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HomeMy WebLinkAbout12/09/1996 Council PacketAGENDA CITY OF LINO LAKES Monday December 9, 1996 6:30 P.M. Call to Order and Roll Call Setting the Agenda: Are there any items to be added or deleted from the Agenda? 1. Consent Agenda A. Consideration of Disbursements: (1) November 30, 1996 (Check # 46071, $48.00) (2) December 9, 1996 (Check #'s 46195 - 46282, $121,349.14) (3) Centennial Fire District 2. Operk.1- :. 3. City Engineer's Report, Dave Ahrens A. Consider Bids for Building Janitor Service B. Consider Approval of Joint Power Agreement, Wellhead Protection Plan C. Consider Resolution No. 96 - 154, Designation of Municipal State Aid Street, Fourth Avenue from Lilac Street to Correctional Facility D. Consider Resolution No. 96 - 155, Concurring with Anoka County Designation of County State Aid Highway, Highway 49, Ash Street to Fourth Avenue 4. Old Business PAGE 1 AGENDA 5. New Business A.. REMINDER: Last City Council Work Session is Scheduled for Wednesday, December 11, 1996, 5:00 P.M. B. REMINDER: Final Council Meeting of 1996 is Scheduled for Monday, December 16, 1996, 6:30 P.M. 6. Adjourn 11:00 A.M., December 5, 1996 PAGE 2 MANUAL DISBURSEMENTS November -1996 MAYOR/COUNCIL CASH -FOOD FOR WORK SESSION $ 48.00 TOTAL $ 48.00 Page 1 1 DISBURSEMENTS DECEMBER 9, 1996 Page: 1 Date: 12/05/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount 1996 CONSTRUCTION FUND 1996 CONSTRUCTION C. W. HOULE, INC.(CONTRACTOR/MARSHAN CONDOS) OSM, INC.(MUNICIPAL ENGINEER/C SCHOOL) AREA AND UNIT CHARGE 22,297.7 26,715.4_ Total for Department 49,013.1 Total for Fund 49,013.1. * ECM PUBLISHERS, INC(ADVERTISING/35W & HWY 49) 126.8 * ECM PUBLISHERS, INC(ADVERTISING/4TH AVENUE TRUNK) 20.5 Total for Department 147.4 Total for Fund 147.4 COMMUNITY DEVELOPEMENT BLOCK GRANT * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) -20.0 Total for Department -20.0 Total for Fund -20.0 CONTRACTORS DEPOSITS CARTIER, JOHN R.(REIMB BLDG ESCROW/2088 80TH) KLOSNER-GOERTZ(REIMB BLDG ESCROW/6200 LINDA) KLOSNER-GOERTZ(REIMB BLDG ESC/1553 & 6683) PIERCE & ASSOCIATES, INC.(REIMB BLDG ESCROW/6697 RUFFE) S. L. DREAM HOMES(REIMB BLDG ESCROW/6228 LAURE) SWIFT CONSTRUCTION(REIMB BLDG ESCROW/ 7) TIMBERLANE HOMES(REIMB BLDG ESCROW/1401 PHEAS) 500.0 500.0 1,000.0 500.0 500.0 3,500.0 500.0 Total for Department 7,000.0 Total for Fund 7,000.0' Page: 2 Date: 12/05/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ADMINISTRATION COPY EQUIPMENT, INC.(SUPPLIES FOR BLUELINE) * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) MN. DEPT OF PUBLIC SAFETY(LICENSE/REGISTRATION-TAURUS) * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) ST. PAUL PIONEER PRESS, INC.(SUBSCRIPTION) STAR STAFF, INC.(TEMP SEC SERVICE/C VILLELLA) STAR STAFF, INC.(TEMP SEC SERVICE/C VILLELLA) VIGER, JEAN(MILEAGE) BUILDING INSPECTIONS 187.66 15.90 -20.00 87.50 1,293.05 21.45 377.79 410.65 50.84 Total for Department 2,424.84 * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) 10.60 INTERNATIONAL CONFERENCE OF(MBERSHIP/P KLUEGEL-T JACKSON) 40.00 * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) 20.00 SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS) 2,967.20 Total for Department 3,037.80 CABLE TV * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) Total for Department CHARTER COMMISSION 8.00 8.00 * ECM PUBLISHERS, INC(ADVERTISING) 13.71 Total for Department 13.71 CONSULTANTS LEONARD, STREET AND DEINARD(PROFESSIONAL SERVICES) LEONARD, STREET AND DEINARD(PROFESSIONAL SERVICES) 12,437.19 660.00 Total for Department 13,097.19 FRED PRYOR SEMINARS(SEMINAR/P SCHLOER & J LUND) 198.00 HUNT ELECTRIC CORPORATION(REIMB 4 ELECTRICAL PERMITS) 88.00 HUNT ELECTRIC CORPORATION(REIMB 4 ELECTRICAL PERMITS) 2.00 * LAKESIDE AUTO & PAINT, INC.(REPAIR/REFINISH '94 VICTORIA) 3,462.23 * MEDICA(HEALTH INSURANCE) 1,131.42 PRESS PUBLICATIONS, INC.(SUBSCRIPTION 1-12/97) 18.00 SMITH MICRO TECHNOLOGIES, INC.(SERVICE AGREEMENT 1-12/97) 2,792.89 SOLBERG ELECTRIC(REIMB ELECTRICAL PERMIT) 80.00 SOLBERG ELECTRIC(REIMB ELECTRICAL PERMIT) 0.50 Total for Department 7,773.04 Page: 3 Date: 12/05/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount ECONOMIC DEVELOPEMENT DIVINE, MARY(MILEAGE) * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) MINNESOTA REAL ESTATE JOURNAL(SUB MPLS BUSINESS PARK MAP) * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) * ZIEBART OF MINNESOTA, INC.(NEW CAR RUST PROTECTION) ELECTIONS AND VOTER REGISTRATION 30.69 10.60 1.00 600.00 323.22 275.24 Total for Department 1,240.75 BUSINESS RECORDS CORP.(BULBS) 99.77 * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) -5.00 Total for Department 94.77 ENGINEERING/PLANNING DEPARTMENT * A T & T WIRELESS SERVICE(MONTHLY SERVICE) 26.92 ANOKA COUNTY G.I.S. DIVISION(LANDUSE MAPS) 20.00 DUBOIS, JOHN R.(PROF SERVICE/L L TOWER) 525.00 * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) 21.20 * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) 945.00 * MEDICA(HEALTH INSURANCE) 572.47 WYLAND, MARY KAY(MILEAGE) 14.26 Total for Department 2,124.85 FINANCE * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) 15.90 * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) -14.00 Total for Department 1.90 FIRE DEPARTMENT * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) Total for Department FLEET MANAGEMENT AMERICAN FASTENERS OF MINNESOT(SHOP PARTS) BOYER TRUCKS, INC.