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HomeMy WebLinkAbout10-09-2014 Charter PacketLINO LAKES CHARTER COMMISSION AGENDA THURSDAY, OCTOBER 9, 2014 6:30 PM 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Approval of the Agenda 4. Open Mike / Public Comments 5. Minutes A. Consider approval of June 25, 2014 Charter Commission Special Meeting Minutes B. Consider approval of July 10, 2014 Charter Commission Meeting Minutes (pg 2-7) C. Consider approval of July 25, 2014 Charter Commission Special Meeting Minutes D. Consider approval of August 1, 2014 Charter Commission Special Meeting Minutes E. Consider approval of August 6, 2014 Charter Commission Special Meeting Minutes F. Consider approval of August 14, 2014 Charter Commission Special Meeting Minutes 6. Unfinished Business 6:30 PM /1"4\ A. August 6, 2014 Packet item: Ward Charter Amendment Council Response — Commissioner Turcotte (pg 8-12) 7. New Business A. YTD Invoices and current approved budget — Chair Sutherland (pg 13-15) B. Five Year Plan (pg 24) C. Next regular meeting date, Thursday, January 8, 2014 at 6:30 PM 8. Notices and Communications A. Letter regarding Invoices and Budget (pg 16) B. Emails regarding Invoices and Budget (pg 17-19) C. Charter Commission Insurance Information (pg 20-21) D. MN State Statute 410.06 COMPENSATION; EXPENSES (pg 22) E. Lino Lakes, MN Code of Ordinances Chapter 205: City Administrator (pg 23) F. Placeholder for Five Year Plan or Communications in regard to Five Year Plan (pg 24) Adjournment Connie Sutherland Kathryn Timm Caroline Dahl Chair Vice Chair Secretary Packet Page 1 of 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Charter Commission July 10, 2014 Page 1 DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS EXCUSED MEMBERS UNEXCUSED STAFF MEMBERS PRESENT OTHERS PRESENT: DRAFT CITY OF LINO LAKES CHARTER COMMISSION July 10, 2014 6:30 p.m. 8:05 p.m. Aldentaler, Bartsch, Bretoi, Dahl, Damiani, Helgemoe, Lyden, Johnson (arrived at 7:43 p.m.), Poehling, Penn, Storberg, Timm, and Turcotte Combs, Johnson, and Sutherland None None Council Members Dale Stoesz; citizen ; and Ryan Howard, of Quad Press CALL TO ORDER AND ROLL CALL Vice Chair Timm reconvened the meeting of the Lino Lakes Charter Commission at 6:32 pm on July 10, 2014. PLEDGE OF ALLEGIANCE Vice Chair Timm lead the Pledge of Allegiance. SETTING THE AGENDA Vice Chair Timm advised that a revised agenda had been emailed and is available at the meeting tonight. MOTION by Commissioner Penn, seconded by Commissioner Dahl, approving the revised meeting agenda. Motion passed unanimously. OPEN MIC/PUBLIC COMMENT No one present opted to speak for the open mike. APPROVAL OF MEETING MINUTES A. April 10, 2014 Regular Meeting Minutes Commissioner Dahl noted that under others present, it should state, "Ryan Howard..." Commissioner Turcotte noted under the minute corrections, "it should state, "...Commissioner Tweet* Lyden..." Packet Page 2 of 25 Charter Commission July 10, 2014 Page 2 46 47 Commissioner Bretoi noted on line 63, it should state, "Bretoi suggested..." 48 49 MOTION by Commissioner Lyden, seconded by Commissioner Dahl. approving the meeting 50 minutes of April 10, 2014 as amended. 51 52 Motion passed unanimously. 53 54 B. June 19, 2014 Special Meeting Minutes 55 56 MOTION by Commissioner Penn, seconded by Commissioner Poehling, approving the meeting 57 minutes of June 19, 2014 as amended. 58 59 Further discussion: Commissioner Penn noted that there are areas of the minutes that require 60 additional information. 61 62 It was noted on line 31, it should state, "Motion to entertain adoption to proposc wards (Turcotte 63 and 2nd ?) (Outcome) MOTION by Commissioner Turcotte, seconded by Commissioner Lyden, 64 to table the action regarding adoption of proposed wards to the next meeting." On line 44, it 65 should state, "...Turcotte seconded." MOTION by Dahl (2nd ?), seconded by Commissioner 66 Turcotte, to cGall special meeting on June 25th at 6:30pm for the purpose..." 67 68 Commissioner Johnson arrived. 69 70 On line 53, it should state, "...MOTION by Commissioner xxxx Poehling, seconded by 71 Commissioner xxx Johnson, to...." 72 73 Motion passed unanimously. (Storberg, Helgemoe, Timm, and Bretoi abstained.) 