HomeMy WebLinkAbout07-31-2017 Council PacketSPECIAL WORK SESSION AGENDA
CITY OF LINO LAKES
Monday, July 31, 2017
CITY COUNCIL WORK SESSION
Community Room
6:00 p.m.
1. 2018 Draft Budget & Tax Levy
2. Adjourn
WS – Item 1
WORK SESSION STAFF REPORT
Special Work Session Item No. 1
Date: July 31, 2017
To: Mayor and City Council
From: Sarah Cotton, Finance Director
Re: 2018 Draft Budget & Tax Levy
Background
Transmitted for your review and discussion is the first draft of the 2018 Budget and Tax
Levy. The draft was prepared by department directors and reviewed by the City
Administrator with the intention of providing the resources needed to continue city
services at their current levels. A Special Budget Work Session has been scheduled for
Monday, July 31st.
The 2018 draft budget is balanced with resources and expenditures of $10,481,405,
which is a 2.04% increase over the 2017 adopted budget. Included in the draft are
resources needed in order to continue to provide City services at their current levels. The
draft budget assumes a COLA of 2.0%, as well as a 7.5% increase in the City’s
contribution towards estimated health insurance premiums, and a 3% increase in dental
premiums. A summary of adjustments to the 2018 Base Budget is provided on pages 10-
12 of the 2018 Budget document. The total increase to the base budget of $111,191
includes an increase in contingencies for unknowns of $50,000, an increase in pavement
management funding of $27,100, and capital outlay of $17,602 and $25,843 in police and
fire, respectively.
Construction and development activities have improved over the last year, while other
revenue areas, such as intergovernmental and municipal fines have declined. Other
miscellaneous revenues have remained relatively flat. The 2017 budget included the use
of $518,000 in general fund reserves to reduce the strain on property tax levels, in
addition to $317,717 from the Closed Bond Fund. The amount transferred from the
Closed Bond Fund was utilized to cover the second year of debt service on the 2015 EDA
Lease Revenue bonds. The 2018 draft presented for discussion does not include the use
of general fund or closed bond fund reserves. If the 2017 budget uses the full amount of
budgeted reserves, the current general fund reserve balance would continue to be
maintained at a level approximately 54% of annual expenditures. This would make
$325,000 available for use in 2018 and would maintain the reserve balance and the
Council policy level of 50%.
Preliminary 2018 Taxable Market Values have increased 8.78%. The increase in
property values is estimated to increase the City’s Net Tax Capacity Value by
$1,724,996, or approximately $778,839 at the Current Tax Capacity Rate. The
preliminary levy would increase 5.46% given the needs and requests included within this
draft budget. The projected tax capacity rate would decrease to 43.833% from 45.140%
in 2018.
Staff is prepared to discuss the draft budget with the City Council during the initial
budget work session on Monday, July 31st.
Budget work sessions may be scheduled at the discretion of the Council to achieve the
desired budget level for 2018. Council action is requested by the September 25th meeting
in order to set the preliminary tax levy and to schedule a public hearing date in December
on the budget and tax levy. The preliminary levy set at the September meeting may not
be increased thereafter, but may be lowered before approving the final budget and levy in
December.
Attachments
2018 Draft Budget & Tax Levy
6/30/2017 7/17/2017
Adopted Estimate Proposed
2017 2018 2018
Tax Levies
General Fund Levy 7,360,431 8,412,875 8,399,613
Debt Levies 2,131,424 1,610,873 1,610,873
Total Tax Levy 9,491,855 10,023,748 10,010,486
Year-over-Year Change Levy $531,893 518,631
Drill-Down on Year-Over-Year Levy Changes
Adopted Estimate Proposed
2017 2018 2018 Change
Revenues
Property Taxes (Delinquent, Penalties/Interest) 64,500 49,000 49,000 (15,500)
Intergovt Revenue 681,409 658,988 646,526 (34,883)
Business Licenses/Permits 126,229 125,779 130,515 4,286
Non-Business Licenses/Permits 486,524 556,532 556,532 70,008
Charges for Services 34,600 29,571 29,571 (5,029)
Public Safety Service Charges 189,200 201,200 201,200 12,000
Municipal Fines 175,600 160,600 160,600 (15,000)
Miscellaneous 317,348 307,848 307,848 (9,500)
Trf from Closed Bond Fund/Program Rec 317,717 10,000 - (317,717)
Use of Reserves 518,000 - - (518,000)
Total Revenues/Funding Sources 2,911,127 2,099,518 2,081,792 (829,335)
Expenditures
Personal Services 6,975,377 7,245,885 7,202,147 226,770
Supplies 488,700 470,025 472,025 (16,675)
Other Services and Charnges 1,311,140 1,262,950 1,264,200 (46,940)
Contracted Services 758,526 712,587 672,087 (86,439)
Capital Outlay 122,014 53,045 53,045 (68,969)
Others 615,800 767,900 817,900 202,100
Total Expenditures 10,271,557 10,512,392 10,481,404 209,847
Debt Service
Bonds 1,494,292 1,046,341 1,046,341 (447,951)
Certificates of Indebtedness 637,132 564,532 564,532 (72,600)
Total Debt Service 2,131,424 1,610,873 1,610,873 (520,551)
-
Year-over-Year Change Levy $531,893 518,631
Total Levy Supported by Valuation Increase ($10,270,694)778,839 778,839
Gap to Maintain Flat Tax Capacity Rate (246,946) (260,208)
GENERAL FUND FORECAST GAP ANALYSIS
2017-2018
Budget Work Session 7-31-17 1
Adopted Adopted Adopted Proposed Difference2015 2016 2017 2018 2017-2018General Fund Levy 7,490,578 7,018,572 7,360,431 8,399,613 1,039,182 Special Levy - PERA Contribution- - - - - Total Operating Levy 7,490,578 7,018,572 7,360,431 8,399,613 1,039,182 Debt LevyCertificate of Indebtedness 201369,615 68,933 - - - Certificate of Indebtedness 2014177,952 178,868 178,164 - (178,164)Certificate of Indebtedness 2015A- 72,240 71,749 70,258 (1,491) Certificate of Indebtedness 2015B- 214,921 215,030 214,090 (940) Certificate of Indebtedness 2016- - 172,189 167,097 (5,092) Certificate of Indebtedness 2017- -- 113,087 113,087 G.O. Tax Abatement Bond 2006C (2)264,458 278,140 - - - G.O. CIP Refunding Bond 2006E (3)449,820 460,110 464,100 - (464,100)G.O. Bond 2012A (Signal Project) (1)179,563 178,749 177,692 176,390 (1,303) G.O. Bond 2015A (Street Reconstruction) (1)- 214,922 217,127 219,227 2,100 G.O. Bond 2015A - Abatement Portion - 57,041 56,096 55,151 (945) EDA Lease/Revenue Bond 2015 (Fire Station #2)- 315,932 317,717 319,397 1,680 G.O. Tax Abatement Refunding Bond 2016C (2)- - 261,560 276,176 14,616 Total Debt Levy 1,195,494 2,039,856 2,131,424 1,610,873 (520,551) Total Levy8,686,072 9,058,428 9,491,855 10,010,486 518,631 (1) Levy result of Voter-Approved Referendum(2) Levy result of participation in YMCA project(3) Levy result of Civic Complex Construction.City of Lino Lakes2018 Proposed Tax LevyBudget Work Session 7-31-172
Actual Actual Adopted Actual Proposed20152016201720172018Taxable Market Value1,694,366,064 1,699,288,883 1,810,747,853 1,808,417,118 1,967,221,026 Annual % Change12.22% 0.29% 6.56% 6.42% 8.78%Total Net Tax Capacity Value18,339,615 18,440,817 19,682,584 19,643,805 21,368,801 Less FD Contribution in Value1,072,910 1,115,822 1,168,161 1,168,180 1,168,180 Less Captured Value for Tax Increment 236,559 261,525 294,599 293,970 293,970 Total Net Tax Capacity Value17,030,146 17,063,470 18,219,82418,181,655 19,906,651Annual % Change 12.46% 0.20% 6.78% 6.55% 9.49%Actual Actual Adopted Actual Proposed2015 2016 2017 2017 2018Total Levy 8,686,072 9,058,428 9,491,855 9,491,855 10,010,486 Less FD Distribution 1,232,171 1,206,188 1,284,902 1,284,902 1,284,902 Total Net Levy for Tax Rate7,453,901 7,852,240 8,206,953 8,206,953 8,725,584Annual % Change5.44% 5.34% 4.52% 4.52% 6.32%Projected City Tax Capacity Rate43.770% 46.019% 45.044% 45.140% 43.833%CITY OF LINO LAKES2018 Proposed General FundNet Tax Capacity CalculationNet Tax Capacity Rate CalculationBudget Work Session 7-31-173
June 2018 2018Actual Actual Budget YTD Base Adjustments2018 Increase/2015 2016 2017 2017 Budget Requested Budget DecreaseTotal Property Taxes 7,502,776 7,042,069 7,424,931 3,551,096 7,424,931 1,023,682 8,448,613 13.79%Total Special Assessments 271 145 00000***Total Intergovernmental Revenue 626,136 654,447 681,409 186,376 681,409 (34,883) 646,526 (5.12%)Business Licenses and Permits 122,348 136,362 126,229 36,867 126,229 4,286 130,515 3.40%Non-Business Licenses and Permits 425,673 759,218 486,524 347,908 486,524 70,008 556,532 14.39%Charges for Services 34,427 38,956 34,600 13,523 34,600 (5,029) 29,571 (14.53%)Public Safety 199,497 212,193 189,200 86,386 189,200 12,000 201,200 6.34%Municipal Fines 127,804 220,905 175,600 70,700 175,600 (15,000) 160,600 (8.54%)Investments 17,426 40,440 30,000 0 30,000 0 30,000 0.00%Administrative Charges 62,722 85,933 65,000 9,761 65,000 0 65,000 0.00%Miscellaneous 689,557 714,729 1,058,065 602,519 222,348 (9,500) 212,848 (79.88%)Total Revenues9,808,638 9,905,396 10,271,558 4,905,136 9,435,841 1,045,564 10,481,405 2.04%CITY OF LINO LAKES 2018 PROPOSED GENERAL FUND REVENUEBudget Work Session 7-31-174
June 2018 2018Account Actual Actual Budget YTD Base Adjustments 2018Number 2015 2016 2017 2017 Budget Requested Budget Budget DetailProperty TaxesGeneral Property Tax 101-3010-000 6,388,118 6,062,219 7,360,431 3,550,000 7,360,431 1,039,182 8,399,613 Levy for General OperationsDelinquent taxes101-3020-000 44,165 38,079 50,0000 50,000 (10,000) 40,000 Prior Year(s) DelinquenciesDelinquent taxes - Tax Abatements 101-3025-000 43 3100000Manufactured Home Tax101-3030-000 0000000Fiscal Disparities101-3040-000 1,053,732 928,58800000Fiscal Disparities - Tax Abatements 101-3045-000 0000000Excess Tax Increments101-3050-000 2,982 8,54800000Tax Abatements101-3055-000 0000000Tax Forfeits101-3060-000 0 1310 1,096000Penalties & Interest101-3150-000 13,737 4,473 14,5000 14,500 (5,500) 9,0007,502,776 7,042,069 7,424,931 3,551,096 7,424,931 1,023,682 8,448,613Special AssessmentsCurrent Assessments101-3110-000 271 14500000271 14500000Intergovernmental RevenuePolice Grant101-3315-000 0 85,385 110,000 24,325 110,000 (35,455) 74,545 Traffic Safety Grant Funded Officer - Grant Funding Ends Sept 30Other Federal Revenue101-3319-000 0000000Local Government Aid101-3340-000 0000000Market Value Homestead Credit 101-3341-000 5,363 2,606 4,5000 4,500 (500) 4,000Municipal State Aid101-3345-000 255,979 253,523 255,000 120,569 255,000 (15,000) 240,000 For Maintenance of City-Designated State-Aid RoadsPolice State Aid101-3346-000 191,767 208,848 195,0000 195,000 29,660 224,660 Aid for Police Retirement Plan and POST TrainingOther State Revenue101-3348-000 73,709 11,481 9,5000 9,500 5,500 15,000 PERA Aid, Other State Grants & AidsFire State Aid101-3349-000 0 6,8630 3,494000Anoka County Solid Waste101-3360-000 99,319 85,741 107,409 21,988 107,409 (19,089) 88,320 SCORE Grant for Recycling EffortsAnoka County Special Detail101-3364-000 0000000Liveable Communities Grant101-3370-000 0000000Coop Agreement - Met Council 101-3371-000 000 16,000000626,136 654,447 681,409 186,376 681,409 (34,883) 646,526CITY OF LINO LAKES2018 PROPOSED GENERAL FUND REVENUEBudget Work Session 7-31-175
June 2018 2018Account Actual Actual Budget YTD Base Adjustments 2018Number 2015 2016 2017 2017 Budget Requested Budget Budget DetailCITY OF LINO LAKES2018 PROPOSED GENERAL FUND REVENUEBusiness Licenses and PermitsLiquor License - Bar 101-3201-000 20,003 24,653 27,000 50 27,000 (3,000) 24,000 License to Sell Liquor for On-Premises ConsumptionLiquor License - Beer 101-3202-000 1,375 1,400 1,250 0 1,250 150 1,400 License to Sell Beer for On-Premises ConsumptionOff-Sale Liquor 101-3203-000 2,325 5,296 2,100 0 2,100 700 2,800 License to Sell Packaged Liquor for Off-Premises ConsumptionSunday Liquor License 101-3204-000 1,808 2,052 1,500 0 1,500 500 2,000 License to Sell Liquor for On-Premises Consumption on SundayClub Liquor License 101-3205-000 300 0 300 0 300 0 300Beer Permit 101-3206-000 0 0 0 0 0 0 0Investigation Fee 101-3208-000 1,050 788 1,000 0 1,000 0 1,000 Fee to Perform Background Investigation for Liquor License AppsGarbage Removal License 101-3209-000 1,200 1,470 1,200 1,305 1,200 0 1,200 Annual License to Collect Refuse in the CityTemporary Consumption Permit 101-3210-000 300 200 300 50 300 0 300Cigarette License 101-3211-000 750 650 750 300 750 0 750 Annual License to Sell Cigarettes in the CityContractor's License 101-3213-000 10,412 12,205 11,000 6,603 11,000 1,000 12,000Rental Housing License 101-3215-000 6,335 5,480 5,300 3,558 5,300 200 5,500Kennel License 101-3218-000 0 0 0 0 0 0 0Dance 101-3219-000 235 235 250 35 250 0 250Fireworks License 101-3220-000 200 200 200 100 200 0 200Peddlers License 101-3223-000 1,250 1,750 1,500 1,000 1,500 0 1,500 License for Door-to-Door SalesGambling Tax 101-3224-000 934 1,154 1,000 676 1,000 0 1,000Lodging Tax 101-3225-000 73,872 78,830 71,579 23,190 71,579 4,736 76,315122,348 136,362 126,229 36,867 126,229 4,286 130,515Non-Business Licenses and PermitsBuilding Permits 101-3250-000 229,089 409,996 257,860 190,964 257,860 33,795 291,655 Value-Based Fee-Covers the Cost of Inspec. & Code Compl.Plan Inspection Fees 101-3251-000 112,410 216,736 147,964 97,367 147,964 20,588 168,552 65% of Bldg Permit Fee to Cover Cost of Plan ReviewErosion Control Permits 101-3252-000 7,200 15,150 16,500 10,370 16,500 (1,000) 15,500Plumbing Permits 101-3253-000 17,209 25,027 15,000 17,333 15,000 2,306 17,306Mechanical Permits 101-3254-000 38,245 49,860 30,000 18,409 30,000 6,434 36,434Septic Plumbing Permit 101-3255-000 6,590 4,640 6,000 2,100 6,000 0 6,000Septic System Permit 101-3256-000 5,650 7,000 5,000 2,600 5,000 1,063 6,063Fence Permit 101-3259-000 2,359 4,810 2,000 2,077 2,000 1,011 3,011Dog License 101-3260-000 1,631 1,622 1,700 1,021 1,700 0 1,700Sign Permit 101-3262-000 1,495 1,320 1,500 1,220 1,500 0 1,500Road Overweight Permit 101-3263-000 0 0 0 0 0 0 0Underground Utility Permit 101-3264-000 650 18,782 1,000 3,308 1,000 5,811 6,811Miscellaneous Permits 101-3266-000 3,145 4,275 2,000 1,139 2,000 0 2,000425,673 759,218 486,524 347,908 486,524 70,008 556,532Budget Work Session 7-31-176
June 2018 2018Account Actual Actual Budget YTD Base Adjustments 2018Number 2015 2016 2017 2017 Budget Requested Budget Budget DetailCITY OF LINO LAKES2018 PROPOSED GENERAL FUND REVENUECharges for ServicesLand Use Fee 101-3265-000 3,180 4,205 3,000 4,572 3,000 971 3,971Sale of Supplies 101-3404-000 42 73 100 68 100 0 100Assessment Searches 101-3405-000 1,320 1,750 1,000 980 1,000 500 1,500Election Filing Fees 101-3409-000 35 0 0 0 0 0 0Return Check Fee 101-3413-000 30 60 0 0 0 0 0Materials for Resale 101-3416-000 (0) 0 0 1 0 0 0Aerial Map Fee 101-3417-000 7,832 12,420 7,000 4,680 7,000 3,000 10,000Public Works Fees 101-3433-000 3,500 5,156 3,500 2,732 3,500 500 4,000Other Park Revenues 101-3470-000 8,487 15,291 10,000 491 10,000 0 10,000Other Recreation Fees 101-3472-000 10,000 0 10,000 0 10,000 (10,000) 0 7-5-2017 CCWS - Cease contrib from Recreation Spec Rev Fund34,427 38,956 34,600 13,523 34,600 (5,029) 29,571Public SafetyPolice Reports 101-3420-000 9,202 739 1,200 525 1,200 0 1,200Police Training Fees 101-3421-000 1,619 0 0 0 0 0 0Police Other Revenues 101-3422-000 188,677 211,453 188,000 85,861 188,000 12,000 200,000Common Space Revenues 101-3423-000 0 0 0 0 0 0 0199,497 212,193 189,200 86,386 189,200 12,000 201,200Municipal FinesFines & Forfeits 101-3510-000 78,606 127,542 85,000 48,970 85,000 30,000 115,000ACE Fees 101-3511-000 48,197 92,863 90,000 21,230 90,000 (45,000) 45,000Driving Diversion Program (DDP) 101-3512-000 1,000 500 600 500 600 0 600127,804 220,905 175,600 70,700 175,600 (15,000) 160,600InvestmentsInterest on Investments 101-3620-000 27,004 37,887 30,000 0 30,000 0 30,000Change in Fair Value of Investments 101-3621-000 (9,578) 2,553 0 0 0 0 017,426 40,440 30,000 0 30,000 0 30,000Administrative ChargesAdministrative Charge - Bonds 101-3490-000 0 0 0 0 0 0 0Investment Management Charge 101-3494-000 50,000 50,000 50,000 0 50,000 0 50,000Administrative Charge - Escrows 101-3493-000 0 0 0 0 0 0 0Administrative Charge - TIF 101-3491-000 0 0 0 0 0 0 0Engineering/Planning Charges 101-3492-000 12,722 35,933 15,000 9,761 15,000 0 15,00062,722 85,933 65,000 9,761 65,000 0 65,000Budget Work Session 7-31-177
June 2018 2018Account Actual Actual Budget YTD Base Adjustments 2018Number 2015 2016 2017 2017 Budget Requested Budget Budget DetailCITY OF LINO LAKES2018 PROPOSED GENERAL FUND REVENUEMiscellaneousUse of Fund Reserves 0 0 518,000 0 0 0 0Transfer From Other Funds 101-3920-000 480,894 488,084 317,717 439,373 0 0 0Circle Pines Gas Franchise 101-3350-000 47,914 43,563 70,000 0 70,000 (20,000) 50,000Other Solid Waste 101-3361-000 1,065 2,212 1,500 1,507 1,500 0 1,500SAC/Surcharge Fee 101-3414-000 2,444 5,610 2,000 1,497 2,000 500 2,500Building Rentals 101-3640-000 0 0 0 0 0 0 0Gambling Ordinance Funding 101-3710-000 0 0 0 0 0 0 0Donations 101-3720-000 1,925 300 5,000 0 5,000 0 5,000Other Grants (Non-govt) 101-3725-000 0 0 0 0 0 0 0Refunds & Reimbursements 101-3730-000 53,747 73,278 40,000 3,035 40,000 10,000 50,000Bldg Lease Revenue 101-3740-000 82,597 97,873 102,848 48,584 102,848 0 102,848Tree Refunds - Escrows 101-3631-000 942 (1,293) 0 1 0 0 0Cable TV 101-3630-000 12,500 0 0 0 0 0 0Miscellaneous Revenue 101-3810-000 5,529 5,101 1,000 108,522 1,000 0 1,000Sale of Fixed Assets 101-3910-000 0 0 0 0 0 0 0689,557 714,729 1,058,065 602,519 222,348 (9,500) 212,848Total Revenues 9,808,638 9,905,396 10,271,558 4,905,136 9,435,841 1,045,564 10,481,405Budget Work Session 7-31-178
June 2018 2018 Actual Actual Budget YTD Base Adjustments 2018 Increase/DEPT#DESCRIPTION2015 2016 2017 2017 Budget Requested Budget DecreaseADMINISTRATION401 MAYOR AND COUNCIL77,414 69,287 79,233 26,254 77,306 2,000 79,306 0.09%402 ADMINISTRATION371,778 465,509 504,615 232,012 519,655 (4,041) 515,614 2.18%403 ELECTIONS15,968 28,512 16,73052 16,736 10,535 27,271 63.01%404 CABLE TV1,905 2,363 2,840 1,182 2,45949 2,508 (11.71%)405 CHARTER ADMINISTRATION649 1,076 2,500 485 2,5000 2,500 0.00%407 FINANCE523,647 507,103 626,790 316,801 645,675 (3,488) 642,187 2.46%414 LEGAL CONSULTANTS130,277 121,608 140,000 45,372 140,000 (5,000) 135,000 (3.57%)TOTAL ADMINISTRATION1,121,637 1,195,457 1,372,708 622,158 1,404,33155 1,404,386 2.31%COMMUNITY DEVELOPMENT415 ECONOMIC DEVELOPMENT90,428 102,816 112,117 31,110 112,122 700 112,822 0.63%416 PLANNING AND ZONING 123,050 113,097 158,384 58,388 161,071 (2,250) 158,821 0.28%417 ENGINEERING100,952 117,744 105,706 26,775 105,706 5,877 111,583 5.56%418 COMMUNITY DEVELOPMENT209,457 204,382 219,419 92,105 213,096 (250) 212,846 (3.00%)461 ENVIRONMENTAL46,776 46,634 65,465 23,050 66,337 (2,518) 63,819 (2.51%)462 SOLID WASTE ABATEMENT98,384 81,401 107,400 39,549 108,220 (19,900) 88,320 (17.77%)463 FORESTRY46,437 54,175 64,887 25,493 63,197 (1,400) 61,797 (4.76%)TOTAL COMMUNITY DEVELOPMENT715,485 720,249 833,378 296,470 829,749 (19,741) 810,008 (2.80%)PUBLIC SAFETY420 POLICE PROTECTION3,184,965 3,584,903 3,787,670 1,698,449 3,844,509 22,399 3,866,908 2.09%421 FIRE PROTECTION1,019,886 570,156 606,000 251,356 592,547 33,824 626,371 3.36%422 BUILDING INSPECTIONS182,315 209,680 239,788 102,009 245,745 10,742 256,487 6.96%TOTAL PUBLIC SAFETY4,387,166 4,364,738 4,633,458 2,051,815 4,682,801 66,965 4,749,766 2.51%PUBLIC SERVICES430 STREETS869,497 874,622 1,019,024 373,590 1,051,973 (142,000) 909,973 (10.70%)431 FLEET MANAGEMENT265,522 414,392 431,742 166,652 436,495 1,697 438,192 1.49%432 GOVERNMENT BUILDINGS391,120 528,722 513,318 276,361 476,322 13,988 490,310 (4.48%)450 PARKS DEPARTMENT536,997 582,393 598,281 269,969 612,187 (11,523) 600,664 0.40%451 RECREATION291,087 223,609 253,849 116,863 260,557 (350) 260,207 2.50%TOTAL PUBLIC SERVICES2,354,223 2,623,738 2,816,214 1,203,435 2,837,533 (138,188) 2,699,345 (4.15%)OTHERS499 CONTINGENCY/TRANSFERS/OTHERS 590,245 691,439 615,800 690,800 615,800 202,100 817,900 32.82%TOTAL OTHERS590,245 691,439 615,800 690,800 615,800 202,100 817,900 32.82%TOTAL GENERAL FUND EXPENDITURES9,168,756 9,595,621 10,271,558 4,864,678 10,370,214 111,191 10,481,405 2.04%CITY OF LINO LAKES2018 GENERAL FUND BUDGETPROPOSED EXPENDITURESBudget Work Session 7-31-179