(HEADLIGHT SWITCH/UNIT #216) CATCO PARTS, INC.(FITTING/CLEVIS KIT/CHAMBER) CRYSTEEL DIST., INC.(SNOW DEFLECTOR) CRYSTEEL DIST., INC.(TEST PUMP/ADJ CABLE/OIL/HOSE) 5.30 5.30 31.90 27.07 237.56 73.91 1,561.76 Page: 4 Date: 12/05/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) FOREST LAKE FORD, INC.(COVER ASY-WHEEL 14") * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) GILLUND ENTERPRISES, INC.(SHOP PARTS) * GLOBE MACHINERY & SUPPLY COMPA(REPLACEMENT LAMP) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) MINNESOTA CUSTOM FABRICATORS(WELD MOUNTING BRK ON BUCKET) THANE HAWKINS POLAR CHEVROLET,(PULLY/VALVE ASM/SWITCH/REGUL) THOMAS CHEVROLET, INC.(ACTUATOR) Total for Department FORESTRY DEPARTMENT * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) Total for Department GOVERNMENT BUILDINGS ACE SOLID WASTE, INC.(MONTHLY SERVICE) * ANOKA ELECTRIC, INC.(MONTHLY SERVICE) GLENWOOD INGLEWOOD, INC.(MONTHLY SERVICE) * GLOBE MACHINERY & SUPPLY COMPA(PLANNER/W CASE) L'ALLIER, INC.(JANITORIAL SERVICE/DECEMBER) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) MENARDS, INC.(PRIMER/CARPET TROWEL/S BLOWE) MENARDS, INC.(SNOW BLOWER) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) Total for Department MAYOR AND COUNCIL * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) Total for Department PARK BOARD FOGARTY, MARY(MILEAGE) * LEAGUE OF MN CITIES INS TRST(WORKMANS PARKS DEPARTMENT COMPENSATION INS) Total for Department * A T & T(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) CIRCLE PINES, CITY OF(MONTHLY SERVICE) * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) * GENERAL OFFICE PRODUCTS COMPAN(OFFICE SUPPLIES) * INTL OFFICE SYSTEMS, INC.(COPIER TONER) Amount 77.6 5.3 182.7 10.2 193.0 175.0 674.4 54.1 3,304.6 5.3 46.0 51.3 129.4" 895.7 34.9_ 179.7: 1,776.7_ -1,118.0 320.6 272.5 666.1 3,158.0_ -1.0( -1.0� 10.5- 3.0 13.5- 1.8E 24.7 19.9' 21.2( 27.5E 41.0€ Page: 5 Date: 12/05/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) * NORTHERN STATES POWER, INC.(MONTHLY SERVICE) * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) US WEST COMMUNICATIONS(MONTHLY SERVICE) * VIKING SAFETY PRODUCTS, INC.(FLASHLIGHT/BATTERIES) * ZIEBART OF MINNESOTA, INC.(NEW CAR RUST PROTECTION) 117.0 65.9 124.9- 969.6, 38.0( 34.7 275.2, Total for Department 1,761.9, PLANNING AND ZONING BOARD TIMESAVER OFF-SITE SECRETARIAL(OFF-SITE SECRETARIAL SERVICE) Total for Department POLICE DEPARTMENT * A T & T WIRELESS SERVICE(MONTHLY SERVICE) * ANOKA ELECTRIC, INC.(MONTHLY SERVICE/SIRENS) * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) * LAKESIDE AUTO & PAINT, INC.(REPAIR/REFINISH '94 VICTORIA) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) * MEDICA(HEALTH INSURANCE) * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) SKILLPATH, INC.(SEMINAR/J KENOW) STATE OF MINNESOTA(1996 MINNESOTA STATUTES) STREICHER'5, INC.(FLASHER/SPEAKER/FILTER/MAG) RECREATION DEPARTMENT 164.2_ 164.2. 17.0' 10.6' 100.7, 500.0, 2,993.0( 2,912.3' 55.9; 99.0, 197.0_ 211.2, Total for Department 7,096.9: * A T & T(MONTHLY SERVICE) * A T & T WIRELESS SERVICE(MONTHLY SERVICE) * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) * GENERAL OFFICE PRODUCTS COMPAN(OFFICE SUPPLIES) * INTL OFFICE SYSTEMS, INC.(COPIER TONER) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) SOLID WASTE ABATEMENT 3.1( 27.1' 5.3( 27.5` 41.0( 79.0( 969.6E Total for Department 1,152.8( ACE SOLID WASTE, INC.(REIMBURSE RECYCLING PICKUP) CONSTANT, JACKIE(MILEAGE) * ECM PUBLISHERS, INC(ADVERTISING) * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) * INTL OFFICE SYSTEMS, INC.(COPIER TONER) * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) * NYSTROM PUBLISHING COMPANY, IN(WINTER NEWSLETTER) UNITED WASTE SYSTEM, INC.(REIMBURSE RECYCLING PICKUP) 786.4 81.2: 20.5` 5.3( 78.0 32.0( 323.2: 132.6 Page: 6 Date: 12/05/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount WASTE MANAGEMENT BLAINE, INC.(REIMBURSE RECYCLING PICKUP) WOODLAKE SANATATION - BFI, INC(REIMBURSE RECYCLING PICKUP) STREETS 96.95 262.85 Total for Department 1,819.26 * A T & T WIRELESS SERVICE(MONTHLY SERVICE) 24.79 ANOKA COUNTY(STRIPING LABOR/EQUIPMENT) 1,883.27 * ANOKA ELECTRIC, INC.(MONTHLY SERVICE/STREET LITES) 351.48 CARLSON EQUIPMENT COMPANY, INC(WATER PUMP REPAIR PARTS) 110.12 CARLSON EQUIPMENT COMPANY, INC(SIGN INSTALLATION TOOL) 45.43 * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) 21.20 * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) -1,546.00 * MEDICA(HEALTH INSURANCE) 335.00 * NORTHERN STATES POWER, INC.(MONTHLY SERVICE/TRAFFIC SIG) 144.08 TOM THUMB, INC.(LP FOR PATCHING) 5.31 TOWER ASPHALT, INC.(COLD MIX BLENDS) 73.33 * VIKING SAFETY PRODUCTS, INC.(FLASHLIGHT/BATTERIES) 34.72 Total for Department 1,482.73 Total for Fund 49,826.59 PROGRAM RECREATION ALL STAR SPORTS, INC.