74 75 C. June 25, 2014 Special Meeting Minutes 76 Vice Chair Timm confirmed that the minutes were not complete and would be available for 77 review prior to the next regular meeting. 78 79 UNFINISHED BUSINESS 80 81 A. Review Outcome of Proposed Ward Charter Amendment 82 Commissioner Poehling stated that he is questioning whether the correct protocol for the Charter 83 Commission is being followed, noting that he researched State Statute 410.12. 84 85 Vice Chair Timm provided additional information on the ability for the Charter Commission to 86 propose an amendment. 87 88 MOTION by Commissioner Lyden, seconded by Commissioner Penn, requesting that the 89 concern expressed by Commissioner Poehling regarding the ability for the Charter Commission 90 to amend the Charter in this manner. 2 Packet Page 3 of 25 Charter Commission July 10, 2014 Page 3 91 92 Commissioner Storberg noted that when the Charter was created that clause was added. 93 94 Commissioner Turcotte stated that the first sentence clearly states that the Commission can 95 propose amendments. 96 97 Commissioner Bartsch referenced the additional language, which follows that beginning 98 statement regarding the need to have a petition of voters. 99 100 Vice Chair Timm provided further clarification explaining that the Commission can propose 101 amendments on their own but they would have to move the amendment forward if there was a 102 petition from voters. She explained that if information is not included in the Charter, the 103 language found in State Statute would apply and noted that the Charter could be more restrictive 104 than State Statute in some instances. 105 106 MOTION by Commissioner Bretoi, seconded by Commissioner Lyden, requesting call the 107 question. 108 109 Motion passed 12-1. (Bartsch opposed) 110 111 Motion failed 2-11. (Aldentaler and Lyden aye) 112 113 B. April 10th Motion 114 115 i. Motion Stated that the Commission Reserve the Right to Re -Approach the 116 Council for an Additional $3,400 117 ii. Pending Discussion — Scope of Work 118 119 Commissioner Bretoi questioned the amount of time that would be allowed to move this forward 120 if the additional funding is obtained. 121 122 Vice Chair Timm believed the deadline would be August 11th. She noted that Attorney Marty 123 was present on April 10th and answered specific questions regarding the proposed amendments 124 from the City Council. 125 126 Commissioner Johnson asked for additional clarification on the budget of the Commission and 127 the additional amount requested. 128 129 Vice Chair Timm reported that the Commission has a budget of $1,500 and noted that those 130 funds could only be used for the Commission to frame an amendment and cannot be used for this 131 purpose. She noted that the City Council did approve $600, which was used to fund the 132 discussion with Attorney Marty at the April 10th meeting. She explained that the original request 133 for funding had been in the amount of $4,000 and advised that the Council did not authorize that 134 amount. She advised that the motion made by the Commission to accept the $600 included the 135 clause that the Commission reserved the right to ask for the remaining funds requested. 3 Packet Page 4 of 25 Charter Commission July 10, 2014 Page 4 136 137 Commissioner Turcotte stated that he did not believe that formal action was made by the City 138 Council to award the funds to the Commission. He read an excerpt from the City Council 139 meeting at which the item was discussed. 140 141 Commissioner Lyden noted that the City Council has provided two options for amending the 142 Charter for the Commission to review, along with the option for the Charter Commission to 143 propose their own amendment. He noted that in the past the Council was unwilling to provide 144 the Commission with the necessary funds to review the proposals and therefore simply denied the 145 proposals. He explained that this request arose in order for the Commission to review the 146 proposals accurately. He stated that at this point the Council has discussed the item via 147 worksession but the item was not formally 148 149 MOTION by Commissioner Bretoi, seconded by Commissioner Johnson, that the Charter 150 Commission re -approach the City Council for an additional $3,400, in addition to the $600 151 previously agreed upon, in order to fund legal review of the proposed Charter amendments. 