DEPARTMENT ACCT #NAMEDESCRIPTIONAMOUNTMayor and Council4300 Professional ServicesAdditional amount reflects what it will cost for a six-hour goal setting meeting1,500 Mayor and Council4340 Printing & PublishingReclassification of budget to Newsletter (4343)(6,000) Mayor and Council4343 NewsletterReclassification of budget from Printing & Publishing (4340)6,000 Mayor and Council4900 City MarketingAnnual contribution toward Lino Lakes Beyond the Yellow Ribbon500 Administration4310 Other ConsultantsFewer expenses for legal services and labor negotiations in recent years(2,000) Administration4330 Travel & TuitionIncrease for HR Manager's participation with TCHRA and NPELRA500 Administration4410 Contracted ServicesReclass Metro iNet Laserfiche Licensing to Finance Other Consultants (4310)(2,541) Elections41xx Personal ServicesPrimary and general election - additional training & election judge hours10,535 Cable TV41xx Personal Services2% COLA - PT Video Technician49 Finance4308 AuditorReduction in audit cost(1,900) Finance4310 Other ConsultantsReduction in Metro iNet Core Service cost - Partially offset by increased Supplemental Services, increased Springbrook License subscription, Reclassification of Metro iNet Laserfiche Licensing from Admin Contracted Services (4410) - Add 1 Laserfiche License in 2018(5,188) Finance4330 Travel & TuitionIncrease for Finance Director Masters Program tuition reimbursement2,000 Finance4340 Printing & PublishingIncrease to reflect anticipated cost of publishing financial reports500 Finance4410 Contracted ServicesIncrease to reflect actual cost of assessment JPA with Anoka County1,000 Finance4452 Subscriptions & DuesIncrease in cost of subscriptions/dues.100 Legal4301 Municipal AttorneyDecreased legal activity(5,000) Economic Development 4300 Professional ServicesReduced anticipated consultant services for 2018 primarily in Business Retention and Expansion (BRE) Implementation(4,100) Economic Development 4452 Subscriptions & DuesIncrease to more accurately reflect costs300 Economic Development 4900 City MarketingLodging Tax Remittals - Pass Through - Offsetting Revenue4,500 Planning & Zoning4410 Contracted ServicesReduced anticipated consultant services for 2018 for small area plans and/or ordinance assistance due to comp plan update(2,250) Engineering4300 Professional ServicesIncreased engineering activity outside of retainer5,000 Engineering4410 Engineering Consultant3% increase in WSB retainer1,777 Engineering4410 Contracted ServicesRevised maintenance contract for Trimble GPS unit(900) Community Development 4340 Printing & PublishingDecrease to more accurately reflect costs(250) Environmental41xx Personal ServicesReduction in hours for summer temporaries(2,318) Environmental4330Travel & TuitionDecrease to more accurately reflect costs(200) 2018 BASE BUDGET ADJUSTMENTSBudget Work Session 7-31-1710
DEPARTMENT ACCT #NAMEDESCRIPTIONAMOUNT2018 BASE BUDGET ADJUSTMENTSSolid Waste Abatement 4200 Office SuppliesReclass expenditures previously coded to Contracted Services (4410)1,400 Solid Waste Abatement 4340 Printing & PublishingReflects estimated costs for advertisement of recycling and organics programs3,200 Solid Waste Abatement 4410 Contracted ServicesReflects budget based on anticipated availability of 2018 SCORE funding (24,500) Forestry 4211 Maintenance SuppliesReduced based on refinement of costs associated w/ EAB tree treatment(1,400) Forestry 4410 Contracted ServicesReclassification of blvd tree replacement from Capital Outlay (5000)5,000 Forestry 5000 Capital OutlayReclassification of blvd tree replacement to Contracted Services (4410)(5,000) Police 4211 Maintenance SuppliesReclass property evidence supplies from Small Tools (4240)2,500 Police 4213 Youth ProgramsIncrease to more accurately reflect costs50 Police 4214 Crime Prevention/SafetyIncrease to cover the cost of adding Public Safety Citizens Academy200 Police 4240 Small ToolsReclass property evidence supplies to Maintenance Supplies (4211); Reclass equipment/tools costing less than $2,500 from Capital Outlay (5000)(75) Police 4300 Professional Services14 Post license renewals in 2018 - Line item will vary based on number of renewals1,630 Police 4321 TelephoneMobile hotspot connectivity - Previously budgeted for under Contr Svcs (4410)8,299 Police 4322 PostageDecrease to more accurately reflect costs(950) Police 4330 Travel & TuitionIncreased training costs related to POST license renewals - Offsetting revenue5,490 Police 4360 Insurance5% increase in premiums2,071 Police 4410 Contracted ServicesMobile hotspot connectivity reclassed to Telephone (4321); Reduction in Public Safety Data System cost paid to JLEC $5,000(14,418) Police 5000 Capital Outlay(3) Mobile Patrol Computers, (1) Patrol Radar Unit17,602 Fire 4200 Office SuppliesDecrease to more accurately reflect costs(500) Fire 4211 Maintenance SuppliesReduction due to costs savings in foam for water cans(1,000) Fire 4213 Youth ProgramIncrease to more accurately reflect cost of Safety Camp and implementation of a Fire Explorer Post450 Fire 4240 Small ToolsReclass equipment/tools costing less than $2,500 previously budgeted for in Capital Outlay (5000)9,700 Fire 4300 Professional ServicesDecrease to more accurately reflect costs - line item will vary from year to year based on number of firefighter certifications and license renewals(2,520) Fire 4321 TelephoneDecrease to more accurately reflect costs(120) Fire 4340 Printing & PublishingDecrease to more accurately reflect costs(500) Fire4410 Contracted ServicesIncrease stems from the addition of the Motorola Service contract for 800 MHz communication equipment, compressor testing/certification for SCBA air fill station, and AED testing/certification2,471 Fire5000Capital OutlayTurn Out Gear Dryer, MSA Rit for A11, (2) 800 MHz Mobile Radios25,843 Building Inspections41xx Personal ServicesExpand temp help from 16 weeks to 26 weeks8,607 Building Inspections 4370 UniformsDecrease to more accurately reflect costs(190) Building Inspections 4410 Contracted ServicesIncrease reflects contractual inspection assistance2,500 Building Inspections 4452 Subscriptions & DuesDecrease to more accurately reflect costs(175) Budget Work Session 7-31-1711
DEPARTMENT ACCT #NAMEDESCRIPTIONAMOUNT2018 BASE BUDGET ADJUSTMENTSStreets4385 Street Lights3% increase in 2 year average expenditures - offset by 2017 LED change out Legacy at Woods Edge(7,000) Streets4410 Contracted ServicesReduce level of street patching, curb, and catch basin repairs(10,000) Streets4421 Contracted Storm System MaintenanceMove to Operating Transfers Out(125,000) Fleet4211 Maintenance SuppliesReclass expenditures to Contracted Services (4410) - Fire apparatus maintenance is outsourced(19,000) Fleet4221 Shop PartsDecrease to more accurately reflect costs(10,000) Fleet4240 Small ToolsUpdate scan tool and software3,000 Fleet4363 Auto Insurance5% increase in premiums3,697 Fleet4410 Contracted ServicesReclass expenditures from Maintenance Supplies (4211)19,000 Fleet5000 Capital OutlaySkid-Steer Buy-Back Program5,000 Government Buildings 4200 Office SuppliesDecrease to more accurately reflect costs(2,000) Government Buildings 4300 Professional ServicesIncrease to reflect anticipated cost of repairs in all city buildings, repair/calibration of HVAC system, safety system monitoring, internet access, computer maintenance8,000 Government Buildings 4321 TelephoneDecrease to more accurately reflect costs(2,500) Government Buildings 4322 PostageDecrease to more accurately reflect costs(4,500) Government Buildings 4361 Insurance3% increase in premiums3,488 Government Buildings 4381 ElectricityIncrease to reflect historical average, less $7,000 LED change out at Civic Complex, add $16,000 Fire Station #211,500 Government Buildings 4382 UtilitiesDecrease to more accurately reflect costs, add Fire Station #2(1,000) Government Buildings 4383 HeatDecrease to more accurately reflect costs, add Fire Station #2(3,000) Government Buildings 4410 Contracted ServicesDecrease to more accurately reflect costs, add Jani-King for Fire Station #1 & #24,000 Parks41xx Personal ServicesReduction in budgeted overtime(1,173) Parks4331 Stipend - Park BoardIncrease to more accurately reflect costs1,650 Parks4410 Contracted ServicesReduction for court surfacing that was completed in 2017(12,000) Recreation4340 Printing & PublishingReduction in advertising for programs and job openings(350) Other4905 ContingencyIncrease contingency for unknowns50,000 Operating Transfers 4910 Operating TransfersContracted Storm Systems Maint moved from Streets Dept; Increase in pavement management funding $27,100152,100 111,191 Budget Work Session 7-31-1712
MAYOR AND COUNCIL (101-401)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 36,706 36,186 38,736 17,793 38,736 0 38,736PERA 4121-000 1,839 1,823 1,937 897 1,937 0 1,937SOCIAL SECURITY 4122-000 1,058 1,044 2,963 515 1,030 0 1,030LIFE INSURANCE 4133-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 125 78 97 31 103 0 10339,729 39,131 43,733 19,236 41,806 0 41,806SUPPLIESOFFICE SUPPLIES 4200-000 19 0 0 0 0 0 0 Signature stamps, name plates, special meeting expenses19 0 0 0 0 0 0OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 1,710 110 2,500 0 2,500 1,500 4,000 Strategic Planning/Goal Setting FacilitatorTRAVEL & TUITION 4330-000 630 141 1,500 86 1,500 0 1,500 LMC Conference, Elected Officials ConferencePRINTING & PUBLISHING 4340-000 7,509 0 6,000 89 6,000 (6,000) 0NEWSLETTER 4343-000 3,189 8,668 4,000 3,861 4,000 6,000 10,00013,037 8,919 14,000 4,035 14,000 1,500 15,500CONTRACTUAL SERVICESSUBSCRIPTIONS & DUES 4452-000 16,901 17,139 17,500 0 17,500 0 17,500 League of MN CitiesCITY MARKETING 4900-000 7,728 4,098 4,000 2,983 4,000 500 4,500Community Celebration; Flowers, Plaques & Awards; Employee Appreciation; Lino Lakes Ambassadors; Lino Lakes Beyond the Yellow Ribbon24,629 21,237 21,500 2,983 21,500 500 22,000TOTAL MAYOR AND COUNCIL 77,414 69,287 79,233 26,254 77,306 2,000 79,306CITY OF LINO LAKESMayor & Council Members - $28,786Additional Meetings - $9,950 (48 Special Meetings @ $40/mtg; 2 EDA Meetings @ $35/mtgBudget Work Session 7-31-1713
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:401 FUND:101
NAME:MAYOR AND COUNCIL
B-1 & B-2 TOTAL $2,000 TOTAL B1 CHANGES $2,000
1
Account #:4300 Amount (neg if decrease)$1,500
PROFESSIONAL SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:Shorter and less effective goal-setting meeting
2
Account #:4340 Amount (neg if decrease)($6,000)
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:Budget allocation was transferred to Newsletter line item to reflect actual expenditure
Benefits if done:
Implications if not done:
3
Account #:4343 Amount (neg if decrease)$6,000
NEWSLETTER
Description of Adjustment:Transferred from Account No. 4340
Benefits if done:
Implications if not done:
Additional budgeted amount reflects what it will cost for a six-hour goal setting meeting
Budget Work Session 7-31-17 14
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:401 FUND:101
NAME:MAYOR AND COUNCIL
4
Account #:4900 Amount (neg if decrease)$500
CITY MARKETING & EDUCATION
Description of Adjustment:Annual contribution toward Lino Lakes Beyond the Yellow Ribbon
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 15
ADMINISTRATION (101-402)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 268,650 326,625 348,625 167,046 359,408 0 359,408OVERTIME 4102-000 0 0 0 0 0 0 0TEMPORARIES 4106-000 11,844 15,069 16,500 4,086 16,500 0 16,500WELLNESS PROGRAM 4108-000 1,128 1,024 1,440 483 1,440 0 1,440PERA 4121-000 20,553 25,627 27,384 12,680 28,193 0 28,193SOCIAL SECURITY 4122-000 20,095 24,195 27,932 12,880 28,757 0 28,757ICMA EMPLOYER 4123-000 0 0 0 0 0 0 0HEALTH INSURANCE 4131-000 21,994 26,804 41,684 14,514 44,091 0 44,091LIFE & DISABILITY INSURANCE 4133-000 819 1,265 1,343 595 1,380 0 1,380DENTAL INSURANCE 4134-000 1,569 1,893 2,147 1,058 2,180 0 2,180VEHICLE ALLOWANCE 4135-000 3,600 3,600 3,600 1,800 3,600 0 3,600REEMPLOYMENT INSURANCE 4141-000 0 4,815 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,675 1,575 1,600 1,029 1,746 0 1,746351,927 432,492 472,255 216,170 487,295 0 487,295OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 3,771 5,528 8,500 5,662 8,500 0 8,500 Drug/alcohol testing, training, arbitration, web consultingLABOR CONSULTANTS 4310-000 840 770 5,000 350 5,000 (2,000) 3,000Labor relations, employment law, contract negotiations, arbitrationTELEPHONE 4321-000 360 360 360 180 360 0 360 Cellular Telephone ReimbursementTRAVEL & TUITION 4330-000 3,750 4,045 6,000 3,749 6,000 500 6,500LMC Conference, ICMA Conference, MAMA Meetings, MCMA Conference, MPELRA Conferences, TCHRA Conference, NPELRA Webinars, City Clerk Certification, MCFOA Conference, Mileage ReimbursementPRINTING & PUBLISHING 4340-000 1,314 1,258 2,000 388 2,000 0 2,000 Legal publications, employment ads, etc.10,035 11,960 21,860 10,329 21,860 (1,500) 20,360CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 9,025 19,940 9,000 4,671 9,000 (2,541) 6,459Website Development & Maintenance; Code On-line; Shred-itSUBSCRIPTIONS & DUES 4452-000 791 1,117 1,500 843 1,500 0 1,500MAMA, ICMA, MCMA, MCFOA, MPELRA, ICMA-HR, IPMA-HR, SHRM9,816 21,056 10,500 5,513 10,500 (2,541) 7,959TOTAL ADMINISTRATION 371,778 465,509 504,615 232,012 519,655 (4,041) 515,614CITY OF LINO LAKES100% City Administrator100% City Clerk100% Deputy City Clerk100% Human Resource ManagerTemporaries: Scanner OperatorBudget Work Session 7-31-1716
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:402 FUND:101
NAME:ADMINISTRATION
B-1 & B-2 TOTAL ($4,041)TOTAL B1 CHANGES ($4,041)
1
Account #:4310 Amount (neg if decrease)($2,000)
OTHER CONSULTANTS
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4330 Amount (neg if decrease)$500
TRAVEL/TUITION
Description of Adjustment:Increase budget line item for HR Manager's participation with TCHRA and NPELRA
Benefits if done:Will enable HR Manager to gain a greater depth of knowledge on HR issues
Implications if not done:
3
Account #:4410 Amount (neg if decrease)($2,541)
CONTRACTED SERVICES
Description of Adjustment:Moved Metro iNet Laserfiche Document Imaging Annual Licensing to Finance
Department 101-407-4310-000
Benefits if done:
Implications if not done:
There have been fewer expenses for legal services and labor negotiations in recent years
Budget Work Session 7-31-17 17
ELECTIONS AND VOTERS REGISTRATION (101-403)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 10,000 21,577 10,000 0 10,000 10,500 20,500SOCIAL SECURITY 4122-000 28 64 30 0 30 35 65WORKER'S COMPENSATION 4151-000 95 97 100 52 106 0 10610,123 21,738 10,130 52 10,136 10,535 20,671SUPPLIESOFFICE SUPPLIES 4200-000 457 962 800 0 800 0 800 Supplies for elections457 962 800 0 800 0 800OTHER SERVICES AND CHARGESPOSTAGE 4322-000 0 95 200 0 200 0 200 Mail NoticesTRAVEL & TUITION 4330-000 0 17 0 0 0 0 0PRINTING & PUBLISHING 4340-000 927 390 1,000 0 1,000 0 1,000 Print election ballots927 502 1,200 0 1,200 0 1,200CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 0 727 0 0 0 0 00 727 0 0 0 0 0CAPITAL OUTLAYEQUIPMENT 5000-000 4,461 4,583 4,600 0 4,600 0 4,600 Vote Scanners per Anoka County Agreement4,461 4,583 4,600 0 4,600 0 4,600TOTAL ELECTIONS 15,968 28,512 16,730 52 16,736 10,535 27,271CITY OF LINO LAKESPrimary and General Election Judges - 7 PrecinctsBudget Work Session 7-31-1718
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Elections
Supervisor:
Jeff Karlson
Position Title:
Election Judges
Budget Impact: $10,535
Justification for Change: Additional training and election judge hours for primary and general
election
Budget Work Session 7-31-17 19
CABLE TV (101-404)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESTEMPORARIES 4106-000 1,764 2,190 2,160 1,095 2,269 45 2,315SOCIAL SECURITY 4122-000 135 168 165 84 174 3 177WORKER'S COMPENSATION 4151-000 6 6 15 3 16 0 161,905 2,363 2,340 1,182 2,459 49 2,508CAPITAL OUTLAYEQUIPMENT 5000-000 0 0 500 0 0 0 00 0 500 0 0 0 0TOTAL CABLE TV 1,905 2,363 2,840 1,182 2,459 49 2,508CITY OF LINO LAKESTemporaries: Cable TV Tech(Videotape Council, Park Board, and P&Z Meetings)$16.19/hr x 3 hrs/mtg x 48 mtgsBudget Work Session 7-31-1720
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Cable TV
Supervisor:
Jeff Karlson
Position Title:
PT Video Technician
Budget Impact: $49
Justification for Change: 2.00% COLA adjustment
Budget Work Session 7-31-17 21
CHARTER ADMINISTRATION (101-405)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailOTHER SERVICES AND SUPPLIESPROFESSIONAL SERVICES 4300-000 465 576 1,000 485 1,000 0 1,000 Time Savers - MinutesPROF SERVICES - CHARTER COMM 4300-999 184 500 1,500 0 1,500 0 1,500 Charter Commission Directed Expenses649 1,076 2,500 485 2,500 0 2,500TOTAL CHARTER ADMINISTRATION649 1,076 2,500 485 2,5000 2,500CITY OF LINO LAKESBudget Work Session 7-31-1722
FINANCE (101-407)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 256,665 229,994 249,787 119,344 259,549 0 259,549OVERTIME 4102-000 56 0 0 0 0 0 0TEMPORARIES 4106-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 778 292 720 171 720 0 720PERA 4121-000 17,330 17,250 18,734 8,951 19,466 0 19,466SOCIAL SECURITY 4122-000 16,817 16,867 19,109 8,756 19,856 0 19,856ICMA EMPLOYER CONTRIBUTION 4123-000 1,414 0 1,800 0 1,800 0 1,800HEALTH INSURANCE 4131-000 23,749 22,440 23,648 14,634 31,089 0 31,089LIFE & DISABILITY INSURANCE 4133-000 805 828 974 471 1,008 0 1,008DENTAL INSURANCE 4134-000 1,357 902 1,744 617 1,771 0 1,771REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 1,352 1,381 1,119 667 1,261 0 1,261320,323 289,954 317,635 153,611 336,520 0 336,520SUPPLIESOFFICE SUPPLIES 4200-000 1,025 856 1,000 20 1,000 0 1,000Payroll & Accounts Payable Checks, W-2 Forms, 1099 Forms, Other Financial Forms1,025 856 1,000 20 1,000 0 1,000OTHER SERVICES AND CHARGESAUDITOR 4308-000 13,529 14,372 15,500 12,160 15,500 (1,900) 13,600 General Fund portion of Independent Annual AuditOTHER CONSULTANTS 4310-000 83,519 96,076 185,188 49,025 185,188 (5,188) 180,000MIS Services & Support, Supplemental Programs & Services, Springbrook License Subscription, Springbrook Hosted Web UB Maintenance, Metro I-net Laserfisch Document Imaging Annual LicensingTRAVEL & TUITION 4330-000 1,548 2,598 4,000 779 4,000 2,000 6,000MNGFOA Conference, Continuing Professional Education, Other Training,Tuition ReimbursementPRINTING & PUBLISHING 4340-000 485 993 500 0 500 500 1,000 Publish Budget and Financial ReportsTRUTH IN TAXATION 4342-000 3,728 1,685 1,900 0 1,900 0 1,900 City Share of Property Specific Notices102,810 115,724 207,088 61,964 207,088 (4,588) 202,500CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 98,804 99,401 100,000 100,855 100,000 1,000 101,000Assessing Services - Anoka County - Based on Number of ParcelsSUBSCRIPTIONS & DUES 4452-000 685 1,169 1,067 350 1,067 100 1,167MNGFOA Membership, GFOA Membership, Certificate of Achievement Program, MN Board of Accountancy, MNCPA Membership99,489 100,570 101,067 101,205 101,067 1,100 102,167TOTAL FINANCE 523,647 507,103 626,790 316,801 645,675 (3,488) 642,187100% Finance Director100% Accountant III 75% Accounts Payable/Payroll Tech 50% Office SpecialistCITY OF LINO LAKESBudget Work Session 7-31-1723
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:407 FUND:101
NAME:FINANCE
B-1 & B-2 TOTAL ($3,488)TOTAL B1 CHANGES ($3,488)
1
Account #:4308 Amount (neg if decrease)($1,900)
AUDITOR
Description of Adjustment:Reduction in General Fund portion of Audit Expense - RFP in 2016 resulted in reduction of
audit cost.