(BASKETBALL/SHIRTS/FLIP-SCORE) 119.94 Total for Department 119.94 RECREATION DEPARTMENT * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) MRPA(SANCTION 5 PLAYER BASKETBALL) SEWER OPERATING SEWER DEPARTMENT 328.00 132.00 Total for Department 460.00 Total for Fund 579.94 * A T & T WIRELESS SERVICE(MONTHLY SERVICE) 24.30 * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) 7.95 * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) 595.00 MICKELSON, LESTER(UNIFORM ALLOWANCE) 75.07 Total for Department 702.32 Total for Fund 702.32 Page: 7 Date: 12/05/96 City of Lino Lakes Claims Roster sorted by Department, Grouped by Invoice Vendor Company (Entry Description) Amount TOWN CENTER PROJECT BRW, INC.(PROF SERVICE/TOWN CENTER) GREBNER ASSOCIATES(PROF SERVICE/TOWN CENTER) WATER OPERATING 1,273.95 11,445.51 Total for Department 12,719.46 Total for Fund 12,719.46 BRAUN INTERTEC, INC.(PROF SERVICES/O LK RD & 14) 348.52 Total for Department 348.52 WATER DEPARTMENT * A T & T WIRELESS SERVICE(MONTHLY SERVICE) 24.30 * FORTIS BENEFITS, INC.(DISABILITY INSURANCE) 7.95 * LEAGUE OF MN CITIES INS TRST(WORKMANS COMPENSATION INS) 364.00 * MINNEGASCO ACCOUNTS PAYABLE, I(MONTHLY SERVICE) 300.02 US WEST COMMUNICATIONS(MONTHLY SERVICE) 35.54 WATERPRO SUPPLIES CORPORATION(HYDRANT EXTENSION) 299.90 Total for Department Total for Fund Total for Checking Account 1010 ** Total ** * - Invoice split to different Departments 1,031.71 1,380.23 121,349.14 $121,349.14 Page: 1 Date: 12/05/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount Checking Account 1010 000050 - A T & T 000093 - ACE SOLID WASTE, INC. 000110 - A T & T WIRELESS SERVICE 000158 - ALL STAR SPORTS, INC. 000210 - AMERICAN FASTENERS OF MINNESOTA, IN 000390 - ANOKA COUNTY 000430 - ANOKA COUNTY G.I.S. DIVISION 000450 - ANOKA ELECTRIC, INC. 000705 - BRW, INC. 000770 - BOYER TRUCKS, INC. 000820 - BRAUN INTERTEC, INC. 000940 - BUSINESS RECORDS CORP. 000950 - C. W. HOULE, INC. 000980 - CARLSON EQUIPMENT COMPANY, INC. 001000 - CATCO PARTS, INC. 001110 - CIRCLE PINES, CITY OF 001189 - CONSTANT, JACKIE 001208 - COPY EQUIPMENT, INC. 001230 - CRYSTEEL DIST., INC. 001336 - DUBOIS, JOHN R. 001390 - ECM PUBLISHERS, INC 001528 - FOGARTY, MARY 001530 - FOREST LAKE FORD, INC 001550 - FORTIS BENEFITS, INC. 4.95 915.88 169.33 119.94 31.90 1,883.27 20.00 1,257.91 1,273.95 27.07 348.52 99.77 22,297.73 155.55 237.56 19.99 81.22 187.66 1,635.67 525.00 181.73 10.54 77.60 259.70 Page: 2 Date: 12/05/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 001563 - FRED PRYOR SEMINARS 198.00 001608 - GENERAL OFFICE PRODUCTS COMPANY/INC 55.10 001610 - GILLUND ENTERPRISES, INC. 182.70 001620 - GLENWOOD INGLEWOOD, INC. 34.93 001622 - GLOBE MACHINERY & SUPPLY COMPANY 189.94 001741 - GREBNER ASSOCIATES 11,445.51 001962 - INTERNATIONAL CONFERENCE OF 40.00 001980 - INTL OFFICE SYSTEMS, INC. 160.17 002152 - KLOSNER-GOERTZ 1,500.00 002211 - L'ALLIER, INC. 1,776.75 002230 - DIVINE, MARY 30.69 002270 - LAKESIDE AUTO & PAINT, INC. 3,962.23 002320 - LEAGUE OF MN CITIES INS TRST 3,000.00 002540 - MEDICA 4,951.24 002550 - MENARDS, INC. 593.26 002590 - MICKELSON, LESTER 75.07 002700 - MINNEGASCO ACCOUNTS PAYABLE, INC. 1,087.99 002780 - MN. DEPT OF PUBLIC SAFETY 87.50 002848 - MINNESOTA CUSTOM FABRICATORS 175.00 003050 - MRPA 132.00 003250 - NORTHERN STATES POWER, INC. 268.99 003370 - NYSTROM PUBLISHING COMPANY, INC. 3,878.81 003430 - OSM, INC. 26,715.42 003509 - PIERCE & ASSOCIATES, INC. 500.00 003600 - PRESS PUBLICATIONS, INC. 18.00 003869 - S. L. DREAM HOMES 500.00 Page: 3 Date: 12/05/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 004003 - SKILLPATH, INC. 004030 - SMITH MICRO TECHNOLOGIES, INC. 004130 - ST. PAUL PIONEER PRESS, INC. 004149 - STAR STAFF, INC. 004191 - STATE OF MINNESOTA 004240 - STREICHER'S, INC. 004251 - SUBURBAN INSPECTIONS, INC. 004311 - SWIFT CONSTRUCTION 004410 - THANE HAWKINS POLAR CHEVROLET, INC. 004420 - THOMAS CHEVROLET, INC. 004425 - TIMBERLANE HOMES 004427 - TIMESAVER OFF-SITE SECRETARIAL 004450 - TOM THUMB, INC. 004467 - TOWER ASPHALT, INC. 004609 - UNITED WASTE SYSTEM, INC. 004670 - US WEST COMMUNICATIONS 004720 - VIGER, JEAN 004730 - VIKING SAFETY PRODUCTS, INC. 004780 - WASTE MANAGEMENT BLAINE, INC. 004790 - WATERPRO SUPPLIES CORPORATION 004837 - WOODLAKE SANATATION - BFI, INC. 004860 - WYLAND, MARY KAY 004896 - ZIEBART OF MINNESOTA, INC. 900150 - LEONARD, STREET AND DEINARD 900156 - MINNESOTA REAL ESTATE JOURNAL 900157 - CARTIER, JOHN R. 99.00 2,792.89 21.45 788.44 197.03 211.24 2,967.20 3,500.00 674.49 54.10 500.00 164.25 5.31 73.33 132.65 73.60 50.84 69.45 96.95 299.90 262.85 14.26 550.48 13,097.19 600.00 500.00 Page: 4 Date: 12/05/96 City of Lino Lakes Summary Claims Roster Vendor - Company Name Amount 900158 - SOLBERG ELECTRIC 80.50 900159 - HUNT ELECTRIC CORPORATION Total for Checking Account: 1010 ** Total ** 90.00 121,349.14 $121,349.14 AGENDA ITEM 3A STAFF ORIGINATOR: David Ahrens, City Engineer/Public Works Director DATE: December 5, 1996 TOPIC: Consider Bids for Janitorial Service BACKGROUND: On November 15, 1996, sealed bids were received and opened by staff for a two-year janitorial service contract. Ten bids were opened ranging from a low of $24,509.52 to a high of $202,824.00. The low bidder, Diamond Cleaning Service, has provided the proper insurance coverage and the references and background checks are also satisfactory. OPTIONS: 1. Return to staff for further review. 