re: Public Works Facility Audit Payment and Proposal for Additional Architectural Services Background December 12, 2016 - City Council approved Resolution 16-172 (Attachment 1), retaining CNH Architects to conduct a Public Works Space Needs Analysis and Existing Facility Audit (Attachment 2). Three approaches were identified: 1. Renovate existing building and expand to meet future needs 2. Build a new facility at the existing site 3. Build a facility at the city property at Centerville Road and Birch Street April 14, 2017 - Public Works Site Analysis and Space Needs Study delivered to all City Councilmembers (Attachment 3). May 1, 2017 - Mr. Quinn Hutson, Principal Architect and Ms. Jessica Johnson, Architectural Designer, present the study to the City Council. The City Council wanted additional information including an option of fixing the current facility, a more detailed explanation of costs, and a comparison of proposed square footages to current space. June 12, 2017 - City Council removed the payment of $764.30 to CNH Architects from the consent agenda and directed staff to place this item on the July work session agenda. A proposal for Additional Architectural Services from CNH Architects is included for consideration (Attachment 4). This would expand the scope of the original Public Works Facility Space Needs Study to breakout individual costs for remodeling the existing public works facility. Requested Council Direction Authorize staff to forward payment to CNH Architect for services rendered. Determine whether to proceed with proposal for Additional Architectural Services with CNH Architects. Attachments Attachment 1 - Staff Report and Resolution 16-172 Attachment 2 - Public Works Space Needs Analysis & Existing Facility Audit Proposal Attachment 3 - Completed Public Works Site Analysis and Space Needs Study Attachment 4 - Proposal for Additional Architectural Services PROPOSAL CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT QUINN S. HUTSON, AIA PRINCIPAL ARCHITECT CNH ARCHITECTS 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124 PHONE 952-431-4433 www.cnharch.com SEPTEMBER 23, 2016 16088 ARCHI T E C T S ARCHI T E C T S September 23, 2016 City of Lino Lakes 600 Town Center Pkwy. Lino Lakes, MN 55014 Re: Public Works Space Needs Analysis and Existing Facility Audit On behalf of CNH Architects, our consulting engineers and estimator, thank you for considering our Proposal to provide Facility Space Needs Analysis services for the City of Lino Lakes. The project team presented in this proposal has worked together for many years on City, County, and State projects in the State of Minnesota. Our architectural/engineering team has a common goal to provide quality design services and to be at the forefront of utilizing sustainable building methodologies. We understand the need for an organized process from the first meeting through completion of this study, with clear and detailed documentation along the way. CNH Architects has worked with the City of Lino Lakes as well as numerous municipalities throughout the Twin Cities metropolitan area to provide assessment services, reviewing current conditions of many existing governmental facilities and identifying immediate as well as future growth needs. We communicate closely with our engineers and cost estimator so that our observations are shared and comprehensive, while keeping a holistic approach on the entire project so that the overall building performance and client vision is considered when individual components and systems are under analysis. Details can impact both short and long term effects on cost, maintenance and occupant use, and as a design team we are attentive to these implications at every scale. We look forward to serving the City of Lino Lakes and together evaluate the facility needs of the Public Works Department now and into the future. Respectfully submitted, Quinn S. Huston, AIA, LEED AP Principal CNH Architects, Inc. CNH Architects, Inc. 7300 West 147th Street Suite 504 Apple Valley, MN 55124 Phone 952-431-4433 www.cnharch.com ARCHI T E C T S Our Team for your project consists of Architects, Mechanical / Electrical Engineers and Cost Estimator. It is our intention to maintain a consistent team of the principal architect and engineers presented in this proposal from the first meeting through completion of the study. By doing this, we will provide continuity of information, communications and understanding of the city’s goals as the study progresses. This team will be supported by staff architects, designers and engineers as needed for the workflow and timeline developed in coordination with City staff. Principal Architect, Quinn Hutson, will lead and coordinate all members of the design team and be the primary contact throughout the project. He brings extensive experience with city projects, numerous reviews of client and facility needs, and familiarity with the City and staff from past projects with the City of Lino Lakes. Architect of Record CNH Architects, Inc. 7300 W. 147th Street, Suite 504 Apple Valley, MN 55124-7580 952-431-4433 Project Architect: Quinn S. Hutson, AIA, LEED AP Mechanical/Electrical Engineers Engineering Design Initiative, Ltd. (edi) 1112 Fifth Street North Minneapolis, MN 55411 612-343-5965 Mechanical Engineer: Larry Svitak, PE Electrical Engineer: Jay S. Hruby, PE Cost Estimator Professional Project Management (PPM) 1858 East Shore Drive Maplewood, MN 55109 651-776-5590 Cost Estimator: Doug Holmberg PROJECT TEAM CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 2 ARCHI T E C T S PROJECT APPROACH PROJECT NEEDS ASSESSMENT In order to put together a comprehensive assessment that addresses issues thoroughly and makes sound recommendations going forward, CNH Architects will collect information about the existing facilities as exhaustively as possible. Our team will interview appropriate City Staff to understand both their current needs as well as future operational changes and anticipated growth areas. We will compare these areas to other similar cities, providing not only relational size comparisons but interjecting potential issues that may not have been considered. To create accountability and clarity in our investigation, we make it a priority to gather initial information with rigor such that assumptions are minimal, collaborating closely with our engineers to pinpoint existing and potential issues that may or may not already be identified. In this process, owner and facility management involvement is critical, particularly in revealing and weighing components that contribute towards small and large scale building performance and longevity. ACCESSIBILITY AND CODE COMPLIANCE Many existing buildings are not up to code with building codes and accessibility requirements. We have extensive experience working with code and ADA guidelines, including recent projects completed with the State of Minnesota in upgrading all restrooms in their 4-story, 78,000 sf administrative building on the Capitol grounds, plus the unique security and accessibility issues of the Dakota County LEC 8100 Cell Block remodeling. These aspects of a project can easily become a costly component, and our familiarity with many issues related to accessibility upgrades can lead to efficient and proactive solutions. MAINTENANCE & LONGEVITY Durable materials, equipment and finishes are considered for longevity when providing recommendations in the assessment report, and consideration will be taken to balance initial construction cost versus cost over the life of the product and its implications on the rest of the structure if any. We would present a list of options, innovative ways to keep cost at a minimum, and review the pros and cons of each option to best achieve identified project goals. Buildings inevitably deteriorate and require periodic maintenance. While keeping safety and durability of paramount importance, the Project Team is prepared to recommend options that help reduce maintenance costs and create an environment where building upkeep is simple and straightforward. CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 3 ARCHI T E C T S PROJECT APPROACH SUSTAINABILITY The Project Team will provide recommendations for sustainable opportunities in the existing city public works campus as well as any future facilities or sites. CNH has many years of green building experience, with several awarded projects listed in our firm portfolio. We just recently assisted the City of Roseville in utilizing the excess heat generated by the Ice Arena on their city campus to fully heat the new Fire Station we designed for them, providing significant energy cost savings. Creative approaches such as this will be evaluated for Lino Lakes, including initial cost and payback analysis to assist you in making informed choices that best fit the goals and values of the City. OPTION ANALYSISAfter gathering all the information on space needs, evaluated the existing public works campus, and developed future needs based on expected growth; CNH will review three approaches for the City of Lino Lakes to meet their Public Works needs. These will include: Option 1 – Renovate the existing building and expand to meet future needs. Option 2 – Build an all new facility at the existing west site to provide long-term value. Option 3 – Build an all new facility at the city property at Birch Street and Centerville Road leaving some appropriate elements at the existing west site. The study will review each of the above options, analyzing and listing comparative data on each option in order to provide the City of Lino Lakes with the tools to make an informed decision on the future of the Public Works department facilities. Among others, the review of each option will include the following topics: • Space needs – current and future • Growth potential for each option • Existing facility conditions ◦Deferred and short-term maintenance ◦Building code / OSHA compliance • Accessibility compliance • Energy usage and potential for savings • Long-term costs of operation • Capital costs for construction / remodeling proposed • Site location relative to population and infrastructure CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 4 ARCHI T E C T S FIRM BACKGROUND EXECUTIVE SUMMARY CNH Architects is a full-service architectural firm providing architectural design, engineering, interior planning and landscape architecture for corporate, commercial, manufacturing, and recreational facility owners as well as government agencies. The Principals, Wayne Hilbert and Quinn Hutson, are directly responsible for all design work. CNH Architects has a staff with advanced training and certification in several areas including Certified Interior Designers, Certified Construction Specifier, LEED Accredited Professionals, NCARB certification, Construction Document Technologist, and Green Globe Professional. With an efficient project team and over 50 years of experience, CNH Architects has a strong reputation for well thought-out design plans and personal attention to client requirements. CNH stresses strong design, quality contract documents, close communications with clients, and an intense field review and follow-up program. We are organized to assume full, single source responsibility for a thoroughly integrated and cost effective service. From a project’s beginning, program, budget, and schedule are established, and a team of experts is assembled under the principal and project manager to assure that elements are addressed, questions answered, and the design and construction process is fully coordinated. A growing list of satisfied and repeat clients is testimony to the discipline and persistence of an organization that will not settle for partial success. Over the last several years, CNH Architects has worked on construction projects which total between 20 - 30 million dollars annually. Our projects have varied including city, county, and state work, along with church and private sector clients. COMPOSITION OF FIRM Licensed Architects 5 Designers 5 Administrative Support 2 Sustainable design is an integral part of our practice. A majority of our professional staff has LEED Accreditation and our office designed the first Green Globe projects in Minnesota. This is a third party national verification system as administered by the Green Building Initiative. CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 5 ARCHI T E C T S PROJECTS EAGAN CITY HALL AND POLICE DEPARTMENT ADDITION AND REMODEL EAGAN, MN After over 25 years of use without significant remodeling, the City of Eagan found that the growth of the staff both in administration and the police department was stretching their facility past its ability to meet the current needs. CNH Architects did a comprehensive review of all staffing departments and operations and, along with city staff, developed a space needs analysis identifying both under-utilized space as well as significant shortfalls in operational space standards. In addition, the building condition was reviewed to determine elements that were either failing or reaching their expected usable life. From this space needs study, CNH developed multiple options for addressing the needs identified in both City Hall and Police Department portions of the building. With staff input, these options were then modified to best meet operational flows, space needs, efficiency, and budget. A detailed construction cost was then determined and the project budget was set. The city is completing the financial planning for this addition and remodeling project which will then move into the construction document and actual construction phases in the near future. Project Architect Quinn Hutson, CNH Architects Reference