Benefits if done:
Implications if not done:
2
Account #:4310 Amount (neg if decrease)($5,188)
OTHER CONSULTANTS
Description of Adjustment:Reduction Metro iNet Core Services - ($11,744)
Increase Metro iNet Supplemental Services - $1,764
5% Increase in Springbrook License Subscription - $1,404
Move Laserfiche Licensing from Admin to Finance - Add 1 Laserfiche License - $3,388
Benefits if done:
Implications if not done:
3
Account #:4330 Amount (neg if decrease)$2,000
TRAVEL/TUITION
Description of Adjustment:Increase professional development/training to reflect anticipated annual cost of tuition
reimbursement for Finance Director.
Benefits if done:
Implications if not done:Per the City's Personnel Policy, a maximum of $2,000 per calendar year will be reimbursed
for tuition, books, and student fees.
Budget Work Session 7-31-17 24
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:407 FUND:101
NAME:FINANCE
4
Account #:4340 Amount (neg if decrease)$500
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:Increase to reflect anticipated cost of publishing financial reports
Benefits if done:
Implications if not done:Required by State Law to publish annual budget and financial reporting forms.
5
Account #:4410 Amount (neg if decrease)$1,000
CONTRACTED SERVICES
Description of Adjustment:Increase to reflect actual cost of assessment JPA with Anoka County
Benefits if done:
Implications if not done:JPA with Anoka County approved May 22, 2017 - Resolution No. 17-44.
6
Account #:4452 Amount (neg if decrease)$100
SUBSCRIPTIONS/DUES
Description of Adjustment:To reflect increase in cost of subscriptions/dues.
Benefits if done:Maintains existing memberships.
Implications if not done:Reduced involvement, networking, and educational opportunities for city staff.
Budget Work Session 7-31-17 25
LEGAL CONSULTANTS (101-414)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailOTHER SERVICES AND CHARGESMUNICIPAL ATTORNEY 4301-000 28,803 16,689 35,000 2,005 35,000 (5,000) 30,000 Consulting Attorney to City Council & StaffCRIMINAL ATTORNEY 4303-000 101,474 104,919 105,000 43,367 105,000 0 105,000 Consulting Services for Criminal Prosecutions130,277 121,608 140,000 45,372 140,000 (5,000) 135,000TOTAL LEGAL CONSULTANTS 130,277 121,608 140,000 45,372 140,000 (5,000) 135,000CITY OF LINO LAKESBudget Work Session 7-31-1726
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:414 FUND:101
NAME:LEGAL CONSULTANTS
B-1 & B-2 TOTAL ($5,000)TOTAL B1 CHANGES ($5,000)
1
Account #:4301 Amount (neg if decrease)($5,000)
MUNICIPAL ATTORNEY
Description of Adjustment:Less legal activity
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 27
ECONOMIC DEVELOPMENT (101-415)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 0 0 0 0 0 0 0TEMPORARIES 4106-000 12,506 14,704 20,000 8,491 20,000 0 20,000WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 0PERA 4121-000 177 292 0 522 0 0 0SOCIAL SECURITY 4122-000 957 1,125 1,530 650 1,530 0 1,530HEALTH INSURANCE 4131-000 0 0 0 0 0 0 0LIFE INSURANCE 4133-000 0 0 0 0 0 0 0DENTAL INSURANCE 4134-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 62 73 87 58 92 0 9213,702 16,193 21,617 9,720 21,622 0 21,622OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 6,148 11,333 21,500 3,614 21,500 (4,100) 17,400Marketing Materials /Proposal Assistance $2,500BRE Program Assistance 20 hrs @ $175/hrPre Application Assistance 60 hrs @ $190/hrTRAVEL & TUITION 4330-000 0 0 300 0 300 0 300 Econ Workshops/EDAM Annual ConferencePRINTING & PUBLISHING 4340-000 0 0 300 0 300 0 300 Marketing Brochure6,148 11,333 22,100 3,614 22,100 (4,100) 18,000CONTRACTUAL SERVICESSUBSCRIPTIONS & DUES 4452-000 400 400 400 695 400 300 700EDAM, Sensible Land Use Coalition, Chamber of Commerce, MembershipsCITY MARKETING 4900-000 70,179 74,889 68,000 17,081 68,000 4,500 72,500Lodging Tax Remittals - Pass through to Twin Cities Gateway Convention and Tourism Bureau70,579 75,289 68,400 17,776 68,400 4,800 73,200TOTAL ECONOMIC DEVELOPMENT 90,428 102,816 112,117 31,110 112,122 700 112,822CITY OF LINO LAKESTemporaries: Economic Development Intern(32 hrs/wk @ $12/hr)Budget Work Session 7-31-1728
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 415 FUND:101
NAME:ECONOMIC DEVELOPMENT
B-1 & B-2 TOTAL $700 TOTAL B1 CHANGES $700
1
Account #:4300 Amount (neg if decrease)($4,100)
PROFESSIONAL SERVICES
Description of Adjustment:Reduced anticipated consultant services for 2018 primarily in Business Retention
and Expansion (BRE) Implementation
Benefits if done:
Implications if not done:
2
Account #:4452 Amount (neg if decrease)$300
SUBSCRIPTIONS/DUES
Description of Adjustment:Includes membership costs for City's 3 primary Economic Development networking and
outreach memberships.
Benefits if done:Maintains existing memberships and City exposure to development and business
community.
Implications if not done:Reduced involvement, networking, and educational opportunities for staff and City.
3
Account #:4900 Amount (neg if decrease)$4,500
CITY MARKETING & EDUCATION
Description of Adjustment:Lodging Tax Remittals - Pass through to Twin Cities Gateway Convention and Tourism
Bureau - Increase to reflect two year average.
Offsetting revenue adjustment $4,736
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 29
PLANNING AND ZONING (101-416)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 2015 2016 2017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 71,385 76,362 81,191 38,916 83,0960 83,096OVERTIME4102-000000 0000WELLNESS PROGRAM4108-000000 0000PERA4121-000 5,354 5,727 6,089 2,919 6,2320 6,232SOCIAL SECURITY4122-000 5,413 5,822 6,211 2,950 6,3570 6,357HEALTH INSURANCE4131-000 6,081 6,335 6,989 3,411 7,4380 7,438LIFE INSURANCE4133-000 258 296 315 1573210 321DENTAL INSURANCE4134-000 509 516 537 2655450 545REEMPLOYMENT INSURANCE 4141-000000 0000WORKER'S COMPENSATION 4151-000 400 380 352 2353820 38289,400 95,438 101,684 48,853 104,3710 104,371SUPPLIESOFFICE SUPPLIES4200-000650 200 02000 200 Public/Advisory Meeting Supplies650 200 02000 200OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 9,465 7,329 7,950 720 7,9500 7,950Legal Assistance - Ordiance Updates; GIS Mapping Updates - FEMA/Zoning/OtherTRAVEL & TUITION4330-000 1,117 1,024 1,450 132 1,4500 1,450Sensible Land Use Coalition Membership and Other Programs/Wkshops - $250MnAPA Conference - $500P&Z Workships (7 Members) - $400Misc Mileage - $150Computer Training - $150STIPEND4331-000 3,175 4,000 6,600 1,175 6,6000 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgsPRINTING & PUBLISHING4340-000 4050 250 02500 250 Maps 14,163 12,353 16,250 2,027 16,2500 16,250CONTRACTUAL SERVICES CONTRACTED SERVICES4410-000 18,872 4,722 39,550 6,924 39,550 (2,250) 37,300Comprehensive Plan Update 2018 (Year 3 of 3) - $25,000Permit Works Annual Maintenance - $2,400ArcView Annual Maintenance - $500Misc Deliveries/Other - $400Consultant Services - Small Area Plans - 60 hrs @ $150/hrSUBSCRIPTIONS & DUES4452-000 550 585 700 5857000 700 APA Membership, Misc Reference Materials19,422 5,307 40,250 7,509 40,250 (2,250) 38,000TOTAL PLANNING AND ZONING123,050 113,097 158,384 58,388 161,071 (2,250) 158,821CITY OF LINO LAKES100% PlannerBudget Work Session 7-31-1730
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:416 FUND:101
NAME:PLANNING AND ZONING
B-1 & B-2 TOTAL ($2,250)TOTAL B1 CHANGES ($2,250)
1
Account #:4410 Amount (neg if decrease)($2,250)
CONTRACTED SERVICES
Description of Adjustment:Reduced anticipated consultant services for 2018 for small area plans and/or ordinance
assistance due to comp plan update.
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 31
ENGINEERING (101-417)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailOTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 42,135 58,668 44,500 11,434 44,500 5,000 49,500Traffic Counts - $2,500Engineering Consultant (Hourly) - $47,00042,135 58,668 44,500 11,434 44,500 5,000 49,500CONTRACTUAL SERVICESENGINEERING CONSULTANT 4410-000 58,817 59,076 59,206 15,341 59,206 1,777 60,983Engineering Consultant (Retainer) - $87,119 CD - $60,983 Sewer Utility - $13,068 Water Utility - $13,068CONTRACTED SERVICES 4410-000 0 0 2,000 0 2,000 (900) 1,100Trimble GPS Software Maint Agreemnt - $600ArcView Annual Maintenance - $50058,817 59,076 61,206 15,341 61,206 877 62,083TOTAL ENGINEERING 100,952 117,744 105,706 26,775 105,706 5,877 111,583CITY OF LINO LAKESBudget Work Session 7-31-1732
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:417 FUND:101
NAME:ENGINEERING
B-1 & B-2 TOTAL $5,877 TOTAL B1 CHANGES $5,877
1
Account #:4300 Amount (neg if decrease)$5,000
PROFESSIONAL SERVICES
Description of Adjustment:Adjusted to account for increased engineering activity outside of retainer scope primarily
related to Private Utlity Permits. Increase off set by increase in permit revenues.
Benefits if done:Budget amount consistent with anticipated expenditures.
Implications if not done:Reduction in engineering services for other projects.
2
Account #:4410 Amount (neg if decrease)$1,777
CONTRACTED SERVICES
Description of Adjustment:Anticipated 3% increase in engineering retainer in 2018 by WSB
Benefits if done:Maintian existing level of service with WSB
Implications if not done:Reduction in engineering hours spent at City reducing level of service.
3
Account #:4410 Amount (neg if decrease)($900)
CONTRACTED SERVICES
Description of Adjustment:Revised maintenance contract for Trimble GPS unit. Annual software update maintain
accuracy of device.
Benefits if done:Reflects actual service cost
Implications if not done:
Budget Work Session 7-31-17 33
COMMUNITY DEVELOPMENT (101-418)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 147,390 150,031 161,667 67,792 165,975 0 165,975OVERTIME 4102-000 0 0 0 0 0 0 0WELLNESS PROGRAM 4108-000 720 720 720 0 720 0 720PERA 4121-000 11,054 11,252 12,125 5,084 12,448 0 12,448SOCIAL SECURITY 4122-000 11,109 11,296 12,368 5,403 12,697 0 12,697ICMA EMPLOYER CONTRIBUTION 4123-000 1,440 927 2,000 1,901 2,515 0 2,515HEALTH INSURANCE 4131-000 16,685 18,681 19,148 3,000 7,200 0 7,200LIFE INSURANCE 4133-000 498 571 627 251 642 0 642DENTAL INSURANCE 4134-000 466 516 1,073 0 1,090 0 1,090REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 824 779 541 395 659 0 659190,186 194,772 210,269 83,827 203,946 0 203,946SUPPLIESOFFICE SUPPLIES 4200-000 144 29 100 0 100 0 100144 29 100 0 100 0 100OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 17,557 7,943 7,000 7,132 7,000 0 7,000DataLink (GIS) Annual Service and Maintenance - $5,000Mapping and Database Design - $2,000TRAVEL & TUITION 4330-000 634 764 900 261 900 0 900 Seminars, Conference, Training & MileagePRINTING & PUBLISHING 4340-000 0 0 250 0 250 (250) 0 18,191 8,706 8,150 7,393 8,150 (250) 7,900CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 400 300 300 300 300 0 300 Anoka County GISSUBSCRIPTIONS & DUES 4452-000 535 575 600 585 600 0 600 APA/AICP Membership935 875 900 885 900 0 900TOTAL COMMUNITY DEVELOPMENT 209,457 204,382 219,419 92,105 213,096 (250) 212,846CITY OF LINO LAKES100% Community Development Director100% Adminstrative AssistantBudget Work Session 7-31-1734
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:418 FUND:101
NAME:COMMUNITY DEVELOPMENT
B-1 & B-2 TOTAL ($250)TOTAL B1 CHANGES ($250)
1
Account #:4340 Amount (neg if decrease)($250)
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:Reduction to reflect actual costs. Printing/publishing handled under 415 & 416.
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 35
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Community Development
Supervisor: Jeff Karlson
Position Title: Community Development
Director
Budget Impact: $3,988
Justification for change:
Mr. Grochala is below the market rate for community development director positions in the
metro area with populations of 15,000 - 30,000 based on both internal and external market
factors.
A LMC Salary & Benefits Survey showed Mr. Grochala is below the average maximum salary
range by nearly $4,000. Michael’s current salary is $112,536. The average range maximum for
his position is $116,418. The cities included in the survey were Brooklyn Center, Champlin,
Chanhassen, Columbia Heights, Crystal, Fridley, Hastings, Hopkins, New Hope, Prior Lake,
Ramsey, Rosemount, Stillwater, West St. Paul, and White Bear Lake.
A three percent market adjustment would bring Mr. Grochala more in line with the average
maximum salary of other similarly-sized cities.
Budget Work Session 7-31-17 36
Budget Work Session 7-31-1737
ENVIRONMENTAL (101-461)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 27,428 28,114 28,706 13,801 29,280 0 29,280OVERTIME 4102-000 0 0 500 0 500 0 500TEMPORARIES 4106-000 6,181 4,848 15,666 1,850 15,666 (2,146) 13,520WELLNESS PROGRAM 4108-000 193 223 252 0 252 0 252PERA 4121-000 2,057 2,109 2,228 1,035 2,234 0 2,234SOCIAL SECURITY 4122-000 2,571 2,459 3,471 1,156 3,476 (164) 3,312ICMA EMPLOYER CONTRIBUTION 4123-000 428 0 500 50 614 0 614HEALTH INSURANCE 4131-000 2,128 2,217 2,446 1,306 2,603 0 2,603LIFE INSURANCE 4133-000 98 109 111 56 113 0 113DENTAL INSURANCE 4134-000 178 180 188 93 191 0 191WORKER'S COMPENSATION 4151-000 198 147 147 98 158 (8) 15041,460 40,406 54,215 19,444 55,087 (2,318) 52,769SUPPLIESMAINTENANCE SUPPLIES 4211-000 250 81 700 100 700 0 700 Chemicals, Seed, etc.SMALL TOOLS 4240-000 0 49 300 139 300 0 300 Sprayers, Soil Probes, etc.250 130 1,000 240 1,0000 1,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 50 774 1,000 271 1,0000 1,000Ecologist, Hydrologist - Environmental Reviews/Research & DevelopmentResource Management PlanningTELEPHONE4321-000 238 768 250 243 2500 250 Staff Cellular TelephoneTRAVEL & TUITION4330-000 813 899 1,300 527 1,300 (200) 1,100Various Training Seminars, Conferences, Mileage - 1 Staff & Environmental Board, Erosion Control Cert State STIPEND4331-000 2,950 3,625 6,600 1,325 6,6000 6,600 Commissioners - 6 @ $75 x 12 mtgs; Chair $100 x 12 mtgs4,051 6,066 9,150 2,366 9,150 (200) 8,950CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 1,000 0 1,000 1,000 1,0000 1,000 ArcGIS Annual MaintenanceSUBSCRIPTIONS & DUES4452-000 15 33 100 0 1000 100 Professional Memberships - MECA & MSA1,015 33 1,100 1,000 1,1000 1,100TOTAL ENVIRONMENTAL46,776 46,634 65,465 23,050 66,337 (2,518) 63,819CITY OF LINO LAKES35% Environmental CoordinatorTemporaries: Summer Staff (2 staff @ 13 wks @ 40 hrs/wk @ $13/hr)Budget Work Session 7-31-1738
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:461 FUND:101
NAME:ENVIRONMENTAL
B-1 & B-2 TOTAL ($200)TOTAL B1 CHANGES ($200)
1
Account #:4330 Amount (neg if decrease)($200)
TRAVEL/TUITION
Description of Adjustment:Adjusted to reflect proposed 2018 expenditures for education conferences and
certification requirements.
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 39
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Environmental
Supervisor: Michael Grochala
Position Title: Temporary Summer
Budget Impact: ($2,318)
Justification for change: Change reflects reduction in hours for (2) proposed 2018 temporary
summer positions.