2. Adopt a motion directing Mayor and the City Clerk to sign the standard service agreement with Diamond Cleaning Service. RECOMMENDATION: Option 2 MEMO TO: DAVE AHRENS FROM: TOM DEWOLFE DATE: NOVEMBER 18, 1996 RE: TWO YEAR CONTRACT FOR CLEANING SERVICE On November 15, 1996 we had bid openings for a two year cleaning service contract. We received a total of ten bids. Bids for a two year contract are attached. The prices highlighted are what they will be paid for the two year total amount. See the information below their company name for the monthly payment for 1997 and 1998. The lowest bid was #24,509.52 for two years. This would be $12,254.76 for 1997 and $12,254.76 for 1998. The second lowest bid was $17,349.72 higher for the total two year contract, making the seconc lowest two year bid amount of $41,589.24. The second lowest monthly bids were $1,718.36 per mont for 1997 and $1,769.91 per month for 1998. I called the lowest bid company and they seemed to know all that is in the contract as to what is furnished by the City and what is furnished by them. Upon approval of the contract by the City Council, they would show or have the insurance copies for r on liability requirements. I also will be getting a reference list of their present cleaning services and will have the Police Department do a background check on the cleaning company. Please take this to a work session for Council awareness and to the Council meeting for approval. ePAr- l i P S e J -------- (oPf So9, - D i 4rvlowD CC eAvvCri - Tw°__) ,(4tfi / Twat `/use 97 = 40,9/• �3 /Nu/4 it yuit 98 = /, ox.." ujot rode,_ `yam T `� 859A1 rt 7aT� _ ecu �D�N� /►�►��' A � _ --- --- � --- /tioiteity ivtAt. y 47 = /_7�8. 76r41- ietott18 % 41_0,11 c" ANAL/ 4.(11 -foto et40e..QZ " /,785, s ck, Ao d4 -L 1 'ttrrm- Ytott 8 - 7 BS. ria L ram- YL. 417 = # l J 94;. 02 _THres - � — two 70 -. iuoi.-Aly 7irAtc. feet& 97 = Moditly rut t. RA4 98 = , t t 8,`1 ?G0oT 51,340, / u 7t m. Y� 47 1�aAo. cs 310.c° *JO 7rsF4(-- 44 c47 fitolaty 75101- Peow 98 = .2760." 8 � �}t,rz,� Ve—� 7U.,o Art TCTAL, 8� dao. A� Malt Ly %oritt 97 3 so maw, 98 3500. -- r Ye.►ic,. T©kev_ 0 JPwi -6n.C(.ca-K,i 9 —%cui c. /1iAkf i-_Srnae - - — '' 721 e tri /Xoz - c Ra 17 = 453. o` nws.ftt f L ?yff 4e = $ 570. cv -[scn Yew 47, //�, ftt*+tom. rami Yea, �e "8,790.°s eta BNr ,8et>, `"- 0 AGENDA ITEM 3B STAFF ORIGINATOR: David Ahrens, City Engineer/Public Works Director DATE: December 5, 1996 TOPIC: Consider Approval of Entering into a Joint Powers Agreement, Wellhead Protection Plan BACKGROUND: Each water supplier in the State of Minnesota is required to prepare a Wellhead Protection Plan. This plan includes a determination of wellhead protection areas around our wells to allow the city to determine if there is a potential for well contamination. Ten cities in Anoka County 'have tentatively agreed to enter into a Joint Powers Agreement to have one consulting firm work for the cities to prepare a common Wellhead Protection Plan. Considerable savings can be realized by each city having one consultant work for the ten cities as compared to each city hiring their own consultant. The agreement outlines that the cities will first meet and request proposals from firms capable of performing the required work. Upon receipt of the proposals the amount of Lino Lakes' share will be known. If the City feels that our portion of the work, is too high, the City can withdraw from the agreement without incurring any costs. Lino Lakes share of the work is 5.2% of the total cost. OPTIONS: 1. Return to staff for further review. 2. Not enter into the Wellhead Protection Joint Powers Agreement 3. Adopt a motion authorizing and directing the Mayor and City Clerk to execute the Wellhead Protection Joint Powers Agreement. RECOMMENDATION: Staff recommends that Council adopt a motion authorizing and directing the Mayor and City Clerk to execute the Wellhead Protection Joint Powers Agreement. County Contract No. 97-2256 WELLHEAD PROTECTION JOINT POWERS AGREEMENT THIS AGREEMENT is made and entered into by and between the cities of Anoka, Blaine, Centerville, Circle Pines, Coon Rapids, Fridley, Lexington, Lino Lakes, Ramsey, and Spring Lake Park (herein "Cities"), and the County of Anoka (herein "County), each acting by and through its governing body, pursuant to Minn. Stat. §471.59 providing for the joint exercise of powers. RECITALS: 1. The Cities are now, or will be, required by the Minnesota Department of Health to prepare wellhead protection plans for their community public water supplies and desire to coordinate their efforts to develop wellhead protection plans for their communities. 2. The Cities have determined that it is in their best interests to develop a common ground water model that has common elements for their wellhead protection plans including determination of wellhead protection areas around their public water supply wells, and desire to jointly use the services of a consultant for development of portions of their wellhead protection plans. 3. The Cities desire to make a joint decision concerning the best method to determine their needs and selection of a groundwater model and agree that it is in their interests that the cost for development of portions of their wellhead protection plans be shared and their respective responsibilities and obligations be defined. 