HomeMy WebLinkAbout01-28-2013 Council Work Session Minutes CITY COUNCIL WORK SESSION January 28, 2013
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
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4 DATE : January 28,2013
5 TIME STARTED : 5:30 p.m.
6 TIME ENDED : 6:30 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell,
8 Rafferty, Roeser and Mayor Reinert
9 MEMBERS ABSENT : None
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12 Staff members present: City Administrator Jeff Karlson; City Engineer Jason Wedel;
13 Community Development Director Michael Grochala; City Planner Katie Larsen; Public
14 Safety Director John Swenson(arrived at 6:00 p.m.); City Clerk Julie Bartell
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16 Review Regular Council Agenda of January 28, 2013—The council reviewed and
17 discussed items on the regular council agenda as follows:
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19 1F) Consider accepting for submittal of Pay Equity Implementation Report—
20 Administrator Karlson explained that the city's report on pay equity is due to the State at
21 the end of the month. The results of the report prepared by Mr. Karlson indicate a small
22 level of non-compliance that will be rectified according to discussions he has had with the
23 mayor. Council Member O'Donnell commented on his concern that the city is required
24 to contract with the labor unions and still adhere to the pay equity standards and it seems
�-- 25 to create difficulties. The mayor suggested that when the council negotiates contracts in
26 the future, this report should be a part of the considerations.
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28 At the regular meeting, the council will consider accepting the report for submittal to the
29 State.
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31 1J) Lease Agreement with North Memorial Health Care—Council Member Stoesz
32 asked if the proposed agreement for space provided at the Fire Station for ambulance
33 services is a fair arrangement and Administrator Karlson indicated that it is. The mayor
34 added that a broader discussion about emergency services will be forthcoming in the
35 future.
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37 6Ai) Resolution No. 13-11, Petition and Waiver Agreement from CM Properties 14,
38 LLP relative to the Otter Lake Road Improvement Project—Community
39 Development Director Grochala explained the financing proposed for the Otter Lake
40 Road improvements, noting that this item provides for one of the property owners to sign
41 off on the assessments. He distributed a copy of the proposed petition and waiver
42 agreement. It includes some gap funding that will be repaid to the property owner in the
43 form of a truck utility credit.
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CITY COUNCIL WORK SESSION January 28, 2013
APPROVED
45 6Aii) Resolution No. 13-06, Plans and Specifications and Advertise for Bids for the
46 Otter Lake Improvement Project—Community Development Director Grochala
47 explained that staff has completed the plan documents for a project starting in spring.
-..." 48 This project is at a point where it is time to move or not move ahead. There is a proposal
49 for a fast food restaurant already in place. Regarding the assessments, one property
50 owner has chosen not to sign on at this time. The cost framework was reviewed and he
51 noted a financing gap of about $80,000 past the assessments and extra funds from CSA.
52 That gap may need to be covered by Municipal State Aid (MSA). The entire project cost
53 is Municipal State Aid (MSA) eligible, however, since the city's current MSA is totally
54 committed to the interchange projects for at least ten years, costs charged to that would be
55 paid back when that is possible. There is one property owner from whom property
56 should be acquired but who has not responded to a request for purchase. That is why
57 staff is looking at eminent domain,just in case an agreement on the property isn't
58 reached. Council Member Roeser noted that it is clear to everyone that the road will be
59 built and should be. Staff discussed the eminent domain process and the mayor
60 recognized that it is a process that is necessary and a standard in a case like this. The
61 council discussed the possibility of a park and ride on one of the quadrants and Mr.
62 Grochala noted that the Metro Council may be looking at a petition and waiver on that
63 soon. In addition, Mr. Grochala noted that some sanitary sewer is being run into the area
64 to serve Main Street properties and more so it allows for some additional property. He
65 summarized the following 6A items that also relate to the Otter Lake Road project.
66 Council Member O'Donnell asked if there is risk associated with the gap financing and
67 Mr. Grochala explained the scenario and what staff has done to make the finance plan as
68 solid as possible including an upfront assessment benefit test.
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70 6Aiii) Resolution No. 13-09, Acquisition of Right of Way;
71 6Aiv) Resolution No. 13-10, Restriction of Parking;
72 6Av) Resolution No. 13-08, Declaring Intent to Bond
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74 6B) Resolution No. 13-05, Pay Request 3F (Final) and Compensating Change Order
75 No. 2 for the Otter Lake Service Road Culvert Replacement—City Engineer Wedel
76 explained that this 2011 project is complete and this would be the final payment. There
77 were some costs under estimate and some additional work with associated costs; the
78 result is the amount of the change order.
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80 6C) Resolution No. 13-13, Plans and Specifications for the CSAH 14 Pedestrian
81 Bridge over I-35W—City Engineer Wedel reported that the resolution provides local
82 approval to a federally funded Anoka County project to construct a pedestrian/bicycle
83 bridge. The city has no financial obligation to the project. The bridge will tie into the
84 regional trail and possibly a future trail on the north. The city will have maintenance
85 (plowing) responsibility.
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CITY COUNCIL WORK SESSION January 28, 2013
APPROVED
91 The meeting was adjourned at 6:25 p.m.
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93 These minutes were considered, corrected and approved at the regular Council meeting held on
94 February 13, 2012.
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1/9 Juli.nne Bartell, Cif Cler• Jeff 'ei -rt, Mayor
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