Budget Work Session 7-31-17 40
SOLID WASTE ABATEMENT (101-462)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 23,510 24,227 24,605 11,829 25,097 0 25,097OVERTIME 4102-000 1,322 1,041 1,600 1,236 1,600 0 1,600TEMPORARIES 4106-000 16,414 16,836 20,000 8,148 20,000 0 20,000WELLNESS PROGRAM 4108-000 166 191 216 0 216 0 216PERA 4121-000 2,533 2,411 1,965 980 2,002 0 2,002SOCIAL SECURITY 4122-000 3,152 2,353 3,535 960 3,572 0 3,572ICMA EMPLOYER 4123-000 367 0 425 43 526 0 526HEALTH INSURANCE 4131-000 1,824 1,901 2,097 1,048 2,231 0 2,231LIFE & DISABILITY INSURANCE 4133-000 84 93 95 48 97 0 97DENTAL INSURANCE 4134-000 153 155 161 79 164 0 164WORKER'S COMPENSATION 4151-000 177 200 201 132 215 0 21549,701 49,407 54,900 24,504 55,720 0 55,720SUPPLIESOFFICE SUPPLIES 4200-000 0 153 0 573 0 1,400 1,400 Recycling Day Supplies, Corn Roast Trash Bags0 153 0 573 0 1,400 1,400OTHER SERVICES AND CHARGESTRAVEL & TUITION 4330-000 113 295 200 21 200 0 200 Association of Recycling Managers WorkshopsPRINTING & PUBLISHING 4340-000 8,000 12,730 11,300 5,347 11,300 3,200 14,500 Notices for Recycling Days, Earth Day, Etc.8,113 13,025 11,500 5,368 11,500 3,200 14,700CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 40,795 18,816 41,000 9,105 41,000 (24,500) 16,500 Recycling & Earth Day Vendors & Organics Service40,795 18,816 41,000 9,105 41,000 (24,500) 16,500CAPITAL OUTLAYEQUIPMENT 5000-000 (225) 0 0 0 0 0 0(225) 0 0 0 0 0 0TOTAL SOLID WASTE ABATEMENT 98,384 81,401 107,400 39,549 108,220 (19,900) 88,320Note: Solid Waste Expeditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE)CITY OF LINO LAKES30% Environmental CoordinatorOvertime: Recycle Days Equipment Operators & Staff AssistanceTemporaries: Solid Waste Intern(32hrs/wk @ $12/hr)Budget Work Session 7-31-1741
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #: 462 FUND:101
NAME:SOLID WASTE ABATEMENT
B-1 & B-2 TOTAL ($19,900)TOTAL B1 CHANGES ($19,900)
1
Account #:4200 Amount (neg if decrease)$1,400
OFFICE SUPPLIES
Description of Adjustment:Reclassification of materials previously coded to contractual services (4410)
Benefits if done:Budget neutral. Provides better tracking of material costs
Implications if not done:
2
Account #:4340 Amount (neg if decrease)$3,200
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:Reflects estimated costs for advertisement of Recycling Day, monthly recycling days, and
organics program.
Benefits if done:Resident notification and advertisement of events provides for better turn out and collections.
Implications if not done:Reduced advertising may lead to reduction in turn out and lower recycling tonnage.
3
Account #:4410 Amount (neg if decrease)($24,500)
CONTRACTED SERVICES
Description of Adjustment:Reflects budget based on anticipated availability of 2018 SCORE funding.
Benefits if done:Expenditures will reflect anticipated revenues.
Implications if not done:
Budget Work Session 7-31-17 42
FORESTRY (101-463)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 27,428 28,114 28,706 13,801 29,280 0 29,280OVERTIME 4102-0000000 0 00TEMPORARIES 4106-0000000 0 00WELLNESS PROGRAM 4108-000 193 223 252 0 252 0 252PERA 4121-000 2,057 2,109 2,153 1,035 2,196 0 2,196SOCIAL SECURITY 4122-000 2,124 2,226 2,196 1,014 2,240 0 2,240ICMA EMPLOYER 4123-000 428 0 500 50 614 0 614HEALTH INSURANCE 4131-000 2,128 2,217 2,446 1,223 2,603 0 2,603LIFE INSURANCE 4133-000 98 109 111 56 113 0 113DENTAL INSURANCE 4134-000 178 180 188 93 191 0 191WORKER'S COMPENSATION 4151-000 885 854 905 603 978 0 97835,519 36,032 37,457 17,875 38,467 0 38,467SUPPLIESOFFICE SUPPLIES 4200-000 0 282 0 0 0 0 0MAINTENANCE SUPPLIES 4211-000 82 443 4,100 3,090 4,100 (1,400) 2,700Fertilizers, Staking Material, EAB Chemicals - Treat 300 Ash Annually - 3 Yr CycleSMALL TOOLS 4240-000 0 25 250 0 250 0 25082 750 4,350 3,090 4,350 (1,400) 2,950OTHER SERVICES AND CHARGESUNIFORMS 4370-000 338 380 380 0 380 0 380338 380 380 0 380 0 380CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 5,561 11,986 15,000 0 15,000 5,000 20,000Damaged/Diseased Tree Removal/Oakwilt Control $5,000Emerald Ash Borer Tree Replacement Program $10,000Blvd Tree Replacement $5,000 (Previously under Acct. 5000-000)5,561 11,986 15,000 0 15,000 5,000 20,000CAPITAL OUTLAYEQUIPMENT 5000-000 4,936 5,028 7,700 4,528 5,000 (5,000) 04,936 5,028 7,700 4,528 5,000 (5,000) 0TOTAL FORESTRY 46,437 54,175 64,887 25,493 63,197 (1,400) 61,797CITY OF LINO LAKES35% Environmental CoordinatorBudget Work Session 7-31-1743
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:463 FUND:101
NAME:FORESTRY
B-1 & B-2 TOTAL ($1,400)TOTAL B1 CHANGES ($1,400)
1
Account #:4211 Amount (neg if decrease)($1,400)
MAINTENANCE SUPPLIES
Description of Adjustment:Reduced based on refinement of costs associated with Emerald Ash Borer tree treatment.
Benefits if done:
Implications if not done:
2
Account #:4410 Amount (neg if decrease)$5,000
CONTRACTED SERVICES
Description of Adjustment:Reclassification of boulevard tree replacement previously budgeted under Captial Outlay
(5000-000)
Benefits if done:
Implications if not done:
3
Account #:5000 Amount (neg if decrease)($5,000)
#N/A
Description of Adjustment:Reclassified to Contracted Services (4410-000)
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 44
POLICE (101-420)June 20182018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 201520162017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 2,141,432 2,421,589 2,561,993 1,122,652 2,611,4870 2,611,487OVERTIME4102-00084,214 123,486 90,000 44,947 90,0000 90,000TEMPORARIES4106-0000000000TRAFFIC PROJECTS SALARIES 4107-0000000000WELLNESS PROGRAM4108-0002,4963,730 4,932 150 4,8240 4,824PERA4121-000 348,407 389,724 411,771 179,300 418,9450 418,945SOCIAL SECURITY4122-00039,800 46,567 51,176 22,465 52,4950 52,495ICMA EMPLOYER4123-0004,2247,675 4,500 7,148 9,1010 9,101HEALTH INSURANCE4131-000 293,297 309,856 344,021 164,305 367,4920 367,492LIFE & DISABILITY INSURANCE 4133-0007,1408,782 9,381 4,576 9,8060 9,806DENTAL INSURANCE4134-00012,381 13,305 16,663 7,070 16,9250 16,925REEMPLOYMENT INSURANCE 4141-0000000000WORKER'S COMPENSATION 4151-00060,612 62,287 68,387 45,157 73,5880 73,5882,994,003 3,387,001 3,562,824 1,597,768 3,654,6630 3,654,663SUPPLIESOFFICE SUPPLIES4200-0005,1577,423 8,100 2,158 8,1000 8,100Business Cards, Letterhead and Envelopes, Toner/Printer Cartridges, Paper, DVD Discs, Misc Supplies, Ticketwriter Paper RollsMAINTENANCE SUPPLIES 4211-0008,7819,728 10,600 2,283 10,600 2,500 13,100Ammo, Taser Supplies, Range Supplies, Simunition, DMT Gas, Property Evidence SuppliesYOUTH PROGRAMS4213-00001,923 3,050 1,400 3,05050 3,100Supplies, Youth Safety Camp, Firearms Camp, Snowmobile Safety, Explorers, Junior Citizen's AcademyCRIME PREVENTION/SAFETY 4214-0005,2935,952 7,000 1,751 7,000200 7,200Night to Unite, Volunteer Appreciation, Open House, Promotional Materials, Volunteer Clothing, Citizens Academy Supplies and Shirts, CERTSMALL TOOLS4240-0006,4103,784 4,400 631 4,400(75) 4,325 Batteries, Tasers (3), Tint Meters (2), PBT25,640 28,811 33,150 8,223 33,150 2,675 35,825OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-0003,4411,965 1,630 1,280 1,630 1,630 3,260Critical Incident Debriefing, POST License Renewal, Psych AsessmentsTELEPHONE4321-0009,0998,343 10,021 6,091 10,021 8,299 18,320 Cell Phones, Mobile Hot Spot, Cell StipendPOSTAGE4322-000988920 1,950 180 1,950(950) 1,000TRAVEL & TUITION4330-00012,296 18,556 19,680 14,806 19,680 5,490 25,170Anoka Chief, Century Slot Program, Tuition Reimbursement, POST Mandate, Range Fees, Conference, IACP, Instructor Training, K-9, Conference, EMR TrainingINSURANCE4360-00036,583 34,105 34,515 22,187 34,515 2,071 36,586UNIFORMS4370-00024,814 30,164 30,020 12,700 30,0200 30,020Officers, Sergeants, Admin., Unused Uniform Allowance, Ballistic Vests, Replacement Uniforms, CSOELECTRICITY4381-000292365360 1713600360RESERVES4386-000673999 2,000 711 2,0000 2,000 Uniforms, Equipment, Training, SuppliesEXPLORERS4387-0001,50000000089,686 95,418 100,176 58,125 100,176 16,540 116,716CITY OF LINO LAKES85% Public Safety Director100% Deputy Director Police85% Public Safety Captain85% Administrative Assistant5 - 100% Sergeants19 - 100% Patrol Officers2 - 100% Records Clerks3 - .5 FTE Community Service OfficersOvertime: Patrol, Court, Training, Special Events, Safe & Sober, Night Cap, DWI EnforcementBudget Work Session 7-31-1745
POLICE (101-420)June 20182018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 201520162017 2017 Budget Requested BudgetBudget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 37,162 45,881 54,970 31,304 54,970 (14,418) 40,552RMS - JLEC, 800 MHz Contract, State of MN DJDN, Emergency Sirens, LEXIPOL, TargetSolutions, Shredding, Otter Lake Animal Hospital, Car Washer, DETOX Dakota County, Metro Sales, Schedule Anywhere, Emergency Sirens, 3SI Security, Midwest Radar, TLOSUBSCRIPTIONS & DUES 4452-000 1,630 1,578 1,550 1,300 1,550 0 1,550Professional Memberships & Subscriptions: IACP, MCPA, AMEM, Col Rotary, Press Publications, MACIA, PLEAA, Tri-County, FBI NA, PERF38,792 47,459 56,520 32,604 56,520 (14,418) 42,102CAPITAL OUTLAYEQUIPMENT 5000-000 36,844 26,214 35,000 1,729 0 17,602 17,602 Mobile Patrol Computers (3); Patrol Radar Unit (1)36,844 26,214 35,000 1,729 0 17,602 17,602TOTAL POLICE DEPARTMENT 3,184,965 3,584,903 3,787,670 1,698,449 3,844,509 22,399 3,866,908Budget Work Session 7-31-1746
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:Public Safety - Police
B-1 & B-2 TOTAL $22,399 TOTAL B1 CHANGES $4,797
1
Account #:4211 Amount (neg if decrease)$2,500
MAINTENANCE SUPPLIES
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4213 Amount (neg if decrease)$50
YOUTH PROGRAM
Description of Adjustment:
Benefits if done:
Implications if not done:
3
Account #:4214 Amount (neg if decrease)$200
PREVENTION/SAFETY
Description of Adjustment:
Benefits if done:
Implications if not done:
Maintenance Suppies line budget request increased by $2,500 which is the result of moving
property evidence supplies to Maintenance Supplies from Small Tools 101-420-4240. The
budget request related to property and evidence did not increase from 2017.
Staff would be unable to properly handle and store property and evidence impacting criminal
prosecutions.
The increase of $50 would offset any price increases in supplies.
Project price increases would be covered by $50 increase which would enable staff to provide
same level of service to community youth.
Any price increases would have to be absorbed into existing budget resulting in reduction in
supplies/services provided to community.
Adding the cost of Public Safety Citizens Academy and cover any price increases.
Will provide community members the opportunity to receive instruction on public safety
matters in their community. It would also cover any price increase in other supplies.
Any price increases would have be absorbed into existing budget resulting in reduction in
supplies/services provided to community.
Budget Work Session 7-31-17 47
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:Public Safety - Police
4
Account #:4240 Amount (neg if decrease)($75)
SMALL TOOLS
Description of Adjustment:
Benefits if done:
Implications if not done:
5
Account #:4300 Amount (neg if decrease)$1,630
PROFESSIONAL SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
6
Account #:4321 Amount (neg if decrease)$8,299
TELEPHONE
Description of Adjustment:
Benefits if done:
Implications if not done:
This increase stems from the costs associated with mobile hotspots for mobile connectivity.
This cost was previously budgeted under Contracted Services (101-420-4410-000).
Enables police officers to complete reports, look up information and efficiently complete public
safety duties.
Would eliminate mobile connectivity resulting in inefficient use of police resources.
City would have unlicensed police officers employed in violation of MN law.
Costs associated with property and evidence supplies were moved to budget line 101-420-
4211-000 (Maintenance Supplies). Items equipment/tool items costing less than $2500 were
moved from Capital Equipment (101-420-5000-000) to Small Tools.
This budget line will change every year based on the number of Police Officer Standard and
Training (POST) license renewals taking in place in the year. The POST license is based on a
3 year cycle (2018 / 14 license renewals; 2019 / 6 license renewals; 2020 / 7 license
renewals).
All police officers would maintain their POST license as required by MN law.
Budget Work Session 7-31-17 48
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:Public Safety - Police
7
Account #:4322 Amount (neg if decrease)($950)
POSTAGE
Description of Adjustment:
Benefits if done:
Implications if not done:
8
Account #:4330 Amount (neg if decrease)$5,490
TRAVEL/TUITION
Description of Adjustment:
Benefits if done:
Implications if not done:
9
Account #:4360 Amount (neg if decrease)$2,071
INSURANCE
Description of Adjustment:
Benefits if done:
Implications if not done:
6% Premium Increasre per LMCIT Guidance
There has been a reduction in costs associated with postage therefore staff is reducing the
budget request for 2018.
During the 2017 MN Legislative session, the continuing educational requirement for POST
license renewal was changed. This change will increase the training costs to the City. The MN
Legislature also increased the per officer reimbursement from $320 per officer to $900 per
officer or $24,300 annually. This off setting revenue is reflected in the budget line Police State
Aid (101-3346-000).
City will be able to meet all state mandated training.
Police officers will not be trained to levels required to meet the state mandated levels,
resulting in an inablitliy to renew POST licenses.
Budget Work Session 7-31-17 49
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:420 FUND:101
NAME:Public Safety - Police
10
Account #:4410 Amount (neg if decrease)($14,418)
CONTRACTED SERVICES
Reduction in Public Safety Data System cost paid to JLEC ($5,000)
Benefits if done:
Implications if not done:
Costs associated with mobile connectivty were moved to Telephone line (101-420-4321-000).Description of Adjustment:
Budget Work Session 7-31-17 50
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:101
NAME:POLICE PROTECTION
TOTAL REQUESTS =$17,602
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Panasonic ToughBook CF-54 laptop computers with all required docking stations and power adapters.
Justification and affect on productivity:
The purchase of 3 CF-54 Panasonic ToughBook laptops will replace three older laptops currently in operation. The laptops are
mounted in the patrol vehicles and docking stations are placed in officer cubicles. This allows police staff to perform all
reports, and other paperwork from any location. By purchasing laptops in this manner staff has eliminated all but one desktop
from personnel assigned in patrol, thus reducing the Police Division IT footprint and costs.
Additional expenses if purchased:
All related costs including shipping are covered in the amount listed below.
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$4,834 $4,834 3 $14,502
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Purchase one patrol vehicle mounted radar unit. The radar unit enables patrol officers to conduct traffic enforcement for
speeding.
Justification and affect on productivity:
The radar unit will replace a unit that is 15 years old with outdated technology.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$3,100 $3,100 1 $3,100
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
Budget Work Session 7-31-17 51
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Safety – Police Division
Supervisor:
John Swenson, Public Safety Director
Position Title:
Police Officer
Budget Impact in 2018: $ 23,210.51
Budget Impact in 2019: $91,426
Justification for change:
The Lino Lakes Public Safety Department has received grant funding for one police officer for
the sole purpose of traffic safety. This traffic safety grant funding will end on September 30,
2018.
With the grant ending, there is an opportunity to retain this police officer position and remain at
27 sworn police officers. Retention of this police officer position will enable the Police Division
to increase staffing on one of the three patrol shifts.
Since 2012, the council has discussed police staffing on multiple occasions and staff has
prepared staffing studies for council consideration. These staffing reports provided information
on different metrics (population and availability rate) used to determine proper police staffing
levels. These staffing studies were presented to the council on July 1, 2013, August 5, 2013,
and May 4, 2015. Police staffing was also discussed as part of the 2015 budget preparation
during 2014, which resulted in the addition of one police officer position bringing the number of
sworn police staff to 26.
The previous police staffing studies demonstrate that based on the different metrics Lino Lakes
is currently under staffed with respect to sworn police staff. Further demonstrating the need for
additional police staffing are the increases in service demands over the last several years,
increases in certain crime categories of the Part 1 and Part 2 crimes, as well as the increased
development within the city.
Staff is requesting that over the next three budgeting cycles, sworn police staffing increase to
29. This would allow minimum patrol staffing levels to increase from two to three police officers
on-duty for all three shifts per day. This increase to a minimum of three police staff on-duty at
all times would be accomplished in 2020. This request will be re-evaluated every year as part of
the budgeting process to ensure that service demands, crime trends, and development have not
increased or decreased in a manner that would lead to a different police staffing decision.
Budget Work Session 7-31-17 52
Some of the advantages of scheduling a minimum of three police personnel on all shifts are:
1. Better coverage throughout the 33 square miles of the city.
2. Increase the amount of time police staff have to proactively address matters within the
community with the primary goal of reducing the number of community members that are
victimized.
3. Provide a higher level of police and fire services to community members.
4. Address the increased demands for public safety services in our growing community.
As the community continues to grow, other staffing related items will need to be addressed in
future budgeting discussions. These items are:
• increase the number of police supervisors to provide 24-hour supervision,
• evaluate investigative workload and staffing to ensure that criminal investigations can
continue to be conducted in a timely manner that promotes public safety, and
• ensure that support personnel (i.e. Record Technician, Community Service Officer) are
appropriate for workload demands.
