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Home My WebLink About04-10-2014 Charter Packeta r I a_ jG ! LINO LAKES CHARTER COMMISSION AGENDA THURSDAY, APRIL 10, 2014 6:30 PM 1. Call to Order and Roll Call 6:30 PM 2. Pledge of Allegiance 3. Approval of the Agenda 4. Open Mike / Public Comments 5. Minutes A. Consider approval of January 10, 2014 Charter Commission Regular Meeting Minutes (pg. 2-5) B. Consider approval of March 24, 2014 Charter Commission Special Meeting Minutes (pg. 6-7) 6. Unfinished Business A. Action from March 24, 2014 Motion: Fund request to Council (pg. 8-9) B. Action from March 24, 2014 Motion: Joint agenda item for July 10, 2014 meeting (pg. 10) C. Discussion of City Council Proposed Charter Amendments (Chapter 8), pg. 11-54 7. New Business A. Researching Attorney's for future frame and amendment of Charter B. Letter to the Chief Judge of the 10th Judicial District (pg. 55-56) C. Presentation of proposed Charter Amendment — Commissioner Turcotte (pg. 57-63) D. Next regular meeting date, Thursday, July 10, 2014 8. Notices and Communications A. Feb. 3, 2014, RE: Pavement Management Program Process (pg. 65-73) B. Mar. 3, 2014, RE: Charter Amendment/Street Reconstruction Plan (pg. 74-76) C. Street Reconstruction Plan, February 24 2014 (pg. 77-106) D. Lino Lakes Home Rule Charter, Updated January 13, 2014 Adjournment Connie Sutherland Kathryn Timm Caroline Dahl Chair Vice Chair Secretary S 10(AL,.a t lj yvL CO C4 March 31, 2014 Mayor Jeff Reinert 600 Town Center Parkway Lino Lakes, MN 55014 Mayor Reinert: During the special meeting held by the Charter Commission on March 24, 2014 a motion was presented and passed requesting funds for an external resource, Attorney Karen Marty, to aid in reviewing the proposed ordinances. This request is to specifically provide the Commission with this resource to act as a consultant for the two Ordinances (03-14 and 04-14) proposed by the City Council with a specified time frame. We fully understand and appreciate that our current 2014 budget of $1,500 is set aside for the Charter Commission specifically to frame and amend. The attached estimate of work clearly outlines that Attorney Marty will be researching and reviewing the ordinances, and will be in attendance for no more than two hours at our regularly scheduled meeting on April 10. There is also a specification that the actual invoice cannot exceed this estimate. We have negotiated a discounted rate with Attorney Marty as we are acutely aware of the fiscal responsibility we have as tax payers in our community. Due to the timing of our meeting, please let me know how the Charter Commission can proceed in regard to this matter. Sincerely, J Connie Sutherland Chair, Lino Lakes Charter Commission Enclosure: Estimate CC: Julie Bartell, City Clerk Kathryn Timm, Lino Lakes Charter Commission Vice Chair Caroline Dahl, Lino Lakes Charter Commission Secretary March 31, 2014 Mayor Jeff Reinert 600 Town Center Parkway Lino Lakes, MN 55014 Mayor Reinert: During the special meeting held by the Charter Commission on March 24, 2014 a motion was presented and passed requesting funds for an external resource, Attorney Karen Marty, to aid in reviewing the proposed ordinances. This request is to specifically provide the Commission with this resource to act as a consultant for the two Ordinances (03-14 and 04-14) proposed by the City Council with a specified time frame. We fully understand and appreciate that our