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Home My WebLink About05-14-2012 Council Meeting Minutes i COUNCIL MINUTES May 14, 2012 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : May 14,2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:25 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karison; Community Development Director Michael 13 Grochala; Chief of Police John Swenson and City Engineer Jason Wedel. 14 15 PUBLIC COMMENT 16 17 Adam Johnson, 2055 Otter Lake Drive,noted that he is in the process of petitioning the city for a 18 cartway and is trying to fulfill the requirement of serving a hearing notice on affected property 19 owners. The service is complete except for one property owner that is proving difficult to serve. He 20 will continue to work toward the goal of getting all necessary papers served before the July hearing on 21 the matter. 22 Li23 SETTING THE AGENDA 24 25 The agenda was approved as presented. 26 27 CONSENT AGENDA 28 29 Council Member O'Donnell moved to approve the Consent Agenda, Items 1 A through 1 E as 30 presented. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 31 32 ITEM ACTION 33 34 Consideration of Expenditures: 35 36 May 14, 2012 (Check No. 93218 - 93340 , $242,645.83) Approved 37 38 Centennial Fire District(Check No. 5309 - 39 5320, $3,086.82 Approved 40 41 April 23, 2012 Council Work Session Minutes Approved 42 43 April 23, 2012 Council Meeting Minutes Approved 44 1 COUNCIL MINUTES May 14, 2012 APPROVED 45 Resolution No. 05-40, Consumer Fireworks Permit 46 for Super Target Approved 47 48 April 23, 2012 Board of Appeal Minutes Approved 49 50 FINANCE DEPARTMENT REPORT 51 52 There was no report from the Finance Department. 53 54 ADMINISTRATION DEPARTMENT REPORT 55 56 There was no report from the Administration Department. 57 58 PUBLIC SAFETY DEPARTMENT REPORT 59 60 4A) Police Department Organizational Assessment,Department Reorganization and 61 Resolution No. 12-43 Amending the Police Department Budget—The Mayor noted that the 62 council requested an organizational assessment of the Police Department. The assessment is the 63 basis for some proposed reorganization. He noted that there has been some misinformation that the 64 police officer assigned to elementary schools is being fired and sadly that misinformation is being 65 spread through school children; that is not the case and the Police Chief will explain the proposal. 66 67 Police Chief Swenson first explained that the department is one hundred percent committed to 68 participating and having an active role in the elementary schools in the city. Also he pointed out that 69 the sworn strength of the department will remain the same with the proposed reorganization. He 70 explained that his organizational review has been underway for about a year and during that time a 71 resignation occurred that allows a reorganization and budget savings. The proposal would create a 72 second captain position to assist with the volunteer oversight as well as administrative section duties. 73 This would involve reallocating within the current staff of the department. He noted the budget 74 savings that would occur in 2012 and going forward. The resolution included in his report is required 75 in order to move funds that will be required for the hiring process this year. 76 77 Council Member Roeser moved to approve the proposed reorganization plans and Resolution No. 12- 78 43 as presented. Council Member Stoesz seconded the motion. Motion carried on a unanimous 79 voice vote. 80 81 PUBLIC SERVICES DEPARTMENT REPORT 82 83 There was no report from the Public Services Department. 84 85 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 86 87 6A) Resolution No. 12-36,Approving Plans and Specifications and Authorizing Advertisement 88 for Bids for the 2012 Street Sealcoat Project—City Engineer Wedel reported that each year the city 89 selects a number of streets to be sealcoated based on the city's Pavement Management Plan. As the 2 COUNCIL MINUTES May 14, 2012 APPROVED 90 city has looked at the streets proposed, more review indicated the streets in the Pheasant Hills 91 neighborhood would not benefit from sealcoating. Those streets were pulled off and replaced with 92 the next streets on the list. The proposed list is approximately 12 miles at a cost of about $316,000, 93 somewhat over the budget planned for sealcoating this year but proposed to be handled with overage 94 funds that have accumulated. The cost will be clarified once bids are received and a final low bid 95 accepted. 96 97 The council discussed with staff the possibility that other streets are in the same condition as Pheasant 98 Hills and how that will be addressed for pavement treatment. The council also asked that staff add 99 the plans for future roadwork on the Website. 100 101 Council Member O'Donnell moved to approve Resolution No. 12-36, as presented. Council Member 102 Roeser seconded the motion. Motion carried on a unanimous voice vote. 103 104 6B) Resolution No. 12-37,Approving Plans and Specifications and Authorizing Advertisement 105 for Bids for the 2012 Street Overlay Project—City Engineer Wedel explained that the city also 106 implements a street overlay program each year based on the city's Pavement Management Plan. This 107 year's project is Leonard Avenue and Bradley Street, originally planned for mill and overlay. Now, 108 after more review of the street, it has been determined that a reclamation project is more appropriate. 109 The reclamation involves pulling up the street, grinding that product down, and reusing that product 110 to pave the street. The cost of the project is fully included in the existing budget. The council 111 confirmed that the residents on that street will be well informed and issues minimized during any 12 construction period. 113 114 Council Member Roeser moved to approve Resolution No. 12-37 as presented. Council Member 115 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 116 117 6C) Resolution No. 12-42,Approving Amendment to the I-35W/CSAH 14 Joint Powers 118 Agreement with Anoka County regarding Lilac Street Improvements—City Engineer Wedel 119 reported that staff is proposing an amendment to the city's joint powers agreement with Anoka 120 County relative to Lilac Street. The city has authorized that Lilac Street be included in Anoka 121 County's reclamation program, at the city's cost but with savings due to being a part of a larger 122 program. The funds are available mainly through funds given to the city from the county when Lilac 123 Street was taken back from them. 124 125 Council Member Rafferty moved to approve Resolution No. 12-42 as presented. Council Member 126 Roeser seconded the motion. Motion carried on a unanimous voice vote. 127 128 6D) Resolution No. 12-41,Approving a Municipal State Aid (MSA) Funding Advance, 129 I35W/Lake Drive and I35E/CSAH 14 Interchange Improvements—City Engineer Wedel 130 explained the request for an MSA advance. The request is based on communication from the 131 Minnesota Department of Transportation indicating advance of funds would be appropriate and to 132 make funds on hand for cities to utilize. The city's MSA funds for the future are mainly devoted to 133 payment for improvements to interchange projects in the city. L34 3 COUNCIL MINUTES May 14, 2012 APPROVED •35 Council Member Roeser moved to approve Resolution No. 12-41 as presented. Council Member 36 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 137 138 UNFINISHED BUSINESS 139 140 There was no Unfinished Business. 141 142 NEW BUSINESS 143 144 There was no New Business. 145 146 COMMUNITY CALENDAR 147 148 Community Calendar—A Look Ahead 149 May 14,2012 through May 29,2012 150 Monday,May 21 6:00 pm,Community Room Special Work Session 151 4. Monday,May 28 CITY HALL CLOSED Memorial Day 152 4, Tuesday,May 29 5:30 pm,Community Room Council Work Session 153 �+4 Tuesday,May 29 6:30 pm, Council Chambers City Council Meeting 154 155 ADJOURN 156 57 There being no further business, Council Member Rafferty moved to adjourn to a closed session at 58 7:25 p.m. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 159 160 These minutes were considered and approved at the regular Council Meeting, May 29 012. 161 162 163 16 . is e Bartell. City Clem Jeff ►ei . , Mayor 166 1 / l 4