152 153 Further discussion: Commissioner Penn confirmed that there would still be sufficient time to 154 review the proposed amendments from the Council. 155 156 Commissioner Bretoi provided a timeline that would include the approval of funds by the City 157 Council and special meetings in order to meet with Attorney Marty. 158 159 Commissioner Johnson compared the amount of the request to the annual budget of the 160 Commission and questioned whether $4,000 would be an accurate figure to obtain legal consult. 161 162 Commissioner Turcotte reviewed the previous motions made by the Charter Commission and 163 questioned the ability to do so. He believed that only the original motion made by Commissioner 164 Lyden would be valid and the others would be out of order. 165 166 The Commission further discussed whether the review of a lawyer would be needed outside of 167 the City Attorney and the amount being requested. 168 169 Motion passed 10-3. — (Turcotte, Johnson and Poehling nays) 170 171 MOTION by Commissioner Penn, seconded by Commissioner Aldentaler, requesting that the 172 Commission move forward with review of the proposed Charter amendments by Attorney Marty 173 regardless of whether the additional funding is approved by the City Council. 174 175 Further discussion: Commissioner Penn stated that she believed that it would be beneficial for 176 the Commission to continue with review and use the funds available to the extent available. 177 178 Commissioner Turcotte believed that a review should be done in full or not at all, like he 179 believed the original motion by Commission Lyden stated. 180 4 Packet Page 5 of 25 Charter Commission July 10, 2014 Page 5 181 Commissioner Johnson believed that further investigation should be made as to the actual figure 182 that would be required for an accurate legal review. He agreed that some form of legal review 183 would be necessary but expressed concern that the entire fund balance could be used prior to the 184 end of the year, should additional expenses arise. 185 186 Vice Chair Timm advised that a decision regarding the Council proposed amendments must be 187 made by August 11th and noted that after that date there is not an ability to place any additional 188 items on the general election ballot. 189 190 Commissioner Turcotte stated that rather than having an insufficient legal review he would 191 simply prefer to not review the proposed amendments if the funds are not received from the City 192 Council. 193 194 Motion passed 9-4. (Johnson, Turcotte, Dahl, and Lyden nays) 195 196 C. Discussion of City Council Proposed Charter Amendments 197 Vice Chair Timm reported that an additional 90 days was requested for review, which extends 198 the deadline at August 11th. 199 200 MOTION by Commissioner Bretoi, seconded by Commissioner Turcotte, to table the discussion 201 of the City Council proposed Charter amendments until additional information in known. 202 203 Motion passed unanimously. 204 205 NEW BUSINESS 206 207 A. Review Article III, Section 5, Meeting Procedure in the Charter By -Laws 208 Vice Chair Timm noted that Chair Sutherland had requested that this item be added to the agenda 209 to provide meeting procedure information to the new Commissioners as well as refresh the other 210 Commissioners. She briefly reviewed the motions section of the by-laws. 211 212 NEXT MEETING DATE 213 Vice Chair Timm noted the next meeting date is Thursday, October 9, 2014 at 6:30 p.m. She 214 advised that based on the discussion tonight she would anticipate that a special meeting would be 215 called prior to that date. 216 217 NOTICES AND COMMUNICATIONS 218 219 A. Letter to Chief Judge of the 10th Judicial District 220 B. Charter Resolution Requesting 90 Day Extension for the Review of the City Council 221 Proposed Charter Amendments 222 C. Charter Letter for Ballot Item: Ward Charter Amendment 223 D. Emails from Karen Marty Clarifying Questions around the Ward Charter 224 Amendment 225 E. Email Received by some Commissioners from a Council Member 5 Packet Page 6 of 25 Charter Commission July 10, 2014 Page 6 226 F. Amended Final March 24th Minutes Approved by the Charter Commission 227 228 ADJOURN 229 230 MOTION by Commissioner Dahl. seconded by Commissioner Johnson, to adjourn the meeting 231 at 8:05 p.m. Motion carried unanimously. 