Dave Osberg, City Administrator, 651-675-5000 Renovation Area Expansion Area A First Floor Police Garage Addition $3,961,000 A1 Security Upgrades to Fire Station #3 $60,000 B Second Floor Police / City Hall Addition $2,581,000 Existing Campus Facility C Lower Level Police / City Hall Renovation & Overall Building $27,000 D First Floor Police Renovation $312,000 E Second Floor Police Renovation $205,000 G Second Floor City Hall Renovation $112,000 H Exterior Site Police Parking Lot Expansion $109,000 J Systems Furniture at 1st and 2nd Floor City Hall Renovation $535,000 K Systems Furniture at 2nd Floor Police / City Hall Expansion $150,000 L Moving of Communications Equipment $11,000 Sub-total $1,352,000 $6,711,000 Total Estimated Cost (Revised) Cost Reduction from Original $590,000 New Building Addition $8,063,000 PROPOSED PROJECT POLICE SPACE SUMMARY First Floor Addition Remodel Enclosed Vehicle Garage -35 squad stalls Front Lobby / Sally Port - Increase Security 210 SF Renovate Evidence Intake Lab and Evidence Storage 360 SF Renovate Men’s and Women’s Locker Rooms 2,200 SF Relocate Tactical Team Room / Renovate Garage #7 335 SF Enlarge Computer Forensics Office Area 80 SF Reduce Number of Holding Cells to Increase Storage 400 SF Sub-Total First Floor 14,300 SF 3,585 SF Second Floor Addition Remodel Police Office Expansion 3,485 SF Add Investigations Meeting Room 380 SF Renovate Records Storage Area 170 SF Enlarge Existing Conference Room 1,000 SF Add 2 Administrative Offices at existing Break Room 400 SF Sub-Total Second Floor 3,485 SF 1,950 SF Total Proposed Police Space 17,785 SF 5,535 SF 14,300 SF CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 6 ARCHI T E C T S PROJECTS BUILDING ASSESSMENTS (CNH Architects) CITY OF BLOOMINGTON, MN CNH Architects is hired by the City of Bloomington to provide ongoing architectural consulting on design and maintenance projects. These projects have involved studies, design options, maintenance recommendations, and aesthetic opinions. Along with our consulting engineers and designers, our services to date have included: • Improving locker room drainage at a pool facility. • Developing new site design options for street turning lanes and municipal center complex. • Studying material upgrades for a Senior Center. • Finish replacement options for public lobby at City Hall. • Acoustical study and design for private offices, conference room, and performance studio at public works and performing arts areas. • Pistol range storage options study. Office area remodeling to accommodate additional staff. BISHOP HENRY WHIPPLE FEDERAL BUILDING (EDI) FORT SNELLING, MN Engineering Design Initiative completed a comprehensive feasibility study for the Bishop Henry Whipple Federal Building located in Fort Snelling, MN. Facility sustainability and energy efficiency were the primary focus of the study. The existing mechanical, electrical and plumbing (MEP) systems serving the building are very inefficient, have greatly exceeded their normal operating lifetimes and have become increasingly problematic. Asbestos containing materials (ACM) are also a major concern. EDI identified four facility alternatives ranging from refurbishing and replacing selected MEP equipment to complete ACM abatement and facility renovation. The study included conceptual design, construction cost estimating, tenant relocation planning, sustainability concepts and life cycle cost analysis. Based on the study results, the US General Services Administration has implemented a program to completely renovate the building so that it can continue to serve the regional offices of the Federal Government well into the future. CITY OF EAGAN FIRE STATION #4 - FACILITY STUDY (CNH Architects) EAGAN, MN CNH Architects provided a complete facility assessment of existing Fire Station #4 for the City of Eagan. This study evaluated the existing condition of fire station exterior envelope and all interior elements to determine their life expectancy and repair costs. The facility was also reviewed for ADA accessibility, identifying deficiencies and recommended upgrades. In addition, the facility was evaluated for function, current staff and equipment needs, and finally fire fighter safety. From this review, CNH developed a list of recommended remodeling elements and an expansion to better fit the current apparatus and to expand gear locker clearance to meet NFPA safety standards. After identifying the facility’s maintenance, accessibility, function and safety deficiencies, CNH Architects provided preliminary design of measures to address the existing concerns. Once these project goals were determined, an itemized cost estimate was developed for the maintenance, remodeling and expansion project. Finally, CNH worked along with the city staff to develop a written report and digital presentation to present this information to the City Council. CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 7 ARCHI T E C T S Quinn S. Hutson, AIA, LEED AP Principal Architect CNH Architects As principal in the firm, Quinn’s responsibilities cover all facets of architectural design, design development and construction document preparation. Individual project tasks include: client need assessment, alternative concept development, design/construction document preparation, building material and finish selection, cost estimating, code compliance verification and approval assurance. In addition to over 30 years with CNH Architects, Quinn’s background includes many years of construction experience and annual continuing education to bring current construction knowledge to all of his projects. Years of Experience: 30 Education: Bachelor of Architecture, University of Minnesota Registration: Professional Architect, Minnesota; Minnesota State Architecture Registration No. 21234; Certified Interior Designer, Minnesota; LEED Accredited Professional Affiliations: Rotary International, past President Eagan Rotary; Eagan Rotary Foundation, past Chair; American Institute of Architects; Firm Membership in the US Green Building Council Facility Assessments City of Eagan City Hall / Police Department - Facility Assessment and Needs Analysis Masterplan City of Eagan Fire Station #4 - Facility Assessment and Upgrade Study City of Rosemount Steeple Center (Former St. Joseph’s Church) - Facility & Accessibility Study 360 Communities - Facility Assessment & Maintenance Budget Report Dakota County - Rooftop Fall Protection Study (32 buildings) Dakota County LEC - 8100 Cell Block Renovation RESUMES Other Relevant Projects ABLE Fire Training Center - Burnsville, MN B. Robert Lewis House Renovation - Eagan, MN City of Apple Valley, MN Apple Valley Liquor Store #1 & #2 Police Facility City of Eagan, MN City Hall Community Room Fire Station #2 Remodel Fire Station #3 Remodel City of Rosemount, MN Community Center Arena Wall Community Center Banquet Upgrades Steeple Center Renovations City of Roseville Fire Station - Roseville, MN Dakota County, MN Community Development Agency - Eagan Courtroom Build-Out - Hastings Judicial Center - Hastings Judicial Center Addition & Remodel Law Enforcement Center - Hastings Independent School District 192 - Farmington, MN ECSE Program Farmington High School MMI Renovation Special Education Superintendant Office Independent School District 196 - Rosemount/ Apple Valley/Eagan, MN Apple Valley High School Baseball Field Eastview High School Mechanical Catwalk ISD 196 Pathways, Apple Valley Commons II ISD 196 Transition Plus, Apple Valley Commons II Rosemount High School Theater Light Access Transportation Building Metropolitan Council Regional Maintenance Facility Addition/Remodel - Eagan, MN Metropolitan Mosquito Control District Division Headquarters - Scott, Carver, Anoka, & Dakota Counties Minnesota Department of Transportation (MnDOT) District Facility - Detroit Lakes, MN Straight River Wayside Rest - Owatonna, MN CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 8 ARCHI T E C T S Timothy M. Nielsen, LEED AP BD+C Architect CNH Architects Mr. Nielsen has participated in numerous projects requiring the assessment of existing building components and systems. Examples of this experience include renovation and repair projects for municipal/government facilities as well as historic preservation projects that have required a full assessment and analysis of all building components and systems to determine their appropriateness and cost effectiveness for reuse. Years of Experience: 20 Education: Master of Architecture, University of Kansas; Bachelor of Science in Architectural Studies, University of Nebraska Registration: Professional Architect, Minnesota; NCARB Certificate; Certified Building Official (CBO), State of Minnesota; LEED AP BD+C Affiliations: Competent Toastmaster (CTM), Toastmasters Int’l; Member, National Trust for Historic Preservation Facility Assessments City of Eagan City Hall / Police Department - Facility Assessment and Needs Analysis Masterplan Dakota County LEC - 8100 Cell Block Renovation Hennepin County*- multiple facilities Minnesota Air National Guard* Reroofing and exterior renovation projects Hotel Kaddatz - Fergus Falls, MN* Historic building renovation / repairs for adaptive reuse North Branch Library - Minneapolis, MN* Historic building renovation / repairs for adaptive reuse Flour Exchange Building - Minneapolis, MN* Historic building exterior repairs Other Relevant Projects Department of Administration, State of Minnesota Water Intrusion Repairs - Judicial Center Exterior Paver Replacement - Judicial Center Buerkle Acura - White Bear Lake, MN Dakota County Western Service Center Public Health Remodel - Apple Valley, MN Metropolitan Mosquito Control District - Plymouth, MN * denotes projects completed with other firms RESUMES CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 9 ARCHI T E C T S Larry Svitak, PE Principal, Engineering Design Initiative, Ltd. Mechanical Engineer Larry has been involved in the design, construction administration, and project management of a variety of HVAC systems for over 12 years. Throughout that time Larry has earned the respect of his colleagues and clients through his hard work, attention to detail, and his great skills in communicating the complexities of HVAC systems to his customers. These skills stem not only from his technical grasp of HVAC systems, but from the practical experiences he gained in his first career as an Owner of an HVAC sheet metal firm. Years of Experience: 30 Registration: Registered Professional Engineer in Minnesota, South Dakota and Wisconsin. Minnesota Registration No. 25091 Affiliations: American Society of Heating, Refrigeration, and Air Conditioning Engineers; American Society of Plumbing Engineers; Firm Membership in the Consulting Engineering Council; Firm Membership in the U.S. Green Building Council Select Projects: Aitkin County Public Works Building - Aitkin, MN Anoka County Public Safety Campus Facility Analysis - Andover, MN (Minnesota B3) City of Eagan Fire Station #1 Fire Station #4 City of Minneapolis, MN Building Automation System Installation in 13 Fire Stations Paving Lab Study, Hiawatha Site Water Works Fridley Maintenance Facility (B3) - Fridley, MN Crow Wing County Highway Department, Brainerd Complex - Brainerd, MN Dakota County LEC 8100 Block - Hastings, MN Lino Lakes Fire Station - Lino Lakes, MN Lower St. Croix Valley Fire Station - Lakeland, MN LSS Data System Assessment - Minnetonka, MN MCF Rush City Property Space Renovation - Rush City, MN Metro Transit Overhaul Office Remodel - St. Paul, MN MnDOT District Facility - Detroit Lakes, MN Storage Facility - Maplewood, MN Safety Rest Area Energy Upgrades - New Market, Heath Creek, Albert Lea, and Straight River, MN Mora Police Facility Study & Schematic Design - Mora, MN Morrison County - Little Falls, MN Jail Expansion Public Works, Landfill Site Public Works, River Site Nobles County Public Works Building - Worthington, MN Roseville Fire Station - Roseville, MN Sherburne County - Zimmerman, MN Maintenance Facility Public Safety Building Staples City Garage - Staples, MN PROJECT TEAM CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 10 ARCHI T E C T S Jay S. Hruby, PE Principal, Engineering Design Initiative, Ltd. Electrical Engineer Jay has committed a large percentage of his electrical engineering career to the promotion of energy conservation and sustainability within his designs of commercial, industrial, educational and correctional buildings. Nearly all of Jay’s recent projects have incorporated technologies that allow the buildings to exceed current energy code. Jay has teamed with utilities, environmental groups and energy conservation organizations to provide owners with sustainable buildings that meet the owner’s performance goals. Jay has been involved in forensic engineering and commissioning of an array of electrical and communication systems. Years of Experience: 19 Registration: Registered Professional Engineer in Minnesota, Iowa, Wisconsin, North Dakota and Illinois Minnesota Registration No. 40290 Affiliations: Institute of Electric and Electronics Engineers; Consulting Engineering Council of Minnesota; Firm Membership in the U.S. Green Building Council Select Projects: Beltrami County Highway Department Study - Bemidji, MN City of Eagan Fire Station #1 Fire Station #4 City of Minneapolis, MN 2710 Pacific Ave. Maintenance Facility Remodel 60th & Harriet Maintenance Facility Remodel Hiawatha Maintenance Facility (LEED Project) Paving Lab Study, Hiawatha Site Royalston Maintenance Facility Fire Alarm Commissioning Water Works Maintenance Facility, Fridley (MN - B3) City of Staples Maintenance Facility - Staples, MN Crow Wing County - Brainerd, MN Highway Department, Brainerd