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Home My WebLink About07-10-2017 Council Meeting MinutesCOUNCIL MINUTES July 10, 2017 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE July 10, 2017 5 TIME STARTED 6:30 p.m. 6 TIME ENDED : 8:10 P.M. 7 MEMBERS PRESENT Council Member Rafferty, Kusterman, Maher, 8 Manthey, and Mayor Reinert 9 MEMBERS ABSENT none 10 11 Staff members present: City Administrator Jeff Karlson; Director of Public Safety John Swenson; 12 City Planner Katie Larsen; City Engineer Diane Hankee; and City Clerk Julie Bartell 13 14 There was a moment of silence in honor of Public Works employee David Lichtscheidl, who passed 15 away on July 9. The Mayor and Administrator Karlson offered condolences and gratitude for the fine 16 work provided by Mr. Lichtscheidl. 17 18 PUBLIC COMMENT 19 20 No one was present to address the council regarding a matter not on the agenda. 21 22 SETTING THE AGENDA 23 24 The agenda was approved as presented. 25 26 SPECIAL PRESENTATION 27 28 The 2017 Lino Lakes Ambassadors and 2018 Ambassador candidates introduced themselves to the 29 council and presented a parade award for display at city hall. 30 31 CONSENT AGENDA 32 33 Council Member Maher noted her concern that Aspen Contracting (Item 1H) has been aggressively 34 soliciting business door-to-door, apparently without a license. City Clerk Bartell said that staff will 35 make note of the situation in the license file for future license consideration. 36 37 Council Member Rafferty moved to approve the Consent Agenda, Items 1 A through 1 H, as presented. 38 Council Member Maher seconded the motion. Motion carried on a voice vote. 39 40 ITEM ACTION 41 Consideration of Expenditures. 42 43 June 26, 2017 (Check No. 106046 — 44 106286, $762,219.83) Approved 45 1 COUNCIL MINUTES July 10, 2017 APPROVED 46 July 10, 2017 (Check No. 106287 — 47 106371, $287,182.93) Approved 48 49 June 26, 2017 Council Work Session Minutes Approved 50 51 June 26, 2017 City Council Meeting Minutes Approved 52 53 Resolution No. 17-69, Approving a Pedder License 54 (Heartland Roofing and Siding) Approved 55 56 Resolution No. 17-70, Approving a Pedder License 57 (Pro 1 Construction Roofing and Siding) Approved 58 59 Consideration of Not Waiving Monetary Limits on Tort 60 Liability Per MN Statute 466.04 Approved 61 62 June 26, 2017 Special Council Session Minutes Approved 63 64 Resolution No. 17-71, Approving a Pedder License 65 (Aspen Contacting) Approved 66 67 FINANCE DEPARTMENT REPORT 68 69 There was no report from the Finance Department. 70 71 ADMINISTRATION DEPARTMENT REPORT 72 73 3A) Consider Approval of 2018 North Metro Telecommunications Commission Budget — 74 Administrator Karlson explained that the council is being asked to approve this budget as it comes 75 forward from the Commission. The increase included is entirely tied to legal expenses related to 76 franchise renewal. He also reviewed capital costs proposed, tied to bonding that financed the 77 installation of HD equipment for the entire system. He anticipates an increase in franchise fees 78 which will impact what the city receives in revenue. 79 Mayor Reinert asked the term of the franchise agreement. Administrator Karlson said he anticipates 80 it will be ten years. 81 Council Member Maher moved to approve the budget as presented. Council Member Rafferty 82 seconded the motion. Motion carried on a voice vote. 83 3B) Consider Appointment of Recycling Intern —City Administrator Karlson reported that staff 84 has identified an individual to fill the vacant Reycling Intern position; he reminded the council that 85 the position is entirely funded by Anoka County grant funds. 86 Council Member Manthey moved to approve the appointment of Madelyn Pelon as recommended. 87 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES July 10, 2017 I�WWWW"17 88 3C) Consider Appointment of Scanner Operator — City Administrator Karlson requested 89 approval of the appointment of a scanner operator. Mr. Rusty Ray is recommended for this position. 