232 233 Drafted by: Amanda Staple, TimeSaver Off Site Secretarial, Inc. 6 Packet Page 7 of 25 Marty Law Firm, LLC 3800 American Blvd. W. Suite 1500 Bloomington MN 5S431 United States Phone: 952-921-5859 LLCC Caroline Dahl Land Use, Municipal Law, and Real Estate since 1981 task I bine ;Erttrkikletes A:lours Linelotal ($), Time 104/10/141 Read proposed ordinances. Compared ID existing crtaner and to Minn. Stat. Chapter 429. Reviewed old notes re amendments to Charier Chapter 8. Read city catetdlvtorksession staff report and considered issues. Met with Charter Commission. Discussed two ordinances, options, and recommendations for moving forward. 145.00 4 580.00 Subtotal: 580.00 Total: Amount Paid: 580.00 -0.00 Balance bue USD: $588.00 Packet Page 13 of 25 invoice it: 0000349 Date: June 9.2014 AineurifipueiLISP;_ task I bine ;Erttrkikletes A:lours Linelotal ($), Time 104/10/141 Read proposed ordinances. Compared ID existing crtaner and to Minn. Stat. Chapter 429. Reviewed old notes re amendments to Charier Chapter 8. Read city catetdlvtorksession staff report and considered issues. Met with Charter Commission. Discussed two ordinances, options, and recommendations for moving forward. 145.00 4 580.00 Subtotal: 580.00 Total: Amount Paid: 580.00 -0.00 Balance bue USD: $588.00 Packet Page 13 of 25 Marty Law Firm, LLC ti***.3800 American Blvd. W. Suite 1500 Bloomington MN 55431 United States Phone: 952-921-5859 LLCC Caroline Dahl irk ARTY LAW FIRM, LLC Land Use, Municipal Law, and Real Estate since 1981 Imrotce 0000358 bite . July 16, 2014 t Due t SD $339.30 Time Time [06/23/14] Spoke with charter commission member about additional charter amendment proposal. [06/24/14] Reviewed minutes from previous Charter Commission meeting. Read draft charter amendment and supporting documents. Met with subcommittee and discussed the proposed change. Submitted draft ballot language to the Charter Commission. 145.00 0.17 145.00 2.17 24.65 314.65 Subtotal: 339.30 Total: Amount Paid: 339.30 -0.00 Packet Page 14 of 25 Marty Law Firm, LLC 3800 American Blvd. W. Suite 1500 Bloomington MN 55431 United States Phone: 952-921-5859 LLCC Caroline Dahl 1IRTY LAW FIRM, LLC Land Use, Municipal Law, and Real Estate since 1981 Involve x: 0000365 Date: September 2, 2014 Amout t78 $2,089.45 To View Dour Invoice Online 0 1. Do to: https://martylawfirm.freshbooks.com/code EL anter this code: y2LBULDcaw78LwC Time Time Time Time Time Time [07/25/14] Met with the Charter Commission. Developed ideas for amending special assessment provisions in the charter. [07/28/14] Worked on amendment language. [07/30/14] Researched definitions of street or [goad improvementsD Drafted revisions to charter chapter 8 covering the issues. Drafted a memo that could be revised and sent to the city council. Dmailed both to the Charter Commission Chair for review prior to Friday® meeting. [08/01/14] Reviewed 2007 to 2009 notes regarding amending 145.00 4.33 627.85 Charter chapter 8. Looked at city council packet. Noted additional ways the city council ordinances could be revised to meet the common goals. [08/05/14] Discussed charter amendments with Chair. Made 145.00 1.42 205.90 changes rei nested in draft ordinance. Prepared comparison sheet for benefit of commission members. [08/06/14] Reviewed draft again and analyLed options for Charter 145.00 2.83 410.35 Commission in voting on draft and original ordinances for charter amendment. Met with the Charter Commission and discussed latest draft and concems. 