Complex Maintenance Facility Dakota County Empire Transportation Facility Remodel - Apple Valley, MN Heartland Express Transportation Maintenance Facility - Luverne, MN Lino Lakes Fire Station - Lino Lakes, MN Metro Transit Mall of America Transit Station Remodel – Bloomington, MN Mall of America Transit Shelter – Bloomington, MN 725 Building Addition & Remodel – Minneapolis, MN Reuter Facility Remodel & Addition – Brooklyn Center, MN Transit Overhaul Office Remodel - St. Paul, MN Metropolitan Mosquito Control District Maintenance Facility (MN - B3) - Anoka, MN Minneapolis Schools Transportation Remodel - Minneapolis, MN MnDOT Equipment Storage Building Renovation – Maplewood, MN Safety Rest Areas Remodel & Energy Upgrades Mora Police Facility Study & Schematic Design - Mora, MN Morrison County - Little Falls, MN Maintenance Facility Public Works, Landfill Site Public Works, River Site Northstar Corridor LRT Terminal Target Field Station - Minneapolis, MN Pine County Public Works - Sandstone, MN Roseville Fire Station - Roseville, MN Staples City Garage - Staples, MN PROJECT TEAM CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 11 ARCHI T E C T S PROJECT TEAM Doug Holmberg, PE President, Professional Project Management (PPM) Cost Estimator Years of Experience: 37 Registration: Registered Professional Civil Engineer Select Projects: 88th RRC Tenant Build-Out - Arden Hills, MN Apple Valley City Hall - Apple Valley, MN Apple Valley Fire Station #2 - Apple Valley, MN Apple Valley Fire Station #3 - Apple Valley, MN Army National Guard Training and Community Center - Hutchinson, MN Brainerd RTC Mechanical and Electrical Upgrades (3 Buildings) - Brainerd, MN Bureau of Criminal Apprehension Office Build Out - St. Paul, MN Capitol Complex Power House Electrical Upgrade - St. Paul, MN Cedar Street National Guard Armory Renovation - St. Paul, MN CENTRO Latin Community Center - Minneapolis, MN Chisago County Health and Human Services Building - North Branch, MN City of Sterling Colliseum Remodel (City Hall & Police) - Sterling, IL Command Operations Facility - Camp Pendleton, CA Dakota Communications Center - Empire, MN Delano Fire Station - Delano, MN Department of Labor: Job Corps Center Building 1 & 2 Renovation - Dayton, OH Fergus Falls City Hall Improvements - Fergus Falls, MN Fern Hill Park Picnic Shelter - St. Louis Park, MN Hennepin County Domestic Abuse Service Center - Minneapolis, MN Hennepin County Probate Court Floor C-4 Remodel - Minneapolis, MN Hennepin Parks Admin Headquarters Addition & Renovation - Plymouth, MN Improve Old Shoot Range House, Range 130 - Camp Pendleton, CA LaCrosse Transit Center - LaCrosse, WI Lesueur County Front Entry Remodel - Lesueur County, MN Metro Transit Canopy @ 7th Street (Typical Bay) - Minneapolis, MN Metro Transit Expansion 24th Street Facility - Minneapolis, MN Metro Transit Rail Support Facility - Minneapolis, MN Metro Transit South Garage Landscape Improvements - St. Paul, MN Metropolitan Council Regional Maintenance Facility Addition - Minneapolis, MN Minneapolis City Hall / MBC MPOP Upgrades - Minneapolis, MN Minnesota Valley Transit Authority (MVTA) Bus Garage Expansion - Eagan, MN Minnesota Valley Transit Authority Office Consolidation - Burnsville, MN MN National Guard Camp Ripley Remodel - Little Falls, MN MN National Guard Flight Simulator Re-Roof - Minneapolis MN MN National Guard Military Vehicle Storage Building - Olivia, MN MN National Guard Roof Replacement - Northfield, MN MN National Guard Roof Replacement - Olivia, MN MnDOT District Headquarters - Detroit Lakes, MN MnDOT Maplewood Bridge Crew Building - St. Paul, MN MnDOT Truck Station - Maple Grove, MN Neighborhood House / El Rio Vista Recreation Center - St. Paul, MN Oakdale City Hall Remodel - Oakdale, MN Olmsted County Human Services Center 2116 Building - Rochester, MN Ramsey City Hall Meeting Room / Kitchenette Remodel - St. Paul, MN Ramsey County License Bureau Remodel - St. Paul, MN Rochester Bus Shelters - Rochester, MN Sherburne County / City of Becker Public Works Facility - Becker, MN Shoreview Community Center Addition & Renovation - Shoreview, MN Shoreview Community Center Remodel - Shoreview, MN Union Depot - St. Paul, MN Wabasha Hi-Rise Exterior Modifications - St. Paul, MN Wright County Remodel - Buffalo, MN CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 12 ARCHI T E C T S DESIGN INNOVATION CNH Architects address issues of concern and opportunity for our clients with creative and innovative design solutions. Some of these design solutions are exemplified by the following examples: CUSTOMER EXPERIENCE When designing the Minnesota Zoo’s new Black Bear Exhibit there were numerous challenges: the sloping site, exhibit safety, meeting the needs of the bears, fitting into the existing zoo’s MN Trail, and creating a great visitor experience. This last challenge, to create a great customer experience, is a common issue with public facilities. For this exhibit, our design involved minimizing public view to caging and other institutional looking animal security features, while emphasizing the natural looking materials. A rock wall is positioned to hide the bear doors leading into the cage dens and creates a barrier to maintain the bears within their exhibit space. Landscaping is used to hide security fencing while giving the exhibit a natural feel. A cave for the bears also allows for an intimate viewing of sleeping bears, especially by the children that visit the exhibit. Large windows in the viewing gallery, with heated rocks just in front, help to attract the bears to a more visible viewing location. These and many other features increase the chances for visitors to see the bears while not being distracted by functional aspects of the exhibit. FLEXIBILITY Designing flexibility into a project is more than just creating a large featureless space. In the case of Valleywood Clubhouse, the facility was designed to accommodate a steady flow of golfers during the golf season, full course tournament events, and special occasion events in both the golf and non-golf seasons. To achieve this mix of activities and maintain the building footprint within the client’s budget, a strategy of flexible rooms was developed. The main event room overlooks the 18th hole for a beautiful view of the course and the natural setting. It is sized to appeal to both golfers and special event users. This room is also equipped with audio/visual capabilities and has connections with an outdoor patio, bar serving window, commercial kitchen and a casual bar seating area. The casual bar seating area can serve as an overflow event space or accommodate a steady stream of golfers while another event is booked. The main entrance lobby with fireplace is ideal for setting a casual tone for golfers and allows enough space for a reception table for special events. All these rooms are nicely detailed and are equipped with features that can be used by either golfers and/or special event guests. ENERGY Reducing energy costs to a third of similar retail operations gives a building owner a competitive advantage. To achieve these savings, a comprehensive and innovative approach to building design was required. One strategy for the free standing Apple Valley Liquor Store No. 3 was to tie waste heat from the beverage coolers to a geothermal heat pump loop system that is used to heat and cool the building. Along with this system, a well-insulated building also limits the need for temperature adjustments. To further reduce energy consumption, efficient lighting and building systems were used. By incorporating natural daylight, the need for artificial lighting during daytime hours was reduced, and consequently the heat created by light fixtures. LED lighting and other high efficiency light sources were used. Pay back on the energy systems was calculated and verified by the owner at 6 to 7 years. This project is a Green Globe certified project and achieved Energy Star certification after a full year of operation. FIRST COSTS This fire training tower combines both a training tower and a fire burn facility. With 14 training rooms and participation from four communities, this facility reduces the need for multiple facilities and expands the training capabilities for the local fire departments. Within the facility sacrificial walls were used to allow protection of the permanent structural elements. Fires can do tremendous damage to a facility and these sacrificial block walls will need to be replaced every 5 years or more, but the overall structure should last for generations. This sacrificial system was selected in place of very expensive fire tile construction, saving the communities over $200,000 or more than 10 percent of the construction budget. Minnesota Zoo Black Bear Exhibit Apple Valley Liquor Store No. 3 Valleywood Clubhouse ABLE Burn Building CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 13 ARCHI T E C T S SUSTAINABLE DESIGN DESIGN OF SUSTAINABLE BUILDINGS A majority of CNH Architects’ architectural and intern staff are LEED Accredited Professionals and designed the first two projects in Minnesota to be awarded a Green Globe certification. Wayne Hilbert is a principal with CNH Architects and one of the first architects LEED accredited and the first architect to receive certification as a Green Globe Professional in Minnesota. CNH Architects, along with our design team, evaluate and develop sustainable strategies with our clients. We are familiar with a variety of rating systems and have incorporated multiple sustainable and high-performance strategies in our projects. These projects not only highlight our energy strategies, but also include multiple approaches to: Performance Management Site and Water Energy and Atmosphere Indoor Environment Quality Materials and Waste ROSEVILLE FIRE STATION With an existing Ice Arena on the city campus, the new Roseville Fire Station took advantage of the economies and included the development of a campus geothermal loop system. The piping loop harvests excess heat created in the process of freezing the ice sheet and distributes this heat through the city campus to the new fire station building. This first phase of the campus geothermal loop provides sufficient energy to fully heat the entire fire station building for only the cost of circulating the fluid in the loop piping, with capacity to spare for other city buildings on the campus. APPLE VALLEY LIQUOR STORE #3 Completed in 2008, this project was the first project in Minnesota to receive a Green Globe certification. The Green Building Initiative recognized this project with a “Two Globe” rating, and the building is also Energy Star certified. Using a highly efficient geothermal heat pump system and ventilation exchange allows this building to greatly reduce energy usage. The beer coolers are also integrated into the geothermal system. APPLE VALLEY CITY HALL Using both Minnesota Sustainable Design Guide and LEED as outlines for design, this project incorporates multiple sustainable strategies. It is listed on the Minnesota Office of Environmental Assistance website as an example of green architecture. It has also been published in American City and County Magazine and The National League of Cities for its sustainable strategies. APPLE VALLEY SENIOR CENTER - APPLE VALLEY, MN Completed in 2009, this project was awarded Two Globes under the Green Globe rating system. This facility uses a combination of daylight harvesting, heat pumps, ventilation air exchange and in-floor radiant heating to provide comfort and reduce energy consumption. VALLEYWOOD CLUBHOUSE - APPLE VALLEY, MN First facility in Minnesota to earn Three Green Globes for new construction. Overlooking the 18th hole, this building combines energy efficiency with a contemporary design to create a very successful event venue. Apple Valley City Hall Apple Valley Liquor Store #3 - Two Green Globes Valleywood Clubhouse - Three Green Globes CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 14 ARCHI T E C T S FEE PROPOSAL The services for this study will result in a report document that will include the following study elements and recommendations: • Space needs ◦Current and future growth ◦Comparisons to similar cities • Growth potential for each option • Existing facility conditions ◦Deferred and short-term maintenance ◦Building code / OSHA compliance ◦Accessibility compliance • Site location relative to population and infrastructure • Energy usage and potential for savings • Long-term costs of operation • Capital costs for construction / remodeling proposed In addition to preparing the above study results, CNH Architects and our consultant team will meet with staff as needed to gather the study information and review study drafts as well as present study results to the City Council. We propose the services indicated above for a fixed fee of $11,900, plus reimbursable expenses for printing and mileage. Thank you for the opportunity to provide this proposal and we look forward to working with the City of Lino Lakes. Accepted by: _________________________________ Name _________________________________ Title _________________________________ Owner (Firm name) Quinn S. Hutson, AIA, LEED AP Principal CNH Architects, Inc. CITY OF LINO LAKES PUBLIC WORKS SPACE NEEDS ANALYSIS AND EXISTING FACILITY AUDIT 15 CNH ARCHITECTS 7300 West 147th Street, Suite 504 Apple Valley, MN 55124 952.431.4433 www.cnharch.com 04/11/17 16088 Public Works Site Analysis and Space Needs Study CITY OF LINO LAKES ARCH I T E C T S I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA PRINT NAME: QUINN HUTSON SIGNATURE: DATE: 4/11/17 LICENSE NO: 21234 CNH Architects Quinn Hutson, AIA Principal Architect Jessica Johnson, LEED AP BD + C Architectural Designer 7300 West 147th Street, #500 Apple Valley, MN 55124 (952) 431-4433 www.cnharch.com Engineering Design Initiative, Ltd. (edi) Larry Svitak, PE Mechanical Engineer 1112 Fifth Street North Minneapolis, MN 55411 (612) 343-5965 www.edilimited.com Professional Project Management (PPM) Doug Holmberg Cost Estimator 1858 East Shore Drive Maplewood, MN 55109 651-776-5590 team 1CNH ARCHITECTS tabLe of Contents Executive Summary 2 Overview of Study 6 Site A: Existing Public Works Site Introduction 8 Site Analysis 10 Site B: Fire Station Site Introduction 12 Site Analysis 14 Program Overview Space Needs Program 16 Comparison Matrix 20 Option A1: Existing Building Expansion Introduction 22 Layout 23 Option A2: New Facility - Existing Public Works Site Introduction 24 Layout 25 Option B1: New Facility - FIre Station Site Introduction 26 Layout 27 Existing Facility & Site Review Architectural Review 28 Accessibility and Code Review 31 Mechanical Systems Review 32 Cost Estimate Option A1 35 Option A2 35 Option B1 35 Public Works Site Analysis and Space Needs Study2 E xEcutivE Summary 3CNH ARCHITECTS exeCutive summary Introduction The main facility of the current Lino Lakes Public Works Facility was built in 1971 with several additional cold storage sheds, salt and brine shed, and a mobile office out-building added to the site, since that time. The current site is on the northwest portion of Lino Lakes, off Main Street. While the facility has functioned in the past 45 years, the City Council and staff determined that it would be appropriate to analyze the condition of the current buildings along with the operational needs of the Public Works Department to best serve the community for the next 20 years. The long-term growth anticipated for the Public Works facility was also selected to be analyzed with two possible sites to be considered - the current location labeled Site A in this study and the site adjacent to Fire Station #2 on Centerville Road and Birch Street referred to as Site B. With this goal in mind, the City of Lino Lakes contracted CNH Architects to perform an analysis of three approaches for the Public Works Facility, now and into the future. The goal of this study is to provide evidence based recommendations to address the needs of each department and analyze site conditions for each site. This study evaluates each of the sites identified, rating them for a broad series of attributes. The information provided in this study includes site data, gathered and analyzed by CNH Architects and valuable input from Lino Lakes city staff. The report includes this Executive Summary followed by supporting data and diagrams. Process Over the past few months, CNH Architects and our consulting team performed a detailed study and analysis. The study process evaluated the following four major steps: Step 1: Assess conditions of the current facility, including taking photos of the existing site. This step includes reviewing current code and accessibility compliance, deferred maintenance, and short-term anticipated maintenance requirements. Step 2: Develop a Space Needs Program of current space needs, as well as evaluating impacts on the space needs based on the projected growth of the City of Lino Lakes by 2040. This step started by gathering data from Lino Lakes city staff regarding current and projected space and site needs. Other public works facilities in similar, neighboring communities were reviewed as comparative case studies to create proper metrics for gauging the appropriate scope of work. Step 3: Develop an analysis of relevant site attributes for the two sites being considered. This analysis includes availability of public utilities, buildable area after easement and wetlands were located, efficiency of potential space use, and adjacent land uses. Step 4: Develop a total of three preliminary site and building layouts on the two proposed sites and obtain cost estimates for each option. The three options that have been identified for evaluation for the Public Works Facility are shown on the Public Works Facility Site Option Map and consist of the following: Option A1: Remodel & Building Expansion on Existing Public Works Site (Site A) Option A2: New Facility on Existing Public Works Site (Site A) Option B1: New Facility at Birch Street & Centerville Road adjacent to Fire Station #2 (Site B) Site B Site A Public Works Site Analysis and Space Needs Study4 exeCutive summary Conclusions The study determined that the existing facility, while having served the city well for 45 years, has fallen well behind current standards both for codes, safety, facility maintenance and appropriate size for a Public Works Department serving a city, the size of Lino Lakes. The building’s code deficiencies include total lack of accessibility standards, multiple building code noncompliance items, OSHA workplace concerns, inappropriate sanitary waste conditions, and significant HVAC air quality issues. Similarly, the existing building has deferred maintenance issues such as leaking roof and windows as well as future near-term maintenance items that will require attention in the next 1 to 5 years. These items can all be addressed by remodeling or replacement, but need to be factored into the cost of relevant options being evaluated. The review of the Space Needs for the Public Works Department, evaluated current space use, shortfalls in needed space, and the future growth in staff and equipment projected within the study timeframe of looking forward to 2040 needs. The approach included storage of all vehicles, equipment and equipment accessories within a weather-protected semi-heated facility as is typical within current public works facilities. This approach will provide long term value to the city in significantly longer lifespan of the equipment and reduced upkeep. The results of the Space Needs Program indicate a need for a total building area around 80,000 square feet by the end of the 2040 timeframe. The study indicates that all categories are short of space, currently with the largest shortage being in the Vehicle Storage category. Based on this review, we recommend a two-step construction with Phase 1 addressing current and near-term shortfalls and Phase 2 adding additional Vehicle Storage space later in the masterplan. With this phased approach, the Space Needs Program indicated a Phase 1 size of approximately 55,000 square feet with Phase 2 adding the remaining 30,000 square feet of Vehicle Storage. These Space Needs were then compared to facilities at Hugo, Shoreview, Otsego and Hopkins. The areas of each category of space were translated in square feet per population to equalize the comparisons. The results indicate that Phase 1 Space Needs area goals are very conservative being at or under the areas represented by all the cities in comparison. The Phase 2 Space Needs area goals for the Vehicle Storage category rise into the middle of the comparison data still remaining conservative as this phase for Lino Lakes looks out to 2040 and beyond. The next step of the study analyzed site characteristics of the two potential sites being considered for the future Public Works Facility, Site A, the current Public Works site and Site B, adjacent to Fire Station #2. Site A scored moderately positive on buildable area and site visibility and moderately negative on six other statistics. It scored negative on the infrastructure due to the current lack of municipal water and sanitary sewer serving the site, which would be required to remodel or replace the facility on this site. In review of Site B, this location rated infrastructure as a positive since all utilities are already stubbed to the site from the fire station work. This site rated moderately positive for four statistics, neutral for buildable area and flood plain, and moderately negative for two remaining items. However, understanding not all statistics are of equal weight, Site A scored an average of 2.22 out of 5 total points and Site B scored an average of 3.44 out of 5 total points. While Site B has features that result in a better analysis, both sites are workable and can be considered for the future of the Public Works Department, assuming of course that municipal water and sanitary sewer is extended to Site A. Finally, the study developed three public work facility masterplan site layout options representing both a remodel / expansion approach as well as all new facilities. All three options result in facilities that function and meet the minimum goals of the Space Needs Program. The following are highlights of each option with more detailed information to be found in the main body of the study report. As shown in the cost analysis, there is approximately a 5% range in initial costs between the options however there are other factors for the City of Lino Lakes to consider in the selection such as long-term location within the city, life-cycle maintenance and utility costs, operation of public works staff during construction, and best uses of city property. Infrastructure Buildable Area Adjacent Land Uses Easements - Existing or Future Floodplain Wetland Site Visibility Noise Issues Potential Neighborhood Resistance Site A Statistics Infrastructure Buildable Area Adjacent Land Uses Easements - Existing or Future Floodplain Wetlands Site Visibility Noise Issues Potential Neighborhood Resistance Site B Statistics 5CNH ARCHITECTS exeCutive summary Option A1: Remodel & Building Expansion on Existing Public Works Site (Site A) Remodeling and expansion of the existing public works building is the first option reviewed and provides the main advantages of reuse of the existing building structure. There is also the advantage of a somewhat larger overall site. However due to the extensive code, accessibility and safety issues, the building’s interior would need to be mostly rebuilt to address these minimum requirements. There would also need to be exterior upgrades of the existing structure such as reroofing the building to replace the currently failing roof. For either option on Site A, the project also includes the requirement to bring municipal water and sanitary service to the site to provide mandatory fire suppression and treatment of vehicle floor drain sanitary flows. This option also impacts the public works department’s operations, related to working around the remodeling and addition process. Based on the detailed preliminary cost estimates done by the cost consultant, this option’s cost falls in the middle of the three options reviewed. However, when the increased maintenance costs of the remodeled portion of the building is factored in; this option is likely the costliest over the next decades. Option A2: New Facility on Existing Public Works Site (Site A) The approach on this option is the demolition of the existing public works facility and construction of an all-new facility on Site A on Main Street. This option has several advantages including the flexibility to place the new facility on the site to maximize the use, providing a more compact building and better screening of the outdoor storage and salt building area. This option also allows the continued use of the newer, of the two existing cold storage garages for the next 10 to 20 years until its life-expectancy is reached and Phase 2 is completed. The other main benefit of a new facility is the elimination of the increased maintenance and replacement requirements inherent in remodeling the existing building under Option A1. Similar to the first option however, this option would require the extension of municipal water and sanitary service to the site to provide mandatory fire suppression and treatment of vehicle floor drain sanitary flows. Operations of the Public Works Department would also be significantly impacted between the demolition and new construction of the facility, although the construction timeline would be reduced by not working around ongoing operations. Finally, this option has the highest initial cost of all the options considered, but would be less than Option A1 over the next few decades when increased maintenance costs of the remodeled building is factored in. Option B1: New Facility at Birch Street & Centerville Road adjacent to Fire Station #2 (Site B) This option represents a new facility at the south Site B location where preparations for future city facilities were provided in the Fire Station #2 project. The advantages of this site include existing municipal utilities stubbed into the site, a location closer to the future population density projections, and the smallest most efficient building footprint of the three options. Other benefits of building on this site is the ability to not impact the operations of the Public Works Department during the construction process as they will be able to work from the existing facility until the new building opens. Also, by not building on Site A, there is not the loss of the one ballfield and hockey rink, maintaining more park and recreation usage within the city. Replacement costs for these recreational areas were not included in the study. Under this option, the existing salt storage building, material storage bins, as well as the existing cold storage buildings would remain on the north Site A location, at least through Phase 2 construction, providing the benefit of more available storage space in the short term. However, there will be a mixed impact of having public works elements on two sites. Option B1 has the lowest initial cost as well as the lowest life-cycle cost of the three options analyzed. Option A1 Option A2 Option B1 Public Works Site Analysis and Space Needs Study6 Main Street Centerville Rd.Birch St. Option A1: Existing Site: Expand to