Budget Work Session 7-31-17 53
FIRE (101-421)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 254,828 242,751 306,082 131,488 315,281 0 315,281OVERTIME 4102-000 0 4,794 0 1,477 0 0 0FIRE STIPEND 4109-000 42,260 65,296 62,192 27,355 62,192 0 62,192WELLNESS PROGRAM 4108-000 388 108 108 0 216 0 216PERA 4121-000 37,411 79,269 39,525 16,838 47,307 0 47,307SOCIAL SECURITY 4122-000 8,141 11,591 14,158 6,337 14,444 0 14,444ICMA EMPLOYER 4123-000 0 0 0 230 0 0 0HEALTH INSURANCE 4131-000 32,564 22,443 20,760 9,972 21,885 0 21,885LIFE & DISABILITY INSURANCE 4133-000 658 652 504 333 529 0 529DENTAL INSURANCE 4134-000 1,272 747 1,046 383 1,063 0 1,063REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 14,321 29,055 30,036 16,528 34,655 0 34,655391,844 456,706 474,411 210,942 497,572 0 497,572SUPPLIESOFFICE SUPPLIES 4200-000 1,674 1,288 2,000 177 2,000 (500) 1,500 Paper, Toner/Printer Cartridges, Business Cards, PensMAINTENANCE SUPPLIES 4211-000 933 3,687 7,500 1,497 7,500 (1,000) 6,500 Foam, Saw Blades, Floor Dry, BatteriesYOUTH PROGRAM 4213-000 0 442 750 0 750 450 1,200 Safety CampFIRE PREVENTION 4214-000 0 1,930 3,000 0 3,000 0 3,000 Citizen Academy, Marketing MaterialsSMALL TOOLS 4240-000 9,609 1,934 2,800 85 2,800 9,700 12,500Rescue Tool Replacement, Ropes, Grass Truck Equipment, Station 1 Gear Grid12,215 9,281 16,050 1,759 16,050 8,650 24,700OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 14,804 1,581 6,045 2,613 6,045 (2,520) 3,525FF Certification, FF Licensure, Hepatitis Vaccination Series, Medical/Drug ExamOTHER CONSULTANTS 4310-000 2,006 0 0 0 0 0 0TELEPHONE 4321-000 360 568 3,000 872 3,000 (120) 2,880 Cell Phones, Mobile Hot Spot, Cell StipendPOSTAGE 4322-000 0 153 500 27 500 0 500TRAVEL & TUITION 4330-000 62,451 14,053 20,000 6,639 20,000 0 20,000Century CEU, Training Supplies, Medical Training, AWAIR/OSHA Training Staff Development, Conference, FF1, FF2, HazMat Initial TrngPRINTING & PUBLISHING 4340-000 3,708 0 1,000 0 1,000 (500) 500 Marketing MaterialsUNIFORMS 4370-000 12,875 9,833 20,000 3,397 20,000 0 20,000 Turn-out & Wildland Fire Gear, Misc Uniform Items96,204 26,188 50,545 13,548 50,545 (3,140) 47,405CITY OF LINO LAKES15% Public Safety Director100% Deputy Director Fire15% Public Safety Captain15% Administrative Assistant50% Building/Fire InspectorPaid-On-Call Firefighters - Calls/Training Drills/Command StipendsStipend: Cross-trained Fire/Rescue - 23 Officers @ $1.30/hrBudget Work Session 7-31-1754
FIRE (101-421)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 518,360 56,894 27,000 15,697 27,000 2,471 29,471Ladder Testing, SCBA Flow Testing, PSDS, Dispatch Application, Foam System Service, Pump Testing, Pump Service, LEXIPOL, Target Solutions, Accessory Svc for Fans, Generators, Extraction, and Saws, Alex Air Compressor Annual Maintenance & Test, AED Recert, Transunion Backgrounds, Motorola 800 Mhz ContractSUBSCRIPTIONS & DUES 4452-000 457 901 1,380 910 1,380 0 1,380MN IAAI, Metro Fire Chiefs, Anoka Co. Fire Protection Assn, MSFCA, International Assn518,817 57,795 28,380 16,607 28,380 2,471 30,851CAPITAL OUTLAYEQUIPMENT 5000-000 807 20,185 36,614 8,501 0 25,843 25,843Turn Out Gear Dryer, MSA Rit for A11, 800 Mhz Mobile Radios (2 - 2018 and 2 - 2019)807 20,185 36,614 8,501 0 25,843 25,843TOTAL FIRE DEPARTMENT 1,019,886 570,156 606,000 251,356 592,547 33,824 626,371Budget Work Session 7-31-1755
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:Public Safety - Fire
B-1 & B-2 TOTAL $33,824 TOTAL B1 CHANGES $7,981
1
Account #:4200 Amount (neg if decrease)($500)
OFFICE SUPPLIES
Description of Adjustment:
Benefits if done:
Implications if not done:
2
Account #:4211 Amount (neg if decrease)($1,000)
MAINTENANCE SUPPLIES
Description of Adjustment:
Benefits if done:
Implications if not done:
3
Account #:4213 Amount (neg if decrease)$450
YOUTH PROGRAM
Description of Adjustment:
Benefits if done:
Implications if not done:
Staff has evaluated this budget line and determined it can be reduced based on historical
costs.
This reduction stems from cost savings in foam for water cans.
Cost increase associated with actual cost of Safety Camp and implementation of a Fire
Explorer Post.
Community youth receives personal and fire safety information with focus on prevention.
Community youth would have access to participate in a Fire Explorer Post with the potential
benefit of future recruitment.
Missed opportunity to have positive interaction with community youth and missed opportunity
to provide prevention education.
Budget Work Session 7-31-17 56
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:Public Safety - Fire
4
Account #:4240 Amount (neg if decrease)$9,700
SMALL TOOLS
Description of Adjustment:
Benefits if done:
Implications if not done:
5
Account #:4300 Amount (neg if decrease)($2,520)
PROFESSIONAL SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
6
Account #:4321 Amount (neg if decrease)($120)
TELEPHONE
Description of Adjustment:
Benefits if done:
Implications if not done:
Fire will be equipped to respond to calls within our community and properly maintain
equipment
Would not have proper equipment to respond to calls for service in our community.
This budget line will change from year to year based on the number of firefighter certifications
and license renewals. This line was also reduced based on less need for Hepatitis
vaccination series based on number of newly hired personnel.
Staff examined actual costs for 2016 and reduced the line based on this information.
Items under $2,500 which had been budgeted in Capital Equipment (101-421-5000) in
previous years has been moved to Small Tools line. Items included in this line are funds for
replacement tools for items that are broken throughout the year, replacement ropes, Four gas
& single gas monitor, equipment for grass fire suppression, and hose drying and storage
system for Fire Station #1.
Budget Work Session 7-31-17 57
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:421 FUND:101
NAME:Public Safety - Fire
7
Account #:4340 Amount (neg if decrease)($500)
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:
Benefits if done:
Implications if not done:
8
Account #:4410 Amount (neg if decrease)$2,471
CONTRACTED SERVICES
Description of Adjustment:
Benefits if done:
Implications if not done:
This ensures communicaton is repaired and maintained as well as ensuring that all equipment
is safe for staff and community members. IT also keeps the City compliant with NFPA and
OSHA rules.
City would run the risk of increasing repair and maintenance costs and would not know if the
equipment being used is safe and working properly.
Staff examined actual costs for 2016 and reduced the line based on this information.
The increase stems from the addition of the Motorola Serivce contract for 800 Mhz
communication equipment, compressor testing/certification for SCBA air fill station, AED
testing/certification.
Budget Work Session 7-31-17 58
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:421 BUSINESS UNIT:101
NAME:FIRE PROTECTION
TOTAL REQUESTS =$25,843
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
UniMac Personal Protective Equipment (Turn-out) Gear Drying Cabinet, UTGC6EDG45 for Fire Station #1
Price includes installation and shipping.
Justification and affect on productivity:
Turn-out gear must be cleaned and dried after every fire event to safeguard staff from cancer risks and proper gear maintenance.
Installation will enable fire staff to dry turn-out gear at both fire stations. This will reduce time spent by Station #1 staff driving to
Station #2. It will also get turn-out gear back in-service faster which reduces down time for fire staff after a fire event.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$12,000 $12,000 1 $12,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
MSA Rapid Intervention Team (RIT) Pack; Rescuaire 60 minute bottle
Justification and affect on productivity:
This will ensure RIT Packs are located on first out fire apparatus.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$4,300 $4,300 1 $4,300
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
Budget Work Session 7-31-17 59
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:421 BUSINESS UNIT:101
NAME:FIRE PROTECTION
3
Account #:5000 In Capital Improvement Plan (Y or N):R
CAPITAL OUTLAY Replacement (R) or New (N):N
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Motorola 800 Mhz Mobile Radios; vehicle mount emergency communication equipment.
Justification and affect on productivity:
The currently installed 800 Mhz mobile radio will no longer be supported at the end of 2019. There are 4 old 800 Mhz mobile
radios currently installed in fire apparatus. The plan to meet the 2019 deadline for replacement is to replace 2 mobile radios
in 2018 and 2 mobile radios in 2019.
Additional expenses if purchased:
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$4,771 $4,771 2 $9,543
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
Budget Work Session 7-31-17 60
BUILDING INSPECTIONS (101-422)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES 4101-000 125,645 153,963 165,879 73,111 170,644 0 170,644OVERTIME SALARIES 4102-000 112 0 500 0 500 0 500TEMPORARIES 4106-000 6,776 0 10,750 0 10,750 7,970 18,720WELLNESS PROGRAM 4108-000 552 294 720 0 720 0 720PERA 4121-000 9,432 11,547 12,478 5,483 12,836 0 12,836SOCIAL SECURITY 4122-000 9,677 11,274 13,550 5,362 13,915 610 14,525ICMA EMPLOYER 4123-000 0 0 0 0 0 0 0HEALTH INSURANCE 4131-000 17,654 19,656 20,948 10,024 21,926 0 21,926LIFE & DISABILITY INSURANCE 4133-000 472 557 603 320 616 0 616DENTAL INSURANCE 4134-000 1,018 1,031 1,342 529 1,363 0 1,363REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 0WORKER'S COMPENSATION 4151-000 760 770 658 439 715 27 742172,097 199,092 227,428 95,269 233,985 8,607 242,592SUPPLIESOFFICE SUPPLIES 4200-000 1,230 1,215 1,500 0 1,500 0 1,500Card Stock for Building Permits, Correction Notice Forms, Septic System Pumping Forms, Code BooksSMALL TOOLS 4240-000 92 147 150 0 150 0 1501,322 1,363 1,650 0 1,650 0 1,650OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 4,175 4,175 5,000 4,175 5,000 0 5,000 Permit Works Annual Maintenance & AssistanceTELEPHONE 4321-000 238 613 550 289 550 0 550 Building Official & InspectorTRAVEL & TUITION 4330-000 365 1,067 2,800 940 2,800 0 2,800 Staff Training & Mileage, SSTS CertUNIFORMS 4370-000 380 482 760 270 760 (190) 570 Building Official & 50% Bldg/Fire Inspector5,158 6,337 9,110 5,675 9,110 (190) 8,920CONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 3,738 2,808 500 1,066 500 2,500 3,000Large Format Scanning $500Back-Up Inspection Services $2,500SUBSCRIPTIONS & DUES 4452-000 0 80 500 0 500 (175) 325 AMBO $200, 10K Lakes Chapter $1253,738 2,888 1,000 1,066 1,000 2,325 3,325CAPITAL OUTLAYEQUIPMENT 5000-000 0 0 600 0 0 0 00 0 600 0 0 0 0TOTAL BUILDING INSPECTIONS 182,315 209,680 239,788 102,009 245,745 10,742 256,487CITY OF LINO LAKES100% Building Official50% Building/Fire Inspector100% Building Permit TechnicianTemporaries: Inspector 624 hrs (26 wks @ 24 hr/wks) @ $30/hrBudget Work Session 7-31-1761
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:422 FUND:101
NAME:BUILDING INSPECTIONS
B-1 & B-2 TOTAL $2,135 TOTAL B1 CHANGES $2,135
1
Account #:4370 Amount (neg if decrease)($190)
UNIFORMS
Description of Adjustment:Reflects actual for Bldg Official and 1/2 Fire/Bldg Inspector position
Benefits if done:
Implications if not done:
2
Account #:4410 Amount (neg if decrease)$2,500
CONTRACTED SERVICES
Description of Adjustment:Increase reflects contractual inspection assistance by City of Hugo and/or Centerville.
Benefits if done:Provides emergency inspection back-up to cover vacations, sickness or non-peak period
inspection backlogs.
Implications if not done:Would result in delays in inspection services and increase the need for additional
full-time staff.
3
Account #:4452 Amount (neg if decrease)($175)
SUBSCRIPTIONS/DUES
Description of Adjustment:Annual membership costs for 10000 Lakes Chapter & Association of MN Building Officials.
Reduction reflects actual.
Benefits if done:Provides education and certification opportunites for Inspectors.
Implications if not done:
Budget Work Session 7-31-17 62
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Building Inspections
Supervisor: Michael Grochala
Position Title: Temporary Inspector
Budget Impact: $8,607
Justification for change: Proposed to address increase in permit activity by accommodating
additional inspection requests and providing additional plan review time for Building Official.
Existing temp position is expanded from 16 weeks (4 months) to 26 weeks (6 months)
concurrent with prime building season May through October. Position is 24 hours per week.
Pay range is proposed to be increased up to $30/hr.
Funding for the position is provided through Building Permit revenues.
The City currently maintains Joint Powers Agreements with Hugo, Centerville, and White Bear
Township for inspection back up services. Those agreements will remain in place, however,
they typically only provide for off-peak assistance. Services under those agreements are at a
rate of $43/hr plus mileage.
Staff has also investigated contracting back up inspection services. Costs for this type of
service has been proposed at $75-95/hr.
Budget Work Session 7-31-17 63
STREETS (101-430)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailPERSONAL SERVICESSALARIES4101-000 386,247 366,752 390,282 174,708 401,9720 401,972OVERTIME4102-000 7,667 6,820 8,000 3,547 8,0000 8,000ON CALL/PAGER4105-000 1,595 2,060 2,000 1,150 2,0000 2,000TEMPORARIES4106-000 23,262 26,998 23,000 13,291 23,0000 23,000WELLNESS PROGRAM4108-0000000 000PERA4121-000 29,663 28,172 30,021 13,455 30,8980 30,898SOCIAL SECURITY4122-000 30,937 29,750 32,381 14,033 33,2750 33,275ICMA EMPLOYER CONTRIBUTION 4123-000 1,477 1,489 1,500 1,769 1,7460 1,746HEALTH INSURANCE4131-000 37,356 43,271 35,095 23,289 50,1690 50,169LIFE & DISABILITY INSURANCE 4133-000 1,480 1,491 1,581 777 1,6070 1,607DENTAL INSURANCE4134-000 3,053 2,836 3,569 1,482 3,6250 3,625REEMPLOYMENT INSURANCE 4141-0000000 000WORKER'S COMPENSATION4151-000 29,374 25,110 24,995 16,285 29,0810 29,081552,109 534,748 552,424 263,786 585,3730 585,373SUPPLIESMAINTENANCE SUPPLIES4211-000 12,520 7,380 8,000 4,085 8,0000 8,000Boulevard & median maintenance materials: geo-fabric, fertilizers, pesticides, irrigation components, erosion prevention and sediment control products, grass seed/sod. Construction materials: lumber, plywood, screws, nails, nuts/bolts/washers, bagged concrete, grout, bentonite, stakes/lathe. Equipment wear items: street sweeper center brooms and gutter brooms, plow blades/cutting edges, ditch mower blades, saw blades. Safety items: high visibility vests, shirts, eye protection, ear protection, insect repellent, sunscreen, hardhats, chainsaw PPE. Any products or parts intended for streets maintenance and equipment electrical cords, batteries, rope, tape, cable, glue, paints & solvents, plumbing supplies, fittings. SHOP PARTS4221-000 4941300000STREET SIGNS4223-000 16,318 9,972 12,000 1,302 12,0000 12,000Traffic regulatory signs, parking signs, warning signs, construction signs, work zone signs, public awareness signs,school signs, trail signs, reflective tape/sheeting, barricades, traffic cones, sign posts, hardware, any materials and supplies purchased specifically for the construction or maintenance of signs & barricades.PATCHING MATERIALS4224-000 45,192 97,520 65,000 8,140 65,0000 65,000Hot asphalt, cold asphalt (i.e. UPM bagged and bulk), asphalt emulsion (tack), crackfill material, detackifier (for crackfill operations).SALT/SAND4228-000 42,577 44,114 55,000 702 55,0000 55,000Regular road salt, treated road salt, bagged sidewalk salt, sand used for snow and ice management, any materials and supplies purchased specifically to facilitate the use of salt (brine or solid) for snow and ice management.GRAVEL AND MISCELLANEOUS 4229-000 9,052 11,178 15,000 480 15,0000 15,000Class V, sand (not for winter operations), rock, chip rock, rip-rap, topsoil, compost, mulch, and woodchips. Plastic, metal, or concrete pipes and culverts.CITY OF LINO LAKES100% Streets Supervisor5 - 100% General Maintenance Workers50% General Maintenance Worker/Mechanic.15 FTE PT Office SpecialistOvertime: Snowplowing, Street Repairs, Unforeseen EmergenciesTemporaries: Seasonal Summer Maintenance WorkersBudget Work Session 7-31-1764
STREETS (101-430)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018Description Code 2015 2016 2017 2017 Budget Requested Budget Budget DetailCITY OF LINO LAKESSMALL TOOLS4240-000 4,734 3,285 4,000 1,059 4,0000 4,000Rakes, snow shovels, flat shovels, spades, loots, sprayers, pitch forks, push brooms, hand tools, power tools, tool boxes & containers, jacks, trailer jacks, winches, chains/binders, ratchet straps, ladders, chainsaws, chainsaw sharpeners, weed whips, manual/electric/gas engine pumps, locks.130,886 173,462 159,000 15,769 159,0000 159,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES4300-000 20,293 2,896 4,0000 4,0000 4,000TELEPHONE4321-000 487 768 1,000 243 1,0000 1,000TRAVEL & TUITION4330-000 1,650 1,645 2,000 910 2,0000 2,000 Staff Training & MileageUNIFORMS4370-000 2,467 2,432 2,600 803 2,6000 2,600STREET LIGHTS4385-000 91,243 102,812 100,000 68,769 100,000 (7,000) 93,000 Electricity & Repair of City-Owned Street Lights116,141 110,553 109,600 70,724 109,600 (7,000) 102,600CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 44,967 23,063 65,000 13,810 65,000 (10,000) 55,000Patching/spray patching, catch basin repairs, curb repairs & replacements, dead deer removal, signal maintenance, etc.RENTED EQUIPMENT4415-000 3,390 2,522 1,0000 1,0000 1,000Traffic control sign rental, crack fill kettle, rented skidsteer/toolcat attachments, tools, vehicles, equipment.CONTRACTED STORM SYSTEM MAINT 4421-000 16,123 24,275 125,0000 125,000 (125,000)0Storm Drainage System Maintenance, Ditch/Pond Cleaning, etc. - Transfer Out to Surface Water Maint Fund (424) in 2018 BudgetSUBSCRIPTIONS & DUES4452-000 5,880 6,000 7,000 9,501 7,0000 7,000Professional Memberships & Journals (incl State/County Contract)Purchasing Membership, Cartegraph Subscription70,360 55,859 198,000 23,311 198,000 (135,000) 63,000TOTAL STREETS869,497 874,622 1,019,024 373,590 1,051,973 (142,000) 909,973Budget Work Session 7-31-1765
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:430 FUND:101
NAME:STREETS
B-1 & B-2 TOTAL ($142,000)TOTAL B1 CHANGES ($142,000)
1
Account #:4385 Amount (neg if decrease)($7,000)
STREET LIGHTS
Description of Adjustment:2015 Actual - $91,243
2016 Actual - $102,812
2017 LED Changeout of 110 Street Lights - Legacy at Woods Edge ($7,000)
2 Year Avg is $97,000 + 3% increase - $7,000 = $93,000
Benefits if done:
Implications if not done:
2
Account #:4410 Amount (neg if decrease)($10,000)
CONTRACTED SERVICES
Description of Adjustment:Reduce level of street patching, curb and catch basin repairs to reduce 2018 budget
Benefits if done:Reduce operating budget
Implications if not done:Increase future need for repairs
3
Account #:4421 Amount (neg if decrease)($125,000)
CONTRACTED STORM SYSTEM MAINT
Description of Adjustment:Reclassified Surface Water Maintenance expenditures per Resolution No. 16-173 to
Surface Water Maintenance Fund (424) - Net Budget Impact $0
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 66
FLEET MANAGEMENT (101-431)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 2015 2016 2017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 56,800 86,548 88,968 42,462 89,2980 89,298OVERTIME4102-000 193 2,435 1,000 1,338 1,0000 1,000TEMPORARIES4106-0000000 00 0WELLNESS PROGRAM4108-0000000 00 0PERA4121-000 4,275 6,674 6,748 3,285 6,7720 6,772SOCIAL SECURITY4122-000 4,139 6,331 6,883 3,072 6,9080 6,908HEALTH INSURANCE4131-000 6,331 9,545 11,374 7,204 15,7010 15,701LIFE & DISABILITY INSURANCE 4133-000 211 347 373 1773580358DENTAL INSURANCE4134-000 509 773 805 3978180818REEMPLOYMENT INSURANCE 4141-0000000 00 0WORKER'S COMPENSATION 4151-000 1,921 2,277 2,164 1,387 2,2130 2,21374,380 114,930 118,315 59,323 123,0680 123,068SUPPLIESMAINTENANCE SUPPLIES 4211-000 735 1,365 20,000 259 20,000 (19,000) 1,000Shop Supplies (Brake Clean, Windex, Paper Towels, Spray Bottles, Penetrating Oils, WD40)FUELS4212-000 71,446 80,187 85,000 46,116 85,0000 85,000Gasoline & Diesel for all City Vehicles (Includes Police/Fire & Equipment)SHOP PARTS4221-000 59,987 71,063 85,000 22,223 85,000 (10,000) 75,000All Replacement Parts to Repair Vehicles, All Maintence Parts (including filters, bulk lubricants, engine oils, ATF's, Gear Lubes, Coolants, etc.)SMALL TOOLS4240-000 4,697 4,274 4,000 1,189 4,000 3,000 7,000New and/or Replacement Tools for the Shop (Hand tools, battery powered tools, speciality tools, etc)136,866 156,888 194,000 69,788 194,000 (26,000) 168,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 25,516 17,365 38,000 7,387 38,00038,000Annual DOT Inspections, Annual Boom/Hoist Inspections, Alignments, RepairsTRAVEL & TUITION4330-000 219 332 50005000500Training & Testing to Maintain Required Licenses and Certificates (ASE Certification & Testing, Automotive Training Classes or Seminars)PRINTING & PUBLISHING4340-00006100000INSURANCE4360-000 (899)000000AUTO INSURANCE4363-000 26,873 26,575 23,357 19,414 23,357 3,697 27,054 Insurance for Entire Fleet, Including Police & FireUNIFORMS4370-000 344 570 570 197570057052,052 44,902 62,427 26,998 62,427 3,697 66,124CONTRACTUAL SERVICESCONTRACTED SERVICES4410-0000 89,788 45,000 5,142 45,000 19,000 64,000 Maintain, Repair, and Certify Fire EquipmentSUBSCRIPTIONS AND DUES 4452-000 2,225 7,625 12,000 5,400 12,0000 12,000Fleet Mngmt Update, ALLData Online Repair Manual Subscription, Cartegraph Subscription2,225 97,413 57,000 10,542 57,000 19,000 76,000CAPITAL OUTLAYEQUIPMENT5000-0000 259000 5,000 5,0000 259000 5,000 5,000TOTAL FLEET MANAGEMENT265,522 414,392 431,742 166,652 436,495 1,697 438,192CITY OF LINO LAKES100% Mechanic50% General Maintenance Worker/MechanicOvertime: Emergency Repairs, SnowplowingBudget Work Session 7-31-1767
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:431 FUND:101
NAME:FLEET MANAGEMENT
B-1 & B-2 TOTAL $1,697 TOTAL B1 CHANGES ($3,303)
1
Account #:4211 Amount (neg if decrease)($19,000)
MAINTENANCE SUPPLIES
Description of Adjustment:Maintenance of fire appartus and equipment is outsourced. Maintenance Supplies budget
transferred to contracted svcs (4410-000). Net impact to budget $0.