4. The County is committed to enhancing groundwater protection and public health and finds it to be in the County's interest to facilitate the joint efforts of the Cities. NOW THEREFORE, in consideration of the mutual agreements contained herein, and in exercise of the powers granted by Minn. Stat. § 471.59, the parties to this Agreement agree as follows: 1. PURPOSE 1.1 The Cities and County agree that they have joined together for the purpose of jointly and cooperatively: 1.1.1 1.1.2 1.1.3 1.1.4 2. TERM developing common wellhead protection plans for the Cities; establishing a joint user group to handle activities related to this agreement; authorizing the County to act as facilitator and as agent contracting for any consultant services or applying for any grants; and allocating costs. 2.1 This agreement shall be effective January 1, 1997 and shall continue until terminated as provided herein. 3. ANOKA COUNTY MUNICIPAL WELLHEAD PLANNING GROUP 3.1 The governing body of each of the Cities shall appoint one person to serve as a member of the Anoka County Municipal Wellhead Planning Group (herein "Group"). County Contract No. 97-2256 3.2 One alternate member shall be appointed to the Group by the governing body of each of the Cities. The alternate may attend any meeting of the Group and, when the regular member is absent, vote on behalf of the party the member represents. 3.3 All members of the Group shall serve at the will and pleasure of the appointing authority. The appointing authority shall notify the Anoka County Administrator of the member and alternate member appointed to the Group and shall notify the Anoka County Administrator of any changes to the appointment. 3.4 Group members shall not be entitled to compensation or reimbursement for expenses incurred in attending meetings, except to the extent that the appointing authority might determine to compensate or reimburse the expenses of the member it appoints, in which case the obligation to make such payments shall be that of the appointing authority. 3.5 The County's Environmental Services Director shall be an exofficio non-voting member of the Group and shall serve as the facilitator to the Group. �Kn*J `a.ry 3.6 The first meeting of the Group shall beat10:00 a.m. on Boccmber-2, 1996, at Room 772 in the Anoka County Government Center, 2100 Third Avenue, Anoka, Minnesota. At the first meeting, the Group will agree on procedures for its operation. 3.7 A majority of all Group voting members shall constitute a quorum, but less than a quorum may adjourn a scheduled meeting. 3.8 Recommendations of the Group related to hiring a consultant will require agreement of a party prior to the party incurring any financial obligation. 4. GROUP RESPONSIBILITIES 4.1 The Group shall have the following responsibilities during Phase I: 4.1.1 to request and review consultant qualifications; 4.1.2 to request and review consultant proposals; 4.1.3 to interview selected consultants; 4.1.4 to develop consultant work plan and costs; 4.1.5 to recommend to the governing bodies of the Cities and County whether to have the County contract with a consultant under the terms of this agreement; 4.1.6 to recommend a consultant to be engaged by the County under the terms of this agreement; 4.1.7 to apply for funds from any source it may identify. 4.2 The Group shall have the following responsibilities during Phase II in addition to those set forth in 4.1: 4.2.1 to provide guidance to the consultant in performing wellhead protection work authorized in Phase II; 4.2.2 to review and reject or accept consultant work; 4.2.3 to approve payments authorized under this agreement; 4.2.4 to recommend Group Facilitator notify parties of termination of joint powers agreement upon completion of the Phase II joint powers activities and completion of the wellhead protection plans for the Cities. - 2 - County Contract No. 97-2256 5. JOINT POWERS ACTIVITIES 5.1 Activities authorized by this agreement are: 5.1.1 During Phase I, request consultant qualifications, request consultant proposals, review consultants and proposals, identify wellhead protection needs, develop consultant work plan, prepare a description of the scope of work, prepare the budget for such work, interview consultants, and prepare a recommendation for the hiring of a consultant to perform wellhead protection plan elements identified during Phase I. 5.1.2 During Phase II, administer wellhead protection plan elements identified for Phase II, delineate wellhead protection zones in accordance with Minnesota Rules, conduct related studies and analysis, identify potential contaminant source inventory, management techniques, and education and outreach activities. 5.2 Prior to commencement of activities in Phase II, the Group Facilitator will send notice to the Cities of the costs identified for the project. Within thirty days of the receipt of the notice, each city must either send a letter to the Group Facilitator indicating the city's interest in participation or provide the other parties with notice of an intention to withdraw from this agreement in accordance with the requirements of Part 10.1 of this agreement. 