meet future needs Option A2: Existing Site: New Facility Option B1: Birch St. & Centerville Rd.: New Facility Public Works Facility Option Location Map The map above shows the two sites that were identified by city staff for consideration as potential properties for the proposed Public Works Facility. Options A1 and A2 are located at the current Public Works Facility. Option B1 is located adjacent to Fire Station #2. PubLiC Works faCiLity site oPtion maP B1 A1 A2 W Rondeau Lake Dr Project Needs Assessment CNH interviewed appropriate City Staff to understand both their current needs as well as future operational changes and anticipated growth areas. We compared these areas to similar nearby cities, providing not only relational size comparisons but interjecting potential issues that may not have been considered. To create accountability and clarity in our investigation, we made it a priority to gather initial information with rigor such that assumptions are minimal, collaborating closely with our engineers to pinpoint existing and potential issues that may or may not already be identified. Option Analysis After gathering all the information on space needs, CNH evaluated the existing public works cam- pus, and developed future needs based on expected growth; CNH reviewed three approaches for the City of Lino Lakes to meet their Public Works needs. These include: Option A1 – Renovate the existing building and expand to meet future needs. Option A2 – Build an all new facility at the existing site to provide long-term value. Option B1 – Build an all new facility at the city property at Birch Street and Centerville Road leaving some appropriate elements at the existing site. The study has reviewed each of the above options, analyzing and listing comparative data on each option in order to provide the City of Lino Lakes with the tools to make an informed decision on the future of the Public Works department facilities. Among others, the review of each option will include the following topics: • Space needs – current and future • Growth potential for each option • Existing facility conditions ◦Deferred and short-term maintenance ◦Building code / OSHA compliance • Accessibility compliance • Capital costs for construction / remodeling proposed • Site location relative to population and infrastructure 7CNH ARCHITECTS overvieW of study Public Works Site Analysis and Space Needs Study8 Site A: Site A consists of the existing site for the current Senior Citizen Center and Public Works Facility. The property’s current zoning designation is for Public and Semi-Public District (PSP). It has a gross area of 27.46 acres of which 17.6 acres are suitable for building. The city owns the property of this existing facility. The site is surrounded by residential neighborhoods to the east and south, baseball fields to the west and agricultural land to the north. Photograph: View of the existing Vehicle Maintenance portion of the Public Works Facility Site A 9CNH ARCHITECTS SITE A Public Works Site Analysis and Space Needs Study10 There are designated wetlands running through the middle of the property which reduces the buildable area and mostly separating the northwest storage area from the main buildable area. The wetlands represent approximately 40% of the overall site. SiteA Site Analysis There is a large floodplain running through the middle of the property mostly duplicating the wetland areas. 1180 Main Street Lino Lakes, MN 55025 PSP Public and Semi-Public District 2 Properties Owned by City of Lino Lakes Gross Site Area 17.6 Acres FloodplainWetlands This city owned property is served by electricity and natural gas utilities, but does not have municipal sanitary or water service. The current facility uses well water and has a private mound- style septic system limiting the ability to install fire suppression and requiring storage tanks for future vehicle wash and floor drain sanitary flows. Extension of municipal sanitary is highly recommended. Municipal water and sanitary are located approximately 1 mile to the west. Infrastructure 11CNH ARCHITECTS This site is approximately 27.4 acres, of which 12 acres is buildable area. This buildable area is separated into three distinct blocks with only the southeast block of 7.7 acres large enough to be considered for this project. Infrastructure Buildable Area Adjacent Land Uses Easements - Existing or Future Floodplain Wetland Site Visibility Noise Issues Potential Neighborhood Resistance Site Statistics Buildable Area SiteASite Analysis Positive Moderately Positive Neutral Moderately Negative Negative Rating Scale Public Works Analysis There is one gas easement running on the southwest corner of the site. This easement defines the southwest edge of the main buildable area. Easements Public Works Site Analysis and Space Needs Study12 Photograph: View of the site from the east Site B: Site B is located on the southeast intersection of Birch Street and Centerville Road. The property’s current zoning designation is for Public and Semi-Public District (PSP). It has a gross area of 17.6 acres of which 3 acres are suitable for building. It is adjacent to Fire Station #2 to the north and agricultural land on the east and west sides. To the south the property extends toward 46 acres of land owned by the City. There is one private residence on agricultural land to the southwest. Site B City Owned Property 13CNH ARCHITECTS SITE B Public Works Site Analysis and Space Needs Study14 B Site Analysis Site The designated wetlands run along the North, East and West sections of the property and decreases the buildable area within this parcel. Wetlands 1710 Birch Street Lino Lakes, MN 55038 PSP Public and Semi-Public District 1 Property Owned by City of Lino Lakes Gross Site Area 17.6 Acres The floodplain runs through the East part of the property, but since the construction of the fire station the FEMA map should be updated to reflect the correct contours of the site. The diagram above represents the approximate corrected floodplain zone. It is our understanding that the floodplain update is in process. Floodplain This city owned property is served by all public utilities including electrical, natural gas, municipal water, and municipal sanitary services. The water and sanitary pipes were stubbed into the site as part of the recent Fire Station #2 project. The site is also served by the new city street with completed connections to both Centerville Road (County 21) and Birch Street (County 34). Infrastructure 15CNH ARCHITECTS BSite Analysis Site Infrastructure Buildable Area Adjacent Land Uses Easements - Existing or Future Floodplain Wetlands Site Visibility Noise Issues Potential Neighborhood Resistance Site Statistics Positive Moderately Positive Neutral Moderately Negative Negative Rating Scale Public Works Analysis This site is approximately 17.6 acres not including the over 46 acres to the south. After deducting the fire stations’ built area, there is 3 acres of remaining buildable area for this potential project. Buildable Area There are no easements on the south buildable area being considered for this project other than standard drainage and utility setbacks along the property lines and roads. Easements Public Works Site Analysis and Space Needs Study16 SpacE NEEdS program 17CNH ARCHITECTS Overview The current Lino Lakes Public Works Facility was built in 1971. While the facility has functioned in the past 45 years, the City Council and staff determined that a space needs program be developed to assess the existing, current and future needs. The Space Needs Program captures the conclusions made from the assessment exercise over the last months to express the scale and scope of modifications needed to the facility for both short and long term operational demands. A comparison matrix at the end of this section reflects other Public Works facilities as they relate to the scale of this project. Public works facilities in the Twin Cites metro of Hugo, Shoreview, Otsego, and Hopkins were used as references. While each city’s needs and approaches are different, the comparisons can provide additional insight when considering the best fit for the City of Lino Lakes. Space Needs Analysis Approach The space needs reviewed are based on the following assumptions to address the long-term needs of the Public Works Department for the City of Lino Lakes. While other approaches may be pursued, the assumptions indicated in this study represent the facility designs commonly taken by other similar municipalities within the greater region. A. Departments Included within the Facility: This space needs program for the overall Public Works Department includes the streets, utilities, vehicle maintenance and park & recreation operations. This combination of operations creates efficiencies in operations and facilities as many functions overlap and require similar facilities. B. Protection of Equipment: This space needs program provides space for all vehicles and equipment to be stored within the protection of the proposed building. This would include fully heated operational areas as well as partially heated storage areas, depending on the needs of the individual spaces. Much of the current equipment and many vehicles are currently stored outside within the current Public Works site significantly reducing its life-expectancy and increasing maintenance requirements. The space needs program assumes that all equipment and vehicles would be stored within the facility providing reduced life-cycle costs for the equipment and vehicles within the public works department. C. Growth Projections: The space needs program allows room for the anticipated growth needs within the following 20 years at a minimum as is typical for a public facility built to operate for a period approaching 50 years. The City of Lino Lakes is projected by the Metropolitan Council’s study to expand in population to 31,100 by 2040, or a growth of 49% from current. The growth built into the space needs program represents only the added staff and equipment that was determined to be needed with the increase in population and associated streets, parks, and utilities. Consequently the building space needs growth is only 14% above the current needs, significantly less than projected population growth. arChiteCturaL Considerations - sPaCe needs Program Public Works Site Analysis and Space Needs Study18 Large Spaces (Angled 60°) Medium Spaces Space Name Small Spaces Mezzanine Storage General Storage Vehicle Wash Bay Circulation SizeQuantity 16 49 20 1 1 1 1 18’x36’ 12’x24’ 8’x12’ 30’x40’ 20’x100’ 35’x50’ 30’x6600’ Area 835 288 96 1,200 2,000 1,750 19,789 Total Total 13,360 14,112 1,920 1,200 2,000 1,750 19,789 54,131 Public Works Superintendent Open Office Area Space Name Reception Private Offices Shop Supervisor Office Copy Room IT/Server Room Multi-Purpose Room Size Lunch Room Quantity 1 1 1 9 1 1 1 1 1 12’x14’ 15’x20’ 16’x10’ 12’x10’ 12’x10’ 9’x10’ 9’x10’ 40’x45’ 30’x40’ Area 168 300 160 120 120 90 90 1,800 1,200 Subtotals Circulation Total 15% Total 168 300 160 1,080 120 90 90 1,800 1,200 7,773 1,160 8,893 sPaCe needs Program Office Area Vehicle Storage Men’s Restroom & Locker Room 1 30’x40’1,200 1,200 Women’s Restroom & Locker Room 1 15’x25’375 375 Storage 1 10’x25’250 250 Janitor’s Closet 1 10’x12’120 120 Mechanical/Electrical Room 1 20’x30’600 600 Public Restrooms 2 9’x10’90 180 19CNH ARCHITECTS Space Name Large Maintenance Bay Small Maintenance Bay Welding Bay / Fabrication Size Small Engine Repair Bay Quantity 2 2 1 1 24’x48’ 20’x40’ 28’x40’ 20’x40’ Area 1,152 800 1,120 800 Subtotals Circulation Total 15% Total 2,304 1,600 1,120 800 7,876 1,181 9,057 Space Name Sign Storage Woodworking Shop Parks Storage Size Water Meter Shop / Storage Quantity 1 1 1 1 30’x40’ 20’x30’ 30’x40’ 15’x30’ Area 1,200 600 1,200 450 Subtotals Circulation Total 15% Total 1,200 600 1,200 450 3,450 518 3,968 83,654 Total Area Departmental Shops Vehicle Maintenance Tire & Brake Shop 1 20’x28’560 560 Tire Storage ( Mezzanine)1 30’x10’300 300 Lube Room 1 12’x16’192 192 Parts Storage & Tools Room 1 20’x50’1,000 1,000 Total Exterior Wall and Building Services 10%7,605 Subtotals 76,049 sPaCe needs Program Summary As this Space Needs Program indicates, the Public Works Department will need a total building area approaching approximately 84,000 square feet by the end of the study target of 2040. While the population of the City of Lino Lakes is projected to grow 50% by 2040, the projected total Space Needs Program is only 15% more than the current space needs because of operational efficiencies of a larger city. Due to this future growth and also the potential use of some existing cold storage space over the next 10 to 15 years, the Space Needs Program can be met in a two phase approach with Phase 2 encompassing approximately 25,000 square feet of future Vehicle Storage needs. Comparative Square Footage Calculation The Comparison matrix reflects size of areas in comparative Public Works Facilities. The following formula was used to create comparison factors. The comparative factors are not a definitive means for determining the appropriate size and scale of Lino Lakes’ expansion needs, particularly con- sidering many other factors can influence how and why departmental allocations are established. However, this information can be helpful in guiding the space needs program with a larger perspective that acknowledges the external factor of city population and growth and how that impacts the operational capacity of the Public Works facility. From the chart below, we can see that Hopkins’ has a somewhat smaller population. Hopkins’ total square footage for their Vehicle Storage space (shown to the right) is 37,800 square