Benefits if done:
Implications if not done:
2
Account #:4221 Amount (neg if decrease)($10,000)
SHOP PARTS
Description of Adjustment:Decrease to more accurately reflect actual expenditures for this account
Benefits if done:
Implications if not done:
3
Account #:4240 Amount (neg if decrease)$3,000
SMALL TOOLS
Description of Adjustment:Allow for updating our scan tool (currently 2013 version) along with software upgrade
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 68
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:431 FUND:101
NAME:FLEET MANAGEMENT
4
Account #:4363 Amount (neg if decrease)$3,697
AUTO INSURANCE
Description of Adjustment:Underbudgeted in 2017 by $2,409
5% Increase in Premiums in 2018 per LMCIT Guidance
Benefits if done:
Implications if not done:
5
Account #:4410 Amount (neg if decrease)$19,000
CONTRACTED SERVICES
Description of Adjustment:Maintenance of fire appartus and equipment is outsourced. Maintenance Supplies budget
transferred to contracted svcs (4410-000). Net impact to budget $0.
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 69
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:101
NAME:FLEET MANAGEMENT
TOTAL REQUESTS =$5,000
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")
Description (include unit # if applicable):
Skid Steer Buy-Back Program
Justification and affect on productivity:
Provides exchange to new skid steer and covers all maintenance and repair costs
Additional expenses if purchased:
Insurance
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$5,000 $0 $5,000 1 $5,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
Budget Work Session 7-31-17 70
GOVERNMENT BUILDINGS (101-432)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 2015 2016 2017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 1,820 2,010 2,080 1,040 2,0800 2,080OVERTIME SALARIES4102-0000000 00 0TEMPORARIES4106-0000000 00 0WELLNESS PROGRAM4108-0000000 00 0PERA4121-000 126 151 156781560156SOCIAL SECURITY4122-000 119 143 159741590159HEALTH INSURANCE4131-0000000 00 0LIFE AND DISABILITY INSURANCE 4133-0000000 00 0DENTAL INSURANCE4134-0000000 00 0REEMPLOYMENT INSURANCE 4141-0000000 00 0WORKER'S COMPENSATION 4151-00076706543690692,141 2,374 2,460 1,235 2,4640 2,464SUPPLIESOFFICE SUPPLIES4200-000 14,084 9,376 16,000 3,997 16,000 (2,000) 14,000 Supplies for Office OperationsMAINTENANCE SUPPLIES 4211-000 24,825 62,282 30,000 15,178 30,0000 30,000 Replacement Parts, Janitorial Supplies, etc.SMALL TOOLS4240-0000 1,083 2,4000 2,4000 2,40038,909 72,740 48,400 19,176 48,400 (2,000) 46,400OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 29,332 74,612 51,000 49,711 51,000 8,000 59,000Repair/Calibration of HVAC System, Repairs in City Buildings, Safety Systems Monitoring, Internet Access, Computer MaintenanceTELEPHONE4321-000 17,646 20,383 25,000 11,103 25,000 (2,500) 22,500 Telephone Service Charges to include Metro I-net of $18,143POSTAGE4322-000 3,355 837 8,000 3,179 8,000 (4,500) 3,500TRAVEL & TUITION4330-00002000000PRINTING & PUBLISHING4340-0000 23400000INSURANCE 4361-000 114,582 118,302 116,258 78,744 116,258 3,488 119,745 General Liability, Property, Excess LiabilityELECTRICITY4381-000 73,219 96,001 82,000 41,297 82,000 11,500 93,500 For all City FacilitiesUTILITIES4382-000 17,210 19,267 22,000 5,531 22,000 (1,000) 21,000 Water & Sewer ServiceHEAT4383-000 33,269 43,192 48,000 27,646 48,000 (3,000) 45,000 Civic Complex & Other City FacilitiesSANITATION4384-000 7,237 9,202 9,000 4,549 9,0000 9,000 Refuse Collection for City Complex & Other City Facilities295,850 382,049 361,258 221,759 361,258 11,988 373,246CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 53,967 71,389 64,000 34,133 64,000 4,000 68,000Pest Control, Copier Maintenance, Fire Extinguisher Maintenance, Postage Machine Rental, Shredder, Roof Inspections, Read/Calibrate Scales, Garage Door Maintenance, Jani-King Cleaning ServicesSUBSCRIPTIONS & DUES4452-000 254 169 200592000200 Newspaper54,220 71,558 64,200 34,192 64,200 4,000 68,200CAPITAL OUTLAYEQUIPMENT5000-00000 37,000000000 37,0000000TOTAL GOVERNMENT BUILDINGS391,120 528,722 513,318 276,361 476,322 13,988 490,310CITY OF LINO LAKESBoiler Tech EndorsementBudget Work Session 7-31-1771
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:432 FUND:101
NAME:GOVERNMENT BUILDINGS
B-1 & B-2 TOTAL $13,988 TOTAL B1 CHANGES $13,988
1
Account #:4200 Amount (neg if decrease)($2,000)
OFFICE SUPPLIES
Description of Adjustment:Decrease to more accurately reflect historical expenditures.
Benefits if done:
Implications if not done:
2
Account #:4300 Amount (neg if decrease)$8,000
PROFESSIONAL SERVICES
Description of Adjustment:Increase to relfect anticipated cost of repairs in all city buildings, repair/calibration of HVAC
system, safety system monitoring, internet access, computer maintenance.
Benefits if done:Will keep all city buildings and essential functions operating properly.
Implications if not done:City buildings will degrade, internet and computer access issues will affect employee
productivity.
3
Account #:4321 Amount (neg if decrease)($2,500)
TELEPHONE
Description of Adjustment:Decrease to more accurately reflect historical expenditures.
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 72
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:432 FUND:101
NAME:GOVERNMENT BUILDINGS
4
Account #:4322 Amount (neg if decrease)($4,500)
POSTAGE
Description of Adjustment:Decrease to more accurately reflect historical expenditures.
Benefits if done:
Implications if not done:
5
Account #:4361 Amount (neg if decrease)$3,488
BUILDING INSURANCE
Description of Adjustment:3% Increase per LMCIT Guidance
Benefits if done:
Implications if not done:
6
Account #:4381 Amount (neg if decrease)$11,500
ELECTRICITY
Description of Adjustment:Adjustment to more accurately reflect historical expenditures. Reduction of $7,000
due to 2017 LED changeout at Civic Complex. Add Lino Lakes Fire Station #2 - Estimated
at $16,000 in 2017.
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 73
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:432 FUND:101
NAME:GOVERNMENT BUILDINGS
7
Account #:4382 Amount (neg if decrease)($1,000)
UTILITIES
Description of Adjustment:Adjustment to more accurately reflect historical expenditures - Add Lino Lakes Fire
Station #2
Benefits if done:
Implications if not done:
8
Account #:4383 Amount (neg if decrease)($3,000)
HEAT
Description of Adjustment:Adjustment to more accurately reflect historical expenditures - Add Lino Lakes Fire
Station #2
Benefits if done:
Implications if not done:
9
Account #:4410 Amount (neg if decrease)$4,000
CONTRACTED SERVICES
Description of Adjustment:Adjustment to more accurately reflect historical expenditures - Add Jani-King for both Fire
Stations $6,000
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 74
PARKS (101-450)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 2015 2016 2017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 322,263 331,907 338,421 163,385 347,2010 347,201OVERTIME4102-000 878 1,767 3,0000 3,000 (1,000) 2,000TEMPORARIES 4106-000 14,510 30,390 26,000 10,302 26,000 0 26,000WELLNESS PROGRAM4108-0000000 00 0PERA4121-000 24,236 25,026 25,607 12,254 26,265(75) 26,190SOCIAL SECURITY4122-000 24,669 26,837 28,108 12,726 28,779(76) 28,703ICMA EMPLOYER4123-0000 559 1,800 645 1,0860 1,086HEALTH INSURANCE4131-000 40,566 40,207 39,031 20,855 44,5330 44,533LIFE & DISABILITY INSURANCE 4133-000 1,183 1,291 1,344 659 1,3740 1,374DENTAL INSURANCE4134-000 2,179 2,165 2,791 1,111 2,8340 2,834REEMPLOYMENT INSURANCE 4141-000 795000000WORKER'S COMPENSATION 4151-000 8,338 8,784 10,979 6,161 9,915(22) 9,893439,617 468,934 477,081 228,098 490,987 (1,173) 489,814SUPPLIESMAINTENANCE SUPPLIES4211-000 29,117 27,678 25,000 12,607 25,0000 25,000Fencing & Netting, Plantings, Rock, Ag-Lime, Pea Rock, Class V, Fertilizer, Seed, Herbicides, Line Chalk, Field Marking Paint, Clay, Sod, Irrigation System Maint/Repair/Upgrade, Paint, LumberSMALL TOOLS4240-000 2,664 3,448 1,500 1,956 1,5000 1,500Hand Tools, Small Power Tools, Mowers, Chain Saws, Weed Whips31,781 31,126 26,500 14,563 26,5000 26,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 8,341 19,578 2,000 7,769 2,0000 2,000 Drug/Alcohol Testing, Consulting, EngineeringTELEPHONE4321-000 2,902 3,222 3,000 1,091 3,0000 3,000 Service to Park Buildings, Cellular & PagersTRAVEL & TUITION4330-000 1,978 1,746 2,000 743 2,0000 2,000 Certification Training, Seminars, Computer Training, MileageSTIPEND - PARK COMM4331-000 1,000 925 1,100 400 1,100 1,650 2,750 Board members - 6 @ $75 x 5 mtgs; Chair $100 x 5 mtgsUNIFORMS4370-000 1,363 1,520 1,500 510 1,5000 1,500ELECTRICITY4381-000 3,091 3,284 3,500 1,448 3,5000 3,500 Park Buildings, Hockey Rink LightsUTILITIES (WATER/SEWER) 4382-000 14,973 21,235 20,0003 20,0000 20,000 Sewer, Water, IrrigationHEAT4383-000 3,257 2,908 5,000 2,164 5,0000 5,000SANITATION4384-000 1560 9000900090037,062 54,417 39,000 14,127 39,000 1,650 40,650CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 28,377 27,495 55,000 11,255 55,000 (12,000) 43,000Portable Restrooms, Weed Control, Tree/Stump Removal, Trail Construction/Repair/Maint, Court Resurfacing, Dataview User FeeRENTED EQUIPMENT4415-0000 371 50005000500SUBSCRIPTIONS & DUES4452-000 16051 200 1,9262000200 Professional Memberships & Subscriptions28,537 27,917 55,700 13,181 55,700 (12,000) 43,700TOTAL PARKS 536,997 582,393 598,281 269,969 612,187 (11,523) 600,664CITY OF LINO LAKES50% Public Services Director100% Parks Supervisor70% Administrative Assistant3 - 100% General Maintenance WorkersTemporaries: Seasonal Park StaffBudget Work Session 7-31-1775
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:450 FUND:101
NAME:PARKS
B-1 & B-2 TOTAL ($10,350)TOTAL B1 CHANGES ($10,350)
1
Account #:4331 Amount (neg if decrease)$1,650
STIPEND
Description of Adjustment:
Benefits if done:More accurately reflects anticipated costs
Implications if not done:Budget shortfall
2
Account #:4410 Amount (neg if decrease)($12,000)
CONTRACTED SERVICES
Description of Adjustment:Reduce $12,000 for court resurfacing that was completed in 2017
Benefits if done:
Implications if not done:
Board members - 6 @ $75 x 5 mtgs; Chair $100 x
Budget Work Session 7-31-17 76
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department: Parks
Supervisor: Rick DeGardner
Position Title: Public Services Director
Budget Impact: $(1,173)
Justification for change: Reduction in budgeted overtime for parks department.
Budget Work Session 7-31-17 77
RECREATION (101-451)June 2018 2018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 2015 2016 2017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 177,378 136,839 155,820 73,909 162,1710 162,171OVERTIME4102-0000005 00 0TEMPORARIES4106-000 34,364 30,127 34,000 12,222 34,0000 34,000WELLNESS PROGRAM4108-0000000 00 0PERA4121-000 12,688 10,263 12,737 5,543 13,2130 13,213SOCIAL SECURITY4122-000 15,302 12,913 14,521 6,670 15,0070 15,007HEALTH INSURANCE4131-000 28,700 10,583 13,641 5,961 12,8740 12,874LIFE & DISABILITY INSURANCE 4133-000 640 551 617 2996400640DENTAL INSURANCE4134-000 1,459 1,134 1,261 609 1,2810 1,281REEMPLOYMENT INSURANCE 4141-00029000000WORKER'S COMPENSATION4151-000 2,231 1,612 1,602 1,066 1,7210 1,721272,790 204,023 234,199 106,284 240,9070 240,907SUPPLIESOFFICE SUPPLIES4200-00090055000MAINTENANCE SUPPLIES4211-000 2,300 656 2,500 2,622 2,5000 2,500 Supplies for Playground Program, Warming Houses2,309 656 2,500 2,677 2,5000 2,500OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES4300-000 360000000TELEPHONE4321-000 428 415 450 1504500450TRAVEL & TUITION4330-000 649 926 2,00099 2,0000 2,000 MRPA Conference (2), Seminars, Classes, MileagePRINTING & PUBLISHING4340-000 660 117 7000700 (350) 350 Quad Bulletin, Job NoticesNEWSLETTER - PROGRAM SCHEDULE 4343-000 12,742 16,612 13,000 7,276 13,0000 13,000 Printing & Mailing Cost - 3 times/yr14,839 18,070 16,150 7,525 16,150 (350) 15,800CONTRACTUAL SERVICESCONTRACTED SERVICES4410-000 145000000SUBSCRIPTIONS & DUES4452-000 1,004 860 1,000 377 1,0000 1,000 MRPA Memberships (2)1,149 860 1,000 377 1,0000 1,000TOTAL RECREATION291,087 223,609 253,849 116,863 260,557 (350) 260,207CITY OF LINO LAKES20% Public Services Director2 - 100% Recreation Supervisors.15 FTE PT Office SpecialistTemporaries: Warming House Attendants, Summer Playground ProgramBudget Work Session 7-31-1778
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:451 FUND:101
NAME:RECREATION
B-1 & B-2 TOTAL ($350)TOTAL B1 CHANGES ($350)
1
Account #:4340 Amount (neg if decrease)($350)
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:Reduction in advertising in Quad for programs and job openings
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 79
OTHERS (101-499)June20182018 Object Actual Actual BudgetYTDBase Adjustments 2018DescriptionCode 2015201620172017 Budget Requested BudgetBudget DetailCONTINGENCY4905-0000050,0000 50,000 50,000 100,000 Operating ContingencyOPERATING TRANSFERS4910-000 590,245 691,439 565,800 690,800 565,800 152,100 717,900Street Maintenance - Sealcoating & Overlay (per PMP) - $567,900Office Equipment Replacement - $25,000Surface Water Maintenance - $125,000 (Previously StreetsExp) TOTAL OTHERS590,245 691,439 615,800 690,800 615,800 202,100 817,900SUMMARY BY CATEGORYPERSONAL SERVICES6,042,957 6,585,735 6,975,377 3,157,177 7,186,448 15,700 7,202,147 SUPPLIES381,970 477,206 488,700 135,877 488,700 (16,675) 472,025 OTHER SERVICES AND CHARGES1,057,866 1,108,252 1,246,943 572,868 1,246,943 17,257 1,264,200 CONTRACTUAL SERVICES1,048,896 676,719 822,723 293,198 822,723 (150,636) 672,087 CAPITAL OUTLAY46,822 56,270 122,014 14,758 9,600 43,445 53,045 OTHERS590,245 691,439 615,800 690,800 615,800 202,100 817,900 TOTAL EXPENDITURES9,168,756 9,595,621 10,271,558 4,864,678 10,370,214 111,191 10,481,405 CITY OF LINO LAKESBudget Work Session 7-31-1780
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:499 FUND:101
NAME:CONTINGENCY/TRANSFERS/OTHERS
B-1 & B-2 TOTAL $202,100 TOTAL B1 CHANGES $202,100
1
Account #:4910 Amount (neg if decrease)$152,100
OPERATING TRANSFERS
Description of Adjustment:Reflects increase of Pavement Management funding of $27,100 and reclassification of
Surface Water Maintenance expenditures per Resolution No. 16-173 from Streets.