90 Council Member Rafferty asked about the temporary nature of the position; is it for a specific time 91 period? Administrator Karlson explained that the position is included in the budget on a yearly basis 92 so it is tied to that. 93 Council Member Manthey moved to the appointment of Rusty Ray as recommended. Council 94 Member Kusterman seconded the motion. Motion carried on a voice vote. 95 3D) Consider Approval of Check No. 105980 in the amount of $764.30 for CNH Architects — 96 City Administrator Karlson recalled that this invoice was pulled from a previous expenditure 97 approval. The council discussed the matter at length and has moved it forward for consideration of 98 payment. 99 100 Mayor Reinert noted a request to not have any bills paid on this contract but apparently there was an 101 amount already approved. Mr. Karlson explained that the original amount of the bill was $11,900 102 with the addition of some reimburseable expenses. Mayor Reinert said he hoped to be able to vote 103 against the entire payment because he doesn't feel the product was what the council requested. The 104 subject matter is a building that has lacked maintenance and now requires extensive work (Public 105 Works facility). Mayor Reinert said he feels all the options presented through this contract are 106 upscale (at a cost of $12 million) and he feels there will be more options needed. For this city, a $12 107 million heated garage isn't needed; the city is growing and needs to look ahead but that is too much. 108 The mayor said there is work that needs to be done but he fears it's more than if the building had been 109 taken care of over the past years. 11 0 Council Member Maher recalled that Council Member Kusterman planned to speak with Mr. Hutson 111 about the details. Council Member Kusterman remarked that he did speak with him but both he and 112 Mr. Hutson don't feel the product was off the mark. He asked Mr. Hutson to report to the council 113 further on the situation, specifically on whether or not the current building is repairable. He has 114 concerns about the facility and it's workability. He generally feels that arguing about this small bill 115 isn't a good use of time but hearing back from Mr. Hutson would be a good use. 116 117 Mayor Reinert suggested that Mr. Hutson didn't look at this city and its needs. He doesn't want to 118 do business with this company again. 119 120 Council Member Manthey noted that there is obviously different opinions on how to move forward 121 with this needed project. He shares Council Member Kusterman's opinion; the council asked a well 122 respected architect to provide information on what is needed and he understands that there is sticker 123 shock. He would like to see the bill paid and move further on discussion of what is needed to be 124 done for public works in this city. 125 126 Mayor Reinert clarified that his concern is in principle. Mr. Hutson didn't respond with the 127 information requested — or all of the information requested. The council should know what a new 128 building costs but also other options that don't include replacement of the building; the council 129 requested an array of choices. 3 COUNCIL MINUTES July 10, 2017 APPROVED 130 Council Member Kusterman moved to approve payment to CNH Architects as recommended. 131 Council Member Manthey seconded the motion. Motion carried on a voice vote — Mayor Reinert 132 voted no. 133 134 PUBLIC SAFETY DEPARTMENT REPORT 135 136 4A) Consider Donation of Fire Equipment to Centennial Fire District —Public Safety 137 Director Swenson explained the extra equipment that he recommends be donated. The city received 138 this equipment during the distribution of assets when the city split from the Centennial Fire District, 139 who has already used this on two occasions for training purposes. The current cost value of the 140 equipment is $592. The apparatus that the CFD currently uses and used previously is the correct 141 attachment size. 142 143 Council Member Manthey moved to approved the donation of equipment as recommended. Council 144 Member Kusterman seconded the motion. Motion carried on a voice vote. 145 146 PUBLIC SERVICES DEPARTMENT REPORT 147 148 There was no report from the Public Services Department. 