feet which is 85.5% larger than Lino Lakes’ actual area of 5,512 square feet. Lino Lakes has a much smaller Vehicle Storage area. It is not surprising that Lino Lakes’ Public Works facility is smaller than comparison facilities given Lino Lakes’ growth in popula- tion and service needs since the current facility was built approximately 45 years ago. ComParison matrix Lino Lakes 20,862 OtsegoShoreview 25,931 14,524 Hopkins 18,025 City Population (2013 Census) Formula for Comparison: Square feet Population Comparison Factor= Lino Lakes 31,100 Projected Population (2040) Hugo 14,082 Public Works Site Analysis and Space Needs Study20 21CNH ARCHITECTS ComParison matrix Lino Lakes (Existing) (5,512 sf / 20,862)0Shoreview (38,410 sf / 25,931) Otsego (18,300 sf / 14,524) Hopkins (37,800 sf / 18,025) Shoreview (15,620 sf / 25,931) Otsego (4,300 sf / 14,524) Hopkins (13,596 sf / 18,025)Vehicle StorageOfficeShoreview (13,990 sf / 25,931) Otsego (5,850 sf / 14,524) Hopkins (10,917 sf / 18,025)Vehicle Maintenance & ShopsSquare Feet / Population Lino Lakes (Proposed) (24,359 sf (54,131 sf) / 31,100) Existing Phase 1 0.250.500.751.001.251.501.752.00Lino Lakes (Proposed) (13,025 sf / 31,100) Lino Lakes (Existing) (5,742 sf / 20,862) Hugo (15,000 sf / 14,082) Hugo (6,400 sf / 14,082) Lino Lakes (Existing) (3,545 sf / 20,862) Lino Lakes (Proposed) (8,893 sf / 31,100) Hugo (6,400 sf / 14,082) Phase 2 Existing Material Storage Bins Main Street Wetlands Public Works Site Analysis and Space Needs Study22 OptionA1 Layout Pros • Re-use of existing Public Works building structure • Use of existing Salt Building • Use of existing Material Storage Bins • Use of existing miscellaneous site storage • Re-use of existing site • Large buildable area Cons • Potential long construction period of existing building disrupting operations • Cost of bringing new Water main to site due to fire suppression requirements • Loss of use of existing ice rink and cost to remove • Loss of use of existing baseball field and cost to remove • Cost of remodel based on code and handicapped accessibility deficiencies • Non-efficient floor plan of vehicle storage to fit site and keep existing building • Cost of bringing municipal sanitary sewer to site (or impacts of large storage tank and regular pumping for floor drains and wash bay sanitary) • Reduced facility life expectancy and increased maintenance for the remodeled portion of the building compared to an all new facility Total Square Footage • Remodel 12,752 s.f. • New 67,582 s.f. • Total 80,334 s.f. Description Option A1 is located at the current Public Works and Senior Center Facility site. This option includes extensive remodeling of the existing Public Works and Senior Center Facility into Public Works’ office space and vehicle maintenance area. The expansion includes additional office, additional vehicle maintenance, departmental shops and vehicle storage. The existing salt building and material storage bins will be reused. Due to the limitations of the buildable area and the location of the existing cell tower, a portion of the vehicle storage is rotated at a 120 degree angle. This option would involve a total gutting of the existing building as needed to address deficiencies in the current building related to accessibility, energy code, fire suppression and mechanical systems. Option A1 and the following option by using the existing public works site will also require an extension of the municipal water service and municipal sanitary service to the site. Due to the site layout limitations working around the existing office and maintenance building, the existing cold storage buildings will not be able to remain. This will reduce the total available storage for the Public Works department until Phase 2 is built, and may also result in the need to build Phase 2 sooner than the other option in order to meet the city’s growth. Existing Material Storage Bins Vehicle Storage W. Rondeau Lake Dr.Existing RoadMain Street Existing Baseball Field Trailer Storage Existing Salt Building Vehicle Maintenance Shops Office 55 Parking Stalls Ex. Retention Pond Wetlands Uti l i t y Ea s e m e n t Fuel Island Existing Cell Tower Existing Building Fence Phase 2 23CNH ARCHITECTS OptionA1Layout Wash Bay Public Works Site Analysis and Space Needs Study24 OptionA2 Layout Pros • Use of existing salt building • Use of existing material storage Bins • Use of existing miscellaneous site storage • Use of existing cold storage garage • Longer life-expectancy and reduced maintenance for an all new facility • Large buildable area • Drive through stalls for large vehicle storage parking • Flexibility in building placement to best fit uses and site Cons • Cost of demolishing existing facility • Disruption of operations during construction period • Cost of bringing new water main to site for fire suppression requirements • Loss of use of existing ice rink and cost to remove • Loss of use of existing baseball field and cost to remove • Cost of bringing municipal sanitary sewer to site (or impacts of large storage tank and regular pumping for floor drains and wash bay sanitary) Wetlands Total Square Footage • Remodel None • New 79,503 s.f. • Total 79,503 s.f. • Existing Cold Storage 4,835 s.f. Description Option A2 is located at the current Public Works and Senior Center Facility site. This option provides for an all-new Public Works Facility which includes office, vehicle maintenance, departmental shops and vehicle storage. The existing salt building, cold storage garage and material storage bins will be reused. Since this option removes the existing 45 year old building, it provides the flexibility to place the building on the site in a more advantageous layout. This results in a more compact building footprint, better screening of the building to the east neighborhood, and the option for drive-through parking for large equipment within the storage garage. This site option also allows for the continued use of the newer of the two existing cold storage garages which will provide more available space for the Public Works department, especially until Phase 2 is added. Option A2, using the existing public works site, requires an extension of the municipal water service and municipal sanitary service to the site. 25CNH ARCHITECTS Existing Material Storage Bins Vehicle Storage W. Rondeau Lake Dr.Existing RoadMain Street Existing Baseball Field Trailer Storage Existing Salt Building Vehicle Maintenance Shops Office55 Parking Stalls Ex. Retention Pond Wetlands Uti l i t y Ea s e m e n t Existing Garage Existing Cell Tower Fence OptionA2Layout Phase 2 Wash Bay Public Works Site Analysis and Space Needs Study26 OptionB1 Layout Pros • Existing municipal sanitary sewer connection located on site • Existing municipal water main connection located on site • Use of existing ice rink on Site A • Use of existing baseball fields on Site A • Efficient floor plan of vehicle storage • No disruption at the current Public Works facility during construction • Located adjacent to Fire Station #2 • Closer to future population density as Lino Lakes grows • Existing storage buildings at north site can continue to be used Cons • Smaller buildable area creates minimal clearances for site functions • Existing salt building is located on Site A • Existing material storage bins are located on Site A • High visibility from future road Wetlands Description Option B1 is located adjacent to Fire Station #2. This option includes a new Public Works Facility which includes office, vehicle maintenance, departmental shops and vehicle storage. The existing salt building and material storage bins will be reused at the existing Public Works site. This option would allow for the use of the existing public works storage buildings throughout the construction period reducing operational disruption and cost during construction. Option B1 would also allow for the continued use of the north site facilities after construction until they reach there anticipated life-expectancy allowing for more flexibility and space for the Public Works department, especially until Phase 2 is added to the building. Total Square Footage • Remodel None • New 76,017 s.f. • Total 76,017 s.f. • Ex. Public Works Storage 14,799 s.f. 27CNH ARCHITECTS OptionB1Layout Centerville RoadBirch Street 55 Parking Stalls Existing Fire Station Vehicle Storage Office Shops Vehicle Maintenance Wetlands Wetlands Infiltration Basin Infiltration Basin Infiltration Basin WetlandsFuel Island Infiltration Basin Existing Road Existing RoadFuture RoadTrailer Storage Wash Bay Phase 2 arChiteCturaL revieW Equipment Storage Vehicle Storage Vehicle Maintenance Public Works Site Analysis and Space Needs Study28 Public Works is currently storing most of their equipment outside where they are covered in snow and have a greater chance of being rusted, therefore reducing their life span. Public Works is currently storing vehicles outside, where they are covered in snow and have a greater chance of being rusted, therefore reducing their life span. Introduction The current Lino Lakes Public Works Facility was built in 1971 and does not have access to municipal water or municipal sanitary sewer. Due to fire code requirements that limit the square footage of the facility the existing Public Works building cannot be expanded unless municipal water is brought to the site. The additions to this facility include 4 separate buildings. The majority of the vehicles are stored outdoors, which inherently reduces their life span. Equipment is currently stored in 3 buildings and is not conducive to an efficient work flow. The building has water damage and leaking in several locations. The current Vehicle Maintenance area and tool storage area does not provide adequate space to service the city’s fleet of vehicles. Exterior Brick arChiteCturaL revieW 29CNH ARCHITECTS Roof leakage The existing standing seam roof needs to be replaced as there are multiple locations where leaking has occurred. There are several locations around the building where gutters are failing or not in place, snow is melting off of the roof and causing water damage and icy conditions, which are hazardous for the public and employees. Current offices and storage areas are intermingled and do not provide an efficient use of space. Gutters Exterior brick on the building has severe water damage in multiple places and is in need of repair. Offices and Storage arChiteCturaL revieW Lunch Room Server / Telephone Storage The current lunch room does not have adequate appliances and chairs to accommodate Public Works employees. The current server is located in the main hallway, isn’t easily accessible and is an eyesore. The data and telephone phone board is currently in the storage room. Break Room/Office One of the additional buildings on-site houses one office and a break room due to limited space in the main facility. The current locker room does not have adequate lockers to accommodate employees and is used as a circulation space which doesn’t have privacy for employees. Locker room Public Works Site Analysis and Space Needs Study30 aCCessibiLity & Code revieW The existing Women’s Restroom does not have proper clearances for accessibility, with any amount of remodeling the restrooms would need to comply with the latest Minnesota State accessibility code. The existing Men’s Restroom does not have proper clearances for accessibility, with any amount of remodeling the restrooms would need to comply with the latest Minnesota State accessibility code. 31CNH ARCHITECTS Introduction The current Public Works facility was built in 1971 and has major deficiencies related to accessibility, energy code, fire suppression and mechanical systems. Our accessibility review identifies conditions in the existing building that require immediate attention including; restroom clearances (water closet, lavatory and shower), non-accessible door hardware, accessible door clearances and accessible counter heights. The existing building does not meeting current energy code requirements, fire suppression requirements, exiting requirements and mechanical system requirements as discussed on the following page. We did not complete a full OSHA safety assessment as a part of this study, but there are several items in the building that should be assessed further, including proper headroom clearances under the Vehicle Maintenance mezzanine. As a result of the extent and variety of code, accessibility, and safety deficiencies in the current building, it is our opinion that the most economical approach if remodeling is considered would be to remove all existing interior rooms and reconstruct the interior build-out of the vast majority of the existing space. This also results in the best design fit with the long-term needs of the Public Works department. meChaniCaL systems revieW - vehiCLe maintenanCe Public Works Site Analysis and Space Needs Study32 Exhaust System Heating Sanitary Waste Vehicle Maintenance requires carbon monoxide sensors (gasoline engine fumes) and nitrogen dioxide sensors (diesel engine fumes) to enable the exhaust system in the event that the concentrations exceeds code minimum set point. These sensors are not installed. General heating is accomplished with gas fired infrared heaters. These units are dated and most likely have exceeded their expected service life. The sanitary waste from the trench drains and floor drains are routed directly to the septic system. This is a code violation. For buildings served with a septic system, the flammable waste from trench drains must be routed to a storage tank separate from the septic system. Tanks are emptied periodically and trucked to a proper waste facility. Ventilation System Current