Benefits if done:
Implications if not done:
2
Account #:4905 Amount (neg if decrease)$50,000
CONTINGENCY
Description of Adjustment:Increase contingency to cover unknowns
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 81
PersonalFacility Contract CapitalProgramRevenueServicesSuppliesRentalServicesOutlayTotalNet +/-Adult Instructional (201-201)801Aerobics/Fitness - - 813Other - Adult Inst. - - 830Adult Golf Lessons550 400 400 150 Total Adult Instructional 550 400 - - - - 400 150 Adult Leagues (201-202)839Adult Softball Summer2,400 200 1,250 1,450 950 840Adult Softball Fall - - 842Adult Open Volleyball1,200 775 2,800 3,575 (2,375) Total Adult Leagues3,600 775 200 2,800 1,250 - 5,025 (1,425) Youth Instructional (201-207)802Dodgeball Camp550 350 50 400 150 806Youth T-Ball6,000 3,100 400 3,500 2,500 810Youth Playground 24,000 14,000 9,000 2,000 25,000 (1,000) 811Youth Safety Camp800 1,000 1,800 (1,800) 812Youth Day Camp3,200 1,900 900 2,800 400 821Youth Dance Classes2,700 1,200 2,200 3,400 (700) 823Day Trips2,400 400 600 1,600 2,600 (200) 832Youth Hockey Skills225 150 50 200 25 835Youth Skating Class575 425 75 500 75 836Basket Have a Ball600 400 240 640 (40) 851Youth Golf Lessons1,900 1,200 600 1,800 100 852Youth Martial Arts2,400 1,750 1,400 3,150 (750) 854Tennis Lessons3,400 2,600 200 2,800 600 857Soccer Fundamentals3,250 2,450 600 3,050 200 861Sports Camps6,500 5,900 400 6,300 200 City of Lino LakesRecreation Special Revenue Fund (201)2018 Proposed BudgetExpendituresBudget Work Session 7-31-1782
PersonalFacility Contract CapitalProgramRevenueServicesSuppliesRentalServicesOutlayTotalNet +/-City of Lino LakesRecreation Special Revenue Fund (201)2018 Proposed BudgetExpenditures862Family Performances 400 50 350 400 - 864Preschool Playtime1,700 850 400 1,250 450 866Toss, Kick & Catch - - 870Soccer Mini-Camp1,000 650 400 1,050 (50) 872Floor Hockey450 350 240 590 (140) Total Youth Instructional 61,250 37,325 14,275 3,240 6,150 - 60,640 160 Youth Leagues (201-208)856Youth Soccer12,000 2,300 6,500 8,800 3,200 Total Youth Leagues 12,000 2,300 6,500 - - - 8,800 3,200 Special Events816Puppet Shows425 400 600 1,425 (1,425) 817Spring Fling550 400 800 1,200 (650) 822Family Corn Roast2,800 1,000 2,400 1,600 5,000 (2,200) 825Breakfast w/Santa400 100 500 200 800 (400) 826Sweetheart Dance250 200 200 50 827Gobbler Games250 405 450 1,105 (1,105) 847Sports Sampler525 275 270 545 (20) 859Letters from Santa175 100 100 75 860Secret Shop1,600 1,200 1,200 400 868Little Goblins Party360 300 300 60 895Royal Princess Ball900 200 700 900 - 875Snow Day200 200 (200) 876Kite Day75 150 225 (225) 891Super Hero Carnival450 250 250 200 Total Special Events8,010 2,925 7,405 720 2,400 - 13,450 (5,440) Budget Work Session 7-31-1783
PersonalFacility Contract CapitalProgramRevenueServicesSuppliesRentalServicesOutlayTotalNet +/-City of Lino LakesRecreation Special Revenue Fund (201)2018 Proposed BudgetExpendituresSenior Programs814Senior Programs1,800 1,800 500 2,300 (500) 890Senior Trips13,400 10,800 10,800 2,600 Total Senior Programs 15,200 - 12,600 - - 500 13,100 2,100 GRAND TOTALS100,610 43,725 40,980 6,760 9,800 500 101,415 (1,255) Transfer to General Fund- 2018 Program Deficit(1,255) Budget Work Session 7-31-1784
June 2018 2018Account Actual Actual Budget YTD Base Adjustments 2018Number 2015 2016 2017 2017 Budget Requested Budget Budget DetailOperating RevenueCurrent Assessments 3110-00000000 00Delinquent Assessments 3120-000 174 973 0 0 0 0 0Penalties & Interest 3150-000 297 260 0 0 0 0 0Water Hook-Up Charge 3248-000 13,260 26,010 25,000 17,250 25,000 0 25,000Water Meter Sales 3406-000 15,128 30,687 27,000 20,033 27,000 0 27,000Interest on Investments 3620-000 33,166 37,560 35,000 0 35,000 0 35,000Change in Fair Value of Investments 3621-000 (12,245) 2,754 0 0 0 0 0Miscellaneous Revenue 3714-000 1,769 12,981 2,500 9,082 2,500 5,000 7,500Refunds and Reimbursements 3730-000 12,583 0 0 2,260 0 0 0Water Sales 3855-000 955,353 1,000,652 990,000 313,780 990,000 0 990,000Water Penalties 3858-000 16,743 23,384 20,000 9,819 20,000 0 20,000Sale of Capital Assets 3910-000 0 (689) 0 0 0 0 01,036,227 1,134,571 1,099,500 372,224 1,099,500 5,000 1,104,500Other SourcesUse of Reserves 0 0 54,113 0 0 13,392 13,3920 0 54,113 0 0 13,392 13,392Total Operating Revenue & Other Sources 1,036,227 1,134,571 1,153,613 372,224 1,099,500 18,392 1,117,892CITY OF LINO LAKESWATER OPERATING FUND (601)2018 PROPOSED REVENUE BUDGETBudget Work Session 7-31-1785
WATER (601-494)June 20182018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 201520162017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 149,521 154,944 174,282 83,891 178,780 23,051 201,831OVERTIME4102-0001,900 3,963 4,000 1,432 4,0000 4,000ON CALL4105-0001,594 2,060 2,600 1,150 2,6000 2,600TEMPORARIES4106-0006,044 9,002 6,000 3,181 6,0000 6,000WELLNESS PROGRAM4108-000000 0000PERA4121-000 11,059 24,865 13,566 6,486 13,904 1,728 15,632FICA/MEDICARE4122-000 11,512 12,273 14,296 6,415 14,641 1,763 16,404ICMA EMPLOYER4123-000658719750 8857860 786PENSION EXPENSE4125-0001,4940 1,500 0 12,5000 12,500HEALTH INSURANCE4131-000 15,734 20,003 24,811 12,952 28,136 8,264 36,400LIFE & DISABILITY INSURANCE 4133-000492597696 34171296 808DENTAL INSURANCE4134-0001,128 1,250 1,516 734 1,540272 1,812REEMPLOYMENT INSURANCE 4141-0000 3,2280 0000WORKER'S COMPENSATION 4151-0003,847 3,505 3,269 2,076 3,372647 4,019204,983 236,408 247,286 119,542 266,971 35,821 302,792SUPPLIESOFFICE SUPPLIES4200-0001,605 1,576 1,500 227 1,5000 1,500 Utility Billing Forms, Etc.MAINTENANCE SUPPLIES 4211-000 40,419 47,613 40,000 18,710 40,000 (5,000) 35,000 Fire Hydrants, Gate Valves, Hardware for RepairsFUELS4212-000 10,000 10,000 10,000 0 10,0000 10,000METERS4215-000 26,757 340,350 60,000 8,679 60,000 (25,000) 35,000 New/Replacement MetersSHOP PARTS4221-000000 0000CHEMICALS4222-000 56,588 50,625 75,000 16,614 75,000 (15,000) 60,000SMALL TOOLS4240-000901 1,936 1,500 251 1,5000 1,500136,269 452,100 188,000 44,482 188,000 (45,000) 143,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 77,501 61,363 90,000 63,146 90,000 (10,000) 80,000Vac-Jetting, Annual RPZ Testing, Watermain/Well Houses Maintenance and RepairsMUNICIPAL ENGINEER4304-000 34,972 21,911 25,000 5,121 25,0000 25,000TELEPHONE4321-0002,706 3,968 3,300 1,525 3,3000 3,300 Cellular Phones, Well Houses MonitoringPOSTAGE4322-0004,514 5,327 5,000 2,650 5,0000 5,000 Utility Billing PostageTRAVEL & TUITION4330-0001,112929 2,000 436 2,0000 2,000 Boiler Licence, Water Operators Licenses (2)PRINTING & PUBLISHING4340-0000 2,179 3,000 0 3,000500 3,500 Consumer Confidence ReportsINSURANCE4360-0006,246 6,177 7,000 4,072 7,000(500) 6,500AUTO INSURANCE4363-000612606700 4137000 700UNIFORMS4370-000526585600 996000 600ELECTRICITY4381-000 65,663 68,484 80,000 27,452 80,0000 80,000UTILITIES (WATER/SEWER) 4382-000 16,462 15,822 15,000 4,459 15,0000 15,000 Blaine & Shoreview Utility ConnectionsHEAT4383-0002,520 2,583 5,000 2,565 5,0000 5,000212,834 189,935 236,600 111,937 236,600 (10,000) 226,600CITY OF LINO LAKES15% Public Service Director15% Administrative Assisstant50% Utility Supervisor25% Office Specialist2 - 50% General Maintenance Workers50% Utility Billing Clerk12.5% Accts Pay/Payroll Tech.15 FTE PT Office SpecialistAdd: 50% General Maintenance WorkerBudget Work Session 7-31-1786
WATER (601-494)June 20182018 Object Actual Actual Budget YTD Base Adjustments 2018DescriptionCode 201520162017 2017 Budget Requested BudgetBudget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESCONTRACTED SERVICES 4410-000 2,733 13,889 18,000 2,099 18,000 (10,500) 7,500 Gopher One-Call, SCADA, Monthly Lab testing, AccelaSUBSCRIPTIONS & DUES 4452-000 1,998 900 3,000 3,938 3,000 0 3,000 Cartegraph Subscription4,731 14,789 21,000 6,037 21,000 (10,500) 10,500DEPRECIATIONASSET DEPRECIATION 4510-000 836,772 436,384 425,000 0 425,000 10,000 435,000 Annual Depreciation Expense - Water Infrastructure & Equip836,772 436,384 425,000 0 425,000 10,000 435,000OTHEROPERATING TRANSFERS 4910-000 33,417 34,627 35,727 0 0 0 033,417 34,627 35,727 0 0 0 0CAPITAL OUTLAYEQUIPMENT 5000-000 0 970 0 0 0 0 00 970 0 0 0 0 0TOTAL WATER FUND 1,429,006 1,365,212 1,153,613 281,999 1,137,571 (19,679) 1,117,892Budget Work Session 7-31-1787
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
B-1 & B-2 TOTAL ($55,500)TOTAL B1 CHANGES ($55,500)
1
Account #:4211 Amount (neg if decrease)($5,000)
MAINTENANCE SUPPLIES
Description of Adjustment:Reduction in replacing fire hydrants, gate valves, and other hardware/parts for repairs
Benefits if done:
Implications if not done:
2
Account #:4215 Amount (neg if decrease)($25,000)
METERS
Description of Adjustment:Reduction due completion of MXU Changeout Program
Benefits if done:
Implications if not done:
3
Account #:4222 Amount (neg if decrease)($15,000)
CHEMICALS
Description of Adjustment:Reduction of projected 2018 chemical expenditures based on 2015, 2016, and 2017 costs
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 88
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
4
Account #:4300 Amount (neg if decrease)($10,000)
PROFESSIONAL SERVICES
Description of Adjustment:Monthly water testing moved to Contracted Services ($1,800)
Reduction of projected 2018 Professional Services based on 2015, 2016, and 2017 costs
Benefits if done:
Implications if not done:
5
Account #:4340 Amount (neg if decrease)$500
ADVERTISING (PRINTING/PUBLISHING)
Description of Adjustment:Increase in printing and mailing costs for Consumer Confidence Report (CCR)
Benefits if done:
Implications if not done:CCR are required to be mailed annually
6
Account #:4360 Amount (neg if decrease)($500)
INSURANCE
Description of Adjustment:Decrease to more accurately reflect project insurance costs
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 89
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:494 FUND:601
NAME:WATER OPERATING
7
Account #:4410 Amount (neg if decrease)($10,500)
CONTRACTED SERVICES
Description of Adjustment:Reduction of projected Contracted Services
Increase $1,800 for monthly water testing move from Professional Services
Gopher State One Call - $2,300, Accela $2,400, SCADA $1,000
Benefits if done:
Implications if not done:
8
Account #:4510 Amount (neg if decrease)$10,000
PURCHASED ASSETS DEPRECIATION
Description of Adjustment:No cash flow impact - increase to more accurately reflect depreciation expense
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 90
Form B-3
REQUEST FOR PERSONAL SERVICE CHANGES
Department:
Public Services
Supervisor:
Rick DeGardner
Position Title:
Utilities - General Maintenance Worker
Budget Impact:
$35,821 Water/$36,588 Sewer
The Utilities Department (Water and Sewer Departments) consist of 1 Supervisor and 2 General
Maintenance Workers. The last staff addition was in 2001. In addition to the increase of
infrastructure (well houses, lift stations, water/sewer lines, hydrants, water meters, etc.) to
monitor and maintain throughout the past 16 years, the Utilities Department has also assumed
additional responsibilities outside the traditional scope of providing water and sewer services.
For example, this three-person department also provides maintenance oversight of all
government buildings including the Civic Complex (City Hall, Police, New Creations Daycare),
both Fire Stations, and Public Works. This includes daily monitoring/adjusting of Civic Complex
Boiler & HVAC System, maintaining six boilers, 13 AC units, and 21 Furnaces. The Utilities
Department also performs and coordinates miscellaneous building repairs such as plumbing
repairs, door repairs, change light bulbs/ballasts, patch roof leaks, painting, and wall repairs.
The Utilities Department also assists the Streets Department clearing city streets, cul-de-sacs,
trails, and parking lots during snow plow events. This department also coordinates the
installation, repair, and maintenance of the civil defense siren system. I have attached a list of
current job duties for the Utilities Department.
A listserv inquiry was sent to all metro-area cities requesting information from communities not
operating a water treatment plant with a population between 15,000 - 30,000. I have attached
the responses.
Budget Work Session 7-31-17 91
Utilities Department - List of Job Duties
Water/Sewer:
Daily Inspection and maintenance of 2 water towers, 6 well houses, 6 well pumps, 5 booster pumps, 13 lift
stations (including 13 control panels and 28 pumps)
Monthly data collection and charting of all wells and lift stations usage
Collect and test water samples daily for fluoride sampling
Repair catch basins, valve boxes, and curbing as needed
Currently 4,674 water meters. Repair, replace, rebuild, troubleshoot as needed
Tabulate all water meter readings four times annually
Exercise and repair 1,165 gate valves twice annually
Flush, inspect, and repair 1,240 hydrants twice annually
Inspect/repair 20% of sanitary manholes (1,979 total) each year
Maintain 79 miles of sanitary sewer line; must clean 20% each year
Conduct water/sewer hookup inspections, install and test MXU’s for all new customers
Quickly respond to water main breaks
Respond to water turn off/on requests
Investigate customer complaints such as high consumption, low water pressure, etc.
Gopher State One Call - mark city-owned utilities, curb stops, storm sewers, street light wires, irrigation systems
as required (4,013 in 2016)
Monitor and enforce watering ban
Mow and maintain turf at all water towers, well houses, and lift stations. Plow/shovel snow in winter.
Operate SCADA monitoring system
Issue and collect hydrant meters from contractors
Chlorination of dead end lines, flushing dead end lines, shock chlorination of residential hot water tanks
Collect 30 water samples every month for testing as required by MDH
Prepare and submit reports as required to MDH and Met Council
Create and distribute Consumer Confidence Report annually
Install & remove all city irrigation meters and backflow preventers annually
RPZ testing annually of all city owned backflow preventers
Government Buildings:
Maintain cleaning equipment including floor sweepers and vacuums for City Buildings
Perform snow and ice removal on parking lots/driveways/sidewalks at Civic Complex and Fire Stations
Daily monitoring/adjusting of Civic Complex Boiler & HVAC System
Budget Work Session 7-31-17 92
Maintain 6 boilers & HVAC systems (replace filters, motors, shafts and grease gears) at Civic Complex, Fire
Stations, Public Works, and Parks Buildings
Maintain 13 AC units and 21 furnaces at Civic Complex, Fire Stations, Public Works, and Parks Buildings
Periodically clean AC coils, fresh air intakes for all buildings
Perform miscellaneous building repairs/maintenance such as plumbing repairs, door repairs, change light
bulbs/ballasts, leaks, painting and wall repairs
Deliver janitorial supplies to Fire Stations and Public Works as needed
Coordinate all contracted work for all government buildings
Conduct special projects such as install shelving, wall hangings, appliance replacements
Move and unload pallets of supplies for Civic Complex
Other/Misc. Responsibilities:
Civil defense sirens - coordinate installations, repairs, and maintenance
Assist clearing city streets, cul-de-sacs, trails, parking lots during snow plow events
Provide 24 hour support for on call personnel
Coordinate storm structure repairs
Antenna lease space coordination
Steam culverts in spring
Pump water from landlocked areas per resident requests
Deliver utility bills to post office monthly
Troubleshoot electrical panels at Legacy community green and other park areas
June 27, 2017
Budget Work Session 7-31-17 93
WATER AND SEWER DEPARTMENTS
REVIEW OF STAFFING LEVELS
POPULATION 15,000-30,000 WITHOUT WATER TREATMENT PLANT
CHASKA (23,770)
Superintendent 0.5
Foreman 1
Lead Worker 1
Utilities Maintenance Workers 8
TOTAL 10.5
COLUMBIA HEIGHTS (19,496)
Superintendent 1
Utilities Foreman 1
Utilities Maintenance Workers 6
TOTAL 8
CRYSTAL (22,151)
Utilities Superintendent 1
Utilities Maintenance Workers 6
TOTAL 7
LINO LAKES (20,216)
Utilities Supervisor 1
Utilities Maintenance Workers 2
TOTAL 3
NEW HOPE (20,792)
Utilities Supervisor 1
Utilities Maintenance Workers 6
TOTAL 7
RAMSEY (25,598)
Utilities Supervisor 1
Utilities Maintenance Workers 3
TOTAL 4
SAVAGE (29,208)
Superintendent 0.5
Foreman 1
Utilities Maintenance Workers 7
TOTAL 8.5
WEST ST. PAUL (19,806) - Just Sewer System
Superintendent 1
Utilities Maintenance Workers 3
TOTAL 4
6/28/2017Budget Work Session 7-31-17 94
June 2018 2018Account Actual Actual Budget YTD BaseAdjustments2018Number 2015 2016 2017 2017 Budget Requested Budget Budget DetailOperating RevenueCurrent Assessments 3110-0000000000Delinquent Assessments 3120-000 174 973 0 0 0 0 0Penalties & Interest 3150-000 297 260 0 0 0 0 0Sewer Hook-Up Charge 3249-000 10,580 21,050 20,000 13,820 20,000 0 20,000Interest on Investments 3620-000 47,918 62,404 60,000 0 60,000 (5,000) 55,000Change in Fair Value of Investments 3621-000 (17,672) 4,401 0 0 0 0 0Refunds and Reimbursements 3730-000 0 0 0 10 0 0 0Sewer Sales 3856-000 1,593,097 1,612,724 1,565,000 812,190 1,565,000 35,000 1,600,000Sewer Penalties 3858-000 17,956 24,266 22,500 13,002 22,500 0 22,500Sale of Capital Assets 3910-000 0 50 0 0 0 0 01,652,350 1,726,127 1,667,500 839,022 1,667,500 0 1,697,500Other Sources0Use of Reserves 0 0 264,593 0 0 353,413 353,4130 0 264,593 0 0 353,413 353,413Total Operating Revenue & Other Sources 1,652,350 1,726,127 1,932,093 839,022 1,667,500 353,413 2,050,913CITY OF LINO LAKESSEWER OPERATING FUND (602)2018 PROPOSED REVENUE BUDGETBudget Work Session 7-31-1795
SEWER (602-495)June 20182018 ObjectActual Actual Budget YTD Base Adjustments 2018Description Code 201520162017 2017 Budget Requested BudgetBudget DetailPERSONAL SERVICESSALARIES4101-000 149,521 154,944 174,282 83,891 178,780 23,051 201,831OVERTIME4102-000 1,900 3,963 4,000 1,432 4,0000 4,000ON CALL4105-000 1,594 2,060 2,600 1,150 2,6000 2,600TEMPORARIES4106-000 6,044 9,002 6,000 3,180 6,0000 6,000WELLNESS PROGRAM4108-000000 0000PERA4121-000 11,048 24,865 13,566 6,485 13,904 1,728 15,632FICA/MEDICARE4122-000 11,502 12,273 14,296 6,415 14,641 1,763 16,404ICMA EMPLOYER4123-000 658719750 8857860786PENSION EXPENSE4125-000 1,4930 1,500 0 12,5000 12,500HEALTH INSURANCE4131-000 15,733 20,003 24,811 12,952 28,136 8,264 36,400LIFE & DISABILITY INSURANCE 4133-000 491598696 34171296808DENTAL INSURANCE4134-000 1,128 1,250 1,516 734 1,540272 1,812REEMPLOYMENT INSURANCE 4141-0000 3,2280 0000WORKER'S COMPENSATION 4151-000 8,234 6,793 6,777 4,338 6,957 1,414 8,371209,346 239,696 250,794 121,804 270,556 36,588 307,144SUPPLIESOFFICE SUPPLIES4200-000 1,605 1,576 1,500 227 1,5000 1,500 Utility Billing Forms, Etc.MAINTENANCE SUPPLIES 4211-000 16,286 13,336 45,000 22,803 45,000 (25,000) 20,000 Impellers, Screens, Fuses, UPS, Heaters, BatteriesFUELS4212-000 10,000 10,000 10,000 0 10,0000 10,000SMALL TOOLS4240-000 1,254 1,214 1,500 1,169 1,5000 1,50029,145 26,127 58,000 24,200 58,000 (25,000) 33,000OTHER SERVICES AND CHARGESPROFESSIONAL SERVICES 4300-000 73,660 26,932 70,000 14,049 70,000 20,000 90,000 Sewermain/Lift Station/Manhole Maintenance and RepairsMUNICIPAL ENGINEER4304-000 33,516 19,243 25,000 4,687 25,0000 25,000TELEPHONE4321-000 1,711 1,252 1,500 297 1,5000 1,500 Cellular Phones, Lift StationsPOSTAGE4322-000 4,483 5,306 5,000 2,650 5,0000 5,000 Utility Billing PostageTRAVEL & TUITION4330-000 278831 2,000 156 2,0000 2,000PRINTING & PUBLISHING4340-00000500 05000500INSURANCE4360-000 18,706 17,387 16,000 10,735 16,000 2,000 18,000AUTO INSURANCE4363-000 610604700 4137000700UNIFORMS4370-000 526585600 996000600ELECTRICITY4381-000 28,155 27,381 30,000 11,435 30,0000 30,000UTILITIES (WATER/SEWER) 4382-000 11,777 11,686 15,000 3,165 15,0000 15,000 Blaine and Shoreview ConnectionsHEAT4383-000 1,331 1,162 1,800 480 1,8000 1,800174,753 112,369 168,100 48,167 168,100 22,000 190,100CITY OF LINO LAKES15% Public Service Director15% Administrative Assisstant50% Utility Supervisor25% Office Specialist2 - 50% General Maintenance Workers50% Utility Billing Clerk12.5% Accts Pay/Payroll Tech.15 FTE PT Office SpecialistAdd: 50% General Maintenance WorkerBudget Work Session 7-31-1796
SEWER (602-495)June 20182018 ObjectActual Actual Budget YTD Base Adjustments 2018Description Code 201520162017 2017 Budget Requested BudgetBudget DetailCITY OF LINO LAKESCONTRACTUAL SERVICESMCES TREATMENT CHARGES 4405-000 751,648 877,565 942,972 550,067 942,972 94,297 1,037,269 MCES Sewer Treatment CostsCONTRACTED SERVICES 4410-000 19,207 5,389 27,000 1,999 27,000 (22,600) 4,400 Gopher One-Call, AccelaRENTED EQUIPMENT 4415-000 0 0 500 0 500 (500) 0SUBSCRIPTIONS & DUES 4452-000 1,415 23 3,000 3,600 3,000 0 3,000 Cartegraph Subscription772,270 882,977 973,472 555,666 973,472 71,197 1,044,669DEPRECIATIONASSET DEPRECIATION 4510-000 892,427 456,421 446,000 0 446,000 10,000 456,000 Annual Depreciation Expense - Sewer Infrastructure & Equip892,427 456,421 446,000 0 446,000 10,000 456,000OTHEROPERATING TRANSFERS 4910-000 33,417 244,594 35,727 0 0 0 033,417 244,594 35,727 0 0 0 0CAPITAL OUTLAYEQUIPMENT 5000-000 0 970 0 0 0 20,000 20,000 Replace Chopper Pump - Lift Station #40 970 0 0 0 20,000 20,000TOTAL SEWER FUND 2,111,358 1,963,154 1,932,093 749,837 1,916,128 134,785 2,050,913Budget Work Session 7-31-1797
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
B-1 & B-2 TOTAL $98,197 TOTAL B1 CHANGES $78,197
1
Account #:4211 Amount (neg if decrease)($25,000)
MAINTENANCE SUPPLIES
Description of Adjustment:Projected maintenance supplies of $20,000 - ($5,000 reduction)
Lift Station Cleaning and Maintenance transferred to Professional Services ($20,000)
Benefits if done:All lift station cleaning, maintenance and repairs will be centralized in the Professional
Service line item.