145.00 3 145.00 0.25 435.00 36.25 145.00 2.58 374.10 Subtotal: 0,089.00 Total: Amount Paid: 0,089. DD -0.00 Packet Page 15 of 25 October 2, 2014 Connie Sutherland, Chair Lino Lakes Charter Commission Re: Invoice No. 0000365 from Marty Law Firm Dear Ms. Sutherland: As you know, the Charter Commission's 2014 budget was originally established at $1,500. In the months of April and August the City Council agreed to amend the Commission's budget by increasing it by $600 and $725 so Karen Marty could review the Council's two proposed Charter amendments. The Charter Commission's amended budget is $2,825. The September invoice shows an unpaid balance of $2,089.45. The City previously paid two invoices to the Marty Law Firm in July 2014 totalling $919.30. Therefore, the City is sending a check to Karen Marty in the amount of $1,905.70, which is the balance remaining in the Charter Commission's 2014 budget. Henceforth, the Commission is responsible for the unpaid balance of $183.75. Sincerely, Jeff Karlson City Administrator Cc: Caroline Dahl, Charter Commission Secretary Packet Page 16 of 25 Karen Marty September Invoice Jeff Karlson <jeff.karlson@ci.lino-Iakes.mn.us> To: cls <clsutherland@gmail.com> Cc: "Caroline Dahl (denali2010@Q.com)" <denali2010@q.com>, "Kathryn (kmtimm@msn.com)" <kmtimm@msn.com>, Julie Bartell <julie.bartell@ci.Iino-lakes.mn.us>, "Karen E. Marty <kmarty@martylawfirm.com> Mon, Oct 6, 2014 at 9:01 AM Connie, I act on behalf of the City Council. Since the Council increased the Commission's budget twice, I don't believe they will be receptive to a third budget amendment. From: cls [mailto:cisutherland@gmail.com] Sent: Friday, October 03, 2014 3:15 PM To: Jeff Karlson Cc: Caroline Dahl (denali2010@Q.com); Kathryn (kmtimm@msn.com); Julie Bartell; Karen E. Marty Subject: Re: Karen Marty September Invoice Jeff, If your intent is to have the final word, then let it be that you concede that the City will pay Attorney Marty for all work invoiced as detailed in my prior email. For 2014 exhausting the Commission budget and any remaining balance paid out of the 2015 renewed budget. I thank you in advance for your kind response, Connie Sutherland On Fri, Oct 3, 2014 at 3:11 PM, Jeff Karlson <jeft karlson a@ci lino -lakes .mn,us> wrote: Connie, f1 I offered you a solution. Let's leave it at that. From: cls[mailto:clsutherlandOgrnail,.corn] Packet Page 17 of 25 Sent: Friday, October 03, 2014 2:03 PM /"\ To: Jeff Karlson Cc: Caroline Dahl (denali2010@Q,com); Kathryn (kmtimm@msn.com); Julie Bartell; Karen E. Marty Subject: Re: Karen Marty September Invoice That would seem the most appropriate action at this point. But why wouldn't the city state that rather than the letter you submitted to me. I submit that the invoices be paid up to the amount available for 2014 and any remaining balance be paid January 2015 upon the renewal of the annual budget. It's too bad someone couldn't just pick up a phone and contact me to come up with a practical solution. Connie On Friday, October 3, 2014, Jeff Karlson <jell karlson@ci lino -lakes .mn.us> wrote: Connie, The Council amended the Commission's budget from $1,500 to $2,825. The City has no obligation to pay for expenses that exceed the budgeted amount. The Charter Commission is solely responsible for its debt. 1 suggest you ask Ms. Marty if she can wait until after January 15t for payment of the remaining balance, which can be paid from the Commission's 2015 budget. From: cls [mailto:clsutherland@gmail.com] Sent: Thursday, October 02, 2014 4:34 PM To: Jeff Karlson Cc: Caroline Dahl (denali2010@Q.com); Kathryn (kmtimm@msn.com); Julie Bartell; Karen E. Marty Subject: Re: Karen Marty September Invoice Jeff, The Commission has no budget or funds outside of the City general fund, the "henceforth, the Commission is responsible for the unpaid balance" is simply restating that the City is responsible for the unpaid balance. The city is responsible for all payments for debt incurred by the Commission. The city holds the budget, the city is responsible. We will be in contact with Karen Marty and revisit the invoice she submitted given that we provided strict parameters around the budget amount we were provided by the City. Packet Page 18 of 25 s"'N Thank you for sharing this letter, I do ask however that you also provide the two prior letters that confirmed the budget amounts agreed to at each of those meetings. Karen -1 will be calling you to review the budget information and invoices submitted. Thank you, Connie Sutherland On Thu, Oct 2, 2014 at 3:05 PM, Jeff Karlson <Jeff.karlson@ci lino -lakes mn us> wrote: Letter is attached regarding the City's payment to Karen Marty. Jeff Karlson — City Administrator City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014-1182 651-982-2405 651-982-2499 fax jeff karlson@ci lino -lakes mn us Packet Page 19 of 25 From: To: Cc: Subject: Date: Attachments: Paula Schloer Julie Bartell Alan Rolek FW: Lino Lakes - Charter Commission Thursday, January 12, 2012 4:23:14 PM imaae001.Dnq jrnage004.Dna Hi Julie, Please forward the following information to Caroline Dahl, From: Linda Kuplic [mailto:Linda©kellyinsuranceagency.com] Sent: Thursday, January 12, 2012 2:37 PM To: Paula Schloer Cc: Pat Kelly' Subject: FW: Lino Lakes - Charter Commission Paula, See the email from Christopher Smith, Risk Management Attorney, Commissions. The City of Lino Lakes insurance policies with League of Minnesota following limits for liability: LIABILITY — CLAIMS MADE FORM $1,500,000 Each Claim Limit $2,000,000 Products/Completed Operations Aggregate Limit $2,000,000 Failure to Supply Aggregate Limit $2,000,000 EMF Claim Limit $2,000,000 Mold Claim Limit $ 50,000 Fire Damage Limit (Any One Fire) $ 1,000 Medical Expense Occurrence Limit $ 10,000 Medical Expense Aggregate Limit $1,500,000 Limited Pollution Liability Per Sudden Occurrence $2,000,000 Limited Pollution Liability Aggregate Limit $ 100,000 Outside Organization Aggregate Limit $1,000,000 Land Use or Development Litigation Aggregate Limit $ 1,000 Deductible Per Claim Municipal Errors & Omissions Liability Included $1,000,000 Excess Liability Aggregate Limit Let us know if you have questions or need additional information. Thank you, Linda Kuplic below regarding Charter Cities Insurance Trust include the Packet Page 20 of 25 Kelly Agency 3470 Washington Drive Suite 122 St Paul, MN 55122 (p) 651-452-5752 (f) 651-452-5286 From: Smith, Chris Sent: Monday, December 05, 2011 11:08 AM To: Hansen, Steve Subject: RE: Lino Lakes - Charter Commission Every charter city has or had a charter commission. In some cases the commission might no longer exist but a new one could be appointed by the district court. It also possible that a statutory city might have a charter commission whose mission is to draft a home rule charter that will be voted up by the city's citizens. I don't think a charter commission is a special purpose political subdivision. I think a charter commission is just like any other commission or city board, e.g., human rights commission, park and rec commission. Accordingly, under the coverage document, we cover any "member of a city board, commission, or committee which is not excluded by the definition of city." The definition of "city" does not exclude a charter commission. Accordingly, it is my opinion that members of the city charter commission would be covered under the city's coverage. Christopher Smith 1 Risk Management Attorney Tel: (651) 281-1269 1 Fax: (651) 281-1296 csmithPlmc.org 1 www.lmc.org League of Minnesota Cities 145 University Ave. West 1 St. Paul, MN 55103 Connecting & Innovating Since 1913 Stay connected with the League of Minnesota Cities: Web ti Facebook J- Twitter 0Ing Think Green: Keep it on the screen! Packet Page 21 of 25 1 MINNESOTA STATUTES 2013 410.06 410.06 COMPENSATION; EXPENSES. The members of such commission shall receive no compensation, but the commission may employ an attorney and other personnel to assist in framing such charter, and any amendment or revision thereof, and the reasonable compensation and the cost of printing such charter, or any amendment or revision thereof, when so directed by the commission, shall be paid by such city. The amount of reasonable and necessary charter commission expenses that shall be so paid by the city shall not exceed in any one year the sum of $10,000 for a first class city and $1,500 for any other city; but the council may authorize such additional charter commission expenses as it deems necessary. Other statutory and charter provisions requiring budgeting of, or limiting, expenditures do not apply to charter commission expenses. The council may levy a tax in excess of charter tax limitations to pay such expenses. History: (1270) RL s 750; 1907 c 216 s 1; 1947 c 406 s 1; 1959 c 305 s 5; 1961 c 608 s 2; 1973 c 123 art 5 s 7; 1994 c 505 art 3 s 8 Copyright © 2013 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Packet Page 22 of 25 Lino Lakes, MN Code of Ordinances CHAPTER 205: CITY ADMINISTRATOR Section 205.01 Position established, purpose 205.02 Appointment, tenure 205.03 Duties and responsibilities 205.04 Authority § 205.01 POSITION ESTABLISHED, PURPOSE. The office and position of City Administrator is created for the purpose of assisting the Council in carrying out the administrative functions of the city and to advise the Council in matters of general policy. (Prior Code, § 205.01) § 205.02 APPOINTMENT, TENURE. The Administrator shall be appointed by the City Council for an indefinite term. Removal from this position will be by an affirmative vote of a majority of all members of the City CounciL 'r Code, § 205.02) § 205.03 DUTIES AND RESPONSIBILITIES. (1) Executive officer. The Administrator shall be the chief executive officer for the Council The Administrator shall coordinate the administration of all city departments and divisions. (2) Laws and policies. The Administrator shall be responsible directly to the Council for the enforcement of all ordinances, regulations and law enforcement policies of the Council and all laws of the state which may apply within the boundaries of the city. The Administrator shall advise the Council on matters of governmental and public policy which is pertinent to municipal operations. (3) Budget and finance. The Administrator shall be directly responsible to the Council for the preparation, recommendation and management of the annual city budget and shall be chief fiscal, financial and purchasing officer of the city. (4) Programs and projects. The Administrator shall be directly responsible to the Council for planning and carrying out all capital improvement projects and service programs and shall be chief project and program director for the city. (5) Administrator and personnel. The Administrator shall be the chief administrative and personnel officer of the city. The Administrator shall be directly responsible to the Council for administration of all departments and divisions of the city and shall be directly responsible to the Council for the supervision of all temporary, permanent, full-time, part-time and consulting personnel of the city, except those appointed by the Council to serve on advisory boards and commissions. (6) General. The Administrator shall attend all meetings as may be required by the Council; perform all reasonable tasks set before the Administrator by the Council; furnish all verbal and written reports concerning the assigned responsibilities of the ''iinistrator as the Council may desire; and maintain good and proper relations with the public at large. (Prior Code, § 205.03) § 205.04 AUTHORITY, Packet Page 23 of 25 -.., This page is intentionally blank - insert Five Year Plan information or communications. Packet Page 24 of 25 (1) Administrative policy. The Administrator may establish administrative policies and procedures as may be necessary to ensure the proper and efficient operation of all departments and divisions of the city and may issue administrative orders to carry out administrative policies and procedures. The administrative policies and procedures shall be consistent with Minnesota Statues, city ordinances and Council policy. The Council shall be apprised of administrative policies and procedures. "I.IN Fiscal control. The Administrator shall exercise control over the fiscal expenditures of all the departments and divisions of the and appropriations which appear in the annual budget. The Administrator may allow purchases of up to $2,500 for budgeted item purchases. Purchases over the allowed maximum shall require the approval of the Council. No officer or employee of the city shall place any order or make any purchase except for a purpose and to the amount authorized in the budget resolution. The Council shall audit all claims and shall retain its power to disaffirm any order or contract entered into by the administrator on behalf of the Council. (3) Personnel. With the exception of § 208.04, all department heads and supervisors and administrative personnel shall report directly to the Administrator. The Administrator shall recommend to the Council the hiring, promotion, demotion or dismissal of any probationary, temporary, permanent, full-time or part-time employee of the city. The Council shall make all final determinations with regard to the employment, promotion or dismissal of city employees. (Prior Code, § 205.04) Packet Page 25 of 25