current 2014 budget of $1,500 is set aside for the Charter Commission specifically to frame and amend. The attached estimate of work clearly outlines that Attorney Marty will be researching and reviewing the ordinances, and will be in attendance for no more than two hours at our regularly scheduled meeting on April 10. There is also a specification that the actual invoice cannot exceed this estimate. We have negotiated a discounted rate with Attorney Marty as we are acutely aware of the fiscal responsibility we have as tax payers in our community. Due to the timing of our meeting, please let me know how the Charter Commission can proceed in regard to this matter. Sincerely, Connie Sutherland Chair, Lino Lakes Charter Commission Enclosure: Estimate CC: Julie Bartell, City Clerk Kathryn Timm, Lino Lakes Charter Commission Vice Chair Caroline Dahl, Lino Lakes Charter Commission Secretary Marty Law Firm, LLC 3800 American Blvd W Suite 1500 Bloomington, MN 55431 Phone 952-921-5859 Fax 651-294-1026 TO: Connie Sutherland Chair, Lino Lakes Charter Commission ESTIMATE INVOICE # DATE: 3/28/2014 FOR: See description for additional details related to ordinances 03-14 and 04-14 as presented via email by the Lino Lakes Charter Commission. P.O. # N/A DESCRIPTION HOURS RATE AMOUNT Preparation for April 10 meeting (Read materials provided, check cross- references, research) 2 $150 $300 Up to 2 hours of consulting at the Charter Commission meeting on April 10, 2014 2 $150 $300 Standard Rate: $225 Negotiated Rate for Lino Lakes Charter Commission: $150 per hour TOTAL $600.00 The invoice for services would reflect actual hours in attendance at the April 10, 2014 Lino Lakes Charter Commission meeting. The total time invoiced would not exceed 4 hours, which would require that the time spent at the meeting could not exceed the estimate of 2 hours. Make all checks payable to Marty Law Firm, LLC THANK YOU MARTl' LAW FIRM, LLC Julie Bartell �"crom: Michael Grochala ..ent: Thursday, April 10, 2014 4:33 PM To: 'Caroline Dahl' Cc: Julie Bartell Subject: RE: Roads Attachments: State Aid Street Listing 2014.pdf Caroline, Attached is a list of our state aid streets by segment. Holly Drive from 12th to Holly Ct. was the last full reconstruct of a City State Aid Street in 2004. Looking back at the overlay projects it looks like Andall, a portion of Clearwater Creek Dr. , Lois Lane and Woodduck Trail have received an overlay since 2003. Other streets likely received sealcoats but I didn't have a chance to look that up. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014-1182 651-982-2427 651-982-2499 fax michael.grochala@ci.lino-lakes.mn.us From: Caroline Dahl [mailto:denali2010@q.com] Sent: Thursday, April 10, 2014 1:48 PM To: Michael Grochala Subject: Re: Roads thank you. Caroline From: "Michael Grochala"<michael.grochala@ci.lino-lakes.mn.us> To: "Caroline Dahl" <denali2010@q.com> Sent: Thursday, April 10, 2014 12:53:26 PM Subject: RE: Roads Pulling some info together but have a few meetings. Hope to have something to you by end of day. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014-1182 651-982-2427 651-982-2499 fax ichael.grochala@ci.lino-Iakes.mn.us 1 From: Caroline Dahl [mailto:denali2010(&a.com] Sent: Thursday, April 10, 2014 11:06 AM To: Michael Grochala r./Subject: Roads nportance: High Hi Mike, Would you please email me all the streets in Lino that are MSA roads also what was the last year were any or all of these streets repaved? Which streets were repaved? Thank you, Caroline 2 Street Name Termini 12TH AVE HOLLY DRIVE TO CSAH 10 (BIRCH ST) 4TH AVE N APOLLO DRIVE TO CORR. FACILITY 4TH AVE N FROM CORR. FACILITY TO CSAH 153 (LILAC ST) 4TH AVE N CSAH 153 (LILAC ST) TO THOMAS ST 4TH AVE N FROM THOMAS ST. TO SHERWOOD LANE 4TH AVE N SHERWOOD LANE TO 1678 FEET NORTH 4TH AVE N 1678 FT.N.OF SHERWOOD LN.TO CSAH 14 (MAIN ST) 4TH AVE N CSAH 14 (MAIN ST) TO ANDALL STREET 62ND STREET WARE RD TO RED MAPLE LANE 62ND STREET FROM RED MAPLE LANE TO HOLLY DRIVE ANDALL STREET FOURTH AVE N TO WOODDUCK TRAIL BALDWIN LAKE ROAD ASH STREET TO WOODRIDGE LANE CEDAR STREET EAST OTTER LAKE DRIVE TO CLEARWATER CREEK DRIVE CENTURY TRAIL SUNSET AVENUE TO ROBINSON DRIVE CLEARWATER CREEK DRIVE TART LAKE RD TO EAST CEDAR STREET ELM STREET LINO LAKES CITY LIMS TO 0.09 M N ELM STREET 0.08 M N OF CITY LIMS TO 2ND AVENUE ELM STREET 2ND AVE TO 40' W OF GREY HERON DR ELM STREET FROM 40' WEST OF GREY HERON DRIVE TO CSAH 23 (LAKE DRIVE) ELMCREST AVENUE MAIN STREET TO HERITAGE PARKWAY NORTH HAWTHORN ROAD/PAINTED TURTLE ROAD WARE ROAD TO WEST SHADOW LAKE DRIVE HOLLY DRIVE CSAH 32(ASH ST) TO 62ND STREET EXTENSION HOLLY DRIVE FROM 62ND ST TO CASSIOPEIA CT HOLLY DRIVE CASSIOPEIA CT TO 12TH AVE KELLY STREET LOIS LANE TO LAKE DRIVE LAKEVIEW DRIVE NORTH ROAD TO ELM STREET LANGER LANE TART LAKE ROAD TO STELLA LANE LILAC STREET FROM SUNSET AVENUE TO 4TH AVENUE LILAC STREET FROM 4TH AVENUE TO APOLLO DRIVE LOIS LANE LAKE DRIVE TO KELLY STREET NON -EXISTING (OTTER LAKE ROAD) FROM 400' NORTH OF MAIN ST (CSAH14) TO 80TH ST. OTTER LAKE ROAD FROM MAIN ST (CSAH14) TO 400 FEET OF MAIN ST ROBINSON DRIVE EXISTING ROBINSON DRIVE TO 4TH ST ROBINSON STREET SUNSET DR (CR 53) TO EXISTING ROBINSON STREET ROBINSON STREET W NON EXISTING ROBINSON ST TO E NON EXISITING ROBINSON ST SECOND AVE CSAH 23 (LAKE DR) TO GLENVIEW AVE SECOND AVE GLENVIEW AVE TO GREEN BRIAR DR SECOND AVE FROM GREEN BRIAR DR TO ELM ST SHERMAN LAKE ROAD TIMBERWOLF TRAIL TO BIRCH STREET STELLA LANE LANGER LANE TO TART LAKE ROAD TART LAKE ROAD CR 84 (OTTER LK RD) TO CLEARWATER CREEK DR TART LAKE ROAD CLEARWATER CREEK DR TO STELLA LANE TIMBERWOLF TRAIL BIRCH STREET TO SHERMAN LAKE ROAD WARE ROAD CSAH 32 (ASH ST) TO ARROWHEAD DRIVE WARE ROAD ARROWHEAD DRIVE TO CSAH 10 (BIRCH ST) WEST SHADOW LAKE DRIVE 62ND ST TO FOX RD WEST SHADOW LAKE DRIVE FROM FOX RD TO CSAH 10 (BIRCH ST) WOODDUCK TRAIL MAIN STREET TO ANDALL ST S WOODDUCK TRAIL ANDALL ST S TO ANDALL STREET N WOODRIDGE LANE BALDWIN LAKE ROAD TO ASH STREET Julie Bartell "Co: .,ubject: Hi Connie — Connie S. (clsutherland@gmail.com) draft minutes I looked over the draft minutes and 1,11 have to request a correction when the Commission considers them. The following sentence (lines 168-170) isn't accurate.... The City Clerk explained the process and provided an example that took place the previous year, noting that unanimous vote of all Charter Commission members and City Councilmembers would be necessary to pass an amendment by ordinance. A unanimous vote of the Commission is not required. I just don't want there to be any confusion about process on charter amendments. Also, it's not a rush but should I give Caroline a call about the resolution to extend the review period and getting a final copy of the minutes that were approved? Julie Bartell City Clerk ,.qty of Lino Lakes JO Town Center Pkwy Lino Lakes, MN 55014-1182 651-982-2406 651-982-2499 fax julie.bartell@ci.lino-lakes.mn.us 1