5.3 If one or more of the Cities chooses to withdraw following receipt of notice provided in 5.2, the Group Facilitator will recalculate the costs identified with participation in the project and send notice of the recalculated cost to the remaining cities. If identified costs increase by more than 10%, each of the remaining cities will have ten days from receipt of notice of the recalculated costs to reconsider continued participation. If a city chooses to withdraw, the city must send the Group Facilitator a letter, within the ten day period, indicating the city will be taking action to withdraw in accordance with the requirements of Part 10.1 of this agreement. If additional city or cities choose to withdraw, the Group will reevaluate the work plan and associated costs before sending out new notices under 5.2. 6. FUNDING 6.1 Funding of consultant costs under this agreement shall be allocated to each member party based on the proportion that each city's factors represents of the total factors of all participating cities. The factors to be used shall be equally weighted and shall consist of the following: base amount, population (Metro population Council estimate of 4/96), service connections, water appropriation (1993, 1994, and 1995 annual average), number of wells to be studied, and well risk (1 -confined bedrock aquifer; 2 -unconfined bedrock; and 3 -drift). This initial allocation is set forth as follows: Member Percent Anoka 9.9 Blaine 19.5 Centerville 3.0 Circle Pines 4.1 Coon Rapids 29.0 Fridley 16.3 Lexington 2.7 Lino Lakes 5.2 Ramsey 4.8 Spring Lake Park 5.5 3 County Contract No. 97-2256 6.2 The costs to be allocated to the cities shall be reduced by the amount of any grants received before allocation of the costs. 6.3 Each of the Cities shall make payment of its pro -rata share of any authorized activity expense to the County. Prior to commitment to participate in Phase II, Cities will have an opportunity to opt out of participation and withdraw from this agreement prior to incurring an obligation if a city is not interested in participating in the costs. There is no cost for participation in Phase I, other than the indirect staffing costs that a party may have. 6.4 Funds paid by the Cities or received from any other source shall be managed by the County. 6.5 Payments from the Cities must be received by the County before the County will incur any fiscal obligation. 6.6 All funds disbursed by the County pursuant to this agreement shall be disbursed in a manner that is consistent with the method provided by law for the disbursement of funds by counties. 6.7 A strict accounting shall be m de of all funds and a report of all receipts and disbursements shall be made by the County upon request. 7. COUNTY SERVICES 7.1 The County shall provide services to facilitate and assist the Group in the conduct of its affairs. The Environmental Services unit of the Anoka County Community Health and Environmental Services Department shall provide these services. 7.2 The County shall serve as fiscal agent for the Group for purpose of receiving and dispersing funds as authorized by the Group and entering into contracts or grant applications on behalf of the Group. 7.3 The County shall maintain records and documents relating to matters that are the subject of this agreement. All such records shall be retained for a period of at least three years after termination of this agreement and, upon request of any party, shall be retained for any additional period requested. The records shall be available for inspection, review and audit by the parties and the State Auditor as provided by law during regular business hours. 8. CONTRACTS 8.1 Contracts and grant applications made pursuant to this Agreement shall be made by the County and shall conform to the requirements applicable to the County. -4- County Contract No. 97-2256 9. NONDISCRINIINATION AND COMPLIANCE WITH LAWS 9.1 In accordance with the County's Affirmative Action Plan and the County Commissioners' policy against discrimination, no person shall illegally, on the grounds of race, color, religion, sex, marital status, sexual orientation, public assistance status, handicap, age, or national origin, be excluded from full employment rights in, participation in, be denied benefits of, or be otherwise subjected to discrimination under any program, service or activity hereunder in accordance with the provisions of any and all applicable federal and state laws against discrimination. 9.2 During the performance of this agreement, the Group and its agents shall comply with all applicable laws, ordinances, and regulations, including federal, state and local nondiscrimination regulations. 10. WITHDRAWAL 10.1 Any party shall have the right to withdraw from this agreement in the following manner: The governing body of the withdrawing party shall pass a resolution declaring its intention to withdraw effective on a specified date, which date shall not be less than thirty days from the date of the resolution, and shall send a copy of the resolution to each party's governing body not less than thirty days before the effective date of withdrawal. 