149 150 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 151 6A) NorthPointe 644% Addition 152 i. Consider 2nd Reading of Ordinance No. OS-17, Vacating Drainage &Utility Easements (Outlot 153 D, NorthPointe Sth Addition) 154 ii. Consider Resolution No. 17-58 Approving PUD Final Plan/Final Plat 155 iii. Consider Resolution No. 17-59 Approving Development Agreement 156 City Planner Larsen reviewed a PowerPoint outlining the project details: 157 - 15 lots; temporary cul-de-sac; 158 - Phasing Plan (this is 6L' addition); 28 units remaining after this phase; 159 - Public Land decisions (15 park dedication units); 160 - Planning and Zoning Board review and approval; 161 - Review of requested resolutions. 162 Council Member Rafferty looked at the map of the project and asked questions about the new roadways. 163 It was clarified that this will not be a direct connection to Cedar. 164 165 Mayor Reinert asked if there is a map available of what the development looked like from the onset; he 166 thought it was five phases originally. Ms. Larsen explained that the phasing came through a little 167 differently but there are no more units added nor any change to lot size; the preliminary plat has 168 remained accurate. She clarified that the park is under construction. COUNCIL MINUTES July 10, 2017 169 Mayor Reinert asked that the original approved plat be emailed to the council. 170 Council Member Kusterman moved to dispense with the full reading of the ordinance as presented. 171 Council Member Manthey seconded the motion. Motion carried on a voice vote. 172 Council Member Kusterman moved to approve the 2nd Reading and adoption of Ordinance No. 05-17 as 173 presented. Council Member Manthey seconded the motion. Motion adopted; Yeas, 5; Nays none. 174 Council Member Kusterman moved to approved Resolution No. 17-58 as presented. Council Member 175 Manthey seconded the motion. Motion carried on a voice vote. 176 Council Member Kusterman moved to approve Resolution No. 17-59 as presented Council Member 177 Marithey seconded the motion. Motion carried on a voice vote. 178 179 6B) Chavez Preserve 180 i. Consider Resolution No. 17-60 Approving Variances 181 ii. Consider Resolution No. 17-61 Approving Final Plat 182 iii. Consider Resolution No. 17-62 Approving Development Agreement 183 iv. Consider Resolution No. 17-68 Approving Stormwater Management Facility Maint Agrmt 184 185 City Planner Larsen reviewed a PowerPoint Presesentation outlining the project details: 186 - Aerial Map showing property and zoning; 187 - Existing house on site was moved and accessory structures will be moved; 188 - Storm water planning reviewed; 189 - Front and back easements were reviewed; the back is less typical; driven by storm water 190 needs; 191 - Park dedication fees; five lots being charged; 192 - Zoning of R-1, with each lot meeting lot size requirements; 193 - Variances requested: 1) reduce collector roadway width; 2) Street set back reduction (40' to 194 30') (staff looked at other houses in the neighborhood and found that pretty much the entire 195 area is at 30'). 196 197 Mayor Reinert remarked that the council isn't generally fond of variances but has fully discussed this 198 situation and he feels comfortable that is appropraite. He also offered praise to developer Marcel 199 Ebensteiner for his good work. 200 201 Council Member Kusterman moved to approve Resolution No. 17-60 as presented. Council Member 202 Manthey seconded the motion. Motion carried on a voice vote. 203 204 Council Member Kusterman moved to approve Resolution No. 17-61 as presented. Council Member 205 Manthey seconded the motion. Motion carried on a voice vote. 206 207 Council Member Kusterman moved to approve Resolution No. 17-62 as presented. Council Member 208 Manthey seconded the motion. Motion carried on a voice vote. 209 210 Council Member Kusterman moved to approve Resolution No. 17-68 as presented. Council Member 211 Manthey seconded the motion. Motion carried on a voice vote. COUNCIL MINUTES July 10, 