Implications if not done:
2
Account #:4300 Amount (neg if decrease)$20,000
PROFESSIONAL SERVICES
Description of Adjustment:All lift station cleaning and maintenance costs transferred from Maint Supplies - $20,000
All manhole replacements and repairs transferred from Contracted Services - $22,600
Reduce this line item $22,600 based on projected 2018 expenditures
Benefits if done:All lift station cleaning, maintenance and repairs will be centralized in the Professional
Service line item.
Implications if not done:
3
Account #:4360 Amount (neg if decrease)$2,000
INSURANCE
Description of Adjustment:Increase to more accurately reflect historical costs.
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 98
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
4
Account #:4405 Amount (neg if decrease)$94,297
MWCC SEWER CHARGES
Description of Adjustment:Budgeted 10% increase in MCES Sewer Treatment Costs based on historical trends
Benefits if done:
Implications if not done:
5
Account #:4410 Amount (neg if decrease)($22,600)
CONTRACTED SERVICES
Description of Adjustment:Manhole replacement and repairs transferred to Professional Services ($22,600)
Benefits if done:All manhole replacements and repairs will be centralized in the Prof Services line item
Implications if not done:
6
Account #:4415 Amount (neg if decrease)($500)
RENTAL EQUIPMENT
Description of Adjustment:Zero out since haven't utilized for several years
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 99
FORM B-1 2018 ADJUSTMENTS TO BASE BUDGET
DEPARTMENT #:495 FUND:602
NAME:SEWER OPERATING
7
Account #:4510 Amount (neg if decrease)$10,000
PURCHASED ASSETS DEPRECIATION
Description of Adjustment:No cash flow impact - increase to more accurately reflect depreciation expense
Benefits if done:
Implications if not done:
Budget Work Session 7-31-17 100
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:495 BUSINESS UNIT:602
NAME:SEWER OPERATING
TOTAL REQUESTS =$20,000
1
Account #:5000 In Capital Improvement Plan (Y or N):N
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$0
Description (include unit # if applicable):
Replace chopper pump at Lift Station #4 - 130 Gladstone Drive
Justification and affect on productivity:
Additional expenses if purchased:
none
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
2006 Chopper Pump
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$20,000 $20,000 1 $20,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
The three chopper pumps at Lift Station #4 are specialty pumps that handle the waste stream from the Correctional Facility,
Centennial Middle School, Lino Lakes Elementary, and 1,800+ residential/commercial accounts. Since a lot of debris such as
towels, sheets, underwear, combs, razors, etc. are flushed, the chopper pumps cut the debris into smaller pieces so it can be
pumped. Chopper pumps have a much shorter life span (5-7 years) than regular pumps (20 years).
Budget Work Session 7-31-17 101
Department Description Amount
Police CSO Vehicle 41,445
Investigations Vehicle 30,967
Investigations Vehicle (Vehicle will be re-evaluated)30,967
Total Police 103,379$
Fleet Flusher Truck 213,000
1/2 Ton Pickup 31,950
3/4 Ton Pickup w/ Plow 42,600
Total Fleet 287,550$
Grand Total 390,929$
Equipment Levy -$
Capital Equipment Fund -$
Certificates to be Issued 390,929$
2018 Capital Equipment Replacement
City of Lino Lakes
Budget Work Session 7-31-17 102
Future Levy Impact: 2018 Certificates
1% Total w/ 5%
Principal Interest Total Overlevy Balance
2018 Certificates Issued 390,929
2019 129,000 7,493 136,493 143,317 261,929
2020 130,000 2,619 132,619 139,250 131,929
2021 131,929 1,319 133,248 139,911 0
Totals 390,929 11,432 402,361 422,478
2018 Capital Equipment Replacement
City of Lino Lakes
Budget Work Session 7-31-17 103
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:402
NAME:POLICE PROTECTION
TOTAL REQUESTS =$103,379
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$4,667
Description (include unit # if applicable):
Replace vehicle #300 with 2018 Ford F250 truck for use by CSO
Justification and affect on productivity:
See attached memo and mechanic report
Additional expenses if purchased:
Emergency equipment has been included in the unit cost
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Vehicle 300, 2004 Ford, F150 truck with 90,775 miles (as of 6.30.2017)
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$41,445 $41,445 1 $41,445
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$5,156
Description (include unit # if applicable):
Replace 385 for use in investigations
Justification and affect on productivity:
See attached memo and mechanic report
Additional expenses if purchased:
Emergency equipment has been included in the unit cost
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Vehicle #385, 2011 Chevrolet Impala with 106,593 miles (as of 6.30.2017)
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$29,065 $1,902 $30,967 1 $30,967
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
Budget Work Session 7-31-17 104
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:420 BUSINESS UNIT:402
NAME:POLICE PROTECTION
3
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$4,966
Description (include unit # if applicable):
Potential replacement of 390 for use in investigations
Justification and affect on productivity:
See attached memo and mechanic report
Additional expenses if purchased:
Emergency equipment has been included in the unit cost
Item(s), if any, replaced (if applicable, include unit #, year, milage, and LTD maint costs):
Vehicle #390, 2009 Toyota Corrolla with miles of 106,775 (as of 6.30.2017)
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$29,065 $1,902 $30,967 1 $30,967
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
Budget Work Session 7-31-17 105
Lino Lakes Public
Safety Department
Memo
DATE: July 13, 2017
TO: Jeff Karlson, City Administrator
FROM: John Swenson, Public Safety Director
RE: Public Safety Department 2018 Fleet Replacement
Per the Vehicle Replacement Policy passed by City Council on April 10, 2017, staff
identified seven vehicles in the Police and Fire Divisions that would likely reach 100,000
in 2018. After completion of the initial review of the seven vehicles, five vehicles were
sent to Brett Olander, City Mechanic, for inspection. These vehicles are:
ID Year Description Dept Odometer As
Of 6/30/2017
300 2004 Ford F150 Pickup Police CSO 90,775
385 2011 Chev Impala Unmarked Vehicle Police 106,593
386 2013 Ford Explorer 4WD 4DR Marked Police K9 77,670
388 2013 Ford Explorer 4WD 4DR Marked Police Patrol 72,080
390 2009 Toyota Corolla Police Patrol 106,775
Based on the age, anticipated mileage in 2018, and Brett’s recommendation, I am
recommending that vehicles 300 and 385 be replaced in 2018. Furthermore, I am
recommending that vehicle 390 be re-evaluated by the City mechanic later this year for
possible inclusion in the 2018 vehicle replacement purchase as part of CIP.
The replacement vehicle for 300 will be used by our Community Service Officers. Staff
is recommending that we purchase a Ford F250 truck with four door cab and full length
truck bed or similar vehicle. This will allow the CSO vehicle to be used for prisoner
transports, animal control, and hauling of large equipment. The anticipated 2018 cost is
$41,445.05 for the vehicle and all required emergency equipment.
The replacement vehicle for 385 will be used by investigations. Staff is recommending
that we purchase a 2018 Ford Fusion four-door sedan or similar vehicle. The anticipated
2018 cost is $30,966.82 for the vehicle and required emergency equipment.
Budget Work Session 7-31-17 106
After the re-evaluation of vehicle 390, a recommendation will be made for Council
consideration on the replacement of vehicle 390. If 390 is replaced, staff would
recommend replacing this vehicle with a vehicle that is not consistent with vehicle
models currently in the police fleet. This will allow this vehicle to be used for
surveillance purposes. For budgeting purposes staff recommends using $30,966.82 for
the purchase of the vehicle and installation of any required emergency equipment.
If vehicles 300 and 385 are approved to be replaced in 2018 the total anticipated costs for
those purchases is $72,411.87.
If after the re-evaluation of 390, the replacement of vehicles 300, 385, and 390 are
approved to be replaced in 2018 the total anticipated costs for those purchases is
$103,378.69.
Attached to this memo for your review and consideration is City Mechanic Brett
Olander’s report with photos.
Budget Work Session 7-31-17 107
CIP Request 2018 (Police)
#300
The City of Lino Lakes inherited #300 from the Centennial Fire Department in the beginning of 2016. It was
determined at the time that #300 was in better shape than our current CSO truck #313, so #313 was sent
away to be sold. The swap has allowed the City to get an additional two years of use out our CSO truck.
Unfortunately, #300 is also starting to show its age. In my opinion, #300 is in need of replacement and it
would be my first priority out of the police fleet.
After acquiring the vehicle from Centennial, we repaired all of the leaks and broken components but
unfortunately, we do not have an easy or cheap fix for the extensive amount of rust that has developed on
this vehicle. The outside appearance looks nice from the ground level but the undercarriage of the vehicle
tells a different story.
Budget Work Session 7-31-17 108
The inside edge of the rocker panels are in very rough shape and the rust will only continue to spread.
The underside of most of the body panels are in rough shape and it is only a matter of time before the rust
becomes visible on the truck exterior. Once the rust is visible from the outside, you will see a significant loss in
resale value. I think that now would be an ideal time to sell the truck before the condition worsens. We are
just starting to see a tiny bit of rust becoming visible on the bedside panel right around the rear wheels.
Budget Work Session 7-31-17 109
The frame and various support brackets underneath the vehicle are also showing significant amounts of rust
Budget Work Session 7-31-17 110
In summary, I believe that now would be a good time to replace #300 in our police fleet. The outside
appearance still looks nice but it will most likely start to deteriorate quickly and significantly affect our resale
price. Most of the underbody components and panels are showing significant amounts of rust which will likely
lead to vehicle downtime and increased repair costs. #300 would be my highest priority for replacement in the
police fleet.
#385
Budget Work Session 7-31-17 111
#385 is a Chevrolet Impala that was purchased used by the City of Lino Lakes in 2012. The vehicle was driven
by the chief of police and then handed down to the investigations department. It currently has 107,000 miles
and it is showing some similar issues to the CSO truck underneath. Just like the CSO truck, the vehicle exterior
still looks pretty decent from a distance but it won’t be long before the exterior condition starts to degrade.
The paint is starting to bubble over the rear wheel-well and it won’t be long before the paint flakes off and the
rust begins to spread.
The underside of the Impala is starting to show some pretty decent rust. Although it’s not as severe as #300, it
could lead to issues in the somewhat near future. The rear bumper supports are particularly rusty.
Budget Work Session 7-31-17 112
The rear main seal on the engine is leaking engine oil. This would be a costly and time consuming repair which
would involve removing the transmission from the vehicle.
It is my opinion that #385 should be replaced in 2018 to help avoid multiple costly repairs, prevent significant
vehicle down-time, and to get the most resale value out of the vehicle before the rust starts to impact the
outward appearance of the vehicle.
Budget Work Session 7-31-17 113
#390
As of July 2017, the Toyota Corolla (#390) appears to be in good shape mechanically. It has a slightly torn boot
on the driver’s side cv shaft that should be addressed. It is not currently showing any other signs of failure or
any issues that are visible to the naked eye. The corolla is the police department’s next oldest vehicle and it
does have over 100,000 miles. Due to it’s age and mileage, I think it would be safe to expect some repairs on it
over the next calendar year even though it is not currently showing any significant issues. I think that it would
be wise for us to reinspect and reevaluate the Corolla later in the year, as we get closer to 2018.
#386
#386 is a Ford Police Interceptor Utility that is used as our K9 SUV. As of July 2017, it appears to be in good
shape mechanically. The paint does seem to be peeling right around the rear key slot on the back hatch but
this should be something that will be covered by Ford due to a known recall. Otherwise, no other issues were
found with #386 at this time.
#388
#388 is a Ford Police Interceptory Utility that is used in general patrol work. As of July 2017, it also appears to
be in good shape mechanically. I did not find anything in need of replacement or repair at this time. The SUV
appears to be in solid shape as of July 2017.
#617
#617 is a Ford Police Interceptor Utility that is used in the Fire Department. It was moved from police over to
fire roughly a year ago. It appears to be in good shape mechanically as of July 2017 and I did not find any
issues or things to address on it at this time.
Budget Work Session 7-31-17 114
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:402
NAME:FLEET MANAGEMENT
TOTAL REQUESTS =$287,550
1
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$11,000
Description (include unit # if applicable):
Flusher Truck
Justification and affect on productivity:
Replace Vehicle #434 (2001 Sterling Flusher Truck)
Additional expenses if purchased:
Insurance, Future Maintenance and Repairs
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replaces Vehicle #434 (2001 Sterling Flusher Truck)
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$200,000 $13,000 $213,000 1 $213,000
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
2
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$3,500
Description (include unit # if applicable):
1/2 Ton 4 x 4 Pickup
Justification and affect on productivity:
Replace Vehicle #401 (2006 Chevy 1/2 Ton 4 x 4 Pickup)
Additional expenses if purchased:
Insurance, Future Maintenance and Repairs
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replaces Vehicle #401 (2006 Chevy 1/2 Ton 4 x 4 Pickup)
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$30,000 $1,950 $31,950 1 $31,950
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
Budget Work Session 7-31-17 115
FORM B-2 2018 CAPITAL OUTLAY REQUEST
DEPARTMENT #:431 BUSINESS UNIT:402
NAME:FLEET MANAGEMENT
3
Account #:5000 In Capital Improvement Plan (Y or N):Y
CAPITAL OUTLAY Replacement (R) or New (N):R
Est'd disposal proceeds (if "R")$7,000
Description (include unit # if applicable):
Justification and affect on productivity:
Replace Vehicle #212 (2008 Ford 3/4 Ton Pickup)
Additional expenses if purchased:
Insurance, Future Maintenance and Repairs
Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs):
Replaces Vehicle #212 (2008 Ford 3/4 Ton Pickup)
Cost (do not deduct disposal proceeds):
Unit Cost Vehicle Tax*Total Unit Cost Quantity Total Cost
$40,000 $2,600 $42,600 1 $42,600
*Enter 6.5% of the unit cost for equipment to be licensed (e.g., vehicles, trailers;
does not include marked public safety vehicles).
3/4 Ton Pickup with Plow
Budget Work Session 7-31-17 116
PAGE 1
2018 CAPITAL EQUIPMENT REQUESTS
Water Tanker Truck ($200,000) - Replaces Unit #434 - 2001 Sterling Flusher Truck with 33,648 miles. Our wa-
ter tanker truck is 17 years old and is in need of replacement. The Public Services Department uses the Flush-
er Truck in the following capacities:
The Parks Department uses it during the winter months to flood all of the ice rinks in the City.
The Parks Department uses the water cannon to water young or recently planted park and boulevard
trees or any other city trees in need of water.
The Flusher Truck assists the Streets Department during street sweeping operations. Pre-wetting
streets makes street sweeping operations more efficient since the street sweeper operators don’t
have to stop sweeping to fill the water tanks.
The Utilities Department flushes dead end and other low-flow sanitary sewer lines with the Flusher
Truck.
All Departments utilize the Flusher Truck for sod repairs.
Unit #434 continues to have significant rust issues. In November 2011,
it was sent out to have large portions of the truck taken apart, sand-
blasted, and repainted at a cost of $13,000. That work has allowed us
to extend the useful life an additional six years. The structural integrity
of this vehicle has deteriorated over the past several years and is be-
yond repair. The truck is truly showing its age and at some time in the
near future, it will become a safety issue.
Budget Work Session 7-31-17 117
PAGE 2
Various spots on the body have rusted all the way through and the rust is continuing to spread. The floor on
the passenger side of the truck is almost completely gone and you can literally see the ground underneath
the vehicle. The front fenders, and fender support brackets are very rusted and they will only continue to de-
teriorate.
The 2,000 gallon water tank sits on wood boards
which sit on top of the steel frame. You can see that
the paint has peeled off the top of the frame and
that the rust is becoming significant. It can be a little
concerning to have a fully filled 2,000 gallon water
tank sitting on top of a rusted frame that will only
continue to degrade and get weaker as time goes
on.
Budget Work Session 7-31-17 118
PAGE 3
The diesel fuel tanks, which were replaced in 2011, are already peeling and rusting. Although the rust
doesn’t seem to be extremely deep or serious, it is definitely something to keep an eye on and something
that will only get worse. The air tanks (located underneath the truck) that hold reserve air pressure to oper-
ate the air brakes are showing significant amounts of rust and should definitely be addressed if the truck is
going to be kept longer.
It is my opinion that we should replace this vehicle in 2018 to avoid a large amount of costly repairs and to
protect the safety of our employees and the others on the road. This would be my main priority to replace in
the 2018 budget year.
Budget Work Session 7-31-17 119
PAGE 4
Chevy 1500 ($30,000) - Replaces Unit #401 - 2006 Chevrolet Silverado 1500 with 88,920 miles. This vehicle is
currently being driven by Brian Finke, Building/Fire Inspector. Unit #401 is also showing a significant amount
of rust. Various underbody components like this front bumper support show significant rust and will need
replacement if the vehicle is to be kept in the city fleet. The brake lines underneath the chassis are very rusty
and would definitely need to be replaced if the vehicle is not replaced.
The front main seal of the transmission has started to leak and although it is not a safety concern, it would
need to be addressed. The entire transmission must be removed from the vehicle in order to replace the
seal. Also, the front differential has developed a leak where the CV shaft enters the differential and it is
spraying gear lube onto the frame.
Budget Work Session 7-31-17 120
PAGE 5
The rust is getting pretty bad on many of the body components. Both the inner fender wells and the lower
rocker panels have rust holes all the way through them. The rear bumper is pretty rusty and small spots of
rust are visible above the rear driver’s wheel. The rusty body components (shown below) are not a safety
issue but they do hurt the appearance of the vehicle and the overall image of the city fleet. I would recom-
mend replacement of this vehicle for the 2018 budget. It has some cosmetic issues but more importantly, it
has some potential safety concerns and costly repairs that would need to be done if the vehicle is kept in the
city fleet. This vehicle would be my second priority.
Budget Work Session 7-31-17 121
PAGE 6
Ford 3/4 Ton 4x4 Pickup with Plow ($40,000) - Replaces Unit #212 - 2008 Ford F-250 with 50,716 miles. Pri-
marily used by our Streets department. During spring/summer/fall, primarily used to pull the tack spray trail-
er while filling potholes and repairing roads. During the winter months, Unit #212 is used to pre-treat the
roads with brine (saltwater) before snowstorms and plow cul-de-sacs. There is a large tank of brine that goes
in the back of the truck and the saltwater sprays out of a spray bar that is mounted just below the rear bump-
er. Unfortunately, this setup causes the underside of the rear of the truck to be in a constant mist of saltwa-
ter while the brine is being applied. This has caused severe rust on the rearmost cross member that mounts
the bed of the truck to the frame.
Even the other cross members of the bed are in rough shape. The brake lines are very rusty and would need to
be replaced.
Budget Work Session 7-31-17 122
PAGE 7
Unit #212 has a few rust issues on the body (rear bumper and above the driver’s side headlight). These are
just cosmetic issues at this point.
June 27, 2017
Budget Work Session 7-31-17 123
OPTIONAL PARKS & TRAILS CAPITAL PROJECTS*
PARKS DESCRIPTION ESTIMATED COST
Replace playground equipment at Birch Park (1998)$70,000
Replace playground equipment at Sunrise Park (1998)$70,000
Replace playground equipment at Lino Park (1998)$70,000
Development of Recreation Complex Open
Open air shelter - Marshan Park $45,000
Development of Century Farms North Park $150,000
Replace Two Tennis Courts at Arena Acres Park (or relocate to City
Hall Park) - Can also be used for pickleball $65,000
Replace 7 playground structures 20+ years old Up to $385,000
TRAILS DESCRIPTION ESTIMATED COST
Replace trail - Aqua Lane to Stagecoach Trail $45,000
Raise trail and add culvert in Clearwater Creek Development, behind
August Circle $25,000
Construct bituminous trail along the north side of Lilac Street/Apollo
Drive from Sunset Avenue to Lake Drive $325,000
Construct bituminous trail along eastern edge of Lake Drive (CSAH 23)
from Stage Coach Trail to Marshan Lane (Construct in conjunction
with 2018 watermain extension project)$65,000
Construct bituminous trail along eastern edge of 12th Avenue south
of White Oak Road $150,000
Construct bituminous trail in the Century Farms 6th Addition $40,000
Remove Marshan Boardwalk (1,000 feet)$20,000
* These projects are not included in the 2018 budget, but have been discussed at City Council work
sessions or have been identified by staff as a high priority. The City Council may wish to include a few
of these projects in the budget.
Budget Work Session 7-31-17 124