10.2 Withdrawal by a party shall not result in the discharge of any legal or financial liability incurred by that party before the effective date of withdrawal. 11. TERMINATION 11.1 This agreement shall terminate upon completion of the wellhead protection plans for the Cities. Anoka County, as Group facilitator, shall send a notice of termination to each party upon completion of the Group's activities. 11.2 This agreement may be terminated upon mutual agreement of the parties by a joint resolution passed by the parties' governing bodies. 11.3 This agreement shall terminate if, due to the withdrawal of parties, there are less than four remaining parties to this agreement. 12. DISTRIBUTION OF PROPERTY 12.1 Upon termination of this agreement, any remaining funds or property acquired under the terms of this Agreement shall be distributed to the parties in proportion to the respective contributions of the parties. 12.2 Upon termination of this agreement, any payments due and owing or other unfulfilled financial obligations shall continue to be a lawful obligation of a party. 5 County Contract No. 97-2256 13. NOTICE 13.1 For purposes of notices to be given under this agreement, notices shall be directed as set forth below: Anoka City Council 2015 First Ave. North Anoka, MN 55303 Blaine City Council 9150 Central Ave. NE Blaine, MN 55434 Centerville City Council 1880 Main Street Centerville, MN 55038-9794 Circle Pines City Council 200 Civic Heights Circle Circle Pines, MN 55014 14. ENTIRE AGREEMENT Coon Rapids City Council 1313 Coon Rapids Blvd. Coon Rapids, MN 55433 Fridley City Council 6431 University Ave. NE Fridley, MN 55432 Lexington City Council 4175 Lovell Road Suite 140 Lexington, MN 55014 Lino Lakes City Council 1189 Main Street Lino Lakes, MN 55014 Ramsey City Council 15153 Nowthen Blvd NW Ramsey, MN 55303 Spring Lake Park City Council 1301 81st Ave. NE Spring Lake Park, MN 55432 Anoka County Board Government Center 2100 - 3rd Ave. Anoka, MN 55303 14.1 This joint powers agreement constitutes the entire agreement of the parties on the matter related hereto. 14.2 This agreement shall not be altered or amended, except by agreement in writing signed by the parties hereto. 14.2 The Group may recommend amendments to this agreement to the governing bodies of the parties for their consideration. 15. SIGNATURES 15.1 All parties to this Agreement need not sign the same copy of the Agreement. 15.2 An original Agreement signed by each party to this Agreement shall be maintained in the Office of the Anoka County Attorney. 6 County Contract No. 97-2256 IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day stated below: County of Anoka City of By: By: Dan Erhart Mayor Board of Commissioners Chair By: By: John "Jay" McLinden City Manager County Administrator Dated: Dated: Approved as to form: By: Pamela McCabe Assistant County Attorney RMH:.Ic 11/13/96 M:AESVNISCIWELLHEADJPA AGENDA ITEM 3C STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: December 5, 1996 TOPIC: Resolution No. 96-154, Designation of Municipal State Aid Street, Fourth Avenue from Lilac Street to Correctional Facility BACKGROUND On November 11, 1996, Council adopted Resolution No. 96-147 agreeing to the change in jurisdiction of a portion of Fourth Avenue from State to City. The change in jurisdiction allows the City to place this segment of street on the City Municipal State Aid System (MSAS). Per State Statute the mileage of this street segment is above the City's normal 20% cap on MSAS mileage. The attached resolution places the segment of Trunk Highway 49 from Lilac Street to the Correctional Facility entrance on the City's Municipal State Aid System. OPTIONS: 1. Return to staff for further review 2. Adopt Resolution No. 96-154 REQ NATION; Option 2. Routes Subject to Transfer State/County/City Exhibit A Lino Lakes Rehabilitation Center Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-154 RESOLUTION APPROVING REVISIONS TO LINO LAKES MUNICIPAL STATE AID SYSTEM. WHEREAS, the Commissioner of Transportation has notified the City of Lino Lakes of the turnback of portion of Trunk Highway 49 described below; and WHEREAS, state statute allows for trunk highway turnbacks to be added to the Municipal State Aid System; and WHEREAS, it appears to the City Council of the City of Lino Lakes that the trunk highway hereinafter described should be designated Municipal State Aid under the provisions of Minnesota Law: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA, that the road described as follows; to wit: Beginning at the Lilac Street- Fourth Avenue North intersection thence southerly along centerline of Old Trunk Highway 49 for approximately 0.28 miles to its intersection with the main entrance of the Lino Lakes Correctional Facility and there terminating said segment. be, and hereby is established, located, and designated a Municipal State Aid Street of the City of Lino Lakes, subject to the approval of the Commissioner of Transportation of the State of Minnesota. NOW THEREFORE, BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration and that, upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Lino Lakes, to be known as Fourth Avenue North. Adopted by the City Council this 9th day of December, 1996. John L. Landers, Mayor Marilyn G. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 9, 1996. Marilyn G. Anderson, Clerk -Treasurer AGENDA ITEM 3D STAFF ORIGINATOR: David Ahrens, Public Works Director/City Engineer DATE: December 5, 1996 TOPIC: Resolution No. 96-155, Concurring with Anoka County designation of Highway 49 as County State Aid Highway BACKGROUND: Recently, the Anoka County Board accepted Trunk Highway 49 from the State and designated the road aska County State Aid Highway. A supporting resolution from the City of Lino Lakes is required to designate Trunk, Highway 49 as a County State Aid Highway. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution No 96-155. RECOMMENDATION: Option 2 JON G. OLSON, PE County Engineer December 3, 1996 Dave Ahrens City Engineer City of Lino Lakes 1189 Main Street Lino Lakes, MN. 55014 RE: Turnback of TH 49 Dear Dave: COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD NW, ANDOVER, MINNESOTA 55304 (612) 754-3520 FAX (612) 754-3532 On November 12, 1996, the Anoka County Board passed Resolution #96-146 designating former TH 49 as part of the County State Aid Highway System as dictated by turnback. It is my understanding that the State Aid Office needs a Resolution of Concurrence from the City of Lino Lakes regarding this turnback. Please pass a resolution concurring in the designation of TH 49 as County State Aid Highways as follows. Beginning in the City of Lino Lakes at a point on the south Anoka County Line, said point is located at the northeast corner of Section 2, Township 30 north, Range 23 west; thence northerly along the center line of Old Trunk Highway No. 49 (Hodgson Road) for approximately 2.25 miles to its junction with Lake Drive, said segment to be known as County State Aid Highway 49. Thence continue northeasterly along the center line of Trunk Highway 49 (Lake Drive) for approximately 2.25 miles to its intersection with a point on the southerly line of the state highway right-of-way of Trunk Highway No. 35W, said point is located approximately 1275 feet north and approximately 460 feet west of the center of Section 17, Township 31 north, Range 22 west and there terminating, said segment to be known as County State Aid Highway 23. Beginning again in the City of Lino Lakes at a point on the northerly side of the state highway right-of-way of Trunk Highway No. 35W, said point is located approximately 185 feet east of the north quarter corner of Section 17, Township 31 north, Range 22 west; thence west along the center line of Trunk Highway 49 (Lilac Street) for approximately 2800 feet to its intersection with 4th Avenue and there terminating said segment to be known as County State Aid Highway 153. Affirmative Action / Equal Opportunity Employer -2 - Please submit copies of the resolution to Anoka County, Attention Jane Pemble, as well as the State Aid Office, Attention Bob Brown. If you have any further questions regarding this matter, please feel free to contact me at your convenience at 754-3520. Sincerely, t�— Jon G. Olson, PE County Engineer xc: Jane Pemble, Traffic Engineer dmh/2TH49 Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 96-155 RESOLUTION CONCURRING WITH ANOKA COUNTY'S DESIGNATION OF TRUNK HIGHWAY 49 AS COUNTY STATE AID HIGHWAY WHEREAS, on November 12, 1995, the County Board of the County of Anoka, adopted a resolution designating Trunk Highway 49 as County State Aid Highway as follows: Beginning in the City of Lino Lakes at a point on the south Anoka County Line, said point is located at the northeast corner of Section 2, Township 30 north, Range 23 west; thence northerly along the center line of Old Trunk Highway No. 49 (Hodgson Road) for approximately 2.25 miles to its junction with Lake Drive, said segment to be known as County State Aid Highway 49. Thence continue northeasterly along the center line of Trunk Highway 49 (Lake Drive) for approximately 2.25 miles to its intersection with a point on the southerly line of the state highway right-of-way of Trunk Highway No. 35W, said point is located approximately 1275 feet north and approximately 460 feet west of the center of Section 17, Township 31 north, Range 22 west and there terminating, said segment to be known as County State Aid Highway 23. Beginning again in the City of Lino Lakes at a point on the northerly side of the state highway right-of-way of Trunk Highway No. 35W, said point is located approximately 185 feet east of the north quarter corner of Section 17, Township 31 north, Range 22 west; thence west along the center line of Trunk Highway 49 (Lilac Street) for approximately 2800 feet to its intersection with 4th Avenue and there terminating said segment to be known as County State Aid Highway 153. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That said designation of Anoka County State Aid Highway No. 23, 49, and 153 as indicated above is in all things approved. Adopted by the City Council this 9th day of December, 1996. John L. Landers, Mayor Marilyn G. Anderson Clerk -Treasurer The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on December 9, 1996. Marilyn G. Anderson, Clerk -Treasurer