2017 APPROVED 212 6C) Consider Resolution No. 17-63 Approving Preliminary Plat for Houle Addition — City 213 Planner Larsen reviewed her written staff using a PowerPoint presentation: 214 - A map showing the location and outlining proposed development; 215 - A preliminary plat of Lot 1; 216 - History of the property (the late Mr. Vaughn was owner and received approval but it was not 217 recorded); there was an island project proposed also; 218 - One unit of park dedication fee. 219 220 Mayor Reinert recalled the history of the area. The original developer wasn't able to put a 221 development fully together before he passed. The land is high and buildable and will probably be 222 discussed again in the future. 223 224 Council Member moved to approve Resolution No. 17-63 as presented. Council Member seconded 225 the motion. Motion carried on a voice vote. 226 227 6D) Golden Acre, Katie Larsen 228 i. Consider Resolution No. 17-64 Approving Variances 229 ii. Consider Resolution No. 17-65 Approving Preliminary Plat 230 iii. Consider Resolution No. 17-66 Approving Final Plat 231 iv. Consider Resolution No. 17-67 Approving Development Agreement 232 233 City Planner Larsen reviewed a PowerPoint presentation: 234 - Aerial snap showing the project; 235 - Spliting a one -acre lot into four acres; 236 - A nearly split occurred recently; 237 - The plat itself with roadway dedication was reviewed; 238 - Stormwater plans; 239 - Park dedication on new lots; 240 - Variances: 1) lot size reductions to varying sizes; 2) reduced lot depth; 3) lot width on third 241 property; (same variances were approved for other developments in the area) 242 - Resolutions were reviewed. 243 244 Mayor Reinert noted the variances and the history of past consideration. 245 246 Council Member Maher asked for clarification on the previous developments in the area. 247 248 Council Member Rafferty moved to approve Resolution No. 17-64 as presented. Council Member 249 Maher seconded the motion. Motion carried on a voice vote. 250 251 Council Member Rafferty moved to approve Resolution No. 17-65 as presented. Council Member 252 Maher seconded the motion. Motion carried on a voice vote. 253 254 Council Member Rafferty moved to approve Resolution No. 17-66 as presented. Council Member 255 Maher seconded the motion. Motion carried on a voice vote. 256 COUNCIL MINUTES July 10, 2017 APPROVED 257 Council Member Rafferty moved to approve Resolution No 17-67 as presented. Council Member 258 Maher seconded the motion. 259 260 UNFINISHED BUSINESS 261 262 There was no Unfinished Business. 263 264 NEW BUSINESS 265 266 There was no New Business. 267 268 COMMUNITY EVENTS 269 27o FREE MOVIE IN THE PARK "Minions" will be playing at Lino Park (7850 Lake Drive) at dusk on 271 Thursday, July 13 272 273 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, July 15 from 274 10:00 a.m. to 2:00 p.m. On site document and disk destruction will be available. 275 276 PUPPET SHOW IN THE PARK. Puppet performance, crafts for the kids, free popcorn and 277 refreshments on Wednesday, July 19, 7:00 p.m., Birch Park, 6520 Pheasant Run South 278 279 FAMILY CORN ROAST & COMMUNITY NIGHT will be held Thursday, July 2 / .from 5:30 — 280 8:00 p.m. at Sunrise Park. Entertainment, food and family fun, including a bounce house, face 281 painting, a whiffle ball contest and other games. Free music by Handsome Midnight. 282 283 COMMUNITY CALENDAR 284 Community Calendar -A Look Ahead 285 July 101 2017 through July 24, 2017 286 4. Monday, July 10 6:30 pm, Council Chambers Park Board 287 Wednesday, July 12 6:30 pm, Council Chambers Planning & Zoning 288 4, Monday, July 24 6:00 pm, Community Room Council Work Session 289 - Monday, July 24 6:30 pm, Council Chambers City Council Meeting 290 291 ADJOURN 292 293 There being no further business, Council Member Rafferty moved to adjourn at 8:10 p.m. Council 294 Member Manthey seconded the motion. Motion carried on a voice vote. 295 296 These minutes were considered and approved at the regular Council Meeting, July , 2017. 297 298 299 300 t 301 Mina e Bartell, Ci Clerk Jeff Re n , Mayor 302 7