ventilation system is inadequate. Current codes require .75 cfm per square foot of ventilation interlocked with an outdoor air intake. The current system operates manually with independent control switch for both the fan and intake damper. The exhaust fans appear dated and most likely have exceeded their expected service life. meChaniCaL systems revieW - offiCes/senior Center 33CNH ARCHITECTS Furnace Room - Offices The community space is also served by three furnaces and associated split system air handlers. They were installed in 2010 as well and are in good condition. The comments for item 1 above applies to these systems as well. - One of the units has a capacity of 5 tons. The Mn Energy Code requires a system of this capacity to be equipped with an economizer. The economizer introduces outdoor air into the space when outdoor air temperatures are favorable and cooling is required by utilizing outdoor air for cooling as opposed to operating compressors. Furnace Room - Senior Center The office space is served by three furnaces and associated split system air conditioning units. The units were installed in 2010 and are in good condition. The ductwork connected to these units would need to be replaced based upon the condition of the current ductwork and the change in zoning due to renovation schemes. In addition, current requirements for ventilation air will require an air-to-air energy recovery unit to temper the outdoor air before it is introduced into the furnaces. Public Works Site Analysis and Space Needs Study34 coSt EStimatE 35CNH ARCHITECTS Low Cost Public Works Facility Sanitary Sewer and Water 9,707,342 360,000 10,067,342 (2017 Dollars)Total $ $ $ Option A1 Remodel & Expansion Phase 1 Option A2 New Facility at Existing Site Phase 1 Cost estimate Option B1 New Facility at Fire Station Site Phase 1 *Inflation not taken into account in this estimate High Cost Public Works Facility Sanitary Sewer and Water 12,195,113 360,000 12,555,113(2017 Dollars)Total $ $ $ Low Cost Public Works Facility 10,040,359 $ $ *Inflation not taken into account in this estimate High Cost Public Works Facility 12,458,171$ Low Cost Public Works Facility 9,922,715 9,922,715 (2017 Dollars)Total $ $ *Inflation not taken into account in this estimate High Cost Public Works Facility 12,380,093 12,380,093 (2017 Dollars)Total $ $ Sanitary Sewer and Water 360,000 10,400,359 (2017 Dollars)Total $Sanitary Sewer and Water 360,000 12,818,171(2017 Dollars)Total $ Cost Estimate Summary The cost estimates shown above represent our teams professional opinion of probable construction cost based on the uses proposed, and typical construction costs for similar facilities within the greater metropolitan area. The low cost to high cost range represents the preliminary level of the designs done within this study, as well as the range in quality, life-cycle, and aesthetic choices that would be reviewed and selected by the city during the design process. The costs, as indicated are current construction costs and an inflation factor would need to be applied when a specific time line is developed. The prices shown represent the estimated hard costs of the site and building construction shown in each option layout and vary only about $500,000 when comparing the Low Cost for each option or 5% of the total cost. However, there are other cost factors not indicated that should also be taken into consideration when comparing options that would create a greater final cost differential between options. A partial list of these items include: • Operational cost to move Public Works functions off-site during construction for Site A options • Loss of use of ball field and hockey rink at Site A if expansion occurs there • Additional maintenance costs for reused portions of the existing structure under Option A1, compared to an all-new facility in the other options • Ability to continue to use one existing cold storage building under Option A2 and two existing cold storage buildings under Option B1, thus postponing the date when Phase 2 of the Public Works storage shown in each option layout would be needed WS – Item 5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: July 5, 2017 To: City Council From: Julie Bartell Re: Peddler/Solicitor Licensing Process Background A damaging storm recently impacted properties in the City and as a result there are many contractors seeking work in the area. The contractors’ preferred method of contact is knocking on doors to sell their services. City staff is receiving inquiries from property owners, contractors, and elected officials in regard to how the city licenses and enforces regulations on this type of activity. Licensing - The city provides two options for selling door to door in the city: Peddler/Solicitor/Transient Merchant License. This license is authorized by the City’s Code of Ordinances. It requires a background check for individuals and a business check, and the cost is $250 for up to six months. This license requires city council approval so it can take several weeks to issue. These regulations were updated in 2009 when the entire code was reviewed. Door-to-Door Notification. Contractors can fill out one form letting the city know that they will be distributing flyers in the city. This is not considered a license and doesn’t allow individuals to knock on doors. No council approval is required but it allows the city to know who is working in the city and allows contractors to get their contact information to those who may be interested in services. Enforcement – Regulations don’t work well without awareness, comprehension and enforcement. Therefore our licensing process for peddlers includes the following: License Applicants – receive a clear explanation and outline of our process, a copy of the city regulations and are instructed to carry a copy of their license with them when they work. They are also informed of the city’s contractor license regulations. City Residents – staff informs residents of the city’s regulations through the website, regular newsletter articles and by providing proof of licensure for vendors to carry. When we receive resident reports of unlicensed vendors, we inform the public safety department and note violations in the license file for future reference or, if necessary, license revocation action. Public Safety Department – the city clerk keeps the police division up to date on who is licensed by providing a list they can access twenty-four hours a day. The police division responds in person to complaints about peddlers working without a license. Signs – The Building Department will remove signs that are illegally placed (i.e. within the public right of way). One sign in the yard is allowed. Requested Council Direction This report is intended to provide information on the city’s licensing process for door to door sales. Attachments Chapter 613, Transient Merchant, Peddler, Canvasser and Solicitor Peddler License Certificate List of Current Licenses Chapter.htm[6/28/2017 4:20:00 PM] Lino Lakes, MN Code of Ordinances CHAPTER 613: TRANSIENT MERCHANT, PEDDLER, CANVASSER AND SOLICITOR Section 613.01 Definitions 613.02 Exceptions to definitions 613.03 Religious and charitable organizations 613.04 Licensing; exemptions 613.05 License ineligibility 613.06 License suspension and revocation 613.07 License transferability 613.08 Prohibited activities 613.09 Penalties § 613.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. PEDDLER. A person who goes from house-to-house, door-to-door, business-to-business, street-to-street or any other type of place-to-place, for the purpose of offering for sale, displaying or exposing for sale, selling or attempting to sell and delivering immediately upon sale, the goods, wares, products, merchandise or other personal property that the person is carrying or otherwise transporting. The term PEDDLER shall mean the same as the term hawker. PERSON. Any natural individual, group, organization, corporation, partnership or association. As applied to groups, organizations, corporations, partnerships and associations, the terms shall include each member, officer, partner, associate, agent or employee. SOLICITOR. A person who goes from house-to-house, door-to-door, business-to-business, street-to-street, or any other type of place-to-place, for the purpose of obtaining or attempting to obtain orders for goods, wares, products, merchandise, other personal property or services of which he or she may be carrying or transporting samples, or that may be described in a catalog or by other means, and for which delivery or performance shall occur at a later time. The absence of samples or catalogs shall not remove a person from the scope of this provision if the actual purpose of the person's activity is to obtain or attempt to obtain orders as discussed above. The term shall mean the same as the term canvasser. TRANSIENT MERCHANT. Any person whose business in the city is temporary or seasonal and consists of selling and delivering merchandise within the city, and who in furtherance of the purpose uses or occupies any structure, Chapter.htm[6/28/2017 4:20:00 PM] vehicle or other place for the exhibition and sale of the merchandise. (Prior Code, § 612.01) (Ord. 01-89, passed 2-13-1989) § 613.02 EXCEPTIONS TO DEFINITIONS. (1) For the purpose of this chapter, the terms peddler, solicitor and transient merchant shall not apply to the following: (a) Persons doing business by appointment; (b) Persons selling or attempting to sell at wholesale their goods, wares, products or merchandise to retail, wholesale, professional or industrial establishments; (c) Persons conducting the type of sales commonly known as garage sales, rummage sales or estate sales, as well as anyone conducting an auction as a properly licensed auctioneer or any officer of the court conducting a court- ordered sale; (d) No licenses shall be required for vendors as a preliminary step to the establishment of a regular route service for the sale and delivery of commodities or the providing of services to regular customers; and (e) School aged children selling items for fund raisers. (f) Persons selling only farm products they have grown themselves. (2) Exception from the definitions for the scope of this chapter shall not excuse any person from complying with any other applicable statutory provision or local ordinance. (Prior Code, § 612.03) (Ord. 01-89, passed 2-13-1989; Am. Ord. 01-11, passed 1-24-2011) § 613.03 RELIGIOUS AND CHARITABLE ORGANIZATIONS. (1) Any organization, society, association or corporation desiring to solicit or have solicited in its name money, donations of money or property or financial assistance of any kind or desiring to sell or distribute any item of literature or merchandise for which a fee is charged or solicited from persons other than members of the organizations upon the streets, in office or business buildings, by house to house canvass or in public places for a charitable, religious, patriotic, philanthropic or otherwise non-profit purpose shall be exempt from § 613.04 of this chapter, provided a sworn application in writing on a form furnished by the city is filed which shall include the following information: (a) Name and purpose of the cause for which the license is sought; (b) Names and addresses of the officers and/or directors of the organization; (c) The period during which the solicitation is to be carried on; and (d) Whether or not any commission, fee, wages or emoluments are to be expended in connection with the solicitation. (2) Upon the foregoing being satisfied, the organization, association or corporation shall furnish all its members, agents or representatives conducting the solicitation credentials in writing stating the name of the organization, name of the agent and the purpose of the solicitation. The credentials shall be kept on the person of the members, agents or representatives during the actual solicitation and be presented to anyone requesting to see same. Chapter.htm[6/28/2017 4:20:00 PM] (Prior Code, § 612.04) (Ord. 01-89, passed 2-13-1989) § 613.04 LICENSING; EXEMPTIONS. (1) County license required. No person shall conduct business as a peddler, solicitor or transient merchant within the city limits without first having obtained the appropriate license from the county as required by M.S. Ch. 329, as it may be amended from time to time, if the county issues a license for the activity. (2) City license required. Except as otherwise provided for by this chapter, no person shall conduct business as either a peddler, solicitor or transient merchant without first having obtained a license from the city. The license period will be no longer than six months from the date of issuance. A single license may be issued to a company covering its employees or agents as long as an application, as described herein, is completed, for each individual person operating in the city. (3) Application. Application for a city license to conduct business as a peddler, transient merchant or solicitor shall be made at least ten regular business days before the applicant desires to begin conducting business on an application form available from the office of the City Clerk. All applications shall be signed by the applicant and shall include the following information: (a) Applicant's full legal name, name of business and applicant's current position; (b) All other names under which the applicant conducts business or to which applicant officially answers; (c) Applicant's permanent home and business address as well as a local address for correspondence; (d) Any and all business related telephone numbers, including a number where the applicant can be reached while conducting business in the city; (e) A brief written description of the nature of the business, the goods to be sold and the applicant's method of operation; (f) A brief statement of the nature, character and content of the advertising done or proposed to be done in order to attract customers (samples may be requested); (g) Full legal name of any and all business operations owned, managed or operated by applicant, or for which the applicant is an employee or agent; (h) The length of time which the applicant intends to do business in the city with the approximate dates; (i) A statement as to whether or not the applicant or the person managing the business activities has been convicted within the last five years of any felony, gross misdemeanor or misdemeanor for violation of any state or federal statute or any local ordinance, other than traffic offenses; (j) The applicant's driver's license number or other acceptable form of identification. (k) If a vehicle is to be used, a description of the same together with license number or other means of identification; (l) A photograph of the applicant, taken within 60 days immediately prior to the date of filing of the application, which picture shall be two inches by two inches showing the head and shoulders of the applicant in a clear and distinguishing manner; (m) A list of the three most recent locations where the applicant has conducted business as a peddler, solicitor Chapter.htm[6/28/2017 4:20:00 PM] or transient merchant; and (n) Transient merchants shall include the addresses of all places where the business is to be located along with written consent of the owners or occupants. (Prior Code, § 612.06) (Ord. 01-89, passed 2-13-1989) (4) Fee. All applications for a license under this chapter shall be accompanied by the fee established by ordinance annually in the city fee schedule, as it may be amended from time to time. (5) Procedure. Upon receipt of the completed application and payment of the license fee, the City Clerk must determine if the application is complete. An application is determined to be complete only if all required information is provided. If the City Clerk determines that the application is incomplete, the City Clerk must inform the applicant of the required or necessary information that is missing. If the application is complete, the City Clerk must order any investigation, including background checks, necessary to verify the information provided with the application. The City Clerk will present the license request to the Council as soon as possible. If there exists grounds for denying the license under § 613.05, the Clerk will present that information to the City Council. If the Council denies the license, the applicant must be notified in writing of the decision, the reason for denial and of the applicant's right to appeal the denial by requesting, within 20 days of receiving notice of rejection, a public hearing before the City Council. The City Council shall hear the appeal within 20 days of the date of the request. (6) License exemptions. (a) No license shall be required of any person going from house-to-house, door-to-door, business-to-business, street-to-street or other type of place-to-place when the activity is for the purpose of exercising that person's state or federal constitutional rights such as the freedom of speech, press, religion and the like, except that this exemption may be lost if the person's exercise of constitutional rights is merely incidental to a commercial activity. (b) Professional fundraisers working on behalf of an otherwise exempt person or group shall not be exempt from the licensing requirements of this chapter. § 613.05 LICENSE INELIGIBILITY. The following shall be grounds for denying a license under this chapter: (1) The failure of the applicant to truthfully provide any of the information requested by the city as part of the application, or the failure to sign the application or the failure to pay the required fee at the time of application; (2) The conviction of the applicant within the past five years from the date of application for any violation of any federal or state statute or regulation, or of any local ordinance, which adversely reflects on the person's ability to conduct the business for which the license is being sought in an honest and legal manner. Those violations shall include but not be limited to burglary, theft, larceny, swindling, fraud, unlawful business practices and any form of actual or threatened physical harm against another person; (3) The revocation within the past five years of any license issued to the applicant for the purpose of conducting business as a peddler, solicitor or transient merchant; and (4) The applicant is found to have a bad business reputation. Evidence of a bad business reputation shall include, but not be limited to, the existence of more than three complaints against the applicant with the Better Business Bureau, the Attorney General's office or other similar business or consumer rights office or agency, within the preceding 12 months. Chapter.htm[6/28/2017 4:20:00 PM] § 613.06 LICENSE SUSPENSION AND REVOCATION. (1) Generally. Any license issued under this section may be suspended or revoked at the discretion of the City Council for violation of any of the following: (a) Fraud, misrepresentation or incorrect statements on the application form; (b) Fraud, misrepresentation or false statements made during the course of the licensed activity; (c) Conviction of any offense for which granting of a license could have been denied under § 613.05; and (d) Violation of any provision of this chapter. (2) Multiple persons under one license. The suspension or revocation of any license issued for the purpose of authorizing multiple persons to conduct business as peddlers or transient merchants on behalf of the licensee shall serve as a suspension or revocation of each authorized person's authority to conduct business as a peddler or transient merchant on behalf of the licensee whose license is suspended or revoked. (3) Notice. Prior to revoking or suspending any license issued under this chapter, the city shall provide the license holder with written notice of the alleged violations and inform the licensee of his or her right to a hearing on the alleged violation. Notice shall be delivered in person or by mail to the local address given on the application. (4) Public hearing. Upon receiving the notice provided in division (3) of this section, the licensee shall have the right to request a public hearing. If no request for a hearing is received by the City Clerk within ten regular business days following the service of the notice, the city may proceed with the suspension or revocation. For the purpose of mailed notices, service shall be considered complete as of the date the notice is placed in the mail. If a public hearing is requested within the stated time frame, a hearing shall be scheduled within 20 days from the date of the request. Within three regular business days of the hearing, the City Council shall notify the licensee of its decision. (5) Emergency. If, in the discretion of the City Council, imminent harm to the health or safety of the public may occur because of the actions of a peddler or transient merchant licensed under this chapter, the City Council may immediately suspend the person's license and provide notice of the right to hold a subsequent public hearing as prescribed in division (4) of this section. § 613.07 LICENSE TRANSFERABILITY. No license issued under this chapter shall be transferred to any person other than the person to whom the license was issued. § 613.08 PROHIBITED ACTIVITIES. (1) Sell or solicit before the hour of 9:00 a.m. or after one-half hour past sunset unless a previous appointment has been made. (2) Enter or conduct business upon any premise where a sign or plaque is conspicuously posted stating in effect that no peddlers or solicitors are allowed. The signs shall have letters a minimum of one-half inch high. (3) Occupy for the purpose of advertising and/or conducting business any area within a sight triangle, at any road intersection. (4) Occupy as a transient merchant, solicitor or peddler, any public right-of-way or other public property for the Chapter.htm[6/28/2017 4:20:00 PM] purpose of advertising and/or conducting business. (5) Obstruct the free flow of either vehicular or pedestrian traffic on any street, alley, sidewalk or other public right of way. (6) Conduct business in a way as to create a threat to the health, safety and welfare of any individual or the general public. (7) Call attention to business or items to be sold by means of blowing any horn or whistle, ringing any bell, crying out or by any other noise, so as to be unreasonably audible within an enclosed structure. (8) Failing to provide proof of license and identification, when requested. (9) Making false or misleading statements about the product or service being sold, including untrue statements of endorsement. No peddler, solicitor or transient merchant shall claim to have the endorsement of the city solely based on the city having issued a license or registration to that person. (10) Remaining on the property of another when requested to leave or to otherwise conduct business in a manner a reasonable person would find obscene, threatening, intimidating or abusive. § 613.09 PENALTIES. Whoever does any act forbidden by this chapter or omits or fails to do any act required by this chapter shall be guilty of a misdemeanor and subject to all penalties provided for under Minnesota law. Disclaimer: This Code of Ordinances and/or any other documents that appear on this site may not reflect the most current legislation adopted by the Municipality. American Legal Publishing Corporation provides these documents for informational purposes only. These documents should not be relied upon as the definitive authority for local legislation. Additionally, the formatting and pagination of the posted documents varies from the formatting and pagination of the official copy. The official printed copy of a Code of Ordinances should be consulted prior to any action being taken. For further information regarding the official version of any of this Code of Ordinances or other documents posted on this site, please contact the Municipality directly or contact American Legal Publishing toll-free at 800-445-5588. © 2011 American Legal Publishing Corporation techsupport@amlegal.com 1.800.445.5588. No. P-017-04 $250.00 COUNTY OF ANOKA PEDDLER'S LICENSE WHEREAS, Edward Jones Financial, has paid the sum of $250.00 to the City of Lino Lakes and has complied with all the provisions of Chapter 613 of the Lino Lakes City Code necessary for obtaining this license; WHEREAS, Andrew Fish is a marketing agent for Edward Jones Financial; NOW THEREFORE said applicant is hereby licensed and authorized to go door-to-door marketing financial services for the period of May 22, 2017 through November 22, 2017, subject to all conditions and provisions of said ordinance. GIVEN UNDER BY HAND and the corporate seal of the City of Lino Lakes the 23rd day of May, 2017. __________________________ Julianne Bartell, City Clerk (Seal) Page 1 2017 Transient Merchant/Peddler Licenses Applicant License Type Agent(s) Background Fees License # Approved* Pro Star Tree Care Pedder License Randy Lust X X 17-01 April 17, 2017 – October 17, 2017 Edward Jones Financial Peddler License Michael Morency X 17-02 May 1, 2017 – November 1, 2017 Fund for the Public Interest Canvasser/Solici tor Jordan Lutter N/A N/A N/A June 1, 2017 – June 30, 2017 Edward Jones Financial Peddler License Daniel Babbitt X X 17-03 April 25, 2017 – October 26, 2017 Edward Jones Financial Peddler License Andrew Fish X X 17-04 May 23, 2017 – November 23, 2017 *All licenses are issued for a six month period (except as indicated) **Solicitor Notification forms for non-profit organizations are not licenses and are not considered by the City Council. Item #7 Monthly Progress Report July 5, 2017 Item Last Action Taken Staff Status Digital Scanning Project 4/10 /17 Council approved hiring Thomas DeBilzan for the scanning operator position, who resigned in June Julie Interviews were conducted and an offer has been made White Bear Lake Restoration Assn. v. Dept. of Natural Resources (DNR) 8/25/16 – The NE Metro Water Summit Group met to discuss a draft JPA that would create a coalition of cities to work together as one voice with regards to water supply issues in the northeast metro area. Jeff The trial was held March 6- 24 and we’re still awaiting the judge’s ruling Location of Veteran’s Memorial 12/5/16 – The American Legion expressed in a letter what its preferred location was, although there was some confusion about whether they meant the undeveloped land at Legacy of Woods Edge or in front of city hall Mike The Council may need to make a decision on who will prepare a design Upgrade of HD Audio/Visual Equipment in Council Chambers and Control Room 3/13/17 – Council approved Technical Services Contract with Z Systems for consulting, design, and engineering services Jeff Included on the July 5th work session agenda Channel 16 Upgrade 10/4/16 – NMTV Operations Committee agreed that the local government channels needed more attention Jeff The updated bulletin board will be switched over right after Labor Day Arlo Lane Stop Sign Request 6/5/17 – Council directed staff to take additional speed and volume counts at different locations Mike Additional counts were taken and staff is reviewing with WSB. Will be on Aug. work session agenda. Culvert Maintenance ACD 10-22-32 7/5/17 – Staff was directed to monitor the culvert and to work with the RCWD on a longer term solution Mike RCWD cleaned the culvert Updates are shown in italics.